2012-02-06 CC PacketAgenda
• City of Albertville Council
.g. 019 city °". Monday, February 6, 2012
(Monday) 7:00 PM
input on issues listed on the agenda or of general community
es public s are invited to do so under Public
of Albertville welcomes and encourag P other than public hearing
PUBLIC CONIlVIENTS "The City ardin specific agenda items, mutes.
interest. Citizens wishing to address the Council reg g presentations are limited to five (5)
Forum and are asked to fill out a "Request to Speak Card".
1, CALL TO ORDER
2, PLEDGE OF ALLEGIANCE — ROLL CALL
RECOGNITIONS — PRESENTATIONS —
INTRODUCTIONS
3.
Recognize Lions for their $5,000 donation to the City.
4.
CITIZENS OPEN FORUM — (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6, CONSENT AGENDA the City staff and will
s under the Consent Agenda are considered to be routine by
All item e event an item is pulled it will be discussed in the order it
the approval of the remaining Consent items.
be enacted by one motion. In the
is listed on the Consent agenda following
These items will be approved by a separate motion.
012 regular City Council minutes as presented. (pgs• 1-5)
A. Approve the January y, 2 g 6, 2012 payment of the claims that includes
B. Authorize the Monday,
February
s 565 EFT- 571EFT and check numbers 30659 to 3069 as
electronic payments 12-13)
presented (pgs. 6-11). 23, 2012 Parks Minutes. (pg
C. Acknowledgement of January proving the
Mod to adopt Resolution No. 2012-007 entitled
Crossover Refunding Bonds;
D. Mot itallmp
issuance of General Obligation Cap a Resolution calling for Public
Series 2012A. (pgS• 14-16
E. Motion to adopt Resolution No. 201Capit entitledImprovement Plan and Issuance o G 0)
adoption of an Amended Capital Imp 2012. (pg
Hearing on March 5,
roving Post -
Bonds, Series 2012B, to be held a20120005 e tit ed a Resolutionap Bonds. (pgs. 21-28 )
F. Motion to adopt Resolution Governmental
issuance Procedure and policy for Tax -Exempt
City of Albertville Council Agenda
Monday, February 6, 2012 Page 2 of 3
7. DEPARTMENT BUSINESS
A. City Council
B. Building Department
1). 2011 Annual Building Report. (pgs. 29-32)
C. Planning and Zoning
1). Central Park Master Plan Proposal. (pgs. 33-40)
D. Engineering
1). I94 WB CD Road — Implementation Schedule (Oral report)
2). Approve Resolution Number 2012-004 entitled, Resolution Approving Plans
and Specifications for Improvements of Interstate 94 Access at CSAH 19 by the
Addition of a Westbound Collector -Distributor Interchange Connection Between
CSAH 37 and CSAH 19 and Ordering Advertisement for Bids. (pgs 41-43)
3). Approve Resolution Number 2012-006 entitled, Declaring the Official Intent of
the City of Albertville to Reimburse Certain Expenditures from the Proceeds of
Bonds to be Issued by the City. (pgs. 44)
E. Legal
1). Monthly Report. (pgs. 45-46
F. Administration
1). Temporary Signs Fine Stay. (pgs. 47 )
2). Albertville Web Site
3). Utility Service Line Repair Policy
4). Albertville Economic Development Authority
M:\Public Data\City Council\Council Agendas\2012 Agendas\01 03 2012 Agenda only\02 06 2012 Agenda.doc
Meeting Date: February 6, 2012
City of Albertville Council Agenda
Monday, February 6, 2012 Page 3 of 3
8. ANNOUNCEMENTS and or UPCOMING MEETINGS
FEBRUARY 2012
6
7:00 p.m.
City Council meeting
13
6:00 p.m.
STMA Ice Arena Board meeting
14
7:00 p.m.
Planning and Zoning Commission meeting (cancelled)
20
all day
President's Day observed — City offices closed
21
7:00 p.m.
City Council meeting
27
6:30 p.m.
Joint Powers Water Board meeting
F
92
Su
M
Tu
W
Th
F
Sa
11
2
3
4
5
1104 '
7
8
9
10
11
12
,.r - .`
`14
15
16
17
18
19_
22
23
24
25
26 I 28 129
9. AJOURNMENT
M:\Public Data\City Council\Council Agendas\2012 Agendas\01 03 2012 Agenda only\02 06 2012 Agenda.doc
Meeting Date: February 6, 2012
A,lbertville
Small Town Living. Big City Ufa.
ALBERTVILLE CITY COUNCIL
January 17, 2012
MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER — PLEDGE OF ALLEGIANCE
7:00 PM
Mayor Meehan called the regular City Council meeting to order at 7:00 p.m. All individuals
present said the Pledge of Allegiance.
ROLL CALL
Present: Mayor Mark Meehan, Council members Larry Sorensen, Dan Wagner, and Jillian
Hendrickson and John Vetsch
Absent: None
Others Present: City Administrator Larry Kruse, Finance Director Tina Lannes, Public Works
Supervisor Tim Guimont, Utilities Supervisor John Middendorf, City Engineer Adam Nafstad,
City Attorney Michael Couri and City Planner Alan Brixius.
Absent: None
AMENDMENTS TO THE AGENDA
Meehan noted there were no amendments to the agenda.
CMs Wagner/Sorensen motioned to approve the Tuesday, January 17, 2012 agenda as sent and
presented. Motion carried unanimously.
MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 01-17-2012 draft.doc
City of Albertville Council Minutes
January 17, 2012 Page 2 of 5
PRESENTATIONS AND AWARDS
CERTIFICATE IN FINANCIAL REPORTING
Mayor Meehan presented Finance Director Tina Lannes a plaque for attaining a Certificate of
Achievement for Excellence in Financial Reporting (CAFR) from the National Government
Finance Officers Association. Meehan stated that only about 10% of the government entities
receive such an award. The award represents excellence in financial reporting and transparency
to users of the City's financial statements. Achieving this award is a way of communicating that
the City has high regard for quality financial reporting to it bond holders. The Council
congratulated Lannes and other staff for this achievement.
FIRE DEPARTMENT FIVE YEAR AWARDS
Fire Chief Tate Mills presented five year pins to Lieutenant Ron Peterson, Assistant Chief Jay
Eull and Captain Jeff Davis for ten years of service and Captain Albert Barthel for 30 years of
service on the Albertville Fire Department.
The Council thanked Chief Tate Mills and the service award recipients for their dedicated
service. Special mention was given to Captain Albert Barthel for a grand total of 30 years of
service. It was stated that Albert is a local businessman who performs day calls, of which the
Fire Department has been short on firemen to respond to day calls. Albert has been a dedicated
responder since 1982. The award ceremony culminated in a large round of applause for their
dedicated service.
CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approval of the January 3, 2012 City Council minutes and December 19, 2011
evaluation workshop minutes. (pgsl-7)
B. Acknowledge STMA Arena draft minutes of the January 3, 2012. (pgs 8-9)
C. Approve Albertville Volunteer Fire Department Standard Operating
Guidelines/Policies. (pgs 10-16)
1). Alcohol Policy
2). Approve Fire Department Truck Pulling Sequence Policy
3). Approve City Employees as Reserve Fire Fighter Policy
D. Authorize the Monday, January 17, 2012 Payment of Claims (bills) for check
electronic payments 30597 — 30615 (accounts payable batch) and check numbers
30616 to 30623 as presented except the bills specifically pulled, which are passed by
separate motion. (pgs 17-24)
E. Approve Final Payment Number 2 in the amount of $102,027.52 to Omann Brothers,
Inc. closing out the 2011 Street Maintenance Project. (pgs25-27)
MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 01-17-2012 draft.doc
City of Albertville Council Minutes
January 17, 2012 Page 3 of 5
F. Approve three (3) One -Day 3.2% Malt Liquor License applications submitted by Geez
Sports Bar & Grill for a Broomball Event that will be held at Central -City Park. The
specified dates and times of operation are: Friday, January 27, 2012 running from 6:00
p.m. to 11:00 p.m.; Saturday, January 28, 2012 running from 9:00 a.m. to 11:00 p.m.;
and, Sunday, January 29, 2012 running from 10:00 a.m. to 5:00 p.m. (pgs 28-29)
G. Approve Resolution No. 2012-002 entitled a Resolution Acknowledging a $5,000
donation from the Albertville Lions for the Albertville City Offices for general
purposes of upkeep as on file in the Office of the City Clerk. (pgs 30-31)
CITY COUNCIL
Council member Sorensen volunteered to represent the Council at the STMA School Retreat
scheduled for Saturday, February 25, 2012 at the Albertville City Hall.
PUBLIC WORKS REPORT
Public Works Supervisor Guimont presented his written report. Guimont stated that he was
opposed to establishment of a Public Works Director and support the title of City Engineer.
UTILITIES REPORT
Utilities Supervisor Middendorf gave a PowerPoint presentation on City Ditch 9 brush cleaning
project. The Council said the photos were very helpful in understanding the extent of the
maintenance project and said it looks like a difficult project that requires a lot of hard work.
Middendorf said, as long as there is no more snow, his department will continue with the winter
project.
PLANNING
CENTRAL PARK MASTER PLAN STUDY
City Planner Brixius, at the request of City Administrator Kruse, presented the City Council with
a proposal to conduct a Master Plan Study of Central Park. Brixius stated there are a number of
dynamics going on that merit looking at the park. For example, the STMA Arena is having a
difficult time achieving adequate parking for the second sheet expansion and may impact the
baseball field. Recently, the Lions have requested to install a small band shell near the Lions
Shelter. Brixius stated his study would gather input from stakeholders and the Council to plan
future development within the Central Park.
Some Council members expressed concern about spending any money on planning at this time.
Others said the planning effort is an investment in the park, and a wise thing to do. The
consensus of the Council is to refer this to the Park and Recreation Committee for a
recommendation.
MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 01-17-2012 draft.doc
3
City of Albertville Council Minutes
January 17, 2012 Page 4 of 5
ENGINEERING
City Engineer Nafstad presented an agreement between the City and the Minnesota Department
of Transportation (MNDOT), which assigns responsibilities regarding the construction,
maintenance, and funding for the I-94 Westbound Collector —Distributor Road. In general,
administration and oversight of the construction will be the responsibility of the City. Project
funding includes $5,737,688.80 participation on behalf of the State, with the remainder of the
$8,200,000 estimated project costs to be secured by the City.
Nafstad stated this agreement commits the State to fund this project. Arrangements have been
made for the State to pay the first half of the money after the construction contract is signed and
the remaining half at 50% of construction. City Engineer Nafstad reviewed a schedule of
activities that will be coming up in February including an open house and Improvement Hearing.
Assuming construction bids come in within the budget, construction will start early this spring
and completion scheduled by the end of 2012.
City Attorney Mike Couri stated that he has reviewed the agreement and will incorporate some
of the language in the States agreement into the City's agreement with the contractor. Couri
stated the agreement meets his approval.
CMs Hendrickson/Sorensen motioned to approve Resolution No. 2012-003, entitled a
Resolution approving MNDOT Contract Number 99563 for the construction of the westbound
Trunk Highway No. 94 Collector -Distributor Improvements. Motion carried with Council
member Vetsch voting nay.
CITY ADMINISTRATOR'S REPORT
KARSTON COVE 3RD ADDITION
City Administrator Kruse reported that City Attorney Couri, City Planner Brixius, City Engineer
Nafstad and himself had met with Ron Mehl of Dominium Development about them purchasing
the 29 unit townhome development from Centra Homes. Dominium would like to seek State
Housing Tax Credits and replicated the housing project they did next to Westwind Apartments.
Kruse reported that the Developer currently has an approved plat and has all the approvals
necessary to proceed; however, would like to re -plat the property into one lot and make some
modifications addressing some of the concerns that staff has regarding low floor or opening
elevations.
Kruse stated that Dominium would build a premium product with Hardy Board siding and higher
quality than was originally approved with the current plat. Kruse said the Developer would like
to invite the City Council out to their office to make a project presentation and answer questions
that the Council may have about the rental property.
A number of the Council members stated they were not interested in any additional rental
property in Albertville. Staff stated they have shared the concerns that Council has with rental
MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 01-17-2012 draft.doc
Ell
City of Albertville Council Minutes
January 17, 2012 Page 5 of 5
property; however, they would like to have the opportunity to discuss the merits of the property
and answer any questions the Council may have.
Mayor Meehan polled the Council and the majority stated they would like to have the Developer
make a presentation at a future Council meeting.
ADJOURNMENT
CMs Hendrickson/Sorensen motioned to adjourn the meeting at 8:30 p.m. to a workshop for the
purpose to visit with City Planner Brixius about his firm's services. Motion carried
unanimously.
Larry Kruse, City Administrator
MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 01-17-2012 draft.doc
5
llbertvi lle Mayor and Council Communication
5-011 Town Udng. Big City Uft.
January 30, 2012
SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO authorizing the Monday, February 6, 2012 payment of the claims that includes
check numbers 565EFT — 571 EFT and 30659 to 30695 as presented except the bills specifically
pulled, which are passed by separate motion.
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded)
Check No. 30668 Braun Contracting — Siding 5975 Main Ave, Hail damage, insurance claim
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines disputes the billing.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail
Mayor and Council Communication — February 6, 2012
Finance — Payment of Claims Page 2 of 6
A,lbertville
Small Town Living. Big City Ufa.
Check Detail Register
Accounts Payable 2011 paid February 6, 2012
Refer 19420 BOLTON & MENK, INC
AP Payment
E 101-41710-303 Engineering Fees
Staff meetings
$660.00
Invoice0144431
12/21 /2011
AP Payment
G 468-20200 Accounts Payable
194 WB CD Road
$4,541.00
Invoice0144431
12/21 /2011
AP Payment
E 101-41710-303 Engineering Fees
Misc Eng Tasks City park, Signal, ditch, etc.
$2,145.00
Invoice0144431
12/21 /2011
AP Payment
G 101-20200 Accounts Payable
Karston Cove
$1,617.50
Invoice0144431
12/21 /2011
AP Payment
E 810-00000-303 Engineering Fees
STMA Arena
$550.00
Invoice0144431
12/21 /2011
AP Payment
G 101-20200 Accounts Payable
MSAS 2011 Administration
$385.00
Invoice0144384
12/21/2011
AP Payment
E 101-41710-303 Engineering Fees
Towne Lakes 6th Add
$165.00
Invoice0144387
12/21 /2011
AP Payment
E 101-42400-303 Engineering Fees
2011 Bldg & Zoning 10/29 - 11/25/11
$275.00
I nvoice0144383
12/21 /2011
AP Payment
E 604-49660-303 Engineering Fees
Ditch 9 Improvements thru 11/25/11
$2,965.00
I nvoice0144386
12121 /2011
AP Payment
E 101-43100-303 Engineering Fees
2011 Street Improv 10/29 - 11/25/11
$660.00
Invoice0144385
12/21 /2011
Transaction Date
1 /24/2012 Due 1/24/2012 Accounts Payable 20200
Total
$13,963.50
Refer 19431 XCEL ENERGY
AP Payment
E 810-00000-381 Electric Utilities
STMA Arena Electricity 12106 - 1/09/12
$6,875.53
Invoice
515873315412 1/11/2012
Transaction Date 1/25/2012 Due 1/25/2012 Accounts Payable 20200
Total
$6,875.53
Refer 19432 ALLIED WASTE
AP Payment
E 605-43200-308 Recycling Contract Fee
Recycling Contract for 12/01/11 - 12/31/11
$6,346.44
Invoice0899-
12/25/2011
Transaction Date
1/25/2012 Due 1/25/2012 Accounts Payable 20200
Total
$6,346.44
Refer 19433 B2B COMPUTER PRODUCTS
AP Payment
E 101-41940-404 Repair/Maint -
4 LCD display 19" wide
$424.21
I nvo ice528081
12/30/2011
Transaction Date
1/25/2012 Due 1/25/2012 Accounts Payable 20200
Total
$424.21
Refer 19437 WRIGHT COUNTY HIGHWAY DEPT
AP Payment
E 101-43100-221 Ice Removal
8 salt - special agreement
$635.68
Invoice6595
1 /12/2012
Transaction Date
1/26/2012 Due 1/26/2012 Accounts Payable 20200
Total
$635.68
Refer 19438 MIDSTA TES EQUIPMENT & SUPPLY
AP Payment
E 101-43100-400 Repair/Maint - Paved Rd
16,447.00 Maxwell Nuvo 3405 (7 pallets)
$11,161.86
Invoice212007
1 /11 /2012
Transaction Date
1/26/2012 Due 1/26/2012 Accounts Payable 20200
Total
$11,161.86
Fund Summary
20200 Accounts Payable
101 GENERAL FUND $18,129.25
468 CSAH 19 RAMPS/I 94 Project $4,541.00
604 STORM WATER $2,965.00
605 Recycling Fund $6,346.44
810 STMA ARENA $7,425.53
Total $39,407.22
Mayor and Council Communication — February 6, 2012
Finance — Payment of Claims
Check Detail Register
February 2012
Check Amt Invoice Comment
Page 3 of 6
10100 Premier Bank
Paid Chk# 000565E 1/28/2012 WATSON COMPANY
E 810-00000-252 Food/Consessions For Resale
$887.01 807904
candy, chips, popcorn, food
E 810-00000-399 Miscellaneous
($6.00) 807904
Credit Memo 901530
E 810-00000-252 Food/Consessions For Resale
$246.18 808463
M&M candy products
E 810-00000-252 Food/Consessions For Resale
$485.71 808463
franks -pretzel -icing
Total WATSON COMPANY
$1,612.90
Paid Chk# 000566E 1/28/2012 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities
$29.87 012012
STMA Fire Panel 05014270100
Total WRIGHT-HENNEPIN COOP
$29.87
Paid Chk# 000567E 1/28/2012 WRIGHT COUNTY SHERIFFS PATROL
E 101-42110-307 Police Contract Fees
$43,737.00 Patrol-12-1
Police Protection Sery
Total WRIGHT COUNTY SHERIFFS
$43,737.00
Paid Chk# 000568E 1/28/2012 MVTL LABORATORIES, INC
E 601-49450-218 Testing Expenses
$101.40 584973
sewer -water lab testing
E 601-49450-218 Testing Expenses
$101.40 585319
sewer -water lab testing
E 601-49450-218 Testing Expenses
$125.40 586075
sewer -water lab testing
Total MVTL LABORATORIES, INC
$328.20
Paid Chk# 000569E 1/2812012 JACKS OIL DIST., INC.
E 101-43100-212 Motor Fuels $1,215.33 37284 PW fuel
Total JACKS OIL DIST., INC. $1,215.33
Paid Chk# 000570E 1/28/2012 GOPHER STATE ONE -CALL
E 601-49450-209 Locates $50.00 30611 LID annual locate fee
E 602-49400-209 Locates $50.00 30611 UD annual locate fee
Total GOPHER STATE ONE -CALL $100.00
Paid Chk# 000571E 1/28/2012 MILLS, TATE
E 101-42000-314 Meals (meetings) $43.92 drinks and snacks for meeting regional
Total MILLS, TATE $43.92
Paid Chk# 030660 2/6/2012 ALLINA HOSPITALS & CLINICS
E 101-42000-312 First Responder Training $1,136.12 II 10015290 FD medical directorship
Total ALLINA HOSPITALS & CLINICS $1,136.12
Paid Chk# 030661 2/6/2012 ANDERSON, KYLE
E 101-42000-585
Capital -Air Packs
$86.52
batteries for air packs
Total ANDERSON, KYLE
$86.52
Paid Chk# 030662
2/6/2012 APPOLLO SYSTEMS - COMMERCIAL D
E 101-45100-405
Repair/Maint -Buildings
$20.31 161000
Park security service
Total APPOLLO SYSTEMS -
$20.31
Paid Chk# 030663
2/6/2012 ARAMARK REFRESHMENT SERVICES
E 810-00000-254
Soft Drinks/Mix For Resale
$558.09 1002967
Cocoa, coffee, filters, sweetener
Total ARAMARK REFRESHMENT
$558.09
Mayor and Council Communication - February 6, 2012
Finance - Payment of Claims Page 4 of 6
Check Amt Invoice
Comment
Paid Chk# 030664
2/6/2012 ARAMARK UNIFORM SERVICES
E 602-49400-417
Uniform Rentals
$9.85 629-7401989
Water uniform
E 101-43100-417
Uniform Rentals
$9.86 629-7401989
PW uniform
E 101-45100-417
Uniform Rentals
$9.86 629-7401989
Parks uniform
E 601-49450-417
Uniform Rentals
$9.86 629-7401989
Sewer uniform
E 101-41940-405
Repair/Maint - Buildings
$50.00 629-740.6924 CH mops, matts, towels, etc
E 101-42000-405
Repair/Maint - Buildings
$12.83 629-7406926
FD matts
E 101-43100-417
Uniform Rentals
$9.85 629-7406931
PW uniform
E 101-45100-417
Uniform Rentals
$9.86 629-7406931
Parks uniform
E 601-49450-417
Uniform Rentals
$9.86 629-7406931
Sewer uniform
E 602-49400-417
Uniform Rentals
$9.86 629-7406931
Water uniform
E 602-49400-417
Uniform Rentals
$12.98 629-7411887
Water uniform
E 601-49450-417
Uniform Rentals
$12.98 629-7411887
Sewer uniform
E 101-45100-417
Uniform Rentals
$12.98 629-7411887
Parks uniform
E 101-43100-417
Uniform Rentals
$12.99 629-7411887
PW uniform
Total
ARAMARK UNIFORM SERVICES
$193.62
Paid Chk# 030666
2/6/2012 BANYON DATA SYSTEMS
E 101-42000-310
Other Professional Services
$468.36 00147353
FD BDS Support
E 602-49400-300
Professional Srvs (GENERAL)
$468.36 00147353
Sewer-BDS Support
E 604-49660-300
Professional Srvs (GENERAL)
$468.36 00147353
Stormwater-BDS Support
E 101-41400-300
Professional Srvs (GENERAL)
$468.36 00147353
CH - BDS Support
E 601-49450-300
Professional Srvs (GENERAL)
$468.36 00147353
Water-BDS Support
Total BANYON DATA SYSTEMS
$2,341.80
Paid Chk# 030668
2/6/2012 BRAUN CONTRACTING
E 101-41940-405
Repair/Maint - Buildings
$6,075.00 ALB3612912
CH 5975 Main Ave repair
Total BRAUN CONTRACTING
$6,075.00
Paid Chk# 030669
2/6/2012 BUFFALO COMPUTER COMPANY
E 101-41940-399
Miscellaneous
$485.00 120121
CH website hosting/spam filter
Total
BUFFALO COMPUTER COMPANY
$485.00
Paid Chk# 030670
2/6/2012 CARLSON BUILDING SERVICES, INC
E 101-41940-405
Repair/Maint - Buildings
$422.16 38878
CH cleaning service
E 101-42000-405
Repair/Maint - Buildings
$133.59 38878
FD cleaning service
Total
CARLSON BUILDING SERVICES,
$555.75
Paid Chk# 030671
2/6/2012 CHARTER COMMUNICATIONS
E 810-00000-321
Telephone
$76.19 01-2012
STMA Arena cable
E 101-42000-321
Telephone
$22.62 FD 01212
FD cable charges
Total CHARTER COMMUNICATIONS
$98.81
Paid Chk# 030672
2/6/2012 COMDATA
E 101-42000-212
Motor Fuels
$214.44 XS295010120 FD fuel
Total COMDATA
$214.44
Paid Chk# 030673 2/6/2012 CONTINENTAL RESEARCH CORP
E 101-43100-405 Repair/Maint -Buildings $208.78 363493-CRC- PW portion control unit/gt.sprayer head
Total CONTINENTAL RESEARCH CORP $208.78
Paid Chk# 030674 2/6/2012 CRETEX CONCRETE PRODUCTS
E 601-49450-406 R/M - Collection System $938.79 S000025497 concrete supplies for collection repair
Total CRETEX CONCRETE PRODUCTS $938.79
Paid Chk# 030675 2/6/2012 DAVIS, JEFF
E 101-42000-200 Office Supplies (GENERAL) $128.62 FD 01062012 FD 120 count batteries
Total DAVIS, JEFF $128.62
Paid Chk# 030676 2/6/2012 DEHN TREE COMPANY, INC
E 101-41940-405 Repair/Maint -Buildings $160.31 731
E 604-49660-406 R/M - Collection System $400.78 731
Total DEHN TREE COMPANY, INC $561.09
CH stump removal/grinding
Ditch 9 brush cleaning
Mayor and Council Communication - February 6, 2012
Finance - Payment of Claims
Page 5 of 6
Check Amt Invoice
Comment
Paid Chk# 030677
2/6/2012 DVS RENEWAL
E 101-43100-404
Repair/Maint - Machinery/Equip
$16.00 2012-138173
Ford 1979
E 101-45100-404
Repair/Maint - Machinery/Equip
$16.00 2012-139652
Ford 1987
E 601-49450-404
Repair/Maint - Machinery/Equip
$16.00 2012-172163
GMC 2000
E 101-45100-404
Repair/Maint - Machinery/Equip
$16.00 2012-198934
Fell 2001
E 101-42400-404
Repair/Maint - Machinery/Equip
$16.00 2012-901671
Chev 2001
E 602-49400-404
Repair/Maint - Machinery/Equip
$16.00 2012-903876
Chev 2008
E 601-49450-404
Repair/Maint - Machinery/Equip
$16.00 2012-905385
Inter 1975
E 101-43100-404
Repair/Maint - Machinery/Equip
$16.00 2012-911804
Ster 2002
E 601-49450-404
Repair/Maint - Machinery/Equip
$16.00 2012-911823
Chev 2003
E 101-43100-404
Repair/Maint - Machinery/Equip
$16.00 2012-918672
Chev 2006
E 101-43100-404
Repair/Maint - Machinery/Equip
$16.00 2012-919391
Strg 2005
E 101-45100-404
Repair/Maint - Machinery/Equip
$16.00 2012-931639
Chev 1998
Total DVS RENEWAL
$192.00
Paid Chk# 030678
2/6/2012 FRONTLINE PLUS FIRE & RESCUE
E 101-42000-404
Repair/Maint - Machinery/Equip
$730.43
FD replacement hose
Total FRONTLINE
PLUS FIRE & RESCUE
$730.43
Paid Chk# 030679
2/6/2012 FYCC
E 101-45000-598
Pledges & Contributions
$1,587.42 1048
Jan Youth -Family Prog.
E 101-45000-598
Pledges & Contributions
$1,587.42 1049
Feb Youth -Family Prog.
Total FYCC
$3,174.84
Paid Chk# 030680
2/6/2012 ICS HEALY-RUFF
E 601-49450-404
Repair/Maint - Machinery/Equip
$2,286.82 14990
UD repair -cutler hammer VFD
Total ICS HEALY-RUFF
$2,286.82
Paid Chk# 030681
2/6/2012 JOINT POWERS BOARD
E 602-49400-376
JP Fed Wtr Test
$234.33 012012-01
JP water test charges
E 602-49400-377
JP Fed Wtr Test Pen
$4.66 012012-01
JP water test pen. Charges
E 602-49400-374
JP Dist Pen
$165.54 012012-01
JP penalty charges
E 602-49400-371
JPDIST COMBO
$959.44 012012-01
JP comm. combo charges
E 602-49400-372
JP Dist
$9,997.30 012012-01
JP Dist. Charges
E 602-49400-375
JP Access
$7.00 012012-01
JP access charges
Total JOINT POWERS BOARD
$11,368.27
Paid Chk# 030682
2/6/2012 MEDICA
G 101-21706 Group Insurance Payable
$2,464.70 06509218
Employee Health Ins port
E 101-41400-131
Employer Paid Health
$465.23 06509218
Employee Health Ins
E 101-41500-131
Employer Paid Health
$820.44 06509218
Employee Health Ins
E 101-42400-130
Employer Paid Ins (GENERAL)
$975.58 06509218
Employee Health Ins
E 101-43100-130
Employer Paid Ins (GENERAL)
$1,335.00 06509218
Employee Health Ins
E 101-45100-130
Employer Paid Ins (GENERAL)
$1,509.83 06509218
Employee Health Ins
E 601-49450-130
Employer Paid Ins (GENERAL)
$967.90 06509218
Employee Health Ins
E 602-49400-130
Employer Paid Ins (GENERAL)
$967.91 06509218
Employee Health Ins
E 810-00000-130
Employer Paid Ins (GENERAL)
$856.21 06509218
STMA Employee Health Ins
E 101-41300-131
Employer Paid Health
$606.64 06509218
Employee Health Ins
Total MEDICA
$10,969.44
Paid Chk# 030683 2/6/2012 MGFOA
E 101-41500-433 Dues and Subscriptions $60.00 2012 Dues 2012 Finance Director membership
dues
Total MGFOA $60.00
Paid Chk# 030685 2/6/2012 MINNESOTA RURAL WATER ASSOCIAT
E 602-49400-208 Training and Instruction $175.00 02242012JM MRWA Conf.
Total MINNESOTA RURAL WATER $175.00
Paid Chk# 030686 2/6/2012 MN STATE FIRE CHIEFS ASSOC.
E 101-42000-433 Dues and Subscriptions $247.00 2012 Fire Dues FD membership dues
Total MN STATE FIRE CHIEFS ASSOC. $247.00
Mayor and Council Communication — February 6, 2012
Finance — Payment of Claims
Check Amt Invoice Comment
Paid Chk# 030687 2/6/2012 NEXTERA COMMUNICATIONS
E 101-42400-321
Telephone
$181.34 00578602-
phone/data network
E 602-49400-321
Telephone
$27.20 00578602-
phone/data network
E 601-49450-321
Telephone
$27.20 00578602-
phone/data network
E 101-43100-321
Telephone
$63.47 00578602-
phone/data network
E 101-41940-321
Telephone
$544.04 00578602-
phone/data network
E 101-42000-321
Telephone
$63.47 00578602-
phone/data network
Total NEXTERA COMMUNICATIONS
$906.72
Paid Chk# 030688
2/6/2012 NORTHLAND SECURITIES
E 101-41000-300
Professional Srvs (GENERAL)
$1,500.00 2774
2011C 1-94 CD Report
Total NORTHLAND SECURITIES
$1,500.00
Paid Chk# 030689 2/6/2012 PITNEY BOWES - EASYPERMIT POST
Page 6 of 6
E 101-41400-322
Postage
$16.09 012012PBP
postage -by -phone charges
Total
PITNEY BOWES - EASYPERMIT
$16.09
Paid Chk# 030690
2/6/2012 PITNEY BOWES- PA
E 602-49400-413
Office Equipment Rental
$138.05 0787150-
Sewer postage fees
E 601-49450-413
Office Equipment Rental
$303.71 0787150-
Water postage fees
E 101-41400-413
Office Equipment Rental
$842.09 0787150-
CH general postage fees
E 604-49960-413
Office Equipment Rental
$96.63 0787150-
Stormwater postage fees
Total PITNEY BOWES- PA
$1,380.48
Paid Chk# 030691
2/6/2012 SENTRY SYSTEMS, INC.
E 101-41940-405
Repair/Maint Buildings
$4.22 651351
FD monitoring service
E 101-42000-405
Repair/Maint Buildings
$22.66 651351
FD security service
E 101-43100-405
Repair/Maint Buildings
$32.06 651351
PW security service
Total SENTRY SYSTEMS, INC.
$58.94
Paid Chk# 030692 2/6/2012 STATE OF MN DEPT OF PUBLC SAFE
E 601-49450-433 Dues and Subscriptions $25.00 86-5092011 Haz Mat
Total STATE OF MN DEPT OF PUBLC $25.00
Paid Chk# 030693 2/6/2012 WACKER, JACCI
G 101-22900 Rental Deposit Escrow $100.00 01072012- Damage Deposit refund
Total WACKER, JACCI $100.00
10100 Premier Bank $93,860.99
Fund Summary
10100 Premier Bank
101 GENERAL FUND
$71,041.80
601 SEWER FUND
$5,476.68
602 WATER FUND
$13,243.48
604 STORM WATER
$965.77
810 STMA ARENA
$3,133.26
$93,860.99
Albertville Parks Committee meeting minutes
1-23-12
Attendees: Tim Guimont, LeRoy Berning, Mark Barthel, Andy Swanson
Absent: Sharon Oakvik, Council Members Larry Sorensen and Jillian Hendrickson
Central Park Comprehensive Plan
- Committee discussed how to make room for hockey arena expansion and adding amenities to it so the
facility serves more than hockey teams and players. Suggestions included a splash park, sliding hill,
skatepark. Also could turn baseball field into a softball field and re -align it to make more efficient use of
space. If a baseball field is deemed to be a necessary facility for Albertville, one could be constructed
near the compost site. Park board members think that amenities of Lions Park serve the community well
and we'd like to preserve -- if not improve -- them by adding another softball field. The park board wants
to meet with Albertville City Council for further discussion about this important topic.
Christmas decorations
- Discussed purchasing new Christmas decorations for Main Avenue and buying banners for Co. Rd. 19.
Also discussed planting a spruce tree on corner of Main Avenue and Co. Rd. 37 and decorate it for
Christmas.
Parks night
- Set date for 2012 Albertville Explore Your Parks night: May 18, 6-8 pm
Last year's event was hosted at Linwood, Winter, Oakside, Villas, Four Seasons and Westwind parks.
More details will be worked out at the next meeting.
Next meeting scheduled for February 20, 8:00
Minutes prepared by Andy Swanson, aswanson@embarqmail.com; 763-370-2428
EMAIL From: Sharon Oakvik following the meeting
Subject: RE: January Albertville Parks meeting minutes
Thanks Andy, great job on the minutes!
Hi guys, sorry I could not be at the meeting this month!
OOOh, now I REALLY wish I could have made it to the meeting!!!
I have ideas on what could be added to an ice arena to make it community friendly!!!
1- An indoor play area, (like a McDonalds play land, but maybe a little bit bigger.) I think the community
would use something like that, and I think the hockey families would pay to have their kids play there
during practice, games, etc... Maybe even charge a yearly membership. Birthday parties possibility, etc.
You would probably have to pay to staff this area, and create a way to contact parents if you want to
make it a drop off area for parents. But I think that having parents stay close and creating a parent
observation area to the rink again would be a great idea.
2- A fitness area. Maybe even with an observation window. (Like a snap fitness or Anytime fitness.) the
community would be able to use it, as well as the parents that take their kids to practices. Many parents
12
of the 9-10 and up age kids, drop their kids off, and leave to go to the neighborhood workout areas.
They would stay. Again yearly charge or daily/ or per use charge. The kids of a certain age could also use
the facilities, for their workouts etc.
2 1/2- Along with the fitness area... Maybe incorporate a 'dryland' practice area within the work out area.
This could be used by hockey, as well as other youth sports throughout the community. I think baseball
would like an area for a couple batting tunnels, football usually uses the HS gym, but they may come too.
Soccer / LAX talks about having a place to use too.
3- Coffee house / Smoothie / wi-fi area. Again; catering to the community, the teens could use it as a
place to go too. (We need more safe/ kid -teen friendly spots around here! )
3 1/2- Along with the 'coffee house', general snack / lunch type food served. This was it could be open
year round, and it would be available to those at the facility too. Again connecting to the arena, would
make it a concession area, open year round for the arena.
4- a Community Room. That could be used by tithe community for meetings, team parties, birthday
parties, board meetings etc.
I know I have heard 'dad talk' about attaching a bar/ restaurant. HOWEVER, I am not convinced that we
should incorporate alcohol and youth sports / community area.
What do you all think any good ideas here?
I have been thinking of this for 3 years, glad I could share my ideas with you!
I do not think a splash park would be a money maker, or even break even. If you are thinking of the
arena expansion at its current location, I don't think there is room for a sliding hill there. (lust my
opinions here.:) )
Have a great day!!!
Sharon Oakvik
13
S.
bertAll >,le Mayor and Council Communication
Smell Town Udng. Big City Lift.
February 6, 2012
SUBJECT: PUBLIC HEARING FINANCE — 2012A GENERAL OBLIGATION IMPROVEMENT
CROSSOVER REFUNDING BONDS SERIES 2012A $2,310,000
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
Motion to adopt Resolution No. 2012-007 entitled a Resolution approving the issuance of
General Obligation Capital Improvement Crossover Refunding Bonds; Series 2012A.
Descripiton: This refunding involves the refinancing of the Lachman Avenue Project, Barthel
Industrial Project and the New Horizon's Storm Water Pond Project bonds.
KEY ISSUES: This refunding does not increase the remaining length of the debt for the City of
Albertville.
POLICY CONSIDERATIONS: It is the City's policy to review and approve redemption of
bonds on first call date if it is feasible and has significant savings.
FINANCIAL CONSIDERATIONS: Refinancing this bond does not affect the 2012 budget.
The City could save an estimated $144,000 in interest by re -issuing this bond.
LEGAL CONSIDERATIONS: The Mayor and Council have the statutory authority to reissue
bonds pursuant to the bond indentures. Bond Attorney Steve Bubul of Kennedy and Graven will
represent the City insuring the proper issuance of the bonds.
Submitted through: Larry Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Resolution No. 2012-007
CITY OF ALBERTVILLE, MINNESOTA
RESOLUTION NO.2012-007
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE
OF APPROXIMATELY $2,310,000 GENERAL OBLIGATION
IMPROVEMENT CROSSOVER REFUNDING
BONDS, SERIES 2012A
BE IT RESOLVED By the City Council of the City of Albertville, Wright County,
Minnesota (the "City") as follows:
1. It is hereby determined that:
(a) The City of Albertville, Minnesota (the "City") previously issued its $4,035,000
General Obligation Improvement Bonds, Series 2007A, dated August 1, 2007 (the "Series 2007
Bonds"), the proceeds of which were used to finance various public infrastructure improvements
within the City (the "Project").
(b) The City is authorized by Minnesota Statutes, Chapter 475, and specifically
Section 475.67, Subdivision 3 thereof, to issue and sell its general obligation bonds to refund
obligations and the interest thereon before the due date of the obligations, if consistent with
covenants made with the holders thereof, when determined by the City Council to be necessary
or desirable for the reduction of debt service cost to the City or for the extension or adjustment of
maturities in relation to the resources available for their payment.
(g) Minnesota Statutes, Section 475.67, Subdivision 4 permits the sale of refunding
bonds more than six months prior to the date on which the obligations to be refunded may be
called for redemption, subject to the conditions set forth in Minnesota Statutes, Section 475.67,
Subdivisions 5 through 12.
(h) It is necessary and desirable for the City to reduce its debt service costs and
thereby issue its General Obligation Improvement Crossover Refunding Bonds, Series 2012A
(the "Bonds") to refund the 2018 through 2023 maturities of the City's Series 2007 Bonds in the
amount of $2,225,000 which will be callable on February 1, 2015 and any date thereafter.
2. The City Council desires to proceed with the sale of the Bonds by direct
negotiation to Northland Securities, Inc. ("NSI"). NSI will purchase the Bonds in an arm's-
length commercial transaction with the City. The City hereby retains Blue Rose Capital Advisors
("Blue Rose") to act as an independent financial advisor for the purpose of reviewing the pricing
fairness associated with the purchase and subsequent reoffering of the Bonds. The City
Administrator and City Finance Director are hereby authorized to execute an agreement with
Blue Rose for an amount not to exceed $2,000. It being thus determined that the City has
retained an independent financial adviser in connection with such sale, the City is authorized by
Minnesota Statutes, Section 475.60, Subdivision 2(9) to negotiate the sale of the Bonds.
15
3. The City Administrator and City Finance Director are hereby authorized and
directed to approve the sale of the Bonds in an aggregate principal amount of not to exceed
$2,310,000 and to execute a bond purchase agreement for the purchase of the Bonds with NSI.
4. Upon approval of the sale of the Bonds by the City Administrator and the City
Finance Director, the City Council will meet at 7:00 P.M. on Monday, March 5, 2012, to adopt
the resolution awarding the sale of the Bonds to NSI and take any other appropriate action with
respect to the Bonds.
5. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is
authorized to act as bond counsel and to assist in the preparation and review of necessary
documents, certificates and instruments relating to the Bonds. The officers, employees and
agents of the City are hereby authorized to assist Kennedy & Graven, Chartered in the
preparation of such documents, certificates, and instruments.
6. NSI is authorized to prepare an Official Statement related to the sale of the Bonds.
7. If the City Administrator and the City Finance Director have not approved the
sale of the Bonds to NSI and executed the related bond purchase agreement by April 30, 2012,
this resolution shall expire.
Approved this February 6, 2011 by the City Council of the City of Albertville, Minnesota.
Mayor
ATTTEST:
City Administrator2
397563v1 MNI AL141-54
16
1�1bcrtvijjc Mayor and Council Communication
Small T-- Uving. 019 City Ufa.
February 6, 2012
SUBJECT: FINANCE DEPARTMENT — A RESOLUTION CALLING FOR A PUBILIC
HEARING ON ADOPTION OF AN AMENDED CAPITAL IMPROVEMENT PLAN
AND ISSUANCE OF GO BONDS; SERIES 2012B $3,190,000.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
Motion to adopt Resolution No. 2012-008 entitled a Resolution calling for Public Hearing on
adoption of an Amended Capital Improvement Plan and Issuance of GO Bonds; Series 2012B, to
be held at 7:00 PM on Monday, March 5, 2012.
BACKGROUND: In 2005, the City of Albertville bonded for the construction of the new City
Hall. This refunding was not economical at the time we refunded the improvement bonds a
couple of months ago, but rates have moved to warrant considering this refunding.
KEY ISSUES: This refunding does not increase the remaining length of the debt for the City of
Albertville.
POLICY CONSIDERATIONS: It is the City's policy to review and approve redemption of
bonds on first call date if it is feasible and has significant savings.
FINANCIAL CONSIDERATIONS: Refinancing this bond does not affect the 2012 budget.
The City could save an estimated $200,000 in interest by re -issuing this bond.
LEGAL CONSIDERATIONS: The Mayor and Council have the statutory authority to reissue
bonds pursuant to the bond indentures. Bond Attorney Steve Bubul of Kennedy and Graven will
represent the City insuring the proper issuance of the bonds.
Submitted through: Larry Kruse, City Administrator
Department/Responsible Person: Finance, Tina Lannes, Finance Director
Attachments: Resolution Number 2012-008
CITY OF ALBERTVILLE, MINNESOTA
RESOLUTION NO.2012-008
RESOLUTION CALLING PUBLIC HEARING ON ADOPTION OF
AN AMENDED CAPITAL IMPROVEMENT PLAN AND ISSUANCE OF BONDS
BE IT RESOLVED By the City Council of the City of Albertville, Wright County,
Minnesota (the "City") as follows:
Section 1. Back rg ound.
1.01. The City is authorized by Minnesota Statutes, Section 475.521 (the "Act") to
finance certain capital improvements under an approved capital improvement plan by the
issuance of general obligation bonds of the City payable from ad valorem taxes. Capital
improvements include acquisition or betterment of public lands, buildings or other improvements
for the purpose of a city hall, public safety facility and public works facilities (excluding light
rail transit or any activity related to it, or a park, library, road, bridge, administrative building
other than a city hall, or land for any of those activities).
1.02. Pursuant to the Act, before adopting a plan or issuing bonds under a plan, the City
Council is required to hold a public hearing regarding the plan and issuance of the bonds.
1.03. The City previously adopted an Amended Five -Year Capital Improvement Plan,
2011 through 2015 (the "Plan"), authorizing the City to acquire a public safety facility (City fire
station) through issuance of bonds under the Act.
1.04. The City has determined to further amend the Plan, for the years 2012 through
2017, in order to authorize acquisition of the existing City Hall Facility (the "Facility"), which
was originally financed through issuance by the Economic Development Authority for the City
of Albertville (the "Authority") of its $3,700,000 Public Project Lease Revenue Bonds, Series
2005B (the "Series 2005B Bonds"). The City currently leases the Facility from the Authority.
1.05. The Plan, as proposed to be amended, will authorize the City to issue general
obligation bonds under the Act in the in the maximum principal amount of $3,190,000 (the
"Bonds").
Section 2. Hearing Scheduled.
2.01. The City Council will hold a public hearing regarding the approval of the
amended Plan and issuance of the Bonds on Monday, March 5, 2011 at 7:00 p.m. at City Hall.
The City Administrator is authorized and directed to publish a notice substantially the form
attached as Exhibit A, to be published in the official newspaper of the City at least 14 days but
no more than 28 days before the date of the hearing.
397586v1 SJB AL141-55
2.02. City staff and consultants are authorized to take all other actions needed to bring
the amended Plan and issuance of the Bonds before the City Council.
Approved this February 6, 2011 by the City Council of the City of Albertville,
Minnesota.
Mayor
ATTTEST:
City Administrator
397586v1 SJB AL141-55
19
CITY OF ALBERTVILLE, MINNESOTA
NOTICE OF PUBLIC HEARING REGARDING
2012 TO 2017 AMENDED CAPITAL IMPROVEMENT PLAN
AND ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS
NOTICE IS HEREBY GIVEN that the City Council of the City of Albertville, Minnesota (the
"City") will meet on Monday, March 5, 2012, at 7:00 p.m. at the City Hall, in the City of Albertville,
Minnesota, to hold a public hearing concerning (i) the adoption of an amended five-year capital
improvement plan for the City prepared in compliance with Minnesota Statutes, Section 475.521 (the
"Plan"); and (ii) the issuance of general obligation bonds (the "Bonds") to finance the acquisition of
existing City Hall from the Economic Development Authority for the City of Albertville. The maximum
principal amount of the Bonds to be issued under the Plan is $3,190,000.
If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent
of the votes cast in the last general election, is filed with the City Administrator within 30 days after the
public hearing, the City may issue the Bonds only after obtaining approval of a majority of voters voting
on the question at an election.
All interested persons may appear and be heard at the public hearing either orally or in writing, or
may file written comments with the City Administrator before the hearing.
Dated: February 6, 2012
BY ORDER OF THE CITY COUNCIL OF
THE CITY OF ALBERTVILLE, MINNESOTA
By /s/ Larry Kruse
City Administrator
3975860 SJB AL141-55
KI
bcrtvi j l A�Ic Mayor and Council Communication
Smolt Town WAng. Big a,,, Ufs.
February 6, 2012
SUBJECT: APPROVING POST -ISSUANCE COMPLIANCE PROCEDURE AND POLICY FOR TAX-
EXEMPT GOVERNMENTAL BONDS.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
Motion to adopt Resolution No. 2012-00.5 entitled a Resolution approving Post -issuance
Procedure and Policy for Tax -Exempt Governmental Bonds.
Description: The City of Albertville ("City") is an issuer of tax-exempt governmental bonds.
Over time, the Internal Revenue Service ("IRS") has developed a series of regulations that
require issuers of such bonds to take certain actions after the bonds have been issued, to ensure
that the bonds remain tax-exempt. The IRS has also begun to investigate whether issuers of tax-
exempt bonds are complying with these regulations. For example, in early 2009, the IRS mailed
its Governmental Bond Financings Compliance Check Questionnaire, Form 14002 to two
hundred governmental entities that had issued tax-exempt bonds in 2005. A major focus of the
IRS questionnaire is whether the governing body of the issuer responding to the questionnaire
has adopted written procedures for its required post -issuance compliance actions. The questions
in this questionnaire provide clear guidance from the IRS on the post -issuance actions that are
expected from issuers of tax-exempt governmental bonds, the records that the IRS expects such
issuers to retain, and the period of time such records are expected to be retained. The IRS has
suggested that it may send this or a similar questionnaire to more issuers in the near future.
More recently, in September 2011, the IRS revised its Form 8038-G, which is the
informational tax return that issuers of tax-exempt governmental bonds are required to submit in
connection with each bond issue. The new version of the Form 8038-G requires the issuer to
certify whether it has written procedures in place for its post -issuance compliance activities.
POLICY CONSIDERATIONS: This policy guides the issuance of governmental bonds to
insure they remain tax-exempt.
LEGAL CONSIDERATIONS: The Mayor and Council have the statutory authority to adopt
policies and it is recommended by our Bond Counsel that this policy be adopted in advance of
pending bond sales.
Submitted through: Larry Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Resolution No. 2012-005
CITY OF ALBERTVILLE, NIINNESOTA
RESOLUTION NO.2012-005
RESOLUTION APPROVING POST -ISSUANCE COMPLIANCE
PROCEDURE AND POLICY FOR TAX-EXEMPT GOVERNMENTAL BONDS
BE IT RESOLVED By the City Council (the "Council") of the City of Albertville,
Minnesota ("City") as follows:
Section 1. Recitals.
1.01. The City from time to time issues tax-exempt governmental bonds to finance various
public projects.
1.02. Under Sections 103 and 140 to 150 of the Internal Revenue Code of 1986, as
amended (the "Code") and related regulations, the City is required to take certain actions after the
issuance of such bonds to ensure that interest on those bonds remains tax-exempt.
1.03. The City has determined to adopt written procedures regarding how the City will
carry out its bond compliance responsibilities, and to that end has caused to be prepared a document
titled Post -Issuance Compliance Procedure and Policy for Tax -Exempt Governmental Bonds (the
"Policy").
1.04. The Council has reviewed the Policy has determined that it is in the best interest of
the City to adopt the Policy.
Section 2. Policy Approved.
2.01. The Council approves the Policy in substantially the form on file in City Hall.
2.02. City staff are authorized to take all actions necessary to carry out the Policy.
Approved by the City Council of the City of Albertville, Minnesota, this _ day of February,
2012.
Mayor
ATTEST:
Clerk
3977090 MNI AL141-54
22
CHARTERED
470 US Bank Plaza
200 South Sixth Street
Minneapolis MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
MEMORANDUM
To: Tina Lannes, Finance Director; Albertville City Council
From: Martha Ingram, Kennedy & Graven
Re: Post -Issuance Compliance for Tax -Exempt Bonds
Date: January 30, 2012
The City of Albertville ("City") is an issuer of tax-exempt governmental bonds. Over
time, the Internal Revenue Service ("IRS") has developed a series of regulations that require
issuers of such bonds to take certain actions after the bonds have been issued, to ensure that the
bonds remain tax-exempt. The IRS has also begun to investigate whether issuers of tax-exempt
bonds are complying with these regulations. For example, in early 2009, the IRS mailed its
Governmental Bond Financings Compliance Check Questionnaire, Form 14002 to two hundred
governmental entities that had issued tax-exempt bonds in 2005. A major focus of the IRS
questionnaire is whether the governing body of the issuer responding to the questionnaire has
adopted written procedures for its required post -issuance compliance actions. The questions in
this questionnaire provide clear guidance from the IRS on the post -issuance actions that are
expected from issuers of tax-exempt governmental bonds, the records that the IRS expects such
issuers to retain, and the period of time such records are expected to be retained. The IRS has
suggested that it may send this or a similar questionnaire to more issuers in the near future.
More recently, in September 2011, the IRS revised its Form 8038-G, which is the
informational tax return that issuers of tax-exempt governmental bonds are required to submit in
connection with each bond issue. The new version of the Form 8038-G requires the issuer to
certify whether it has written procedures in place for its post -issuance compliance activities.
Our office has prepared a model policy which, if implemented and followed, will meet
IRS requirements for post -issuance compliance. I strongly recommend that the City Council
adopt this policy, and that it follow the adopted policy with regard to all of its tax-exempt bonds.
If you have any questions about post -issuance compliance or the proposed policy, please do not
hesitate to call me at (612) 337-9231.
397711vI MNI AL141-54
23
City of Albertville, Minnesota
POST -ISSUANCE COMPLIANCE PROCEDURE AND POLICY
FOR TAX-EXEMPT GOVERNMENTAL BONDS
Adopted February _, 2012
397710vI MNI AL141-54
CA
Post -Issuance Compliance Procedure and Policy
for Tax -Exempt Governmental Bonds
The City of Albertville, Minnesota (the "Issuer") issues tax-exempt governmental bonds (TEBs")
to finance capital improvements. As an issuer of TEBs, the Issuer is required by the terms of Sections
103 and 141-150 of the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury
Regulations promulgated thereunder (the "Treasury Regulations"), to take certain actions after the
issuance of TEBs to ensure the continuing tax-exempt status of such bonds. In addition, Section 6001 of
the Code and Section 1.6001-1(a) of the Treasury Regulations impose record retention requirements on
the Issuer with respect to its TEBs. This Post -Issuance Compliance Procedure and Policy for Tax -
Exempt Governmental Bonds (the "Policy") has been approved and adopted by the Issuer to ensure that
the Issuer complies with its post -issuance compliance obligations under applicable provisions of the Code
and Treasury Regulations.
1. Effective Date and Term. The effective date of this Policy is the date of approval by the
City Council of the Issuer (February , 2012) and this Policy shall remain in effect until superseded or
terminated by action of the City Council of the Issuer.
2. Responsible Parties. The Finance Director of the Issuer (the "Compliance Officer") shall
be the party primarily responsible for ensuring that the Issuer successfully carries out its post -issuance
compliance requirements under applicable provisions of the Code and Treasury Regulations. The
Compliance Officer will be assisted by the staff of the Finance Department of the Issuer and by other
Issuer staff and officials when appropriate. The Compliance Officer of the Issuer will also be assisted in
carrying out post -issuance compliance requirements by the following organizations:
(a) Bond Counsel (as of the date of approval of this Policy, bond counsel for the
Issuer is Kennedy & Graven, Chartered);
(b) Financial Advisor (as of the date of approval of this Policy, the financial advisor
of the Issuer is Northland Securities, Inc.);
(c) Paying Agent (the person, organization, or officer of the Issuer primarily
responsible for providing paying agent services for the Issuer); and
(d) Rebate Analyst (the organization primarily responsible for providing rebate
analyst services for the Issuer).
The Compliance Officer shall be responsible for assigning post -issuance compliance responsibilities to
members of the Finance Department, other staff of the Issuer, Bond Counsel, Paying Agent, and Rebate
Analyst. The Compliance Officer shall utilize such other professional service organizations as are
necessary to ensure compliance with the post -issuance compliance requirements of the Issuer. The
Compliance Officer shall provide training and educational resources to Issuer staff responsible for
ensuring compliance with any portion of the post -issuance compliance requirements of this Policy.
3. Post -Issuance Compliance Actions. The Compliance Officer shall take the following
post -issuance compliance actions or shall verify that the following post -issuance compliance actions have
been taken on behalf of the Issuer with respect to each issue of TEBs:
(a) The Compliance Officer shall prepare a transcript of principal documents (this
action will be the primary responsibility of Bond Counsel).
397710v I MNI AL141-54 -1-
25
(b) The Compliance Officer shall file with the Internal Revenue Service (the "IRS"),
within the time limit imposed by Section 149(e) of the Code and applicable Treasury Regulations,
an Information Return for Tax -Exempt Governmental Obligations, Form 8038-G (this action will
be the primary responsibility of Bond Counsel).
(c) The Compliance Officer shall prepare an "allocation memorandum" for each
issue of TEBs in accordance with the provisions of Treasury Regulations, Section 1.148-6(d)(1),
that accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures not later
than the earlier of-
(i) eighteen (18) months after the later of (A) the date the expenditure is paid, or
(B) the date the project, if any, that is financed by the tax-exempt bond issue is placed in
service; or
(ii) the date sixty (60) days after the earlier of (A) the fifth anniversary of the
issue date of the tax-exempt bond issue, or (B) the date sixty (60) days after the
retirement of the tax-exempt bond issue.
Preparation of the allocation memorandum will be the primary responsibility of the Compliance
Officer (in consultation with the Financial Advisor and Bond Counsel).
(d) The Compliance Officer, in consultation with Bond Counsel, shall identify
proceeds of TEBs that must be yield -restricted and shall monitor the investments of any yield -
restricted funds to ensure that the yield on such investments does not exceed the yield to which
such investments are restricted.
(e) In consultation with Bond Counsel, the Compliance Officer shall determine
whether the Issuer is subject to the rebate requirements of Section 148(f) of the Code with respect
to each issue of TEBs. In consultation with Bond Counsel, the Compliance Officer shall
determine, with respect to each issue of TEBs of the Issuer, whether the Issuer is eligible for any
of the temporary periods for unrestricted investments and is eligible for any of the spending
exceptions to the rebate requirements. The Compliance Officer shall contact the Rebate Analyst
(and, if appropriate, Bond Counsel) prior to the fifth anniversary of the date of issuance of each
issue of TEBs of the Issuer and each fifth anniversary thereafter to arrange for calculations of the
rebate requirements with respect to such TEBs. If a rebate payment is required to be paid by the
Issuer, the Compliance Officer shall prepare or cause to be prepared the Arbitrage Rebate, Yield
Reduction and Penalty in Lieu of Arbitrage Rebate, Form 8038-T, and submit such Form 8038-T
to the IRS with the required rebate payment. If the Issuer is authorized to recover a rebate
payment previously paid, the Compliance Officer shall prepare or cause to be prepared the
Request for Recovery of Overpayments Under Arbitrage Rebate Provisions, Form 8038-R, with
respect to such rebate recovery, and submit such Form 8038-R to the IRS.
4. Procedures for Monitoring, Verification, and Inspections. The Compliance Officer shall
institute such procedures as the Compliance Officer shall deem necessary and appropriate to monitor the
use of the proceeds of TEBs issued by the Issuer, to verify that certain post -issuance compliance actions
have been taken by the Issuer, and to provide for the inspection of the facilities financed with the
proceeds of such bonds. At a minimum, the Compliance Officer shall establish the following procedures:
(a) The Compliance Officer shall monitor the use of the proceeds of TEBs to: (i)
ensure compliance with the expenditure and investment requirements under the temporary period
397710vI MNI AL141-54 -2-
a
provisions set forth in Treasury Regulations, Section 1.148-2(e); (ii) ensure compliance with the
safe harbor restrictions on the acquisition of investments set forth in Treasury Regulations,
Section 1.148-5(d); (iii) ensure that the investments of any yield -restricted funds do not exceed
the yield to which such investments are restricted; and (iv) determine whether there has been
compliance with the spend -down requirements under the spending exceptions to the rebate
requirements set forth in Treasury Regulations, Section 1.148-7.
(b) The Compliance Officer shall monitor the use of all bond -financed facilities in
order to: (i) determine whether private business uses of bond -financed facilities have exceeded
the de minimis limits set forth in Section 141(b) of the Code as a result of leases and subleases,
licenses, management contracts, research contracts, naming rights agreements, or other
arrangements that provide special legal entitlements to nongovernmental persons; and
(ii) determine whether private security or payments that exceed the de minimis limits set forth in
Section 141(b) of the Code have been provided by nongovernmental persons with respect to such
bond -financed facilities. The Compliance Officer shall provide training and educational
resources to any Issuer staff who have the primary responsibility for the operation, maintenance,
or inspection of bond -financed facilities with regard to the limitations on the private business use
of bond -financed facilities and as to the limitations on the private security or payments with
respect to bond -financed facilities.
(c) The Compliance Officer shall undertake the following with respect to each
outstanding issue of TEBs of the Issuer: (i) an annual review of the books and records
maintained by the Issuer with respect to such bonds; and (ii) an annual physical inspection of the
facilities financed with the proceeds of such bonds, conducted by the Compliance Officer with
the assistance with any Issuer staff who have the primary responsibility for the operation,
maintenance, or inspection of such bond -financed facilities.
5. Record Retention Requirements. The Compliance Officer shall collect and retain the
following records with respect to each issue of TEBs of the Issuer and with respect to the facilities
financed with the proceeds of such bonds: (i) audited financial statements of the Issuer; (ii) appraisals,
demand surveys, or feasibility studies with respect to the facilities to be financed with the proceeds of
such bonds; (iii) publications, brochures, and newspaper articles related to the bond financing; (iv) trustee
or paying agent statements; (v) records of all investments and the gains (or losses) from such investments;
(vi) paying agent or trustee statements regarding investments and investment earnings;
(vii) reimbursement resolutions and expenditures reimbursed with the proceeds of such bonds; (viii)
allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such
expenditures (including requisitions, draw schedules, draw requests, invoices, bills, and cancelled checks
with respect to such expenditures); (ix) contracts entered into for the construction, renovation, or purchase
of bond -financed facilities; (x) an asset list or schedule of all bond -financed depreciable property and any
depreciation schedules with respect to such assets or property; (xi) records of the purchases and sales of
bond -financed assets; (xii) private business uses of bond -financed facilities that arise subsequent to the
date of issue through leases and subleases, licenses, management contracts, research contracts, naming
rights agreements, or other arrangements that provide special legal entitlements to nongovernmental
persons and copies of any such agreements or instruments; (xiii) arbitrage rebate reports and records of
rebate and yield reduction payments; (xiv) resolutions or other actions taken by the governing body
subsequent to the date of issue with respect to such bonds; (xv) formal elections authorized by the Code
or Treasury Regulations that are taken with respect to such bonds; (xvi) relevant correspondence relating
to such bonds; (xvii) documents related to guaranteed investment contracts or certificates of deposit,
credit enhancement transactions, and financial derivatives entered into subsequent to the date of issue;
(xviii) copies of all Form 8038Ts and Form 8038-Rs filed with the IRS; and (xix) the transcript prepared
with respect to such TEBs.
397710vI MNI AL141-54 -3-
27
The records collected by the issuer shall be stored in any format deemed appropriate by the
Compliance Officer and shall be retained for a period equal to the life of the TEBs with respect to which
the records are collected (which shall include the life of any bonds issued to refund any portion of such
TEBs or to refund any refunding bonds) plus three (3) years.
6. Remedies. In consultation with Bond Counsel, the Compliance Officer shall become
acquainted with the remedial actions under Treasury Regulations, Section 1.141-12, to be utilized in the
event that private business use of bond -financed facilities exceeds the de minimis limits under
Section 141(b)(1) of the Code. In consultation with Bond Counsel, the Compliance Officer shall become
acquainted with the Tax Exempt Bonds Voluntary Closing Agreement Program described in Notice 2008-
31, 2008-11 I.R.B. 592, to be utilized as a means for an issuer to correct any post -issuance infractions of
the Code and Treasury Regulations with respect to outstanding tax-exempt bonds.
7. Continuing Disclosure Obli ations. In addition to its post -issuance compliance
requirements under applicable provisions of the Code and Treasury Regulations, the Issuer has agreed to
provide continuing disclosure, such as annual financial information and material event notices, pursuant
to a continuing disclosure certificate or similar document (the "Continuing Disclosure Document")
prepared by Bond Counsel and made a part of the transcript with respect to each issue of bonds of the
Issuer that is subject to such continuing disclosure requirements. The Continuing Disclosure Documents
are executed by the Issuer to assist the underwriters of the Issuer's bonds in meeting their obligations
under Securities and Exchange Commission Regulation, 17 C.F.R. Section 240.15c2-12, as in effect and
interpreted from time to time ("Rule 15c2-12"). The continuing disclosure obligations of the Issuer are
governed by the Continuing Disclosure Documents and by the terms of Rule 15c2-12. The Compliance
Officer is primarily responsible for undertaking such continuing disclosure obligations and to monitor
compliance with such obligations.
8. Other Post -Issuance Actions. If, in consultation with Bond Counsel, Financial Advisor,
Paying Agent, Rebate Analyst, or the City Council, the Compliance Officer determines that any
additional action not identified in this Policy must be taken by the Compliance Officer to ensure the
continuing tax-exempt status of any issue of governmental bonds of the Issuer, the Compliance Officer
shall take such action if the Compliance Officer has the authority to do so. If, after consultation with
Bond Counsel, Financial Advisor, Paying Agent, Rebate Analyst, or the City Council, the Compliance
Officer and the Administrator determine that this Policy must be amended or supplemented to ensure the
continuing tax-exempt status of any issue of governmental bonds of the Issuer, the Administrator shall
recommend to the City Council that this Policy be so amended or supplemented.
9. Taxable Governmental Bonds. Most of the provisions of this Policy, other than the
provisions of Section 7, are not applicable to governmental bonds the interest on which is includable in
gross income for federal income tax purposes. On the other hand, if an issue of taxable governmental
bonds is later refunded with the proceeds of an issue of tax-exempt governmental refunding bonds, then
the uses of the proceeds of the taxable governmental bonds and the uses of the facilities financed with the
proceeds of the taxable governmental bonds will be relevant to the tax-exempt status of the governmental
refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable governmental
bonds may be refunded, in whole or in part, with the proceeds of an issue of TEBs, then for purposes of
this Policy, the Compliance Officer shall treat the issue of taxable governmental bonds as if such issue
were an issue of TEBs and shall carry out and comply with the requirements of this Policy with respect to
such taxable governmental bonds. The Compliance Officer shall seek the advice of Bond Counsel as to
whether there is any reasonable possibility of issuing TEBs to refund an issue of taxable governmental
bonds.
397710vI MNI AL141-54 -4-
r:
�lbertville Mayor and Council Communication
January 23, 2012
Brief Description Building Dept. Report December, 2011.
Recommended Action None
Background Activity report for Council review.
Construction Activity for December ended well for the year with $377,716 in construction value
for the month and 19 permits issued. We issued a total of 394 permits for the year with a total
construction value of $6,263,298.74. This value and activity generated revenue for the city of
$251,949.04. Finance reported additional revenue for rental licensing and vacant property
registrations of approximately $12,000.00. 1 have attached the December permit log for your
information. A partial breakdown of activity is as follows;
24 commercial tenant finish permits (each then typically has a separate plumbing and a separate
mechanical permit associated with it).
1 commercial addition to Border States.
5 single family dwellings.
29 signs.
394 permits total with a construction value of $6,263,298.74.
105 reroof permits.
57 siding permits.
Rental Housing inspections; Sue has been busy with Rental Licensing, and inspections continue;
we obtain many corrections to rental housing violations including but not limited to safety, gas
leaks, smoke and carbon monoxide detectors, electrical code violations.
The following is a breakdown of our rental units regulated by the Rental Ordinance 10-4-1. .
Apartment
Pheasant Ridge
Pheasant Ridge
Albertville Meadows
Albertville Meadows
Homes
Westwind
West wind
Westwind
Westwind
RENTAL UNITS
Address
4 of units Annual Fee
5331 Barthel Industrial Park 12
540.00
5337 Barthel Industrial Park 12
540.00
10740 Cty Rd 37 74
890.00
Town 10699 - 10739 Cty Rd 37 37
1,570.00
Total Apartment Licensing
6155 Kalenda Court
6156 Kalenda Court
6197 Kalenda Court
6198 Kalenda Court
C:\Documents and Settings\jsutherland\Desktop\Bldg Report December 2011 .doe
30
450.00
30
450.00
30
450.00
30
450.00
5,340.00
Agenda Item No.
U
Mayor and Council Communication —
Building Official — Monthly Report December 2011
Page 2 of 3
Fees
Single Family Homes
Duplex/Multi Family
Total Fees
Approximate Total License
Fees
Total # of Units to be inspected
70 7,000.00
8 600.00
333
7,600.00
12,940.00
Housing Maintenance; Ordinance 10-4-1, this ordinance applies to all properties in the city. I
utilize the ordinance and the building code when I come across a vacant or troubled property and
it is very useful in gaining compliance and achieving the goal of property maintenance. A recent
property improved by the utilization of this ordinance is 11600 57th Street, it was a foreclosure
with numerous issues roof, siding, missing central air conditioner and heat recovery ventilator, a
finished basement without permits or inspections, firewall damage in the garage, lack of CO and
Smoke detectors. All of this and more was corrected by the bank through the inspection and
permit process.
Vacant Property Registration Ordinance 10-8-1, there continues to be vacant properties in the
city and this ordinance is very helpful in gaining compliance with maintenance and building code
issues/violations. A vacant foreclosed property in process the City is 10205 52nd Street, please
drive by the property and view its status. The property was registered by Washington Mutual
Bank out of Seattle WA. The City was doing the mowing for some time until the bank picked it
up. The property has a number of correction items that will 'be repaired through the process of
notifying the bank of the deficiencies and enforcement of the ordinance.
Fire Code Assistance: We continue to assist the Fire Department to the best of our ability, and
we will keep working to improving this relationship. Multifamily rental inspections are
improved by our interaction with the Fire Dept. Fire Code compliance and life safety is
improved by our interaction with businesses. When we don't have a problem it may be the
service we provided worked. The fire department does the bulk of the work.
Planning and Zoning and Various activity; Zoning Ordinance Appendix A, We have worked on
letters, written documentation, and enforcement. Examples of sign code and building occupancy
compliance are; Randy Stangler property — the Mattress Depot @ 6737 Labeaux, Luann Daniels
property — A New Motorcycle Repair Shop @ 5640 Mackenzie, Lavern Franklin property -
Protech Marine @ 5720 Barthel Industrial Drive, Tom Cloutier property - Patty J's Restaurant @
5262 Kyler, Arnie Ergon property - All Wheels Recovery @ 11821 63ra
C.\Docurnents and Settingsljsuther[and\Desktop\Bldg Report December 201 I.doc
Agenda Item No.
C.
Mayor and Council Communication —
Building Official — Monthly Report December 2011
Page 3 of 3
City administration and consultant staff has met with Burger King regarding a possible
expansion. They also met with developers regarding a couple of properties in the city.
Recommendation None
Submitted through: Larry Kruse, City Administrator
Originated by: Jon Sutherland, Building Official/Zoning Administrator
Enclosures: Permit Log Dec. 2011
C:\Documents and Settings\jsutherland\Desktop\Bldg Report December 2011.doc
Agenda Item No.
31
Permit
Number
Date
Issued
Review
Completed
Date
Received
Type of Work
Address on Permit
Builder/Owner
Valuation
Fee Paid
2011-376
12/5/2011
12/5/2011
12/5/2011
Reside
5490 Kahler Drive NE
Titus Winger
$8,500.00
$181.50
2011-377
12/7/2011
12/7/2011
12/7/2011
Water Heater
11819 Locust Court NE
egacy e i
Services
$1.500.00
$30.00
2011-378
.12/8/2011
12/8/2011
12/8/2011
Gas Fireplace
5054 Main Avenue NE
D.J.'s Company
$4,500.00
$30.00
20117379
12/8/2011
12/8/2011
12/8/2011
Entry Door
5053 Kahl
Windows Concepts
$2,576.00
$89.55
2011-380
12/8/2011
12/8/2011
12/8/2011
Sign
6563 Laketowne Place NE
Install This Sign
$2,000.00
$122.69
2011-381
12/12/2011
12/12/2011
12/12/2011
Tennant Finish
a n r ve
Caesars
J.L. Sullivan Contracting
$95,000.00
$1,729.26
2011-382
12/12/2011.
12/12/2011
12/12/2011
Plumbing
bbbb Lauentre Ave Unle
Caesars
Steinkraus Plumbing
$9,000.00
$296.55
2011-383
12/12/2011
12J1212011
12/12/2011
Residing
5979 Main Avenue NE
Braun Construction
$5,000.00
$120.50
2011-384
12/13/2011
12/13/2011
12/13/2011
Water Heater
5555 Vvest Larero—wne Mive
NE
Baxter Mechanical
$750.00
$30.00
2011-385
12/13/2011
12/13/2011
12/13/2011
Water Conditioner
10481 51st Court NE
Culligan Buffalo
$500.00
$30.00
2011-386
12/19/2011
12/19/2011
12/19/2011
water conditioner
10606 50th Court NE
Culligan Buffalo
$500.00
$30.00
2011-387
12/19/2011
12/19/2011
12/19/2011
Re. roof
5479 Main Avenue NE
Jasen Grotte
$2,000.00
$130.00
2011-388
12/21/2011
12/21/2011
12/21/2011
SFD '
4929 Kama Lane NE
Christian Brothers
$235,000,00
$12,214.64
2011-389
12/21/2011
12/21/2011
12121/2011
Fireplace
10398 51st Court NE
MJ Remodeling
$1,000.00
$30.00
2011-390
12/27/2011
12/27/2011
12/21/2011
Sign, Permanent
10904 57th Avenue NE
Leroy Signs
$7,500.00
$271.71
2011-391
12/28/2011
12/28/2011
12/28/2011
Sign, Permanent
Barthel n i e
NE
Center Cut Meats
$690.00
$52.48
2011-392
12/28/2011
12/28/2011
12/28/2011
Plumbing Repairs
10398 51st Court NE
o u u an
Plumbing
$1,000.00
$41.75
2011-393
12/29/2011
12/28/2011
12/28/2011
Sign, Permanent
5895 59th Street NE
Something Custom
$500.00
$25.50
2011-394
12/29/2011
12/29/2011
12/29/2011
Water Softer
11663 57th Street NE
Champion Plbg
$200.00
$30.00
TOTALS
T-
.$377,716.00
$16,486.13
2011 TOTAL $6,263,298.74 $242,001.52
w
N
�bcrtvijjc Mayor and Council Communication
Small Town Living. Big City Ufa.
January 31, 2012
SUBJECT: NAC CENTRAL PARK MASTER PLAN PROPOSAL
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motions:
Motion to accept NAC's January 5`' Central Park Master Plan Proposal as on file in the
Office of the City Clerk at a cost not to exceed $5,500 and to include preliminary ball field
concepts of land north of the Albertville sewer ponds on MacIver.
Description: The City Council tabled NAC's January 5th Central Park Master Plan Proposal,
wanting to receive input from the Park and Recreation Committee. Minutes of the meeting are
included in the Council packet. Although no action was taken on a recommendation, it was
reported by Public Works and Parks Supervisor that the consensus of those in attendance was to
proceed with the Master Plan Study.
KEY ISSUES:
• The STMA Arena expansion plan needs input from the City of Albertville on possible
encroachment on the existing ball field abutting the STMA Arena property.
• Various groups have expressed interest in a number of amenities such as a band shell,
water feature and other arena features that may affect the park.
• There may be a window of opportunity to acquire the L&D Trucking site should the plan
support expansion of the park.
FINANCIAL CONSIDERATIONS: The $5,500 cost of the study is not a budgeted item and it
is suggested to amend the budget with funds coming from the escrow deposit from the
Albertville St. Michael land transaction with Wright County in 2006.
LEGAL CONSIDERATIONS: The Council has the authority to amend the budget and
contract for studies without going out for bids.
Submitted By: City Administrator/Larry Kruse
Department/Responsible Person: Larry Kruse
Attachments: NAC Proposal
Meeting Date February 6, 2012
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
MEMORANDUM
TO: Larry Kruse
FROM: Alan Brixius
DATE: January 5, 2012
RE: Albertville — Central Park Master Plan
FILE NO: 802
Albertville's Central Park is a focal point of the community, providing recreational and
civic events, facilities, and programming for the community residents. Recently,
questions arose regarding future planning for Central Park related to future uses, site
planning, improvements and investments. These questions include:
Ice Arena Expansion. The City has been investigating the expansion of the
Albertville Ice Arena for the past year. This has included a variety of building and
site layouts. To accommodate the Ice Arena expansion, the City has considered
the acquisition of the Sorenson property to allow the arena and parking to extend
north. Currently, the City is investigating the option to fill and mitigate wetlands
to the south to accommodate expansion to the south.
Both building expansions will impact the western edge of Central Park and the
playfield in this area in order to provide for the building expansion, parking and
circulation around the building. The focus of these studies has been directed at
achieving the Ice Arena expansion with little attention given to the impact on the
Central Park facilities or how Central Park may aide in the facilitating of the Ice
Arena expansion through the provisions of land area, access to the rear of the
building, or shared parking.
2. Friendly City Days. Each year this event brings the community together and
attracts people from beyond the community boundaries. The park, in its current
configuration, has a finite area to manage this growing event. Albertville civic
organizations have inquired about building a band shell, storage, and other
buildings that would contribute to the Friendly City Days events. Without a plan
to direct these improvements, the placement of structures and equipment may
result in an ineffective park design.
34
Considering the long range needs for parks, Friendly City Days, and the City's growing
sports leagues, we are proposing to undertake park master planning efforts that define
the future layout of Central Park, capturing the following community objectives:
1. Evaluate the park in conjunction with the surrounding properties to examine
opportunities for improved function, shared parking, compatible land use
relationships, and improved facility design.
2. Maintain Central Park as the site for Friendly City Days. Examine current and
future needs of this event; define the event areas, structures and improvements
that improve on existing conditions; guide investment and improvements that
result in more effective operations. This plan and future improvements would
also take into account civic events beyond Friendly City Days, such as a farmers
market or league tournaments to insure that park improvements are versatile for
all activities.
3. Facilitate the Ice Arena expansion. Examine land area needs, parking, and
access that may mutually benefit the Ice Arena and the park.
4. Examine the individual park uses and identify alternative park layouts, re -use,
and improved design.
5. Improve circulation into and through the park through a trail system. The trail
system would provide access from Lachman Avenue, 57th Street, and Main
Avenue. This trail system may also assist in shared parking between the park
and the Ice Arena.
WORK PROGRAM PROPOSAL
While this proposal establishes some broad goals to be investigated, the following work
program outlines steps to create a Central Park Master Plan that will serve both the
City's current and long range needs.
Start Up Meeting
Meeting with City staff, Public Works, and the City Engineer to gather all information on
the park facilities, Ice Arena design, and park boundaries. Identify historical issues of
use, maintenance, and operation. Identify park user groups to be interviewed and
asked to participate in the Central Park master planning.
Interviews
NAC would meet with the following organizations to discuss the current and future uses
of Central Park. The meeting and interviews will focus on the specific needs of each
organization.
Albertville Parks Committee
FYCC — Recreation Program and Facility Schedule
2
35
Friendly City Days Chair
Albertville Baseball and Softball Leagues
STMA Hockey Association
Interview questions will discuss physical design elements of the park as well as future
program demands that the organization anticipates (i.e., community growth,
event/program growth, age characteristics, expanded events, etc.).
Central Park Planning and Design Workshop
NAC will conduct a Central Park planning workshop. The following people, committees
and organizations will be asked to participate in the workshops:
• City Council
• Park Committee
• Public Works/Park Director
• City Engineer
• Friendly City Days Committee
• FYCC
• Albertville Baseball/Softball Association Representatives
• Albertville Hockey Association Representatives
At the workshop, NAC will present the inventory, issues and opportunities from the
interviews of each group. Then the large group will be divided into small working
groups with a park base map and templates for ballfields, hockey arena expansion,
outdoor hockey rink, facility requirements for Friendly City Days, and the farmers
market. Each small group will be asked to evaluate the existing park uses and identify
goals for Central Park related to long term uses, park amenities, and park layout. Each
small group will be asked to outline their park goals and design. Each small group will
be asked to present their recommendations to the larger group.
Through the large group presentations and discussions, the ideas for the long range
Central Park Master Plan will be gathered and prioritized. NAC will utilize these small
group concepts and large group priorities to develop a Conceptual Master Plan.
Master Plan Concept
Following the workshop, NAC will prepare up to two Conceptual Master Plans for
Central Park, graphically showing the park layout that incorporates the directives
identified in the workshop meeting. Working with the City Engineer, we will attempt to
identify improvement costs to be considered with the park design.
Second Workshop
The Conceptual Master Plans will be presented at a second workshop meeting to allow
the group to review, comment, edit and modify the concept to produce a final document.
3
36
Final Park Master Plan
The final graphic of the Central Park plan will be prepared and presented for public
review. The plan will be presented at public hearing through the Planning Commission
and presented to City Council for final adoption. The final plan will be accompanied by
an improvement phasing plan.
BUDGET
The following budget was prepared based on the work program outlined above:
Start Up Meeting $300.00
Interviews or Meetings with Organizations, $1,500.00
Issues and Opportunity Summary
First Design Workshop $800.00
Conceptual Plan Development (two concepts) $1,000.00
Second Design Workshop $600.00
Central Park Master Plan $800.00
TOTAL $5,500.00
PERSONNEL
NAC will assign the following staff to the Central Park Master Plan. Alan Brixius,
Principal, AICP will be the project manager, attend meetings, participate in interviews,
and be the workshop facilitator.
Dan Sjordal, Landscape Architect, will attend the meeting and interviews, facilitate the
workshops and prepare the graphic of the Central Park Master Plans.
37
EDUCATION
St. Cloud State University St. Cloud, MN
- Bachelor of Arts in Urban Affairs/Urban
Planning
Minnesota School of Real Estate
- General Curriculum
PROFESSIONAL AFFILIATIONS
American Institute of Certified Planners
American Planning Association Minnesota
Chapter of American Planning Association
Minnesota Planning Association
Sensible Land Use Coalition
AREAS OF SPECIALTY
EXPERIENCE
1999-Present
1980-1998
1979-1980
Comprehensive Planning
Assist local and regional governments in the preparation
and implementation of comprehensive plans. Involved with
the formulation of plans addressing community land use,
transportation, natural resources and housing, development
management, policy planning, land use and environmental
regulations and implementation.
Representative Projects: New Hope, MN; Lakeville,
MN; Marine on St. Croix, MN, Lino Lakes, MN; Scott
County, MN; Sylvan Township, MN, Shakopee, MN
Zoning Administration
Technical assistance to municipalities in both the
formulation and implementation of zoning and subdivision
regulations for cities.
Representative Projects: Delano, MN, Lakeville, MN;
New Hope, MN, Marine on St. Croix, MN; Albertville,
MN, Spring Park, MN
Annexation
The preparation of background studies, analysis, and expert
testimony on annexation and incorporation matters.
Representative Projects: Delano, MN; Wilson Twp. MN
Redevelopment Planning
Administrative and technical assistance to local
governments, such as the on redevelopment and economic
development efforts including specialized background in
land use market feasibility and tax increment financing.
Representative Projects: Delano, MN, New Hope, MN;
Spring Park, MN; Loretto, MN.
NAC
Principal, Northwest Associated Consultants, Inc.
Consulting City Planner: Albertville, MN; Burnsville, MN;
Delano, MN; New Hope, MN; Spring Park, MN; Sunfish
Lake, MN
Planner/Research Analyst and Vice President,
Northwest Associated Consultants, Inc.
Community Planner, Midwest Planning and
Research, Inc.
Site and Project Planning
Planning and design of commercial, industrial and
residential development with regard to site function, land
use compatibility and coordination's with support services
and utilities for clients.
Representative Projects: Delano, MN; Lino Lakes, MN;
Lakeville, MN; New Hope, MN.
Park and Trail Planning
Planning and design of park and trail facilities which vary
from small, informal or neighborhood developments to large,
intensive and community -wide projects. Considerations are
based upon short-term, interim and long-term needs,
available vehicular/pedestrian access, land use
compatibility, facility cost, ease of implementation and
maintenance, among other things.
Representative Projects: Park Plans for the Cities
of Lakeville, MN, Delano, MN, Blaine, MN,
Sherburne County, MN.
Development I Market Research
Assist local government in the preparation and
implementation of economic development planning efforts
including retail and industrial site location studies, planning
and design of commercial sites and industrial parks.
Marketing of community industrial parks, preparation of
financial incentive packages for perspective industries,
market feasibility studies for commercial development
projects. Industrial growth assessments for evaluating
impact of industrial land uses on local municipality tax base.
Representative Projects: New Hope, MN; Robbinsdale,
MN, Lakeville, MN, Windom, MN.
Im
EDUCATION
University of Minnesota Twin Cities, MN
• Bachelor of Landscape Architecture
LICENSES
Minnesota Registered Landscape Architect
#22321
Wisconsin Registered Landscape Architect
#324
PROFESSIONAL AFFILIATIONS
American Planning Association
American Society of Landscape Architects
EXPERIENCE
2008 to Present
1998-2008
1995-1998
1988-1995
1986-1988
AREAS OF SPECIALTY
Site Planning
Master planning and design of large and small residential
and mixed use private developments; integrating open
spaces, buildings, parking, planting design, and vehicular,
pedestrian circulation systems.
Representative Projects:
Heights of Chaska, Chaska, MN
Cobblestone Lake, Apple Valley, MN
Bluffs at Marystown, Shakopee, MN
Crow River Bluffs, Dayton, MN
Spirit of Brandyen Farms, Lakeville, MN
Forest Lake Farm, Forest Lake, MN
Evermoore, Rosemount, MN
Park Planning and Design
Master planning and site design for recreational active and
passive uses including land and natural feature analysis,
open space protection and restoration, and trail planning
and design.
Representative Projects:
Heights of Chaska, Chaska, MN
Cobblestone Lake, Apple Valley, MN
Minnehaha Creek Trail Plan, Minneapolis, MN
Country Club of Iowa, Des Moines, IA
The Cove, St. Cloud, MN
Club West, Blaine, MN
Convent of the Visitation Soccer Field, Mendota
Heights, MN
President, Outworks, Minneapolis, MN
Landscape Architect / Planner
Landscape Architect/Planner
Westwood Professional Services, MN
Landscape Architect/Planner
Northwest Associated Consultants, Inc., MN
Landscape Architect/Designer
Damon Farber Associates, MN
Landscape Architect in Training/Planner
Pioneer Engineering, MN
Urban Design
Amenity design and space enhancement to establish and
strengthen the character or identity of places. Includes
streetscape design, plaza design, and site landscape
plans.
Representative Projects:
Cobblestone Lake, Apple Valley, MN
Waterstone, Woodbury, MN
Spirit of Brandtjen Farms, Lakeville, MN
Winnetka Streetscape, Golden Valley, MN
Canal Park Drive, Duluth, MN
Nicollet Plaza, Burnsville, MN
U of M Mariucci Arena, Minneapolis, MN
U of M Recreational Sports Center, Minneapolis, MN
Wayzata Streetscape, Wayzata, MN
The Cove, St. Cloud, MN
Highway 12 — Bridge Street, Delano, MN
Visualization
Hand renderings and computer graphics that assist in the
sale, understanding, or visualizing a proposed design,
space or product.
Representative Projects:
The Preserve, Plymouth, MN
Evermoore, Rosemount, MN
Legends Gold Club, Credit River Township
Refuge of Lake Havasu, Lake Havasu, AZ
39
40
�1bertvi l l e Mayor and Council Communication
Smell Town Uving. Big City Ufs.
January 31, 2012
SUBJECT: I -94 WESTBOUND COLLECTOR - DISTRIBUTOR ROAD IMPROVEMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motions:
Motion to adopt Resolution Number 2012-004 entitled, Resolution Approving Plans and
Specifications for Improvements of Interstate 94 Access at CSAH 19 by the Addition of a
Westbound Collector -Distributor Interchange Connection Between CSAH 37 and CSAH 19
and Ordering Advertisement for Bids.
Motion to adopt Resolution Number 2012-006 entitled, Declaring the Official Intent of the
City of Albertville to Reimburse Certain Expenditures from the Proceeds of Bonds to be
Issued by the City
INFORMATION: Both of these resolutions are necessary to advance the I-94 Ramps project.
The Resolution Approving Plans and Specifications is required by the special assessment process
set out in Minnesota Chapter 429. This resolution approves the plans and specifications, and
authorizes the advertisement of bids for the project. As you may recall, we are seeking bids on
the project before we hold the public improvement hearing so that at the time of the hearing, the
City Council will have a better idea of the cost of the project. Shortly after the bids are opened,
the City will hold the public improvement hearing. After the hearing, the Council will then have
the opportunity to approve and order the project, and award the bids if that is what the Council
desires.
The Reimbursement Resolution is required by the IRS. This resolution is standard on most
projects that the City intends on financing via bond issuance. Passage of this resolution allows
the City to incur costs prior to the bond issuance that can be later reimbursed from bond
proceeds.
KEY ISSUES:
• Neither of these resolutions obligate the City to construct the ramps, but both are necessary if
the City ultimately wants to proceed with the construction.
• The Reimbursement resolution is required by the IRS for bonding purposes.
• The City needs to advertise for bids in February if the project is to be completed this fall.
Passage of the resolution approving plans and specs and authorizing bids will allow bids to
be received in March.
Meeting Date February 1, 2012
Mayor and Council Communication —February 6, 2012
Engineering — I -94 WESTBOUND COLLECTOR — DISTRIBUTOR ROAD IMPROVEMENTS
Page 2 of 2
POLICY CONSIDERATIONS: Passage of these two resolutions is only required if the
Council ultimately wants to proceed with the I-94 ramp construction. The decision to ultimately
construct the ramp project is a policy decision for the City Council that requires the weighing of
the costs and benefits of the project.
FINANCIAL CONSIDERATIONS: There is no cost associated with the reimbursement
resolution. Advertising for bids will incur a small cost that will ultimately become a project cost
should the project be constructed.
LEGAL CONSIDERATIONS: Passage of the reimbursement resolution is required in order to
bond for this project at a later date. Passage of the resolution approving plans and specs and
authorizing advertising for bids is necessary if the City wants to special assess any portion of the
cost of the project. Even if the City does not special assess any properties, state law requires that
a project of this size be awarded only after advertisement for sealed bids.
Submitted Through: City Administrator/Larry Kruse
Department/Responsible Person: City Engineer/Adam Nafstad
Attachments: Resolution No. 2012-004
Resolution No. 2012-006
Plans and Specification to be Presented at City Council Meeting
M:\Public Data\Requests for Council Actions (RCA)\2012\01 17 2012 I-94 West Bound Collector Distributor Plans and Spec Intent RCA.doc
Meeting Date: February 6, 2012
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2012-004
RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
IMPROVEMENTS OF INTERSTATE 94 ACCESS AT CSAH 19 BY THE
ADDITION OF A WESTBOUND COLLECTOR -DISTRIBUTOR
INTERCHANGE CONNECTION BETWEEN CSAH 37 AND CSAH 19 AND
ORDERING ADVERTISEMENT FOR BIDS
WHEREAS, pursuant to a motion passed by the Council on April 20t', 2009, plans and
specifications have been prepared for improvements of Interstate 94 access at CSAH 19
by the addition of a westbound collector -distributor interchange connection between
CSAH 37 and CSAH 19 and such plans and specifications have been presented to the
Council for approval;
Now, therefore be it resolved by the City Council of the City of Albertville, County
of Wright, State of Minnesota:
1. Such plans and specifications, a copy of which are on file with the City Clerk are
hereby approved.
2. The City Council has determined that it would prove helpful in determining the
desirability and feasibility of said I-94 improvements to bid the project prior to
the public improvement hearing so that actual cost data will be available at the
time of said public hearing. Therefore, upon concurrence and authorization of the
Minnesota Department of Transportation, the proposed improvement project is to
be advertised for bids as required by Minn. Stat. Chapter 429.
3. A public hearing shall be held on such proposed improvement project following
the receipt of bids and the clerk shall give mailed and published notice of such
hearing and improvement as required by law.
Mark Meehan, Mayor
Larry Kruse, City Administrator
43
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2012-006
DECLARING THE OFFICIAL INTENT OF THE CITY OF ALBERTVILLE TO
REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS
TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2
providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will
not be deemed spent unless certain requirements are met; and
WHEREAS, the City expects to incur certain expenditures which may be financed
temporarily from sources other than bonds, and reimbursed from the proceeds of a bond;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ALBERTVILLE (THE "CITY") AS FOLLOWS:
1. The City reasonably intends to make expenditures for the project described in Exhibit
A (the "Project"), and reasonably intends to reimburse itself for such expenditures
from the proceeds of debt to be issued by the City in the maximum principal amount
described in Exhibit A.
2. The City Administrator is authorized to designate appropriate additions to Exhibit A
in circumstances where time is of the essence, and any such designation shall be
reported to the City Council at the earliest practicable date and shall be filed with the
official books and records of the City as provided in Section 3.
3. This resolution is intended to constitute a declaration of official intent for purposes of
Treas. Reg. § 1.150-2 and any successor law, regulation, or ruling.
Approved by the City Council of the City of Albertville this 6t' day of February,
2012.
Mark Meehan, Mayor
Larry Kruse, City Administrator
Memo
To: Larry Kruse, City Administrator; Albertville City Council
From: Mike Couri
Date: January 31, 2012
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• I-94 Ramps. The AT&T easement is recorded. I am currently reviewing the
contract documents that will be included in the bid packet. As of last week we
received notification that MNDOT believed that we needed to acquire the right of
access from the Knechtl property (the right of access is the right of an abutting
property owner to access a road that abuts his property). This is not something
that the State had previously required, even though they reviewed and approved
much of the Knechtl acquisition process in 2007. Adam, Larry and I are working
with MNDOT and the Attorney General's office to try to work through this issue.
Because the State acquired the right of access from this property in 1976 when it
built I-94, we do not believe that there is any access right to acquire from the
property owner (i.e. the State owns these rights). If the State requires us to obtain
another easement of access from Knechtl, it will significantly delay the ramp
project. We hope to have a definitive answer from MNDOT shortly after the
February 6d' City Council meeting.
• Karston Cove Yd Addition. As of this writing I am waiting to hear from the
Developer's attorney as to whether this item should be placed on the agenda.
• Albertville Medical Building Escrow. The escrow agent will be releasing
Albertville's portion of the money to the City shortly.
Page 1 of 2
45
• Ice Arena Roof Contract. I have reviewed and made the necessary changes to
the Ice Arena roof contract.
Page 2 of 2
�/
1�b rtvi 11c Mayor and Council Communication
Smolt Town Uving. Big City Ufs.
February 3, 2012
SUBJECT: TEMPORARY SIGN
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motions:
Motion to authorize the City Administrator to stay first time Administrative Fines for
Temporary Signs on a case -by -case basis.
DESCRIPTION: Since adoption of the off -site temporary signs ordinance this fall, the majority
of signs installed have either not had permits, are installed in the right-of-way, or have not been
removed at the expiration of the permit. The City's goal is to control signs and not create a
financial hardship for businesses. Although getting a permit and taking signs down on time is
within their control, the City Administrator requests permission to stay first time administrative
fines pending future compliance with the ordinance.
For example, a business recently received a letter requesting removal of an expired sign,
followed by a second letter when the business was not responding. A $200 administrative fine
letter was then sent to the property owner and off -site business owner when the sign was not
removed. Administration would request that the fine be waived if the business owner complies
with the sign ordinance through 2012. If a second violation is received, the current and new fine
would apply.
FINANCIAL CONSIDERATIONS: The Building Official is spending a considerable amount
of time inspecting sign violations and writing letters to the property owner and off -site sign
permit holders. The $25 sign permit does not come close to covering the personnel cost
enforcing the temporary sign ordinance. Hopefully, once a compliance trend is achieved, less
time will be required to enforce the ordinance.
LEGAL CONSIDERATIONS: The Council has the authority grant the City Administrator the
authority to stay Administrative fines for a period of time in an effort to gain compliance and
work with the business community. Anyone who receives an Administrative fine also can appeal
the fine to the City Council.
Submitted By: City Administrator/Larry Kruse
Department/Responsible Person: Larry Kruse
Attachments: None
Meeting Date February 6, 2012