2012-03-19 CC PacketA,lbertville City of Albertville Council Agenda
Smell Town Living. Big City Ills.
Monday, March 19, 2012
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE — ROLL CALL
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
4. CITIZENS OPEN FORUM — (time reserved 5 minutes)
5. AMENDMENTS TO THE AGENDA
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the March 5, 2012 regular City Council minutes as presented (pgs 1-7)
B. Authorize the Monday, March 19, 2012 payment of the claims that includes electronic
payments 1050EFT-1063EFT and check numbers 30790 to 30837 as presented (pgs 8-
16)
C. Approve the St. Michael -Albertville Rotary Club's Lawful Gambling LG220
Application for Exempt Permit to sell Raffle tickets throughout Albertville for a
drawing that will be held at the Cedar Creek Golf Club that is located at 5700 Jason
Avenue NE, Albertville on Monday, May 21St, which a copy of the signed gambling
permit will be kept on file in the office of the City Clerk and the original will be
returned to the applicant for submittal to the Minnesota State Gambling Division for
processing. (pgs 17-19)
D. Approve a One -day 3.2% Malt Liquor License application submitted by the Albertville
Lions for a fundraiser with proceeds going to the Albertville Fire Department for
upgrades. The event will be at the St. Albert Parish Center on Saturday, April 28, 2012
with the hours of operation beginning at 3:00 p.m. and ending at 10:00 p.m. (pgs 20-
21)
E. Approve the following list of Annual Renewal Liquor License Applications for the
following establishments in Albertville: (pgs 22-23)
City of Albertville Council Agenda
Monday, March 19, 2012 Page 2 of 3
1). 2012-2013 Off -Sale Intoxicating Liquor License to 152 Club Inc. for 152 Club;
and, 2012-2013 On -Sale Intoxicating Liquor License to 152 Club Inc. for 152
Club; and, 2012-2013 Sunday Liquor License to 152 Club Inc. for 152 Club; and,
2). 2012-2013 Off -Sale Intoxicating Liquor License to Neighbors Bar & Grill Inc.
for Neighbors Eatery & Saloon; and, 2012-2013 On -Sale Intoxicating Liquor
License to Neighbors Bar & Grill Inc. for Neighbors Eatery & Saloon; and,
2012-2013 Sunday Liquor License to Neighbors Bar & Grill Inc. for Neighbors
Eatery & Saloon; and,
3). 2012-2013 On -Sale Wine License to Romeo Foods Inc. for Patty J's Cafe; and,
2012-2013 On -Sale 3.2% Malt Beverage License to Romeo Foods Inc. for Patty
J's Cafe; and,
4). 2012-2013 On -Sale Intoxicating Liquor License to TC Generations LLC for
PubHouse 19 ; and, 2012-2013 Sunday Liquor License to TC Generations LLC
for PubHouse 19; and,
5). 2012-2013 On -Sale 3.2% Malt Beverage Liquor License to D Family Pizza LLC
for D's Family Pizza.
F. Approve the Resolution 2012-011, increase the "No Fault Sewer Coverage" provided
by the League of Minnesota Cities Insurance Trust (LMCIT) from $10,000 to $25,000
per occurrence. (pgs 24-27)
7. PUBLIC HEARING
A. I-94 Collector Distributor Improvement
1). Introduction and brief History by City Administrator Larry Kruse
2). I-94 Project Presentation by City Engineer Adam Nafstad
3). Assessment Process Review by City Attorney Mike Couri
4). Public Comments
5). Reconvene Regular City Council Meeting
8. DEPARTMENT BUSINESS
A. City Council
1). I-94 Improvement (pgs 28-29)
2). Legal Perspective on Super Majority Vote to Levy Assessments
a. Approve Resolution No. 2012-012 entitled a Resolution Ordering
Improvement. (pgs 30)
b. Approve Resolution No. 2012-013 entitled a Resolution Accepting the Offer
of the Minnesota Public Facilities Authority to Purchase a $4,113,700
General Obligation Improvement Note of 2012, Providing for Issuance, and
Authorizing Execution of a Project Loan Agreement. (Pgs 31-41)
C. Approve Resolution No. 2012-14 entitled a Resolution to approve an
Agreement Between the City of Albertville and CenterPoint Energy to
relocate I-94 Natural Gas Pipelines. (Pgs 42-44)
3). 5964 and 5975 Main Avenue Building Lease (Pgs 45-46)
B. Public Works Department
1). February Public Works Report (pgs47)
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Meeting Date: February 6, 2012
City of Albertville Council Agenda
Monday, March 19, 2012 Page 3 of 3
C. Building Department
1). February Building Department Report (pgs 48-49)
D. Finance Department
1). League of Minnesota Cities Insurance Renewal: Approve the 2011-2012
Insurance Proposal from the League of Minnesota Cities Insurance Trust
(LMCIT) as presented by Northern Capital Insurance Group and on file in the
office of the City Clerk with a $2,500 deductible. (pgs 50-51)
E. Planning and Zoning
1). City Visioning Oral Update
2). Central Park Master Plan Update
F. Administration
1). City Engineer Employment Agreement (pgs 52-56)
2). City Clerk Authorization to Hire (pgs 57)
9. ANNOUNCEMENTS and or UPCOMING MEETINGS
April 14, 2012 Town Hall Meeting
April 18, 2012 Board of Appeals Meeting @ 5:30 p.m.
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10. AJOURNMENT
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M:\Public Data\City Council\Council Agendas\2012 Agendas\03 19 2012 Agenda.doc
Meeting Date: February 6, 2012
A,lbertville
Smell Town Uving. Big City Ufs.
ALBERTVILLE CITY COUNCIL
Monday, March 5, 2012
MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Meehan called the regular City Council meeting to order at 7:00 p.m.
ROLL CALL
7:00 PM
Present: Mayor Mark Meehan, Council members Larry Sorensen, Dan Wagner, and John
Vetsch
Absent: Jillian Hendrickson
Others Present: City Administrator Larry Kruse, Utilities Supervisor John Middendorf,
Finance Director Tina Lannes, City Engineer Adam Nafstad, City Attorney Michael Couri and
City Planner Alan Brixius.
AMENDMENTS TO THE AGENDA
Meehan noted there were no amendments to the agenda.
CMs Vetsch/Sorensen motioned to approve the Monday, March 5, 2012 agenda as sent and
presented. Motion carried unanimously.
CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
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A. Approval of the February 21, 2012 City Council minutes as presented.
B. Authorize the March 5, 2012 Payment of Claims (bills) for electronic payments
1022EFT—1032EFT and checks 30753 to 30789 as presented.
C. Motion to approve the following list of Annual Renewal Liquor License Applications
Tor the following establishments in Albertville:
• 2012-2013 On -Sale Intoxicating Liquor License to Cedar Creek Golf Course LLC for
Cedar Creek Golf Course; and, 2012-2013 Sunday Liquor License to Cedar Creek Golf
Course LLC for Cedar Greek Golf Course; and,
• 2012-2013 Off -Sale Intoxicating Liquor License to Coborn's Inc. for Coborn's Liquor
Store; and,
• 2012-2013 Off -Sale 3.2% Malt Beverage Liquor License to Coborn's Inc. for Coborn's
Grocery Store; and,
• 2012-2013 On -Sale Intoxicating Liquor License to I). Michael B's II Inc. for D. Michael
B's; and, 2012-2013 Sunday Liquor License to D. Michael B's II Inc. for D. Michael B's;
and,
• 2012-2013 On -Sale Intoxicating Liquor License to Morris Walker I.td for Emma
KrumBees Restaurant -Albertville; and, 2012-2013 Sunday Liquor License to Morris
Walker Ltd. for Emma KrumBees Restaurant -Albertville; and,
• 2012-2013 Off -Sale Intoxicating Liquor License to All G L,I,C' for Heidi's Brew Wine &
Spirits; and,
2012-2013 On -Sale Wine License to Llong Thai Inc. for Hong Thai; and, 2012-2013 On -
Sale 3.2% Malt Beverage License to Hong Thai Inc. for Hong Thai; and,
• 2012-2013 On -Sale Intoxicating Liquor License to I_,MG Inc. for Space Aliens Grill & Bar•,
and, 2012-2013 Sunday Liquor License to LMG Inc. for Space Aliens Grill & Bar; and,
• 2012-2013 Off -Sale Intoxicating Liquor License to S & D Liquor, Inc. for Westside
Liquor; and,
• 2012-2013 Off -Sale Intoxicating Liquor License to (',L. Gentile Inc. for Geez Sports Bar &
Grill; and, 2012-2013 On -Sale Intoxicating Liquor License to C.L. Gentile Inc. or Geez
Sports Bar & Grill; and, 2012-2013 Sunday Liquor License to C.L. Gentile Inc. for Geez
Sports Bar & Grill; and,
CMs Wagner/Sorensen motioned to approve the Consent Agenda as presented. Motion carried
unanimously.
CITY COUNCIL
Recycling Update by Richard Hirstein, Allied Waste
Hirstein reported that it has been a year since the City started its Single Sort Recycling Program
with Allied Waste. Participation has increased from 45% of households to 95% of households.
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Annual tonnage went up from 334 tons to 449 tons for an increase of 115 tons, or 19,000 more
per month. Hirstein stated the company is now taking more kinds of plastic with numbers
marked on the container from #1 through #7. In March, the company will start taking aseptic
packaging, which is the wax coated milk cartons.
Hirstein was asked about any complaints the City has received and he said that he is not aware of
any complaints. Hirstein said that Albertville staff is great to work with and in his opinion the
program has been a great success.
Council member Vetsch asked if the increase in tons included the 2-3% of garbage that gets
placed in recycling to which Hirstein said the amounts are net of any garbage. Vetsch then asked
about picking up small businesses and Hirstein said he would be happy to visit about what can be
done with business recycling.
Dominium Development-Karston Cove III Housing Project
Ron Mehl, representing Dominium made a presentation to the Council on March 5, 2012. The
purpose of this presentation was to show the Council a concept for the vacant land within
Karston Cove III. Mehl stated the proposed plan has 29 units similar to what was approved
earlier, with the exception they are proposing upgraded exterior finishes (Hardy board and
brick). The proposed townhomes would be similar to what is on their 39 unit townhomes
constructed in 2009.
In this presentation the following was outlined:
1) Dominium's company history, capability as well as history in the City of Albertville
(properties owned and managed).
2) Type of housing being proposed, tenant profile and how Dominium manages
(criminal, credit and rental history reports).
3) Continued commitment to owned properties — examples of maintenance (Albertville
Meadows Apartments as an example).
4) Approved PUD plan in comparison to the proposed site plan (property layout and
exterior finishes).
5) Benefits to the City in addition to local job creation and construction revenue
estimated at $4,500,000:
a. SAC/WAC Charges: $219,000(est)
b. Building Permit Fees: $38,000 (est)
c. Real Estate Tax Income: $18,000/year (est)
Mehl showed survey information that showed 35% of their residents currently living in their
Albertville townhomes work in Albertville and the remainder work in nearby neighboring
communities. Mehl stated this in not low-income housing and referred to it at work -force
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housing. The following is a summary of the required incomes and rents associated with the
proposed development:
The 50% median income in Wright County is: The 50% Maximum Rent is:
- $33,600 for a family of 2 - $787 for a 2 bedroom
- $37,800 for a family of 3 - $945 for a 3 bedroom
- $42,000 for a family of 4 - $1,092 for a 4 bedroom
Mehl stated demand is high for these types of units and like the last project they would expect
these to be fully leased by completion of construction.
The Council asked if these units will have basements to which Mehl stated they would not as
there is a high water table in that neighborhood. The Council asked if they would consider
building the development as owner occupied and Mehl stated they would not, as that is not their
business model.
Mehl stated they hire an outside company to screen potential renters for credit rating and
criminal history. Mehl stated they have an ongoing program that if someone has another family
member or boy/girl friend move in with a criminal history, they can evict them. Their goal is to
run a safe, secure place to live with few problems to neighbors and the community.
Mehl stated the construction cost of the units will be in the $140,000 range, excluding land.
When done, the 29 units will pay $18,000 in property taxes and $38,000 dollars in building
permit fees.
PUBLIC HEARING ON AMENDING THE CITY'S CAPITAL IMPROVEMENT PLAN AND
ISSUANCE OF GO BONDS SERIES 2012B
Mayor Meehan called the Public Hearing to Order for the purpose to hear public comments on
Amending the Capital Improvement Plan and Issuance of GO Bonds; Series 2012B. Finance
Director Lannes reviewed the purpose of the Public Hearing and the Mayor opened the floor up
for public comment. No comments were received.
Mayor Meehan closed the public Hearing and reconvened the City Council meeting.
UTILITIES DEPARTMENT
Water Service Line Repair Policy
In February, the Council asked Water Waste Water Utility Supervisor Middendorf to research
the number of water leaks that happen on water service lines in response to a resident who had a
leak on the residential side of the curb stop and had to pay to fix the leak. Albertville's policy
states that if the leak is from the curb stop connection to the home it is the homeowner's
responsibility and if it is the curb stop or line to the main, it is the City's responsibility.
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Middendorf stated the developer or homeowners representative does the flare and makes the
connection to the City's curb stop. Being this work is done by a private plumber, it is the
homeowner's responsibility to pay to have it repaired. This can cost up to $1,000. If it happens in
the driveway, it can cost much more to patch the driveway.
Middendorf reported they have about one leak that is the homeowner's responsibility per year.
The City has another couple of service line leaks per year which are the City's responsibility. In
total the City has an average of three service line leaks per year.
The Council discussed if this is a cost the City should bear or should the City keep the current
policy making the resident responsible for repair to their line post curb stop.
Middendorf said the policy has worked well, however it is always easier for him to tell the
homeowner they don't have to pay. The City tries to avoid having curb stops in or near the
driveway, however, many end up there anyway. If the City assumes responsibility beyond the
right-of-way, many homeowners will not be satisfied with just patching their driveway and will
want more or all of the driveway replaced. Many homeowners have a variety of driveway
finished from concrete, bituminous to pavers. If the City does the repairs and the patch settles,
homeowners then want the City to fix it a second time. Middendorf said if the homeowner
contracts to fix their driveway, the City can stay out of the quality of the work and warranty
issues.
City Engineer Nafstad said the City does not want curb -stops in the driveways, but it does
happen fairly often. He said it can be unfair to have the City pay for one homeowner with the
curb -stop in the grass where it should be compared to replacing in a concrete driveway for
another.
By consensus the City Council requested City Engineer Nafstad to draft up an Ordinance
Amendment with several options. The Ordinance Amendment would be further discussed at a
future meeting.
League of Minnesota Cities Sewer Backup Insurance
Staff presented the Council with the ability to increase the amount of No-fault Sewer Backup
insurance from $10,000 to $25,000 for $188 in additional premium. The sewer backup insurance
covers backups caused by a plug in the City's mains and not the private line. It provides coverage
after the homeowner's insurance is exhausted. The Council discussed this at length and requested
staff bring it back to the next meeting.
BUILDING DEPARTMENT
January's Building Report
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The Council reviewed the Building Department Report and accepted it by consensus.
FINANCE DEPARTMENT
2012A General Obligation Improvement Crossover Refunding Bonds:
CMs Vetsch/Wagner motioned to adopt Resolution No. 2012-009 entitled a Resolution
Awarding the Sale of $2,310,000 General Obligation Improvement Crossover Refunding Bonds,
Series 2012A; Fixing Their Form and Specifications; Directing Their Execution and Delivery;
and Providing for Their Payment.
Motion carried unanimously.
2012B Amending Capital Improvement Plan and the issuance and sale of General Obligation
Capital Improvement Plan Refunding Bonds; Series 2012B.
CMs Sorensen/Wagner motioned to adopt Resolution No. 2012-010 entitled a Resolution
approving amended capital improvement plan and the issuance and sale of General Obligation
Capital Improvement Plan Refunding Bonds; Series 2012B.
Motion carried unanimously.
ENGINEERING REPORT
I-94 Collector Distributor Project Update
City Engineer Nafstad reported the I-94 Improvement Hearing is scheduled for the March 19th
Council meeting. Bids are to be opened Wedneday, March 13ffi and the Council may consider
award at the March 19th meeting. Nafstad said interest in the project is high and he is hopeful to
get good bid results.
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LEGAL
Attorney's Report
The Council by consensus accepted City Attorney Mike Couri's monthly report.
I-94 Wright County Funding Agreement
City Attorney Mike Couri presented the Council with the City and Wright County I-94 Funding
Agreement. Couri said the agreement is very straight forward and provides for the County to
fund up to $1,640,000 of the I-94 Project and prorates any savings should the bids come in under
the estimate. Couri said the Agreement is not the typical bond document he would prefer,
however this Agreement is similar to what Wright County has with the City of Monticello on a
similar cooperative project.
CMs Sorensen/Wagner motioned to approve the I-94 Funding Agreement between the City of
Albertville and Wright County and authorize the Mayor and City Clerk to sign the Agreement as
on file in the office of the City Clerk. Motion carried with Council member Vetsch voting nay.
ADJOURNMENT
CMs Wagner/Sorensen motioned to adjourn the meeting at 8:50 p.m. Motion carried
unanimously.
Larry Kruse, City Administrator
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�1bcrtviljc Mayor and Council Communication
i
March 15, 2012
SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, March 19, 2012 payment of the claims that includes
check numbers 1050EFT - 1063EFT and checks numbered 30790 to 30837 as presented except
the bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded)
Check No. 30819 Line 1 Partners - The wireless bridge component at City Hall, hardware,
failed.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines, dispute the billing.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail
Mayor and Council Communication — March 19, 2012
Finance — Payment of Claims Page 2 of 9
A,lbertville
Small Town Living. Big City UFs.
Check Detail Register
March 2012
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 001050E
3/14/2012 ABDO, EICK & MEYERS LLP
E 602-49400-301
Auditing and Acct g Services
$2,992.75 289506
UD audiUacctg services
E 101-42400-301
Auditing and Acct g Services
$2,992.75 289506
BD audiUacctg services
E 101-41400-301
Auditing and Acct g Services
$2,992.75 289506
AD auditacctg services
E 101-42000-301
Auditing and Acct g Services
$2,992.75 289506
FD audiUacctg services
E 601-49450-301
Auditing and Acct g Services
$2,992.75 289506
UD auditacctg services
E 604-49660-301
Auditing and Acct g Services
$2,992.75 289506
SD auditacctg services
Total ABDO, EICK & MEYERS LLP
$17,956.50
Paid Chk# 001051 E
3/14/2012 COURI & RUPPE, P.L.L.P.
E 468-49000-304
Legal Fees
$4,400.00 03-2012CR
1-94 Ramp legal sery
E 101-41600-304
Legal Fees
$1,725.00 03-2012CR
CH general legal sery
E 101-42400-304
Legal Fees
$225.00 03-2012CR
BD legal services
E 101-45100-530
Capital - Improvements
$337.50 03-2012CR
PD park property exchange
Total COURI & RUPPE, P.L.L.P.
$6,687.50
Paid Chk# 001052E
3/14/2012 EMERGENCY APPARATUS MNTC
E 101-42000-404
Repair/Maint - Machinery/Equip
$2,994.65 60169
FD repair -Engine 11
Total EMERGENCY APPARATUS MNTC
$2,994.65
Paid Chk# 001053E 3/14/2012 FERRELLGAS
E 810-00000-212
Motor Fuels
$257.56 5000711226
Arena motor fuel
Total FERRELLGAS
$257.56
Paid Chk# 001054E
3/14/2012 FYCC
E 101-45000-598
Pledges & Contributions
$1,587.42 1050
March 2012 Youth/Family Prog
Total FYCC
$1,587.42
Paid Chk# 001055E
3/14/2012 MAGIC WATER
E 101-42000-200
Office Supplies (GENERAL)
$84.00 18766B
FD general supplies
Total MAGIC WATER
$84.00
Paid Chk# 001056E
3/14/2012 MONTICELLO ANIMAL CONTROL
E 101-42700-309
Animal Control Contract
$54.00 615
Animal pickup w/in Albt
Total MONTICELLO ANIMAL CONTROL
$54.00
Paid Chk# 001057E
3/14/2012 MVTL LABORATORIES, INC
E 601-49450-218
Testing Expenses
$101.40 592350
UD testing service
Total MVTL LABORATORIES, INC
$101.40
Paid Chk# 001058E
3/14/2012 N. A. C.
E 101-41910-306
Planning Fees
$1,350.15 20124
Tech Asst. City Projects
E 101-41910-306
Planning Fees
$625.00 20125
staff, council, planning mtgs
E 101-41910-306
Planning Fees
$1,885.45 20126
Tech Asst. Vision Study
E 101-41910-306
Planning Fees
$248.85 20127
Central Park Master plan
Total N. A. C.
$49109.45
Paid Chk# 001059E
3/14/2012 S & T OFFICE PRODUCTS
E 101-41500-200
Office Supplies (GENERAL)
$46.75 01 PB3983
Fin A/P file folders
E 101-41400-200
Office Supplies (GENERAL)
$36.67 01 PB3983
CH calculator tape, pens, etc.
Total S & T OFFICE PRODUCTS
$83.42
Mayor and Council Communication - March 19, 2012
Finance - Payment of Claims
Check Amt Invoice Comment
Paid Chk# 001060E 3/14/2012 WATSON COMPANY
Page 3 of 9
E 810-00000-252 Food/Consessions For Resale $211.74 810017 Arena franks/pretzels/candy bars
Total WATSON COMPANY $211.74
Paid Chk# 001061 E 3/14/2012 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $29.87 5014270100/0212 Arena electric utilities
Total WRIGHT-HENNEPIN COOP ELECTRIC $29.87
Paid Chk# 001062E 3/14/2012 WRIGHT COUNTY SHERIFFS PATROL
E 101-42110-307 Police Contract Fees $43,737.00 Partol-12-3 Monthly Police Protection
Total WRIGHT COUNTY SHERIFFS PATROL $43,737.00
Paid Chk# 001063E 3/14/2012
E 101-43100-381
E 101-43100-381
E 101-43100-381
E 101-43100-381
E 101-43100-381
E 101-43100-381
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E 101-45100-381
E 601-49450-381
E 601-49450-381
E 101-45100-381
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Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Electric Utilitie
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
WRIGHT-HENNEPIN COOPERATIVE
s $10.16 1001631-0212 PW Twniks/Lkevw Cir
s $40.87 1001631-0212 PW 6551 LaBeaux
s $31.09 1001631-0212 PW 10372 65th
s $28.91 1001631-0212 PW LaSalle Cir
s $10.16 1001631-0212PW Lydia/cul-de-sac
s $10.16 1001631-0212PW 69th/Lydia
s $10.16 1001631-0212 PW 6755 67th
s $28.91 1001631-0212PW 67th
s $10.16 1001631-0212 PW 11657 E Lktwn
s $10.16 1001631-0212PW ELketwn
s $16.27 1001631-0212 PD TL Park 1000
s $10.16 1001631-0212PW Lktwn-Lamplght
$10.16 1001631-0212 PW 6645 E Lktwn
$10.16 1001631-0212 PW Twn Lks W/Twn
$10.16 1001631-0212PW Twn Lks Wlrwn
$10.16 1001631-0212 PW Twn Lks/Lkvw Cir
$10.16 1001631-0212 PW Twn Lks/Lkvw Cir
$10.16 1001631-0212 PW Twn Lks/Lkvw Cir
$10.16 1001631-0212PW Twn Lks/E Lktwne
$10.16 1001631-0212PW W Tlk Dr
$16.27 1001631-0212 PD TL Park 9300
$28.60 1001631-0212LID 70th St lift station
$65.88 1001631-0212 UD TL 5 lift station
$11.83 1001631-0212PD Linwood Park
$16.27 1001631-0212 PD TL Park 8600
$16.27 1001631-0212 PD TL Park 8700
$16.27 1001631-0212 PD TL Park 8800
$16.27 1001631-0212 PD TL Park 8900
$16.27 1001631-0212 PD TL Park 9000
$14.50 1001631-0212PW Lake/Larkspur
$16.27 1001631-0212 PD TL Park 9200
$10.16 1001631-0212 PD TL Park 5
$16.27 1001631-0212 PD TL Park 9400
$16.27 1001631-0212 PD TL Park 0000
$16.27 1001631-0212 PD TL Park 0400
$16.27 1001631-0212 PD TL Park 0500
$16.27 1001631-0212 PD TL Park 0600
$16.27 1001631-0212 PD TL Park 0800
Electric Utilities
$16.27 1001631-0212 PD TL Park 0900
Electric Utilities
$10.16 1001631-0212PW 6698 Lmplght
Electric Utilities
$16.27 1001631-0212 PD TL Park 9100
Electric Utilities
$10.16 1001631-0212PW Twne Lks 5
Electric Utilities
$10.16 1001631-0212PW Twn E/Lktwn
Electric Utilities
$10.16 1001631-0212PW 11583 E Lktwn
Electric Utilities
$8.03 1001631-0212 PW 11520 Lkvw Cir
Electric Utilities
$10.16 1001631-0212PW Twne Lks 5
Electric Utilities
$10.16 1001631-0212PW Twne Lks 5
Electric Utilities
$10.16 1001631-0212PW Twne Lks 5
Electric Utilities
$10.16 1001631-0212 PW Lkwood
Electric Utilities
$10.16 1001631-0212PW 68th St/Lkwood
Electric Utilities
$10.16 1001631-0212PW 68th
Electric Utilities
$10.16 1001631-0212PW 68th St/Linwood
Electric Utilities
$10.16 1001631-0212PW 11371 W Lktwn
Electric Utilities
$10.16 1001631-0212 PW 6944 Lancaster
Mayor and Council Communication - March 19, 2012
Finance - Payment of Claims
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
E 101-43100-381
Electric Utilities
Total WRIGHT-HENNEPIN COOPERATIVE
Check Amt Invoice Comment
$10.16 1001631-0212PW 69th Cir
$10.16 1001631-0212 PW LaSalle cul-de-sac
$10.16 1001631-0212PW Lktwn Vw/lite
$10.16 1001631-0212PW Lkwood/Lktwne
$10.16 1001631-0212PW LaSalle
$10.16 1001631-0212PW Lynnemere
$12.78 1001631-0212PW McKenzie/60th
$12.78 1001631-0212PW McKenzie/58th
$12.78 1001631-0212PW McKenzie/59th
$10.16 1001631-0212 PW Lktwn Vw/lite
$10.16 1001631-0212 PW 11686 Lktwn
$10.16 1001631-0212 PW 6529 W Lktwn
$10.16 1001631-0212PW Lmplght
$10.16 1001631-0212PW Linwood
$10.16 1001631-0212PW Twne Lks 5
$10.16 1001631-0212PW LaSalle-69th
$984.00
Paid Chk# 030790 3/19/2012 ALEX AIR APPARATUS
E 101-42000-404 Repair/Maint - Machinery/Equip $1,646.62 21218 FD vetter V54 airbag
Total ALEX AIR APPARATUS $1,646.62
Paid Chk# 030791 3/19/2012 ALLIED WASTE
E 605-43200-308 Recycling Contract Fee
Total ALLIED WASTE
$6,384.01 0899-00200548 Recycling Service
$6,384.01
Paid Chk# 030792 3/19/2012 ANCOM COMMUNICATIONS
E 101-42000-586 Capital - Pagers $95.00 27853 FD pagers, radios
E 101-42000-586 Capital - Pagers $105.00 27854 FD pagers, radios
Total ANCOM COMMUNICATIONS $200.00
Page 4 of 9
Paid Chk# 030793 3/19/2012 ARAMARK REFRESHMENT SERVICES
E 810-00000-254 Soft Drinks/Mix For Resale $320.83 1009725 Arena refreshments/concessions
Total ARAMARK REFRESHMENT SERVICES $320.83
Paid Chk# 030794 3/19/2012 ARAMARK UNIFORM SERVICES
E 101-41940-405
Repair/Maint -Buildings
$50.00 629-7446567 CH matts/towels/maint
E 101-42000-405
Repair/Maint -Buildings
$12.83 629-7446569
FD matts/towels/maint.
E 101-45100-417 Uniform
Rentals
$9.86 629-7446575
PD uniforms
E 101-43100-417
Uniform Rentals
$9.86 629-7446575
PW uniforms
E 601-49450-417
Uniform Rentals
$9.86 629-7446575
UD uniforms
E 602-49400-417
Uniform Rentals
$9.85 629-7446575
UD Uniforms
Total
ARAMARK UNIFORM SERVICES
$102.26
Paid Chk# 030795
3/19/2012 13213 COMPUTER PRODUCTS
E 101-41940-404
Repair/Maint - Machinery/Equip
$35.20 542090
CH memory (2GB) crucial
Total 6213 COMPUTER PRODUCTS
$35.20
Paid Chk# 030796
3/19/2012 CARLSON BUILDING SERVICES,
INC
E 101-43100-215
Shop Supplies
$25.15 39525
PW 409/napkins/kleenex
E 602-49400-210
Operating Supplies (GENERAL)
$25.14 39525
UD 409/napkins/kleenex
E 601-49450-210
Operating Supplies (GENERAL)
$25.14 39525
UD 409/napkins/kleenex
E 101-41940-210
Operating Supplies (GENERAL)
$25.15 39525
CH 409/napkins/kleenex
E 101-42000-200
Office Supplies (GENERAL)
$25.15 39525
FD 409/napkins/kleenex
Total CARLSON BUILDING SERVICES, INC
$125.73
Paid Chk# 030797
3/19/2012 CENEX FLEETCARD
E 601-49450-212
Motor Fuels
$265.37 605668C
UD fuel
E 602-49400-212
Motor Fuels
$265.38 605668C
UD fuel
Total CENEX FLEETCARD
$530.75
Paid Chk# 030798
3/19/2012 CENTER CUT MEATS-ALBERTVILLE
E 101-42000-314 Meals (meetings)
Total CENTER CUT MEATS-ALBERTVILLE
$67.80 02282012 FD training meeting supplies
$67.80
Mayor and Council Communication — March 19, 2012
Finance — Payment of Claims Page 5 of 9
Check Amt Invoice Comment
Paid Chk# 030799
3/19/2012 CENTER POINT ENERGY
E 101-42000-383
Gas Utilities
$469.58 14425-5-0212 FD gas utilities
E 101-45100-383
Gas Utilities
$136.39 14425-5-0212 PD 5801 Lander gas utilities
E 101-41940-383
Gas Utilities
$235.30 14425-5-0212 CH 5964 gas utilities
E 101-41940-383
Gas Utilities
$135.15 5361503-0212CH 5975 bldg gas utilities
E 810-00000-383
Gas Utilities
$942.20 5390131-0-0312 Arena gas utilities
E 601-49450-383
Gas Utilities
$448.30 5407574-0212UD gas utilities
E 101-43100-383
Gas Utilities
$800.17 5421442-0212PW gas utilities
E 101-41940-383
Gas Utilities
$975.08 6759963-0212CH gas utilities
Total CENTER POINT ENERGY
$4,142.17
Paid Chk# 030800
3/19/2012 CENTURYLINK - NC
E 101-41940-321
Telephone
$37.16 320297435-0312 CH monthly phone sery
Total CENTURYLINK - NC
$37.16
Paid Chk# 030801
3/19/2012 CHARTER COMMUNICATIONS
E 810-00000-321
Telephone
$76.28 0131702-0312 Arena telephone sery
Total CHARTER COMMUNICATIONS
$76.28
Paid Chk# 030802
3/19/2012 CITY OF MONTICELLO
E 101-42700-309
Animal Control Contract
$288.56 0012349 Animal Control Service
Total CITY OF MONTICELLO
$288.56
Paid Chk# 030803
3/19/2012 COBORN S
E 101-42000-314
Meals (meetings)
$21.67 102330545 FD training mtg supplies
Paid Chk# 030804
3/19/2012 COBORNS ARENA
E 810-00000-252
Food/Consessions For Resale
$30.58 M20610227 Arena food/concession products
Total COBORNS ARENA
$30.58
Paid Chk# 030805
3/19/2012 COCA COLA ENTERPRISES BOTTLING
E 810-00000-254
Soft Drinks/Mix For Resale
$361.52 0178187811 Arena soda/water/powerade (re-
sale)
Total COCA COLA ENTERPRISES BOTTLING
$361.52
Paid Chk# 030806
3/19/2012 COMDATA
E 101-42000-212
Motor Fuels
$267.62 XS29530312012 FD motor fuel
Total COMDATA
$267.62
Paid Chk# 030807
3/19/2012 CROW RIVER FARM EQUIPMENT
E 101-43100-215
Shop Supplies
$80.94 153294 PW rusty drops/angles/charmel
Total
CROW RIVER FARM EQUIPMENT
$80.94
Paid Chk# 030808
3/19/2012 DAMA COMPANY
E 101-42000-560
Furniture and Fixtures
$1,368.00 12304 FD qty. 8 Model FD Key Box
Total DAMA COMPANY
$1,368.00
Paid Chk# 030809
3/19/2012 DARCY HOLMES
R 601-00000-34025 Reimbursement
$151.19 10227/52nd CR Refund Darcy Holmes CR on UB
Total DARCY HOLMES
$151.19
Paid Chk# 030810
3/19/2012 DEHMER FIRE PROTECTION
E 101-42000-405
Repair/Maint -Buildings
$46.15 6145 FD fire extinguisher annual maint
Total DEHMER FIRE PROTECTION
$46.15
Mayor and Council Communication — March 19, 2012
Finance — Payment of Claims
Page 6 of 9
Check Amt Invoice
Comment
Paid Chk# 030812
3/19/2012 DJS TOTAL HOME CARE CTR - FIRE
E 101-42000-405
Repair/Maint - Buildings
$50.95 59691/1
FD replace tarps
E 101-42000-200
Office Supplies (GENERAL)
$35.42 59969/1
FD dawn/clorox/cleaning
E 101-42000-405
Repair/Maint - Buildings
$23.96 59970/1
FD waterprf paste
E 101-42000-405
Repair/Maint Buildings
$8.00 59984/1
FD valve repair slone
E 101-42000-405
Repair/Maint - Buildings
$124.91 59989/1
FD adjustable wrench/propane
tank/torch kit/absobent oil
E 101-42000-404
Repair/Maint - Machinery/Equip
$69.96 60112/1
FD replace photo image battry
E 101-42000-405
Repair/Maint -Buildings
$7.18 60114/1
FD switch toggle & canopy push
Total DJS
TOTAL HOME CARE CTR - FIRE
$320.38
Paid Chk# 030813
3/19/2012 DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405
Repair/Maint - Buildings
$4.84 59683/1
Arena cylinder propan/pvc pipe
E 810-00000-405
Repair/Maint - Buildings
$1.29 59684/1
Arena couple
E 810-00000-405
Repair/Maint - Buildings
$4.99 59687/1
Arena lever plush/die cast
E 810-00000-405
Repair/Maint - Buildings
$3.00 5968811
Arena angle lever flush
E 810-00000-405
Repair/Maint - Buildings
$13.98 60206/1
Arena ace poly grath scoop
Total DJS
TOTAL HOME CARE CTR-ARENA
$28.10
Paid Chk# 030814
3/19/2012 FIRE EQUIPMENT SPECIALTIES, IN
E 101-42000-584
Capital -Turnout Gear
$692.79 7463
FD haiz fire herol extreme ffighter
boots
Total FIRE
EQUIPMENT SPECIALTIES, IN
$692.79
Paid Chk# 030816
3/19/2012 JOINT POWERS BOARD
E 602-49400-377
JP Fed Wtr Test Pen
$646.07 March 2012
Mar JP Fed Wtr Test collected
E 602-49400-374
JP Dist Pen
$852.86 March 2012
Mar JP Dist Pen
E 602-49400-371
JPDIST COMBO
$950.17 March 2012
Mar JP DistCombo
E 602-49400-377
JP Fed Wtr Test Pen
$27.16 March 2012
Mar JP Fed WtrTest Pen
E 602-49400-300
Professional Srvs (GENERAL)
($223.21) March 2012
Jan 12 cc fees
E 206-49400-378
JP WAC
$0.00 March 2012
Mar JP WAC collected
E 602-49400-300
Professional Srvs (GENERAL)
($218.28) March 2012
Dec 11 cc fees
E 602-49400-375
JP Access
$34.00 March 2012
Mar JP Access collected
E 602-49400-372
JP Dist
$25,224.92 March 2012
Mar JP Dist collected
Total JOINT POWERS BOARD
$27,293.69
Paid Chk# 030817
3/19/2012 JORSON & CARLSON INC
E 810-00000-300
Professional Srvs (GENERAL)
$25.50 0519850-IN
Arena (2011) sery
Total JORSON & CARLSON INC
$25.50
Mayor and Council Communication - March 19, 2012
Finance - Payment of Claims
Paid Chk# 030818
3/19/2012 L.M.C.I.T.
E 101-43100-151
Worker s Comp Insurance Prem
E 101-45100-151
Worker s Comp Insurance Prem
E 101-42000-150
Worker s Comp (GENERAL)
E 101-42400-151
Worker s Comp Insurance Prem
E 101-41400-151
Worker s Comp Insurance Prem
E 101-41300-151
Worker s Comp Insurance Prem
E 101-41300-151
Worker s Comp Insurance Prem
E 101-41100-151
Worker s Comp Insurance Prem
E 810-00000-150
Worker s Comp (GENERAL)
E 601-49450-151
Worker s Comp Insurance Prem
E 602-49400-151
Worker s Comp Insurance Prem
E 101-41400-361
General Liability Ins
E 602-49400-361
General Liability Ins
E 101-41100-361
General Liability Ins
E 101-45100-361
General Liability Ins
E 101-43100-361
General Liability Ins
E 101-42000.361
General Liability Ins
E 101-42400-361
General Liability Ins
Page 7 of 9
Check Amt Invoice Comment
$1,251.26 39213
$442.62 39213
$1,166.14 39213
$276.64 39213
$63.84 39213
$63.84 39213
$63.84 39213
$63.84 39213
$63.84 39213
$229.82 39213
$570.30 39213
$332.49 39397
$3,324.90 39397
$3,324.90 39397
$4,654.86 39397
$1,329.96 39397
$3,989.88 39397
$3,324.90 39397
E 101-41940-361 General Liability Ins $37,903.88 39397
E 101-41400-361 General Liability Ins $4,654.86 39397
E 101-41300-361 General Liability Ins $332.49 39397
E 601-49450-361 General Liability Ins $3,324.90 39397
Total L.M.C.I.T. $70,754.00
Paid Chk# 030819 3/19/2012 LINE 1 PARTNERS, INC
E 101-41940-404 Repair/Maint - Machinery/Equip $1,175.63 13346
Arena
Total LINE 1 PARTNERS, INC $1,175.63
Paid Chk# 030820 3/19/2012 MAXIMUM SOLUTIONS, INC
E 810-00000-405 Repair/Maint -Buildings $275.00 12747
Total MAXIMUM SOLUTIONS, INC $275.00
Paid Chk# 030821 3/19/2012 MILLS, TATE
E 101-42000-314 Meals (meetings) $36.52 02/25/12
Total MILLS, TATE $36.52
Paid Chk# 030822 3/19/2012 MINNESOTA DEPT OF LABOR & INDU
G 101-21705 Building Permit Surcharge $1,617.82 2011 3rd Qtr
G 101-21705 Building Permit Surcharge $703.86 2011 4th Qtr
Total MINNESOTA DEPT OF LABOR & INDU $2,321.68
Paid Chk# 030824 3/19/2012 NAPA AUTO PARTS
E 101-42000-405
Repair/Maint Buildings
E 101-42000-405
Repair/Maint Buildings
E 101-42000-405
Repair/Maint Buildings
E 101-42000-405
Repair/Maint Buildings
E 101-43100-404
Repair/Maint - Machinery/Equip
E 101-42000-405
Repair/Maint Buildings
Total NAPA AUTO PARTS
PW workers comp
PD workers comp
FD workers comp
BD workers comp
Clerk workers comp
Admin workers comp
Admin workers comp
CC workers comp
Arena workers comp
UD workers comp
UD workers comp
Fin Property Ins
UD Property Ins
CC Property Ins
PD Property Ins
PW Property Ins
FD Property Ins
BD Property Ins
CH Gen Property Ins
ClerkProperty Ins
Admin Property Ins
UD Property Ins
CH repair wireless bridge to PW-FD-
Arena MaxFacility annual service
FD training session
2011 3rd Qtr Surcharge
2011 4th Qtr Surcharge
$79.52 811458
FD oil, spark plug
$79.52 811460
FD oil, parts for repair
$25.52 811461
FD parts for repair
$25.52 811462
FD repair engine
$7.33 811699
PW oil, fuel, hose
$61.98 811802
FD parts to repair equip
$279.39
Paid Chk# 030825 3/19/2012 NEXTERA COMMUNICATIONS
E 602-49400-321
Telephone
$27.36
94666-9118711
phone/data
network
E 101-41940-321
Telephone
$547.12
94666-9118711
phone/data
network
E 101-42400-321
Telephone
$182.37
94666-9118711
phone/data
network
E 101-43100-321
Telephone
$63.83
94666-9118711
phone/data
network
E 601-49450-321
Telephone
$27.36
94666-9118711
phone/data
network
E 101-42000-321
Telephone
$63.83
94666-9118711
phone/data
network
Total NEXTERA COMMUNICATIONS
$911.87
Paid Chk# 030826 3/19/2012 NORTH MEMORIAL URGENT CARE
E 101-42000-305 Medical -Physicals $86.00 498059-00/02-12 FD physical exam
Total NORTH MEMORIAL URGENT CARE $86.00
Mayor and Council Communication - March 19, 2012
Finance - Payment of Claims Page 8 of 9
Check Amt Invoice Comment
Paid Chk# 030827 3/19/2012 NORTH SUBURBAN REGIONAL MUTUAL
E 101-42000-433 Dues and Subscriptions $150.00 40 FD 1-year membership
Total NORTH SUBURBAN REGIONAL MUTUAL $150.00
Paid Chk# 030828 3/19/2012 PIZZA MAN
E 810-00000-252 Food/Consessions For Resale $113.00 03/06/2012 Arena food for re-sale/concessions
Total PIZZA MAN $113.00
Paid Chk# 030829 3/19/2012 PLASTIC BAGMART
E 101-42400-200 Office Supplies (GENERAL) $41.84 75011/52123 BD plastic bags for permits
Total PLASTIC BAGMART $41.84
Paid Chk# 030830 3/19/2012 POSTMASTER
E 101-42000-200 Office Supplies (GENERAL) $44.00 Box No 56/2012 FD P O Box 56
Total POSTMASTER $44.00
Paid Chk# 030831
3/19/2012 SGC HORIZON LLC
E 468-49000-300
Professional Srvs (GENERAL)
$406.00 65046 1-94 Bid Opening publication
E 468-49000-300
Professional Srvs (GENERAL)
$406.00 65102 1-94 Publication Notice
Total SGC HORIZON LLC
$812.00
Paid Chk# 030832
3/19/2012 SUN PRESS & NEWSPAPERS
E 101-41100-351
Legal Notices Publishing
($200.20) credit
E 101-41100-351
Legal Notices Publishing
$197.46 1092373 Amendment to the CIP
E 468-49000-300
Professional Srvs (GENERAL)
$550.88 1092374 1-94 Bid Opening Publication
Total SUN PRESS & NEWSPAPERS
$548.14
Paid Chk# 030833
3/19/2012 T-MOBILE - 828941579
E 101-41300-321
Telephone
$85.41 8289415790212
Admin phone
E 101-41400-323
Nextel Radio Units
$85.41 8289415790212
Admin phone
E 101-42000-321
Telephone
$85.40 8289415790212
FD phone
Total T-MOBILE - 828941579
$256.22
Paid Chk# 030834
3/19/2012 T-MOBILE - ACCOUNT 828939188
E 101-45100-323
Nextel Radio Units
$65.92 8289391880212
PD phone
E 101-42000-321
Telephone
$65.92 8289391880212
FD phone
E 601-49450-323
Nextel Radio Units
$32.96 8289391880212
UD phone
E 101-43100-323
Nextel Radio Units
$65.92 8289391880212
PW phone
E 101-42400-323
Nextel Radio Units
$32.96 8289391880212
BD phone
E 602-49400-323
Nextel Radio Units
$32.96 8289391880212
UD phone
Total
T-MOBILE - ACCOUNT 828939188
$296.64
Paid Chk# 030835
E 601-49450-413
E 604-49960-413
E 602-49400-413
E 101-41400-413
E 101-42000-404
Paid Chk# 030836
E 810-00000-384
3/19/2012 TRYCO LEASING INC
Office Equipment Rental
Office Equipment Rental
Office Equipment Rental
Office Equipment Rental
Repair/Maint - Machinery/Equip
Total TRYCO LEASING INC
3/19/2012 WASTE MANAGEMENT
Refuse/Garbage Disposal
Total WASTE MANAGEMENT
$45.87 5951
UD copier lease
$16.69 5951
Sewer copier lease
$20.85 5951
UD copier lease
$125.12 5951
CH copier lease
$113.64 5952
FD copier lease
$322.17
$240.65 6159709-1593-5 Arena garbage service
$240.65
Mayor and Council Communication — March 19, 2012
Finance — Payment of Claims
Page 9 of 9
Check Amt Invoice Comment
Paid Chk# 030837
3/19/2012 XCEL ENERGY
E 101-43160-381
Electric Utilities
$164.73 316778464 auto pro light
E 101-43160-381
Electric Utilities
$38.55 316778464-02 PW 11750 CR37 signal
E 101-43100-381
Electric Utilities
$372.15 316778464-02 PW facility 11822 63rd
E 101-45100-381
Electric Utilities
$219.40 316778464-02 PD picnic area
E 601-49450-381
Electric Utilities
$43.17 316778464-02 UD 5299 Kyler swr
E 101-41940-381
Electric Utilities
$1,188.13 316778464-02CH 5959 Main Ave
E 101-43160-381
Electric Utilities
$119.17 316778464-02Gen 5300 LaBeaux signal
E 601-49450-381
Electric Utilities
$49.55 316778464-02UD Lyman swr
E 601-49450-381
Electric Utilities
$347.95 316778464-02 UD swr lift station
E 101-42000-381
Electric Utilities
$458.82 316778464-02 FD 11350 57th St 514689784-9
E 101-43160-381
Electric Utilities
$103.29 316778464-02Gen 5050 LaBeaux signal
E 601-49450-381
Electric Utilities
$50.57 316778464-02 UD 5900 CR 18 Swr 51-4689784-9
E 101-41940-381
Electric Utilities
$126.34 316778464-02Gen 5975 Main Av
E 101-41940-381
Electric Utilities
$58.04 316778464-02Gen 5964 Main Av 51-4689784-9
E 101-43160-381
Electric Utilities
$38.40 316778464-02 Gen 11060 61st 51-4689784-9
E 601-49450-381
Electric Utilities
$3,950.72 316778464-02 UD sewage plant
E 601-49450-381
Electric Utilities
$41.95 316778464-02 UD 4940 Kaiser Swr 51-4689784-9
E 101-43160-381
Electric Utilities
$40.23 316778464-02 PW 5700 LaBeaux signal
E 101-45100-381
Electric Utilities
$104.15 316778464-02PD ballfield/rink Central
E 101-43160-381
Electric Utilities
$62.28 316778464-02 PW 6002 Main Av lot lights
E 101-45100-381
Electric Utilities
$16.16 316778464-02 PD 5799 Lander Central Shelter
E 601-49450-381
Electric Utilities
$67.33 316778464-02 UD lift station
E 101-41940-381
Electric Utilities
$24.67 317332766-02Gen auto protect Igt
E 101-45100-381
Electric Utilities
$25.82 317494525-02 PD 11830 51 st (4 Season pk)
E 101-45100-381
Electric Utilities
$3.72 317517273-02 PD 5799 Lander siren
E 101-43160-381
Electric Utilities
$4.56 370142247-02PD 10820 Kantar
E 101-43160-381
Electric Utilities
$5,552.11 370142726-02 PW gen'i street lighting
Total XCEL ENERGY
$13,271.96
10100 Premier Bank
Fund Summary
10100 Premier Bank
101 GENERAL FUND
206 WAC FUND
468 CSAH 19 RAMPS/I 94 Project
601 SEWER FUND
602 WATER FUND
604 STORM WATER
605 Recycling Fund
810 STMA ARENA
$215,896.99
$150,775.70
$0.00
$5,762.88
$12,425.11
$34,563.18
$3,009.44
$6,384.01
$2,976.67
$215,896.99
bertvi ll �e Mayor and Council Communication
Smell Town Uving. gig City Life.
March 8, 2012
SUBJECT: CONSENT -CITY CLERK - ST. MICHAEL-ALBERTVILLE ROTARY CLUB GAMBLING
PERMIT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION: Approve the St. Michael -Albertville Rotary Club's Lawful Gambling LG220
Application for Exempt Permit to sell Raffle tickets throughout Albertville for a drawing that
will be held at the Cedar Creek Golf Club that is located at 5700 Jason Avenue NE, Albertville
on Monday, May 21'% which a copy of the signed gambling permit will be kept on file in the
office of the City Clerk and the original will be returned to the applicant for submittal to the
Minnesota State Gambling Division for processing.
BACKGROUND: This is the first time the St. Michael -Albertville Rotary Club has submitted a
Lawful Gambling LG220 Application for Exempt Permit to the City Clerk. Such Gambling
Permits are reviewed by the Clerk who prepares an RCA to present a motion for the Mayor and
City Council to review and approve at a regular City Council meeting. St. Michael -Albertville
Rotary Club is a non-profit organization that holds fund raising events throughout the year. The
Lawful Gambling Permits require City Council approval prior to submitting to the State of
Minnesota Gambling Division.
KEY ISSUES:
• This is the first Minnesota Lawful Gambling Permit LG220 application that has been
submitted by the St. Michael -Albertville Rotary Club for the 2012 calendar year.
• As noted above, the St. Michael -Albertville Rotary Club is a qualifying non-profit
organization that has the opportunity to apply for a LG220 application for Exempt
Permit.
• The City Council has the option to either approve or deny any Minnesota Lawful
Gambling Application that has been submitted to the City of Albertville.
FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant
for the gambling permit.
LEGAL CONSIDERATIONS: The Mayor and City Council review and approve applications
for Gambling Permits during a regular City Council meeting for events held within the
Albertville city limits. It is the City's policy to review and approve gambling permit application
for the selling of Pull -tab's, Tipboards, Paddlewheels, and Raffles and conducting Bingo
Activity at establishments within the Albertville city limits.
Submitted through: Larry R. Kruse, City Administrator
Department/Responsible Person: Administration/Larry Kruse, City Clerk
Attachments: application
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Consent Clerk STMA Rotary Club Gambling Permit RCA.doc
Minnesota Lawful Gambling
Page 1 of 2 5/11
LG220 Application for Exempt Permit
Application fee
If application
An exempt permit may be issued to a nonprofit organization that:
less than 30 days
ore than 30 days
- conducts lawful gambling on five or fewer days, and
before the event
before the event
- awards less than $50,000 in prizes during a calendar year.
$100
$50
OR1.GANIZATION INFORMATION Check# _ . $
Organization name
Previous gambling permit number
Minnesota tax ID number, if any
Federal employer ID number, if any
Type of nonprofit organization. Check one.
Fraternal t "Religious F Veterans Other nonprofit organization
Mailing add r ss City State Zip Code ounty
Name of chief executive officer (CEO) Daytime phone number Email address
ffANe_Y
Attar h a copy ofQ= of the following, for proof of nonprofit status.
Do not attach a sales tax exempt status or federal employer ID number as they are not proof of nonprofit status.
Elonprofit
Articles of Incorporation OR a current Certificate of Good Standing .
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155
Phone: 651-296-2803
FIRS Income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer
contact the IRS at 877-829-5500.
(1
(.,_, XRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place.
� r rrN L
L�
Address (do not use PO box) City or township Zip Code County
Jute AV ic: 3 01 Ido6
Dates) of activity (for raffles, indicate the date of the drawing)
"7
Check the box or boxes that indicate the type of gambling activity your organization will conduct:
Bingo* l4affles Paddlewheels* Pull -Tabs* Tipboards*
* Gambling equipment for pull -tabs, bingo paper, tpboards, and
paddlewheels must be obtained from a distributor licensed by the
Gambling Control Board. EXCEPTION: Bingo hard cards and
bingo number selection devices may be borrowed from another
organization authorized to conduct bingo.
To find a licensed distributor, go to www.gcb.state.mn.us and click
on List of Licensed Distributors, or call 651-639-4000.
LG220 Application for Exempt Permit
Page 2 of 2 5/11
LOCAL UNIT OF WMANMENT ACKNOWI.EDGMENt
if the gambling premises is within city limits,
If the gambling premises is located in a township, a
a city official must check the action that the city is
county official must check the action that the county is
taking on this application and sign the application.
taking on this application and sign the application.
A township official is not required to sign the
application.
_The application is acknowledged with no waiting
The application is acknowledged with no waiting
period.
period.
_The application is acknowledged with a 30 day
The application is acknowledged with a 30 day
waiting period, and allows the Board to issue a
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a 1st class city).
permit after 30 days.
The application is denied.
,The application is denied.
Print county name
Print city name
On behalf of the county, I acknowledge this application.
On behalf of the city, I acknowledge this application.
Signature of county personnel receiving application
Signature of city personnel receiving application
Title Date
(Optional) TOWNSHIP: On behalfofthe township, I
acknowledge that the organization is applying for exempted
Title Date
gambling activity within the township limits. [A township has no
statutory authority to approve or deny an application [Minnesota
Statute 349.166)]
Print township name
Signature of township official acknowledging application
Title Date
CHIEF EXECUTIVE OFFICER`S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge
that the financial report will be completed an returned to the Board Within 30 days of the date of our gambling
activity. PAtSi �2.'.i�`
r
Chief executive officer's signature
dh Date
L
Complete a separate application for each gambling event:
Financial report and recordkeeping
• one day of gambling activity
required
• two or more consecutive days of gambling activity
A financial report form and instructions will
• each day a raffle drawing Is held
be sent with your permit, or use the online
fill-in form available at
Send application with:
www.gcb.state.mn.us. Within 30 days of the
• a copy of your proof of nonprofit status, and
activity date, complete and return the
• application fee for each event
financial report form to the Gambling
Make check payable to "State of Minnesota."
Control Board.
To: Gambling Control Board
Questions?
Call the Licensing Section of the Gambling
1711 West County Road B, Suite 300 South
Control Board at 651-639-4000.
Roseville, MN 55113
i nis roan will be made available in alternative format (i.e. large print, Braille) upon request.
Data privacy notice: The information
requested on this form (and any
attachments) will be used by the Gambling
Control Board (Board) to determine your
organization's qualifications to be involved
in lawful gambling activities in Minnesota.
Your organization has the right to refuse to
supply the information; howeve r, if your
organization refuses to supply this
information, the Board may not be able to
determine your organization's qualifications
and, as a consequence, may refuse to issue
a permit. If your organization supplies the
information requested, the Board will be
able to process your organization's
application.
Your organization's name and
address will be public information
when received by the Board. All
other information provided will be
private data about your
organization until the Board
issues the permit. When the
Board issues the permit, all
information provided will become
public. If the Board does not
issue a permit, all information
provided remains private, with the
exception of your organization's
name and address which will
remain public.
Private data about your organization are available
to: Board members, Board staff whose work
requires access to the information; Minnesota's
Department of Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue; Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies specifically
authorized by state or federal law to have access
to the information; individuals and agencies for
which law or legal order authorizes a new use or
sharing of information after this notice was given;
and anyone with your written consent.
19
�lbcrtvijlc Mayor and Council Communication
Smell T' m.' UW.9. 61g Gty UFO.
March 15, 2012
SUBJECT: CONSENT -ADMINISTRATION -CITY CLERK — ALBERTVILLE LIONS ONE -DAY
LIQUOR LICENSE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION: Approve a One -day 3.2% Malt Liquor License application submitted by the
Albertville Lions for a fundraiser with proceeds going to the Albertville Fire Department for
upgrades. The event will be at the St. Albert Parish Center on Saturday, April 28, 2012 with the
hours of operation beginning at 3:00 p.m. and ending at 10:00 p.m.
BACKGROUND: This is the first One -day 3.2% Malt Liquor License application that has been
submitted by the Albertville Lions group for 2012. Such applications are submitted to the City
Clerk who prepares a recommendation to the Mayor and City Council for review and approval at
a regular meeting. At such time the Council may ask questions regarding the liquor license
applications that are submitted to the City Clerk.
KEY ISSUES:
• The Albertville Lions has submitted One -day 3.2% Malt Liquor License applications for
various events that are held within the city limits over the past several years.
• This is the first application that the Albertville Lions has submitted for 2012 calendar
year.
• The Mayor and City Council has the option to approve or deny any One -day 3.2% Malt
Liquor License application that has been submitted.
• This event will be held in a facility that is not city owned; however, the structure is within
the Albertville city limits.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
direct staff to take action regarding all liquor licenses and gambling permit applications received
by the City of Albertville.
Department/Responsible Person: Administration/Larry Kruse, City Clerk
Attachments: Application
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Consent Clerk (Albt Lions 1-day Liq Lic AN FD) RCA.doc
lbertvilje
Small Town wing. I% aty IBs.
APPLICATION FOR ONE -DAY
3.2% MALT LIQUOR LICENSE
The undersigned certifies that it complies with Minnesota State
Statutes, Section 340.001, Subdivision 7, in that it qualifies as a
"Bona Fide Club " within that section, and that this application
makes petition for a limited license as a "Bona Fide Club" for a
limited, non -intoxicating malt liquor license.
A license fee of $10.00 per day is required to accompany this
application.
L
1. Name of Applicant (organization): 7-1 1 1 )f 1 �) U d I I -
2. Name and Address of President and Secretary of Applicant:
Af e,�, Apt) -f -k'�nr� IIe,6-n n,
�riclfi
5959 Main Avenue NE
P.O. Bog 9
Albertville, MN 55301
3. Purpose for which funds derived will be used: h l b --e z- u I i i �. i t [ ('
4. Date(s) of activity:
5. Premises from which 3.2% malt liquor will be dispensed on said date:
6. Hours of operation: 2� C) yky\,
7. Number of previous license obtained this calendar year: 91
8. Name, address, telephone number and position held with Club of person signing this
application: P
pp icant's Signature Date
MAPublic Data\City Clerk\Liquor License\Application Forms\3.2 One -Day Liquor License.doc
�bcrtviljc Mayor and Council Communication
iif
March 15, 2012
SUBJECT: CONSENT ADMINISTRATION -CITY CLERK — ANNUAL RENEWAL OF LIQUOR
LICENSES (2ND PART)
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion(s):
MOTION: Approve the following list of Annual Renewal Liquor License Applications for the
following establishments in Albertville:
• 2012-2013 Off -Sale Intoxicating Liquor License to 152 Club Inc. for 152 Club; and, 2012-
2013 On -Sale Intoxicating Liquor License to 152 Club Inc. for 152 Club; and, 2012-2013
Sunday Liquor License to 152 Club Inc. for 152 Club; and,
• 2012-2013 Off -Sale Intoxicating Liquor License to Neighbors Bar & Grill Inc. for
Neighbors Eatery & Saloon; and, 2012-2013 On -Sale Intoxicating Liquor License to
Neighbors Bar & Grill Inc, for Neighbors Eatery & Saloon; and, 2012-2013 Sunday Liquor
License to Neighbors Bar & Grill Inc. for Neighbors I atery & Saloon; and,
• 2012-2013 On -Sale Wine License to Romeo Foods Inc for Patty J's Cafe; and, 2012-2013
On -Sale 3.2% Malt Beverage License to Rolneo Foods Inc. for Patty J's Cafe; and,
• 2012-2013 On -Sale Intoxicating Liquor License to TC Generations LLC for PubHouse 19 ;
and, 2012-2013 Sunday Liquor License to TC Generations LLC for PubHouse 19; and,
• 2012-2013 On -Sale 3.2% Malt Beverage Liquor License to D's Family Pizza LLC for D's
Family Pizza.
BACKGROUND: The State of Minnesota Alcohol and Gambling Division sends the Annual
Renewal Liquor License applications for establishments within the Albertville city limits. Upon
receipt of the applications, city staff prepares a letter to include with the application to the
specified restaurant and or store for their individual review, completion, and signature by the
owner. They are instructed to return to the signed -completed application along with their
`Certificate of Insurance' and the appropriate liquor license fees back to the Albertville city
offices for processing.
KEY ISSUES:
• Approve all or specified Liquor License Renewal Applications as submitted to the City
Clerk provided the establishments will abide by the rules and restrictions set by the City,
County, and State.
• Consider denying the renewal of the Liquor Licenses based on failure to be incompliance
with the City, County, or State requirements, which would include Fire Inspection or
other Building Code violations.
POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council's policy to
review and approve liquor license applications to sell liquor at various business establishments
within the Albertville city limits.
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Consent Admin-Clerk Renewal of Liq Lic (part 2).doc
Mayor and Council Communication —March 15, 2012
City Clerk — Annual Renewal of Liquor Licenses Page 2 of 2
FINANCIAL CONSIDERATIONS: The City collects a Liquor License fee that varies
depending upon the type of license applied for (ie.: `On -Sale' Intoxicating $3,300; `Special
Sunday' $200; `Off -Sale' Intoxicating $150; `On -Sale' Wine $110, `On -Sale' 3.2% $100, and
`Off -Sale' 3.2% Malt $100). Denial of a license will affect the financial revenue for fees
collected from the applicant for liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review,
approve or deny; then direct staff to take action regarding any or all liquor license applications
received by the City of Albertville.
Department/Responsible Person: Administration/Larry Kruse, City Clerk
Attachments: None
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Consent Admin-Clerk Renewal of Liq Lic (part 2).doc
23
A,lbertvi lle Mayor and Council Communication
Small Taw, Uving. lNg Giry UFO.
March 15, 2012
SUBJECT: CONSENT LEAGUE OF MINNESOTA CITIES NO FAULT SEWER COVERAGE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council adopt the
following:
Motion approve the Resolution 2012-011, increase the "No Fault Sewer Coverage" provided by
the League of Minnesota Cities Insurance Trust (LMCIT) from $10,000 to $25,000 per
occurrence.
BACKGROUND: The city in recent years purchased additional coverage in the amount of
$10,000 per occurrence for "No Fault Sewer". The recommendation is to increase that coverage
amount to $25,000 because more residents have finished lower levels in their homes. This
insurance provides first dollar coverage beyond the homeowners insurance.
The Cost of the initial $10,000 of sewer backup insurance is $1,060. The League establishes a
premium based on both the number of sewer backup incidents and the quality of our
maintenance program. Our insurance is reasonable low because we have not had a significant
amount of backups, and we have a quality sewer maintenance program. The $188 is a modest
amount of premium to cover the increased investments residents have in their basements.
POLICY CONSIDERATIONS: The City does not have a policy on insurance and these issues
are handled on a case by case basis.
FINANCIAL CONSIDERATIONS: The cost to increase coverage for "No Fault Sewer" is
$188 for the year.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to contract for
insurance coverage.
Respectfully submitted,
Larry R. Kruse
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Encl: Resolution 2012-011
Mayor and Council Communication — March 19, 2012
City Council — L.M.C.I.T. Insurance Policy Renewal Page 2 of 4
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2012-011
RESOLUTION ESTABLISHING LIMITED CLEANUP AND
PROPERTY DAMAGE PROTECTION FOR SEWER BACKUPS AND
WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS
WHEREAS, the City of Albertville provides water and sanitary sewer services to property
within its jurisdiction; and,
WHEREAS, water main breaks may cause water to enter into property causing damage; and,
WHEREAS, blockages or other conditions in the City's sanitary sewer lines may cause the
backup of sewage into properties that are connected to the City's sanitary lines; and,
WHEREAS, water main breaks and sewer backups pose a public health and safety concern; and,
WHEREAS, it is often difficult to determine the exact cause and responsibility for water main
breaks and sanitary sewer backups; and,
WHEREAS, the governing body of the City of Albertville desires to encourage the expeditious
clean up of properties that have encountered damage from water main breaks and sewer backups;
and,
WHEREAS, the governing body of the City of Albertville desires to minimize the potential of
expensive lawsuits arising out of water main breaks and sanitary sewer backup claims; and,
WHEREAS, the City of Albertville is a member of the League of Minnesota Cities Insurance
Trust (LMCIT); and,
WHEREAS, LMCIT has offered the City of Albertville limited "No Fault" water main breaks
and sewer backups coverage that will reimburse users of the water and sewer system for certain
clean-up costs and property damage regardless of whether the City of Albertville is at fault.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Minnesota as follows:
The City of Albertville, as part of the contract for providing water and sewer services to the
customers of the City of Albertville, and in consideration of the payment of water and sewer
bills, agrees to reimburse water and sanitary sewer customers for up to $25,000 of clean-up costs
and property damages caused by a water main break or sanitary sewer backup, regardless of
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 no fault sewer coverage.doc
Meeting Date March 19, 2012
Mayor and Council Communication — March 19, 2012
City Council — L.M.C.I.T. Insurance Policy Renewal Page 3 of 4
whether the City of Albertville is negligent or otherwise legally liable for damages, subject to the
following conditions:
1. Water main Breaks. For water main breaks:
A. LMCIT will pay for claims presented by the City of Albertville for water main
break damage to property of others which was not caused by the City of
Albertville's negligence.
B. Neither the City of Albertville nor LMCIT will pay for damages or expenses for
which the property owner has been or is eligible to be reimbursed by any
homeowners' or other property insurance.
C. The maximum amount that the City of Albertville or LMCIT will reimburse is
$25,000 to any claimant, regardless of the number of occurrences or the number
of properties affected.
D. Neither the City of Albertville nor the LMCIT will pay more than $250,000 for
water main break damages resulting from any single occurrence. All water main
break damage which occurs during any period of 72 consecutive hours is deemed
to result from a single occurrence. If the total water main break damage for all
claimants in a single occurrence exceeds $250,000, the reimbursement to each
claimant will be calculated as follows:
1. A preliminary reimbursement figure is established for each claimant, equal
to the lesser of the claimant's actual damages or $25,000.
2. The sum of the preliminary reimbursement figures for all claimants will be
calculated.
3. Each claimant will be paid a percentage of his or her preliminary
reimbursement figure, equal to the percentage calculated by dividing
$250,000 by the sum of all claimants' preliminary reimbursement figures.
2. Sanitary Sewer Backups. For sanitary sewer backups:
A. The backup must have resulted from a condition in the City of Albertville's
sanitary sewer system or lines; and not from a condition in a private line.
B. The backup must not have been caused by catastrophic weather or other events
for which Federal Emergency Management Assistance is available.
C. The backup must not have been caused by an interruption in electric power to the
City of Albertville's sewer system or to any Albertville lift station, which
continues for more than 72 hours.
D. The backup must not have been caused by rainfall or precipitation that would
constitute a 100-year storm as determined by the National Weather Service.
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 no fault sewer coverage.doc
Meeting Date March 19, 2012
Mayor and Council Communication — March 19, 2012
City Council — L.M.C.I.T. Insurance Policy Renewal Page 4 of 4
E. Neither the City of Albertville nor the LMCIT will reimburse any costs which
have been or are eligible to be covered under a property owner's own
homeowners' or other property insurance, or which would be eligible to be
reimbursed under a National Flood Insurance Protection (NFIP) policy, whether
or not the property owner actually has NFIP Coverage.
F. The maximum amount that the City of Albertville or LMCIT will reimburse is
$25,000 per building, per year. In this regard, a structure or group of structures
served by a single connection to the City of Albertville's sewer system is
considered a single building.
Adopted by the City Council of the City of Albertville this 5th day of March 2012.
Mark Meehan, Mayor
ATTEST:
Larry Kruse, City Administrator/Clerk
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 no fault sewer coverage.doc
Meeting Date March 19, 2012
Nbertvillc Mayor and Council Communication
il
March 15, 2012
SUBJECT: Engineering — I-94 Improvements
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion to proceed with the I-94 Westbound Collector Distributor Road Project to be
made in the following order:
MOTION: Approve Resolution No. 2012-012 entitled a Resolution Ordering Improvement.
MOTION: Approve Resolution No. 2012-013 entitled a Resolution Accepting the Offer of the
Minnesota Public Facilities Authority to Purchase a $4,113,700 General Obligation Improvement
Note of 2012, Providing for Issuance, and Authorizing Execution of a Project Loan Agreement.
MOTION: Approve Resolution No. 2012-14 entitled a Resolution to approve an Agreement
Between the City of Albertville and CenterPoint Energy to relocate I-94 Natural Gas Pipelines.
INFORMATION: On Tuesday, March 13, 2012, bids were opened for the project and the low
bid from Eureka Construction in the amount of $6,645,796.85 was identified as the low bidder
meeting all of the Federal and State requirements. Pursuant to due call on Monday, March 19,
2012, the City Council will host a public improvement hearing to listen to individuals and
businesses for or against the City proceeding with the project. Public notice has been published
in the Crow River News and mailed notice has been sent to properties which have been identified
as benefiting from the project and to be assessed.
To complete the proposed I-94 Improvement, it is necessary to relocate approximately 280 feet
of natural gas pipeline located on the east side of CSAH 19 where the new I-94 westbound exit
ramp will be located at an estimated cost of $76,116.00. The proposed Agreement identifies the
roles and responsibilities of each party and commits Albertville to pay for CenterPoint Energy's
costs associated with the utility relocation.
Following adjournment of the Public Hearing, the Council may consider ordering the
improvement and pass a resolution authorizing its financing. To proceed and have the ability to
assess the properties later this year, the resolutions must be passed in the order presented.
Prior to adopting any of the above resolutions, the Council should be aware at this time that staff
is recommending assessing benefited properties $945,196. Being this project is a City initiated
project, it will take a super -majority (4/5ths) vote to order the improvement and assess benefited
properties. Staff is planning on hosting the assessment hearing later this fall as the project
approaches substantial completion. Lacking that super -majority, the City may not have authority
to bond for the project, or have an unexpected tax levy to support the annual debt service. It is
important for the Council to be aware of this 4/5th vote criteria before ordering the improvement.
Meeting Date: March 19, 2012
Mayor and Council Communication — March 19, 2011
I-94 Collector Distributor Road Project
Page 2 of 2
The State has requested the City hold off on awarding the I-94 Bid until the State finalizes it
approval, which will hopefully be the April 2nd regular City Council meeting. Possibly at the
same time as the award, staff will be making a recommendation on a Project Management Team
and award of a material testing contract.
KEY ISSUES:
The Engineer's estimate was $8,100,000 and the $6,645,796.85 bid by Eureka Construction
is approximately 18% under the estimate.
Construction contingencies have been included in the estimates to fund necessary
construction change orders.
The City may have a number of Assessment Appeals and there is always some risk that the
Court could lower the benefit determined by our appraisers and shift that burden onto
Albertville taxpayers.
POLICY CONSIDERATIONS: Ordering Improvements, awarding construction bids and
financing project is done on a project by project basis.
FINANCIAL CONSIDERATIONS: The City expects to receive $5,737,688.80 from the State
for I-94 construction of the I94 WB CD road. Wright County has committed up to $1,640,000
towards the project and benefited property is to be assessed $945,196. The City proposes to pay
a $4,113,700 PFA Loan back over a 20 year period. Interim financing will be done through use
of the Minnesota State Interchange Grant Program and draw down the PFA Loan throughout the
project.
LEGAL CONSIDERATIONS: The Mayor and Council is required to host a public
improvement hearing prior to Ordering an Improvement Project. Following approval of the
Minnesota State Department of Transportation the City has the authority to approve the low bid
and award the contract. The City's Bond attorney has prepared the Bond Resolution and legal
process to issue bond financing under Minnesota State Statute 429, which calls for assessing a
minimum of 20% of the project. Wright County has approved an Agreement with the City of
Albertville to make semi-annual payments to the City to pay their portion of the debt.
Submitted Through: Larry R. Kruse, City Administrator
Department/Responsible Person: Engineering/Adam Nafstad, City Engineer
Attachments: Resolution 2012, 2013, 2014
Meeting Date: March 19, 2012
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NIINNESOTA
RESOLUTION # 2012-012
RESOLUTION ORDERING IMPROVEMENT
WHEREAS, the Albertville City Council has received a feasibility study for the
improvement of Interstate 94 and CSAH 19 access by the addition of a westbound
collector -distributor (C-D) interchange connection between CSAH 37 and CSAH 19
within the corporate limits of Albertville. The interchange improvements include
reconfiguring the existing half diamond at CSAH 19 and full diamond at CSAH 37 as a
split with a C-D road under CSAH 37. The improvements will provide access to CSAH
19 for westbound traffic. All said improvements are located within the City of Albertville
or MnDOT Right -of -Way; and
WHEREAS, the Albertville City Council has received plans and specifications for
aforementioned improvements; and
WHEREAS, notice of the public hearing held on March 19, 2012, was properly
mailed and published according to the requirements of Minnesota Statutes Chapter 429; and
WHEREAS, the City Council has taken comment on the project from the public at
the March 19, 2012 public improvement hearing.
NOW, THEREFORE, be it resolved by the City Council of the City of
Albertville, Wright County, Minnesota:
1. Such improvement is hereby approved and ordered.
Adopted by the City Council of the City of Albertville this 19th day of March, 2012.
Mark Meehan, Mayor
ATTEST:
Larry Kruse, City Clerk/Administrator
011
RESOLUTION NO. 2012-013
RESOLUTION
ACCEPTING THE OFFER OF
THE MINNESOTA PUBLIC FACILITIES AUTHORITY TO PURCHASE
A $4,113,700 GENERAL OBLIGATION
IMPROVEMENT NOTE OF 2012
PROVIDING FOR ITS ISSUANCE, AND AUTHORIZING
EXECUTION OF A PROJECT LOAN AGREEMENT
WHEREAS, the City Council of the City of Albertville, Wright County, Minnesota (the
"City"), has applied for a transportation revolving fund loan ("TRLF Loan") from the Minnesota
Public Facilities Authority (the "PFA") to provide financing for funding eligible project costs,
specifically for the construction of improvements to, and reconfiguration of, the interchange of
CSAH 19 and CSAH 37 (the 'Project"); and
WHEREAS, the PFA has committed to make a loan to the City in the maximum principal
amount of $4,113,700, to be disbursed and repaid in accordance with the terms of a Public
Facilities Authority General Obligation Bond Purchase and Project Loan Agreement (the
"Agreement") executed by the PFA and City, a copy of which is before this meeting and on file
with the City Clerk, and which, as executed, is incorporated by reference; and
WHEREAS, the City is authorized by Minnesota Statutes, Chapters 429 and 475 (the
"Act") to finance all or a portion of the cost of financing the Project by the issuance of a general
obligation note of the City payable from special assessments and ad valorem taxes; and
WHEREAS, it is necessary and expedient to the sound financial management of the
affairs of the City to issue $4,113,700 General Obligation Improvement Note of 2012
(the "Note") pursuant to the Act, to provide financing for the Project; and
WHEREAS, the Project and all their components have heretofore been ordered, after a
hearing thereon for which notice was given describing the Project or all their components by
general nature, estimated cost, and area to be assessed; and
WHEREAS, the Note is intended to bear interest that is exempt from federal and state
income taxes; and
WHEREAS, in accordance with Minnesota Statutes, section 475.60, subdivision 2(4), the
City is authorized to issue and sell obligations to a board, department or agency of the State of
Minnesota by negotiation and without advertisement for bids, and the PFA is, and has
represented that it is, a board, department or agency of the State of Minnesota; and
WHEREAS, a contract or contracts for the Project have been or will be made by the City
with the approval of the PFA and all other state and federal agencies whose approval is required:
397740v2 SJB AL141-56
31
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Wright County, Minnesota, as follows:
1. Acceptance of Offer: Payment. The offer of the PFA to purchase the Note at the
rate of interest hereinafter set forth, and to pay therefor the par amount of the Note as provided
below, is accepted, and the sale of the Note is awarded to the PFA. Payments for the Note are to
be disbursed in installments as eligible costs of the Project are reimbursed or paid, all as provided
in the Project Loan Agreement.
2. Title: Date: Denomination: Interest Rates: Maturities. The Note will be a fully
registered negotiable obligation, titled the "General Obligation Improvement Note of 2012",
dated as of the date of delivery and issued forthwith. The Note is in the principal amount of
$4,113,700 or so much thereof as is disbursed pursuant to the Project Loan Agreement, bearing
interest on so much of the principal amount of the Note as (i) may be disbursed from time to time
as provided in the Project Loan Agreement and (ii) remains unpaid, until the principal amount of
the Note has been paid or has been provided for, at the rate of 1.277% per annum (calculated on
the basis of a 360-day year of twelve 30-day months). Interest on the Note is payable semi-
annually on February 20 and August 20, commencing August 20, 2013. Principal of the Note
matures on August 20 of the years and in the installments as follows:
Year
Amount
Year
Amount
2013
$90,700
2023
$211,000
2014
188,000
2024
214,000
2015
191,000
2025
217,000
2016
193,000
2026
219,000
2017
196,000
2027
222,000
2018
198,000
2028
225,000
2019
201,000
2029
228,000
2020
203,000
2030
231,000
2021
206,000
2031
234,000
2022
209,000
2032
237,000
Interest will accrue only on the aggregate principal amount of the Note that has been
disbursed and is unpaid under the Project Loan Agreement. The principal installments are to be
paid in the amounts scheduled above even if at the time of payment the full principal amount of
the Note has not been disbursed; provided that if the full principal amount of the Note is never
disbursed, the amount of the principal not disbursed is to be applied to reduce each unpaid
principal installment in the proportion that such installment bears to the total of all unpaid
principal installments (i. e., the remaining principal payment schedule will be reamortized to
provide similarly level annual installments of total debt service payments). Principal, interest and
any premium due under the Note will be paid on each payment date by wire payment, or by
check or draft mailed at least five business days prior to the payment date to the person in whose
name the Note is registered, in any coin or currency of the United States which at the time of
payment is legal tender for public and private debts. Interest on the Note includes amounts
treated by the PFA as service fees.
397740v2 SJB AL141-56 2
32
3. Purpose: Cost. The proceeds of the Note are intended to provide funds to finance
construction of the Project. The total cost of the construction of the Project, including legal and
other professional charges, publication and printing costs, interest accruing on money borrowed
for the Project before the collection of special assessments and taxes pledged and appropriated
therefore and all other costs necessarily incurred and to be incurred from the inception to the
completion of the Project, is estimated to be at least equal to the amount of the Note. The City
covenants that it will do all things and perform all acts required of it to assure that work on the
Project proceeds with due diligence to completion and that any and all permits and studies
required under law for the Project are obtained.
4. Redemption. The Note is subject to redemption and prepayment in whole or in
part (i) at the option of the City or (ii) mandatorily, as provided in the Project Loan Agreement. If
redemption is in part, installments of principal payable last under the Note must be prepaid first,
unless the City and the holder of the Note agree to a different manner of payment.
5. Registration of Note. At the time of issuance and delivery of the Note, the City
Clerk (the "Clerk") must register the Note in the name of the payee in a note register maintained
for the purpose of registering the ownership of the Note. The Note is to be prepared for
execution with an appropriate text and spaces for notation of registration. The force and effect of
such registration is as stated in the form of Note. Payment of principal installments and interest,
whether upon redemption or otherwise, made with respect to the Note, may be made to the
registered holder thereof without presentation or surrender of the Note.
6. Form of Note. The Note, together with the Certificate of Registration attached
thereto, will be in substantially the following form:
39774M SJB AL141-56 3
33
$4,113,700
UNITED STATES OF AMERICA
STATE OF MINNESOTA
CITY OF ALBERTVILLE
WRIGHT COUNTY
$4,113,700 GENERAL OBLIGATION IMPROVEMENT NOTE OF 2012
KNOW EVERYONE BY THESE PRESENTS that the City of Albertville, a municipal
corporation in Wright County, Minnesota (the "City"), acknowledges that it is indebted and for
value received promises to pay to the Minnesota Public Facilities Authority or the registered
assigns, the principal sum of $4,113,700, or so much thereof as may have been disbursed, on
August 20 of the years and in the installments as follows:
Year
Amount
Year
Amount
2013
$90,700
2023
$211,000
2014
188,000
2024
214,000
2015
191,000
2025
217,000
2016
193,000
2026
219,000
2017
196,000
2027
222,000
2018
198,000
2028
225,000
2019
201,000
2029
228,000
2020
203,000
2030
231,000
2021
206,000
2031
234,000
2022
209,000
2032
237,000
and to pay interest on so much of the principal amount of the debt as (i) may be disbursed from
time to time as provided in the Project Loan Agreement (as defined below) and (ii) remains
unpaid until the principal amount hereof is paid or has been provided for, at the rate of 1.277%
per annum (calculated on the basis of a 360-day year of twelve 30-day months). Interest on this
Note is payable semiannually on each February 20 and August 20, commencing, August 20,
2013.
Principal and Interest Payments. Interest accrues only on the aggregate amount of this
Note that has been disbursed under the Public Facilities Authority General Obligation Bond
Purchase and Project Loan Agreement dated as of January 6, 2012, by and between the City and
the Minnesota Public Facilities Authority (the 'Project Loan Agreement"). The principal
installments will be paid in the amounts scheduled above even if at the time of payment the full
principal amount of this Note has not been disbursed; provided that if the full principal amount of
this Note is never disbursed, the amount of the principal not disbursed is to be applied to reduce
each unpaid principal installment in the proportion that such installment bears to the total of all
unpaid principal installments (i.e., the remaining principal payment schedule is to be reamortized
to provide similarly level annual installments of total debt service payments).
397740v2 SJB AL141-56 4
34
Interest on this Note includes amounts treated by the Minnesota Public Facilities
Authority as service fees. Principal, interest and any premium due under this Note will be paid
on each payment date by wire payment, or by check or draft mailed at least three business days
prior to the payment date to the person in whose name this Note is registered, in any coin or
currency of the United States of America which at the time of payment is legal tender for public
and private debts.
Redemption. This Note is subject to redemption and prepayment in whole or in part (i) at
the option of the City and (ii) mandatorily, as provided in the Project Loan Agreement. If
redemption is in part, installments of principal payable last under this Note must be prepaid first,
unless the City and the holder of this Note agree to a different manner of payment.
Purpose; General Obli ag tion. This Note has been issued pursuant to and in full
conformity with the constitution and law of the State of Minnesota for the purpose of providing
money to finance eligible project specifically for the construction of improvements to, and
reconfiguration of, the interchange of CSAH 19 and CSAH 37 (the "Project"), and is payable
out of a special PFA Debt Service Account of the City to which account have been pledged
special assessments and ad valorem taxes. This Note has been issued pursuant to and in full
conformity with Minnesota Statutes, Chapters 429 and 475, and the principal hereof and interest
hereon are payable from special assessments and ad valorem taxes as set forth in the Resolution
to which reference is made for a full statement of rights and powers thereby conferred. The full
faith, credit and taxing powers of the City are irrevocably pledged for payment of this Note and
the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in
the City in the event of any deficiency in taxes pledged, which taxes may be levied without
limitation as to rate or amount.
Registration: Transfer. This Note must be registered in the name of the payee on the
books of the City by presenting this Note for registration to the City's Finance Director, who will
endorse the Finance Director's name and note the date of registration opposite the name of the
payee in the certificate of registration attached hereto. Thereafter this Note may be transferred to
a bona fide purchaser only by delivery with an assignment duly executed by the registered owner
or owner's legal representative, and the City may treat the registered owner as the person
exclusively entitled to exercise all the rights and powers of an owner until this Note is presented
with such assignment for registration of transfer, accompanied by assurance of the nature
provided by law that the assignment is genuine and effective, and until such transfer is registered
on said books and noted hereon by the City Finance Director.
Fees Uvon Transfer or Loss. The Finance Director may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
of this Note and any legal or unusual costs regarding transfers and lost notes.
Project Loan Agreement. The terms and conditions of the Project Loan Agreement are
incorporated herein by reference and made a part hereof. The Project Loan Agreement may be
attached to this Note and must be attached to this Note if the holder of this Note is any person
other than the Minnesota Public Facilities Authority.
397740v2 SJB AL141-56 5
35
Tax -Exempt Obligation. The City intends that the interest to be paid on this Note will be
excluded from gross income for United States income tax purposes or from both gross income
and taxable net income for State of Minnesota income tax purposes.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required
by the Constitution and laws of the State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Note, have been done, have happened and
have been performed, in regular and due form, time and manner as required by law; and that the
issuance of this Note does not cause the indebtedness of the City to exceed any constitutional, or
statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Albertville, Wright County, Minnesota, by its City
Council has caused this Note to be executed on its behalf by the signatures of its Mayor and City
Administrator, all as of , 2012.
CITY OF ALBERTVILLE, MINNESOTA
Mayor
City Administrator
397740v2 SJB AL141-56
0
36
General Obligation Improvement Note of 2012
CERTIFICATE OF REGISTRATION
The transfer of ownership of the principal amount of the attached Note may be made only
by the registered owner or by the owner's legal representative last noted below.
DATE OF SIGNATURE OF
REGISTRATION REGISTERED OWNER FINANCE DIRECTOR
Minnesota Public
Facilities Authority
Saint Paul, Minnesota
Federal Employer Identi-
fication No. 41-6007162
7. Execution. The Note is to be executed on behalf of the City by the signatures of
its Mayor and its City Administrator. In the event of disability or resignation or other absence of
either such officer, the Note may be signed by the manual signature of that officer who may act
on behalf of such absent or disabled officer. In case either such officer whose signature will
appear on the Note ceases to be such officer before the delivery of the Note, that signature will
nevertheless be valid and sufficient for all purposes, the same as if that officer had remained in
office until delivery.
8. Delivery, Application of Proceeds. The Note when so prepared and executed will
be delivered by the Finance Director to the purchaser thereof prior to disbursements pursuant to
the Project Loan Agreement, and the purchaser is not obligated to see to the proper application
those disbursements.
9. Payment; Security; Pledges and Covenants.
(a) The Note is payable from the Improvement Note of 2012 Debt Service Fund (PFA
Debt Service Fund) hereby created, and the proceeds of general taxes herein levied (the
"Taxes"), and special assessments (the "Assessments") levied are hereby pledged to the PFA
Debt Service Fund. If a payment of principal or interest on the Note becomes due when there is
not sufficient money in the PFA Debt Service Fund to pay the same, the City Finance Director is
directed to pay such principal or interest from the general fund of the City, and the general fund
will be reimbursed for the advances out of the proceeds of Assessments and Taxes when
collected.
(b) The proceeds of the Note, together with any other funds appropriated for the
Project will be deposited in a separate construction fund (the "PFA Construction Fund") to be
used solely to defray expenses of the Project. The Note is the only source of money to be credited
to the PFA Construction Fund. It is recognized that the sale proceeds of the Note are received in
reimbursement for costs expended on the Project or in direct payment of such costs, and that
397740v2 SJB AL141-56 7
37
accordingly the money need not be placed in the PFA Construction Fun upon receipt but may be
applied immediately to reimburse the source from which the expenditure was made. Money in the
PFA Construction Fund is to be used solely for the purpose of paying for the cost of constructing the
Project, including all costs enumerated in Section 475.65 of the Act, provided that such money may
only be expended for costs and expenses which are permitted under the Project Loan Agreement.
The PFA prohibits the use of proceeds of the Note to reimburse costs initially paid from proceeds of
other obligations of the City unless otherwise specifically approved by the PFA. Upon completion
of the Project and the payment of the costs thereof, any surplus is to be transferred to the Debt
Service Account.
(c) The City has caused or will cause the Assessments for the Project to be promptly
levied so that the first installment will be collectible not later than 2013 and will take all steps
necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The
City Council will cause to be taken with due diligence all further actions that are required for the
construction of the Project financed wholly or partly from the proceeds of the Bonds, and will
take all further actions necessary for the final and valid levy of the Assessments and the
appropriation of any other funds needed to pay the Bonds and interest thereon when due.
(d) For the purpose of paying the principal of and interest on the Note, there is hereby
levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City,
which will be spread upon the tax rolls and collected with and as part of other general taxes of
the City. Such tax will be credited to the PFA Debt Service Fund above provided and will be in
the years and amounts as follows (year stated being year of collection):
(See Exhibit A)
(e) It is determined that the estimated collections of Assessments and Taxes will
produce at least five percent in excess of the amount needed to meet when due, the principal and
interest payments on the Note. The tax levy herein provided is irrepealable until the Note is paid,
provided that the City Administrator may annually, prior to the date it levies taxes, certify to the
County Auditor of Wright County the amount available in the PFA Debt Service Fund to pay
principal and interest due during the ensuing year, and the County Auditor will thereupon reduce
the levy collectible during such year by the amount so certified.
(f) The City Clerk is authorized and directed to file a certified copy of this resolution
with the County Auditor of Wright County and to obtain the certificate required by Minnesota
Statutes, section 475.63.
10. General Obligation Pledge. The full faith and credit and taxing powers of the City
will be, and are irrevocably pledged for the prompt and full payment of the principal of and interest
on the Note as the same respectively become due. If Taxes and Assessments pledged to the
payment of principal and interest on the Note are at any time insufficient to pay such principal and
interest when due, the City covenants and agrees to levy, without limitation as to rate or amount, an
ad valorem tax upon all taxable property in the City sufficient to pay such principal and interest as
the same become due.
39774M SJB AL141-56 8
11. Project Loan Agreement. The Project Loan Agreement is approved in
substantially the form heretofore presented to the City Council, and in the form executed is
hereby incorporated by reference and made a part of this resolution. Each and all of the
provisions of this resolution relating to the Note are intended to be consistent with the provisions
of the Project Loan Agreement, and to the extent that any provision in the Project Loan
Agreement is in conflict with this resolution as it relates to the Note, that provision controls and
this resolution is deemed accordingly modified. The Mayor and City Administrator are hereby
authorized and directed to execute the Project Loan Agreement. The execution of the Project
Loan Agreement by the appropriate officers is conclusive evidence of the approval of the Project
Loan Agreement in accordance with the terms hereof. The Project Loan Agreement may be
attached to the Note, and must be attached to the Note if the holder of the Note is any person
other than the PFA.
12. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the PFA, and to the attorneys approving the legality of the
issuance of the Note, certified copies of all proceedings and records of the City relating to the
Note and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Note as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, are to be deemed representations of the City as to the facts recited therein.
13. Negative Covenants as to Use of Proceeds and Project. The City hereby
covenants not to use the proceeds of the Note or to use the Project, or to cause or permit either of
them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in
such a manner as to cause the Note to be a "private activity bond" within the meaning of Sections
103 and 141 through 150 of the Code. The City reasonably expects that no actions will be taken
over the term of the Note that would cause it to be a "private activity bond", and the average term
of the Note is not longer than reasonably necessary for governmental purpose. The City
covenants not to use the proceeds of the Note in such a manner as to cause the Note to be a
"hedge bond" within the meaning of Section 149(g) of the Code.
14. Tax -Exempt Status of the Note: Rebate. The City will comply with requirements
necessary under the Code to establish and maintain the exclusion from gross income on the Note
under Section 103 of the Code, including without limitation requirements relating to temporary
periods for investments, limitations on amounts invested at a yield greater than the yield on the
Note.
15. Severability. if any section, paragraph or provision of this resolution is held to be
invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision will not affect any of the remaining provisions of this resolution.
15. Headin-2s. Headings in this resolution are included for convenience of reference
only and are not a part hereof and do not limit or define the meaning of any provision hereof.
(The remainder of this page is intentionally left blank)
39774M SJB AL141-56
W
39
IW4a,If30W.,
TAX LEVY SCHEDULE
YEAR TAX LEVY
2013
$72,082.30
2014
185,368.13
2015
185,997.32
2016
185,536.29
2017
186,098.46
2018
185,570.39
2019
186,065.51
2020
185,470.39
2021
185,898.48
2022
186,286.33
2023
185,583.93
2024
185,904.77
2025
186,185.33
2026
185,375.68
2027
185,589.24
2028
185,762.55
2029
185,895.63
2030
185,988.49
2031
186,041.13
2032
186,053.54
397740v2 SJB ALI41-56
10
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after full discussion thereof and upon a vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
39774M SJB AL141-56
11
41
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF M NNESOTA
RESOLUTION # 2012-014
RESOLUTION APPROVING AN AGREEMENT TO RELOCATE NATURAL
GAS PIPELINE
WHEREAS, plans and specifications for the improvement of Interstate 94 and
CSAH 19 access by the addition of a westbound collector -distributor (C-D) interchange
connection between CSAH 37 and CSAH 19 have been prepared and such plans and
specifications have been presented and approved by the Albertville City Council; and
WHEREAS, it is necessary to enter into an Agreement with CenterPoint to relocate
their Natural Gas Pipeline currently located under the proposed improvement; and
WHERAS, approximately 280 feet of Gas Pipeline need to be relocated at an
estimated cost of $76,116.
WHEREAS, the Agreement identifies roles and responsibilities of each party and
commits the City of Albertville to pay CenterPoint Energy for all costs associated with
the relocation work.
NOW, THEREFORE, be it resolved by the City Council of the City of Albertville,
Wright County, Minnesota, to approve Resolution No. 2012-015 entitled Agreement to
Relocate Natural Gas Pipeline and authorizes the Mayor and City Clerk to sign the
Agreement.
Adopted by the City Council of the City of Albertville this 19th day of March, 2012.
Mark Meehan, Mayor
ATTEST:
Larry Kruse, City Clerk/Administrator
42
AGREEMENT TO RELOCATE NATURAL GAS PIPELINE
This Agreement to Relocate Natural Gas Pipeline dated , 2012,
("Agreement") is between CenterPoint Energy Resources Corp., d/b/a CenterPoint
Energy Minnesota Gas ("CenterPoint Energy") and the City of Albertville,
Minnesota.
RECITALS
The City of Albertville has requested that CenterPoint Energy perform the
following work: relocate approximately 280 feet of natural gas pipeline as shown on
CenterPoint Energy Main Project 52345236 of 2011 and Exhibit A, attached to and
made a part of this Agreement by reference.
CenterPoint Energy estimates this project will cost $76,116.00.
Therefore, in consideration of the mutual promises set forth herein and other
valuable consideration, the parties agree:
The Recitals are made a part of this Agreement.
2. Easement modifications are necessary. The existing easement will remain in
force until relocation is complete and new easement documents executed.
3. CenterPoint Energy will relocate its natural gas pipeline facilities in
coordination with the City of Albertville construction of the Project as provided in
Exhibit A. CenterPoint Energy shall not be liable for delays in project completion
that are outside of the control of CenterPoint Energy.
4. The City of Albertville agrees to pay CenterPoint Energy for all costs
CenterPoint Energy incurs in relocating the pipeline.
5. Costs include, but are not limited to, contract labor, internal labor, materials,
taxes and internal overhead charges. The parties agree that CenterPoint Energy's
standard accounting records and procedures shall be acceptable to determine costs.
6. CenterPoint Energy and CenterPoint Energy's Contractor shall have
complete, unlimited access to the relocation site.
7. The facilities or equipment installed or removed by CenterPoint Energy or its
Contractor shall be CenterPoint Energy's property. Payment by the City of
Albertville does not entitle it to any ownership interests or rights in that property.
CenterPoint Energy will not remove abandoned pipelines except as required by law.
8. The City of Albertville will pay the full actual cost of the relocation to
Page 1 of 2
43
CenterPoint Energy after the relocation is completed and CenterPoint invoices the
City of Albertville.
9. The amount specified above is an estimate, and the City of Albertville agrees
to pay to CenterPoint Energy any costs, including all applicable taxes, in excess of
that amount within 35 days of a final invoice summary from CenterPoint Energy.
Invoice amounts not paid within 35 days of invoice date will be assessed an
additional 1.5% per month.
10. The exact nature and scope of CenterPoint Energy's work, including
materials, fittings, etc., may not be determined until a complete visual inspection of
the gas facilities has been made by CenterPoint Energy.
11. If CenterPoint Energy, in its reasonable judgment, determines that the
pipeline relocation as provided in Exhibit A is not feasible at any time, City of
Albertville and CenterPoint Energy will in good faith evaluate the relocation and
modify Exhibit A to enable relocation of CenterPoint Energy's natural gas pipeline
facilities.
12. Failure by CenterPoint Energy to insist upon observance of any terms or
provisions of this Agreement shall not be deemed a waiver of CenterPoint Energy's
rights. No waiver shall be binding on CenterPoint Energy unless in writing.
13. This Agreement may be modified only by a writing signed by both parties.
14. The persons signing this Agreement have the real and apparent authority to
bind the respective parties.
15. This Agreement is binding upon the successors and assigns of the parties.
This Agreement shall be governed by the laws of the State of Minnesota.
CenterPoint Energy Resources Corp., d/b/a
CenterPoint Energy Minnesota Gas City of Albertville, Minnesota
By: By:
Its: Its:
Page 2 of 2
Ei
A�Ibicrtvillc
Small Town living. Big City Ufa.
5959 Main Avenue NE, Albertville, MN 55301 (763) 497-3384
Date: March 15, 2012
To: Mayor and City Council
From: Larry Kruse, City Administrator
Re: 5964 and 5975 Main Avenue Lease
Mayor Meehan approached me last week about using the 5975 Main Building as a Historical
Society Building. I don't know the details of the Mayor's plans and thought this an opportunity
for him to share his thoughts. I am looking for guidance on what the Council wants to do with
the 5975 Main and 5964 Main Avenue Buildings. If we pursue the Historical Society, it would
not make sense to advertise the space for rent.
5975 Main Avenue (Building with shared parking with City Hall)
Currently under lease by Josh Perisian and Rick Greenwald. They have or had a month -to -
month lease with a 60 day exit. Monthly rent was discounted last year to $2,000 per month
($24,000 /annual) with the City taking over payment of electric and gas to help them out. I met
with Rick and Josh in December 2011, Rick a co-signer of the lease gave his 60 day notice and
vacated the property on March 1, 2012.
On March l't, I did walk through the building on Rick's exit. Josh said he would like to stay but
could not afford the rent. He said he had some ideas on sub -letting a part of the building, but did
not have time to pursue it. I suggested his former location across the street was still available and
he was not interested in going back there for image reasons. Identified three options for Josh as
follows:
1) Sign a new lease for 5975 Main Avenue for the $2,000 per month with the City paying all
expenses (gas, electric, water, sewer, yard and parking lot maintenance).
2) Sign a new lease with him for the 5964 Main Avenue building at $1,000 per month with
the City paying all expenses (gas, electric, water, sewer, yard and parking lot
maintenance)
3) Offered to give Josh some time on a day-to-day basis to continue to stay at 5975 Main
Avenue based on the $2,000 per month rent while he evaluates his options.
In this period of lease limbo, I have not advertised the building but since Rick's March I"
departure, rumors of the building's availability have brought in a number of people interested in
renting the building. These include a Women's non-profit Health Organization, Chiropractor and
another a new start-up business. Proposed rent is $2,320 per month ($27,840) with the tenant
paying for gas and electric which runs about $2,400 per year. The $2,320 rent was the 2007-2010
rent prior to the City discounting the rent for Josh and Rick last year. The $10 per square foot
rent is considered a deal when you consider it includes property taxes, building insurance, water
and sewer and yard maintenance (mowing and snow removal). These expenses together cost
45
City of Albertville
5975 and 5964 Main Avenue Building Lease
Page 2 of 2
approximately $1,000 per month. The building is in good condition with a new roof, siding,
heating, water heater and air conditioning system. Depending on who goes in there, it will need
painting. Currently, the tenant is delinquent on February and March's rent.
5964 Main Avenue (Building on the east side of Main Avenue)
Two of the three businesses that inquired about the 5975 Main Avenue space also looked at 5964
Main Avenue and are considering leasing. This is an old building that has "issues" including
two bathrooms that are not handicapped accessible and entrances are not handicapped accessible.
The building has been vacant for one year and needs paint, carpet and ceiling tiles at a minimum.
The low $1,000 per month rent reflects that this building has issues. Our cost for property taxes,
gas, electric, grounds maintenance and insurance is about $800 per month. It is an inexpensive
place for someone who can live with the building's shortcomings. The building has a new
furnace and a new roof.
I have expressed flexibility with people looking at the building saying they can paint, replace
carpet and pretty much do what they want to the interior at their expense, as the City's rent is so
low, it does not provide money to renovate. I suggest that depending on the amount of
renovation they want to do, the City may provide free rent for a month or two while they
renovate.
The City does need to do some exterior maintenance now that we shingled the roof last fall. This
should include new doors and locks, painting of trim, etc. A more aggressive plan would have
the City complete a more extensive remodeling to make the bathrooms handicapped accessible,
add an exterior ramp to make the entrances handicapped accessible, new carpet, ceiling tile, paint
and probably seal the building envelope to get rid of the odors. The City could spend $35,000 to
$50,000 to renovate and the rent would then have to increase to provide reasonable payback.
In closing, I would appreciate direction from the Mayor and Council on how to proceed.
M:\Public Data\City Council\Council Packet information\2012\03 19 2012\5975 Main and 5964 Main Avenue
Building Leasing.doc
Council Meeting - March 19, 2012
.,
A,lbertville
Small Town living. Big City Ufa.
5959 Main Avenue NE, Albertville, MN 55301 (763) 497-3384
Public Works Report
March 15, 2012
Streets, As you know we had our first major snow storm of the year, which proved to be the
worst snow to plow that we have had in years. The turbo went out in one of our plow trucks
broke down and set us back a bit.
With the type of snow (wet and heavy) and the truck break down, sidewalk clearing was delayed.
Normally, we can get to the sidewalks sooner than this event allowed.
We started plowing at 4 am Wednesday morning; it was about that time that the rain changed to
all snow. It continued to snow until about 10 am. We plowed for 12 to 13 hours then went home
and come back at 2 am Thursday morning to clean up our routes and the down town area.
We started clearing the rest of the sidewalks on Friday and finished on Tuesday. I should have
done the school route first; instead I concentrated on a specific area to finish. As our policy is to
do the school route first then do the rest if and when we have time.
Parks, On a good note the new V plow for the Bobcat worked great. What would have been
impossible for the pickup and took days with the snow blower only took two hours with the V
plow.
In years past we have had two part time people help plow snow. Last year John Middendorf
helped us when he had two employees. This year he was down to one and he wasn't able to help
as much.
47
�1bertvillc Mayor and Council Communication
Small Town Uving. Big City Ufa.
March 8, 2012
Building Dept. Report February, 2012.
We had 21 permits issued in February for a construction value of $241,041.00 which included
one new single family dwelling. We issued several temporary and permanent sign permits. Year
to date valuation is $321,457.00.
Vacant properties; Work with vacant property inspections continues as we seek to have the
owners or lending institutions complete the registration and inspection process and gain
compliance with the code and ordinance.
Rental housing inspections; This is the busiest time of the year for processing rental licenses and
conducting rental inspections. Some rental properties were foreclosures that are purchased by
investors and then turned into rentals.
Zoning Enforcement; We continue to work to resolve several sign ordinance and building
occupancy violations and expect the normal trend for zoning enforcement to increase as the snow
melts and people get out and about for the annual spring cleanup!
M:\Public Data\City Council\Council Packet information\2012\03 19 2012\Buildiing Report February 2012.doc
Agenda Item No.
Mayor and Council Communication -
Building Official - Monthly Report December 2011
Page 2 of 2
Permit
Date
Number
Issued
Type of Work
Address on Permit
Builder/Owner
Valuation
Fee Paid
02/02/1
2012-023
2
Garage Door
6515 Labeaux Bldg #
Industrial Door
$1,250.00
$61.65
02/07/1
2012-024
2
Sign, Temporary
11055 61st Street NE
STMA Soccer Club
$0.00
$25.00
02/07/1
2012-025
2
Alteration, Commercial
5698 LaCentre Avenue NE
Coboms,/Rice Bldg
$2,800.00
$147.08
02/08/1
Single Family
$220,000.0
$11,458.6
2012-026
2
Dwelling
10734 49th Court NE
Crestwood Homes
0
4
02/07/1
11055 61st Street Premier
2012-027
2
Sign, Temporary
Bank
SMTA Soccor Club
$0.00
$25.00
02/08/1
2012-028
2
Water Heater
5549 Lake Avenue NE
Baxter Mechanical
$750.00
$30.00
02/13/1
Trebic Foundation
2012-029
2
Drain Tile
11818 Locust Court NE
Systems
$1,941.00
$30.00
02/13/1
2012-030
2
Sign, Temporary
Cty Road 37/Main Avenue NE
Lions Club of Albertville
$0.00
$25.00
02/13/1
2012-031
2
Sign, Temporary
Cty Road 37/Main Avenue NE
Lions Club of Albertville
$0.00
$25.00
02/13/1
2012-032
2
Plumbing Relocation
5698 LaCentre Coborns
Kiffine er Plubming
$400.00
$25.50
02/13/1
2012-033
2
Basement Finish
10548 62nd Street NE
Nathan Johnson, Inc.
$7,500.00
$246.88
02/13/1
2012-034
2
Sign, Temporary
5015 Main Avenue NE
Life in Christ Church
$0.00
$25.00
02/14/1
2012-035
2
Basement Heat
10225 Kali
B&D Plumbing
$1,600.00
$61.55
02/14/1
2012-036
2
Water Softner
4895 Kama Lane NE
Vetsch Plumbing
$500.00
$30.00
02/21/1
2012-037
2
Alteration, Commercial
5640 Mackenzie
Stormy Cycle
$500.00
$25.00
02/22/1
2012-038
2
Water Conditioner
11023 57th Street NE
Culligan
$500.00
$30.00
02/28/1
2012-039
2
Sign, Permanent
11166 County Road 37 NE
Space Aliens
$800.00
$57.84
02/28/1
2012-040
2
Water Heater
10584 50th Court NE
Legacy Mechanical
$1,500
$30.00
02/28/1
2012-041
2
Reside
5715 Kalland Avenue NE
MN Renewable
$500.00
$25.50
02/29/ 1
2012-042
2
Sign, Temporary
6060 LaBeaux Avenue NE
D.J. Total Home Care
$0.00
$50.00
Permit
Date
Number
I Issued
Type of Work
Address on Permit
Builder/Owner
Valuation
Fee Paid
2012-
02/29/ l
044
2
1 Plumbing Repairs
11423 60th Street NE
K&S Plumbing
$500.00
$25.50
M:\Public Data\City Council\Council Packet information\2012\03 19 2012\Buildiing Report February 20t2.doc
Agenda Item No.
J - - �
�lbcrtvi l lc Mayor and Council Communication
Small T.— Uving. Big city Ufs.
March 15, 2012
SUBJECT: CITY COUNCIL - LEAGUE OF MINNESOTA CITIES INSURANCE POLICY RENEWAL
RECOMMENDATION: It is respectfully requested that the Mayor and City Council adopt the
following:
MOTION_ approve the 2011-2012 Insurance Proposal from the League of Minnesota Cities
Insurance Trust (LMCIT) as presented by Northern Capital Insurance Group and on file in the
office of the City Clerk with a $2,500 deductible.
BACKGROUND: Annually, the City reviews and renews insurance coverage for property,
inland marine, comprehensive general liability and public official's liability. The League of
Minnesota Cities Insurance Trust was formed to provide insurance for cities across Minnesota. In
the past, private insurance companies either pulled out of the municipal market or raised
premiums so high; cities had to seek an alternative source of insuring themselves.
This year the City used Northern Capital Insurance Group as our agent. Although it took longer
this year, six months, there were major coverage improvements and savings. In the future the
process will be quicker, in part because we did an entire physical audit of all City assets this
year.
The City has in recent years waived our monetary limits on tort liability and purchases additional
coverage up to the $1,000,000 per occurrence and in aggregate. The 2011-2012 policy again
reflects waiving the tort limit.
The total insurance premium is going down from $99,526 to $70,754, a decrease of 29%
in premium or $28,772. The majority of this decrease, $18,626, was due to the change in
our experience rating from 1.057 to .942 (average is 1.0). The experience rating has to do
with municipal liability, the City's annual expenditures. In the previous year there was
expenditures counted twice, this is not an item staff seen or prepared in the past, with
Northern Capital Insurance staff was allowed to be more involved.
KEY ISSUES:
• Liability Savings of $28,772
• Will receive a refund for 2010-2011 of $20,926
• Maintenance Facility was incorrectly rated as "non-sprinklered" instead of sprinklered
• Updated physical damage coverage for the Fire department
• Added replacement cost for property coverage $50,000 citywide for warning sirens and
$250,000 for ball field and hockey lights.
Mayor and Council Communication — March 19, 2012
City Council — L.M.C.I.T. Insurance Policy Renewal Page 2 of 2
• Changed the deductable from $1,000 per occurrence to $2,500 per occurrence with a
savings of $4,020. There was an analysis done based on the past 5 years of claims
history which indicated the change was beneficial as we average 1 claim a year.
POLICY CONSIDERATIONS: The City does not have a policy on insurance and these issues
are handled on a case by case basis.
FINANCIAL CONSIDERATIONS: The 2010-2011 premiums were $99,526, and the
proposed premium for 2011-2012 is $70,754 or a 29 % decrease. The City has budgeted
$116,645 in our 2012 budget.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to contract for
insurance coverage including waiving the statutory tort liability limit.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: League of Minnesota Cities Insurance Trust Insurance Quotation
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 City Council Insurance Premiums City.doc
Meeting Date March 19, 2012
�1bcrtville Mayor and Council Communication
if
March 17, 2012
SUBJECT: CONSENT — PUBLIC WORKS DIRECTOR/CITY ENGINEER CONTRACT
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO: approve the Public Works Director/City Engineer Employment Agreement with
Adam Nafstad as on file in the office of the City Clerk and authorize the Mayor and City Clerk to
sign the Agreement with Nafstad starting Monday, April 2, 2012. Further, to direct staff to amend
the current operating budget to reflect this added staff.
BACKGROUND: The Personnel Committee has recommended and the City Council has had a
desire to hire a Public Works Director/City Engineer with the goal to reduce the amount of outside
engineering services; to have an employee on staff to improve project management and oversight
and enhance the team of employees currently serving the City.
The City posted the job internally, and has since extended an offer to consulting engineer Adam
Nafstad, who has agreed to take the position for the terms outlined in the Agreement.
FINANCIAL CONSIDERATIONS: Establishment of this position will have a neutral to
positive impact on the 2012 budget. Budgeted expenses for outside engineering consulting
services will be reallocated to fund the internal position.
LEGAL ISSUES: The City Council has the authority to establish new positions; enter into
Employment Agreements and offer the Public Works Director/City Engineer position to a
qualified candidate.
Department/Responsible Person: Larry Kruse, City Administrator
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Public Works Director City Engineer Employment Agreement RCA.doc
Meeting Date March 19, 2012
�bcrtvillc Mayor and Council Communication
Small Town LMng. Big City We.
March 17, 2012
SUBJECT: CONSENT — PUBLIC WORKS DIRECTOR/CITY ENGINEER CONTRACT
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO: approve the Public Works Director/City Engineer Employment Agreement with
Adam Nafstad as on file in the office of the City Clerk and authorize the Mayor and City Clerk to
sign the Agreement with Nafstad starting Monday, April 2, 2012. Further, to direct staff to amend
the current operating budget to reflect this added staff.
BACKGROUND: The Personnel Committee has recommended and the City Council has had a
desire to hire a Public Works Director/City Engineer with the goal to reduce the amount of outside
engineering services; to have an employee on staff to improve project management and oversight
and enhance the team of employees currently serving the City.
The City posted the job internally, and has since extended an offer to consulting engineer Adam
Nafstad, who has agreed to take the position for the terms outlined in the Agreement.
FINANCIAL CONSIDERATIONS: Establishment of this position will have a neutral to
positive impact on the 2012 budget. Budgeted expenses for outside engineering consulting
services will be reallocated to fund the internal position.
LEGAL ISSUES: The City Council has the authority to establish new positions; enter into
Employment Agreements and offer the Public Works Director/City Engineer position to a
qualified candidate.
Department/Responsible Person: Larry Kruse, City Administrator
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Public Works Director City Engineer Employment Agreement RCA.doc
Meeting Date March 19, 2012
Mayor and Council Communication — March 15, 2012
Public Works Director/City Engineer Employment Agreement
Page 2 of 6
City of Albertville
Public Works Director/City Engineer Employment Agreement
THIS AGREEMENT, made and entered into this _ day of March, 2012, by and between the
City of Albertville, Minnesota a municipal corporation, hereinafter called "City" as party of the
first part, and Adam Nafstad, hereinafter called "Public Works Director," as party of the second
part, both parties understand as follows:
WHEREAS, the City desires to employ the services of the Public Works Director/City Engineer
of the City of Albertville; and
WHEREAS, it is the desire of the City to provide certain benefits, to establish certain conditions
of employment and to set working conditions of said Public Works Director; and
WHEREAS, it is the desire of the City (1) to secure and retain the services of the Public Works
Director, and to provide inducement to remain in such employment, (2) to make possible full work
productivity and independence by assuring the Public Works Director's moral and peace of mind
with respect to future security, and (3) to provide a just means for terminating the Public Works
Director's services at such time that the City may desire to terminate Public Works Director's
employment; and
WHEREAS, the Public Works Director desires to be employed as the Public Works Director of
Albertville;
NOW, THEREFORE, In consideration of the mutual covenants herein contained, the parties
agree as follows:
Section 1. Powers and Duties of the Public Works Director
The City hereby agrees to employ said Public Works Director of the City of Albertville to perform
the functions and duties as specified in the Public Works Director's Job Description, and to
perform other legally permissible and proper duties and functions as the City Administrator and
City Council shall from time to time assign.
Section 2. Term
The Public Works Director serves at the pleasure of the City and nothing herein shall be taken to
imply or suggest a guaranteed tenure.
Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Public
Works Director to resign at any time from this position with the City.
The Public Works Director agrees not to be employed by or accept compensation from any entity
that has business before the City of Albertville while employed with the City. The term
"employed" shall not be construed to include occasional teaching, writing, speaking, or consulting
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Public Works Director City Engineer Employment Agreement RCA.doc
Meeting Date March 19, 2012
6Z
Mayor and Council Communication — March 15, 2012
Public Works Director/City Engineer Employment Agreement
Page 3 of 6
performed on his time off for a nominal fee. Said activities are expressly allowed, provided that in
no case is any activity allowed which would represent a conflict of interest as deemed by the City
Council. In the event the Public Works Director voluntarily resigns as the Public Works Director,
then the Public Works Director shall give the City of Albertville thirty (30) days advanced notice
unless the parties agree otherwise.
This Agreement shall remain in full force and effect and hold over until employment is terminated
under the terms herein, or a new Agreement has been offered and entered into by the Public Works
Director and the City of Albertville.
Section 3. Salary
Effective on the date set out in this Agreement, the City agrees to pay the Public Works Director
an annual base salary of $92,500 payable in installments at the same time as other employees of
the City of Albertville. The City agrees to automatically adjust said base salary annually by an
amount equal to the average percentage cost of living adjustment for all other city employees and
union contracts.
The Public Works Director and City agree that the employment position created by this contract is
a salaried position that is exempt from the overtime provisions of the Fair Labor Standards Act
and similar state law overtime provisions.
The Public Works Director understands that as a salaried Public Works Director, he will be
expected to work a minimum of 40 "office" hours per week at the City, in addition to attendance
at all City Council meetings and committee meetings in which the Public Works Director is
required to attend.
The Public Works Director shall be covered and governed by the same retirement system as all
other non-public safety employees.
Section 4. Insurance Coverages and Annual Physical
City agrees to cover the cost of the Public Works Director's health insurance and life insurance in
a manner consistent with other City employees.
Section 5. Automobile
The City shall provide the Public Works Director with a $50.00 bi-weekly (every two weeks) car
allowance. Said allowance shall be intended to reimburse Public Works Director for all travel via
automobile where the Public Works Director uses his own vehicle. Said $50.00 bi-weekly
payment shall increase to $100 bi-weekly beginning January 1, 2013 and continuing thereafter. As
an alternative, the Public Works Director may elect to document mileage and be reimbursed by the
City the current Federal IRS auto reimbursement rate.
Section 6. Cell Phone
The City agrees to provide a mobile cell phone for business use. The Public Works Director may
also use the cell phone for personal use, provided such use does not incur charges in addition to
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Public Works Director City Engineer Employment Agreement RCA.doc
Meeting Date March 19, 2012
Mayor and Council Communication — March 15, 2012
Public Works Director/City Engineer Employment Agreement
Page 4 of 6
the City's existing "minutes package." The Public Works Director, may, at his expense, purchase
additional time on the City's cell phone for his exclusive personal use.
Section 7. Other Benefits
All provisions of the Personnel Policy, rules and regulations of the City relating to fringe benefits
and working conditions as they now exist or hereafter may be amended, shall also apply to the
Public Works Director as they would to all other employees of the City in addition to said amounts
enumerated specifically for the benefit of the Public Works Director herein.
Section 8, Vacation and Sick Leave
The Public Works Director shall start with 40 hours of vacation and accrue vacation (18 days per
year) and start with 40 hours of sick leave and accrue pursuant to the Personnel Policy.
Section 9, Professional Development
The City agrees to budget for and to pay the professional dues, travel and subsistence expenses of
the Public Works Director including paying for professional participation and travel to meetings
and occasions adequate to continue the Public Works Director's professional development. Said
participation on City time to include membership dues and annual Minnesota conferences for the
City Engineers Association of Minnesota, the American Public Works Association, Minnesota
Society of Professional Engineers, MnDOT certification courses, and other pertinent continuing
education courses. Attendance at National conferences shall be limited to one every other year
unless otherwise approved by the City Council. The City shall also pay for continuing education
courses necessary for the Public Works Director to maintain his professional engineering license,
as well as for the annual state licensing renewal fee.
Section 10, Severance Compensation
Except as set out below, in the event the Public Works Director's employment in the Public Works
Director position is terminated by the majority vote of the City Council, then in that event the
Public Works Director agrees to relinquish the Public Works Director position and the City shall
continue to pay the Public Works Director salary and benefits enumerated in this Agreement for a
period of six (6) months in year one, five (5) months in year two, four (4) months in year three,
and remain at three months for the duration of this agreement. The Public Works Director shall
not accrue vacation or sick leave during the severance period. Coverage under COBRA shall begin
on the date all coverage extended under this Agreement herein expires.
In consideration for the City providing the severance pay required by this Section, and
contemporaneously with the Public Works Director's final payment herein above set out, Public
Works Director agrees to execute and deliver to City a release, releasing the City of all claims that
the Public Works Director may have against the City.
The City shall have no obligation to pay severance compensation under this Section if the Public
Works Director's employment in the Public Works Director's position is terminated by a majority
vote of the City Council based on the occurrence of any one of the following described events:
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Public Works Director City Engineer Employment Agreement RCA.doc
Meeting Date March 19, 2012
A,1bertA 11 a Mayor and Council Communication
Smolt Town Living. Big City Lift.
March 17, 2012
SUBJECT: AUTHORIZATION TO ADVERTISE FOR THE CITY CLERK POSITION
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO: Approve advertising for the City Clerk's position.
BACKGROUND: At the March 5th Council meeting there was a consensus to bring a request
forward to fill the City Clerk's position. There was some consensus that being the City
Administrator has significant City Clerk experience that hopefully the City can hire an individual
on the lower end of the pay range. This proposed individual may or may not be a Certified
Municipal Clerk, but would need to be willing to attend the Clerk's Institute as a requirement of
the j ob.
FINANCIAL CONSIDERATIONS: With the postponement in hiring the City Clerk in the first
quarter, sufficient savings now allows the City to hire a full-time City Clerk for the remainder of
the year. Further, the five year budget developed by staff has the City Clerk's position at full-time
in 2013. Additionally, the added savings from the City's 2011 and 2012 insurance savings yields
$60,000 that would also be available as a backup source of funding the position should the
Council want to look at this from a little different perspective.
LEGAL ISSUES: The City Council has the authority to fill positions as they deem necessary.
Department/Responsible Person: Larry Kruse, City Administrator
M:\Public Data\Requests for Council Actions (RCA)\2012\03 19 2012 Authorization to Advertise for a City Clerk RCA.doc
Meeting Date March 19, 2012