2011-12-05 CC PacketNbertville
swam TO.M UWna.ft atyuf. City of Albertville Council Agenda
DECEMBER 5, 2011
64
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. CALLED TO ORDER — ROLL CALL
2. PUBLIC HEARING ON THE CITY'S LEVY
This public hearing provides Albertville residents an opportunity to comment and ask
questions on the City's budget and related levy. Often time this hearing gets confused
with the Board of Equalization Hearing that is generally scheduled in the spring whereby
the City hosts a public hearing on property values. Any comments regarding property
values will be deferred to the Board of Equalization Hearing in the spring.
No Council action will be taken at this hearing. The budget will be considered during the
City Councils regular meeting.
3. PUBLIC COMMENT
4. ADJOURNMENT
NIbertviSnwl
Toum �NoCtWv14. City of Albertville Council Agenda
December 5, 2011
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE — ROLL CALL
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
4. CITIZENS OPEN FORUM — (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Acknowledge draft minutes of the various Commissions, Committees, and Boards
1). October 24, 2011 Parks and Recreation Committee (pg. 1)
B. Approve the November 21, 2011 regular City Council minutes as presented (pgs. 14)
C. Authorize the Monday, December 5, 2011 payment of the claims that includes
electronic payments 309 EFT — 318 EFT and check numbers 30477 to 30523 (pgs. 15-
22)
D. Approve Resolution No. 2011-038 entitled a Resolution Establishing the 2012 City
Observed Holidays (pgs.23-24)
E. Acknowledge the City Attorney's Report No. 33 (pgs. 25-26)
City of Albertville Council Agenda
December 5, 2011 Page 2 of 3
7. DEPARTMENT BUSINESS
A. City Council
1). Set a date for a workshop for City staff and Consultant annual reviews
B. Fire Department
C. Public Works Department
D. Utilities Department (WWTP)
E. Building Department
F. Finance Department
1). Approve Resolution No. 2011-036 entitled a Resolution Adopting the 2011 Tax
Levy Collectible in 2012 and Resolution No. 2011-037 entitled a Resolution
Adopting the 2012 Final Budget (pgs. 27-31)
G. City Clerk
H. Planning and Zoning
I. Engineering
J. Legal
K. Administration
8. ANNOUNCEMENTS and or UPCOMING MEETINGS
Joint Powers Water Board notice of time change of 2012 and future meetings (insert)
December 2011
12 6:00 p.m. STMA Ice Arena Board meeting
13 7:00 p.m. Planning and Zoning Commission meeting (cancelled)
19 7:00 p.m. City Council meeting
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Meeting Date: December 5, 2011
City of Albertville Council Agenda
December 5, 2011
26 all day Christmas Day observed — City offices closed
27 6:30 p.m. Joint Powers Water Board meeting
Page 3 of 3
JANUARY 2012
2 all day New Year's Day observed — City offices closed
3 7:00 p.m. City Council meeting
9 6:00 p.m. STMA Ice Arena Board meeting
10 7:00 p.m. Planning and Zoning Commission meeting
16 all day Martin Luther King, Jr. Day observed — City, offices closed
17 7:00 p.m. City Council meeting
23 6:30 p.m. Joint Powers Water Board meeting
23 6:30 p.m. Parks and Recreation Committee meeting
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9. ADJOURN THE REGULAR CITY COUNCIL MEETING TO GO INTO A
WORKSHOP FOR THE PURPOSE OF DISCUSSION OF THE NAC VISIONING
STUDY AND DISCUSS 2012 GOAL SETTING PROCESS (pgs. 33-42)
10. ADJOURNMENT
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Meeting Date: December 5, 2011
A,Ihertvillc
IN . Ci
Albertville Parks Committee meeting minutes Small Town Uvin s 9 t' We.
10-24-11
Lions Park building
- LeRoy Berning presented plans for a small storage structure and deck to be built adjacent to
the upper shelter at Lions Park. Board was in favor of the project and suggests moving forward
with it. Estimated cost is $1,500.
Winter Park dog park
- Tim says that indications are that it's well used and enjoyed by people and pets. There was
discussion about whether the park will be "closed" for the winter. Tim was going to look into
options about how to close it so it won't need to be maintained.
Trees planted at Winter and Lions Park
- There was discussion about planting trees at Winter and Lions parks
Trail System
- Committee discussed strategies to repair/replace trails, sidewalks and paths. Concerns include
cost, material (concrete vs. asphalt) and which trails to service first. There will be further
discussion at the next meeting.
Other
- Lions Park warming house shingles were damaged this summer. The roof is scheduled to be
replaced.
Next meeting scheduled for January 23, 2012, 6:30 p.m.
Minutes prepared by Andy Swanson, aswanson@embargmail.com; 763-370-2428
A,lbertvijle Mayor and Council Communication
November 28, 2011
SUBJECT: CONSENT (CITY CLERK) - CITY COUNCIL MINUTES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO approve the Monday, November 21, 2011 regular City Council minutes;
presented, which a final copy will be printed and signed; the signed copy will be scanned; the
electronic scanned version will be kept on file in the office of the City Clerk and serve as the
official record.
BACKGROUND: City staff attends the regularly scheduled City Council meetings and various
other workshops to record and document any action that takes place or motions that are made
during such meetings. The minutes are presented for Council to review and amend the content
as they see necessary. Staff will amend the presented minutes to incorporate the corrections
made by the Council.
KEY ISSUES:
• Council members and staff have the opportunity to make necessary corrections to the
documented minutes.
• Approve the minutes as prepared by City staff with no amendments.
• Minutes are permanent records of the City's documents.
LEGAL ISSUES: In accordance with Council and Auditing practices, the Mayor, Council, and
staff members have the ability to amend minutes, which requires a consensus of the City
Council.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: November 21, 2011 regular minutes
M:\i'ublic Data\Requests for Council Actions (RCA)\2011\12 05 2011 Consent City Clerk minutes RCA.doc
Agenda Item No. 6. 6n
Meeting Date December 5, 2011
A,lbertville
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ALBERTVILLE CITY COUNCIL
November 21, 2011
MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER — PLEDGE OF ALLEGIANCE
7:00 PM
Mayor Meehan called the November 21, 2011 meeting to order at 7:01 p.m. All members
present recited the Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Mark Meehan, Council members John Vetsch, Larry Sorensen, and Dan
Wagner
STAFF MEMBERS PRESENT: City Planner Alan Brixius, City Attorney Michael Couri,
Public Works -Parks Maintenance Dept. Supervisor Tim Guimont, City Administrator Larry
Kruse, Finance Director Tina Lannes, City Clerk Bridget Miller, and City Engineer Adam
Nafstad
ABSENT: Council member Jillian Schommer
RECOGNITION -PRESENTATION -INTRODUCTIONS
Mayor Meehan recognized that Rhonda Baack with the I-94 West Chamber of Commerce was
present to introduce herself and give an update on the Chamber's progress.
Rhonda Baack thanked the Council for allowing her to introduce herself and give a general
update on the I-94 West Chamber of Commerce. In February 2008, the Chamber formed a
Coalition looking for support from the cities that are located along the I-94 corridor. There has
been Council/City support from Rogers, St. Michael, Otsego, and Albertville to help with
improvements to I-94. Included with the cities, the I-94 West Chamber of Commerce has
received support from Wright County and Hennepin County; along with Congressperson
Bachmann and Congressperson Paulsen.
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City of Albertville Council Minutes
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In April 2009, the group of individuals on the Coalition Team flew out to Washington DC where
an application was submitted to get congress's attention that the I-94 westbound auxiliary lane
from Rogers to just beyond Monticello is a high priority project. With the support from
Bachmann and Paulsen the application was put on the list for Transportation Bill. Senators
Klobuchar and Franken have heard of the situation and add their support to resolving the traffic
conditions.
Baack noted that Albertville's Resolution No. 2008-044 entitled I-94 West Chamber of
Commerce a Resolution Supporting I-94 Corridor Expansion Funding. The City of Albertville
approved the resolution in late 2008, which the I-94 West Chamber would like to renew the
resolution obtaining continued funding and financial support from Albertville to continue the
process of expanding the I-94 corridor. Baack reported that the amount increased over the
course of years with the calculation of $0.50 per capita.
Mayor Meehan looked to the City Administrator for confirmation, which Kruse reiterated that in
2008 the Albertville City Council approved funding the I-94 expansion at the amount Baack
reported this evening. The total for 2011 would be approximately $3,000 and would continue to
grow as the per capita increases.
CMs Wagner/Sorensen motioned to approve Resolution No. 2011-035 entitled an Agreement
between the City of Albertville and the I-94 West Chamber of Commerce Coalition Supporting
I-94 Corridor Expansion Funding of $0.50 Per Capita. Motion carried unanimously.
CITIZEN FORUM
Meehan noted there were no comments.
AMENDMENTS TO THE AGENDA
Meehan asked if there were am,endments'to the agenda, which were as follows:
City Attorney Couri added an item under Legal: 7.J.2. Update on the Land Acquisition from
AT&T. City Administrator Kruse added an item under Administration: 7.K.1. Administrator's
Oral Update. Hearing no more amendments, a motion was made to approve the amended
agenda.
CMs Vetsch/Wagner motioned to approve the Monday, November 21, 201 t agenda as amended
adding 7.J.2. Update on the Land Acquisition from AT&T and 7.K. L Administrator's Oral
Update. Motion carried unanimously.
CONSENT AGENDA
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Meeting Date: December 5, 2011
City of Albertville Council Minutes
November 21, 2011 Page 3 of 11
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Acknowledge draft minutes of the various Commissions, Committees, and Boards
1). November 2011 STMA Hockey Board minutes
B. Approve Resolution No. 2011-034 entitled a Resolution Clarifying the Redemption
Provisions for $1,825,000 General Obligation Capital Improvement Plan Refunding Bonds,
Series 2011 C
C. Authorize the Monday, November 21, 2011 payment of the claims that includes electronic
payments 258 EFT — 264 EFT and check numbers 30361 to 30419
D. Approve the November 7, 2011 regular City Council minutes as presented
E. Accept the application and authorize the transfer of the 2011-2012 On -Sale Intoxicating
Liquor License, Sunday Liquor License, and Optional 2 A.M. Liquor License to 152 Club,
Inc. for 152 Club contingent upon review and receipt of Background Check by the BCA and
Wright County Sheriff's Department and the review and approval from the Minnesota State
Alcohol and Gambling Department that will take effect December 1, 2011
F. Approve the recommendation to reduce the LaBeaux Station Letter of Credit No. 636 to no
less than $1,500 with the following condition: Development is current with all fees and
obligations owed to the City
G. Accept the municipal street and utility improvements of the Towne Lakes 6th Addition and
commence the 2-year warranty period; and to reduce Letter of Credit No. 20703950 to no
less than $116,525 conditioned upon any outstanding balances owed to the City being paid in
full
Mayor Meehan asked if the Council wanted to pull any items off the Consent Agenda for further
discussion.
Council member Sorensen pulled item 6.E. Accept the application and authorize the transfer of
the 2011-2012 On -Sale Intoxicating Liquor License, Sunday Liquor License, and Optional 2
A.M. Liquor License to 152 Club, Inc'. for 152 Club contingent upon review and receipt of
Background Check by the BCA and Wright County Sheriff s Department and the review and
approval from the Minnesota State Alcohol and Gambling Department that will take effect
December 1, 2011.
Meehan acknowledged the one (1) item pulled asking if there were any others, if not, Meehan
asked for a motion to approve the remaining items that included 6.A. thru 6.1); and 6.F thru 6.G.
CMs Sorensen/Wagner motioned to approve the Monday, November 21, 2011 Consent Agenda
that included; 6.A.1. Acknowledge draft minutes of the various Commissions, Committees, and
Boards, November 2011 STMA Hockey Board minutes; 6.13. Approve Resolution No. 201.1-034
entitled a Resolution Clarifying the Redemption Provisions for $1,825,000 General Obligation
Capital Improvement Plan Refunding Bonds, Series 2011C; 6.C. Authorize the Monday,
November 21, 2011 payment of the claims that includes electronic payments 258 EFT — 264
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City of Albertville Council Minutes
November 21, 2011 Page 4 of 11
EFT and check numbers 30361 to 30419; 6.D. Approve the November 7, 2011 regular City
Council minutes as presented; and, 6.F. Approve the recommendation to reduce the LaBeaux
Station Letter of Credit No. 636 to no less than $1,500 with the following condition:
Development is current with all fees and obligations owed to the City; 6.G. Accept the
municipal street and utility improvements of the Towne Lakes 6th Addition and commence the 2-
year warranty period; and to reduce Letter of Credit No. 20703950 to no less than $116,525
conditioned upon any outstanding balances owed to the City being paid in full. Motion carried
unanimously.
ACCEPT THE APPLICATION AND AUTHORIZE THE TRANSFER OF THE 2011-2012 ON -SALE
INTOXICATING LIQUOR LICENSE, SUNDAY LIQUOR LICENSE, AND OPTIONAL 2 A.M. LIQUOR
LICENSE TO 152 CLUB, INC. FOR 152 CLUB CONTINGENT UPON REVIEW AND RECEIPT OF
BACKGROUND CHECK BY THE BCA AND WRIGHT COUNTY SHERIFF'S DEPARTMENT AND THE
REVIEW AND APPROVAL FROM THE MINNESOTA STATE ALCOHOL AND GAMBLING; DEPARTMENT
THAT WILL TAKE EFFECT DECEMBER 1, 2011
Council member Sorensen noted the City Clerk was not sure if the applicant intended to transfer
or retain the Off -sale Intoxicating Liquor License. City Clerk Miller informed Sorensen that the
applicant was present in the office.
Ms. Trisha Holm stated yes, her intentions were to transfer all liquor licenses that are currently
held by Holm Holdings, Inc. Ms. Holm reiterated that would include the Off -sale Intoxicating
Liquor License.
City Clerk Miller reported she would note that on the application when sent to the State of Mn
Alcohol and Gambling Division.
CMs SorensenNetsch motioned to approve item 6.E. Accept the application and authorize the
transfer of the 2011-2012 On -Sale Intoxicating Liquor License, Sunday Liquor License, and
Optional 2 A.M. Liquor License that will also include the Off -sale Intoxicating Liquor License to
152 Club, Inc. for 152 Club contingent upon review and receipt of Background Check by the
BCA and Wright County Sheriff's Department; and, the review and approval from the Minnesota
State Alcohol and Gambling Department that will take effect December 1, 2011. Motion carried
unanimously.
I' i : Via: �I_\ �i1►�h
APPROVE ORDINANCE No. 2011-011. ENTITLED AN ORDINANCE AMENDING THE PRAIRIE RUN
PLANNED UNIT DEVELOPMENT ZONING DISTRICT RELATED TO SETBACKS IMPOSED UPON
CERTAIN LOTS (1 THROUGH 13, BLOCK 2, PRAIRIE RUN SUBDIVISION) ESTABLISHING BUILDING
SETBACKS FOR THESE LOTS
Mayor Meehan opened the public hearing at 7:16 p.m.
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City of Albertville Council Minutes
November 21, 2011 Page 5 of 11
City Planner Brixius went over the background acknowledging the Prairie Run Addition was
presented and approved by the Albertville Planning and Zoning Commission and the City
Council in 2004. Lots 1-13, Block 2 were designed for a specific, unique housing style with
garages being located near the rear -side yard.
As of today, only three (3) of the lots were sold and homes were constructed on the property.
The developer experienced financial difficulty when the market took a downturn. As a result of
the litigation, the City acquired lots 3-6 and 8-13, Block 2 in a negotiatedarrangement.
Staff reviewed the Prairie Run Addition Planned Unit Development where it was evident that the
original housing design limits the current potential of marketing the lots for sale. Staff has re-
evaluated the buildable housing pads for each of the lots to accommodate a variety of house
styles. Brixius explained there are a few lots that may require slab on grade homes to meet the
high water level elevations that were set due to recent storms within the Albertville city limits.
The design of the lots must be integrated with the three (3) existing homes.
Brixius brought up instead of a seventeen foot (17') front yard setback to a twenty foot (20')
front yard setback, with the garage set at a twenty-five foot (25') setback to allow for additional
parking on the driveway.
Brixius reviewed the five (5) key points that were presented and approved by the Planning and
Zoning Commission. The list of alternative designs follows:
1. Front Yard Setback. Twenty feet (20') from the principal structure. This is slightly
larger than the original setback of seventeen feet (17'). Reducing the front yard setback
by three feet (3') will not have a negative impact on the existing homes. Increasing the
setback will provide space for snow storage and traffic sight lines.
2. Garage Front Yard Setback. Similar to standards in the Towne Lakes subdivision, the
City would recommend a minimum twenty-five foot (25') setback from garage door to
the front lot line. Moving the garage back an additional five feet (5') reduces the visual
impact of the outdoor parking on the driveway, snow storage, and visibility for motorists.
3. Side Yard Setback. The original Planned Unit Development (PUD) that was approved
had a ten foot (10') side yard setback. The platted side yard setback is acceptable;
however, the City wanted to provide additional building space. It is the Planning and
Zoning Commission along with the City Council's decision to consider a ten foot/five
foot (10'15') standard. Between principal building (or living space) the side yard would
be ten foot (10'). It if is garage to garage the side yard would be a five foot (5') setback.
4. Rear Yard Setback. Lots 3-6, Block 2, back up to CSAH 18 (Jason Avenue NE).
According to the original plat it provided a landscaped buffer yard to screen these homes.
To remain consistent with the plat approval, staff is recommending maintaining a fifty
foot (50') rear yard setback from CSAH 18 (Jason Avenue NE).
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City of Albertville Council Minutes
November 21, 2011 Page 6 of 11
Lots 8-13, Block, have lot depths that extend into adjacent wetlands and drainage ditches.
These lots were originally approved without a designated wetland buffer(s). Staff is
proposing a minimum structure setback from the wetland boundary. An alternative
would be to design a ten foot (10') structure setback from the wetland boundary. In
addition to the ten foot (10') wetland setback, within the space vegetation is to be planted
that would provide a ten foot (10') filter strip beyond the wetland boundary.
Building Elevations. Within the 2005 Albertville Municipal City Code Appendix A
(Zoning Ordinance) Section 1000.9 establishes the City's minimum structure elevations:
" 1. For structure adjacent to ponds, wetlands, ditches, and other water
bodies: all low opening elevations shall be at least two feet (2 ) above the
I00 year flood level known as High Water Level (HWL); all low floor
elevations shall be at least one foot (I ) above Normal Water Level-(NWL);
all low openings shall be at least two feet (2 ) above the Emergency
Overflow (EOF). "
Council member Vetsch inquired if the style townhome found in the Cedar Creek South Seventh
Addition would fit on these lots. Brixius confirmed the detached townhome if it was the specific
square -feet could possibly be placed on some of the lots.
Lone Brunet of 5230 Kali Court NE wanted to know if there will be homes built on grade. Ms.
Brunet reminded the Council and staff that there are a few homes already existing in the
development. Brixius confirmed there will be a number of lots that will be ear -marked for slab
on grade homes. Staff has taken into account the prior storms that came through Albertville
where a number of homes had water in the basement or lowest levels of the dwelling.
Mayor Meehan closed the public hearing at 7:28 p.m.
CMs Vetsch/Sorensen motioned to approve Ordinance No. 2011-011 entitled an Ordinance
Amending the Prairie Run Planned Unit Development Zoning District Related to Setbacks
Imposed Upon Certain Lots (1 through 13, Block 2, Prairie Run Subdivision) establishing
building setbacks for these lots. Motion carried unanimously.
DEPARTMENT BUSINESS
CITY COUNCIL
No comments
FIRE DEPARTMENT
No comments
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City of Albertville Council Minutes
November 21, 2011 Page 7 of 11
PUBLIC WORKS -PARKS DEPARTMENT
Accept the Public Works and Parks Maintenance Supervisor's Report
Public Works and Parks Maintenance Supervisor Guimont reported on how the snow removal
routes are delegated to the employees. Guimont identified staff takes care of plowing the main
high -traffic roads with less priority roads being cleared in a reasonable time after that.
Guimont went over the areas that are high importance for removing snow or maintaining
sidewalks and trails that in conjunction with school walk routes. The sidewalks/trails have been
manageable for clearing so the young students have a safe place to walk to get to school.
Mayor Meehan thanked Guimont for sharing the snow removal routes with the City Council.
Meehan wanted to make sure that there was a sufficient number of employees to perform the task
at a cost-effective way.
Utilities DEPARTMENT
No comments
BUILDING DEPARTMENT
No comments
i+INANCE DEPARTMENT
No comments
CITY CLERK'
No comments
PLANNING
No comments
ENGINEERING
No comments
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City of Albertville Council Minutes
November 21, 2011 Page 8 of 11
LEGAL
This item will be continued to the next regular City Council meeting Approve the Karston Cove
3.d Addition - Conditional Second Amendment to the Conditional Use Permit/Planned Unit
Development (CUP/PUD) Development Agreement
City Attorney Couri informed the Council the Developer asked to bring this to the December
meetings when they are prepared and have had time to review the Karston Cove 3rd Addition
Homeowner's Association proposal letter.
Update on the Land Acquisition from AT&T
City Attorney Couri reported on the Land Acquisition from AT&T for the right-of-way easement
the City needs to proceed with the I-94 Westbound Collector Distributor improvement. Couri
noted that AT&T will convey the property in an `as is' status. Should the property require soil
borings, the City will be responsible for contracting and paying the expense for the research of
the soil boring. As an outcome of the soil borings, if there are any corrections needed to meet
the requirements to construct the roadway the City will, again, be responsible for the expense to
make the corrections.
Council acknowledged the AT&T concern regarding unknown expenses and gave staff the
permission to proceed with the right-of-way easement to keep the I-94 Westbound Collector
Distributor improvements moving forward.
ADMINISTRATION
Accept the City Administrator's Oral Update
City Administrator Kruse reported ARY advertised for bids to repair the roof on the STMA Ice
Arena. The bid opening was held on Thursday, November 17. Three bids were submitted with
the lowest bid coming in at approximately $124,000. Staff will prepare a request for board
approval at the December 2011 meeting.
The City Administrator then presented a cost analysis of hiring a full-time City Engineer. Kruse
demonstrated that the City of Albertville spent $338,000 in 2009; $299,000 in 2010; and
$165,000 as of September 15 with a total estimate of $200,000 by year-end 2011.
Kruse pointed out that even though engineering costs seem to be low in 2011, there is a list of
street and infrastructure improvements being projected for the next couple of years. The main
infrastructure improvement is the I-94 Westbound Collector Distributor Ramp Project. For the
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November 21, 2011 Page 9 of 11
most part SRF has been the main architectural company dealing with the design and specs of the
project, with assistance and support from Bolton & Menk, Inc.
Kruse went on to note that the I-94 Improvement would not be the only project a City Engineer
would be monitoring. The Greenhaven Estates Addition is a residential development within
Albertville, where the homeowners have their own well and septic system. Staff has been
monitoring the status of the street, which is in need of upgrading. Staff believes some of the
septic systems in the development may be failing and would like to coordinate hooking the
homes up to City sewer and water when the road improvements occur.
Kruse looked to the Council for direction as to research the cost savings of hiring a City
Engineer versus continuing to contract out for service.
It appeared to be the consensus of the Council for the Administrator to do some researching on
the cost savings of hiring a City Engineer with the thought the City would still need to contract
out some engineering service due to the I-94 Ramp Project.
ANNOUNCEMENTS and or UPCOMING MEETINGS
November 2011
24 all day Thanksgiving Day observed — City & PW-t!D offices closed
25 all day Friday after Thanksgiving — PW-LJD closed
28 6:30 p.m. Joint Powers Water Board meeting (note time change)
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December 2011.
5 6:15 p.m. Albertville Truth -in -Taxation Hearing
5 7:00 p.m. City Council meeting
12 6:00 p.m. STMA Ice Arena Board meeting
12 6:30 p.m. City Council workshop
13 7:00 p.m. Planning and Zoning Commission meeting
19 6:15 p.m. Albertville Truth -in -Taxation Hearing (continued if necessary)
19 7:00 p.m. City Council meeting
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26 all day Christmas Day observed — Cite offices closed
27 6:30 p.m. Joint Powers 'Water Board meeting
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23
24
25 27 28 1 29 30 31
JANUARY 2012
2 all day New Fear"s Day observed — City offices closed
3 7:00 p.m. City Council meeting
9 6:00 p.m. STMA lee Arena Board meeting
10 7:00 p.m. Planning and Zoning Commission meeting
1.6 all day Martin Luther ling, Jr. flay observedCity offices closed
17 7:00 p.m. City Council meeting
23 6:30 p.m. Joint Powers Water Board meeting
'Jan"-
Su
M
Tu
W
Th
F
Sa
4
5
6
7
Pz
8
, r�� �,
10'
11
12
13
14
15'`,,
18
19
20
21
22
24
25
26
27
28
29
30
31
ADJOURNMENT
CM Sorensen/Wagner motioned to adjourn the Monday, November 21, 2011 regular City
Council meeting at 8:05 p.m. Motion carried unanimously.
M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-21-2011 draft bm.doc
Meeting Date: December 5, 2011
13
City of Albertville
City Council Minutes
November 21, 2011
Page 11 of 11
Bridget Miller, City Clerk (recording secretary)
MAPublic Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 11-21-2011 draft bm.doc
14
1b£itville Mayor and Council Communication
November 30, 2011
SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO authorizing the Monday, December 5, 201.1 payment of the claims that includes
electronic payments 309 EFT — 318 EFT and check numbers 30477 to 30523 as presented
except the bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded)
Check No. 30480 Ancom Communictions — 5 pagers for City Employees who are helping
with fire calls
Check No. 30492 Fannie May — Refund for a rental license, but the property was not in
Albertville
Check No. 30508 Omann Brothers - $17,450 of this check is sidewalk removal/replace on
Kalland
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines disputes the billing.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail
M:\Public Data\Requests for Council Actions (RCA)\2011\12 05 2011 Finance Bills Report (RCA).doc
Agenda Item No. 6.0.
Meeting Date December 5, 2011
16
A�Ibcrtvillc f
Check Detail Register
December 5, 2011
Check
Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 000309E
12/1/2011
BOLTON & MENK, INC
E
101-41710-303
Engineering
Fees
$499.50
0142962
Border States Electric
E
473-00000-303
Engineering
Fees
$105.00
0142981
Prairie Run 9/3 - 9/16
E
101-41710-303
Engineering
Fees
$472.50
0142982
Dominium Dvp Town Homes 42008-01
E
101-42400-303
Engineering
Fees
$285.00
0142984
2011 Bldg & Zoning 9/3 - 9/30111
E
101-41700-303
Engineering
Fees
$735.00
0142985
2011 MSAS Admin 9/3 - 9/30
E
101-41700-303
Engineering
Fees
$105.00
0143032
Mapping
G
101-22831 Woodside - Karston
Cove
$682.50
0143032
Karston Cove
E
101-41700-303
Engineering
Fees
$52.50
0143032
Project Update
E
101-41700-303
Engineering
Fees
$3,097.50
0143032
Sac/Wac, r/w permits, etc
E
468-49000-303
Engineering
Fees
$6,079.00
0143032
194 WB CD Road
E
101-41700-303
Engineering
Fees
$367.50
0143032
Staff Meetings
E
810-00000-303
Engineering Fees
$367.50
0143032
STMA arena
Total BOLTON & MENK, INC
$12,848.50
Paid Chk# 000310E 12/1/2011 ABDO, EICK & MEYERS LLP
E 602-49400-301
Auditing and Acct'g Services
$1,666.67 285845
Prof Audit/Acct Services Long Range
Fin Plan
E 604-49660-301
Auditing and Acct'g Services
$1,666.66 285845
Prof Audit/Acct Services Long Range
Fin Plan
E 601-49450-301
Auditing and Acct'g Services
$1,666.67 285845
Prof Audit/Acct Services Long Range
Fin Plan
E 10 1 -42000-301
Auditing and Acct'g Services
$1,666,67 285845
Prof Audit/Acct Services Long Range
Fin Plan
E 101-42400-301
Auditing and Acct'g Services
$1,666.67 285845
Prof Audit/Acct Services Long Range
Fin Plan
E 101-41400-301
Auditing and Acct'g Services
$1,666.66 285845
Prof Audit/Acct Services Long Range
Fin Plan
Total ABDO, EICK & MEYERS LLP
$10,000.00
Paid Chk# 000311 E
12/1/2011 FASTENAL COMPANY
E 602-49400-407
R/M - Water Mains
$215.25 MNTC480020 1 CH Wasp Blade, 3 4 1/2 Gem RC
E 602-49400-407
R/M - Water Mains
$88.55 MNTC480045 1 14" Diamond Bld
E 602-49400-210
Operating Supplies (GENERAL)
$13.94 MNTC480094 (25) HCS 1/2 - 13 x 1 1/2 Z5, 1/2 — 13
FHNz 5
E 601-49450-210
Operating Supplies (GENERAL)
$30.19 MNTC480208 6 3/8 x 16 Couple Nut, 6 Trubolt, 1 T
Rod
E 601-49450-210
Operating Supplies (GENERAL)
$18.50 MNTC480340 50 1116 AircrftCble, 2 S/Swire rope clip
Total FASTENAL COMPANY
$366.43
Paid Chk# 000312E
12/1/2011 MVTL LABORATORIES,
INC
E 601-49450-218
Testing Expenses
$125.40 577981
Testing Supplies
E 601-49450-218
Testing Expenses
$101.40 579191
Testing Supplies
Total MVTL LABORATORIES, INC
$226.80
Paid Chk# 000313E
12/1/2011 S & T OFFICE PRODUCTS
E 101-41400-200
Office Supplies (GENERAL)
$131.71 01OW9562
1 case copy paper, ink refills
E 101-42400-200
Office Supplies (GENERAL)
$44.59 01 OW9562
Blk Sharpie pens, red markers, manila
folders
Total S & T OFFICE PRODUCTS
$176.30
Paid Chk# 000314E
12/1/2011 WRIGHT COUNTY AUD/TREASURER
E 101-41400-200
Office Supplies (GENERAL)
$364.66 2012 TNT
2012 Truth In Taxation Notices
R 101-00000-34950
Other Revenues
$2,072.21 Court Fees
WC Court Fees September
Total WRIGHT
COUNTY AUD/TREASURER
$2,43&87
M:APublic Data\City Council\Council Packet information\2011\12 05 2011\12 05 2011 Finance Bills Posted 2011.doc
Agenda Item No. 6.C.
Meeting Date November 7, 2011
17
Mayor and Council Communication -December 1, 2011
Finance - Payment of Claims
Page 2 of 6
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 000315E
12/1/2011 N. A. C.
E 101-41910-306
Planning Fees
$23.70 20012
Temp Signs
E 473-00000-306
Planning Fees
$428.20 20013
Prairie Run
E 101-41910-306
Planning Fees
$242.20 20013
Temp signs appl and checklist
E 101-41910-306
Planning Fees
$799.15 20013
General - pond, arena, Towne Lakes 6,
Long Haul, Daniels prop, zoning map
updates
G 101-22831 Woodside- Karston Cove
$106.65 20013
Karston Cove
E 101-41910-306
Planning Fees
$500.00 20013
Nov. 2011 Tech assistance - mtgs
Total N. A. C.
$2,099.90
Paid Chk# 000316E
12/1/2011 COURI & RUPPE, P.L.L.P.
G 101-22831 Woodside-
Karston Cove
$977.50 11-11
Karston Cove 3
E 468-49000-304
Legal Fees
$1,050.00 11-11
1-94 ramps
E 101-41600-304
Legal Fees
$2,962.50 11-11
General - Prairie Run, library agrmt,
personnel, Karston Ct, mtgs, 70`"
street, review emails, packe
Total COURT & RUPPE, P.L.L.P.
$4,990.00
Paid Chk# 000317E
12/1/2011 ESS BROTHERS & SONS,
INC.
E 101-41000-300
Professional Srvs (GENERAL)
$250.09 QQ6300
Kolleville 3rd 2 309 x 2' CI adj Ring,
EBS super glue
Total ESS BROTHERS & SONS, INC.
$250.09
Paid Chk# 000318E
12/1/2011 PRINCIPAL LIFE INSURANCE CO
E 101-45100-130
Employer Paid Ins (GENERAL)
$196.39 10086621 12--Emp
Life, Dental, Stdis
E 101-41300-131
Employer Paid Health
$85.15 10086621 12--Emp
Life, Dental, Stdis
E 101-41500-131
Employer Paid Health
$141.23 10086621 12--Emp
Life, Dental, Stdis
E 101-43100-130
Employer Paid Ins (GENERAL)
$197.75 10086621 12--Emp
Life, Dental, Stdis
E 601-49450-130
Employer Paid Ins (GENERAL)
$193.37 10086621 12--Emp
Life, Dental, Stdis
E 602-49400-130
Employer Paid Ins (GENERAL)
$193.35 10086621 12--Emp
Life, Dental, Stdis
E 810-00000-130
Employer Paid Ins (GENERAL)
$129.78 10086621 12--Emp
Life, Dental, Stdis
E 101-41400-131
Employer Paid Health
$131.15 10086621 12--Emp
Life, Dental, Stdis
E 101-42400-130
Employer Paid Ins (GENERAL)
$141.89 10086621 12--Emp
Life, Dental, Stdis
Total
PRINCIPAL LIFE INSURANCE CO
$1,410,06
Paid Chk# 030477
12/5/2011 ACS FIREHOUSE SOFTWARE
G 101-20200 Accounts Payable
$633.59 727151
FD Firehouse software renewal
Total ACS FIREHOUSE SOFTWARE
$633.59
Paid Chk# 030478
12/5/2011 AFLAC
G 101-21710 Other
Deducations
$193.76 008487
Insurance premium
Total AFLAC
$193.76
Paid Chk# 030479
12/5/2011 ALBERTVILLE PIT STOP
E 101-43100-212
Motor Fuels
$15.00 2513
fuel
Total ALBERTVILLE PIT STOP
$15.00
Paid Chk# 030480
12/5/2011 ANCOM COMMUNICATIONS
E 101-42000-586
Capital - Pagers
$2,722.01 26174
FD 5 new pagers for city employees
Total ANCOM COMMUNICATIONS
$2,722.01
Paid Chk# 030481
12/5/2011 ARAMARK UNIFORM SERVICES
E 101-41940-405
Repair/Maint Buildings
$50.00 629-7367439
CH mops, mats, towels
E 101-42000-405
Repair/Maint - Buildings
$12.83 629-7367441
FD mats
E 601-49450-417
Uniform Rentals
$9.86 629-7367446
Uniforms Wtr
E 101-45100-417
Uniform Rentals
$9.85 629-7367446
Uniforms Pks
E 602-49400-417
Uniform Rentals
$9.86 629-7367446
Uniforms Swr
E 101-43100-417
Uniform Rentals
$9.86 629-7367446
Uniforms PW
E 601-49450-417
Uniform Rentals
$15.47 629-7372373
Uniforms Wtr
E 101-43100-417
Uniform Rentals
$15.47 629-7372373
Uniforms PW
E 602-49400-417
Uniform Rentals
$15.47 629-7372373
Uniforms Swr
E 101-45100-417
Uniform Rentals
$15.46 629-7372373
Uniforms Pks
Total
ARAMARK UNIFORM SERVICES
$164.13
M:\Public Data\City Council\Council Packet information\2011\12 05 2011\12 05 2011 Finance Bills Posted 2011.doc
Agenda Item NoA C.
Meeting Date December 5, 2011
Mayor and Council Communication -December 1, 2011
Finance - Payment of Claims
Page 3 of 6
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 030482 12/5/2011 BERRY COFFEE COMPANY
E 101-41400-200 Office Supplies (GENERAL)
$41.95 980351
Berry Colombian Coffee and Field
Service
Total BERRY COFFEE COMPANY
$41.95
Paid Chk# 030483 12/5/2011 BRAUN INTERTEC CORP
E 810-00000-303 Engineering Fees
$2,816.25 342420
STMA Arena proposed expansion
E 810-00000-303 Engineering Fees
$1,163.75 343719
STMA Arena Proposed expansion
Total BRAUN INTERTEC CORP
$3,980.00
Paid Chk# 030484 12/5/2011 BROTHERS FIRE PROTECTION CO
E 101-42000-405 Repair/Maint - Buildings
$175.00 SM5728
FD 2011 Annual Sprinkler Inspection
E 101-43100-404 Repair/Maint - Machinery/Equip
$175.00 SM5729
PW 2011 Annual Sprinkler Inspection
Total BROTHERS FIRE PROTECTION CO
$350.00
Paid Chk# 030485 12/5/2011 CARLSON BUILDING SERVICES, INC
E 101-42000-405
Repair/Maint -Buildings
$133.59 38129
December FD Cleaning Services
E 101-41940-405
Repair/Maint -Buildings
$422.16 38129
December CH Cleaning Services
Total CARLSON BUILDING SERVICES, INC
$555.75
Paid Chk# 030486
12/5/2011 CCP INDUSTRIES INC
E 810-00000-405
Repair/Maint - Buildings
$93.58 IN00794961
STMA Arena Air Fresheners, Urinal
Screens
Total CCP INDUSTRIES INC
$93.58
Paid Chk# 030487
12/5/2011 CENTURYLINK COMMUNICATIONS AZ
E 101-42000-321
Telephone
$29.62 313117835 11- 497-1340 FD
E 101-41940-321
Telephone
$22.82 313117835 11- Taxes & Surcharges
E 101-42000-321
Telephone
$26.58 313117835 11- 497-7474 FD
E 601-49450-321
Telephone
$26.58 313117835 11- 497-0269 WWTF
E 101-45100-321
Telephone
$26.58 313117835 11-
497-2215 PK
E 101-43100-321
Telephone
$29.57 313117835 11- 497-0774 WWTF
E 101-41940-321
Telephone
$26.58 313117835 11- 497-3486
E 601-49450-321
Telephone
$28.55 313117835 11- 497-1888 WWTF
E 101-41940-321
Telephone
$26.58 313117835 11-
497-3704
E 101-42000-321
Telephone
$28.15 313117835 11-
497-0261 CHI
E 101-41940-321
Telephone
$26.58 313117835 11- 497-3695 CH2
E 101-41940-321
Telephone
$35.52 313117835 11- 497-0452 RB
Total CENTURYLINK COMMUNICATIONS
$333.71
Paid Chk# 030488
12/5/2011 CITIES DIGITAL SOLUTIONS
E 604-49660-300
Professional Srvs (GENERAL)
$278.49 29515
Laserfiche Annual Support
E 101-42000-111
Other (Fire Admin)
$278.49 29515
Laserfiche Annual Support
E 601-49450-300
Professional Srvs (GENERAL)
$278.49 29515
Laserfiche Annual Support
E 602-49400-300
Professional Srvs (GENERAL)
$278.49 29515
Laserfiche Annual Support
E 101-41000-300
Professional Srvs (GENERAL)
$278.49 29515
Laserfiche Annual Support
E 101-41400-300
Professional Srvs (GENERAL)
$278.49 29515
Laserfiche Annual Support
E 101-42400-300
Professional Srvs (GENERAL)
$278.50 29515
Laserfiche Annual Support
E 101-42400-300
Professional Srvs (GENERAL)
$32.14 29643
Software Training/Quickfields
E 101-41400-300
Professional Srvs (GENERAL)
$32.15 29643
Software Training/Quickfields
E 101-42000-111
Other (Fire Admin)
$32.14 29643
Software Training/Quickfields
E 601-49450-300
Professional Srvs (GENERAL)
$32.14 29643
Software Training/Quickfields
E 604-49660-300
Professional Srvs (GENERAL)
$32.14 29643
Software Training/Quickfields
E 602-49400-300
Professional Srvs (GENERAL)
$32.14 29643
Software Training/Quick Fields
E 101-41000-300
Professional Srvs (GENERAL)
$32.15 29643
Software Train ing/Quickfields
Total CITIES DIGITAL SOLUTIONS
$2,174.44
Paid Chk# 030489
12/5/2011 COCA COLA ENTERPRISES BOTTLING
E 810-00000-254
Soft Drinks/Mix For Resale
$878.40 0178180320
STMA Arena Soda pop, Dasani
Water, Powerade
Total
COCA COLA ENTERPRISES
$878.40
Paid Chk# 030490
12/5/2011 DUO -SAFETY LADDER CORP
E 101-42000-404
Repair/Maint - Machinery/Equip
$68.52 435502-00
FD Heat sensor replacements for
grand ladders
Total DUO -SAFETY LADDER CORP
$68.52
M:APublic Data\City Council\Council
Packet information\2011\12 05 2011\12 05 2011 Finance Bills Posted 2011.doc
Agenda Item No. ® C.
Meeting Date December 5, 2011
19
Mayor and Council Communication —December 1, 2011
Finance — Payment of Claims
Page 4 of 6
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 030491 12/5/2011 ENGINEERING AMERICA, INC
E 601-49450-210 Operating Supplies (GENERAL) $64.13 10545 Limeaway 1 gallon
Total ENGINEERING AMERICA, INC $64.13
Paid Chk# 030492 12/5/2011 FANNIE MAY
R 101-00000-32100 Business Licenses/Permits $100.00 Refund Refund rental app - address not
Albertville
Total FANNIE MAY
$100.00
Paid Chk# 030493
12/5/2011 FYCC
E 101-45000-598
Pledges & Contributions
$1,587.42 1045
Youth and Family Programming
December 2011
Total FYCC
$1,587A2
Paid Chk# 030494
12/5/2011 GRAINGER
E 601-49450-404
Repair/Maint - Machinery/Equip
$689.20 9686818254
V Belts - 112 inch, 108 inch, 71 inch
E 101-41940-405
Repair/Maint - Buildings
$337.77 9688102160
CH Metal Halide Lamp - 4
E 101-45100-404
Repair/Maint - Machinery/Equip
$298.84 9688102160
Cucting Hose 6 inch ID (1)
Total GRAINGER
$1,325.81
Paid Chk# 030495
12/5/2011 GRUENWALD, JODI
G 101-22900 Rental Deposit Escrow
$100.00 Refund
Refund Damage Deposit CH 11/24/11
Multipurpose/Kitchen
Total GRUENWALD, JODI
$100.00
Paid Chk# 030496
12/5/2011 INSPIRATION FITNESS
R 101-00000-32150 Sign Permits
$50.00 Refund
Refund withdrew temp sign permit
Total INSPIRATION FITNESS
$50.00
Paid Chk# 030497
12/5/2011 JACKS OIL DIST., INC.
E 101-43100-212
Motor Fuels
$2,055.72 36724
520 gal fuel
Total JACKS OIL DIST., INC.
$2,055.72
Paid Chk# 030498
12/5/2011 JORSON & CARLSON INC
E 810-00000-300
Professional Srvs (GENERAL)
$25.50 0519802
STMA Arena Ice Scraper Knives
Sharpened
Total JORSON & CARLSON INC
$25.50
Paid Chk# 030499
12/5/2011 KENNEDY & GRAVEN
G 101-20200 Accounts Payable
$1,904.00 105319
Through October31, 2011 Library
Financing
Total KENNEDY & GRAVEN
$1,904.00
Paid Chk# 030500
12/5/2011 LANO EQUIPMENT
E 101-45100-404
Repair/Maint - Machinery/Equip
$290.94 47786
Quic Tach Plate, handle, ball joint
E 101-43100-404
Repair/Maint - Machinery/Equip
$183.12 47973
handle, screw, gasket, cover, fittings,
adapter, coupler, hose end, hose
Total LANO EQUIPMENT
$474.06
Paid Chk# 030501
12/5/2011 MAINSTREET DESIGNS,
INC.
E 101-41000-300
Professional Srvs (GENERAL)
$34.64 18119
25 each Red, Green, Clear Bulbs for
holiday lights
Total MAINSTREET DESIGNS, INC.
$34.64
Paid Chk# 030502
12/5/2011 MEDICA
E 810-00000-130
Employer Paid Ins (GENERAL)
$856.21 25930063
Emp Health Ins
E 101-41400-131
Employer Paid Health
$552.71 25930063
Emp Health Ins
E 101-41300-131
Employer Paid Health
$606.64 25930063
Emp Health Ins
E 101-41500-131
Employer Paid Health
$820.44 25930063
Emp Health Ins
E 601-49450-130
Employer Paid Ins (GENERAL)
$967.90 25930063
Emp Health Ins
E 101-43100-130
Employer Paid Ins (GENERAL)
$1,335.00 25930063
Emp Health Ins
E 602-49400-130
Employer Paid Ins (GENERAL)
$967.91 25930063
Emp health Ins
G 101-21706 Group Insurance Payable
$2,727.43 25930063
Emp Health Ins Emp Port
E 101-42400-130
Employer Paid Ins (GENERAL)
$207.38 25930063
Emp Health Ins
E 101-45100-130
Employer Paid Ins (GENERAL)
$1,509.83 25930063
Emp Health Ins
Total MEDICA
$10,551.45
M:\PublicData\City Council\Council Packet information\2011\12 05 2011\12 05 2011 Finance Bills Posted 2011.doc
Agenda Item No. 6. C.
Meeting Date December 5, 2011
20
Mayor and Council Communication -December 1, 2011
Finance - Payment of Claims Page 5 of 6
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 030503 12/5/2011 MINNESOTA COPY SYSTEMS
E 604-49960-413 Office Equipment Rental $22.31 79625
E 601-49450-413 Office Equipment Rental $61.38 79625
E 602-49400-413 Office Equipment Rental $27.90 79625
E 101-41400-413 Office Equipment Rental $167,39 79625
Total MINNESOTA COPY SYSTEMS $278.98
Paid Chk# 030504 12/5/2011 MOMS CLUB
G 101-22900 Rental Deposit Escrow $100.00 Refund #2
Total MOMS CLUB
$100.00
Paid Chk# 030505
12/5/2011 NAPA AUTO PARTS
E 602-49400-210
Operating Supplies (GENERAL)
$11.95 802102
E 101-43100-404
Repair/Maint - Machinery/Equip
$1.00 802393
E 101-43100-215
Shop Supplies
$48.08 802394
Total NAPA AUTO PARTS
$61.03
Paid Chk# 030506
12/5/2011 NORTH MEMORIAL URGENT CARE
E 101-42000-305
Medical - Physicals
$262.00 498059-00-
Total NORTH MEMORIAL URGENT CARE
$262.00
Paid Chk# 030507
12/5/2011 NORTHLAND FIRE & SECURITY
G 101-20200 Accounts Payable
$290.00 28208
Total
NORTHLAND FIRE & SECURITY
$290.00
Paid Chk# 030508
12/5/2011 OMANN BROTHERS
E 602-49400-407
R/M - Water Mains
$2,35&00 22464
E 101-43100-400 Repair/Maint - Paved Rd $17,450.00 22474
E 101-43100-400 Repair/Maint - Paved Rd
E 101-43100-400 Repair/Maint - Paved Rd
E 101-43100-400 Repair/Maint - Paved Rd
Total OMANN BROTHERS
Paid Chk# 030509 12/5/2011 PIPELINE SUPPLY, INC.
E 601-49450-210 Operating Supplies (GENERAL)
E 602-49400-210 Operating Supplies (GENERAL)
solid DMW Pipe, 2
$726.74 9471
$96.36 9474
$60.38 9478
$20,683.48
Copier Lease
Copier Lease
Copier Lease
Copier Lease
Refund damage deposit for second
day rental 11/12/11
U-Bolt
Fitting
1 creeper hdrst
FD Physical - Tracy Kriz
CH Annual Fire Sprinkler Inspection
54th St NE & Lambert Ave NE,
bituminous street patching
Kalland Avenue Driveways - sidewalk
removals, prep & driveway repavement
.99 AC Fines mix, 11.02 #2331 AC mix
1.6 #2331 AC mix
1 1/2' #2341 AC Mix
$64.68 S2901580.001 14 Heavy Wall Sewer Pipe Gasketed
$75.24 S2904040.00120 2" PVC solid core pipe, 20 4" PVC
2" glue cap, 2 4" glue cap
Total PIPELINE SUPPLY, INC.
$139.92
Paid Chk# 030510
12/5/2011 PITNEY BOWES - EASYPERMIT POST
E 604-49960-413
Office Equipment Rental
$38.41 November 11
Postage/Supplies
E 101-41400-413
Office Equipment Rental
$334.65 November 11
Postage/Supplies
E 601-49450-413
Office Equipment Rental
$120.69 November 11
Postage/Supplies
E 602-49400-413
Office Equipment Rental
$54.86 November 11
Postage/Supplies
Total PITNEY
BOWES - EASYPERMIT POST
$548.61
Paid Chk# 030511
12/5/2011 RANDY'S SANITATION
E 810-00000-384
Refuse/Garbage Disposal
$185.28 1530273-12111
STMA Arena November
trash
Total RANDY'S SANITATION
$185.28
Paid Chk# 030512
12/5/2011 RAPIT PRINTING
E 101-41400-200
Office Supplies (GENERAL)
$1,074.45 106934
#10 Window Envelope with Blue Inside
Tint
E 604-49960-203
Printed Forms
$1,074.45 107028
20,000 UB Window Envelopes
Total RAPIT PRINTING
$2,148.90
Paid Chk# 030513
12/5/2011 SCR, INC - ST. CLOUD
E 810-00000-405
Repair/Maint - Buildings
$683.33 241054
STMA Arena December Maintenance
8th invoice out of 12
Total SCR, INC - ST. CLOUD
$583.33
Paid Chk# 030514
12/5/2011 SENTRY SYSTEMS, INC.
M:APublic Data\City Council\Council Packet information\2011\12 05 2011\12 05 2011 Finance Bills Posted 2011.doc
Agenda Item No. 6.C.
Meeting Date December 5, 2011 21
Mayor and Council Communication —December 1, 2011
Finance — Payment of Claims
E 101-42000-405
Repair/Maint - Buildings
$20.25 647754
E 101-42000-405
Repair/Maint - Buildings
$4.22 647754
E 101-43100-405
Repair/Maint - Buildings
$31.27 647754
Total SENTRY SYSTEMS, INC.
$55.74
Paid Chk# 030515
12/5/2011 STERLING CODIFIERS, INC.
E 101-41400-300
Professional Srvs (GENERAL)
$432.00 11523
Total
STERLING CODIFIERS, INC.
$432.00
Paid Chk# 030516
12/5/2011 SUN PRESS & NEWSPAPERS
E 101-41100-351
Legal Notices Publishing
$198.96 10112140
E 810-00000-351
Legal Notices Publishing
$298.78 1347851
Total SUN PRESS & NEWSPAPERS
$497.74
Paid Chk# 030517
12/5/2011 TASC
G 101-21710 Other Deducations
$736,00 D337
2012
Total TASC
Paid Chk# 030518
12/5/2011 TRYCO LEASING INC
E 101-41400-413
Office Equipment Rental
E 101-42000-412
Building Rentals/Admin Fee
E 101-41400-413
Office Equipment Rental
E 601-49450-413
Office Equipment Rental
E 602-49400-413
Office Equipment Rental
E 604-49960-413
Office Equipment Rental
Total TRYCO LEASING INC
Paid Chk# 030519
12/5/2011 UNIFORMS UNLIMITED INC
E 101-42000-417
Uniform Rentals
Total UNIFORMS UNLIMITED INC
Paid Chk# 030520 12/5/2011 UNLIMITED ELECTRIC
E 101-45100-530 Capital - Improvements
$736.00
Page 6 of 6
FD Fire Alarm Monitoring Services
FD Daily Test
PW Monitoring
Supplement #12, shipping & handling
Snow Removal
Arena Reroof Bids
Flexsystem Plan Administration for
$208.52 5825
PW Copier Toshiba Estudio 2830
$113.64 5826
FD Copier Samsung SCX 6345
$194.79 5827
Copier Lease
$71.42 5827
Copier Lease
$32A7 5827
Copier Lease
$25.97 5827
Copier Lease
$646.81
$130.17 96634 FD 1 name bar w/seal, 12 3 letter
collar letters
$130.17
$342.68 9981
Total UNLIMITED ELECTRIC
$342.68
Paid Chk# 030521
12/5/2011 WATSON COMPANY
E 810-00000-252
Food/Consessions For Resale
$838.36 806424
Total WATSON COMPANY
$838.36
Paid Chk# 030522
12/5/2011 WESTSIDE WHOLESALE TIRE
E 101-43100-404
Repair/Maint- Machinery/Equip
$1,442.81 670638
Total WESTSIDE WHOLESALE TIRE $1,442.81
Paid Chk# 030523 12/5/2011 WIRTZ, PATRICE
G 101-22900 Rental Deposit Escrow $100.00 Refund
Level 11 /24/11
Total WIRTZ, PATRICE $100.00
10100 Premier Bank $95,786.36
Fund Summary
10100 Premier Bank
101 GENERAL FUND
$66,148.94
468 CSAH 19 RAMPS/I 94 Project
$7,129.00
473 PRAIRIE RUN
$533.20
601 SEWER FUND
$4,566.02
602 WATER FUND
$6,034.05
604 STORM WATER
$3,138.43
810 STMA ARENA
$8,236.72
$95,786.36
PVC J-Box, Thermal Connectors,
locknuts, split bolt, crimp sleeve,
hole straps
STMA Arena Food/beverages/plates
4 gripper caps, (4) 8 on 8 centered for
skid, 4 steel stems, mount tire
Refund Damage Deposit CH Upper
M:APublic Data\City Council\Council Packet information\2011\12 05 2011\12 05 2011 Finance Bills Posted 201 Ldoc
Agenda Item NoA C.
Meeting Date December 5, 2011 22
A.1bertvi l le Mayor and Council Communication
December 1, 2011
SUBJECT: CONSENT (City Clerk) - 2012 CITY OBSERVED HOLIDAYS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO approve Resolution No. 2011-038 entitled a Resolution Establishing the 2012 City
Observed Holidays.
BACKGROUND: Every December staff prepares a resolution that establishes the holidays that
are observed for the upcoming year. In 1993-1994, Council authorized switching the Columbus
Day to a floating holiday that is taken by city employees on the Friday after Thanksgiving.
POLICY/PRACTICES CONSIDERATIONS: The Albertville City Offices follows the general
practice of observing US Legal holidays set by the USA with the exception of Columbus Day,
which is viewed as a floating holiday taken on the Friday after Thanksgiving Day.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
approval of the Resolution setting the 2012 City Observed Holidays.
LEGAL ISSUES: The City Council has the authority to set the annual holiday schedule.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: Resolution No. 2011-038
M:\Public Data\Requests for Council Actions (RCA)\2011\12 05 2011 Consent Holidays R 2010-038 RCA.doc
Agenda Item No. 6.. .
Meeting Date December 5, 2011
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2011-038
A RESOLUTION ESTABLISHING THE
2012 CITY OBSERVED HOLIDAYS
WHEREAS, the City Council is desirous of establishing the 2012 City Observed Holidays for the
City of Albertville effective December 31, 2011; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County,
Minnesota, hereby establishes the following 2012 City Observed Holidays:
New Year's Day
Martin Luther King Jr. Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Harvest - Thanksgiving Day
Friday after Thanksgiving Day (floating holiday)
Winter - Christmas Holiday
Adopted by the City Council of the City of Albertville this 5h day of December 2011.
Mark Meehan, Mayor
Bridget Miller, City Clerk
M:\Public Data\Resolutions\2011 Resolutions\draft\R 2011-038 (2012 Official Holidays Observed) approved.doc
24
To: Larry Kruse, City Administrator; Albertville City Council
From: Mike Couri
Date: November 29, 2011
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• I-94 Ramps. I have added the language to the purchase agreement that AT&T
requested. My contact at AT&T believed that this language was the last
outstanding issue with the paperwork. I am now waiting on a signed copy of the
purchase agreement to be sent to us from AT&T. I expect the closing to occur in
December, but I do not have a date yet.
• Fire Department Tanker Claim. The final stipulation of dismissal has been
forwarded to the Court. An order of dismissal will be issued by the Court shortly.
• Karston Cove 3rd Addition. As of this writing I am waiting to hear from the
Developer's attorney as to whether this item should be placed on the agenda.
• Albertville Medical Building Escrow. Larry has been in touch with Bob Josart,
who works for the developer. He is checking his records and will get back to
Larry. If his records are consistent with ours, we expect him to sign off on the
release of the escrow to the City and County.
• Prairie Run Lots. The Homeowners' Association has met twice and appears to
be progressing well. I expect that they will pass the proposed amendment to the
Declarations eliminating the joint driveway easements on the City's lots. Now
Page 1 of 2
25
that the Council has approved the changes to the Prairie Run PUD, we will need to
modify the Developer's Agreement to allow for the different building types
anticipated by the City.
• St. Michael Library Agreement. I am sending back to St. Michael what I hope
will be the final draft of the agreement this week.
Page 2 of 2
26
A.1b£rtvi l l£ Mayor and Council Communication
November 30, 2011
SUBJECT: FINANCE DEPARTMENT — 2012 PROPERTY TAX LEVY AND FINAL BUDGET
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO approve the Resolution No. 2011-036 entitled a Resolution Adopting Property
Tax Levy Collectible in 2012; and, approve the Resolution No. 201.1-037 entitled a Resolution
Adopting the 2012 Final Budget.
BACKGROUND: In June of each year, with staff preparing estimates and projections for
Council workshops, which are reviewed by Council through the early fall. On September 6,
2011, the City Council adopted a Preliminary Budget of $3,045,208 and certified a Preliminary
Levy of $3,142,272 to Wright County. Wright County then prepares and mails a projected tax
statement to residents. On Monday, December 5, the City Council will host a public hearing,
known as a Truth -In —Taxation, which the Council listens to resident comments. Following
public comments, the City Council at a regularly convened meeting may approve or make
adjustments to the final levy, which is then certified to Wright County for taxes payable in 2012.
Coinciding with the adoption of the City's Levy, the City Council officially adopts a 2012
Budget detailing projected revenue and expenses.
KEY ISSUES: The State Auditor recommends the City have a minimum of 35% of their
annual budget as reserves for cash flow. Staff continues to recommend building the general fund
reserves. The primary source of increasing reserve funds would be through a general levy
increase.
POLICY CONSIDERATIONS: It is the City's policy to review and approve the 2012 Budget
and Final Property Tax Levy.
FINANCIAL CONSIDERATIONS: In reviewing Albertville projected the 2012 budget, we
anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the
budget in designated funds for general reserve. Although staff can work with this under the
current economic status, it is recommended that the City Council continue to increase the
General Funds reserve and not rely on other capital reserves to fund cash flow needs.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2012
Property Tax Levy and Annual Budget pursuant to Minnesota State Law.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Resolution No. 2011-036; and Resolution No. 2011-037
M:\Public Data\Requests for Council Actions (RCA)\2011\12 05 2011 2012 Finance (Budget & Levy).doc
Agenda Item No. f .F.I .
Meeting Date December 5, 2011
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2011-036
A RESOLUTION ADOPTING THE
2011 TAX LEVY COLLECTIBLE IN 2012
BE IT RESOLVED by the Council of the City of Albertville, County of Wright, Minnesota,
that the following sums of money be levied for the current year, collectible in 2012, upon taxable
property in the City of Albertville for the following purposes:
Total levy $3,142,272
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the county
auditor of Wright County, Minnesota.
Adopted by the City Council of the City of Albertville this 5 h day of December 2011.
Mark Meehan, Mayor
City Clerk Bridget Miller
r:
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2011-037
A RESOLUTION ADOPTING THE 2012 FINAL BUDGET
WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and
WHEREAS, the Albertville City Council has adopted a final tax levy to be placed upon the
taxable property in the City of Albertville; and
WHEREAS, the Albertville City Council desires to reserve within the General Fund those
monies designated as capital outlays within various budget classifications, such that those
monies can be disbursed only for those capital outlays so specified within the budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville
Minnesota:
1. Hereby adopts the attached 2012 Annual Budget for the City of Albertville for the period
January 1, 2012, through December 31, 2012.
2. All monies designated within the budget, as capital outlays shall be reserved within the
Capital Reserves Fund, such that those monies can be disbursed only for those capital
outlays so specified within the budget.
3. The Albertville City Council has hereby complied with Minnesota Statutes.
4. The Finance Director is hereby authorized to transmit certification of compliance with
Minnesota Statutes to the Commissioner of Revenue as required.
Adopted by the Albertville City Council this 5th day of December, 2011.
Mark Meehan, Mayor
Bridget Miller, City Clerk
29
lbertVille
2012 FINAL BUDGET SUMMARY COMPARISON
GENERALFUND
2011 2012 Difference Difference
General Fund Revenue: Budget Budget 11 to 12 $ 11 to 12 %
31010
Current Ad Valorem Taxes
2,259,917
2,316,599
$56,682
2.51 %
34113
Franchise Fee - Cable
64,000
65,000
$1,000
1.56%
32100
Business Licenses & Permits
16,000
16,000
$0
0.00%
32110
Liquor Licenses 30,000
3.2 Liquor Licenses 150
29,000
-$1,000
-3.33%
32120
150
2,000
$0
$0
0.00%
0.00%
32150
Sign Permits
Buildin Permits
Animal Licenses "'`'
R i 2,000
32210
35,000
35,000
$0
0.00%
32240
250
250
$0
0.00%
33405
Police Aid
27,000
28,000
$1,000
3.70%
33406
Fire Aid
32,000
30,000
-$2,000
-6.25%
33422
Other State Aid Grants
8,200
8,200
$0
0.00%
33620
County Grants & Aids
0
0
$0
0.00%
34000
Charges for Services
6,000
8,000
$2,000
33.33%
34001
Administration fees
132,504
142,301
$9,797
7.39%
34005
Engineering As Built Fee
3,000
1,500
-$1,500
-50.00%
#REF!
Lease Payments - City Property
10,200
16,000
$5,800
0.00%
34101
Zoning & Subdivision Fees
2,500
2,000
-$500
-20.00%
34103
Plan Check Fee
15,000
20,000
$5,000
33.33%
34104
Sale of Maps
50
50
$0
0.00%
34105
PID/Le al Description Requests
0
0
$0
0.00%
34106
Title Searches
150
500
$350
233.33%
34107
Fire Protection Contract Charges
112,943
116,582
$3,639
3.22%
34202
Rental Fees
4,000
5,000
$1,000
25.00%
34780
Other Revenues
6,000
6,000
$0
0.00%
34950
Fines & Forfeits
0
0
$0
0.00%
35000
Interest Earnings
25,000
25,000
$0
0.00%
36210
Arena
10,800
11,124
$324
3.00%
special lev2010
113,170
0
special levy 2011
113,170
City Hall Capital
50,000
47,781
-4.44%
Total Revenues
2,965,834
3,045,208
81,592
2.68%
General Fund Department 2011 2012 Difference Difference
Expenditures: Budget Budget 11 to 12 $ 11 to 12 %
41100
Council
43,020
44,094
$1,074
2.50%
41300
Administrator
135,665
137,837
$2,172
1.60%
41400
City Clerk
108,179
119,602
$11,423
10.56%
41440
Elections
9,000
9,000
$0
0.00%
41500
Finance
142,486
143,851
$1,365
0.96%
41550
City Assessor
28,500
28,500
$0
0.00%
41600
City Attorney
19,000
20,000
$1,000
5.26%
41700
City Engineer
40,700
40,700
$0
0.00%
41800
Economic Development
16,000
16,000
$0
0.00%
41910
Planning & Zoning
21,707
21,507
-$200
-0.92%
41940
City Hall
125,400
130,250
$4,850
3.87%
42000
Fire Department
264,630
273,387
$8,757
3.31%
42110
Police
516,840
522,000
$5,160
1.00%
42400
Building Inspection
204,429
220,636
$16,207
7.93%
42700
Animal Control
4,500
6,500
$2,000
44.44%
43100
Public Works - Streets
421,524
434,111
$12,587
2.99%
43160
Street Lighting
0
0
$0
0.00%
43200
Trail Project
0
$0
0.00%
45000
Culture & Recreation
48,936
53,415
$4,479
9.15%
45100
Parks & Recreation
177,881
185,745
$7,864
4.42%
Library Debt Service
23,665
24,300
$635
100.00%
49300
Capital Reserves
613,772
613,772
$0
0.00%
Total Expenditures 2,965,834 3,045,208 79,374
2,68%
31
32
MEMORANDUM
TO: Larry Kruse
FROM: Alan Brixius
DATE: November 30, 2011
RE: Albertville — Visioning Study / Comprehensive Plan
FILE NO: 802
In February 2011, NAC presented a proposal to update the City's Comprehensive Plan.
In reviewing the proposal with the City Council, it was not accepted due to financial
constraints faced by the City. In recent months, the City has had a number of inquiries
from property owners regarding the land use and transportation issues pertaining to the
development of their properties. Some of the meetings included:
Meeting with Scott Dahlke regarding the Leuer property at the corner of County
Roads 19 and 18. The issues surrounding this property include access and
street networks to and through the property. The property's development will
also impact the Psyk's properties to the north and east.
Meeting with Leann Daniels regarding the immediate and long range land use
and transportation patterns for her property and the balance of the land in
northeast Albertville. The issues surrounding this area are the availability of
utilities, street patterns, and land use impacts from St. Michael and Otsego.
Meeting with Opus and Darkenwald related to land use and transportation
patterns in northwestern Albertville.
The January 2011 proposal also identified other issues that were identified by staff that
should be addressed through a Comprehensive Plan process. The January 2011
proposal outlined a specific work program and a limited budget. In review of this
proposal, we are willing to offer the same budget estimate if the Council is interested in
pursuing the Comprehensive Plan update.
33
If the budget amount is still too great to undertake the Comprehensive Plan at this time,
an alternative would be to undertake a Vision Study for the City Council to identify land
use and development ambitions for the City. Through the visionary process, various
community issues will be presented to the City Council related to land use, economic
development, housing, transportation, utilities, and finance. The Council will
collectively define the City's vision for the next 10 and 20 years, providing direction to
staff with regard to community priorities, policies, and goals. The vision process is
outlined in the following steps:
I. INVENTORY
NAC, with the help of City staff, will assemble the following inventory items to provide a
basis for identifying community issues and opportunities. The inventory will be gathered
using existing City map information and the 2010 Census. The inventory will give the
Council a snapshot of existing conditions within the City providing a base of information
by which future plans can be made.
A. Social Profile
1. Population and Household Information
2. Age Characteristics
3. Income Characteristics
4. Employment Data
B. Physical Profile
1. Existing and Proposed Land Use
2. Zoning Data
3. Housing Information
a. Housing Type
b. Housing Tenure/Own/Rent
C. Housing Conditions
4. Transportation
a. Streets and Trails Map
5. Utilities Map
6. Environment
a. Lakes
b. Wetlands
C. Drainageways
II. TACTICS INTERVIEWS
A. Staff Interviews. NAC will conduct 30-45 minute interviews with the following City
staff members to identify community issues and opportunities from each
specialized department. The staff interviews are held first to help expand the
inventory and to frame interview questions for the City Council to elicit Council
direction for each department.
2
34
Larry Kruse, Administrator
Tina Lannes, Finance Director
Bridget Miller, City Clerk
Jon Sutherland, Building Official
Tim Guimont, Public Works
John Middendorf, Waste Treatment
Mike Couri, City Attorney
Adam Nafstad, City Engineer
B. Property Owner Interviews. NAC will conduct 30-45 minute interviews with the
following landowners/developers to solicit their ideas and issues related to the
development of their properties in Albertville:
John Darkenwald
Fay Family
Lenz Family
Mike Leuer
Mike Potter
Douglas Psyk
Zachman Family
C. City Council/Planning Commission Interviews. Using the inventory information
and background from the staff and property owner interviews, NAC will conduct
30-45 minute interviews with each of the Planning Commission and City Council
members to solicit their opinions as to the future vision of Albertville in areas of
community image, land use, transportation, economic development, and housing.
D. Interview Summary. Upon the conclusion of the individual interviews, NAC will
prepare an Issues and Opportunity Summary and Issues Map. This summary
will identify both majority and minority opinions on each topic issue. This
information will be shared with each interview participant.
Ill. WORKSHOPS / GOAL SETTING
NAC will conduct a workshop with the City Council, Planning Commission and City staff
to review the Issues and Opportunities Summary. Within the workshop, the City will be
asked to identify the most pressing concerns and goals for the City and rank them in
priority order. The workshop group will also be asked for ideas to implement the
identified goals.
The community priorities will be added to the Issues Summary report. NAC will work
with staff to prepare a summary of the next steps for implementing the community
goals.
3
35
IV. PUBLIC PRESENTATIONS
The City will advertise public hearings for the presentation of the Vision Plans to the
public. Public hearings will be held by the Planning Commission. Upon closing the
public hearings for the Vision Plan, the Planning Commission will make a
recommendation to the City Council regarding adoption of the plan. The City Council
will be asked to review the final document and formally adopt the document as the
foundation for future decisions.
BUDGET
Based on the January 2011 work program, we estimate that the Visioning Study would
have a budget of $6,200.
SUMMARY
The current Council was not part of the original comprehensive planning process. As
such, they have never had the opportunity to outline their goals and visions for the
community. The City has changed dramatically since 1996 and the community issues
have changed and require new attention. The Vision Study would be an initial step in a
Comprehensive Plan update and would have the Council give direction to City staff in
the matters that require priority attention with regard to service, investment, regulations,
or capital improvements. The process outlined in this memo gives everyone a voice,
both individually and collectively, in defining the future vision for Albertville.
M
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
I►,I=11 �,relMINIBig I �,
TO: Larry Kruse
FROM: Alan Brixius
DATE: January 11, 2011
RE: Albertville Comprehensive Plan
FILE NO: 802
Albertville's Comprehensive Plan was prepared in 1995 and revised in 1996 with the
dissolution of Frankfort Township. In 1994, Albertville's population was 1,917 and had a
household count of 681. Over the years, the City has amended its land use plan a
number of times to reflect a desired change in its land use composition, however these
map changes only address specific geographic areas.
The 1996 plan addressed issues of fast growth, sizing and extension of utilities, housing
stock composition, and the expanding need for services. The 1996 plan established
goals and policies to give the City direction to address those issues.
Following its Comprehensive Plan, Albertville has grown over the past 14 years to a
population of approximately 6,500 and approximately 2,400 households. The City now
has established neighborhoods and a limited supply of residentially zoned land
remaining. There are significant commercial areas with remaining vacant land and
large areas of industrially guided land.
As the City progresses toward 2020 and beyond, the community issues will move away
from the fast growth policies of the 1996 plan and will need to focus on infill
development, maintenance of existing neighborhoods and appropriate land uses.
Redevelopment may be an option as the City continues to mature. With small parcels
for development, the City will need to outlines its intentions for land use, quality of
development, utility needs, and transportation. In brainstorming with staff, the following
areas will need attention as the City grows to saturation:
City -Wide Issues:
Protection, maintenance, and code enforcement within the City's established
residential neighborhoods.
37
• Type, quality and location of Albertville's future commercial and industrial
development.
Implementation of the City's Comprehensive Stormwater Drainage Plan.
• Extension of utilities to unsewered areas of the City.
Transportation Issues:
The City has a number of important transportation issues that require attention including
but not limited to:
• 1-94/County Road 19 Interchange. The City's preferred design should be part of
the Comprehensive Plan. This inclusion is helpful in pursuing Federal or State
funding in that it represents the City's commitment to the project.
• Collector streets that will require future attention will include:
1. The future design, timing and construction of 70th Street.
2. The County's desire to turn back County Road 37 to the City.
3. Future design, timing and construction of 50th Street.
4. Define the City's position on the extension of Main Street.
5. Design, timing and construction of County Road 19 improvements north of
1-94.
• Local street issues include:
1. Future alignment and extension of 53rd Street to County Road 19.
2. Design and location of LaCenter Drive frontage road from 57th Street to
50th Street to accommodate commercial development.
3. Street access to the Otsego Tool/Oman Bros. site.
4. Street access to the Fay property off of 67th Street.
5. Street access to the Zachman property south of the Greenhaven
neighborhood.
6. Extension of Kassel Avenue from Albert Villas 6th Addition to County Road
18.
7. Future street access to the remaining Psyk land north of 50th Street.
Land Use Issues:
• The City recently updated its Comprehensive Plan for northwest Albertville.
These changes will be included in the plan update.
• Greenhaven subdivision and surrounding area of the City must guide the land
uses in this area with the anticipation of the extension of utilities.
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• Land use transition area between the County Road 19 commercial areas and the
residentially zoned Psyk property.
• Infill development of the Psyk farm.
• Access and design for the commercially zoned Leuer property north of 53`d
Street and west of County Road 19.
• Future land use and access for property at the southeast corner of County Road
19 and County Road 18.
• Future land use and access to the property south of the middle school.
• Future land use and access to City land north of the City's waste treatment plant.
• Future land use ambitions for commercial areas along Main Street and County
Road 37.
This list of issues represents a sampling of items that may be addressed in the
Comprehensive Plan update. We recognize that the planning, development and
economic cycles seldom align and that the current state of the economy makes it hard
to allocate funds for planning. This being said, the Comprehensive Plan update is more
than a land use plan. Through this process, the City will establish its long term vision
and incremental goals for the community that will guide future investment and create
strategies for financing.
Undertaking the plan update during the current lull in the economy will give the City the
change to outline its ideas for assisting property owners and businesses through this
recession and also clearly define its long range land use, transportation, and
infrastructure objectives. The following work program has the Council and Planning
Commission guiding the process, but gives opportunities to the general public for
feedback and comment through a community survey, neighborhood open houses,
community -wide open house, and public hearing. In preparing this work program, we
have attempted to be sensitive to City costs. Typically, an entire Comprehensive Plan
would cost twice the price listed. In 2009, NAC prepared a plan for Waverly, MN for
$31,050. However, with our history with Albertville and the previous planning efforts, we
believe we can deliver a quality planning document for this reduced price.
We will be available to discuss this proposal with the City Council at next Monday's
workshop.
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COMPREHENSIVE PLAN WORK PROGRAM
TACTICS INTERVIEWS
Individual interviews with City staff, Public Works, Planning Commission, Park
Committee, and City Council. The Tactics interviews provide background and
perceptions as to the City functions, utility capacity, and future growth goals and
opportunities. The Tactics interviews will define the scope of the Comprehensive Plan.
Following the interviews, a summary of community issues and opportunities will be
prepared. This summary will present both majority and minority opinions on each issue.
The issue and opportunity summary will provide the foundation for goal setting.
INVENTORY
The City Inventory identifies the physical parameters that will define the City's long
range planning consisting of:
1 _ Social Profile. City demographics including population, households, and age.
For Albertville, we will use current State demographic information. Forecasts will
be based on a community build out of remaining land translated into future
household numbers and population. This information will be evaluated against
the capacity of City utilities and services.
2. Physical Profile. The physical features within the City that influence growth,
land use, service delivery, transportation and utilities including:
a. Physical barriers.
b. Existing land use, available vacant land.
C. Zoning.
d. Housing stock/age.
e. Utilities capacity.
f. Streets.
g. Park system.
h. Environment, stormwater/wetlands.
With City planning efforts related to stormwater planning, 1-94, County Road 19
interchange, and street improvements, we are hoping that we can abbreviate much of
the Inventory collection and not duplicate past efforts.
COMMUNITY SURVEY — DECISION RESOURCES
A Community Survey will be crafted and conducted to solicit public opinion on the City's
existing operations and conditions, as well as the future issues that require attention as
the City grows through 2030.
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COMMUNITY WORKSHOPS
At the completion of the Tactics interviews, Inventory and Community Survey, a
Community Workshop will be held with the City Council, Planning Commission, Park
Committee and City staff. We will present the Tactics summary, Community Survey
results, and Inventory to identify key issues and opportunities for the City.
Through the workshop session, the Council and advisory committees will be asked to
set and prioritize goals for the City to pursue through the year 2030. These goals and
objectives will be the basis for the City's Policy Plan and Development Framework.
NEIGHBORHOOD OPEN HOUSE
We would propose to conduct the following neighborhood open house meetings:
• NE Albertville: Towne Lakes, Hunters Pass, Greenhaven
• SW Albertville: Albert Villas, Cedar Creek, Kolleville
• Central Albertville: Psyks, Main Street, 50th Street
Commercial/ NW Albertville, County Road 19, County Road 37,
Industrial: Barthel Industrial Park
Through the neighborhood open houses, staff will present information from the
Community Workshop with regard to the City's 2030 goals and objectives. Staff will
solicit feedback on the goals and information on issues within individual neighborhoods.
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Upon completion of the aforementioned tasks, NAC will prepare a complete draft plan
that includes:
1. Issues Identification
2. Goals and Policy Plan
3. Development Framework
a. Land Use
b. Transportation
C. Utilities/Community Facilities
d. Planning Districts
4. Implementation Plan
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FINAL PLAN REVIEW AND ADOPTION
The draft plan will be reviewed, edited and adopted through the following process:
Second Community Workshop meeting where the draft plan will be presented.
We take any comments and revisions and work them into the plan.
2. Community Open House. Schedule an open house to present the draft plan to
the general public for comments.
3. Public Hearing before the Planning Commission.
4. City Council meeting plan review and Council resolution adopting the plan.
BUDGET AND SCHEDULE
The aforementioned work plan outlines a process that considers a new Council and the
need for public participation in the formulation of the Comprehensive Plan. Fortunately,
the City has undertaken an effort to inventory and document its streets, utilities, and
stormwater planning. This should reduce time and efforts in the Inventory process.
Based on the aforementioned work program, the following budget is proposed:
Tactics Interview & Summary
$3,600
Inventory
2,800
Community Survey
N/A
Community Workshop
800
Neighborhood Open Houses (4)
1,600
Plan Formulation
6,000
Community Workshop
800
Community Open Houses (2)
800
Planning Commission Presentation/
City Council Action
300
Sub -Total
16,700
10% Contingency
1,700
TOTAL
$18,400
Tactics Interviews/Summary
Inventory
Community Survey
Community Workshop
Neighborhood Open Houses (4)
Plan Formulation
Second Community Workshop
Community Open Houses (2)
Planning Commission Public Hearing
City Council Presentation
February — March 2011
February — March 2011
April 2011
May — June 2011
June —August 2011
August 2011
August — September 2011
October 2011
November 2011
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