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2012-01-03 CC Packet
Albertville Albertville Council Agenda Sir Toum UAW ftMyuft. City of be g January 3, 2012 (TUESDAY) 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 19, 2011 regular City Council minutes as presented (pgs. 1-9) B. Acknowledgement of the Monday, December 19, 2011 Joint Powers Water Board meeting — majority of Council members were present as the meeting was held in the East Conference Room at the Albertville City Hall C. Authorize the Tuesday, January 3, 2011 payment of the claims that includes electronic payments 513, 514, 530-537 EFT and check numbers 30566 to 30596 as presented (pgs. 11-15) D. Approve Resolution No. 2012-001 Acknowledging the Appointments for the Various Offices for the 2012 Calendar Year (pgs. 17-21) E. Acknowledge the City Engineer's Project Status Report (pgs. 23-24) F. Adopt the 2011 Pay Equity Compliance Report (pgs. 25-27) City of Albertville Council Agenda Page 2 of 3 TUESDAY, January 3, 2012 7. DEPARTMENT BUSINESS A. City Council B. Fire Department C. Public Works Department D. Utilities Department (WWTP) E. Building Department F. Finance Department G. City Clerk H. Planning and Zoning I. Engineering 1). Amend the Professional Service Contract amount with SRF Consulting from $419,536 to $451,536 for the final design of the I-94 Westbound Collector - Distributor Road (pg. 29) J. Legal K. Administration 8. ANNOUNCEMENTS and or UPCOMING MEETINGS JANUARY 2012 9 6:00 P.M. 10 7:00 P.M. 16 all day 17 7:00 p.m. 23 6:30 p.m. 27-28 all day 30 6:00 p.m. 31 11:30 a.m. STMA Ice Arena Board meeting Planning and Zoning Commission meeting (cancelled) Martin Luther King, Jr. Day observed — City offices closed City Council meeting Joint Powers Water Board meeting Leadership Conference for Experienced Officials (pg. 33 Conference is put on by the League of Mn Cities) Joint cities of Albertville & St. Michael and STMA School Board mtg. (Albertville City Hall) I-94 West Chamber of Commerce -State of the Cities Address (pg. 31 held at the St. Michael City Hall) M:\Public Data\City Council\Council Packet information\2012\01 03 2012 (TUE)\01 03 2012 Agenda.doc Meeting Date: January 3, 2012 City of Albertville Council Agenda TUESDAY, January 3, 2012 Page 3 of 3 MENIMMqjME= MMMOOMM e e©ee eMMMMMM ffinmffiffiffin FEBRUARY 201.2 6 7:00 p.m. 13 6:00 p.m. 14 7:00 p.m. 20 all day 21 7:00 p.m. 27 6:30 p.m. City Council meeting STMA lee Arena Board meeting Planning and Zoning Commission meeting (cancelled) President's Day observed — City offices closed City Council meeting Joint Powers Water Board meeting Su M I Tu WITh FISa 1 1 2 3 4 5 7 I G- 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 = 28 129 9. ADJOURNMENT MAPublic Data\City CounciKouncil Packet information\2012\01 03 2012 JUE)\01 03 2012 Agenda.doc Meeting Date: January 3, 2012 �bcrtvillc Mayor and Council Communication sa-VT�WUMN..ft0tyuft. December 27, 2011 SUBJECT: CONSENT (CITY CLERK) - CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO approve the Monday, December 5, 2011 regular City Council minutes as presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. BACKGROUND: City staff is assigned to attend the regularly scheduled City Council meetings and various other workshops for the purpose of recording and documenting any action that takes place or motions that are made during such meetings. The minutes are presented for Council to review and amend the content as they see necessary. Staff will amend the presented minutes to incorporate the corrections made by the Council. KEY ISSUES: • Council members and staff have the opportunity to make necessary corrections to the documented minutes. • Approve the minutes as prepared by City staff with no amendments. • Minutes are permanent records of the City's documents. LEGAL ISSUES: In accordance with Council and Auditing practices, the Mayor, Council, and staff members have the ability to amend minutes, which requires a consensus of the City Council. Submitted through: Larry R. Kruse, City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: Monday, December 19, 2011 regular City Council minutes M:\Public Data\Requests for Council Actions (RCA)\2012\0 103 2012 Consent City Clerk minutes RCA.doc Agenda Item No. 6..t.-A.• Meeting Date January 3, 2012 Nbertville Sm" Town uAka. we aky Ufa. ALBERTVILLE CITY COUNCIL December 19, 2011 MINUTES ALBERTVILLE CITY HALL 7:00 PM CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Meehan called the regular City Council meeting to order at 7:10 p.m. All individuals present said the Pledge of Allegiance. ROLL CALL Council members present were: Mayor Mark Meehan, Council members Larry Sorensen, Dan Wagner, John Vetsch, and Jillian (Schommer) Hendrickson Council members Absent: none Staff members present were: City Attorney Michael Couri, City Administrator Larry Kruse, Finance Director Tina Lannes, City Clerk Bridget Miller, and City Engineer Adam Nafstad Staff members Absent: City Planner Alan Brixius RECOGNITION -PRESENTATION -INTRODUCTIONS No comments CITIZEN FORUM No comments AMENDMENTS TO THE AGENDA Mayor Meehan inquired if there were any amendments to the December 19, 2011 regular City Council Agenda, which Council member Vetsch added Albertville City Code Dumpster Cover Enforcement placed under City Council. M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm.doc Meeting Date: January 3, 2012 2 City of Albertville Council Minutes December 19, 2011 Page 2 of 8 CMs Vetsch/Sorensen motioned to approve the Monday, December 19, 2011 agenda as amended adding item 7.A.1. City Council — Dumpster Cover Code Enforcement. Motion carried unanimously. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Acknowledge draft minutes of the various Commissions, Committees, and Boards 1). December 12, 2011 STMA Arena Board minutes B. Approve the December 5, 2011 Truth -in -Taxation notes and the December 5, 2011 regular City Council minutes as presented C. Authorize the Monday, December 19, 2011 Payment of Claims (bills) for check electronic payments 309 EFT — 31.8 EFT and check numbers 30477to 30523 as presented and Authorize payment of all just claims received by December 31, 2011 (year-end closeout) D. Approve Resolution No. 2011-039 setting the various fees for the 2012 calendar year E. Acknowledge the Letter of Interestfrom Robert Olson and recommend re -appointment to the Planning and Zoning Commission for a three-year term that will take effect January 1, 2012 Council member Wagner pulled item 6.D. Resolution No. 2010-039 (should be Resolution No. 2011-039) a Resolution Setting the Various Fees for the 2012 Calendar Year, which will be discussed after the approval of the remaining Consent Agenda items. Finance Director Lannes corrected the EFTs and check numbers that were included for payment, which were as follows: 503 EFT — 509 EFT and check numbers 30525 to 30564. The correct EFTs and check numbers will be noted in the motion. CMs Wagner/Sorensen motioned to approve the Monday, December 19, 2011 Consent Agenda as pulling item no: 6.D. Approve Resolution No. 2010-039 (should be 2011-39) a resolution setting various fees for the 2012 calendar year; the remainder of items approved are, Acknowledge draft minutes of the various Commissions, Committees, and Boards, December 12, 2011 STMA Arena Board minutes, Approve the December 5, 2011 Truth -in -Taxation notes and the December 5, 2011 regular City Council minutes as presented, Authorize the Monday, December 19, 2011 Payment of Claims (bills) for check electronic payments 503 EFT — 509 EFT and check numbers 30525 to 30564 as presented and Authorize payment of all just claims received by December 31, 2011 (year-end closeout), and Acknowledge the Letter of Interest from Robert Olson and recommend re -appointment to the Planning and Zoning Commission for a three-year term that will take effect January 1, 2012. Council members Wagner, Sorensen, Vetsch, (Schommer) Hendrickson voted aye. Mayor Meehan voted nay. Motion carried. M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm.doc Meeting Date: January 3, 2012 0 City of Albertville Council Minutes December 19, 2011 Page 3 of 8 Approve Resolution No. 2010-039 (should be 2011-039) entitled a Resolution Setting the Various Fees for the 2012 Calendar Year Council member Wagner stated that in prior years the changes on the resolution were bolded. Wagner did not notice any bolding and wanted to know what, if any, changes there were to the fees. Finance Director Lannes began with the Dog License fee, which was amended because vaccinations have increased to three (3) years. Staff accommodated the number of years a resident could get a dog license from the maximum of two (2) years to three (3) years. This is a minimal cost savings on the ordering of dog tags. City Clerk Miller reported on another addition to the resolutio n' under a pass through, which involved the collecting of a $15.00 per individual Background Check fee that is, payable to the Bureau of Criminal Apprehension (BCA) to conduct a'background check on individuals applying for liquor or massage licenses. The fee was $4.00 tha# the City would pay as it was a minimal amount. It was a few years ago the fee went up to $15.00 per individual and the City has been paying the full amount. Staff is recommending the authorization and approval to charge the individual to compensate for the expense. Council member Wagner added this would be considered a pass through charge. Council member Sorensen clarified it should be Resolution No. 2011-039 and not Resolution No. 2010-039 as recorded on the December 19, 2011 City Council -Consent Agenda. City Clerk Miller acknowledged the incorrect year that was listed on the December 19, 2011 Agenda and would make sure the correct number was on the Resolution being presented, discussed, and approved this evening. CMs Sorensen/(Schommer) Hendrickson motioned to approve Resolution No. 2011-039 entitled a Resolution Setting the Various fees for the 2012 Calendar Year as amended changing the title to reflect the appropriate year. Motion carried unanimously. CITY COUNCIL City Code — Dumpster Cover Code Enforcement Council member Vetsch wanted clarification of the 2005 Albertville City Code (ordinance) that applies towards construction projects that involve a roll -off dumpster. Vetsch was under the impression these dumpsters are supposed to be covered at night. Vetsch shared there are a couple of City buildings that are/were having repairs, which a roll -off dumpster was located on the site and after hours, the dumpsters were not covered up. Vetsch felt the City should be following the same regulations that it expects builders, construction crews, and residents to abide by with having roll -off dumpsters covered at night or when there is no activity. M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm.doc Meeting Date: January 3, 2012 0 City of Albertville Council Minutes December 19, 2011 Page 4 of 8 City Administrator Kruse acknowledged the oversight of making sure the dumpsters were covered during various City facility construction projects. Kruse stated he would bring this to Building Official Sutherland's attention to get the dumpsters covered and monitor when future City facilities are having repairs or construction done. FIRE DEPARTMENT No comments PUBLIC WORKS -PARKS DEPARTMENT Discussion of the construction of two (2) 16' x 20' concrete slabs and a 12' x 14maintenance free deck at Lions Park Pavilion located off Main Avenue NE Public Works -Parks Maintenance Department Supervisor Guimont opened up the potential of an expansion on the Albertville Lions Park Pavilion located off Main Avenue NE. Guimont shared that the Lions want to have additional hard surface for the annual Farmers Market. It would also be beneficial during the annual Friendly City Days as the Lions use the unpaved ground to grill pork chops and corn -on -the cob. Albertville Lions member LeRoy Berning was present to add that the Farmers Market has become popular and successful. There is not enough room under the main structure to house the number of people that sign up for the Farmers Market and having the hard surface would be appreciated. The wish is to construct a free deck near the area so that during the Farmers Market there could be music for the customers to listen to as they shop. There have been times when the people enjoyed taking time to sit down at a picnic table to relax and listen to the music. As PW-PM Dept. Supervisor Guimont stated, having the hard surface for the Albertville Lions during Friendly City Days would be nice because of the uncertain weather conditions. There have been years when it has rained and the ground becomes soggy and muddy. Having the hard surface would be a safety precaution while working with the grills. Council member (Schommer) Hendrickson had a concern with the cost and why it is being paid for by the Albertville Lions. (Schommer) Hendrickson added that she has attended the Farmers Market this past year and agrees to the need for additional hard surface for the vendors. City Administrator Kruse wished to bring this request before the Council to discuss whether the City should allow the Albertville Lions to proceed or to hold off and have a Central (City) Park Vision Study be prepared. Kruse invited the Council to share what their vision of Central Park should or could potentially be. M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm.doc' Meeting Date: January 3, 2012 5 City of Albertville Council Minutes December 19, 2011 Page 5 of 8 The Council realized this is a discussion item, but upon hearing the reasoning behind the construction of the concrete slabs and the maintenance free deck they were in agreement to make a motion tonight. Council member (Schommer) Hendrickson had reservations about the concrete slabs; however, came to the conclusion that is it concrete, which would be easy to remove in the future for upgrading the site as well as the maintenance free deck that will be easy to remove from the site. Mayor Meehan reiterated the concrete would be a good addition to the current Albertville Lions Pavilion area to allow for additional space during both Friendly City Days and the Farmers Market. The maintenance free deck would be a temporary structure for the Farmers Market with the plan for something more permanent in the future when and if a Central Park Vision Study can be prepared. CMs Vetsch/(Schommer) Hen/lrir�.lrenn n_ 1`,b _i to approve the construction of two (2) 16' x 20' cc.--zr tc slabs and a 12' x 14' maintenance free deck at Lions Park Pavilion located at 5801 Main Avenue NE (at the corner of Main Avenue NE and 58th Street NE) within the Albertville city limits with the Albertville Lions providing financial support towards the construction of the concrete slabs and the 12" x 14' maintenance free Amphitheatre style deck. Motion carried unanimously. Utilities DEPARTMENT No comments BUILDING DEPARTMENT No comments Finance Director Lannes reported staff prepared a resolution adopting the 2012 Capital Improvement Plan (CIP) that is reviewed and updated on an annual basis because it is a living document. This document serves the purpose of providing an orderly and efficient long-term plan for acquiring necessary buildings, land, major equipment, infrastructure, and other commodities of significant value that have a useful life of several years. Council member Vetsch wanted clarification whether the Council will receive a copy of the CIP, which Finance Director Lannes confirmed that the Council received a copy of the 2012 Capital M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm.doc Meeting Date: January 3, 2012 0 City of Albertville Council Minutes December 19, 2011 Page 6 of 8 Improvement Plan (CIP) at the December 5, 2011 Workshop Session. The 2012 CIP was a lengthy document compared to the 11" x 17" document that was distributed in prior years. Lannes went on to explain staff didn't include the lengthy document in the packet to reduce the amount of paper being used. Lannes concluded that this document is an opportunity for optimal decision -making by proposers, users, and evaluators of capital projects and their funding. CMs (Schommer) Hendrickson/Sorensen motioned to approve Resolution No. 2011-040 entitled a Resolution Adopting the 2012 Capital Improvement Plan (CIP). Mayor Meehan, Council members (Schommer) Hendrickson, Sorensen, and Wagner, voted aye. Council member Vetsch voted nay. Motion carried. Approve Resolution No. 2011-041 entitled a Resolution Adopting the City of Albertville, MN 2011 Fund Balance Policy (GASB 54) Finance Director Lannes reported that included in the packet is Resolution No. 2011-041 adopting the City of Albertville's 2011Fund Balance Policy (GASB 54). Lannes explained that GASB stands for the Governmental Accounting Standards Board. It is the GASB's role to establish and improve standards of reporting for U.S. State and Local governments. This style of reporting is recognized as the official source of Generally Accepted Accounting Principles (GAAP) for state and local governments. Lannes continued by stating that GASB found significant variations in how standards are applied, leading to significant divergence in practice. There is a widespread confusion about terminology used in documents. The terminology is mismatched between what governments are reporting about fund balance and what users of financial statements actually need. It was the Governmental Accounting 'Standards Boards (GASB) that met and issued Statement 54 in March 2009. Albertville has been working towards presenting and implementing the GASB 54, which is included in Resolution No. 2011-041. CMs Wagner/S Adopting the 21 Hendrickson, S carried. CITY CLERK No comments red to approve Resolution No. 2011-041 entitled a Resolution A as presented. Mayor Meehan, Council members (Schommer) agner voted aye. Council member Vetsch voted nay. Motion M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm.doc Meeting Date: January 3, 2012 City of Albertville Council Minutes December 19, 2011 Page 7 of 8 PLANNING Authorize staff to prepare a 2012 NAC Vision Study and Goal Setting Report City Administrator Kruse asked the Council if they were interested in authorizing staff in preparing a 2012 NAC Vision Study and Goal Setting Report at a cost not to exceed $6,200. CMs (Schommer) Hendrickson/Wagner motioned to authorize staff to prepare a 2012 NAC Vision Study and Goal Setting Report at a cost not to exceed $6,200, which will be presented to the City Council at a future meeting. Motion carried unanimously. ENGINEERING No comments LEGAL No comments ADMINISTRATION 1G MEETINGS as Day observed — City offices closed Su M Tu I W Th F Sa 1 2 3 4 6 7 8 9 10 14 15 16 17 18 20 21 22 23 24 M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm doc Meeting Date: January 3, 2012 City of Albertville Council Minutes December 19, 2011 Page 8 of 8 JANUARY 201.2 2 all day 3 7:00 p.m. 9 6:00 p.m. 10 7:00 p.m. 16 all day 17 7:00 p.m. 23 6:30 p.m. 30 6:00 p.m. 31 11:30 a.m. Sul MI Tu 1 New Year's Day observed — City offices closed City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting Martin Luther Ding, Jr. Day observed — City offices closed City Council meeting Joint Powers Water Board meeting Joint cities of Albertville & St. Michael and STMA School Board mtg. (Albertville City Hall) State of the Cities Address (St. Michael City Hall) nary/=1 W Th F Sa 41 51 61 71 ADJOURNMENT . Mayor Meehan adjourned he regular City Council meeting at 7:27 p.m. The Council took a five (5) minute recess then regrouped in the East Conference Room to conduct the 2011 Annual Performance Reviews for the City Attorney, City Engineer, and City Administrator. Bridget Miller, City Clerk (recording secretary) M:\Public Data\City Council\Council Minutes\2011 Minutes\DRAFT bm\M 12-21-2011 draft bm.doc Meeting Date: January 3, 2012 A Aqbertville Mayor and Council Communication Sams 7 Uf. December 27, 2011 SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO authorizing the Tuesday, January 3, 2011 payment of the claims that includes electronic payments 513, 514, 530-537 EFT and check numbers 30566 to 30596 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Submitted through: Larry R. Kruse, City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\2012\01 03 2012 Finance Bills Report (RCA).doc Agenda Item NoA C. Meeting Date January 3, 2012 I Albcrtville Small Town Uving. Big City Ufa. Check Detail Register January 3, 2012 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 000513E 12/21/2011 WATSON COMPANY E 810-00000-252 Food/Consessions For Resale $845.84 807214 STMA Arena Concession food, cups Total WATSON COMPANY $845.84 Paid Chk# 000514E 12/21/2011 WRIGHT-HENNEPIN COOP ELECTRIC E 101-43160-381 Electric Utilities $559.08 00001001631 Lights E 101-45100-381 Electric Utilities $277.22 00001001631 Parks E 601-49450-381 Electric Utilities $92.22 00001001631 Lift Stations Total WRIGHT-HENNEPIN COOP ELECTRIC $928.52 Paid Chk# 030566 12/21/2011 CRYSTEEL TRUCK EQUIPMENT E 101-43100-404 Repair/Maint - Machinery/Equip $392.45 FP145046 2 9' 2 Formed cutting edge Total CRYSTEEL TRUCK EQUIPMENT $392.45 Paid Chk# 030567 12/21/2011 XCEL ENERGY E 810-00000-381 Electric Utilities $6,744.48 5158733154 STMA Arena Electricity Total XCEL ENERGY $5,744.48 Paid Chk# 000531 E 12/27/2011 BOLTON & MENK, INC E 101-43100-303 Engineering Fees $787.50 0142983 2010 Street Imp E 101-43100-303 Engineering Fees $2,625.00 0142987 2011 Street Imp E 101-41710-303 Engineering Fees $105.00 0143737 Dominium DevTown Homes 10/1 - 10/14/11 E 101-43100-303 Engineering Fees $315.00 0143757 2010 Street Imp E 101-43100-303 Engineering Fees $2,677.50 0143762 2011 Street Imp E 101-41710-303 Engineering Fees $52.50 0143763 Border States Elec 10/1 - 10/28/11 E 101-42400-303 Engineering Fees $465.00 0143768 greenhaven, pond, shed Total BOLTON & MENK, INC $7,027.50 Paid Chk# 000532E 12/27/2011 WRIGHT COUNTY AUD/TREASURER R 101-00000-34950 Other Revenues $1,271.36 AP000265142 Court Fees 86 Nov 11 Fines/Fees 8600046387 Total WRIGHT COUNTY AUD/TREASURER $1,271.36 Paid Chk# 000533E 12/27/2011 RAPIT PRINTING E 101-41100-300 Professional Srvs (GENERAL) $822.02 107460 4 page newsletter 2011 volume 4 Total RAPIT PRINTING $822.02 Paid Chk# 000534E 12/27/2011 MAGIC WATER E 101-42000-404 Repair/Maint - Machinery/Equip $106.28 18136BS FD water Total MAGIC WATER $106.28 Paid Chk# 000535E 12/27/2011 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $101.40 581867 Testing Expense (CBQD-5) E 601-49450-218 Testing Expenses $125,40 582726 Testing Expense (CBOD-5) Total MVTL LABORATORIES, INC $226.80 Paid Chk# 000536E 12/27/2011 GRAINGER E 601-49450-404 Repair/Maint - Machinery/Equip $187.20 9700881577 V belt Total GRAINGER $187.20 Paid Chk# 000537E 12/27/2011 S & T OFFICE PRODUCTS E 101-42400-200 Office Supplies (GENERAL) $58.53 010y1772 envelopes, folders E 101-42000-200 Office Supplies (GENERAL) $17.16 010y1914 folders Total S & T OFFICE PRODUCTS $75.69 M:\Public Data\City Council\Council Packet information\2012\01 03 2012 (TUE)\01 03 2012 Consent -Finance Bills Posted 012012.doc Agenda Item No. 6. C. Meeting Date January 3, 2012 12 Mayor and Council Communication -December 28, 2011 Finance - Payment of Claims Page 2 of 4 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 030568 12/27/2011 ALL STAR CHEMICAL CORP E 101-42000-200 Office Supplies (GENERAL) $462.66 19446 vehicle was & wax FD Total ALL STAR CHEMICAL CORP $462.66 Paid Chk# 030569 12/27/2011 AMERICAN TEST CENTER E 101-42000-404 Repair/Maint - Machinery/Equip $1,135.00 2113501 FD Annual Ladder Testing E 101-45100-404 Repair/Maint - Machinery/Equip $435.00 2113502 bucket truck test annual E 101-43100-405 Repair/Maint -Buildings $250.00 2113502 lift truck tested annual Total AMERICAN TEST CENTER $1,820.00 Paid Chk# 030570 12/27/2011 ARAMARK UNIFORM SERVICES E 101-41940-405 Repair/Maint - Buildings $54.06 629-7387067 CH Mops, mats, towels Total ARAMARK UNIFORM SERVICES $54.06 Paid Chk# 030571 12/27/2011 BUSINESS FORMS & ACCOUNTING E 101-41400-200 Office Supplies (GENERAL) $233.52 45242 W2 & envelopes, 1099 & envelopes Total BUSINESS FORMS & ACCOUNTING $233.52 Paid Chk# 030572 12/27/2011 CARLSON BUILDING SERVICES, INC E 601-49450-210 Operating Supplies (GENERAL) $12.78 38440 Can liners E 101-41940-210 Operating Supplies (GENERAL) $12.78 38440 Can liners E 101-43100-215 Shop Supplies $12.77 38440 Can liners E 101-42000-200 Office Supplies (GENERAL) $12.77 38440 Can liners E 602-49400-210 Operating Supplies (GENERAL) $12.78 38440 Can liners E 602-49400-210 Operating Supplies (GENERAL) $34.20 38699 tp, twls, soap, etc E 601-49450-210 Operating Supplies (GENERAL) $34.20 38699 tp, twls, soap, etc E 101-43100-215 Shop Supplies $34.20 38699 tp, twls, soap, etc E 101-42000-200 Office Supplies (GENERAL) $34.20 38699 tp, twls, soap, etc E 101-41940-210 Operating Supplies (GENERAL) $34.21 38699 tp, twls, soap, etc Total CARLSON BUILDING SERVICES, INC $234.89 Paid Chk# 030573 12/27/2011 EMERGENCY APPARATUS MNTC E 101-42000-404 Repair/Maint - Machinery/Equip $631.29 59343 Repair Engine 11 Total EMERGENCY APPARATUS MNTC $631.29 Paid Chk# 030574 12/27/2011 FEHN COMPANIES, INC E 604-49960-406 R/M - Collection System $1,600.00 25588 ditch cleaning Total FEHN COMPANIES, INC $1,600.00 Paid Chk# 030575 12/27/2011 FRONTLINE PLUS FIRE & RESCUE E 101-42000-583 Capital - Hose $1,981.74 11285 fire hose Total FRONTLINE PLUS FIRE & RESCUE $1,981,74 Paid Chk# 030576 12/27/2011 HENRYS WATERWORKS, INC E 602-49400-407 R/M - Water Mains $461.38 15517 water main repairs Total HENRYS WATERWORKS, INC $461.38 Paid Chk# 030577 12/27/2011 HIPSAG INSPECTIONS INC R 101-00000-32000 Licenses and Permits $64.00 120811 electrical inspections Total HIPSAG INSPECTIONS INC $64.00 Paid Chk# 030578 12/27/2011 M & T FIRE AND SAFETY E 101-42000-404 Repair/Maint - Machinery/Equip $821.91 93643 traffic cones for all FD truck Total M & T FIRE AND SAFETY $821.91 Paid Chk# 030579 12/27/2011 MIDWEST SAFETY COUNSELORS, INC E 101-42000-310 Other Professional Services $282.42 649199 MSA Calibration Gas Total MIDWEST SAFETY COUNSELORS, $282.42 Paid Chk# 030580 12/27/2011 MUNICIPAL EMERGENCY SER. INC. E 101-42000-404 Repair/Maint - Machinery/Equip $795.00 00280852 snvAir compressor service E 101-42000-580 Capital - Other Equipment $1,055.91 00281793_snvSCBA flow test Total MUNICIPAL EMERGENCY SER. INC. $1,850.91 Paid Chk# 030581 12/27/2011 NORTH MEMORIAL URGENT CARE E 101-42000-305 Medical -Physicals $176.00 498059001211 physical new FF Total NORTH MEMORIAL URGENT CARE $176.00 M:\Public Data\City Council\Council Packet information\2012\01 03 2012 (TUE)\01 03 2012 Consent -Finance Bills Posted 012012.doc Agenda Item No. 6.C. Meeting Date January 3, 2012 13 Mayor and Council Communication -December 28, 2011 Finance - Payment of Claims Check Amt Invoice Comment Page 3 of 4 10100 Premier Bank Paid Chk# 030582 12/27/2011 PITNEY BOWES - EASYPERMIT POST E 601-49450-413 Office Equipment Rental $124.23 15176927877 Postage & Supplies E 101-41400-413 Office Equipment Rental $344.47 15176927877 Postage & Supplies E 602-49400-413 Office Equipment Rental $56.47 15176927877 Postage & Supplies E 604-49960-413 Office Equipment Rental $39.53 15176927877 Postage & Supplies Total PITNEY BOWES - EASYPERMIT POST $564.70 Paid Chk# 030583 12/27/2011 SAFETY TRAIN E 101-45100-208 Training and Instruction $300.00 110511 safety train/Annual fee E 601-49450-208 Training and Instruction $300.00 110511 safety train/Annual fee E 101-43100-208 Training and Instruction $300.00 110511 safety train/Annual fee E 602-49400-208 Training and Instruction $300.00 110511 safety train/Annual fee Total SAFETY TRAIN $1,200.00 Paid Chk# 030584 12/27/2011 SPORT SYSTEMS UNLIMITED CORP E 810-00000-405 Repair/Maint - Buildings $212.50 0034371-IN STMA Arena Rink Board Repair Z-doors Total SPORT SYSTEMS UNLIMITED CORP $212.50 Paid Chk# 030585 12/27/2011 STEP SAVER INC E 810-00000-405 Repair/Maint - Buildings $165.09 54799 Bulk Salt Total STEP SAVER INC $165.09 Paid Chk# 030586 12/27/2011 SUN PRESS & NEWSPAPERS E 101-41100-300 Professional Srvs (GENERAL) $83.60 1352448 ordinance 2011 1083559 Total SUN PRESS & NEWSPAPERS $83.60 Paid Chk# 030587 12/27/2011 SURPLUS SERVICES E 101-43100-215 Shop Supplies $12.00 20032985 misc equip E 101-43100-215 Shop Supplies $150.00 9552 mitten sets, boots, tamper Total SURPLUS SERVICES $162.00 Paid Chk# 030588 12/27/2011 SWEENEY CONTROLS COMPANY E 601-49450-404 Repair/Maint - Machinery/Equip $4,168.13 STDINVO9578up grade screen to PV (lift station) Total SWEENEY CONTROLS COMPANY $4,168.13 Paid Chk# 030589 12/27/2011 USA BLUE BOOK E 601-49450-210 Operating Supplies (GENERAL) $158.49 547988 form breaker, valve, wire staff Total USA BLUE BOOK $158.49 Paid Chk# 000530E 01/03/2012 PRINCIPAL LIFE INSURANCE CO E 101-41300-131 Employer Paid Health $85.15 100866210000 Emp Life, Dental, Stdis G 101-21710 Other Deducations $274.62 100866210000 Emp Port. E 101-41400-131 Employer Paid Health ($1.58) 100866210000 Emp Life, Dental, Stdis E 101-41500-131 Employer Paid Health $141.23 100866210000 Emp Life, Dental, Stdis E 101-42400-130 Employer Paid Ins (GENERAL) $0.00 100866210000 Emp Life, Dental, Stdis E 101-45100-130 Employer Paid Ins (GENERAL) $196.39 100866210000 Emp Life, Dental, Stdis E 601-49450-130 Employer Paid Ins (GENERAL) $193.37 100866210000 Emp Life, Dental, Stdis E 602-49400-130 Employer Paid Ins (GENERAL) $193.35 100866210000 Emp Life, Dental, Stdis E 810-00000-130 Employer Paid Ins (GENERAL) $129.78 100866210000 Emp Life, Dental, Stdis E 101-43100-130 Employer Paid Ins (GENERAL) $197.75 100866210000 Emp Life, Dental, Stdis Total PRINCIPAL LIFE INSURANCE CO $1,410.06 Paid Chk# 030590 1/3/2012 BANYON DATA SYSTEMS E 101-42000-310 Other Professional Services $1,409.47 00147347 Annual support E 604-49660-300 Professional Srvs (GENERAL) $1,409.46 00147347 Annual support E 601-49450-300 Professional Srvs (GENERAL) $1,409.47 00147347 Annual support E 101-41400-300 Professional Srvs (GENERAL) $1,409A7 00147347 Annual support E 602-49400-300 Professional Srvs (GENERAL) $1,409.47 00147347 Annual support Total BANYON DATA SYSTEMS $7,047.34 Paid Chk# 030591 1/3/2012 BEAUDRY, JUDY G 101-22900 Rental Deposit Escrow $100.00 Refund Damage Deposit Refund-12/18/11 CH Total BEAUDRY, JUDY $100.00 M:\Public Data\City Council\Council Packet information\2012\01 03 2012 (TUE)\01 03 2012 Consent -Finance Bills Posted 012012.doc Agenda Item No. 6.1..... Meeting Date January 3, 2012 14 Mayor and Council Communication —December 28, 2011 Finance — Payment of Claims Page 4 of 4 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 030592 1/3/2012 CARLSON BUILDING SERVICES, INC E 101-42000-405 Repair/Maint - Buildings $133.59 38490 January monthly cleaning FD E 101-41940-405 Repair/Maint -Buildings $422.16 38490 January monthly cleaning City Hall Total CARLSON BUILDING SERVICES, INC $555.75 Paid Chk# 030593 1/3/2012 MINNESOTA ICE ARENA MGRS ASSOC E 810-00000-433 Dues and Subscriptions $145.00 1951 STMA Arena 2012 annual membership renewal fee Total MINNESOTA ICE ARENA MGRS ASSOC $145.00 Paid Chk# 030594 1/3/2012 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $583.33 242371 Jan 12 Maint agreement 9 of 12 Total SCR, INC - ST. CLOUD $583.33 Paid Chk# 030595 1/3/2012 SENTRY SYSTEMS, INC. E 101-43100-405 Repair/Maint - Buildings $31.27 649199 PW Alarm E 101-42000-405 Repair/Maint - Buildings $4.22 649199 Daily test FD E 101-42000-405 Repair/Maint - Buildings $20.25 649199 FD Alarm Total SENTRY SYSTEMS, INC. $55.74 Paid Chk# 030596 1/3/2012 WRIGHT COUNTY EDP E 101-41100-433 Dues and Subscriptions $1,729.40 December 2012 Annual Membership dues Total WRIGHT COUNTY EDP $1,729.40 Fund Summary 10100 Premier Bank 101 GENERAL FUND $26,394,50 601 SEWER FUND $6,906.89 602 WATER FUND $2,467.65 604 STORM WATER $3,048.99 810 STMA ARENA $7,826.02 $46,644.05 M:\Public Data\City Council\Council Packet information\2012\01 03 2012 (TUE)\O1 03 2012 Consent -Finance Bills Posted 012012.doc Agenda Item NoA C. Meeting Date January 3, 2012 15 Nbertville Mayor and Council Communication S-alaft 0� Ur� December 29, 2011 SUBJECT: CONSENT AGENDA - CITY COUNCIL — 2012 APPOINTMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: Motion to approve Resolution No. 2012-001 entitled a Resolution Making Appointments to Certain Offices and Positions within the City of Albertville for the Year 2012 and Re -scheduling City Council meetings that Conflict with Legal Holidays or the 2012 General Election, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. BACKGROUND: Every year the Mayor reviews and discusses the various appointments to certain offices and positions held for the upcoming year with Council members. Staff informs the Mayor what Council dates that need to be re -scheduled because of the conflict with legal holidays or elections, which is included in the Resolution that is presented. Staff wanted to include the Economic Development Authority to the list of appointments. KEY ISSUES: • Re -scheduling the following meetings because of the conflict of a legal holiday: Martin Luther King Day - Monday, January 16, 2012 to Tuesday, January 17, 2012; President's Day - Monday, February 20, 2012 to Tuesday, February 21, 2012; Labor Day - Monday, September 3, 2012 to Tuesday, September 4, 2012; and, General Election — Tuesday, November 6, 2012 to Wednesday, November 7, 2012 FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to the City Council approval of the Resolution setting the 2012 Appointments and re -scheduling City Council meetings that conflict with legal holidays or the general election. LEGAL ISSUES: In accordance with Council practices, the Mayor, Council, and staff members have the ability to amend Resolutions prior to Council approval. Submitted through: Larry R. Kruse, City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: Resolution No. 2012-001 M:\Public Data\Requests for Council Actions (RCA)\2012\01 03 2012 2012 Council Appointments RCA.doc Agenda Item No. 6.l..l. Meeting Date January 3, 2012 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2012-001 A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF ALBERTVILLE FOR THE YEAR 2012 AND RE -SCHEDULING CITY COUNCIL MEETINGS THAT CONFLICT WITH LEGAL HOLIDAYS WHEREAS, it has been the policy of the Albertville City Council to make annual appointments to fill certain offices and positions with the city government at the beginning of each year. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Minnesota, establishes the following: 1. That the following persons are appointed by the City Council to the following offices and positions for the year 2009: ACTING MAYOR: ANIMAL CONTROL: ASSISTANT WEED INSPECTOR: BOND COUNSEL: CABLE TV BOARD: CITY ATTORNEY: CITY ENGINEER: John Vetsch Monticello Animal Control Public Works Supv. Tim Guimont Briggs & Morgan Kennedy & Graven Acting Mayor Court, MacArthur & Ruppe, LPPL Bolton & Menk, Inc. City of Albertville County of Wright Resolution No. 2012-001 Page 2 CITY PLANNER: CIVIL DEFENSE DIRECTOR: ECONOMIC DEVELOPMENT AUTHORITY (EDA): FINANCIAL ADVISOR: FIRE RELIEF ASSOCIATION REPRESENTATIVES: FIRE DEPT. REPRESENTATIVE / PUBLIC SAFETY COMMITTEE: FAMILY- YOUTH COMMUNITY COOPERATIVE: JOINT POWERS WATER BOARD: LIBRARY (St. Michael Library): PARKS & RECREATION COMMITTEE: PERSONNEL COMMITTEE: Northwest Associated Consultants Fire Chief Tate Mills Mayor and all Council members Northland Securities Springsted, Inc. Assistant Fire Chief Jay Eull Dan Wagner City Administrator Larry Kruse Larry Sorensen Jillian Hendrickson Mark Meehan, Alternate Fire Dept. Representative Jillian Hendrickson Dan Wagner, Alternate Mark Meehan John Vetsch Dan Wagner, Alternate Mark Meehan Jillian Hendrickson Larry Sorensen Public Works Supv. Tim Guimont Mark Meehan John Vetsch M:\Public Data\Resolutions\2012 ReSolutions\DRAFT Resolutions\R 2012-001 (Appointments) DRAFT.doc 19 City of Albertville County of Wright Resolution No. 2012-001 Page 3 PLANNING COMMISSION: Dan Wagner Jillian Hendrickson, Alternate Jon Sutherland, Zoning Admin. PUBLIC WORKS COMMITTEE: Larry Sorensen John Vetsch Public Works Supv. Tim Guimont OFFICIAL NEWSPAPER: North Crow River News OFFICIAL DEPOSITORIES: Bank of Elk River Dain Rausher FTN Financial Highland Bank LMC 4M Fund Lake Community Bank Northland Securities Premier Bank Venture Bank Wachovia Securities OTSEGO CREEK AUTHORITY: John Vetsch Dan Wagner, Alternate Planning Commission Chair RULES OF PROCEDURE: Robert's Rules of Order STMA ICE ARENA BOARD: Dan Wagner Larry Sorensen John Vetsch, Alternate STMA Manager Grant Fitch TAX INCREMENT CONSULTANTS: Briggs & Morgan Kennedy & Graven M:\Public Data\Resolutions\2012 Resolutions\DRAFT Resolutions\R 2012-001 (Appointments) DRAFT.doc 20 City of Albertville County of Wright Resolution No. 2012-001 Page 4 2. City staff and/or consultants will attend the council, boards, commissions, and committee meetings as directed by the City Council. Staff who is directed to attend meetings will be compensated based on the City's personnel policies or contractual agreements. Staff who is not directed to attend will not be compensated for their attendance. Change City Council regular meeting dates conflicting with legal holidays as follows: Martin Luther King Day - Monday, January 16, 2012 to Tuesday, January 17, 2012 beginning at 7:00 p.m.; President's Da v - Monday, February 20, 2012 to Tuesday, February 21, 2012 beginning at 7:00 p.m.; Labor Dav - Monday, September 3, 2012 to Tuesday, September 4, 2012 beginning at 7:00 p.m.; and, General Election — Tuesday, November 6, 2012 to Wednesday, November 7, 2012 beginning at 7:00 p.m. 4. That such appointment shall take effect on the date thereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. Adopted this 3rd day of January 2012 by the City Council of the City of Albertville. Mark Meehan, Mayor Bridget Miller, City Clerk M:\Public Data\Resolutions\2012 Resolutions\DRAFT Resolutions\R 2012-001 (Appointments) DRAFT.doc 21 • EaO L_T"QN V�l Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.bolton-menk.com MEMORANDUM Date: December 27, 2011 To: The Honorable Mayor and City Council Cc: Larry Kruse, Albertville City Administrator From: Adam Nafstad, P.E., Albertville Engineer Subject: Project Status Update The following is a brief project status update as of December 28, 2011: 1 N�� I-94 Westbound Collector Distributor Road MnDOT is requiring that the profile of the CD road be revised to eliminate the need of the median barrier wall and to reduce the cross slope of the median between the CD road and mainline. SRF has submitted a request for a budget amendment to the professional service contract for design and staff will be seeking Council's approval. While the profile revision itself is fairly achievable, the extent of the plan revisions is rather significant given that the profile impacts almost all aspects of the design and plan. SRF is proposing to complete the revisions and re -submit the plans for approval by the end of January at a cost of $32,000. The estimated construction savings by eliminating the barrier wall is expected to be in excess of $200,000. Concurrent with the MnDOT required revisions, staff is working on: the Municipal Agreement with State, closing on the AT&T acquisition, coordination and scheduling of the relocation of the AT&T fiber lines, the Cash Flow Analysis for the PFA loan, and various State permits and certificates. Once the State has approved the final plans, staff will seek the Council's approval to advertize for bids. During the advertisement period, staff will conduct an informational open house. Upon receipt of bids an improvement hearing will be held and Council will determine whether or not to award the project for an early spring start. 2. 2011 Street Improvements All work has been completed. Staff will be reviewing the work for any needed corrections. 3. CSAH 19 Traffic Signals The flashing yellow left signal head improvements at CSAH 37 and 19 were installed on the 30`" of November. Overall, the signal improvements have been received very well and staff will be monitoring the performance intersection. 4. Ditch No. 9 Improvements Public Works is in the process of clearing trees and brush from the portion of the ditch located west of Kagan Avenue and in the southwest corner of the City. Staff has completed DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer to • E23 Albertville Project Status Update 12/27/11 +$ Page 2of2 the field survey of the ditch between Kagan and CSAH 18 in preparation for the design of ditch improvements. 5. 671h Street Ditch Approximately 2,200 feet of ditch in the Northwest Commercial Park, between the Outlet Mall and Roden property, was cleaned early this month. 6. Miscellaneous Work Items In Progress • Karston Cove 3rd Discussions • 2010 Street Improvement Project Close-out • STMA Arena Concepts • Building Permit Reviews • Towne Lakes Wetland Mitigation Acceptance • Updating of Zoning and Building related applications • 2012 Maps • WWTP Permitting I will be at your January 3rd, 2012, City Council meeting to discuss any questions concerning these and/or other projects taking place in town. 24 A\1bertvi1le Mayor and Council Communication S—V'r—wend. We saw ur. December 29, 2011 SUBJECT: CONSENT - FINANCE DEPARTMENT — PAY EQUITY REPORTING RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO adopt the 2011 Pay Equity Compliance Report. BACKGROUND: Pursuant to Minnesota State Statute 471.991 to 471.999 the City of Albertville must submit a Pay Equity Compliance Report every three (3) years. The basic function of the report compares the wages and salaries of females to insure they are comparable to that of the males. The enclosed report shows that Albertville is in compliance. Enclosed is a copy of the completed Pay Equity Implementation Report; compliance report and Predicted Pay Graph. Also enclosed is a Resolution Adopting the Pay Equity Final Report, which has been put on the consent agenda. In 2004, we completed a salary survey and updated the schedule to reflect market wages in the area. Prior to the next Pay Equity Report in 2014, I may be asking the council to consider hiring a consultant to review employees Job Points to insure they reflect the many changes we have recently made. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve pay equity reporting. LEGAL CONSIDERATIONS: The City is required to submit a pay equity compliance report pursuant to Minnesota State Statue. Submitted through: Larry R. Kruse, City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Pay Equity Report M:\Public Data\Requests for Council Actions (RCA)\2012\01 03 2012 pay equity Report (RCA). doe Agenda Item No. 6..F. Meeting Date January 3, 2012 Compliance Report Jurisdiction: Albertville Report Year: 2012 5959 Main Avenue N.E. Case: 1 - 2011 DATA (Shared (Jur and MMB)) PO Box 9 Albertville MN 55301 Contact: Tina Lannes Phone: (763) 497-3384 E-Mail: tlannes@ci.albertville.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 6 4 0 10 # Employees 7 4 0 11 Avg. Max Monthly 5,339.02 4,575.76 5,061.47 Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 88.89 " Male Female Classes Classes a. # At or above Predicted Pay 2 1 b. # Below Predicted Pay 4 3 c. TOTAL 6 4 d. % Below Predicted Pay 66.67 75.00 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = 9 Value of T = 1.138 a. Avg. diff. in pay from predicted pay for male jobs = ($2) b. Avg. diff. in pay from predicted pay for female jobs = ($94) Ill. SALARY RANGE TEST = 100.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.00 B. Avg. # of years to max salary for female jobs = 5.00 1V. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) 9000 8000 7000 6000 U) 5000 4000 s0oo 100 Predicted Pay Report for Albertville Case: 2011 DATA 12/29/2011 IJV GVV LJV JVV JJV '-FVV 'FJV JVV Points ♦ Male Jobs Female Jobs Balanced Jobs Predicted Pay ----- Line Continuation (Min) ------- Line Continuation (Max) Page 1 of 2 __ m"T `wk M% Nw£ Mayor and Council Communication December 28, 2011 SUBJECT: ENGINEERING - I-94 WB CD ROAD FINAL DESIGN—SRF CONTRACT AMENDMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approval the following motions: Motion to amend the Professional Service Contract amount with SRF Consulting from $419,536 to $451,536 for the final design of the I-94 Westbound Collector -Distributor Road. BACKGROUND: MnDOT is requesting that the profile of the WB CD Road be adjusted to 1) eliminate the need for a median barrier wall, which impedes sight distance, and 2) reduce the cross -slope of the median between the CD road and mainline to minimize the risk of vaulting. SRF is proposing to complete the requested revisions for an amount not -to -exceed $32,000. Work associated with the profile is rather extensive, as other portions of the plan need to be revised accordingly. Plan set sections that need to be revised or updated with the profile include, roadway plans, retaining wall plans, drainage plans, signage plans, cross -sections, typical sections, and quantity tabulations, together with extensive coordination with MnDOT. SRF proposes to complete and submit the revised plans to the State by late January. For your information, this is the 4ch amendment to the design contract which would amend the contract budget to $451,536. A brief summary of the amendments is as follows: Original Contract Amount $333,366 Amendment No. 1 $35,700 (Relocation of DMS, Ramp Lighting, Signage, etc.) Amendment No. 2 $29,700 (Bid Documents, Design Memo, Spec Amendments) Amendment No. 3 $20,770 (Barrier Wall, Retaining Wall) Amendment No. 4 32 000 (Profile Revision -proposed) Total Contract Amount $451,536 KEY ISSUES: • The revised profile is required by Mn/DOT for plan approval. • The additional cost associated with the additional work is $32,000. FINANCIAL CONSIDERATIONS: The costs associated with the contract amendment will be funded through the budgeted I-94 Capital Project Monies later to be reimbursed from bond proceeds, and ultimately paid via the bond levy or special assessment levy for the project. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to enter into contracts for professional services for local improvements. Submitted Through: Larry Kruse, City Administrator Department/Responsible Person: City Engineer/Adam Nafstad Attachments: Verbal SRF Budget Extension Request M:\Public Data\Requests for Council Actions (RCA)\2012\01 03 2011 Engineering SRF Contract Amendment I-94 Proj 12-2011 RCA.doc Agenda Item No. / ..I.1. Meeting Date January 3, 2012 Is 94 WEST NORTHWEST SUBURBAN Chambero .-.•omm.erc November 28, 2011 Mr. Larry Kruse City of Albertville Administrator 5959 Main Ave, P.O. Box 9 Albertville, MN 55301 Dear Larry: Every year, in January, the I-94 West Chamber of Commerce hosts the State of the Cities event in which the Mayor and City Administrator from each of the I-94 West Chamber communities (Albertville, Dayton, Hanover, Otsego, Rogers and St. Michael) are present for a question and answer time with the Chamber member businesses. This is a great way to kick off the New Year and a way to elevate the key issues that are of concern for elected officials and businesses. In order to make this event a success we need your participation. We also encourage the participation of any Council members that are available. This year's State of the Cities event will be at the St. Michael City Hall, 11900 Town Center Drive NE, Suite 300, St. Michael, from 11:30 a.m. to 1:30 p.m. on January 31, 2011. Lunch will be served. Please RSVP to the Chamber office at 763.428.2921 or via email to rbaackgi94westchamber.org_ Thank you for your time and we look forward to seeing you January 31 st. If you have any questions, please contact me at 763.428.2921. 4'ncerely, nda Baack President I-94 West Chamber of Commerce 21370 John Milless Drive Rogers, MN 55374 rbaack@i94westchamber.org 31 Learn how to empower others to help achieve your city's goals —Review the agenda and event details Happy holidays from the League of Minnesota Cities! Are you looking to get the new year off to - Suites a good start?join us for the 2012 Leadership Conference for Experienced Officials. This two-day training will offer you practical ways to collaborate with others and enhance Center! teamwork so your city can thrive. join us to: • Assess the strengths and weaknesses of your city's public engagement efforts • Identify strategies and tactics that will involve the people in your community in constructing a better framework for public engagement • Embrace the new skills needed to navigate the "new normal" —learn to rethink, reset and restructure • Recognize adaptive challenges that require a new way of thinking, and how your city might approach them Register now at www.imc.org/l 2EQC2 As part of your membership in the League of Minnesota Cities, you will receive occasional e-mails from us about our products and services; you can opt out of these e-mails by clicking the unsubscribe link below. unsubscribe Ikruse@ci.albertville.mn.us from e-mails about LMC products and services. Forward this email to a friend League of Minnesota Cities, 145 University Ave. W, Saint Paul, MN 55103-2044 ( www.imc.ora 33