2012-01-17 CC PacketCity of Albertville Council Agenda
lbcrtvi Ic Tuesday, January177 2011
Small Town Uvin9. Big City Us.
7:00 PM (Please note Pictures prior to meeting)
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of
general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings
are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5)
minutes.
Note: At 6:40 p.m. Pictures with the Mayor and Council will be
taken of Awards and Recognitions.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE — ROLL CALL
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
Fire Department Longevity Service Awards
Ten Year Service Awards
Jay Eull, Assistant Fire Chief
Jeff Davis, Captain
Ron Peterson, Lieutenant
Thirty Year Service Award
Albert Barthel
Finance Award
Certificate of Financial Achievement Award — Finance Department Tina Lannes
4. CITIZENS OPEN FORUM — (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approval of the January 3, 2012 City Council minutes and December 19, 2011
evaluation workshop minutes. (pgs1-7)
B. Acknowledge STMA Arena draft minutes of the January 3, 2012. (pgs 8-9)
C. Approve Albertville Volunteer Fire Department Standard Operating
Guidelines/Policies. (pgs 10-16)
1). Alcohol Policy
2). Approve Fire Department Truck Pulling Sequence Policy
City of Albertville Council Agenda
January 17, 2012 Page 2 of 3
3). Approve City Employees as Reserve Fire Fighter Policy
D. Authorize the Monday, January 17, 2012 Payment of Claims (bills) for check
electronic payments 30597 — 30615 (accounts payable batch) and check numbers
30616 to 30623 as presented except the bills specifically pulled, which are passed by
separate motion. (pgs 17-24)
E. Approve Final Payment Number 2 in the amount of $102,027.52 to Omann Brothers,
Inc. closing out the 2011 Street Maintenance Project. (pgs25-27)
F. Approve three (3) One -Day 3.2% Malt Liquor License applications submitted by Geez
Sports Bar & Grill for a Broomball Event that will be held at Central -City Park. The
specified dates and times of operation are: Friday, January 27, 2012 running from 6:00
p.m. to 11:00 p.m.; Saturday, January 28, 2012 running from 9:00 a.m. to 11:00 p.m.;
and, Sunday, January 29, 2012 running from 10:00 a.m. to 5:00 p.m. (pgs 28-29)
G. Approve Resolution No. 2012-002 entitled a Resolution Acknowledging a $5,000
donation from the Albertville Lions for the Albertville City Offices for general
purposes of upkeep as on file in the Office of the City Clerk. (pgs 30-31)
7. DEPARTMENT BUSINESS
A. City Council
1). Volunteer for the STMA School Retreat on Saturday, February 25, 2012, 8:30
a.m. — 3:00 p.m. at the Albertville City Hall.
2). Joint Meeting with St. Michael and the School Agenda Items (January 30`�)
B. Public Works Department
1). Public Works Report. (pgs 32-33)
C. Utilities Department (WWTP)
1). Utility Report — Short Power Point Presentation. (pg 34)
D. Planning and Zoning
1). Approval of Central Park Master Plan Study (pgs 35-41)
E. Engineering
1). Approve I-94 Municipal Agreement with the State of Minnesota and Resolution
Number 2012-003 as on file in the Office of the City Clerk. (pgs 42-55)
F. Administration
1). City Administrator Oral Report
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Meeting Date: January 17, 2012
City'of Albertville Council Agenda
January 17, 2012 Page 3 of 3
8. ANNOUNCEMENTS and or UPCOMING MEETINGS
JANUARY2012
17
7:00 p.m.
City Council meeting
19
3:30 p.m.
I-94 Coalition Meeting at Chamber Office in Rogers
20
7:30 a.m.
Wright County Partnership Annual Meeting Monticello CC
23
6:30 p.m.
Joint Powers Water Board meeting
27 — 29
League Leadership Conference RSVP
30
6:00 p.m.
Joint cities of Albertville & St. Michael and STMA School
Board mtg. (Albertville City Hall)
31
11:30 a.m.
State of the Cities Address (St. Michael City Hall)
see attachment for additional information pg.59
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9. ADJOURNMENT (Council will take a 5 minute recess prior to workshop to complete the
NAC — Alan Brixius review)
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Meeting Date: January 17, 2012
A,lbertville
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ALBERTVILLE CITY COUNCIL
January 3, 2012
MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER — PLEDGE OF ALLEGIANCE
7:00 PM
Mayor Meehan called the regular City Council meeting to order at 7:00 p.m. All individuals
present said the Pledge of Allegiance.
ROLL CALL
Present: Mayor Mark Meehan, Council members Larry Sorensen, Dan Wagner, and Jillian
(Schommer) Hendrickson
Absent: Council Member John Vetsch (Aunt's funeral)
Others Present: City Administrator Larry Kruse, Finance Director Tina Lannes, City Clerk
Bridget Miller, City Engineer Adam Nafstad and City Attorney Michael Couri
Excused Absence: City Planner Alan Brixius
AMENDMENTS TO THE AGENDA
Meehan noted there were no amendments to the agenda.
CMs Wagner/Sorensen motioned to approve the Tuesday, January 3, 2011 agenda as sent and
presented. Motion carried unanimously.
CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
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City of Albertville Council Minutes
January 3, 2012 Page 2 of 5
A. Approve the December 19, 2011 regular City Council minutes as presented
B. Acknowledgement of the Monday, December 19, 2011 Joint Powers Water Board
meeting — majority of Council members were present as the meeting was held in the
East Conference Room at the Albertville City Hall
C. Authorize the Tuesday, January 3, 2012 payment of the claims that includes
electronic payments 513, 514, 530-537 EFT and check numbers 30566 to 30596 as
presented
D. Approve Resolution No. 2012-001 Acknowledging the Appointments for the Various
Offices for the 2012 Calendar Year
E. Acknowledge the City Engineer's Project Status Report
F. Adopt the 2011 Pay Equity Compliance Report
G. Accept the Personnel Committee's recommendation to establish a Public Works and
Parks Maintenance II position with a 2012 wage range from $44,952 to $50,860 and to
approve moving Ryan Zachman to Step 4 ($49,619) on that schedule effective at the
start of the next payroll period
H. Accept the Personnel Committee's recommendation to establish a pay range of
$42,812 to $48,437 for the Water, Waste Water Treatment Operator and to approve
moving Gerald Gerads to Step 3 ($46,104) on that schedule effective at the start of the
next payroll period
I. Acknowledge receipt of the December 28, 2011 Personnel Committee Minutes
Meehan stated he had one change to the appointments and that was to appoint Council member
Jillian Hendrickson to replace Mayor Mark Meehan on the Personnel Committee.
CMs Sorensen/Wagner motioned to approve the Consent Agenda as amended with Council
Member Jillian Hendrickson to replace Mayor Mark Meehan on the Personnel Committee.
Motion carried unanimously.
ENGINEERING
I-94 Amendment to the Professional Services Contract for SRF
MnDOT is requesting that the profile of the WB CD Road be adjusted to 1) eliminate the need
for a median barrier wall, which impedes sight distance, and 2) reduce the cross -slope of the
median between the CD road and mainline to minimize the risk of vaulting.
SRF is proposing to complete the requested revisions for an amount not -to -exceed $32,000.
Work associated with the profile is rather extensive, as other portions of the plan need to be
revised accordingly. Plan set sections that need to be revised or updated with the profile include,
roadway plans, retaining wall plans, drainage plans, signage plans, cross -sections, typical
sections, and quantity tabulations, together with extensive coordination with MnDOT. SRF
proposes to complete and submit the revised plans to the State by late January.
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City of Albertville Council Minutes
January 3, 2012 Page 3 of 5
For your information, this is the 4th amendment to the design contract which would amend the
contract budget to $451,536. A brief summary of the amendments is as follows:
Original Contract Amount $333,366
Amendment No. 1 $35,700 (Relocation of DMS, Ramp Lighting, Signage, etc.)
Amendment No. 2 $29,700 (Bid Documents, Design Memo, Spec Amendments)
Amendment No. 3 $20,770 (Barrier Wall, Retaining Wall)
Amendment No. 4 $32,000 (Profile Revision -proposed)
Total Contract Amount $451,536
The Council discussed the project delay and the $55,000 added expense exploring the barrier
wall. All agreed it was unfortunate that MNDot did not figure this out during preliminary design.
All agreed they can justify spending the additional $32,000 to save an estimated $200,000 in
construction costs.
CMs Wagner/Sorensen motioned to amend the Professional Service Contract amount with SRF
Consulting from $419,536 to $451,536 for the final design of the I-94 Westbound Collector -
Distributor Road.
CMs Hendrickson/Sorensen moved to go into a closed meeting to discuss the City Clerk's
Performance Evaluation. Motion carried unanimously.
CMs Hendrickson/Sorensen moved to reconvene the regular City Council Meeting and
temporarily adjourn to a workshop to discuss 2012 staffing.
Mayor Meehan convened a workshop from 7:30 p.m. to 8:50 p.m.
Mayor Meehan called the regular Council Meeting to order at 8:50 p.m.
Mayor Meehan gave a report from the Personnel Committee and summarized that Council
Member John Vetsch, who could not be with the Council tonight because of an Aunts funeral is
supportive with the following personnel changes:
City Engineer
CMs Hendrickson/Wagner moved to establish the position of Public Works Director/City
Engineer and post the position at City Hall for a 10 day period and authorize the Mayor and City
Administrator to seek candidates for the position. Motion carried unanimously.
Administrative Clerk II Accounting Position
Bridget Miller spoke in favor of her taking on the new accounting duties. Miller gave a history of
when she started working for the City doing Utility Billing and some of the accounting duties
outlined in the proposed job description. She explained that the City Clerk position has not been
the best fit for her skills and in general would look forward to this new opportunity. She said she
understands this will be a financial setback for her, and is hopeful the position will increase from
32 hours to full-time at some time in the future.
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City of Albertville Council Minutes
January 3, 2012 Page 4 of 5
CMs Sorensen/Hendrickson moved create the position of Administrative Clerk II Accounting
position at 32 hours per week and offer the Administrative Clerk II Accounting position
internally to Bridget Miller at Step 3 on the schedule, subject to six month probation. Motion
carried unanimously.
Administrative Clerk II (Front Desk Position)
CMs Sorensen/Hendrickson moved to acknowledged that the front desk will remain at
approximately 60% of full-time through the first quarter with the goal to advertise to fill a full-
time position in April. Further, depending on projects and workload demands to authorize the
City Administrator to reallocated work hours amongst staff in an effort to accomplish desired
goals. Motion carried unanimously.
City Administrator/City Clerk
CMs Hendrickson/Wagner moved acknowledge City Clerk Bridget Miller being reclassified to
the Administrative Clerk II Accounting position and to amend the City Administrator's job
description to temporarily perform the duties and responsibilities of the City Clerk and seek
replacement of the City Clerk position in April. Motion carried unanimously.
Building Official
The Personnel Committee recommended the Building Official be set at 75% of a revised pay
schedule. The Council discussed the lack of construction activity and the need for the department
to be more responsive to sign ordinance enforcement, zoning enforcement, and making progress
with electronic file migration project, being punctual and improved reporting to City Council.
The Personnel Committee (Meehan and Vetsch) stressed the need to maintain our housing stock
especially with the increased number of rentals and agreed with the City Administrator's
performance goals.
Kruse assured the City Council that staff was on a path to address those concerns. Kruse
expressed that he would like to not see the Building Official go backwards on compensation.
Kruse requested that Sutherland at his discretion could work up to 85 percent of full-time. If
progress is not being made on departmental goals that he have the flexibility to shift those hours
to other employees to get work done. Council member Hendrickson agreed saying our goal
should also be to improve employee morale and provide the means to get this work
accomplished.
CMs Wagner/Sorensen moved to adopt a revised pay schedule for the Building Official with the
following pay range, placing Building Official Jon Sutherland at the top step of that range
effective immediately.
(New/Revised) 2012 Building Official and Planning and Zoning Administrator
Start Step 1 Step 2 Step 3 Step 4 Ste 5
$61,000 $62,525 $64,088 $65,690 $67,333 $69,016
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City of Albertville Council Minutes
January 3, 2012 Page 5 of 5
Further, to give the City Administrator discretion on the number of work hours worked by the
Building Official up to a maximum of 85% of full-time based on the revised pay schedule.
Further, depending on projects and workload demands to authorize the City Administrator to
reallocated work hours amongst staff in an effort to accomplish desired goals. Motion carried
unanimously.
Finance Director Step
CMs Wagner/Sorensen moved to grant the Finance Director a one-half step increase from Step 4
to Step 4.5 effective immediately.
ADJOURNMENT
CMs Sorensen/Wagner motioned to adjourn the meeting at 9:00 p.m. Motion carried
unanimously.
Larry Kruse, City Administrator
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Nbertville
Small Town Uvfng. Big City Ufs.
ALBERTVILLE CITY COUNCIL
Monday, December 19, 2011
PERFORMANCE EVALUATIONS MINUTES
ALBERTVILLE CITY HALL
7:35 p.m.
MEMBERS PRESENT: Mayor Mark Meehan, Council members John Vetsch, Larry
Sorensen, Dan Wagner, and Jillian Schommer.
Others Present: City Administrator Larry Kruse
The purpose of the workshop is to meet with City Attorney Mike Couri and City Engineer Adam
Nafstad and discuss how the past year has gone and what might be improved in 2012. Further,
the meeting was to complete City Administrator Kruse's annual performance evaluation.
First, the Council met with City Attorney Mike Couri and he thanked the Council for the
opportunity to serve the Council. He said Albertville is a busy City and there has been a lot of
activity in spite of the construction downturn.
Consulting City Attorney Mike Couri performance conversation:
The City Council each spoke individually about City Attorney Couri's service to the City.
Collectively all said the same thing as follows: They appreciate his knowledge of City business
and the fact that he gives his advice straight and will provide options that the Council may
consider. His information is timely and thorough. The Council appreciates that information and
issues are included in the packet and not brought up at the last minute. The Council commented
that Mr. Couri always takes time to discuss issues and explain the risks and benefits of his
recommendations. This was a concern in prior years and has been addresses quite well. Overall,
the Council approves of the consulting City Attorney Couri's service and thanked him.
Consulting City Engineer Adam Nafstad performance conversation:
The City Council each spoke individually about City Engineer Nafstad's service to the City.
Collectively all said similar things as follows: They said that Mr. Nafstad has a confident, but
humble demeanor, which is well accepted when working with residents. He is knowledgeable
and always takes time to explain issues and present options for the Council. Mr. Nafstad's
reports to Council are thorough and complete. The Council expressed confidence in his abilities
and appreciates his service. The Council looks forward to working with Adam and is very
pleased with the services of Bolton and Menk, Inc.
Mr. Nafstad responded by saying he appreciates working for the City of Albertville. He spends
about 75% of full-time in Albertville. Nafstad said Albertville is a positive place to work and has
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City of Albertville
City Council Budget Workshop notes
August 1, 2011
Page 2 of 2
excellent staff and a good Council to work with. The upcoming I-94 will keep him busy in 2012
and he looks forward to working with Albertville.
The Council concluded by thanking Mr. Nafstad for his good service to the City.
City Administrator Larry Kruse's Performance Evaluation
City Administrator Kruse started his evaluation by stating that twenty 360 degree Performance
Evaluation Survey were sent to the council, Wright County Officials, Chamber Officials, City
Department Heads and City workers. Kruse selected the 360 degree survey as a means to get
broad feedback on how he can improve his service to the City. A copy of the survey results were
shared with the Council. The overall score on a 0 to 5 scale was a 3.89.
Mayor Meehan, Council Members Sorensen, Wagner and Hendrickson reviewed the
performance evaluation and said that the results looked very good. They spoke favorable about
City Administrator Kruse's performance. They recognized the hard work and professionalism
that he brings to the City. They encouraged Mr. Kruse to keep up the good work.
Council Member John Vetsch disagreed with the rest of the Council and said that he does not
agree. Mr. Vetsch expressed disappointment that more was not done to bring new business to the
City this past year. He said that his ideas about giving industrial land away are not being heard.
Based on that, he disagrees with what has been said by the rest.
Mayor Meehan thanked City Administrator Kruse for his service and looks forward to 2012.
ADJOURNMENT
Larry Kruse (recording secretary)
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STMA ARENA BOARD MINUTES
Monday, January 9, 2012
6:00 p.m.
Present: Chairman Dan Wagner, and STMA Arena Board members Larry Sorensen, Gayle
Weber, Chris Schumm, Jeff Lindquist and Kevin Kasel. Also present were STMA Ice Arena
Manager Grant Fitch and Albertville City Administrator Larry Kruse.
Absent: None
The meeting was called to order at 6:00 p.m. by Chairman Wagner
ELECTION OF OFFICERS
Wagner opened the floor for nomination for Chairman saying he believed it was the School's
turn to head the Board.
Motion by Weber/Wagner to nominate Jeff Lindquist as Chairman and Gayle Weber as Vice -
Chairman and to close nominations and cast a unanimous ballot for the two positions . Motion
carried unanimously.
AGENDA
Motion by Sorensen/Lindquist to approve the agenda with addition of an Arena Expansion
Fund Raising Report. Motion carried unanimously.
CONSENT AGENDA
Motion by Weber/Kasel to approve the Consent Agenda.
a. Approve the minutes from the December 12, 2011 STMA Arena Board Meeting (pg
1-7)
b. Accept the Arena Manager's written report (pg 8)
c. Acknowledge Nellie Jan's Thank You email (pg 9)
d. Approve the December list of claims as presented in the amount of $19,107.79 and the
December Finance Report (pgs 10-11)
Motion carried unanimously.
OLD BUSINESS
City Administrator Kruse reported at the February meeting, staff will present a report on the site
layout with feedback from the Technical Evaluation Panel (TEP) on parking lot development in
the buffer and/or wetland.
Kruse reported he believes Ebert Construction has signed the Arena Roof Repair Contract and
will begin work as weather permits.
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STMA ARENA BOARD MINUTES
Monday, January 9, 2012
Page 2 of 2
Kruse reported that Arena Manager Fitch has not completed his research on installing a vending
control box to sell radiant heat. Fitch will report back at the February meeting.
FUND RAISING REPORT
Board Member Jeff Lindquist said the School Board is interested to learn the status of fund
raising efforts on behalf of Youth Hockey.
Scott Berning reported they had a very successful year in 2011. Youth Hockey raised over
$60,000 and anticipates doubling that amount in 2012 with the addition of gambling proceeds.
Berning said Youth Hockey has established a relationship with the Lions and has assist with
meat raffles and other projects. He said a Halloween Pumpkin sales netted $900; Calendar
$20,000, Four Wheel Raffle $13,000 and the Knights to remember event $20,000. Youth Hockey
participated in a food drive, whereby they gathered $6,000 of food products and had that
matched by a private business with the match going towards the second sheet.
Berning is excited about fund raising opportunities and now has businesses and individuals
approaching them about fund raising opportunities or to donate. Berning said, they may be back
to approach the Board about moving forward with the expansion sooner than what might be
expected.
Berning reported that Youth Hockey membership is slightly down from 402 members in 2011 to
396 in 2012. He attributed this to too much traveling and not enough local ice time.
The Board suggested Kruse give a report to the joint meeting of the School and two cities on
Monday, January 30, 2012. They also suggested that might be a time for Scott Berning to share
his fund raising story.
ADJOURN
Motion by Lindquist/Weber to adjourn the meeting at 6:35 p.m. Motion carried unanimously.
Attest:
Larry Kruse, Recording Secretary
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A,lbertville Mayor and Council Communication
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January 17, 2011
SUBJECT: CONSENT - 2012 ALBERTVILLE FIRE DEPARTMENT STANDARD OPERATING
GUIDELINE/POLICY CHANGES
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO approve the following additions/changes to the Fire Department Standard
Operating Guidelines 1) Drug and Alcohol Policy, 2) Truck Pulling Sequence and 3) City
Employees as Reserve Fire Truck Drivers as on file with the City Clerk.
BACKGROUND: Each year the Albertville Fire Department reviews its Standard Operating
Guildelines/Policies. The proposed Drug and Alcohol Policy clarifies the standard when a
volunteer Fire Fighter may respond after consuming alcohol or drugs. The Truck Pulling
Sequencing Policy incorporates the new quick response pickup into the fleet and the City
Employees as Reserve Fire Fighters accommodates City Employees responding to emergencies
and operating fire trucks.
FINANCIAL CONSIDERATIONS: There are no fiscal implications to adoption of these
changes.
LEGAL ISSUES: City Attorney Couri has reviewed the Drug and Alcohol Policy and advises
that it is a good practice to adopt this policy.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Fire Chief Tate Mills
M:\Public Data\Requests for Council Actions (RCA)\2012\12 17 2012 Fire Department SOG Changes-0 RCA.doc
Meeting Date January 17, 2012
RESERVE FIREFIGHTER — City Employee
1. Requirements
The following must be met / completed before becoming eligible for a
Reserve Firefighter — City Employee position.
A. Age
1) Must be at least 18 years of age
B. Must be a full time employee hired by the City of Albertville
C. Training
1) Must complete initial in-house training and continuous
training. Initial training is given to employee until officers feel
employee is competent and efficient enough to operate
equipment and radios in emergency situations. Continuing
training is at intervals seen fit by the board of officers and city
employees, but a minimum of twice (2x) a year.
D. Pay/Benefits
1) Reserve Firefighter - City Employees will not be paid for
their training or for calls by the Fire Department. All pay
comes from their normal city wages and the City
Employee is responsible for maintaining their own hours.
2) City Employees will not collect any relief association
benefits as a Reserve Firefighter — City Employee
position.
E. Duties (during City Employees regular working hours)
1) On approval by the board of officers, an applicant will
assume all duties of a Engine/pump operator to include
radio operation and driving of the fire apparatus. Some
laying/ pickup of hose lines when not in the hot zone may
also apply.
2) Reserve Firefighter — City Employee can also respond
directly to the scene of the incident, and take over the
operation of the Engine truck, if deemed necessary by the
Incident Commander.
3) These duties may occasionally be taken over by a paid on
call firefighter when the Incident Commander deems it
necessary.
4) The Reserve Firefighter — City Employee is NOT
required to wear turnout gear at the incident scene.
January 17, 2012
City Council Meeting
11
However, they ARE required to wear OSHA required
reflective vest, hard hat, and safety glasses. Other safety
equipment can be determined by the Incident
Commander.
F. Performance
1) Reserve Firefighter — City Employees may be dismissed
for any reason involving performance or attitude at the
discretion of the Chief and Fire Department Officers.
There will be no appeal procedure.
2) If at any time the Reserve Firefighter City Employee
does not want to respond to emergency calls under this
job description, they are under no obligation from the
City of Albertville or its Fire Department to continue.
January 17, 2012
City Council Meeting
12
AFD Drug and Alcohol Policy
Amended 12/15/11 (policy taken from league of MN Cities)
1. A firefighter who has consumed more than two drinks of alcoholic
beverages in the previous four hours shall not respond to an emergency
call.
2. A firefighter who has responded to an emergency call and is suspected
of being under the influence of alcohol can be tested and have a BAC*
no greater than .04%.
3. Upon arriving at the fire hall in response to an emergency call, a
firefighter shall immediately inform the Fire Officer in charge of any
of the following conditions:
• if the firefighter has consumed alcohol during the preceding four
hour period, and the amount consumed in that period.
• if the firefighter is using any prescription or non-prescription
medication that is labeled with a warning regarding drowsiness,
driving, or operation of machinery.
• if the firefighter has consumed any illegal drugs or substances within
the preceding 48 hours.
4. A firefighter who has consumed any alcohol in the proceeding four
hour period, or who is using a prescription or non-prescription
medication that is labeled with a warning regarding drowsiness,
driving, or operation of machinery shall not perform any of the
functions listed below, but instead will be assigned to other duties.
• Drive any vehicle;
• Use SCBA;
• Enter a Structure Fire;
• Provide emergency medical assistance or first aid.
5. The Fire Officer in charge shall restrict the activities of any firefighter
as s/he deems appropriate if the Fire Officer in charge reasonably
January 17, 2012
City Council Meeting
13
believes or suspects that the firefighter may be unable for any reason
to safely and properly perform the duties of a firefighter. This applies
even if the firefighter is in compliance with the requirements of
Paragraphs 1 through 9 of this policy.
6. Any firefighter who during an emergency response observes any
indication that another firefighter is under the influence of alcohol or
drugs shall immediately report those observations to any officer. Such
indications include the odor of alcohol on the breath, slurred speech,
unsteady gait, or disorientation. After further investigation by the fire
officer, the suspected firefighter maybe subjected to a BAC* or a
UA* *
7. No firefighter shall consume alcohol within the 8 hrs prior to any
scheduled meeting or training.
8. In any case of a scheduled social event that may involve consumption
of alcohol by a substantial percentage of the Fire Department
members, the Fire Chief shall arrange in advance for emergency
response by a neighboring department pursuant to the appropriate
mutual aid agreement.
9. A firefighter that has used any illegal or non prescription drug is
subject to the City of Albertville drug policy.
0 A Firefighter who fails to comply with these requirements is subject to
disciplinary action.
* BAC = Blood Alcohol Content
* * UA = Urine Analysis
January 17, 2012
City Council Meeting
14
TRUCK PULLING SEQUENCE
Structural Fire — Hydrants Available
Residential Multi Story, Single Family Residential, Commercial and
Industrial. Also Fire Alarms, gas leaks, CO calls
A. Engine 11
1. Utility 11 if any Officer can get out before Engine 11
B. Ladder 11
C. Rescue 11
D. Engine 12
E. Mutual Aid - As requested
Structure Fire — No Hydrants Available
Single Family Homes, Barns, Out Buildings, Fire Alarms, Gas Leaks, CO
calls, etc.
A. Engine 11
1. Utility 11 if any Officer can get out before Engine 11
B. Tender 11
C. Engine 12
D. Rescue 11
E. Ladder 11 — With approval from IC
Rescue Calls
Motor Vehicle Accidents, Entrapments, etc.
A. Engine 11
1) Utility 11 if any Officer can get out before Engine 11
B. Rescue 11
C. Tender 11 — with approval from IC
D. Engine 12 - with approval from IC
D. Ladder 11 — with approval from IC
Grass / Brush Fires
A. Utility 11 with gator.
B. Engine 12
C. Tender 11
January 17, 2012
City Council Meeting
15
D. Engine 11
Medical
A. Rescue 11
B . Utility 11
C. Engine 11
Vehicle Fire
A. Engine 11
1. Utility 11 if any Officer can get out before Engine 11
B. Rescue 11
C. Tender 11
* Chief Officers may respond directly to calls in personal vehicles as
needed.
* Utility 11 may be first truck out on all calls when taken home by a Duty Officer, during
historically busy times.
January 17, 2012
City Council Meeting
16
Albertville Mayor and Council Communication
Small Town Uving. Big City Uts.
January 9, 2012
SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO authorizing the Tuesday, January 17, 2012 payment of the claims that includes
check numbers 30597-30615 (accounts payable batch) and 30616 to 30623 as presented except
the bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded)
Check No. 30613 West Star Curb & Concrete — Council pre -approved Sidewalk
Replacement from the 2009 Albertvilla's 6ffi Sidewalk project
Check No. 30618 Northland Trust Service — February bond payments
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines disputes the billing.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail, Engineer recommendation for payment
Pit
Mayor and Council Communication - January 17, 2012
Finance - Payment of Claims
Page 2 of 8
A,lbertville
Small Town Uving. Big City Ufa.
Check Detail Register
Accounts Payable 2011 paid January 17, 2012
Refer 19237 ABDO, E/CK & MEYERS LLP
AP Payment E 601-49450-301 Auditing and Acct g
Acct Asst/GASB 54
lnvoice40039 12/9/2011
AP Payment E 602-49400-301 Auditing and Acct g
Acct Asst/GASB 54
lnvoice40039 12/9/2011
AP Payment E 101-42000-301 Auditing and Acct g
Acct Asst/GASB 54
lnvoice40039 12/9/2011
AP Payment E 101-42400-301 Auditing and Acct g
Acct Asst/GASB 54
Invoice40039 12/9/2011
AP Payment E 101-41400-301 Auditing and Acct g
Acct Asst/GASB 54
lnvoice40039 12/9/2011
AP Payment E 604-49660-301 Auditing and Acct g
Acct Asst/GASB 54
lnvoice40039 12/9/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable
Refer 19238 ARAMARK UNIFORM SERVICES
AP Payment E 101-42000-405 Repair/Maint - Buildings
FD Mats
I nvoice629-7387069 12/13/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable
Refer 19239 ARAMARK UNIFORM SERVICES
AP Payment E 101-41940-405 Repair/Maint - Buildings
CH mop, mats, towel
I n vo ice6297397004 12/27/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable
Refer 19240 ARAMARK UNIFORM SERVICES
AP Payment E 101-43100-417 Uniform Rentals
Uniforms PW
I nvoice6297387074 12/13/2011
AP Payment E 601-49450-417 Uniform Rentals
Uniforms Wtr
Invoice6297387074 12/13/2011
AP Payment E 602-49400-417 Uniform Rentals
Uniforms Swr
I nvoice6297387074 12/13/2011
AP Payment E 101-45100-417 Uniform Rentals
Uniforms Pks
1 nvoice6297387074 12/13/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable
Refer 19241 ARAMARK UNIFORM SERVICES
AP Payment E 101-43100-417 Uniform Rentals
Uniforms PW
I nvoice6297392077 12/20/2011
AP Payment E 601-49450-417 Uniform Rentals
Uniforms Wtr
Invoice6297392077 12/20/2011
AP Payment E 602-49400-417 Uniform Rentals
Uniforms Swr
I nvoice6297392077 12/20/2011
AP Payment E 101-45100-417 Uniform Rentals
Uniforms Pks
1 nvo ice6297392077 12/20/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable
Refer 19242 ARAMARK UNIFORM SERVICES
AP Payment E 101-43100-417 Uniform Rentals
Uniforms PW
I nvoice6297397010 12/27/2011
AP Payment E 601-49450-417 Uniform Rentals
Uniforms Wtr
I nvoice6297397010 12/27/2011
AP Payment E 602-49400-417 Uniform Rentals
Uniforms Swr
I nvoice6297397010 12/27/2011
AP Payment E 101-45100-417 Uniform Rentals
Uniforms Pks
$148.33
$148.33
$148.33
$148.33
$148.34
$148.34
20200 Total $890.00
$12.83
20200 Total $12.83
s $50.00
20200 Total $50.00
$9.86
$9.86
$9.86
$9.85
20200 Total $39.43
$12.98
$12.98
$12.98
$12.99
20200 Total $51.93
$12.34
$12.34
$12.34
$12.35
Mayor and Council Communication - January 17, 2012
Finance - Payment of Claims
Page 3 of 8
Invoice6297397010 12/27/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$49.37
Refer 19243 CENTURYL/NK COMMUNICATIONS
AP Payment E 101-42000-321 Telephone
CH 1 497-0261
$28.15
Invoice313117835122111 12/21/2011
AP Payment E 601-49450-321 Telephone
WWTF 497-0269
$26.58
Invoice313117835122111 12/21/2011
AP Payment E 101-41940-321 Telephone
RB 497-0452
$35.52
Invoice313117835122111 12/21/2011
AP Payment E 101-43100-321 Telephone
WWTF 497-0774
$29.57
Invoice313117835122111 12/21/2011
AP Payment E 101-42000-321 Telephone
FD 497-1340
$29.57
Invoice313117835122111 12/21/2011
AP Payment E 601-49450-321 Telephone
WWTF 497-1888
$27.01
Invoice313117835122111 12/21/2011
AP Payment E 101-45100-321 Telephone
PK 497-2215
$27.91
Invoice313117835122111 12/21/2011
AP Payment E 101-41940-321 Telephone
497-3486
$26.58
I nvoice313117835122111 12/21/2011
AP Payment E 101-41940-321 Telephone
CH2 497-3695
$26.58
Invoice313117835122111 12/21/2011
AP Payment E 101-41940-321 Telephone
497-3704
$26.58
I nvoice313117835122111 12/21/2011
AP Payment E 101-42000-321 Telephone
FD 497-7474
$26.58
Invoice313117835122111 12/21/2011
AP Payment E 101-41940-321 Telephone
taxes & surcharge
$22.81
Invoice313117835122111 12/21/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$333.44
Refer 19244 CITY OF OTSEGO
AP Payment E 101-43100-226 Sign Repair Materials
(5) No Parking on City Streets (signs)
$217.72
InvoiceDecember 11 12/12/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$217.72
Refer 19245 MINNESOTA COPY SYSTEMS
AP Payment E 101-41400-413 Office Equipment Rental
Copier Lease
$231.71
invoice81692 12/22/2011
AP Payment E 601-49450-413 Office Equipment Rental
Copier Lease
$84.96
lnvoice81692 12/22/2011
AP Payment E 602-49400-413 Office Equipment Rental
Copier Lease
$38.62
I nvoice81692 12/22/2011
AP Payment E 604-49960-413 Office Equipment Rental
Copier Lease
$30.89
Invoice81692 12/22/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$386.18
Refer 19246 NAPA AUTO PARTS
AP Payment E 101-45100-404 Repair/Maint -
Blower Motor for 2006 Chevrolet Silverado
$97.35
I nvoice804359 12/6/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$97.35
Refer 19247 NAPA AUTO PARTS
AP Payment E 101-45100-404 Repair/Maint -
Warranty Credit
-$91.09
I nvoice804866 12/12/2011
AP Payment E 101-45100-404 Repair/Maint -
oil filters, can coup, grease fittings, fitting, grease
$93.11
I nvoice804866 12/12/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$2.02
Refer 19248 NAPA AUTO PARTS
AP Payment E 101-45100-404 Repair/Maint -
Fittings
$16.91
I nvoice804900 12/12/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$16.91
Refer 19249 RANDY S SANITATION
AP Payment E 810-00000-384 Refuse/Garbage
STMA Arena Garbage Pickup
$244.67
Invoice 156027312/11 12/19/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$244.67
Refer 19250 WATER LABORATORIES INC
AP Payment E 601-49450-218 Testing Expenses
Test for Coliform Bacteria Only
$20.00
Invoicel1 L-165 12/14/2011
1
Mayor and Council Communication - January 17, 2012
Finance - Payment of Claims
Page 4 of 8
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$20.00
Refer 19251 WATER LABORATORIES INC
AP Payment E 601-49450-218 Testing Expenses
Retest Coliform Bacteria
$40.00
Invoicel 1 L-203 12/21/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$40.00
Refer 19252 WRIGHT COUNTY HIGHWAY DEPT
AP Payment E 101-43100-221 Ice Removal
13 salt - special agreement
$1,032.99
Invoice65.70 12/15/2011
Transaction Date 12/28/2011 Due 12/28/2011
Accounts Payable 20200
Total
$1,032.99
Refer 19254 PIPELINE SUPPLY, INC.
AP Payment E 101-45100-405 Repair/Maint - Buildings
Ball Valve with blowout proof stem, union
$78.41
I n voiceS2914518.001 12/20/2011
Transaction Date 1/3/2012 Due 1/3/2012
Accounts Payable 20200
Total
$78.41
Refer 19255 JONES, JANET
AP Payment G 101-22900 Rental Deposit Escrow
Rental Damage Refund 12/18/11 Multipurpose
$100.00
room
InvoiceRefund 12/27/2011
Transaction Date 1/3/2012 Due 1/3/2012
Accounts Payable 20200
Total
$100.00
Refer 19256 WEST STAR CURB & CONCRETE INC
AP Payment E 604-49660-303 Engineering Fees
AV 6th Sidewalk/Curb Replacement 2009
Project
$20,019.00
InvoiceDecember 2011 12/27/2011
Transaction Date 1/3/2012 Due 1/3/2012
Accounts Payable 20200
Total
$20,019.00
Refer 19257 LINE 1 PARTNERS, INC
AP Payment
E 810-00000-321 Telephone
STMA Arena 12/12/11 Techinical Support Onsite
$350.00
Invoice
13062 12/21/2011
Transaction Date 1/3/2012 Due 1/3/2012 Accounts Payable 20200 Total
$350.00
Refer 19265 CARLSON BUILDING SERVICES,
AP Payment
E 602-49400-210 Operating Supplies
Can Liners
$43.57
I nvoice38726
12/29/2011
AP Payment
E 601-49450-210 Operating Supplies
Can Liners
$43.57
I nvoice38726
12/29/2011
AP Payment
E 101-41940-210 Operating Supplies
Can Liners
$43.57
I nvoice38726
12/29/2011
AP Payment
E 101-43100-215 Shop Supplies
Can Liners
$43.57
I nvoice38726
12/29/2011
AP Payment
E 101-42000-200 Office Supplies
Can Liners
$43.57
I n vo i ce38726
12/29/2011
Transaction Date
1/5/2012 Due 1/5/2012 Accounts Payable 20200 Total
$217.85
Refer 19266 SHRED RIGHT -A ROHN
AP Payment
E 101-41400-300 Professional Srvs
Shredding documents
$30.00
Invoice 112733 12/19/2011
Transaction Date 1/5/2012 Due 1/5/2012 Accounts Payable
Refer 19267 COCA COLA ENTERPRISES
AP Payment E 810-00000-254 Soft Drinks/Mix For Resale
$1,066.16
Invoice 0118178911 12/27/2011
Transaction Date 1/5/2012 Due 1/5/2012 Accounts Payable
Refer 19268 ZEP SALES & SERVICE
20200 Total $30.00
STMA Arena Soft drinks, water for concessions
20200 Total $1,066.16
AP Payment E 810-00000-200 Office Supplies STMA Arena trash bags, towels, toilet tissue, $541.62
soap mop head, polar ice melt
Invoice 57436679
12/22/2011
Transaction Date 1/5/2012
Due 1/5/2012 Accounts Payable 20200 Total $541.62
Fund Summary
20200 Accounts Payable
101 GENERAL FUND
$2,795.87
601 SEWER FUND
$425.63
602 WATER FUND
$265.70
604 STORM WATER
$20,198.23
810 STMA ARENA
$2,202.45
$25,887.88
Mayor and Council Communication — January 17, 2012
Finance — Payment of Claims
Page 5 of 8
Check Detail Register
January 17, 2012
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 030616
1/17/2012 MEDICA
E 101-41300-131
Employer Paid Health
$606.64 26204487 Emp Health Ins
E 101-42400-130
Employer Paid Ins (GENERAL)
$835.33 26204487 Emp Health Ins
E 101-43100-130
Employer Paid Ins (GENERAL)
$1,335.00 26204487 Emp Health Ins
E 101-45100-130
Employer Paid Ins (GENERAL)
$1,509.83 26204487 Emp Health Ins
E 601-49450-130
Employer Paid Ins (GENERAL)
$967.90 26204487 Emp Health Ins
E 602-49400-130
Employer Paid Ins (GENERAL)
$967.91 26204487 Emp Health Ins
E 810-00000-130
Employer Paid Ins (GENERAL)
$856.21 26204487 Emp Health Ins
G 101-21706 Group Insurance Payable
$2,727.43 26204487 Emp Health Ins emp port
E 101-41500-131
Employer Paid Health
$820.44 26204487 Emp Health Ins
E 101-41400-131
Employer Paid Health
$552.71 26204487 Emp Health Ins
Total MEDICA
$11,179.40
Paid Chk# 030617
1/17/2012 MINNESOTA MUNICIPAL UTILITIES
E 601-49450-433
Dues and Subscriptions
$392.00 38373 2012 Water utility Member Dues 1/1/12
- 1/31/12
Total MINNESOTA MUNICIPAL UTILITIES
$392.00
Paid Chk# 030618
1/17/2012 NORTHLAND TRUST SERVICE INC
E 601-49450-620
Fiscal Agent s Fees
$425.00 ALBE08A 1/12805,000 GO Sewer 2008A Paying
Agent Annual Fee
E 601-49450-611
Bond Interest
$9,047.50 ALBE08A 1/12805,000 GO Sewer 2008A Interest
E 601-49450-601
Debt Sry Bond Principal
$75,000.00 ALBE08A 1/12805,000 GO Sewer 2008A Principal
E 354-47000-620
Fiscal Agent s Fees
$425.00 ALBE08B 1/12560,000 GOCap Improv Paying Agent
Annual Fee
E 354-47000-611
Bond Interest
$6,190.00 ALBE08B 1/12560,000 GOCap Impro Bond Interest
E 354-47000-601
Debt Sry Bond Principal
$55,000.00 ALBE08B 1/12560,000 GOCap Impro Bonds Principal
E 601-49450-611
Bond Interest
$8,429.83 ALBERTVI IA Interest 520,000 GO 2011A
E 601-49450-601
Debt Sry Bond Principal
$25,900.00 ALBERTVI IA Principal 520,000 GO 2011A
E 602-49400-611
Bond Interest
$2,961.83 ALBERTVI IA Interest 520,000 GO 2011A
E 602-49400-600
Debt Sry Principal (GENERAL)
$9,100.00 ALBERTVI IA Principal 520,000 GO 2011A
E 357-47000-611
Bond Interest
$14,875.01 ALBERTVI I B Interest 835,000 GO 2011 B
E 357-47000-601
Debt Sry Bond Principal
$105,000.00 ALBERTVI I B Principal 835,000 GO 2011 B
E 360-47000-611
Bond Interest
$32,085.00 ALBERTVA07A Interest 4,035,000 GO 2007A
E 604-49660-611
Bond Interest
$15,642.50 ALBERTVA07A Interest 4,035,000 GO 2007A
E 604-49660-600
Debt Sry Principal (GENERAL)
$35,000.00 ALBERTVA07A Principal 4,035,000 GO 2007A
E 362-47000-611
Bond Interest
$20,117.50 ALBERTVA07A Interest 4,035,000 GO 2007A
E 362-47000-600
Debt Sry Principal (GENERAL)
$45,000.00 ALBERTVA07A Principal 4,035,000 GO 2007A
E 361-47000-611
Bond Interest
$10,627.50 ALBERTVA07A Interest 4,035,000 GO 2007A
E 361-47000-600
Debt Sry Principal (GENERAL)
$25,000.00 ALBERTVA07A Principal 4,025,000 GO 2007A
E 360-47000-600
Debt Sry Principal (GENERAL)
$70,000.00 ALBERTVA07A Principal 4,035,000 GO 2007A
E 358-47000-611
Bond Interest
$22,692.50 ALBRTV11C Interest 1,825,000 GO Capital Impvt
E 358-47000-601
Debt Sry Bond Principal
$100,000.00 ALBRTVI IC Principal 1,825,000 GO Capital Impvt
Total NORTHLAND TRUST SERVICE INC
$688,519.17
Paid Chk# 030619
1/17/2012 STERLING CODIFIERS, INC.
E 101-41400-300
Professional Srvs (GENERAL)
$500.00 11938 2012 hosting fee for code on internet
Total STERLING CODIFIERS, INC.
$500.00
Mayor and Council Communication — January 17, 2012
Finance — Payment of Claims Page 6 of S
Check Amt Invoice Comment
Paid Chk# 030620
1/17/2012 TRYCO LEASING INC
E 101-43100-410
Rentals (GENERAL)
$208.52 5887
PW Copier 200919-1 toshiba Estudio
2830
E 101-42000-412
Building Rentals/Admin Fee
$113.64 5888
FD Copier 20068-2 Samsung SCX
6345
E 101-41400-413
Office Equipment Rental
$134.98 5889
Copier 200919-3 Estudio 850
E 601-49450-413
Office Equipment Rental
$49.49 5889
Copier 200919-3 Estudio 850
E 602-49400-413
Office Equipment Rental
$22.50 5889
Copier 200919-3 Estudio 850
E 604-49960-413
Office Equipment Rental
$18.00 5889
Copier 200919-3 Estudio 850
Total TRYCO LEASING INC
$547.13
Paid Chk# 030621
1/17/2012 U. S. POSTMASTER
E 101-41400-413
Office Equipment Rental
$100.00 January 2012
12 months post office box #9 renewal
for 2012
Total U. S. POSTMASTER $100.00
Paid Chk# 030622 1/17/2012 WASTE MANAGEMENT
E 101-43100-384 Refuse/Garbage Disposal $77.70 6137914-1593-8 Public Works garbage
E 601-49450-384 Refuse/Garbage Disposal $74.94 6137914-1593-8 WWTF garbage
Total WASTE MANAGEMENT $152.64
Paid Chk# 030623 1/17/2012 WRIGHT COUNTY AUD/TREASURER
R 101-00000-34950 Other Revenues $20.00 January 2012 Records fee
Total WRIGHT COUNTY AUD/TREASURER $20.00
Fund Summary
10100 Premier Bank
01 GENERAL FUND
354 1999 LEASE/REVENUE
357 2003A GO IMP BOND
358 Lease Revenue Bond 2004
360 CSAH 19, 2007A
361 Latchman, 2007A
362 Industrial Park, 2007A
601 SEWER FUND
602 WATER FUND
604 STORM WATER
810 STMA ARENA
10100 Premier Bank $701,410.34
$9,542.22
$61,615.00
$119,875.01
$122,692.50
$102,085.00
$35,627.50
$65,117.50
$120,286.66
$13,052.24
$50,660.50
$856.21
$701,410.34
Mayor and Council Communication - January 17, 2012
Finance - Payment of Claims Page 7 of 8
• = BO LTON & M F== N K , I N C®
Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
MEMORANDUM
Date: December 28, 2011
To: Lary Kruse, City Administrator
Tina Lannes, City Finance Director
From: Adam Nafstad, Albertville Engineer
Subject: 2009 Albert Villas Sidewalk Improvements Project
Partial Payment No. 1 and Final
BMI Project No.: R13.100766
Attached please find an invoice from West Star Curb and Concrete in the amount of $20,019. This
invoice represents 100% of the sidewalk and curb replacement work that was completed in the
Summer of 2009.
For your information, this work was part of an assessment project that included concrete repairs
and tree replacement. The total amount assessed was $44,999.88 and the total construction cost
is $43,753.12.
It is recommended that payment, in the amount of $20,019, be made to:
West Star Curb & Concrete, Inc.
271 Central Ave. S
Watkins, MN 55389
This payment completes and closes -out the project.
Please let me know if you have any questions.
Attachment
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
Mayor and Council Communication - January 17, 2012
Finance - Payment of Claims
Page 8 of 8
DEC-28-2011 04:51P FROM:WEST STAR CLRB 32076495e2 TO:17634270833 P.2
WEST STAR CURB & CONCRETE,
,wrr,
271 CENTRAL AVE. S
WATKINS, MN. 55389
BILL TO
CITY OF ALBERTVILLE
5959 MAIN AVE NE
PO BOX 9
ALBERTVILLE, MN 55301
Invoice
DATE
12/27/2011
DESCRIPTION
CITY
RATE
AMOUNT
RE: ALBEItT VILLAS 6TH ADDITION
SIDEWALK SeROVEMENTS
REMOVE CURB
591
4.00
2,364.00
REMOVE SIDEWALK
1,759
1.00
1,759.00
B618
591
15.00
8,865.00
5" SIDEWALK
1,758
4.00
7,032.00
Total $20,019.00
DEC 28,2011 02:59P
3207649582
page 2
Nam:
Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
January 5, 2012
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P.O. Box 9
Albertville, MN 55301-0009
RE: Partial Pay Estimate No.:J
2011 Street Improvements
City of Albertville, Minnesota
BMI Project No.: R13.103381
Dear Mr. Kruse:
Enclosed please find four (4) copies of Partial Pay Estimate No. 2 & Final for the above referenced
project. Payment No. 2 includes all project related work and complete release of retainage.
We have reviewed pay estimate No. 2 and recommend payment in the amount of $102,027.2 to Omann
Brothers, Inc.
For your information, the total project cost is $189,717.51, which includes approximately $9,200 of
additional work primarily related to miscellaneous street repairs and the replacement of castings.
If everything meets your approval, please sign all four (4) copies, retain one (1) copy, return one (1) copy
to our office, and submit two (2) copies along with payment to:
Omann Brothers, Inc.
PO Box 9
Albertville, MN 55301
We have requested that the Contractor submit all IC-134 forms and consent of surety. Please do not
release payment until receipt of these items has been verified.
Please contact me if you have any questions regarding this estimate.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P.E.
City Engineer
Enclosures
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
25
CONTRACTOR'S PAY REQUEST
DISTRIBUTION:
2011 STREET IMPROVEMENTS
CONTRACTOR (1)
OWNER (1)
CITY OF ALBERTVILLE, MINNESOTA
ENGINEER 1
BMI PROJECT NO.: R13:103381
BONDING CO. (0)
TOTAL AMOUNT BID PLUS APPROVED CHANGE ORDERS
$189,717.51
TOTAL, COMPLETED WORK TO DATE
$189,717.51
TOTAL, STORED MATERIALS TO DATE
$0.001
DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED
$0.00
TOTAL, COMPLETED WORK & STORED MATERIALS
$189,717.51'
RETAINED PERCENTAGE 0%
$0.00!
TOTAL AMOUNT OF OTHER PAYMENTS OR DEDUCTIONS
$0.00
NET AMOUNT DUE TO CONTRACTOR TO DATE
$189,717.51
TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES
$87,689.99
PAY CONTRACTOR AS ESTIMATE NO. 2nd & FINAL
$102,027.52
CERTIFICATE OF FINAL PAYMENT
I hereby certify that, to the best of my knowledge and belief, all items quantities and prices
of work and material shown on this Estimate are correct and that all work has been
performed in full accordance with the terms and conditions of the Contract for this project
between the Owner and the undersigned Contractor, and as amended by any
authorized changes, and that the foregoing is a true and correct statement of the amount
for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that
all claims against me by reason of the Contract have been paid or satisfactorily secured.
CONTRACTOR: OMANN BROTHERS, INC.
PO BOX 120
ALBERTVILLE, MN 55301
By:
(Name) (Title)
(Date)
CONTRACTOR'S SURETY APPROVAL:
By:
Name Title
Date
CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT:
ENGINEER: BOLTON & MENK, INC., ENGINEERS & SURVEYORS
7533 SUNWOOD DR. NW, SUITE 206, RAMSEY, MN 55303
By: CITY ENGINEER
ADAM NAFSTAD, P.E.
(Date)
APPROVED FOR PAYMENT:
OWNER: CITY OF ALBERTVILLE, MN
By:
(Name) (Title)
(Date)
By:
Name Title
Date
26
Partial Pay Estimate No.: 2 & Final
2011 STREET IMPROVEMENTS
CITY OF ALBERTVILLE, MINNESOTA
BMI PROJECT NO.: R13:103381
WORK COMPLETED THROUGH DECEMBER 2, 2011
AS BID
PREVIOUS ESTIMATE
COMPLETED T4 DATE
ITEM
UNIT
E5TIIIAATED s
ESTIMATED
PAID
PAli3
USED
NO.
ITEM
PRICE
QUANTITY
AMOUNT
QUANTITY
AMOUNT
QUANi1TY
AMOUNT '.
BASE BID (Lannon Ave, Lasalle Cir, Larabee Cir)
1
MOBILIZATION
$9,400.00
1
LS
$9,400.00
0.8
LS
$7,520.00
1.0
LS
$9,400.00
2
BITUMINOUS PAVEMENT RECLAMATION (12" DEPTH)(3)
$1.25
8,700
SY
$10,875.00
8700
SY
$10,875.00
8700
SY
$10,875.00
3
SUBGRADE EXCAVATION (EV)(4)(5)
$2.00
nd & FINAI
CY
#VALUE!
0
CY
$0.00
0
CY
$0.00
4
BITUMINOUS WEAR COURSE
$56.45
790
TON
$44,595.50
0
TON
$0.00
1007
TON
$56,845.15
5
BITUMINOUS BASE COURSE
$50.25
1,320
TON
$66,330.00
1121
TON
$56,330.25
1121
TON
$56,330.25
6
BITUMINOUS MATERIAL FOR TACK COAT
$2.50
470
GAL
$1,175.00
40
GAL
$100.00
490
GAL
$1,225.00
7
REMOVE CONCRETE CURB AND GUTTER (1)(5)
$3.00
460
LF
$1,380.00
578.5
LF
$1,735.50
578.5
LF
$1,735.50
8
CONCRETE CURB AND GUTTER - D418 (5)(7)
$21.00
460
LF
$9,660.00
578.5
LF
$12,148.50
578.5
LF
$12,148.50
9
ADJUST CASTING (6)
$250.00
6
EA
$1,500.00
0
EA
$0.00
7
EA
$1,750.00
10
ADJUST VALVE BOX (6)
$100.00
4
EA
$400.00
0
EA
$0.00
4
EA
$400.00
11
REHABILITATE STORM SEWER STRUCTURE (5)(8)
$250.00
9
EA
$2,250.00
6
EA
$1,500.00
6
EA
$1,500.00
12
REMOVE AND REPLACE 6" CONC DWY PAVEMENT (5)
$14.00
50
SF
$700.00
54
SF
$756.00
54
SF
$756.00
SUBTOTAL - BASE BID
#VALUE!
$90,965.25
$152,965.40
BID ADD ALTERNATE "A" (60th Street)
13
MOBILIZATION
$1,800.00
1
LS
$1,800.00
0
LS
$0.00
1.0
LS
$1,800.00
14
BITUMINOUS PAVEMENT RECLAMATION (12" DEPTH)(3)
$1.25
2,000
SY
$2,500.00
0
SY
$0.00
2000
SY
$2,500.00
15
SUBGRADE EXCAVATION (EV)(4)(5)
$10.00
130
CY
$1,300.00
0
CY
$0.00
48
CY
$480.00
16
BITUMINOUS WEAR COURSE
$56.45
175
TON
$9,878.75
0
TON
$0.00
205.8
TON
$11,617.41
17
BITUMINOUS BASE COURSE
$50.25
295
TON
$14,823.75
0
TON
$0.00
265.01
TON
$13,316.75
18
BITUMINOUS MATERIAL FOR TACK COAT
$2.50
100
GAL
$250.00
0
GAL
$0.00
85.0
GAL
$212.50
19
ADJUST CASTING (6)
$250.00
2
EA
$500.00
0
EA
$0.00
2.0
EA
$500.00
20
ADJUST VALVE BOX (6)
$100.00
1
EA
$100.00
0
EA
$0.00
1.0
EA
$100.00
SUBTOTAL - BID ADD ALTERNATE "A"
$31,152.50
$0.00
$30,526.66
ADDITIONAL WORK
1
Supply Storm Sewer Casting
$370.00
2
EA
$740.00
2
EA
$740.00
2
EA
$740.00
2
Remove & Dispose Concrete Collars
$100.00
6
EA
$600.00
6
EA
$600.00
6
EA
$600.00
3
Bituminous Patching (R&R Street, Dwy & Trail)
$23.15
143
SY
$3,310.45
143
SY
$3,310.45
4
Misc Structure Adjust
$175.00
9
EA
$1,575.00
9
EA
$1,575.00
SUBTOTAL - ADDITIONAL WORK
$6,225.45
$1,340.00
$6,225.45
TOTALS
#VALUE!
$92,305.25
1
$189,717.51
hJ
Nbertville Mayor and Council Communication
S-11 T... UWng. Big City Ut..
January 9, 2012
SUBJECT: CONSENT AGENDA — ADMINISTRATION - GEEZ SPORTS BAR ONE -DAY LIQUOR
LICENSES
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
Motion approve three (3) One -Day 3.2% Malt Liquor License applications submitted by Geez
Sports Bar & Grill for a Broomball Event that will be held at Central -City Park. The specified
dates and times of operation are: Friday, January 27, 2012 running from 6:00 p.m. to 11:00 p.m.;
Saturday, January 28, 2012 running from 9:00 a.m. to 11:00 p.m.; and, Sunday, January 29, 2012
running from 10:00 a.m. to 5:00 p.m.
BACKGROUND: This is the fourth (4`h) year that Geez Sports Bar and Grill has submitted
applications for One -Day 3.2% Malt Liquor License applications. When such applications are
submitted to the City Clerk, staff prepares a recommendation to the Mayor and City Council for
review and approval at a regular meeting. At such time the Council may ask questions regarding
the liquor license applications that are submitted to the City Clerk. As noted in the Key Issues
below, it is at the Council's discretion to allow the Central -City Park to remain open beyond the
City Code, which is 10:00 p.m. with the additional consideration that Alcohol will be sold,
served, and consumed after 10:00 p.m.
KEY ISSUES:
• Geez Sports Bar and Grill has submitted the application for One -day 3.2% Malt Liquor
Licenses over the last number of years for a Broomball event.
• These are the first applications that Geez has submitted for 2012 calendar year for One -
Day 3.2% Malt Liquor License.
• Council has the option to deny any One -Day 3.2% Malt Liquor License applications that
have been submitted.
• Central -City Park generally closes at 10:00 p.m. every day with the exception of the
annual Friendly City Days event. The application submitted is requesting Central -City
Park to remain open until 11:00 p.m. on Friday, January 27, and Saturday, January 28.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
direct staff to take action regarding all liquor licenses and gambling permit applications received
by the City of Albertville.
Submitted through: Larry Kruse, City Administrator
Department/Responsible Person: Administration/Bridget Miller, Admin. Assist. Clerk
II/Acctg.
Attachments: Geez Sports Bar One -Day 3.2% Malt Liquor License applications
M:\Public Data\Requests for Council Actions (RCA)\2012\01 17 2012 Clerk (Geez 3 1-day Liq Lic Broomball) RCA.doc
Meeting Date January 17, 2012
A�Ibcrtvillcif
APPLICATION FOR ONE -DAY
3.2% MALT LIQUOR LICENSE
The undersigned certifies that it complies with Minnesota State
Statutes, Section 340.001, Subdivision 7, in that it qualifies as a
"Bona Fide Club " within that section, and that this application
makes petition for a limited license as a "Bona Fide Club " for a
limited, non -intoxicating malt liquor license.
A license fee of $10.00 per day is required to accompany this
application.
5959 Main Avenue NE
P.O. Box 9
Albertville, MN 55301
1. Name of Applicant (organization):
2. Name and Address o' f President and Secretary of
Applicant:
✓
3. Purpose for which funds derived will be used: Sy� w �� I o c
T7. b v M 6G- \ \ :!E� " Y✓\
4. Date(s) of activity: T , 2-7 _ 2—
5. Premises from which 3.2% malt liquor will be dispensed on said date:
4 I L. 1-1.1, I \n L I n,9 �I ., I'I P i - 1-c, �.It) C (CIA
6. Hours of operation:
7. Number of previous license obtained this calendar year:
8. Name, address, telephone number and position held with Club of person signing this
application: 7,a /,- l `E-
-3 7 - S o�
l 2
Applicant's Signat Date
v .110
MAPublic Data\City Clerk\Liquor License\Application Forms\3.2 One -Day Liquor License.doc 29
A,lbertvill£ Mayor and Council Communication
Small Town Uving. Big City Ufs.
January 5, 2012
SUBJECT: Consent (FINANCE) — ALBERTVILLE LIONS DONATION TO THE ALBERTVILLE
CITY OFFICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve Resolution No. 2012-002 entitled a Resolution Acknowledging a $5,000
donation from the Albertville Lions for the Albertville City Offices for general purposes of
upkeep.
BACKGROUND: The City regularly accepts donations from individuals, businesses and
organizations for review and approval by the City Council.
KEY ISSUES:
• None
POLICY CONSIDERATIONS: The Mayor and City Council acknowledge and accept
donations.
FINANCIAL CONSIDERATIONS: There is no budget impact on the city.
LEGAL CONSIDERATIONS: The Mayor and City Council are required by Minnesota State
Statute to acknowledge and accept all donations by Resolution.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Resolution No. 2012-002
M:\Public Data\Requests for Council Actions (RCA)\2012\01 17 2012 Consent (Finance) AN Lions Donation to City.doc
Meeting Date January 17, 2012
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2012-002
A RESOLUTION ACKNOWLEDGING A DONATION
FROM THE ALBERTVILLE LIONS
WHEREAS, the City of Albertville is generally authorized to accept contributions of real and
personal property pursuant to Minnesota Statutes Sections 412.21 and 465.03 for the benefit of
its citizens and is specifically authorized to accept gifts and bequests for the benefit of
recreational service pursuant to Minnesota Statues Section 471.17; and
WHEREAS, the City of Albertville has received a donation in the amount of $5,000_ from the
Albertville Lions for City Hall; and
WHEREAS, the City Council would like to thank the Albertville Lions and commend them for
their support.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Albertville,
Minnesota, that the donation be accepted and acknowledged with gratitude. And be it further
resolved that said funds shall be deposited to the general fund, and used for the designated
purposes.
Adopted this 17nd day of January, 2012 by the City Council of the City of Albertville.
Mark Meehan, Mayor
Larry Kruse, City Administrator
31
A�1bcrti115Small Town living.Big City U
5959 Main Avenue NE, Albertville, MN 55301 (763) 497-3384
Date: January 11, 2012
To: City Administrator/City Council
From: Timothy Guimont
Re: Monthly Report
In general things have been going very well in the Public Works and Parks Department. With the
lack of snow, it has given us the opportunity to get caught up on repairing equipment and some
spring projects around town. There is never a lack of work that needs to be done.
PUBLIC WORKS EMPLOYEES AS RESERVE FIRE TRUCK RESPONDERS:
We have spent a significant amount of time getting trained to operate the Fire trucks. There
is a lot to learn and a lot of responsibility. It has been a good experience for the five of us
that are getting trained. We have now been issued our pagers and will respond to most non-
medical calls that come in during the day.
PARKS
Outdoor Ice: The weather has not been cooperating but we met our goal of opening the ice
rinks by Christmas break. We continue to flood the rinks nights and early mornings to
maintain ice in the warmer weather. The rinks have been used greatly.
Shady Oak Park Deadfall: We have been in Shady Oak Park removing dead trees, down
falls and brush. We will be moving to Winter Park next.
Tree trimming: We have been doing some of our spring work like trimming trees and
shrubs ant City hall also trimming trees in the boulevards in Towne Lakes. We will move on
to the medians if weather permits.
MAINTENANCE
Equipment Repair: We have been working on our never ending list of equipment
maintenance that we do this time of year. We are also working on developing new pieces of
equipment and improving our existing equipment.
32
City of Albertville
Public Works and Parks Report, January 17, 2012 Meeting
Page 2 of 2
SAFETY AND OSHA COMPLIANCE
We have attended a number of Safety -Train seminars to get in compliance with OHSA
requirements.
OTHER
Christmas tree Pick-up: With the help of Wright County's brush chipper and operator we
picked up all the Christmas trees in town.
I-94 Storm water Pond Tree Removal: We may start clearing the woods south of the
waste water treatment plant for the I-94 holding pond project.
MAPublic Data\PW Maintenance\Public Works Reports\2012\01 17 2012 Public Works Report.doc
33
A\Ibertville
Small Town living. Big City life.
TO: Mayor and City Council
FROM: John Middendorf
DATE: January 19 , 2012
RE: Wastewater Treatment Plant and Water Department Update
WATER
• There was a water service line leak at 11720 54t' Street. The leak was on both sides of the
shut off and it was in the driveway.
WASTEWATER
• The effluent sampler quit working. It was more feasible to replace the sampler than to repair
the old one. However, I was able to reuse the refrigerator portion of the sampler.
REED BED UPDATE
• We have been struggling to harvest the reeds (cut them down and burn them) this winter.
Because of the warm weather the sludge has not been frizzing.
COUNTY DITCH 9 CLEANING
• We have been clearing trees and brush from county ditch 9. We started west of Kagen Ave.
and are working west and south towards St. Michael. I have photos available and can show
them at the meeting.
MAPublic Data\Utility\1-19-2012Utilities Dept Report.doc
34
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
MEMORANDUM
TO: Larry Kruse
FROM: Alan Brixius
DATE: January 5, 2012
RE: Albertville — Central Park Master Plan
FILE NO: 802
Albertville's Central Park is a focal point of the community, providing recreational and
civic events, facilities, and programming for the community residents. Recently,
questions arose regarding future planning for Central Park related to future uses, site
planning, improvements and investments. These questions include:
Ice Arena Expansion. The City has been investigating the expansion of the
Albertville Ice Arena for the past year. This has included a variety of building and
site layouts. To accommodate the Ice Arena expansion, the City has considered
the acquisition of the Sorenson property to allow the arena and parking to extend
north. Currently, the City is investigating the option to fill and mitigate wetlands
to the south to accommodate expansion to the south.
Both building expansions will impact the western edge of Central Park and the
playfield in this area in order to provide for the building expansion, parking and
circulation around the building. The focus of these studies has been directed at
achieving the Ice Arena expansion with little attention given to the impact on the
Central Park facilities or how Central Park may aide in the facilitating of the Ice
Arena expansion through the provisions of land area, access to the rear of the
building, or shared parking.
2. Friendly City Days. Each year this event brings the community together and
attracts people from beyond the community boundaries. The park, in its current
configuration, has a finite area to manage this growing event. Albertville civic
organizations have inquired about building a band shell, storage, and other
buildings that would contribute to the Friendly City Days events. Without a plan
to direct these improvements, the placement of structures and equipment may
result in an ineffective park design.
35
Considering the long range needs for parks, Friendly City Days, and the City's growing
sports leagues, we are proposing to undertake park master planning efforts that define
the future layout of Central Park, capturing the following community objectives:
Evaluate the park in conjunction with the surrounding properties to examine
opportunities for improved function, shared parking, compatible land use
relationships, and improved facility design.
2. Maintain Central Park as the site for Friendly City Days. Examine current and
future needs of this event; define the event areas, structures and improvements
that improve on existing conditions; guide investment and improvements that
result in more effective operations. This plan and future improvements would
also take into account civic events beyond Friendly City Days, such as a farmers
market or league tournaments to insure that park improvements are versatile for
all activities.
3. Facilitate the Ice Arena expansion. Examine land area needs, parking, and
access that may mutually benefit the Ice Arena and the park.
4. Examine the individual park uses and identify alternative park layouts, re -use,
and improved design.
5. Improve circulation into and through the park through a trail system. The trail
system would provide access from Lachman Avenue, 57th Street, and Main
Avenue. This trail system may also assist in shared parking between the park
and the Ice Arena.
WORK PROGRAM PROPOSAL
While this proposal establishes some broad goals to be investigated, the following work
program outlines steps to create a Central Park Master Plan that will serve both the
City's current and long range needs.
Start Up Meeting
Meeting with City staff, Public Works, and the City Engineer to gather all information on
the park facilities, Ice Arena design, and park boundaries. Identify historical issues of
use, maintenance, and operation. Identify park user groups to be interviewed and
asked to participate in the Central Park master planning.
Interviews
NAC would meet with the following organizations to discuss the current and future uses
of Central Park. The meeting and interviews will focus on the specific needs of each
organization.
Albertville Parks Committee
FYCC — Recreation Program and Facility Schedule
2
C
Friendly City Days Chair
Albertville Baseball and Softball Leagues
STMA Hockey Association
Interview questions will discuss physical design elements of the park as well as future
program demands that the organization anticipates (i.e., community growth,
event/program growth, age characteristics, expanded events, etc.).
Central Park Planning and Design Workshop
NAC will conduct a Central Park planning workshop. The following people, committees
and organizations will be asked to participate in the workshops:
• City Council
• Park Committee
• Public Works/Park Director
• City Engineer
• Friendly City Days Committee
• FYCC
• Albertville Baseball/Softball Association Representatives
• Albertville Hockey Association Representatives
At the workshop, NAC will present the inventory, issues and opportunities from the
interviews of each group. Then the large group will be divided into small working
groups with a park base map and templates for ballfields, hockey arena expansion,
outdoor hockey rink, facility requirements for Friendly City Days, and the farmers
market. Each small group will be asked to evaluate the existing park uses and identify
goals for Central Park related to long term uses, park amenities, and park layout. Each
small group will be asked to outline their park goals and design. Each small group will
be asked to present their recommendations to the larger group.
Through the large group presentations and discussions, the ideas for the long range
Central Park Master Plan will be gathered and prioritized. NAC will utilize these small
group concepts and large group priorities to develop a Conceptual Master Plan.
Master Plan Concept
Following the workshop, NAC will prepare up to two Conceptual Master Plans for
Central Park, graphically showing the park layout that incorporates the directives
identified in the workshop meeting. Working with the City Engineer, we will attempt to
identify improvement costs to be considered with the park design.
Second Workshop
The Conceptual Master Plans will be presented at a second workshop meeting to allow
the group to review, comment, edit and modify the concept to produce a final document.
37
Final Park Master Plan
The final graphic of the Central Park plan will be prepared and presented for public
review. The plan will be presented at public hearing through the Planning Commission
and presented to City Council for final adoption. The final plan will be accompanied by
an improvement phasing plan.
BUDGET
The following budget was prepared based on the work program outlined above:
Start Up Meeting $300.00
Interviews or Meetings with Organizations, $1,500.00
Issues and Opportunity Summary
First Design Workshop $800.00
Conceptual Plan Development (two concepts) $1,000.00
Second Design Workshop $600.00
Central Park Master Plan $800.00
TOTAL $5,500.00
PERSONNEL
NAC will assign the following staff to the Central Park Master Plan. Alan Brixius,
Principal, AICP will be the project manager, attend meetings, participate in interviews,
and be the workshop facilitator.
Dan Sjordal, Landscape Architect, will attend the meeting and interviews, facilitate the
workshops and prepare the graphic of the Central Park Master Plans.
0
EXPERIENCE
1999-Present
1980-1998
1979-1980
AREAS OF SPECIALTY
Comprehensive Planning
Assist local and regional governments in the preparation
and implementation of comprehensive plans. Involved with
the formulation of plans addressing community land use,
transportation, natural resources and housing, development
management, policy planning, land use and environmental
regulations and implementation.
Representative Projects: New Hope, MN; Lakeville,
MN; Marine on St. Croix, MN; Lino Lakes, MN; Scott
County, MN; Sylvan Township, MN; Shakopee, MN
Zoning Administration
Technical assistance to municipalities in both the
formulation and implementation of zoning and subdivision
regulations for cities.
Representative Projects: Delano, MN; Lakeville, MN;
New Hope, MN; Marine on St. Croix, MN; Albertville,
MN; Spring Park, MN
Annexation
The preparation of background studies, analysis, and expert
testimony on annexation and incorporation matters.
Representative Projects: Delano, MN; Wilson Twp. MN
Redevelopment Planning
Administrative and technical assistance to local
governments, such as the on redevelopment and economic
development efforts including specialized background in
land use market feasibility and tax increment financing.
Representative Projects: Delano, MN; New Hope, MN;
Spring Park, MN; Loretto, MN.
Principal, Northwest Associated Consultants, Inc.
Consulting City Planner: Albertville, MN; Burnsville, MN;
Delano, MN; New Hope, MN; Spring Park, MN; Sunfish
Lake, MN
Planner/Research Analyst and Vice President,
Northwest Associated Consultants, Inc.
Community Planner, Midwest Planning and
Research, Inc.
Site and Project Planning
Planning and design of commercial, industrial and
residential development with regard to site function, land
use compatibility and coordination's with support services
and utilities for clients.
Representative Projects: Delano, MN; Lino Lakes, MN;
Lakeville, MN; New Hope, MN.
Park and Trail Planning
Planning and design of park and trail facilities which vary
from small, informal or neighborhood developments to large,
intensive and community -wide projects. Considerations are
based upon short-term, interim and long-term needs,
available vehicular/pedestrian access, land use
compatibility, facility cost, ease of implementation and
maintenance, among other things.
Representative Projects: Park Plans for the Cities
of Lakeville, MN; Delano, MN; Blaine, MN;
Sherburne County, MN.
Development I Market Research
Assist local government in the preparation and
implementation of economic development planning efforts
including retail and industrial site location studies, planning
and design of commercial sites and industrial parks.
Marketing of community industrial parks, preparation of
financial incentive packages for perspective industries,
market feasibility studies for commercial development
projects. Industrial growth assessments for evaluating
impact of industrial land uses on local municipality tax base.
Representative Projects: New Hope, MN; Robbinsdale,
MN; Lakeville, MN, Windom, MN.
39
EXPERIENCE
2008 to Present
1998-2008
1995-1998
1988-1995
1986-1988
AREAS OF SPECIALTY
Site Planning
Master planning and design of large and small residential
and mixed use private developments; integrating open
spaces, buildings, parking, planting design, and vehicular,
pedestrian circulation systems.
Representative Projects:
Heights of Chaska, Chaska, MN
Cobblestone Lake, Apple Valley, MN
Bluffs at Marystown, Shakopee, MN
Crow River Bluffs, Dayton, MN
Spirit of Brandtjen Farms, Lakeville, MN
Forest Lake Farm, Forest Lake, MN
Evermoore, Rosemount, MN
Park Planning and Design
Master planning and site design for recreational active and
passive uses including land and natural feature analysis,
open space protection and restoration, and trail planning
and design.
Representative Projects:
Heights of Chaska, Chaska, MN
Cobblestone Lake, Apple Valley, MN
Minnehaha Creek Trail Plan, Minneapolis, MN
Country Club of Iowa, Des Moines, IA
The Cove, St. Cloud, MN
Club West, Blaine, MN
Convent of the Visitation Soccer Field, Mendota
Heights, MN
NAC,
President, OutWorks, Minneapolis, MN
Landscape Architect / Planner
Landscape Architect/Planner
Westwood Professional Services, MN
Landscape Architect/Planner
Northwest Associated Consultants, Inc., MN
Landscape Architect/Designer
Damon Farber Associates, MN
Landscape Architect in Training/Planner
Pioneer Engineering, MN
Urban Design
Amenity design and space enhancement to establish and
strengthen the character or identity of places. Includes
streetscape design, plaza design, and site landscape
plans.
Representative Projects:
Cobblestone Lake, Apple Valley, MN
Waterstone, Woodbury, MN
Spirit of Brandtjen Farms, Lakeville, MN
Winnetka Streetscape, Golden Valley, MN
Canal Park Drive, Duluth, MN
Nicollet Plaza, Burnsville, MN
U of M Mariucci Arena, Minneapolis, MN
U of M Recreational Sports Center, Minneapolis, MN
Wayzata Streetscape, Wayzata, MN
The Cove, St, Cloud, MN
Highway 12 — Bridge Street, Delano, MN
Visualization
Hand renderings and computer graphics that assist in the
sale, understanding, or visualizing a proposed design,
space or product.
Representative Projects:
The Preserve, Plymouth, MN
Evermoore, Rosemount, MN
Legends Gold Club, Credit River Township
Refuge of Lake Havasu, Lake Havasu, AZ
M
41
bertvill A,1e Mayor and Council Communication
Smolt T... Uving. Big City UN.
January 12, 2012
SUBJECT: Engineering — MNDOT Delegated Contracting Process Agreement
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion: Approve Resolution No. 2012-XX, entitled, A RESOLUTION APPROVING
MNDOT CONTRACT NO.99563 FOR THE CONSTRUCTION OF THE WESTBOUND
TRUNK HIGHWAY NO.94 COLLECTOR -DISTRIBUTOR IMPROVEMENTS
INFORMATION: This agreement between the City and MNDOT assigns responsibilities
regarding the construction, maintenance and funding for the I-94 Westbound Collector —
Distributor Road. In general, administration and oversight of the construction will be the
responsibility of the City. Project funding includes $5,737,688.80 participation on behalf of the
State, with the remainder of the project costs to be secured by the City.
KEY ISSUES:
• This agreement is required for Albertville to receive MnDOT's participation.
• This agreement identifies the responsibilities of each party.
• 50% of the State's participation will be paid to the City at the time of Award of the
construction contract, and the remaining 50% will be paid once construction if 50%
complete.
• Execution of this agreement does not obligate the City to award a bid to construct this
proj ect.
POLICY CONSIDERATIONS: It is the City's Policy for the Mayor and City Council to
approve all agreements and contract entered into on behalf of the City.
FINANCIAL CONSIDERATIONS: This agreement allows the City to receive $5,737,688.80
from the State for construction of the I94 WB CD road. If the City awards a contract for
construction, costs above and beyond this amount will be the responsibility of the City or need to
be secured by the City. To fund the City share of the project, local levy, special assessments, and
a PFA loan will be utilized.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to approve or
reject agreements on the behalf of the City.
Submitted Through: Larry R. Kruse, City Administrator
Department/Responsible Person: Engineering/Adam Nafstad, City Engineer
Attachments: Agreement & Resolution
Agenda Item No.
Meeting Date: January 17, 2012
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2012-003
A RESOLUTION APPROVING MNDOT CONTRACT NO.99563 FOR THE
CONSTRUCTION OF THE WESTBOUND TRUNK HIGHWAY NO.94
COLLECTOR -DISTRIBUTOR IMPROVEMENTS
BE IT RESOLVED, that the City of Albertville enter into Mn/DOT Agreement No. 99563
with the State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City of the State's share of the costs of the
roadway, drainage signal, lighting, and retaining wall construction and other associated
construction to be performed upon, along and adjacent to Trunk Highway No. 94 from
Wright County State Aid Highway No. 19 to 3,200 feet east of Wright County State Aid
Highway No. 37 within the corporate City limits under State Projects No. 242-010-003 and
No. 8680-145 (T.H. 94=392).
BE IT FURTHER RESOLVED, the Mayor and the Clerk are hereby authorized to
execute the Agreement and any amendments to the Agreement.
Approved by the City Council of the City Albertville on this 17t` day of January, 2012
Mark Meehan, Mayor
Larry Kruse, City Administrator
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Mn/DOT Contract No
99563
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
And
CITY OF ALBERTVILLE
And
WRIGHT COUNTY
COOPERATIVE CONSTRUCTION
State Project Number (SP):
Trunk Highway Number (TH):
State Project Number (SP):
Federal Project Number:
Signal System ID's
AGREEMENT
8680-145
94=392
242-010-003
39227,38165
Original Amount Encumbered
$5,737,688.80
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
City of Albertville acting through its City Council ("City").
Recitals
1. The City will perform grading, concrete and bituminous paving, drainage, signals, lighting, and retaining wall
construction and other associated construction upon, along and adjacent to Trunk Highway No. 94 from
Wright County State Aid Highway No. 19 to 3,200 feet east of Wright County State Aid Highway No. 37
according to City -prepared plans, specifications and special provisions designated by the State as State
Projects No. 242-010-003 and No. 8680-145 (T.H. 94=392)("Project"); and
2. The City has applied for funding through the Transportation Economic Development ("TED") Pilot Program
using State Trunk Highway Bond funds for the State's share of the Project's construction costs based on
MnDOT's Cost Participation Policy. The maximum amount of bond funds to be made available for the
State's share of the Project's construction costs will be capped at $5,440,000.00. State Road Construction
funds will be used to cover the State costs associated with the Trunk Highway No. 94 westbound exit to
County State Aid Highway No. 37 construction; and
3. The City requests the State participate in the costs of the grading, concrete and bituminous paving, drainage,
signals, lighting, and retaining wall construction and the State is willing to participate in the costs of said
construction and associated construction engineering; and
4. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system.
5. The City and County will have a separate agreement which addresses funding between the City and County.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 2.4. State Ownership of Improvements; 5. Maintenance
by the City; 11. Liability; Worker Compensation Claims; Insurance; 13. State Audits; 14. Government Data
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Mn/DOT Contract No: 99563
Practices; 15. Governing Law; Jurisdiction; Venue; and 17. Force Majeure. The terms and conditions set
forth in Article 6. Signal System(s) and EVP System(s) Operation and Maintenance will survive the
expiration of this Agreement, but may be terminated by another Agreement between the parties.
1.4. Plans, Specifications, Special Provisions. State -approved City plans, specifications and special provisions
designated by the State as State Projects No. 242-010-003 and No. 8680-145 (T.H. 94=392) are on file in
the office of the City's Engineer and incorporated into this Agreement by reference. ("Project Plans")
1.5. Exhibits. Preliminary Schedule "I" is attached and incorporated into this Agreement.
2. Right -of -Way Use
2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to
occupy trunk highway right-of-way as necessary to perform the work described in the Project Plans. This
right is limited to the purpose of constructing the project, and administering such construction, and may be
revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy
includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project)
with the State, failing to provide adequate traffic control or other safety measures, failing to perform the
construction properly and in a timely manner, and failing to observe applicable environmental laws or terms
of applicable permits. The State will have no liability to the City (or its contractors or consultants) for
revoking this right of occupancy.
2.2. State Access; Suspension of Work, Remedial Measures. The State's District Engineer or assigned
representative retains the right to enter and inspect the trunk highway right-of-way (including the
construction being performed on such right-of-way) at any time and without notice to the City or its
contractor. If the State determines (in its sole discretion) that the construction is not being performed in a
proper or timely manner, or that environmental laws (or the terms of permits) are not being complied with,
or that traffic control or other necessary safety measures are not being properly implemented, then the State
may direct the City (and its contractor) to take such remedial measures as the State deems necessary. The
State may require the City (and its contractors and consultants) to suspend their operations until suitable
remedial action plans are approved and implemented. The State will have no liability to the City (or its
contractors or consultants) for exercising its rights under this provision.
2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the State
right-of-way, they must comply with the approved traffic control plan, and with applicable provisions of the
Work Zone Field Handbook (http://www.dot.state.mn.us/trafficeng/workzone/index.html). All City,
contractor, and consultant personnel occupying the State's right-of-way must be provided with required
reflective clothing and hats.
2.4. State Ownership of Improvements. The State will retain ownership of its trunk highway right-of-way,
including any improvements made to such right-of-way under this Agreement, unless otherwise noted. The
warranties and guarantees made by the City's contractor with respect to such improvements (if any) will
flow to the State. The City will assist the State, as necessary, to enforce such warranties and guarantees, and
to obtain recovery from the City's consultants, and contractor (including its sureties) for non-performance of
contract work, for design errors and omissions, and for defects in materials and workmanship. Upon request
of the State, the City will undertake such actions as are reasonably necessary to transfer or assign contract
rights to the State and to permit subrogation by the State with respect to claims against the City's consultants
and contractors.
3. Contract Award and Construction
3.1. Bids andAward. The City will receive bids and award a construction contract to the lowest responsible
bidder (or best value proposer), subject to concurrence by the State in that award, according to the Project
Plans. The contract construction will be performed according to the Project Plans.
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Mn/DOT Contract No: 99563
3.2. Bid Documents furnished by the City. The City will, within 7 days of opening bids for the construction
contract, submit to the State's District Engineer a copy of the low bid and an abstract of all bids together
with the City's request for concurrence by the State in the award of the construction contract. The City will
not award the construction contract until the State advises the City in writing of its concurrence.
3.3. Rejection of Bids. The City may reject and the State may require the City to reject any or all bids for the
construction contract. The party rejecting or requiring the rejection of bids must provide the other party
written notice of that rejection or requirement for rejection no later than 30 days after opening bids. Upon
the rejection of all bids, a party may request, in writing, that the bidding process be repeated. Upon the
other party's written approval of such request, the City will repeat the bidding process in a reasonable period
of time, without cost or expense to the State.
3.4. Contract Terms. The City's contract with its construction contractor(s) must include the following terms:
A. A clause making the State of Minnesota, acting through its Commissioner of Transportation, an intended
third -party beneficiary of the contract with respect to the portion of work performed on the State's right-
of-way; and
B. A clause requiring the State to be named as an additional insured on any insurance coverage which the
contractor is required to provide; and
C. A clause stating that any warranties provided by the contractor, for the work performed on the trunk
highway, will flow to, and be enforceable by, the State as the owner of such improvements.
3.5. Direction, Supervision and Inspection of Construction
A. The contract construction will be under the direction of the City and under the supervision of a registered
professional engineer; however, the State participation construction covered under this Agreement will
be open to inspection by the State District Engineer's authorized representatives. The City will give the
District Engineer at Baxter five days notice of its intention to start the contract construction.
B. Responsibility for the control of materials for the contract construction will be on the City and its
contractor and will be carried out according to Specifications No. 1601 through and including No. 1609
in the State's current "Standard Specifications for Construction".
3.6. Oversight Engineering, State's Role, City Assumes Environmental Liability. The State will perform
oversight engineering for the Project as required by the FHWA Stewardship Agreement. In performing its
engineering oversight obligations under this contract, the State is acting only as a contractor to the City,
performing services required by the FHWA and prescribed by the City. The City acknowledges that the
State is acting as its "Contractor" as defined in Minnesota Statutes § 11513.03 (subd. 10), and as such is
entitled to all applicable protections from liability for environmental conditions afforded by the Minnesota
Environmental Response and Liability Act (Minnesota Statutes chapter 115B). The City acknowledges that
the State is not acting as its employee, agent, servant, partner, joint venturer, or co -principal with respect to
the construction of the project, or the ownership or operation of any contaminated properties.
Notwithstanding the foregoing, this Agreement will not be construed to relieve the State of liability it may
have, under applicable laws, with regard to the release or threatened release of pollutants, contaminants, and
hazardous wastes existing in the trunk highway right-of-way and not caused by the City. The City will
remain liable for the release or threatened release of pollutants, contaminants or hazardous waste on the
trunk highway right-of-way, to the extent caused by the City.
3.7. Completion of Construction. The City will cause the contract construction to be started and completed
according to the time schedule in the construction contract special provisions. The completion date for the
contract construction may be extended, by an exchange of letters between the appropriate City official and
the State District Engineer's authorized representative, for unavoidable delays encountered in the
performance of the contract construction.
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Mn/DOT Contract No: 99563
3.8. Plan Changes. All changes in the Project Plans and all addenda, change orders and supplemental
agreements entered into by the City and its contractor for contract construction must be approved in writing
by the State District Engineer's authorized representative.
3.9. Compliance with Laws, Ordinances, Regulations. The City will comply and cause its contractor to comply
with all Federal, State and Local laws, and all applicable ordinances and regulations. With respect only to
that portion of work performed on the State's trunk highway right-of-way, the City will not require the
contractor to follow local ordinances or to obtain local permits.
3.10. Construction Documents Furnished by the City. The City will keep records and accounts that enable it to
provide the State, when requested, with the following:
A. Copies of the City contractor's invoice(s) covering all contract construction.
B. Copies of the endorsed and canceled City warrant(s) or check(s) paying for final contract construction, or
computer documentation of the warrant(s) issued, certified by an appropriate City official that final
construction contract payment has been made.
C. Copies of all construction contract change orders and supplemental agreements.
D. A certification form, provided by the State, signed by the City's Engineer in charge of the contract
construction attesting to the following:
i. Satisfactory performance and completion of all contract construction according to the Project Plans.
ii. Acceptance and approval of all materials furnished for the contract construction relative to
compliance of those materials to the State's current "Standard Specifications for Construction".
iii. Full payment by the City to its contractor for all contract construction.
E. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for
the materials furnished for the contract construction.
F. A copy of the "as built" plan sent to the District Engineer.
4. Right -of -Way; Easements; Permits
4.1. The City will, without cost or expense to the State, obtain all rights -of -way, easements, construction permits
and any other permits and sanctions that may be required in connection with the local and trunk highway
portions of the contract construction. Before payment by the State, the City will furnish the State with
certified copies of the documents for rights -of -way and easements, construction permits and other permits
and sanctions required for State participation construction covered under this Agreement.
4.2. The City will convey to the State by quit claim deed, all newly acquired rights needed for the continuing
operation and maintenance of the Trunk Highway, if any, upon completion of the Project, at no cost or
expense to the State.
4.3. The City will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification,
design meetings and depiction of utilities affected by the contract construction.
4.4. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by
the City of Albertville to be constructed upon and within the trunk highway right-of-way. Applications for
permits will be made on State form "Application for Utility Permit on Trunk Highway Right Of Way"
(Form TP2525).
5. Maintenance by the City
Upon completion of the project, the City will provide the following without cost or expense to the State:
5.1. Storm Sewers and Ponds. Routine maintenance of storm sewer facilities located on County State Aid
Highways No. 19 and No. 37 at intersections with Trunk Highway No. 94 C-D Road, and the ponds located
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Mn/DOT Contract No: 99563
in the northwest corner of 62nd Street Northeast and Ostego Road (63rd Street Northeast). Routine
maintenance includes, but is not limited to, removal of sediment, debris, vegetation and ice from structures,
grates and pipes; repair of minor erosion problems; minor structure repair; and any other maintenance
activities necessary to preserve the facilities and to prevent conditions such as flooding, erosion,
sedimentation or accelerated deterioration of the facilities.
5.2. Municipal Utilities. Maintenance of any municipal -owned utilities construction, without cost or expense to
the State.
5.3. Retaining Walls. Aesthetic maintenance of any retaining wall construction. Maintenance includes graffiti
removal and other maintenance activities necessary to maintain an aesthetically acceptable condition.
Maintenance does not include structural rehabilitation, reconstruction, patching or concrete surface repairs.
5.4. Additional Drainage. Neither party to this Agreement will drain any additional drainage into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for which
the storm sewer facilities were designed, without first obtaining written permission to do so from the other
party. The drainage areas served by the storm sewer facilities constructed under the construction contract
are shown in a drainage area map, EXHIBIT 'Drainage Area", which is on file in the office of the Stat&s
District Hydraulics Engineer at Baxter and is incorporated into this Agreement by reference.
5.5. Right of Way Access. Each party authorizes the other party to enter upon their respective public right of way
to perform the maintenance activities described in this Agreement. The City will inform the District permits
office prior to performing any maintenance.
6. Signal System(s) and EVP System(s) Operation and Maintenance
All operation and maintenance terms, including timing and power provisions, in Traffic Control Signal
Agreement No. 85199 dated June 20, 2003, for the existing traffic control signals on T.H. 94 at westbound off
ramp and County State Aid Highway No. 37 (Signal System "B") will remain in full force and effect.
AND
Operation and maintenance responsibilities will be as follows for the Signal System and EVP System on the
Trunk Highway No. 94 C-D Road westbound off ramp and Trunk Highway No. 94 westbound on ramp and
County State Aid Highway No. 19 (Signal System "A"), and for the Interconnect on County State Aid Highway
No. 19.
6.1. City Responsibilities
A. Power. The City will be responsible for the hook-up cost and application to secure an adequate power
supply to the service pad(s) or pole(s) and will pay all monthly electrical service expenses necessary to
operate to operate the Signal System(s), EVP system(s) and Interconnect.
B. Minor Signal System Maintenance. The City will provide for the following, without cost to the State.
i. Maintain the luminaires and all its components, including replacing the luminaires when necessary.
ii. Replace the Signal System(s) L.E.D. indications, battery backup, and relamp the street lights.
iii. Clean the Signal System(s) controller cabinet and service cabinet exteriors.
iv. Clean the Signal System(s) and luminaire mast arm extensions.
v. Paint and maintain the County State Aid Highway No. 19 pedestrian crosswalk markings.
6.2. County Responsibilities
A. Maintain the interconnect wire along County State Aid Highway No. 19 including utility locating.
B. Signal coordination timing for all signals along County State Aid Highway No. 19.
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Mn/DOT Contract No: 99563
6.3. State Responsibilities
A. Timing; Other Maintenance. The State will maintain the signing, and perform all other Signal System,
APS, and street light maintenance without cost to the City. All independent Signal System timing will
be determined by the State, and no changes will be made without the State's approval. Coordinated
signal timing will be a cooperative effort between the County, the City and the State for the C-D/CSAH
19 ramp signal system.
B. EVP System Operation. The EVP System will be installed, operated, maintained, and removed
according to the following conditions and requirements:
i. All maintenance of the EVP System must be done by State forces.
ii. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota
Statutes § 169.01, subdivision 5. Authorized emergency vehicles may use emitter units only when
responding to an emergency. The City will provide the State's District Engineer or their designated
representative a list of all vehicles with emitter units, if requested by the State.
iii. Malfunction of the EVP System must be reported to the State immediately.
iv. In the event the EVP System or its components are, in the opinion of the State, being misused or the
conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues after
the City receives written notice from the State, the State may remove the EVP System. Upon
removal of the EVP System pursuant to this Paragraph, all of its parts and components become the
property of the State.
v. All timing of the EVP System will be determined by the State.
7. Basis of State Cost
7.1. SCHEDULE "F% The Preliminary SCHEDULE "I" includes all anticipated State participation construction
items and the construction engineering cost share covered under this Agreement.
7.2. State Participation Construction. The State will participate in the following at the percentages indicated.
The construction includes the State's proportionate share of item costs for mobilization, field office, and
traffic control.
A. 100 Percent will be the State's rate of cost participation in all of the Trunk Highway No. 94 westbound
exit to County State Aid Highway No. 37 construction. The construction includes, but is not limited to,
those construction items tabulated on Sheet No. 2 of the Preliminary SCHEDULE "I".
B. $5,440,000.00 is the State's full and complete lump sum cost for the grading, concrete and bituminous
paving, drainage, signals, lighting, and retaining wall construction for the project not including the Trunk
Highway No. 94 westbound exit to County State Aid Highway No. 37 covered in Section 7.2 A.
7.3. State Furnished Materials. The State will furnish a cabinet and controller ("State Furnished Materials"),
according to the Project Plans, to operate the traffic control signal system "A" covered under this
Agreement. The City's lump sum share for State Furnished Materials is $31,500.00. The State's lump sum
share for State Furnished Materials is $0.00. The City's cost share for State Furnished Materials will be
deducted from the State's total lump sum construction cost share as shown in the SCHEDULE "I".
7.4. Construction Engineering Costs. The State will pay a construction engineering charge equal to 8 percent of
the construction pertaining to the Trunk Highway No. 94 westbound exit ramp to County State Aid
Highway No. 37 covered under Section 7.2 A.
8. State Cost and Payment by the State
8.1. State Cost. $5,737,688.80 is the State's estimated share of the costs of the contract construction (less State
Furnished Materials cost) plus the 8 percent construction engineering cost share for 7.2A and a $30,000.00
In
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Mn/DOT Contract No: 99563
contingency amount as shown in the Preliminary SCHEDULE "I". The Preliminary SCHEDULE "I" was
prepared using estimated quantities and unit prices, and may include any credits or lump sum costs. Upon
review of the construction contract bid documents described in Article 3.2., the State will decide whether to
concur in the City's award of the construction contract and, if so, prepare a Revised SCHEDULE "I" based
on construction contract unit prices. The contingency amount is provided to cover increased State cost after
preparing the Revised Schedule "I" with contract unit prices.
8.2. Conditions of Payment. The State will pay the City the State's total estimated construction cost share, which
does not include the contingency amount, in 2 equal payments in accordance with the Payment Schedule in
paragraph D below and as shown in the Revised SCHEDULE "I", after the following conditions have been
met:
A. Encumbrance by the State of the State's total estimated construction cost share and the contingency
amount, as shown in the Revised SCHEDULE "I".
B. Approval by the State's Land Management Director at St. Paul of certified documentation, submitted by
the City, for all right-of-way and easement acquisitions required for the contract construction.
C. Execution of this Agreement and transmittal to the City, including a letter advising of the State's
concurrence in the award of the construction contract.
D. The State's receipt of a written request from the City for the advancement of funds in accordance with
the following payment schedule. The I't payment request must include certification by the City that all
necessary parties have executed the construction contract. The 2nd payment request must include
certification by the City that the Contractor has been paid for at least 50 percent of the construction
contract amount.
Payment Schedule
1st Payment = 50 Percent of State's estimated construction costs as shown in the Revised SCHEDULE
"I" upon award of the construction contract.
2nd Payment = Remaining 50 Percent of anticipated State costs upon completion of 50 Percent of the
contract construction.
8.3. Limitations of State Payment; No State Payment to Contractor
The State's participation in the contract construction is limited to those items described in Article 7 or the
construction contract amount, whichever is less, and the State's participation will not change except by a
mutually agreed written amendment to this Agreement. The State's payment obligation extends only to the
City. The City's contractor is not intended to be and will not be deemed to be a third party beneficiary of
this Agreement. The City's contractor will have no right to receive payment from the State. The State will
have no responsibility for claims asserted against the City by the City's contractor.
9. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
9.1. The State's Authorized Representative will be:
Name/Title: Maryanne Kelly-Sonnek, Municipal Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366-4634
Fax: (651) 366-4769
E-Mail: maryanne.kellysonnek@state.mn.us
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Mn/DOT Contract No: 99563
9.2. The City's Authorized Representative will be:
Name/Title: Adam Nafstad, City Engineer, Bolton & Menk Inc (or successor)
Address: 7533 Sunwood Drive N.W., Ramsey, MN 55303
Telephone: (763) 433-2851
E-Mail: Adamna@bolton-menk.com
9.3. The County's Authorized Representative will be:
Name/Title: Wayne Fingalson, Wright County Engineer. (or successor)
Address: 1901 Highway 25 North, Buffalo, MN 55313
Telephone: (763) 682-7388
E-Mail: wayne.fingalson@co.wright.mn.us
10. Assignment; Amendments; Waiver; Contract Complete
10.1. Assignment. Neither party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
10.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
10.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision
or the party's right to subsequently enforce it.
10.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
11. Liability; Worker Compensation Claims; Insurance
11.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes
§ 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other
applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify, hold
harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against any
claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses in connection
with the project covered by this Agreement and arising from the negligent acts or negligent omissions of the
City, its consultants or its contractors, regardless of whether such claims are asserted by the City's
contractor(s) or consultant(s) or by a third party.
11.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
11.3. The City may require its contractor to carry insurance to cover claims for damages asserted against the
City's contractor.
12. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
13. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
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14. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter
13, as it applies to all data provided by the State under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil
remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the City
or the State.
15. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
16. Termination; Suspension
16.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
16.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at
a level sufficient to allow for the payment of the services covered here. Termination must be by written or
fax notice to the City. The State is not obligated to pay for any services that are provided after notice and
effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State will not be assessed any
penalty if this Agreement is terminated because of the decision of the Minnesota Legislature, or other
funding source, not to appropriate funds.
16.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement
and all work, activities, performance and payments authorized through this Agreement. Any work
performed during a period of suspension will be considered unauthorized work and will be undertaken at the
risk of non-payment.
17. Force Majeure
Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
[The remainder of this page has been intentionally left blank]
0
51
Mn/DOT Contract No: 99563
STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minnesota Statutes § 16A.15 and 16C.05.
Signed:
Date:
SWIFT Encumbrance No.
CITY OF ALBERTVILLE
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions or ordinances.
By:
Title:
Date:
By:
Title:
Date:
-10-
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISSIONER OF ADMINISTRATION
(With delegated authority)
Date:
P
Mn/DOT Contract No: 99563
WRIGHT COUNTY
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions or ordinances.
By:
Title:
Date:
By:
Title:
Date:
INCLUDE COPY OF RESOULUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS
EXECUTION.
-11-
53
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(1) 100% STATE
99563
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2021.501
MOBILIZATION
LUMP SUM
0.03
375,000.00
11,250.00
2031.501
FIELD OFFICE TYPE D
EACH
U3
15,000.00
450.00
2211.503
AGGREGATE BASE (CV) CLASS 5 P
CU YD
1,620.00
21.00
34,020,00
2301.604
CONCRETE PAVEMENT 9.5"
SQ YD
3,170.00
47.00
148,990,00
2360.501
TYPE SP 12.5 WEARING COURSE MIX (3,B)
TON
290.00
60.00
17,400.00
2360.501
TYPE SP 12.5 WEARING COURSE MIX (4,B)
TON
1,000.00
65.00
65,0000
2563.601
TRAFFIC CONTROL
LUMP SUM
0.03
75,000.00
2,250.00
TOTAL 279,360.00
Ln Data is considered Non-public prior to project award. -2-