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2011-11-21 CC PacketJ^Iwk h 1bertvi11c n %amTomnUWnp.ftCINUh. City of Albertville Council Agenda November 21, 2011 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. I-94 Chamber Coalition Update and review Financial Commitment (attachments) 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Acknowledge draft minutes of the various Commissions, Committees, and Boards 1). November 2011 STMA Hockey Board minutes (pgs. 1-4) B. Approve Resolution No. 2011-034 entitled a Resolution Clarifying the Redemption Provisions for $1,825,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2011C (pg. 5) C. Authorize the Monday, November 21, 2011 payment of the claims that includes electronic payments 258 EFT — 264 EFT and check numbers 30361 to 30419 (pgs. 7- 14) D. Approve the November 7, 2011 regular City Council minutes as presented (pgs. 15-26) City of Albertville Council Agenda November 21, 2011 Page 2 of 4 E. Accept the application and authorize the transfer of the 2011-2012 On -Sale Intoxicating Liquor License, Sunday Liquor License, and Optional 2 A.M. Liquor License to 152 Club, Inc. for 152 Club contingent upon review and receipt of Background Check by the BCA and Wright County Sheriff's Department and the review and approval from the Minnesota State Alcohol and Gambling Department that will take effect December 1, 2011 (pg. 27) F. Approve the recommendation to reduce the LaBeaux Station Letter of Credit No. 636 to no less than $1,500 with the following condition: Development is current with all fees and obligations owed to the City (pg. 28) G. Accept the municipal street and utility improvements of the Towne Lakes 6th Addition and commence the 2-year warranty period; and to reduce Letter of Credit No. 20703950 to no less than $116,525 conditioned upon any outstanding balances owed to the City being paid in full (pgs. 30-31) 7. PUBLIC HEARING A. Approve Ordinance No. 2011-011 entitled an Ordinance Amending the Prairie Run Planned Unit Development Zoning District Related to Setbacks Imposed Upon Certain Lots (1 through 13, Block 2, Prairie Run Subdivision) establishing building setbacks for these lots (pgs. 32-42) 8. DEPARTMENT BUSINESS A. City Council B. Fire Department C. Public Works Department 1). Accept the Public Works and Parks Maintenance Supervisor's Report (pg. 43) D. Utilities Department (WWTP) E. Building Department F. Finance Department G. City Clerk M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 21 2011 Agenda.doc Meeting Date: November 21, 2011 City of Albertville Council Agenda November 21, 2011 Page 3 of 4 H. Planning and Zoning I. Engineering J. Legal 1). This item will be continued to the next regular City Council meeting Approve the Karston Cove 3rd Addition - Conditional Second Amendment to the Conditional Use Permit/Planned Unit Development (CUP/PUD) Development Agreement K. Administration 9. ANNOUNCEMENTS and or UPCOMING MEETINGS November 2011 24 all day Thanksgiving Day observed — City & PW-UD offices closed 25 all day Friday after Thanksgiving — PW-UD closed 28 6:30 p.m. Joint Powers Water Board meeting (note time change) Su M Tu W Th F Sa 1 2 3 4 5 6 9, PZ 8 9 "10 11 12 13 15 16 17 18 19 20 ` cc2l 22 23 "24 25 26 27 JP28 29 1301 December 2011 5 6:15 p.m. 5 7:00 p.m. 12 6:00 p.m. 12 6:30 p.m. 13 7:00 p.m. 19 6:15 p.m. 19 7:00 p.m. 26 all day 27 6:00 p.m. Albertville Truth -in -Taxation Hearing City Council meeting STMA Ice Arena Board meeting City Council workshop Planning and Zoning Commission meeting Albertville Truth -in -Taxation Hearing (continued if necessary) City Council meeting Christmas Day observed — City offices closed Joint Powers Water Board meeting M:\Public Data\City Council\Council Packet information\2011\1 1 21 2011\11 21 2011 Agenda.doc Meeting Date: November 21, 2011 City of Albertville Council Agenda November 21, 2011 Page 4 of 4 Su M Tu W Th F Sa 1 2 3 4 1 CC $ 6 7 8 9 10 11 Ice12 PZ13 14 15 16 17 18 , G49 20 21 22 23 24 H26 25 27 28 29 30 31 JANUARY2012 x*xxxx*�*xxxx 2 all day New Year's Day observed — City offices closed 3 7:00 p.m. City Council meeting 9 6:00 p.m. STMA Ice Arena Board meeting 10 7:00 p.m. Planning and Zoning Commission meeting 16 all day Martin Luther King, Jr. Day observed — City offices closed 17 7:00 p.m. City Council meeting 23 6:00 p.m. Joint Powers Water Board meeting r ; " .1 -12 Su M Tu W Th F Sa 1' "2 =3 4 5 6 7 8'_ 10 11 12 13 14 15 " 16 "' 18 19 20 21 22 24 25 26 27 28 29 30 31 10. ADJOURNMENT M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 21 2011 Agenda.doc Meeting Date: November 21, 2011 STMA ARENA BOARD MINUTES Monday, November 14, 2011 6:00 p.m. Present: Chairman Dan Wagner, and STMA Arena Board members Larry Sorensen, Gayle Weber, Jerry Zachman, Jeff Lindquist and Kevin Kasel. Also present were STMA Ice Arena Manager Grant Fitch and Albertville City Administrator Larry Kruse. Absent: The meeting was called to order at 6:02 p.m. by Chairman Wagner AGENDA Motion by Lindquist/Zachman to approve the agenda as Fundraising Status. Motion carried unanimously. MINUTES Motion by Weber/Kasel to approve the October unanimously. PUBLIC COMMENT None Day to day oper& installed and is z skating and agreed, addition of as presented. carried approve the October, 2011 list of claims as ;e Report. Motion carried unanimously. ne with no major repairs at this time. The sound system has been anent. Chairman Wagner commented that he was there for open the school for their assistance with the upgrade. Open skating at 32 people showed up on Sunday, November 6th and more recently 36 to 40. Hopefully numbers will continue to increase with Hockey Season Starting. Architect ARY has prepared the roof replacement plans and specifications, the project is currently out for bids and will be opened on November 17, 2011. Bid results will be brought back to the STMA Board for the December meeting. M:\Public Data\City Council\Council Packet information\2011\11 21 2011\11 21 2011 Consent Draft Arena 11-14- 2011 Minutes.doc STMA ARENA BOARD MINUTES Monday, November 14, 2011 Page 2 of 4 OLD BUSINESS ICE ARENA LAYOUT/SOIL BORING RESULT AND PARKING: City Administrator Kruse introduced the topic saying the lot survey has now been completed and soil boring results are back. City Engineer Nafstad is present to give a report on soils and site development costs. To complement this effort, the City of Albertville completed an appraisal of L&D Trucking. Staff has now taken all of this information and further reviewed layout scenarios. Nafstad reviewed three concepts which are attached as an addendum o d the concepts (B and D) show that the arena can be constructed on the site accommodate 120 parking stalls, which meets the minimum code require Albertville. The original budget of approximately $360,000 foie soil corre and parking is adequate for 120 stalls. Staff expressed concerns`that the e ice has 120 parking stalls and adding another sheet will:>rrcrease the need ese minutes. Two of as planned and can Nafstad presented cost estimates for 120, 150 and 22 stalls and showed a the purchase of the L&D site. for the City of site development single sheet of )re parking. 40on involving Board Member Kasel expressed disappointment that Optizi A was not included as that was the earlier identified plan. Engineer Nafstad explained that Option , which is an "L" configuration is the same as Option B, which simply slides the addition to the oath and west slightly to avoid ball field impacts and to accommodate fire lane access to the back of the' building. Site and Building costs are relatively the same for Option A" Qptio ptin B Depending on which $275,000 to a high of currently the costs _foi additional'parking are a minimum of fed on a $500,000 cost for additional land. Tonal part beyond what we currently have and the a: �xunimu and if feasible, more stalls should be 69 hhe"oard discussed making arrangements for erties. Kruse said that could be done, however, those yid would not accommodate the long-term needs of the we obviously need more parking than the 120 stalls we The Board asked staff to loot€ into funding and financing options for the additional land. Kruse said if a purchase cane agreed upon, the owner is open to a lease purchase whereby payments could be made over t>'erhaps lower payments at first with a balloon later. The Board was hesitant about saddling'a future Board with a balloon payment and asked staff to come back with a ten year financing scenario with the idea that the amount could be wrapped into future financing. Further to re -look at how additional parking can be fit on the current site. NEW BUSINESS SECOND SHEET FUNDRAISING: Board member Sorensen said he and other Council members have been asked how much money has been raised for a second sheet. Tammy reported fundraising has been going well, however she could not share an amount and she M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 21 2011 Consent Draft Arena 11-14- 2011 Minutes.doc 2 STMA ARENA BOARD MINUTES Monday, November 14, 2011 Page 3 of 4 clarified that money being raised may not be just for the proposed sheet being discussed. They want to leave their options open. Tammy on behalf of Youth Hockey requested the Board consider reducing the amount of public skating from two times a week to maybe one time per week, as Youth Hockey wants more time. The Board discussed this and said that the public's opportunity to skate is already small and being the community has paid to build the facility, they deserve the current amount of time at a minimum. Further, if the community is going to be asked to raise money for a second sheet, it would not make sense to not allow them the opportunity to use it ADJOURN Motion by Weber/Kasel to adjourn the meeting at 7:15 Attest: Larry Kruse, Recording Secretary unanimously. M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 212011 Consent Draft Arena 11-14- 2011 Minutes.doc 3 STMA ARENA BOARD MINUTES Monday, November 14, 2011 Page 4 of 4 SITE ALTERNATIVE COMPARISON EXERCISE CW0FaL0&Rl` M MN 144o%01 STMA KOCKEY ARENA ADDITION ctii I'aG Ea !'TIN-3 _XIS71`J3 SOILCOMECTION' $MIM TQe* $mpg 7'0oph $57,778 Vowth PARKING(12DSTALL $195,0130 a bQA8 $0 $108,R75 tM accMMMdalff im STORM SEWER $3000 $&,WO $1000 LAND••• RW.MR= $5W600 wee�¢te®tlg: mffi6s OL10 P19HA7�391@17 TOM& 120STALLS SS R9 35ffim pans 76W3 150STALLS $RUSSO a" W14AW GAWFIDWIMM $725 "WIPAPOCII 225 STALLS $$76 14 0.>W4796,514 amw MUM ILEMIRWOMM ('} ASSLRAES 13W X 24(r CORRECTION AREA 0 $lWCY ( } ASSUMES BASE PARKING NE DOF 120 STALLS (CURRENT CAPACITY) & $16251STALL ASUMES LAM? COST OF $5W& SUMIAARY'. 1) DESIRED PARKING CAPACITY NEEDS TO SE DETEMMNEO. 1 STALL. PER 4 SEATS IS RECOMMENDEE SENT4NG FOR WD-15DSTALLS- SEATING FOR QW-225 &TALL& 2) TO ACCOMMODATE 150 STALLS MSITE, LAND NEEDS TO BE ACQUIRED IN ALL CASES. 3) OPTIONS B & D CAN ACCO► MOMTE 120 STALLS ON -SITE S) OPTIONS B & D UTILIZE EXISTING PARKING FACILITIES M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 21 2011 Consent Draft Arena 11-14- 2011 Minutes.doc 0 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2011-034 A RESOLUTION CLARIFYING THE REDEMPTION PROVISIONS FOR $1,825,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BONDS, SERIES 2011C BE IT RESOLVED By the City Council of the City of Albertville, Wright County, Minnesota (the "City") as follows: 1.01. Pursuant to its Resolution No. 2011-023 (the "Award Resolution"), the City has duly issued its $1,825,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2011 C, dated August 1, 2011. 1.02. In order to clarify and amend the provisions governing the redemption of the Refunded Bonds, the City hereby amends Section 5 of the Award Resolution as follows (all capitalized terms have the meanings provided in the Award Resolution): (a) Section 5.01 of the Award Resolution is amended to provide as follows: The Refunded Bonds were issued by the Authority pursuant to the Lease Purchase Agreement between the Authority and City, dated as of September 1, 2004 (the "Lease"). The City has determined to prepay all lease payments due under the Lease (i.e., the Purchase Price thereunder), which is the amount necessary to redeem the 2014 through 2025 maturities of the Refunded Bonds on February 1, 2013 (the "Redemption Date"). (b) Section 5.05 of the Award Resolution is amended to provide, in pertinent part, as follows: The Refunded Bonds maturing on February 1, 2014 and thereafter will be redeemed and prepaid on the Redemption Date. 1.03. All other terms of the Award Resolution are ratified and confirmed in all respects. Approved by the City Council of the City of Albertville, Minnesota this 21 st day of November, 2011. Mayor ATTEST: City Clerk 394698vI MNIALI41-53 W" A�Ibertvi11e Mayor and Council Communication Smog Torun U.fep. BID City Ufa November 17, 2011 SUBJECT: CONSENT — FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO authorizing the Monday, November 21, 2011 payment of the claims that includes electronic payments 258 EFT — 264 EFT and check numbers 30361 to 30419 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) Check No. 30363 Albertville Fire Relief — This is the fire pension contribution, money received from the state this year was $39,914 for Fire Aid. Check No. 30402 Northland Trust — Two bond payments POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Submitted through: Larry R. Kruse, City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\201 1\1 1212011Consent Finance Bills Report (RCA).doc L Agenda Item No. V.C. Meeting Date November 21, 2011 Albcrtvillc Small Town Uving. Big City Ufa. Check Detail Register November 21, 2011 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 000286E 11/17/2011 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $108.00 594 Total MONTICELLO ANIMAL CONTROL $108.00 Paid Chk# 000287E 11/17/2011 ABDO, EICK & MEYERS LLP E 601-49450-301 Auditing and Acct'g Services $115.00 285232 E 604-49660-301 Auditing and Acct'g Services $115.00 285232 E 101-41400-301 Auditing and Acct'g Services $115.00 285232 E 101-42400-301 Auditing and Acct'g Services $115.00 285232 E 101-42000-301 Auditing and Acct'g Services $115.00 285232 E 602-49400-301 Auditing and Acct'g Services $115.00 285232 Total ABDO, EICK & MEYERS LLP $690.00 Paid Chk# 000288E 11/17/2011 BOLTON & MENK, INC E 810-00000-300 Professional Srvs (GENERAL) $3,000.00 0142166 E 473-00000-303 Engineering Fees $1,412.50 0142167 E 101-41700-303 Engineering Fees $52.50 0142181 E 604-49960-303 Engineering Fees $2,120.00 0142181 E 101-41700-303 Engineering Fees $577.50 0142181 E 468-49000-303 Engineering Fees $8,292.50 0142181 E 101-41700-303 Engineering Fees $8,170.00 0142181 Total BOLTON & MENK, INC $23,625.00 Paid Chk# 000289E 11/17/2011 S & T OFFICE PRODUCTS 10/12 HS - pit bull mix, 10/12 Cty Rd 37 - Cats, 9/27 541 /2 St - cat Prof audit/acct services Prof audit/acct services Prof audit/acct services Prof audit/acct services Prof audit/acct services Prof audit/acct services STMA Arena survey Prairie Run Proj mgmt, topographic survey Project Update Flood Mitigation Pond As Builts Staff Meetings 1-94 WB CD Road Sac,Wac, sidewalk, r/w permits, etc E 101-41400-200 Office Supplies (GENERAL) $115.76 01 OV9624 labels, ink cartridges, binders, sealing tape, sanitizing wipes Total S & T OFFICE PRODUCTS $115.76 Paid Chk# 000290E 11/17/2011 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $29.87 05014270100 STMA Arena Fire Panel Monitoring Total WRIGHT-HENNEPIN COOP ELECTRIC $29.87 Paid Chk# 000291E 11/17/2011 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $43,070.00 Patrol-11-11 Sheriff Patrol November 2011 Total WRIGHT CTY SHERIFFS PATROL $43,070.00 Paid Chk# 000292E 11/17/2011 MAGIC WATER E 101-42000-404 Repair/Maint - Machinery/Equip $112.00 17942E FD 1 case sport top 20 oz bottled water Total MAGIC WATER $112.00 Paid Chk# 000293E 11/17/2011 GOPHER STATE ONE -CALL E 601-49450-209 Locates $62.35 20248 Locates E 602-49400-209 Locates $62.35 20248 Locates Total GOPHER STATE ONE -CALL $124.70 Paid Chk# 000294E 11/17/2011 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $113.40 574408 Chemicals for Testing E 601-49450-218 Testing Expenses $113.40 576112 Chemicals for Testing E 601-49450-218 Testing Expenses $98.40 576483 Chemicals for Testing Total MVTL LABORATORIES, INC $325.20 M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 21 2011 Finance Bills Posted 2011.doc Agenda Item No. 6.C. Meeting Date November 7, 2011 N Mayor and Council Communication —November 2, 2011 Finance — Payment of Claims Page 2 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 000295E 11/17/2011 WRIGHT-HENNEPIN COOP ELECTRIC E 101-43160-381 Electric Utilities $780.43 00001001631-Lights E 101-45100-381 Electric Utilities $267.14 00001001631-Parks E 601-49450-381 Electric Utilities $91.43 00001001631-Lift Stations Total WRIGHT-HENNEPIN COOP ELECTRIC $1,139.00 Paid Chk# 000296E 11/17/2011 COURT & RUPPE, P.L.L.P. E 101-41600-304 Legal Fees $2,887.50 November mtgs, SACNWac, City Admin Contract, library agrmt, etc E 468-49000-304 Legal Fees $525.00 November 1-94 ramps G 101-22831 Woodside - Karston Cove $850.00 November Karston Cove 3 Total COURI & RUPPE, P.L.L.P. $4,262.50 Paid Chk# 030422 11/21/2011 ARCHITECTS REGO+YOUNGQUIST E 810-00000-303 Engineering Fees $1,736.00 Sep - roof STMA Arena 2009 Roof Structure Study Arch/Eng Services E 810-00000-303 Engineering Fees $1,400.00 September STMA Arena 2009 Arch/Engineering Services Total ARCHITECTS REGO + YOUNGQUIST $3,135.00 Paid Chk# 030423 11/21/2011 BCA R 101-00000-32100 Business Licenses/Permits $15.00 Holm 2011 Background Chk Trisha Holm — Liquor License Total BCA $15.00 Paid Chk# 030424 11/21/2011 BERRY COFFEE COMPANY E 101-41400-200 Office Supplies (GENERAL) $41.95 976317 Berry Colombian Coffee and Field Service Total BERRY COFFEE COMPANY $41.95 Paid Chk# 030425 11/21/2011 CARD SERVICES E 810-00000-262 Food/Concessions For Resale $53.97 M13050376 STMA Arena Food/Concessions Total CARD SERVICES $53.97 Paid Chk# 030426 11/21/2011 CENTER POINT ENERGY E 101-41940-383 Gas Utilities $27.43 5361503-5 5975 Main Avenue NE E 810-00000-383 Gas Utilities $176.84 6390131-0 STMA Arena 9/27111 - 10/26/11 E 601-49450-383 Gas Utilities $47.72 5407574-2 11728 63rd Street NE WWTF E 101-43100-383 Gas Utilities $56.43 5421442-4 11822 63rd Street NE PW E 101-41940-383 Gas Utilities $379.72 6759963-9- 5959 Main Avenue NE E 101-41940-383 Gas Utilities $23.77 800014425511 5954 Main Avenue NE E 101-42000-383 Gas Utilities $61.00 800014425511 11350 57th Street NE E 101-45100-383 Gas Utilities $8.55 800014425511 5801 Lander Avenue NE Total CENTER POINT ENERGY $781.46 Paid Chk# 030427 11/21/2011 CENTRAL LANDSCAPE SUPPLY E 101-45100-210 Operating Supplies (GENERAL) $67.33 214668 Tree Guard Flat 32" x 12" & 48" x 12" 20 each Total CENTRAL LANDSCAPE SUPPLY $67.33 Paid Chk# 030428 11/21/2011 CHARTER COMMUNICATIONS E 101-42000-321 Telephone $22.65 October 2011 FD Telephone Total CHARTER COMMUNICATIONS $22.65 Paid Chk# 030429 11/21/2011 CITY OF ST. MICHAEL E 101-45000-598 Pledges & Contributions $1,951.25 Oct - Dec Library - Oct - Dec 2011 E 101-45000-598 Pledges & Contributions $4,255.00 Oct - Dec Senior Center Oct - Dec 2011 Total CITY OF ST. MICHAEL $6,206.25 Paid Chk# 030430 11/21/2011 COMDATA E 101-42000-212 Motor Fuels $204.44 XS2951101201 FD Fuel Total COMDATA $204.44 M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 21 2011 Finance Bills Posted 201 Ldoc Agenda Item No. 6. C. Meeting Date November 7, 2011 9 Mayor and Council Communication -November 2, 2011 Finance - Payment of Claims Page 3 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 030431 11/21/2011 COMMERCIAL ASPHALT CO E 101-43100-400 Repair/Maint - Paved Rd $139.92 NP3780 3.02 tons 42B Wear 5.5% / 4.1 %, B Total COMMERCIAL ASPHALT CO $139.92 Paid Chk# 030432 11/21/2011 DJ'S TOTAL HOME CARE CENTER E 601-49450-210 Operating Supplies (GENERAL) $48.06 57138 E 101-43100-403 Repair/Maint -Catch Basins $12.80 57160 E 602-49400-210 Operating Supplies (GENERAL) $16.00 57208 E 601-49450-210 Operating Supplies (GENERAL) $7.03 57288 E 101-45100-210 Operating Supplies (GENERAL) $52.07 57292 E 601-49450-404 Repair/Maint - Machinery/Equip $32.27 57305 E 101-43100-402 Repair/Maint - Sidewalks $14.94 57306 E 101-43100-403 Repair/Maint - Catch Basins $48.00 57309 E 602-49400-210 Operating Supplies (GENERAL) $37.33 57359 E 101-43100-403 Repair/Maint - Catch Basins $40.54 57360 E 602-49400-210 Operating Supplies (GENERAL) $40.57 57430 E 101-41000-300 Professional Srvs (GENERAL) $15.23 57487 Total DJ'S TOTAL HOME CARE CENTER $364.84 Paid Chk# 030433 11/21/2011 DJS TOTAL HOME CARE CTR - FIRE E 101-42000-404 Repair/Maint - Machinery/Equip ($18.98) 057222 E 101-42000-404 Repair/Maint - Machinery/Equip $15.98 057232 E 101-42000-404 Repair/Maint - Machinery/Equip $11.76 057269 Total DJS TOTAL HOME CARE CTR - FIRE $8.76 Paid Chk# 030434 11/21/2011 DJS TOTAL HOME CARE CTR-ARENA Bowl Brush, 16" hammer handle, crow bar pinch point Quickrete Mortar Mix Quickrete Concrete Mix Elbow 90 3/4 x 1/2 Galv (2) 2" Tee, adaptor, Cement Rain-R Shine, Spade Drain Fiber, Couple, PVC Pipe Glv Caps, Tee, Caps, Nipple, Elbows, Tape Marking Paint Pink (2) Quickrete Concrete Mix Quickrete Concrete Mix Quickrete Mortar Mix, Concrete Mix Easy mx 2 Cyc oil, mixing tub, Quickrete Prairie Run Sprinkler plug clean out, elbow, bushing, adapter FD Credit Blade cutoff, Wheel cutoff - did not need FD Blade cutoff, Wheel cutoff FD Couple, Couple hose Barb, Nipple Brass, Hex Bushing E 810-00000-200 Office Supplies (GENERAL) $6.78 057399 STMA Arena Couple 2", Couple no hub 2" E 810-00000-200 Office Supplies (GENERAL) $68.93 057598 STMA Arena 20 chains, 2 cable ties, 4 fasteners Total DJS TOTAL HOME CARE CTR-ARENA $74.71 Paid Chk# 030435 11/21/2011 ELECTRIC PUMP, INC. E 601-49450-404 Repair/Maint - Machinery/Equip $159.03 0045707-IN 3 grip, cable units Total ELECTRIC PUMP, INC. $159.03 Paid Chk# 030436 11/21/2011 ENGINEERING AMERICA, INC E 601-49450-404 Repair/Maint - Machinery/Equip $1,439.75 10495 10 each lamps (pk of 4) + freight Total ENGINEERING AMERICA, INC $1,439.75 Paid Chk# 030437 11/21/2011 ERICKSON ELECTRIC R 101-00000-36200 Donations $1,000.00 33689 Added power near Lions shelter E 805-00000-399 Miscellaneous $2,490.00 33689 Added power near Lions shelter Total ERICKSON ELECTRIC $3,490.00 Paid Chk# 030438 11/21/2011 EULL'S MANUFACTURING CO. E 101-43100-403 Repair/Maint - Catch Basins $14.86 003696 1 Catch Basin 2' x V x 2" Total EULL'S MANUFACTURING CO. $14.86 Paid Chk# 030439 11/21/2011 FERRELLGAS E 810-00000-212 Motor Fuels $179.54 1048196193 STMA Arena fuel E 810-00000-212 Motor Fuels $94.04 1051484917 STMA Arena fuel E 810-00000-212 Motor Fuels $94.04 1062847714 STMA Arena fuel Total FERRELLGAS $367.62 M:\Public Data\City Council\Council Packet information\2011\1 l 21 2011\11 212011 Finance Bills Posted 2011.doc Agenda Item No. 6.C. Meeting Date November 7, 2011 Mayor and Council Communication —November 2, 2011 Finance — Payment of Claims Page 4 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 030440 11/21/2011 FYCC E 101-45000-598 Pledges & Contributions $1,587.42 1044 November 2011 Youth and Family Programming Total FYCC $1,587.42 Paid Chk# 030441 11/21/2011 GOIN POSTAL E 601-49450-404 Repair/Maint - Machinery/Equip $10.71 39714 Receipt 39714 Spee-Dee Delivery Total GOIN POSTAL $10.71 Paid Chk# 030442 11/21/2011 GRAINGER E 101-41940-405 Repair/Maint -Buildings $123.63 9666406112 24 12x24x2 pleated air filters, 24 24x24x2 pleated air filters, Total GRAINGER $123.63 Paid Chk# 030443 11/21/2011 HASSAN SAND & GRAVEL, INC. E 101-45100-210 Operating Supplies (GENERAL) $68.46 84018 2.34 ton AG Lime/Red Ball Diamond Lime Total HASSAN SAND & GRAVEL, INC. $68.46 Paid Chk# 030444 11/21/2011 HENRYS WATERWORKS, INC E 602-49400-407 R/M - Water Mains $457.61 15390 Cast iron Valve Box top Section Only, Box Riser, Cast Iron Drop In Riser, shipping/handling Total HENRYS WATERWORKS, INC $457.61 Paid Chk# 030445 11/21/2011 1-94 WEST CHAMBER OF COMMERCE E 101-41100-433 Dues and Subscriptions $280.00 Oct 11 Annual Dues Total 1-94 WEST CHAMBER OF $280.00 Paid Chk# 030446 11/21/2011 JOHN DEERE LANDSCAPES INC E 101-45100-210 Operating Supplies (GENERAL) $13.28 59678332 2 1/2 90 degree Soc PVC, 1 plug PVC fitting, 2 1/2 x 1 red bushing Total JOHN DEERE LANDSCAPES INC Paid Chk# 030447 11/21/2011 JOINT POWERS BOARD E 602-49400-300 Professional Srvs (GENERAL) E 602-49400-377 JP Fed Wtr Test Pen E 602-49400-376 JP Fed Wtr Test E 602-49400-374 JP Dist Pen E 602-49400-371 JPDIST COMBO E 602-49400-372 JP Dist E 602-49400-375 JP Access E 206-49400-378 JP WAC Total JOINT POWERS BOARD Paid Chk# 030448 11/21/2011 LAWINGER, BRAD E 101-42000-200 Office Supplies (GENERAL) Total LAWINGER, BRAD Paid Chk# 030449 11/21/2011 LIBSON TWIN CITY E 601-49450-404 Repair/Maint - Machinery/Equip Total LIBSON TWIN CITY Paid Chk# 030450 11/21/2011 MENARDS -BUFFALO E 101-43100-400 Repair/Maint- Paved Rd $13.28 ($318.29) November 11 CC fees $59.67 November 11 1 Fed Wtr Test Pen $2,033.20 November 11 1 Fed Wtr Test $2,323.76 November 11 5 JP Dist Pen $2,441.22 November 11 6 JP Dist II low $124,456.86 November 11 5 JP Dist $21.00 November 11 4 JP Access $4,002.00 November 11 WAC $135,019.42 $75.31 November FD Light bulbs for fire hall $75.31 $91.61 243483 DT 33251 PO Ryan $91.61 $141.27 58370 56 Premixed Concrete Mix, 2x4 AC 2 Treated Ag Total MENARDS - BUFFALO $141.27 Paid Chk# 030451 11/21/2011 MINNESOTA DEPT OF HEALTH E 810-00000-433 Dues and Subscriptions $332.00 2012 License 2012 License Renewal Application Total MINNESOTA DEPT OF HEALTH $332.00 Paid Chk# 030452 11/21/2011 MINNESOTA SECRETARY OF STATE E 101-41500-433 Dues and Subscriptions $120.00 Renewal T Nubbe Notary Renewal Total MINNESOTA SECRETARY OF STATE $120.00 M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 212011 Finance Bills Posted 201 t.doc Agenda Item No. V C. Meeting Date November 7, 2011 11 Mayor and Council Communication -November 2, 2011 Finance - Payment of Claims Page 5 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 030453 11/21/2011 MOMS CLUB G 101-22900 Rental Deposit Escrow $100.00 Refund 2011 Refund Damage Deposit 11/11 & 12 Multipurpose room Total MOMS CLUB $100.00 Paid Chk# 030454 11/21/2011 NAPA AUTO PARTS E 101-43100-404 Repair/Maint - Machinery/Equip $36.90 799546 Clamps, Quick Disconnector E 101-43100-404 Repair/Maint - Machinery/Equip $308.01 799602 Battery, Core Deposit E 101-43100-404 Repair/Maint - Machinery/Equip $83.23 799811 4 clamps, 2 Ind Belt, 4 Flextubes E 602-49400-210 Operating Supplies (GENERAL) $23.07 800460 1 Leather S WHL COV E 601-49450-404 Repair/Maint - Machinery/Equip $164.56 801236 Seat Cover Total NAPA AUTO PARTS $615.77 Paid Chk# 030455 11/21/2011 NEXTERA COMMUNICATIONS E 602-49400-321 Telephone $27.40 005786029466 3% Phone/Data Network E 601-49450-321 Telephone $27.40 005786029466 3% Phone/Data Network E 101-42000-321 Telephone $63.92 005786029466 7% Phone/Data Network E 101-43100-321 Telephone $63.92 005786029466 7% Phone/Data Network E 101-42400-321 Telephone $182.64 005786029466 20% Phone/Data Network E 101-41940-321 Telephone $547.92 005786029466 60% Phone/Data Network Total NEXTERA COMMUNICATIONS $913.20 Paid Chk# 030456 11/21/2011 NORTHERN TOOL & EQUIPMENT E 602-49400-210 Operating Supplies (GENERAL) $81.49 0193105459 2 3-lb Cross Peen Hammers, 2 Carpeted Dollys Total NORTHERN TOOL & EQUIPMENT $81.49 Paid Chk# 030457 11/21/2011 OMANN BROTHERS E 602-49400-407 R/M - Water Mains $1,725.00 22385 1 Material & Labor for Bituminous Street Patching E 101-43100-400 Repair/Maint - Paved Rd $91.19 9420 1/2' #2341 AC Mix E 101-43100-400 Repair/Maint - Paved Rd $90.58 9463 1.5 1/2' #2341 AC Mix Total OMANN BROTHERS $1,906.77 Paid Chk# 030458 11/21/2011 POSTMASTER E 810-00000-322 Postage $56.00 STMA STMA Arena 12 month renew postal box Total POSTMASTER $56.00 Paid Chk# 030459 11/21/2011 PREMIER 94 TRUCK SERVICES E 101-43100-404 Repair/Maint - Machinery/Equip $68.25 0129545-IN 1 DOT Truck Inspection Mach 2, Shop supplies E 101-43100-404 Repair/Maint - Machinery/Equip $68.25 0129571-IN 1 DOT Tractor Inspection Mach 2, Shop Supplies Total PREMIER 94 TRUCK SERVICES $136.50 Paid Chk# 030460 11/21/2011 RED'S PORTABLE TOILETS E 101-45100-415 Other Equipment Rentals $883.24 12791 9/22 - 10/31 Final Bill of Multi -Unit Season Total RED'S PORTABLE TOILETS $883.24 Paid Chk# 030461 11/21/2011 SCHULTE'S GREENHOUSE & NURSERY E 101-45100-210 Operating Supplies (GENERAL) $37.50 289 5 Alpine Current Total SCHULTE'S GREENHOUSE & $37.50 Paid Chk# 030462 11/21/2011 SHRED RIGHT -A ROHN INDUSTRIES E 101-41400-300 Professional Srvs (GENERAL) $30.00 108889 10/24/11 destruction charges Total SHRED RIGHT -A ROHN INDUSTRIES $30.00 Paid Chk# 030463 11/21/2011 SIMPLEXGRINNELL E 101-41940-405 Repair/Maint -Buildings $456.36 74746531 Annual System IT Intrusion Monitoring 5959 Main Ave NE E 101-41940-405 Repair/Maint -Buildings $487.35 74746533 Annual Fire Alarm Panel Monitoring 5959 Maiin Ave NE Total SIMPLEXGRINNELL $943.71 M:\Public Data\City Council\Council Packet information\201 1\1 121 2011\11 21 2011 Finance Bills Posted 201 I.doc Agenda Item No. 6.C. Meeting Date November 7, 2011 12 Mayor and Council Communication -November 2, 2011 Finance - Payment of Claims Page 6 of 7 10100 Premier Bank Paid Chk# 030464 E 101-42400-323 E 101-42000-321 E 602-49400-323 E 601-49450-323 E 101-43100-323 E 101-45100-323 E 101-42000-321 E 601-49450-323 E 602-49400-323 E 101-45100-323 E 101-42400-323 E 101-43100-323 E 101-41500-323 E 101-41300-321 E 101-42000-321 E 101-41300-321 E 101-42000-321 E 101-41500-323 11/21/2011 T-MOBILE Nextel Radio Units Telephone Nextel Radio Units Nextel Radio Units Nextel Radio Units Nextel Radio Units Telephone Nextel Radio Units Nextel Radio Units Nextel Radio Units Nextel Radio Units Nextel Radio Units Nextel Radio Units Telephone Telephone Telephone Telephone Nextel Radio Units Total T-MOBILE Check Amt Invoice Comment Paid Chk# 030465 11/21/2011 UNIFORMS UNLIMITED INC $39.36 8289391881011 $70.56 8289391881011 $38.25 8289391881011 $38.25 8289391881011 $69.28 8289391881011 $69.28 8289391881011 $9.39 8289391881111 $9.39 8289391881111 $9.39 8289391881111 $9.39 8289391881111 $9.36 8289391881111 $9.39 8289391881111 $72.65 8289415791011 $69.84 8289415791011 $91.19 8289415791011 $15.30 8289415791111 $15.31 8289415791111 $15.30 8289415791111 $660.88 E 101-42000-417 Uniform Rentals $326.63 94592 Total UNIFORMS UNLIMITED INC $326.63 Paid Chk# 030466 11/21/2011 VALERIUS, BILL E 101-42000-405 Repair/Maint - Buildings $29.55 Nov Total VALERIUS, BILL $29.55 Paid Chk# 030467 11/21/2011 WATSON COMPANY E 810-00000-252 Food/Consessions For Resale $384.27 805709 Total WATSON COMPANY $384.27 Paid Chk# 030468 11/21/2011 WESTSIDE WHOLESALE TIRE E 101-45100-404 Repair/Maint - Machinery/Equip E 101-43100-404 Repair/Maint - Machinery/Equip Total WESTSIDE WHOLESALE TIRE Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones FD 6 Badge - Shields FD Flags for Fire Hall STMA Arena food and beverages $85.39 670669 1 23 x 8.50 x 12/4 Titan Multi $51.39 670671 Repair 20.5R25 Tire, 25" O'ring $136.78 Paid Chk# 030469 11/21/2011 WILSON DEVELOPMENT SERVICES E 468-49000-300 Professional Srvs (GENERAL) $177.70 22580 E 468-49000-300 Professional Srvs (GENERAL) Total WILSON DEVELOPMENT SERVICES Paid Chk# 030470 E 101-43160-381 E 101-43160-381 E 101-45100-381 E 601-49450-381 E 101-41940-381 E 101-43160-381 E 601-49450-381 E 101-42000-381 E 601-49450-381 E 101-41940-381 E 101-43160-381 E 101-43160-381 E 101-42000-381 E 101-41940-381 E 101-41940-381 E 101-41940-381 E 101-45100-381 E 101-43100-381 E 101-43160-381 E 601-49450-381 11/21/2011 XCEL ENERGY Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities Electric Utilities $343.50 October $521.20 $25.55 5145796403 $48.60 5146897849- $160.21 5146897849- $48.16 5146897849- $116.73 5146897849- $43.29 5146897849- $46.65 5146897849- $363.32 5146897849- $39.16 5146897849- $37.75 5146897849- $39.86 5146897849- $96.16 5146897849- $23.30 5146897849- $47.65 5146897849- $108.12 5146897849- $2,054.79 5146897849- $15.41 5146897849- $405.03 5146897849- $38.60 5146897849- $368.88 5146897849- 1-94 Acquisition and Reloc Consultant Services 1-94 Acquistion & Relocation Consultant Services 11830 51 st Street NE 5050 LaBeaux Avenue NE Signal Ballfield/Rink 5900 Lyman Avenue NE Swr 5975 Main Avenue NE 11060 61st Street NE 5900 Cty Rd 18 Swr 11350 57th Street NE 4940 Kaiser Avenue NE Swr 5964 Main Avenue NE 5700 LaBeaux Avenue NE Signal 5050 LaBeaux Avenue NE Light 11350 57th Street Faciility Charge 6002 Main Avenue NE Auto Protetive Lights 5959 Main Avenue NE Picnic Shelter 11822 63rd Street NE PW 11750 County Road 37 Signal Sewer Lift Station M:\Public Data\City Council\Council Packet information\2011\11 21 2011\11 21 2011 Finance Bills Posted 201 I.doc Agenda Item No. 6.Cs Meeting Date November 7, 2011 13 Mayor and Council Communication —November 2, 2011 Finance — Payment of Claims Page 7 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 030470 11/21/2011 XCEL ENERGY (continued) E 601-49450-381 Electric Utilities $4,306.96 5146897849- Sewage Plant E 601-49450-381 Electric Utilities $77.36 5146897849- Lift Station E 101-45100-381 Electric Utilities $18.07 5146897849- Park Shelter E 101-43160-381 Electric Utilities $110.06 5146897849- 5300 LaBeaux Avenue NE Light E 101-43160-381 Electric Utilities $48.79 515112363011 5998 LaBeaux Avenue NE E 101-43160-381 Electric Utilities $3.73 5155564108- 5799 Lander Avenue NE E 101-43160-381 Electric Utilities $4.50 5164439116 10820 Kantar Ct NE E 101-43160-381 Electric Utilities $5,511.88 5169010380 Street Lights Total XCEL ENERGY $14,208.57 Paid Chk# 030471 11/21/2011 ALBERTVILLE CAR CARE CENTER E 101-43100-404 Repair/Maint - Machinery/Equip $251.53 56215 Mount & bal 2 new tires, valve stem, tires, used tire disposal fee Total ALBERTVILLE CAR CARE CENTER $251.53 Paid Chk# 030472 11/21/2011 APPOLLO SYSTEMS - COMMERCIAL D E 101-45100-405 Repair/Maint -Buildings $20.31 160565 5801 Landers Ave NE Monthly Security Total APPOLLO SYSTEMS - COMMERCIAL D $20.31 Paid Chk# 030473 11/21/2011 ARAMARK UNIFORM SERVICES E 101-43100-417 Uniform Rentals $9.86 629-7347955 Uniforms PW E 101-45100-417 Uniform Rentals $9.85 629-7347955 Uniforms Pks E 602-49400-417 Uniform Rentals $9.86 629-7347955 Uniforms Swr E 601-49450-417 Uniform Rentals $9.86 629-7347955 Uniforms Wtr E 101-43100-417 Uniform Rentals $12.37 629-7352843 Uniforms Pw E 601-49450-417 Uniform Rentals $12.37 629-7352843 Uniforms Wtr E 602-49400-417 Uniform Rentals $12.37 629-7352843 Uniforms Swr E 101-45100-417 Uniform Rentals $12.36 629-7352843 Uniforms Pks E 602-49400-417 Uniform Rentals $9.86 629-7357678 Uniforms Swr E 601-49450-417 Uniform Rentals $9.86 629-7357678 Uniforms Wtr E 101-43100-417 Uniform Rentals $9.86 629-7357678 Uniforms PW E 101-45100-417 Uniform Rentals $9.85 629-7357678 Uniforms Pks E 101-45100-417 Uniform Rentals $14.81 629-7362588 Uniforms Pks E 602-49400-417 Uniform Rentals $14.83 629-7362588 Uniforms Swr E 601-49450-417 Uniform Rentals $14.83 629-7362588 Uniforms Wtr E 101-43100-417 Uniform Rentals $14.83 629-7362588 Uniforms PW Total ARAMARK UNIFORM SERVICES $187.63 10100 Premier Bank $250,941.82 Fund Summary 10100 Premier Bank 101 GENERAL FUND $82,551.69 206 WAC FUND $4,002.00 468 CSAH 19 RAMPS/I 94 Project $9,338.70 473 PRAIRIE RUN $1,412.50 601 SEWER FUND $7,603.85 602 WATER FUND $133,697.80 604 STORM WATER $2,235.00 805 Albertville Friendly City Days $2,490.00 810 STMA ARENA $7,610.28 $250,941.82 M:\Public Data\City Council\Council Packet information\201 1\1 1212011\11 21 2011 Finance Bills Posted 2011.doc Agenda Item No. V.C. Meeting Date November 7, 2011 14 A\Ib£Y'tvill£ Mayor and Council Communication samu Tw uninp. M9 t3ty ur- November 16, 2011 SUBJECT: CONSENT (CITY CLERK) - CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO approve the Monday, November 7, 2011 regular City Council minutes; presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. BACKGROUND: City staff attends the regularly scheduled City Council meetings and various other workshops to record and document any action that takes place or motions that are made during such meetings. The minutes are presented for Council to review and amend the content as they see necessary. Staff will amend the presented minutes to incorporate the corrections made by the Council. KEY ISSUES: • Council members and staff have the opportunity to make necessary corrections to the documented minutes. • Approve the minutes as prepared by City staff with no amendments. • Minutes are permanent records of the City's documents. LEGAL ISSUES: In accordance with Council and Auditing practices, the Mayor, Council, and staff members have the ability to amend minutes, which requires a consensus of the City Council. Submitted through: Larry R. Kruse, City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: November 7, 2011 regular minutes M:\Public Data\Requests for Council Actions (RCA)\201 1\1 1212011 City Clerk minutes RCA.doc Agenda Item No. V.D. Meeting Date November 21, 2011 15 A�Ibcrtville smal Youm LNMQI. ft aty tits. ALBERTVILLE CITY COUNCIL November 7, 2011 MINUTES ALBERTVILLE CITY HALL 7:00 PM CALL TO ORDER — PLEDGE OF ALLEGIANCE The meeting was called to order at 7:02 p.m. followed by the Pledge of Allegiance. ROLL CALL MEMBERS PRESENT: Mayor Mark Meehan, Council members Jillian Schommer, Larry Sorensen, John Vetsch, and Dan Wagner STAFF MEMBERS PRESENT: City Attorney Mike Couri, City Administrator Larry Kruse, Finance Director Tina Lannes, City Clerk Bridget Miller, and City Engineer Adam Nafstad ABSENT: none RECOGNITIONS' Mayor Meek asked the Co veterans that and to thank PRESENTATIONS — INTRODUCTIONS vledged that Friday, November 11 is observed as Veteran's Day. He staff, and. lost their li that are cu CITIZEN FORUM ;eneral public to take a few moments of silence to recognize the fighting in a war and to pay tribute to those who have survived serving in a war. Mayor Meehan noted there were members in the audience from the Karston Cove 3`d Townhouse Association. The item is on the agenda; however, Meehan allowed City Attorney Couri to report on the agenda item at this time. City Attorney Couri asked to report on the Karston Cove 3`d Addition agenda item at this time. Couri stated that the interpretation of the Homeowners Association dues on the vacant lots differed according to the Mn State Statute. Couri shared that it is when the vacant lot(s) has(ve) M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc W: City of Albertville City Council Minutes November 7, 2011 Page 2 of 11 a completed structure that meet(s) the State's, County's, and City's standards, in which a Certificate of Occupancy has been issued is when the Homeowner's Association dues are payable. Couri continued with the fact that because of the down turn in the real estate market, the remaining lots on the southern portion of the Karston Cove 3rd Addition remain vacant. The Homeowner's Association was counting on the dues from these completed townhomes, which is a hardship on the current property owners in the development. Couri noted that City staff has received a letter from the Karston Cove 3rd Addition Homeowner's Association regarding the proposal of allowing the current developer to change Block 2 of the Karston Cove 3rd Addition back to an outlot. In summary, Couri reported the `Discussion of the Karston Cove 3rd Addition — Conditional Second Amendment' agenda item will be on the next regular City Council meeting, which is set for Monday, November 21, 2011. AMENDMENTS TO THE AGENDA Mayor Meehan asked if there were any changes or additions to the agenda. City Administrator Kruse added an item under Fire Department Discussion of City Employees serving as Fire Truck drivers only; City Attorney Couri pulled the Discussion of the Karston Cove 3rd Addition — Conditional Second Amendment and, added Discussion of Prairie Run Lots in the process of being placed on a Tax -forfeit in 2012; Meehan added an item under Administrator — Discussion or Consideration of Researching the Cost -Savings of Contracting Services for maintenance such as snow removal on sidewalks -trails and potential mowing. CMs Sorensen/Schommer motioned to approve Monday, November 7, 2011 agenda as prepared and amended by pulling item 7.J. L Approve the Karston Cove.3rd Addition — Conditional Second Amendment to the Conditional Use Permit/Planned Unit Development (CUP/PUD; adding the following items 7.B.1. City Employees serving as Fire Department daytime responders driving the vehicles only, 71.2. Finance — Set a Date for a Workshop, 7.13. Prairie Run Single-family lots consideration of purchasing, 7.K.1. City snowplowing versus contracting out the service for sidewalks -trails. Motion carried unanimously. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Monday, October 17, 2011 regular City Council minutes M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc 17 City of Albertville City Council Minutes November 7, 2011 Page 3 of 11 B. Approve Resolution No. 2011-031 entitled a Resolution Transferring the Albertville Lions Pull -tab to the STMA Youth Hockey Association C. Authorize the Monday, November 7, 2011 payment of claims that includes electronic payments 258 EFT — 264 EFT and check numbers 30361 to 30419 D. Acknowledge/accept Finance Director's Accounts Receivable Report and Finance Director's 2011 3`d Quarter to date Report E. Award the Low Quote/Bid to Braun Construction to Re -side the formerly known City Hall located at 5975 Main Avenue NE F. Acknowledge/accept the Utilities Department Superintendent'.,sl Written Report G. Approve Resolution No. 2011-033 entitled a Resolution Approving Agency Agreement No. 99998 entitled "State of Minnesota Agency Agreement Between the Department of Transportation (MnDOT) and the City of Albertville for Federal Participation in Construction", and authorizing staff to execute said agreement H. Authorizing the City Engineer to survey Ditch No. 9 between CSAH 18 and Kagan Avenue NE in the Albert Villas neighbor at a cost not -to -exceed $6,500 I. Acknowledge/accept City Attorney's Written Report J. Acknowledge the October 2011 STMA Arena Board minutes K. Acknowledge the September 2011 Joint Powers Water Board minutes L. Acknowledge extract of October 2011 Planning & Zoning :Commission minutes M. Acknowledge/accept City Engineer's Project Status Report CMs Wagner/Sorensen motioned to approveConsent Agenda items as listed above as presented and prepared. Motion carried unanimously. DEPARTMENT BUSINESS CITY COUNCIL No comments FIRE DEPARTMENT Public Works -Parks Maintenance Department and or Utilities Department Employees serving as Daytime Firefighter Responders City Administrator Kruse reported that the current Albertville Fire Department is having a difficult time obtaining citizens that are available to serve as Daytime Responders to emergencies. On Friday, November 4, members of the Public Works -Parks Maintenance Department met with Assistant Fire Chief Eull to discuss some options. One consideration that came up was the thought of City employees helping out by driving the vehicles/trucks to the site and manning the pumps. The employees would not be fighting fires, but would receive basic training on the equipment and other ways they could help. M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc City of Albertville City Council Minutes November 7, 2011 Page 4 of 11 Administrator Kruse continued that the employees would only respond if it was allowable. If the employees are on a City project that they can't leave in the middle, the employees would finish the job. Council member Sorensen shared the need for daytime help at the last Fire Department meeting. The thought of City employees helping out was previously discussed and has come back for re- evaluation. The City employees would be responsible for manning the vehicle/truck and the pump only. As Kruse stated, the employee would not be going in and'hghting the fire. CMs Sorensen/Schommer motioned to authorize Public Works -Parks Maintenance Department and Utilities Department staff on a trial basis to assist the Albertville Fire 'Department in the capacity as Daytime Emergency Responders on a restricted/limited way by. driving the fire truck and manning the pump. Motion carried unanimously. PUBLIC WORKS -PARKS DEPARTMENT No comments UTILITIES DEPARTMENT (WWTP) No comments BUILDING DEPARTMENT No comments FINANCEDEPARTMENT Approve Resolution No. 2011-032 entitled a Resolution Certifying Outstanding Utility Bills, Invoices, and other Charges for Services Finance Director Lannes reported that the City certifies any outstanding utility bill, invoice, or other charges from residents that have not been paid. Lannes opened up the discussion to any member disputing the charges for services. Lannes noted there were no citizens present to challenge their outstanding amount due to the City. Lannes asked the Council to make a motion approving Resolution No. 2011-032 that included the list, as of November 2, 2011, of property owners with outstanding bills. Lannes M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc 19 City of Albertville City Council Minutes November 7, 2011 Page 5 of 11 shared that only those outstanding amounts as of November 21 will be submitted to the County as the Final list for recording purposes with the Resolution. CMs Schommer/Vetsch motioned to approve Resolution No. 2011-032 entitled a Resolution Certifying Outstanding Utility Bills, Invoices, and other Charges for Services. Council members Schommer, Vetsch, Sorensen, and Wagner voted aye. Mayor Meehan voted nay. Motion carried. Set date for a Workshop to go over the GSAB34 Updates Finance Director Lannes stated that she has received information from the State pertaining to the GSAB34 reporting. Lannes asked the Council to set a date to review the steps required by the City to implement the GSAB34 reporting. CMs Wagner/Sorensen motioned to set Monday, December 12, 2011 beginning at 6:30 p.m. or soon thereafter for a workshop for the purpose of reviewing the GSAB34 Updates and to go over what the necessary steps are to meet the State's requirements for implementation. Motion carried unanimously. CITY CLERK No comments PLANNING AND ZONING No comments ENGINEERING Approve the REIMBURSEMENT AGREEMENT by and between AT&T Corp., on behalf of itself and its affiliated companies and the City of Albertville; and authorizing staff to execute said agreement City Engineer Nafstad began by explaining AT&T Corporation has cables buried along I-94 in the area where the West Bound Collector Distributor Road Improvements will be constructed. It is necessary to relocate the buried cables that are associated and managed by AT&T Corporation because the lines will be adversely impacted by the City's proposed construction project along I- 94. M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc City of Albertville City Council Minutes November 7, 2011 Page 6 of 11 Nafstad continued by stating the AT&T Corporation buried lines are eligible for relocation reimbursement according to MnDOT's standards known as Connect Minnesota Line. The Reimbursement Agreement normally would be executed after the award of the construction contract. It is being recommended to enter into this agreement now to prevent road work delay in spring 2012 to complete the relocation work of these utilities. Nafstad shared that the relocation of the utilities will happen depending on the upcoming weather conditions. Nafstad reported that the sooner the agreement can be executed the sooner AT&T Corporation can schedule the project and order materials. In summary, Nafstad reported the estimated cost for the Reimbursement, Agreement to relocate AT&T Corporation buried lines is $113,460. Nafstad hit on the three (3) key issues, which are: the utilities need to be relocated to complete the I-94 WBCD Road Project; the cost of the relocation is estimated to be $113,460 that is included in the estimate of the project; and the agreement identifies the roles and responsibilities of each party and commits Albertville to paying AT&T Corporation the full amount prior to work commencing. Mayor Meehan asked staff to provide additional information or more specifications for the request. Nafstad had no problems getting more information to Meehan related to the project. There was comment about the material if it was rock or other substance. It is unknown at this time. Council member Wagner wanted to know if the relocation of the utilities takes into account the City's I-94 Phase II, which would be the East Bound Collector Distributor Road Improvement. Nafstad reassured Wagner that the location of the utilities on the south side of I-94 will be placed so there will be no interference with the City's I-94 Phase II. Nafstad reiterated that these utilities would eventually need to be relocated; this simply moves the project up on the schedule. The advantage with the City entering into the Reimbursement Agreement is that the City will be in control of where the fiber optics lines will be relocated to make sure they are within the,,MnDOT' right-of-way but will not interfere with the City's I-94 Ramp Improvement Project for either the West or East Bound Collector Distributor Roadways. After reviewing, listening to staff s report, and discussing the outcomes, Council made the following motion related towards entering into the Agreement with AT&T Corporation. CMs Schommer/Wagnermotioned to approve entering into the Reimbursement Agreement by and between AT&T Corporation on behalf of itself and its affiliated companies and the City of Albertville; and authorizing staff to execute said agreement. Mayor Meehan, Council members Schommer, Wagner, and Sorensen voted aye. Council member Vetsch voted nay. Motion carried. LEGAL M:\Public. Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc 21 City of Albertville City Council Minutes November 7, 2011 Page 7 of 11 Approve the Karston Cove 3rd Addition - Conditional Second Amendment to the Conditional Use Permit/Planned Unit Development (CUP/PUD) Development Agreement — continued See comments above in reference to this agenda item. Approve Ordinance No. 2011-010 entitled an Ordinance I Stormwater Detention Pond Water for Irrigation Purposes City Attorney Couri reported that earlier this year the City asking if there is a possibility to use water stored in a City Couri researched and stated there are several other cities Y adopted an Ordinance that would allow the use of pond we environmentally -friendly practice. The benefit would be i dry periods of the summer and reducing the amount comic it for use of ;d an inquiry from a resident later pond for lawn irrigation. linnesota that have recently the purpos& of irrigation as an e stormwater pond water during the water tower. Couri stated the City Engineer has reviewed the request from the resident and feels the use of pond water for irrigation has no drawbacks associated with it from the City's point of view. As stated above with additional comments, the more stormwater ponds are used for irrigation in an environmentally -friendly practice the less water that will be flowing through the ditches. City Engineer recommended limiting the amount of water, taken from the stormwater pond to avoid completely draining it. The stormwater pond level should be limited to a drawdown level of one (1) foot below the normalwater level for the pond; prohibiting' connection to the City's water system, and allowing the City to place additional restrictions on the use of the water from time - to -time. The amendment to the 2005 Albertville City Code by approving Ordinance No. 2011-010 is a minimal expense to incorporate. Staff is recommending the resident to complete and submit an application for a License that would authorize the property owner to use the stormwater pond water for the purpose of irrigating his lawn. The fee associated with the License will be a one- time cost that is set by resolution with the initial amount set at $125.00. The application will be reviewed, approved, and issued by the Building Official/Inspector and can be revoked by the City at a later date. Council had a concernwith the stormwater pond being drained below the restricted amount and making sure the water will be used for the purpose of irrigating the lawn. Other issues deal with the watering restrictions, which authorizing the use of the stormwater the resident would possibly be allowed to water on every day. This could potentially create surrounding neighbors to think they can water any day or call into Joint Powers Water Board to report the resident who is watering the lawn on the opposite day they are allowed. CMs Wagner/Sorensen motioned to approve Ordinance No. 2011-010 entitled an Ordinance Establishing a License for the use of Stormwater Detention Pond Water for Irrigation Purposes M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc 22 City of Albertville City Council Minutes November 7, 2011 Page 8of11 that includes and is not limited to the restriction of limiting the drawdown of water, prohibiting the connection to the City's water system, and allowing the City to place additional restrictions on the use of the water from time -to -time. Mayor Meehan and Council members Wagner, Sorensen, and Vetsch voted aye. Council member Schommer voted nay. Motion carried. Prairie Run Single-family lots consideration of purchasing City Attorney Couri brought to the Council's attention there are a number of vacant single- family lots in the Prairie Run Addition that have the potential of appearing on the tax forfeited list in 2012. Couri noted there are Special Assessments on a number of the lots that are fees outstanding to the City. Couri explained these are formerly owned by Alpine Homes, which staff has been in contact with the owner to negotiate entering into a deed to take over the vacant lots free of charge. Couri noted this is in the best interest of the City to get the property prior to them showing up on the tax forfeited list and another business owner obtaining them. Another factor to consider is if the City obtains the lots now will avoid the difficulty getting the rights or the title to the property. As it stands now the property title isn't clear on about seventeen (17) of the lots, which having the City enter into a deed to take over staff would have a better chance at cleaning up the title at a cost estimated at $28,000. Mayor Meehan asked what the total Special Assessment is for these properties, which both Couri and Lannes confirmed it is around, $409,000. Meehan asked if the Council had any other questions regarding the consideration of purchasing the Prairie Run single-family lots, if not, Meehan looked to the Council fora motion advising or directing staff how to proceed. CMs Schommer/Sorensen motioned to'l authorize staff to acquire a Deed from Alpine Homes for fifteen (15) to es and two (2) single-family homes at no charge that have delinquent Special Assessments in the Prairie Run Addition. Motion carried unanimously. City snowplow out the service for trails Mayor Meehan brought up the subject of the City considering contracting out snow removal service on the trails and possibly sidewalks within the Albertville city limits. Meehan understands that the PW employees plow the streets and roadways but was wondering about the trails and sidewalks in the community. Meehan looked to the Council for their thoughts of hiring a private firm to help remove the snow on the trails or sidewalks only if it is a cost -savings for the City. WPublic Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc 23 City of Albertville City Council Minutes November 7, 2011 Page 9 of 11 City Administrator Kruse explained that staff does plow Safe School Route areas already. When the streets and roadways have been cleared, the PW employees begin addressing the trails or sidewalks. Kruse reminded the Council PW employees take two (2) passes when plowing the streets, which takes time if you are plowing and the snow is still coming down. Kruse shared that according to the Albertville City Code, residents that have a sidewalk or trail that is located on their property are supposed to maintain it and that would include and not be limited to removing the snow. Council directed Kruse to have staff prepare a cost analysis of plowing trails or sidewalks to take into account wear and tear on equipment, potential over -time, and other expenses. If time allows find out how much a few private businesses charge for snow plowing to compare with. ANNOUNCEMENTS and or UPCOMING MEETINGS Mayor Meehan observed there are a number of meetings coming up. Council member Wagner wanted clarification on the tentative joint meeting that was scheduled for Monday, October 31. Staff stated the meeting was canceled due to lack of a quorum. . Meehan brought up the Joint Powers Water Board meeting that was recently held with the majority of the meeting going over and dealing with the 2012 Budget. November 2011 8 7:00 p.m Planning and Zoning Commission meeting -cancelled 10 All day Veteran's Day observed — City offices closed I I all day Veteran's Day; observed — PW-UD closed 14 6:00°p.m. STMA Ice Arena Board meeting 21 7:00 p.m.' City Council meeting 24 all day Thanksgiving Day observed — City offices closed 25 al #ay Friday after Thanksgiving — PW-UD closed 28 6:60 p In. Joint Powers Water Board meeting SuI M1_101 WI Thl FISa 6(.• 7,I 81 9[�' 11112 13 '`_44 151161 171 18 1 19 20 22 23 xk 25 26 27 [MAN 01 130 M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doe 24 City of Albertville City Council Minutes November 7, 2011 Page 10 of 11 December 2011 5 7:00 p.m. 12 6:00 p.m. 13 7:00 p.m. 19 7:00 p.m. 26 all day 27 6:00 p.m. Su I M I Tu City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Christmas Day observed — City offices closed Joint Powers Water Board meeting W Th F Sa 1 2 3 4; ��,°Ye 6 7 8 9 10 11 - P :13 14 15 16 17 18 3 .<`�,.. 20 21 22 23 24 25 27 28 29 30 31 JANUARY 2012 X] Y� Ci XXX*SF FCC FY FY FY CY kYYY FYXXLFY iCY 2 all day New Year's Day observed — City offices closed 3 7:00 p.mi City Council meeting ' 9 6:00 p.m. STMA Ice Arena Board meeting 10 7:00 p.m. Planning and Zoning Commission meeting 16 all. day, Martin Luther King, Jr. Day observed City offices closed 17 .7:00 p.m City Council meeting 23 6:00 P.M. Joint Powers Water Board meeting SU 1, M I Tu"I W I Th I F I Sa 1 }� OR � 4 5 6 7 8,10-1 11 1 12 1 13 1 14 15:. 18 1 19 1 20 1 21 22 ' 24 1 25 126 1 27 1 28 29 1 30 1 31 M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc 25 City of Albertville City Council Minutes November 7, 2011 Page 11 of 11 ADJOURN CMs Schommer/Sorensen motioned to adjourn the Monday, November 7, 2011 regular City Council meeting at 8:01 p.m. Motion carried unanimously. Bridget Miller, City Clerk (recording secretary) M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-07-2011 DRAFT bm.doc J►__ -. e_- >�bcrtvf 11e Mayor and Council Communication s"_V r_ uvrw. mq aw ur- November 14, 2011 SUBJECT: CONSENT - CITY CLERK — LIQUOR LICENSES TRANSFER RECOMMENDATION: It is respectfully requested that the Mayor and Council consider adopting the following: Motion accept the application and authorize the transfer of the 2011-2012 On -Sale Intoxicating Liquor License Sunday Liquor License, and Optional 2 A.M. Liquor License to 152 Club, Inc. for 152 Club contingent upon review and receipt of Background Check by the BCA and Wright County Sheriff's Department and the review and approval from the Minnesota State Alcohol and Gambling Department that will take effect on December 1, 2011, at which time the City Clerk will issue the licenses. BACKGROUND: Holm Holdings, Inc. is the current Licensee Name that holds the On -Sale, Sunday, and Optional 2 A.M. Liquor Licenses for the establishment known as the 152 Club. The licensee is authorizing the transfer of the three (3) licenses to the 152 Club, Inc. The individual name that is listed on the license is Trisha Holm who is serving as the current manager of the establishment located at 5794 Main Avenue NE that includes the outdoor area of the volleyball court and patio area. The establishment does have an Off -sale Liquor License, which it is unclear if the new owner wants to continue that portion of the license. KEY ISSUES: • Approve the Liquor License Applications as submitted to the City Clerk provided the establishments will abide by the rules and restrictions set by the City, County, and State. • Approval from the State of Minnesota Alcohol Control Division • City Clerk will inform the Wright County Human Services Department upon issuance of the License to include the establishment in an Alcohol Sales Training. FINANCIAL CONSIDERATIONS: The City collects a Liquor License fee that varies depending upon the type of license applied for (i.e.: On -Sale Intoxicating $3,300; Sunday $150; Off -Sale Intoxicating $150; $100 On -Sale 3.2% Malt Beverage). Denial of a license will affect the financial revenue for fees collected from the applicant for liquor licensing. When liquor licenses are transferred the fee is pro -rated for the new applicant and the current holder would be refunded. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review, approve or deny; then direct staff to take action regarding any or all liquor license applications received by the City of Albertville. Submitted through: Larry R. Kruse, City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: none M:\Public Data\Requests for Council Actions (RCA)\2011\I 1 21 2011 Consent Clerk Transfer 152 Club Liq Lic RCA.doc Agenda Item No. E Meeting Date November 21, 2011 27 .A\Ibertvijle Mayor and Council Communication Sm"T��.ftatVur- November 17, 2011 SUBJECT: CONSENT — ENGINEERING — LABEAUX LA BEAUX STATION LETTER OF CREDIT REDUCTION NO.4 RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to: approve the recommendation to reduce the LaBeaux Station Letter of Credit No. 636 to no less than $1,500 with the following condition: Development is current with all fees and obligations owed to the City. BACKGROUND: Jon Dolphin, president of 21st Century Bank and current Developer/Owner of the LaBeaux Station properties, has requested a reduction to the Letter of Credit (LOC) held by the City. The LOC is currently in the amount of $3,000 and is held as warranty security for the sidewalk along 57th Street NE per the amendments to development agreement. The project has surpassed the 1-year anniversary of the warranty period and staff is not aware of any deficiencies or needed repairs. Assuming the Developer is current with all fees owed to the City, it is recommended that the LOC be reduced from $3,000 to no less than $1,500. The reduced balance is consistent with the amendments to the development contract and is believed to be sufficient warranty security. KEY ISSUES: Existing LOC is reduced from $3,000 to $1,500. Reduction is consistent with development contracts. No further reductions will be recommended prior to October of 2012. POLICY CONSIDERATIONS: It is City policy to have all letter of credit reductions approved by the City Council FINANCIAL CONSIDERATIONS: There are no financial implications for this request LEGAL CONSIDERATIONS: The City has the legal authority under the Development Agreement to reduce the letter of credit upon completion of the required improvements or deny requests for reduction if the required improvements are found unacceptable. Submitted Through: Larry R. Kruse, City Administrator Department/Responsible Person: City Engineer/Adam Nafstad Attachments: None M:\Public Data\Requests for Council Actions (RCA)\201 1\1 1212011 Consent LOC Reduct 4 LaBeaux Station RCA.doc Agenda Item No. 6. F. Meeting Date November 21, 2011 W. lb£rtVlll£ Mayor and Council Communication SmcZ Town U&M. 819 Oty UFO. v November 17, 2011 SUBJECT: CONSENT — ENGINEERING - TOWNE LAKES 6TH ADDITION -STREET AND UTILITY ACCEPTANCE AND LETTER OF CREDIT REDUCTION NO.1 RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approval of the following motion: Motion to accept the municipal street and utility improvements of the Towne Lakes 6ch Addition and commence the 2-year warranty period; and to reduce Letter of Credit No. 20703950 to no less than $116,525 conditioned upon any outstanding balances owed to the City being paid in full. BACKGROUND: Jeff Kilber, of Kilber Section 36, LLC and current Developer of the Towne Lakes 61h Addition, has requested a reduction to the letter of credit held for the Towne Lakes 61h Addition. Through an amendment to the original development contracts, this Letter of Credit was established as surety for remaining municipal improvements and landscaping requirements of the development and is currently in the amount of $171,733.50. Based on work completed this past summer, including street paving and miscellaneous utility work, and assuming the Developer is current with all fees owed to the City, the following is recommended: 1. City acceptance of the municipal street and utility improvements and commencement of the two (2) year warranty period for the streets and utilities. 2. City approval of reduction to Letter of Credit No. 20703950 from $171,733.50 to no less than $116,525. The above recommendations are consistent with the amended development agreement and the reduced letter of credit amount is believed to be sufficient performance and warranty security. No further reductions will be recommended until additional site work is completed. KEY ISSUES: • Upon Acceptance, 2-year warranty period will begin. • Existing LOC is reduced from $171,733.50 to $116,525 • Recommendation is consistent with development contract. POLICY CONSIDERATIONS: It is City policy to have all letter of credit reductions approved by the City Council FINANCIAL CONSIDERATIONS: There are no financial implications for this request M:\Public Data\Requests for Council Actions (RCA)\201 1\1 1212011 Consent TL 6th (Kilber LOC Reduct 1) RCA.doc Agenda Item No. V.T. Meeting Date November 21, 2011 on Mayor and Council Communication — November 17, 2011 Engineering — Towne Lakes 61h Addition Page 2 of 2 LEGAL CONSIDERATIONS: The City has the legal authority under the Development Agreement to reduce the letter of credit upon completion of the required improvements or deny requests for reduction if the required improvements are found unacceptable. Submitted Through: Larry R. Kruse, City Administrator Department/Responsible Person: City Engineer/Adam Nafstad Attachments: None M:\Public Data\Requests for Council Actions (RCA)\201 1\1 1212011 Consent TL 6th (Kilber LOC Reduct 1) RCA.doc Agenda Item No. 6.w • Meeting Date November 21, 2011 NbertAlle s..A r.w. Mw- fro aw W.. Mayor and Council Communication November 14, 2011 SUBJECT: PUBLIC HEARING — PLANNING DEPARTMENT — AMENDMENT TO THE PRAIRIE RUN PLANNED UNIT DEVELOPMENT (PUD) PERTAINING TO BUILDING SETBACKS FOR LOTS 1 THROUGH 13, BLOCK 2, PRAIRIE RUN SUBDIVISION IN ALBERTVILLE, MINNESOTA RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: Motion to adopt Ordinance No. 2011-011 entitled an Ordinance Amending the Prairie Run Planned Unit Development Zoning District Related to Setbacks Imposed Upon Certain Lots (1 through 13, Block 2, Prairie Run Subdivision) establishing building setbacks for these lots. BACKGROUND: Lots 1-13, Block 2 of Prairie Run subdivision were approved in 2004 as a planned unit development (PUD). These lots were designed for a specific, unique housing style (garages in the rear yard). Through the original PUD, the City approved the smaller lot sizes, lot widths, and front yard setback flexibility.- Additionally, Block 2 is served by a 30 foot private cul-de-sac. Only three homes were sold and constructed before the housing market downturn. The City acquired Lots 3-6 and 8-13, Block 2 of Prairie Run in a negotiated arrangement with the mortgage holder. In review of the Prairie Run PUD, it became evident that the original housing design limits the potential market for sales. To provide a broader market appeal, City staff has undertaken a study to define buildable housing pads for each of the lots that may accommodate a variety of house styles (see October 5, 2011 planning memorandum). KEY ISSUES: The following physical constraints define setback and housing performance standards: 1. The final plat established the lot sizes and widths. 2. Future neighborhood design must be integrated with the existing three established homes. 3. Wetlands and floodplains along the north and west edges of Block 2 will dictate house styles, first floor elevations, and setbacks from the wetland boundary. 4. The original PUD approved a 17 foot setback from the private street, with all garages located at the rear of the property. To allow for more variety of housing and flexibility in the design of individual lots, our study assumes individual driveways for each lot. M:\Public Data\Requests for Council Actions (RCA)\201 1\1 1212011 Public Hearing Prairie Run RCA.doc Agenda Item No. ! .A * Meeting Date November 21, 2011 32 Mayor and Council Communication — November 14, 2011 Public Hearing — Planning — Prairie Run Amendment Page 2 of 2 5. The Prairie Run Homeowners Association covenants and restrictions include Section 8, Architectural Control (see attached). This gives the HOA some architectural review of new homes coming into the neighborhood. While the HOA and the City want to be flexible in the marketing and development of these single family lots, the following design elements may be included as architectural guidelines at the time of lot sales: a. Minimum garage size of 22 feet by 22 feet (484 square feet). These lots will accommodate slab on -grade homes and the minimum garage size is intended to help facilitate parking and storage needs. b. Twenty-five (25) percent of the front fagade include brick or stone. These minimum standards are offered for City Council consideration as guidelines rather than ordinance standards to provide flexibility in their application. They may be included as a condition of lot sales. POLICY/PRACTICES CONSIDERATIONS: In accordance with State Law, public notice was published and a public hearing held by the Planning and Zoning Commission and the City Council. They recommended the City Council approve this PUD amendment outlined in Ordinance No. 2011-011. FINANCIAL CONSIDERATIONS: The new setbacks establish workable building envelopes that will provide for a variety of single family home styles that should make the lots more easily marketable. LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and City Council has the authority to approve or deny the development application. SUBMITTED THROUGH: Larry R. Kruse, City Administrator Department/Responsible Person: Planning/Alan Brixius, City Planner Attachments: Planning Memorandum dated October 5, 2011 Ordinance No. 2011-011 Section 8 - Declaration of Covenants for Prairie Run Cottage Homes, 2010 M:\Public Data\Requests for Council Actions (RCA)\201 1\1 1212011 Public Hearing Prairie Run RCA.doc Agenda Item No./.A. Meeting Date November 21, 2011 33 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@naeplanning.com MEMORANDUM TO: Larry Kruse FROM: Alan Brixius DATE: October 5, 2011 RE: Albertville — Prairie Run Single Family Lots FILE NO: 163.05 — 11.05 BACKGROUND Lots 1-13, Block 2 of Prairie Run subdivision were approved in 2004 as a planned unit development (PUD). These lots were designed for a specific, unique housing style (garages in the rear yard). Through the PUD, the City approved the smaller lot sizes, lot widths, and front yard setback flexibility. Additionally, Block 2 is served by a 30 foot private cul-de-sac. Only three homes were sold and constructed before the housing market downturn. The City acquired Lots 3-6 and 8-13, Block 2 of Prairie Run in a negotiated arrangement with the mortgage holder. In review of the Prairie Run PUD, it became evident that the original housing design limits the potential market for sales. To provide a broader market appeal, City staff has undertaken a study to define buildable housing pads for each of the lots that may accommodate a variety of house styles. ISSUES The following physical constraints define setback and housing performance standards (see Exhibit A): The final plat established the lot sizes and widths. 2. Future neighborhood design must be integrated with the existing three established homes. '1 34 3. Wetlands and floodplains along the north and west edges of Block 2 will dictate house styles, first floor elevations, and setbacks from the wetland boundary. 4. The original PUD approved a 17 foot setback from the private street, with all garages located at the rear of the property. To allow for more variety of housing and flexibility in the design of individual lots, our study assumes individual driveways for each lot. PRAIRIE RUN ALTERNATIVE DESIGN The attached Prairie Run design alternative illustrates proposed building pads that offer greater flexibility in house design and site access. The conceptual house footprint is 30 feet by 50 feet (1,500 square feet) and the garage is 22 feet by 20 feet (440 square feet). The following setbacks are proposed: Front Yard Setback. Twenty feet for the principal structure. This is slightly larger than the 17 foot setback of the original PUD. It will not negatively impact the existing homes. The 20 foot setback will provide for snow storage and traffic sight lines for property owners backing into the street. 2. Garage Front Yard Setback. Similar to standards in the Towne Lakes subdivision, we would recommend a minimum 25 foot setback from garage door to the front lot line. This greater setback for garages reduces the visual impact of the garage on the streetscape, provides outdoor parking spaces away from the street, and provides for snow storage. 3. Side Yard Setback. The original PUD was approved with 10 foot side yard setbacks. This is acceptable. The lots are generally 75 feet wide, resulting in a 55 foot building pad. If the City wanted to provide additional building area, the Planning and Zoning Commission/Council may consider a 10/5 standard. This would be 10 feet side yard setbacks for the principal building and a 5 foot side yard setback for an attached garage. 4. Rear Yard Setback. Lots 3-6, Block 2 back up to County Road 18. The original plat provided a landscaped buffer yard to screen these homes. Consistent with this plat approval, we recommend maintaining a 50 foot rear yard setback from County Road 18. Lots 8-13, Block 2 have lot depths that extend into adjacent wetlands and drainage ditches. The plat was approved without a designated wetland buffer. As such, we are proposing a minimum structure setback from the wetland boundary. The alternative design proposes a 10 foot structure setback from the wetland boundary. We would also recommend that within the 10 foot wetland setback, vegetation be planted that provides a 10 foot filter strip beyond the wetland boundary. 7 35 5. Building Elevations. Section 1000.9 of the Albertville Zoning Ordinance establishes the City's minimum structure elevation as follows: "I, For structure adjacent to ponds, wetlands, ditches, and other water bodies: all low opening elevations shall be at least two feet (2) above the 100-year flood level (HWL); all low floor elevations shall be at least one foot (1) above the normal water level (NWL); all low openings shall be at least two feet (2) above the emergency overflow (EOF)." All houses built within this subdivision must meet these structure elevation standards. Due to the wetlands and ditch abutting Lots 8-13, Block 2, these lots may not be eligible for basements. CONCLUSION The Prairie Run design alternative illustrates a more traditional neighborhood design that provides flexibility in housing styles and individual lot design. Due to the lot sizes, all structures must meet the following setbacks: Front Yard: Principal Structure 20 feet Front Setback to Garage 25 feet Side Yard: Interior Lot Line 10 feet Corner Lot 20 feet Rear Yard: Setback From C.R. 18 50 feet Setback from Wetland Boundary 10 feet The City will need to amend the Prairie Run PUD to establish these new setbacks and accommodate alternative housing styles. This process will require a public hearing and Council action. We would also recommend negotiating a sale of Lot 13, Block 2 with Majestic Builders. They should examine the lot with the aforementioned new standards to determine if it meets their needs. This first home may spark interest in the balance of the properties. c: Bridget Miller Adam Nafstad Mike Couri Jon Sutherland 36 1"=501, 0 10 DEPICTED HOME SIZE -1,750 SF (SLAB ON GRADE) PRAIRIE RUN DESIGN ALTERNATIVE EXHIBIT B CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2011- AN ORDINANCE AMENDING THE PRAIRIE RUN PLANNED UNIT DEVELOPMENT ZONING DISTRICT RELATED TO SETBACKS IMPOSED UPON CERTAIN LOTS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. The Prairie Run Planned Unit Development Zoning District shall be amended related to property legally described as: Lots 1 through 13, Block 2, Prairie Run, Wright County, Minnesota. SECTION 2. The property legally described in Section 1 shall be subject to the following conditions: Lots shall be subject to the following setback requirements: Front Yard: Principal Structure 20 feet Front Setback to Garage 25 feet Side Yard: Interior Lot Line 5 feet on Garage Side 10 feet on Living Space Side Rear Yard: From County Road 18 50 feet From Wetland Boundary 10 feet 2. All homes constructed upon the lots shall meet the City's minimum structure elevation requirements as provided in Section 1000.9 of the Albertville Zoning Ordinance. Uses shall be limited to permitted and accessory uses allowed in the R-1, Residential Single family District. SECTION 3. This amendment shall be in full force and effective immediately following its passage and publication. Approved by the Albertville City Council this 2Is' day of November 2011. Mark Meehan, Mayor Bridget Miller, City Clerk 39 Declaration of Covenants, Conditions, Restrictions, Reservations and Easements for Prairie Run _Cottage Homes July 9, 2010 SECTION 8 ARCHITECTURAL CONTROL M . Restrictions on Alterations. The following restrictions and requirements shall apply to alterations on the Property: a. Except as expressly providedin this Section S, and except for alterations made by Declarant in consideration of its initial sale of a Lot, no structure, building, addition, deck, patio, fence, wall, enclosure, window, exterior door, sign, display, decoration, color change, shrubbery, material topographical or landscaping change, nor any other exterior improvements to or alteration of any Dwelling or any other part of a Lot which is visible from the exterior of the Lot (collectively referred to as "alterations"), shall be commenced, erected or maintained in a Lot, unless and until the plans and specifications showing the nature, kind, shape, height, color, materials and locations of the alterations shall have been approved in writing by the Architectural Control Committee. As long as Declarant is the holder of an interest in any Lot, the Architectural Control Committee shall be appointed by Declarant. At such time as Declarant is no longer the holder of an interest in any Lot, the Architectural Control Committee shall consist of the members of the Board, or such other persons as the Board may appoint. b. The criteria for approval shall include and require, at a minimum, (i) substantial uniformity of color, size, location, type and design in relation to existing improvements and topography, (n) comparable or better quality of materials as used in existing improvements, (1) ease of maintenance and repair, (iv) adequate protection of the Property, the Association, Owners and Occupants from liability and liens arising out of the proposed alterations, and (v) compliance with governmental laws, codes and regulations. C. Approval of alterations which encroach upon another Lot or the Common Elements shall create an appurtenant easement for such encroachment in favor of the Lot with respect to which the alterations are approved; provided, that any easement for a deck or patio other than as originally constructed shall be approved by resolution of the Board and a file of such resolutions shall be maintained permanently as a part of the Association's records. d. Alterations described in Section 16 shall be governed by that Section. 92. Review Proce u�. The following procedures shall govern requests for alterations under this Section: Detailed plans, specifications and related information regarding any proposed alteration, in form and content acceptable to the Architectural Control Committee, shall be submitted to the Architectural Control Committee at least sixty (60) days prior to the projected commencement of construction. No alterations shall be commenced prior to approval. b. The Architectural Control Committee shall give the Owner written notice of approval or disapproval. If the Architectural Control Committee fails to approve or disapprove within sixty (60) days after receipt of said plans and specifications and all other information requested by the Architectural Control Committee, then approval will not be required, and this Section shall be deemed to have been fully complied with so long as the alterations are done in accordance with the plans, specifications and related information which were submitted. 41 G. If no request for approval is submitted, approval is denied, unless (i) the alterations are reasonably visible and (h) no written notice of the violation has been given to the Owner in whose Lot the alterations are made, by the Association or another owner, within six (6) months following the date of completion of the alterations. Notice may be direct written notice of the commencement of legal,action by the Association or an Owner. The Owner of the Lot in which the alterations are made shall have the burden of proof, by clear and convincing evidence, that the alterations were completed and reasonably visible for at least six (6) months following completion and that the notice was not given. 8.3. Remedies for Violations. The Association may undertake any measures, legal or administrative, to enforce compliance with this Section and shall be entitled to recover from the Owner causing or permitting the violation all attorneys' fees and costs of enforcement, whether or not a legal action is started. Such attorneys' fees and costs shall be a lien against the Owner's Lot and a personal obligation of the Owner. In addition, the Association shall have the right to enter the Owner's Dwelling or Lot and to restore any part of the Dwelling or Lot to its prior condition if any alterations were made in violation of this Section, and the cost of such restoration shall be a personal obligation of the Owner and a lien against the Owner's Lot. The Association shall further be entitled to recover any indirect or consequential expenses the Association incurs as a result of such violation, which expenses will be a personal obligation of the Owner and a lien against the Owner's Lot. 8.4 Hold Harmless. The Owner who causes an alteration to be made, regardless of whether the alteration is approved by the Architectural. Control Committee, shall be solely responsible for the construction standards and specifications relating to the alteration, and the construction work. The Owner, and restrictions imposed by any governmental authority having jurisdiction over the Property. The Owner shall hold the Association harmless and indemnify the Association, and its officers and directors, from and against .any expenses, claims, damages, losses, or other liabilities, including without limitation attorneys' fees and costs of litigation, arising out of (i) any alteration which violates any governmental laws, codes, ordinances or regulations, (ii) the adequacy of the specifications for construction of the alterations, and (iii) the construction of the alterations. 42 .+� bertvijl �lc Mayor and Council Communication S.-V T.— u.t.W 8t9 city uf. November 9, 2011 BRIEF DESCRIPTION Public Works and Parks Maintenance Department(s) BACKGROUND General Activity Report for Council Review PUBLIC WORKS — STREET MAINTENANCE DEPARTMENT ➢ The overlay project is completed and next year's project is being evaluated and planned. ➢ The Utilities Department lowered twenty seven (27) gate valves and two (2) man -hole castings in the streets, which the Public Works crew did the asphalt repairs. ➢ Most of the pot -hole patching has been completed for the year. We will do more as the problems arise. ➢ The sidewalk inspections for 2011 have been completed. Several trip hazards were ground down by city staff and several bad panels were replaced with the help of a contractor. ➢ Fall sweeping has been completed by a contractor. ➢ The snow plowing equipment is ready to go. PARKS MAINTENANCE DEPARTMENT ➢ The Dog Park is completed and it looks to be well used. Ten (10) large trees were purchased at the Midwest tree sale; three (3) were planted at Loins Park and seven (7) at Winter Park. ➢ The irrigated parks have been aerated and fertilized by city staff. ➢ Fall weed spraying has been completed by city staff. ➢ All of the cities irrigation has been repaired and winterized by city staff. ➢ The skate park equipment has been removed and the hockey rinks are set up. ➢ Parks assisted with winterization of the Prairie Run Irrigation system PUBLIC WORKS — PARKS MAINTENANCE EQUIPMENT The 1989 Chevy pickup and three (3) other pieces of equipment that were not being used were brought to the Wayne Pike Auction in Princeton. The sold prices are as follows: • 1989 Chevy pickup - $1500. • Land leveler Bobcat attachment - $875. • Bobcat angle broom - $1100. • Mott flail mower, not in working condition - $200 M:\Public Data\PW Maintenance\Public Works Reports\2011 PW Reports\I 109 2011 PW-Parks Report.doc Agenda Item NA. C. I . Meeting Date November 21, 2011 43