Loading...
2012-05-21 CC PacketCity of Albertville Council Agenda A,lbertville Monday, May 21, 2012 vim, u�. et aw urs. Y Y 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE — ROLL CALL 3. JIM WALSH — CITIZEN REQUEST TO SPEAK AND BE ON THE AGENDA 4. DOMINIUM HOUSING PRESENTATION — RON MEHL 5. CITIZENS OPEN FORUM — (time reserved 5 minutes) 6. AMENDMENTS TO THE AGENDA 7. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the April 30, 2012 Special City Council minutes as presented (pgs 1-2) B. Approve the May 7, 2012 Regular City Council minutes as presented (pgs 3-7) C. Authorize the Monday, May 21, 2012 payment of the claims that includes electronic payments 1161 EFT- 1173 EFT and check numbers 30977 to 31014 as presented (pgs 8-14) D. Approve the three (3) One -day 3.2% Malt Liquor License that has been submitted by the Albertville Lions for the duration of the 2012 Friendly City Days celebration that will be held within the Central -City Park. (pg 15) E. Approve Resolution 2012-027, entitled a Resolution Acknowledging a Donation from the Women of Today and deposit the donation of $300 towards Fire Department needs. (pg 16) 8. DEPARTMENT BUSINESS A. City Council 1). Parks Committee minutes (pg 17) 2). Joint Powers Board 3). STMA Arena Board 4). Notice to residents (pg 18) B. Public Works Director/City Engineer 1). I-94 Project Update (pg 19) 2). 2012 Maintenance Projects (Discussion) 3). City Clerk Position (pg 20) M:\Public Data\City Council\Council Agendas\2012 Agendas\05 212012 Agenda.doc Meeting Date: May 21, 2012 City of Albertville Council Agenda Monday, May 21, 2012 Page 2 of 2 4). Ad Hock Committee Update a) Interim City Administrator b) Permanent City Administrator c) Search Firms- Proposals distributed at the meeting C. Legal 1). Government Services contract (pgs 21-23) D. Administration 1). Budweiser Clydesdales (pg 24) 9. ANNOUNCEMENTS and or UPCOMING MEETINGS May 28, 2012 City Offices Closed (Holiday) June 4, 2012 City Council Meeting @ 7:00 p.m. June 11, 2012 Arena Board Meeting — Cancelled next meeting July 9, 2012 June 12, 2012 Planning and Zoning Commission Meeting @ 7:00 p.m. June 18, 2012 City Council Meeting @ 7:00 p.m. Su M Tu W Th F Sa 1 2 3 4 5 6 ,Pz ;; $ 9 10 11 12 13,1 15 16 17 18 19 20 „- 22 1 23 24 25 26 27 29 30 31 ®©moon® EMMENEe MMMMEMM 'm MMMm � r �mmmm 1,111 . NOHOW 10. AJOURNMENT M:\Public Data\City Council\Council Agendas\2012 Agendas\05 212012 Agenda.doc Meeting Date: March 21, 2012 Axibertville ALBERTVILLE CITY COUNCIL SPECIAL MEETING Monday, April 30, 2012 MINUTES ALBERTVILLE CITY HALL CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Meehan called the Special City Council meeting to order at 7:03 p.m. ROLL CALL 7:00 PM Present: Mayor Meehan, Council members John Vetsch, Larry Sorensen, Dan Wagner, and Jillian Hendrickson Absent: None Others Present: Finance Director Tina Lannes, and Public Works Director/City Engineer Adam Nafstad STAFFING ISSUES ADMINISTRATIVE ASSITANT II POSITION Nafstad described the staffing situation at the front counter and the need for the return of full- time status to the Administrative Assistant II/Permit Tech position. He continued by discussing his meeting with the Personnel Committee on this issue along with the Administrative Assistant II/Utility Billing Clerk position. To retain Sue Schwalbe as the Administrative Assistant II/Permit Tech the starting wage with full-time status would need to be $20/hour. Along with that, there was a recommendation to increase the Administrative Assistant II/Utility Billing Clerk to $20/hour. CM Hendrickson motioned to approve staff to present an offer to Sue Schwalbe, the full-time position of Administrative Assistant II/Permit Tech role at a rate of $20.00 per hour, with the stipulation Ms. Schwalbe becomes a Certified Permit Tech within one year. Motion carried unanimously. CM Vetsch motioned to approve a onetime rate adjustment for Tracey Nubbe, Administrative Assistant II/Utility Billing Clerk from her current rate to $20.00 per hour. Motion carried unanimously. MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 04 30 2012 (Special).doc Meeting Date: May 21, 2012 DRAFT City of Albertville City Council Special Meeting Minutes April 30, 2012 Page 2 of 2 ADJOURNMENT CMs Sorensen/Hendrickson motioned to adjourn the meeting at 7:12 p.m. Motion carried unanimously. Tina Lannes, Finance Director/Acting City Clerk MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 04 30 2012 (Special).doc Meeting Date: May 21, 2012 2 A,lbertville sn"A 9`�a m uvkm_ 0% City UM. ALBERTVILLE CITY COUNCIL Monday, May 7, 2012 MINUTES ALBERTVILLE CITY HALL CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Meehan called the regular City Council meeting to order at 7:04 p.m. ROLL CALL 7:00 PM Present: Mayor Mark Meehan, Council members John Vetsch, Jillian Hendrickson, Larry Sorensen, and Dan Wagner Absent: none Others Present: Finance Director/Acting City Clerk Tina Lannes, Public Works Director/City Engineer Adam Nafstad, City Attorney Michael Couri and City Planner Alan Brixius CITIZENS OPEN FORUM None APPROVAL OF THE AGENDA Amendments to the agenda requested by CM Vetsch regarding Fire Code 1306, Lannes added Ad Hock Committee meeting, and CM Hendrickson added Website. CM Vetsch motioned to approve the Monday, May 7, 2012 agenda as amended. Motion carried unanimously. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City Staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the April 16, 2012 Regular City Council minutes as presented B. Approve the April 18, 2012 Board of Review minutes as presented C. Approve the April 25, 2012 Special City Council minutes as presented MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 05 07 2012 (draft).doc City of Albertville DRAFT City Council Minutes May 7, 2012 Page 2 of 5 D. Authorize the Monday, May 7, 2012 payment of the claims that includes electronic payments 1149 EFT-1.159 EFT and check numbers 30931. to 30975 as presented E. Approve the three (3) One -day 3.2% Malt Liquor License that has been submitted by the Knights of Columbus for the duration of the 2012 Friendly City Days celebration that will be held within the Central -City Park F. Approve the new On -Sale Wine Liquor License for D's Family Pizza contingent upon review and approval by the Minnesota State Alcohol and Gambling Division, at which time the Acting City Clerk will issue the license CMs Hedrickson/Sorensen motioned to approve the consent agenda with the exception of item A. Motion carried unanimously. Pulled item A, from the consent agenda CMs Hendrickson and Sorensen had additions and corrections to the April 16, 2012 Regular City Council Minutes. CMs Hendrickson/Vetsch motioned to approve the April 16, 2012 Regular City Council Minutes as amended. Motion carried unanimously. DEPARTMENT BUSINESS City Council Ad Hock Committee Appointments (Discussion) CM Sorensen raised concern on his appointment to the Ad Hock Committee due to his limited time and busy schedule. He requested that the Ad Hock Committee consist of the Personnel Committee and Staff since the final decision is brought to the entire Council for approval. CMs Hendrickson/Sorensen motioned to remove CM Sorenson from the Ad Hock Committee Appointments and have the Personnel Committee with Staff oversee the duties. Motion carried unanimously. Notice to the Public on transition plan Mayor Meehan discussed sending a notice or letter to the public on how the Council plans to move forward with the transition for City Administrator. After Council discussion, a draft notice shall be brought to Council at the next Regular Council Meeting, May 21, 2012 for further discussion. Arena rental rates (discussion for Arena Board Meeting Monday, May 14, 2012) MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 05 07 2012 (draft).doc I City of Albertville DRAFT City Council Minutes May 7, 2012 Page 3 of 5 Mayor Meehan requested an update on the STMA Summer Ice Rental Rates. The rates were discussed in March at the STMA Arena Board meeting. Website Discussion CM Hendrickson discussed the City's plan is for the current website and the future website. CMs Hendrickson/Sorensen motioned to direct staff to bring back website quotes regarding the cost of three options. Option One: cost to fix the original site. Option Two: complete the new site the City started as a test site. Option Three: create a new site from scratch. Motion carried unanimously. Finance Department Approve Resolution Alo. 2012-025 entitled a Resolution Decertifying Tax Increment Financing Redevelopment District No. 13 of the City of Albertville Tarnmy Omdal from Northland Securities presented to Council the reasons for Decertifying TIF District No. 13 and establishing a new TIF District No. 14. CMs Vetsch/Sorensen motioned to approve Resolution No. 2012-025 entitled a Resolution Decertifying Tax Increment Financing Redevelopment District No. 13 of the City of Albertville as presented. Motion carried unanimously. Approve Resolutions No. 2012-026 entitled Calling for Public Hearing on the Proposed Modification of Development District No. I and the Proposed establishment of Tax Increment Financing District No. 14 within the Development District No. I and the proposed adoption of a Tax Increment Financing Plan relating to thereto Tammy Omdal from Northland Securities presented to Council the calling for the public hearing for establishing TIF District No. 14. CM Hendrickson/Vetsch motioned to approve Resolution No. 2012-026 entitled Calling for Public Hearing on the Proposed Modification of Development District No. 1 and the Proposed establishment of Tax Increment Financing District No. 14 within the Development District No and the proposed adoption of a Tax Increment Financing Plan relating to thereto as presented. Motion carried unanimously. Public Works Director/City Engineer Monthly Public Works Report by Tim Guimont Nafstad presented the Public Works Report. MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 05 07 2012 (draft).doc 5 City of Albertville DRAFT City Council Minutes May 7, 2012 Page 4 of 5 I-94 Project Update Nafstad presented the I-94 Update. The lane closure hours are mainly in the evening and shifting traffic resulted in a pavement failure. Workers are addressing the shouldering needs and pavement corrections. I-94 Signal System Color Nafstad reviewed Signal System Color Schemes for the I-94 WB C-D Road and CSAH 19. After City Council discussion, staff was directed to stay with the new galvanized signal and return to Council with color and cost options for the signals on CSAH 19. CM Vetsch/Sorensen motioned to direct staff to proceed with the MnDot standard galvanized signal system. Motion carried unanimously. City Administrator Transition Update Nafstad presented Council with the City Clerk Application process. Lannes discussed the Ad Hock Committee meeting regarding the interview stage hiring process and direction. Nafstad presented Council with the Interim City Administrator status. There was discussion on using the company Government services. City Attorney Couri reviewed the draft agreement for the contract service. Nafstad presented Council with the Permanent City Administrator position. Nafstad has sought proposals from consulting firms for recruiting services. Requested Council direction if they wanted to review the proposals and have discussions prior to the firms coming to Council for an interview. Council continued discussion on the hiring of a Permanent City Administrator. Mayor Meehan inquired of City Attorney a way the Council could offer the Permanent City Administrator position to an employee, and if the City could hire training for that employee. Couri said yes, but needs to verify any veteran's preference issues and the plan for the employee's transition. Mayor Meehan wants to bring the discussion to the Ad Hoc Committee for discussion of that option to hire within. CM Hendrickson recommended Public Works Director/City Engineer Adam Nafstad for the City Administrator position and use the Interim City Administrator to assist in training Mr. Nafstad. Fire Sprinkling Code 1306 Discussion of Fire Code 1306 which was deferred to the Joint City Council/Planning Commission meeting set for Tuesday, May 8th. Building Official Jon Sutherland will be attending that meeting and staff will be prepared for discussion of Code 1306 on May 8th MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 05 07 2012 (draft). doe 6 City of Albertville DRAFT City Council Minutes May 7, 2012 Page 5 of 5 Legal City Attorney's Monthly Report City Attorney requested direction on the Stangler property regarding enforcement issues. The request was to contact them after the discussion of Sprinkling Code 1306 at the meeting on Tuesday, May 8, 2012. Administration 2012 Friendly City Days Albertville vs. St. Michael Kickball Game Lannes requested City Council to challenge the City of St. Michael in a 2+ inning kickball game. Council went forward with the challenge. Nafstad discussed the possibility of our building official resigning from his position and if that occurs staff would work with the City of St. Michael on an interim basis to cover the building official's duties on an as needed basis. CM Hendrickson/Vetsch motioned to adjourn the Regular City Council meeting and go into an EDA meeting. Motion carried unanimously. EDA CMs Hendrickson/Mayor Meehan motioned to appoint the City of Albertville Mayor as the President of the EDA and the City Clerk as the Executive Director of the EDA. Motion carried unanimously. RECONVENE THE REGULAR CITY COUNCIL MEETING At 9:01 p.m. the regular City Council meeting reconvened. ADJOURNMENT CMs Hendrickson/ motioned to adjourn the meeting at 9:02 p.m. Motion carried unanimously. Tina Lannes, Finance Director/Acting City Clerk MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 05 07 2012 (draft).doc NbertvillcMay or and Council Communication S..MT�.BtoawUF_ May 3, 2012 SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, May 21, 2012 payment of the claims that includes check numbers 11.63 EFT—1_173 EFT and checks numbered 30977 to 31014 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Mirmesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail WPublic Data\Requests for Council Actions (RCA)\2012\05 212012 Finance Bills Report (RCA).doc Meeting Date: May 21, 2012 Mayor and Council Communication — May 21, 2012 Finance — Payment of Claims .A\1bcrtvi11c Small' owfs Living. Big City Ute. Check Detail Register May 2012 Page 2 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 001163E 5/17/2012 BOLTON & MENK, INC E 604-49660-303 Engineering Fees $220,00 0147125 UD Ditch No 9 design -construction ser Total BOLTON & MENK, INC $220,00 Paid Chk# 001164E 5/17/2012 13213 COMPUTER PRODUCTS E 468-49000-300 Professional Srvs (GENERAL) $265 07 556341 1-94 Proj Job Shack setup D-link wirless router & network adapter E 101-41500-207 Computer Supplies $2,059,97 556342 I-94 Proj HP elitebook mobile workstation E 101-41500-207 Computer Supplies $159.39 557318 Fin HP docking equip Total 132E COMPUTER PRODUCTS $2,484.43 Paid Chk# 001165E 5/17/2012 EMERGENCY APPARATUS MNTC E 101-42000-404 Repair/Maint - Machinery/Equip $1,271 38 61167 FD passenger's side LDH valve leaks, causing dry vac test, perform repairs & replace front suction a E 101-42000-404 Repair/Maint - Machinery/Equip $2,94&48 61236 FD severe water leak - driverside intake -repair as necessary E 101-42000-404 Repair/Maint - Machinery/Equip $561.96 61243 FD primer valve sticky -pump drain sticky -service foam pro systems E 101-42000-404 Repair/Maint - Machinery/Equip $771.81 61516 FD electrial components of truck appear to be going dead returning from a call Total EMERGENCY APPARATUS MNTC $5,553.63 Paid Chk# 001166E 5/17/2012 FERRELLGAS E 810-00000-212 Motor Fuels $86.56 5000810565 ARENA motor fuel Total FERRELLGAS $86.56 Paid Chk# 001167E 5/17/2012 GOPHER STATE ONE -CALL E 601-49450-209 Locates $102.95 39099 UD (sewer) calbtv01 e-mail locate call tickets E 602-49400-209 Locates $102.95 39099 UD (water)calbtv0l e-mail locate call tickets Total GOPHER STATE ONE -CALL $205.90 Paid Chk# 001168E 5/17/2012 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $113.40 602533 UD (sewer) testing water samples - chemicals, ect. E 601-49450-218 Testing Expenses $222.40 603244 UD (sewer) testing water samples - chemicals, ect. Total MVTL LABORATORIES, INC $335.80 Paid Chk# 001169E 5/17/2012 MAGIC WATER E 101-42000-200 Office Supplies (GENERAL) $112.00 19089B FD bottle water for emergency calls Total MAGIC WATER $112.00 M:\Public Data\Requests for Council Actions (RCA)\2012\05 212012 Finance Bills Report (RCA).doc Meeting Date: May 21, 2012 Mayor and Council Communication — May 21, 2012 Finance — Payment of Claims Page 3 of 7 Check Amt Invoice Comment Paid Chk# 001170E 5/17/2012 N. A. C. E 101-41910-306 Planning Fees $1,920.90 20212 planning, zoning, responding to calls review minutes, etc. E 101-41910-306 Planning Fees $94.80 20212 Clerk/Administratorsearch E 101-41910-306 Planning Fees $881.20 20212 2012 Town hall mtg E 101-41915-306 Planning Fees $351.43 20213 Parkside Commercial PUD Amendment E 101-41915-306 Planning Fees $1,238.63 20213-b Neighbor's Outdoor Dining CUP E 101-41910-306 Planning Fees $875.00 20214 city council, staff, planning, town hall, workshop meetings E 101-41910-306 Planning Fees $284.00 20215 Central -City Park Master plan Total N. A. C. $5,645.96 Paid Chk# 001171 E 5/17/2012 RAPIT PRINTING E 101-41400-200 Office Supplies (GENERAL) $161.56 113254 Generic Business Cards (front desk) Total RAPIT PRINTING $161,56 Paid Chk# 001172E 5/17/2012 S & T OFFICE PRODUCTS E 101-41500-200 Office Supplies (GENERAL) $11.63 01 PE5537 Fin yellow highlighters -bank recs E 101-41400-200 Office Supplies (GENERAL) $280,21 01PE5537 CH paper, post -its, pens, legal pads, notepads, paperclips, markers E 101-41400-200 Office Supplies (GENERAL) $26.18 01 PE5580 CH assorted color file folders Total S & T OFFICE PRODUCTS $318 02 Paid Chk# 001173E 5/17/2012 WRIGHT-HENNEPIN COOP ELECTRIC E 101-45100-381 Electric Utilities $282.43 1001631-0512 PD (parks) electricity sery E 101-43100-381 Electric Utilities $600.27 1001631-0512 PW street lighting E 601-49450-381 Electric Utilities $87.30 1001631-0512 UD (sewer) electricity sery E 810-00000-381 Electric Utilities $29.87 5014270100- ARENA electricity Total WRIGHT-HENNEPIN COOP $999 87 Paid Chk# 030977 5/21/2012 ALL STAR CHEMICAL CORP E 101-42000-405 Repair/Maint - Buildings $296.78 19553 FD cleaning supplles concentrate disinfectant E 101-42000-405 Repair/Maint - Buildings $265.90 19554 FD cleaning supplies for urinals Total ALL STAR CHEMICAL CORP $562.68 Paid Chk# 030978 5/21/2012 ARAMARK UNIFORM SERVICES E 101-43100-417 Uniform Rentals $11.23 629-7486102 PW uniform rental E 101-45100-417 Uniform Rentals $11.24 629-7486102 PM uniform rental E 601-49450-417 Uniform Rentals $11.23 629-7486102 LID (sewer) uniform rental E 602-49400-417 Uniform Rentals $11.23 629-7486102 LID (water) uniform rental E 101-41940-405 Repair/Maint Buildings $0.00 629-7491089 CH general contract E 101-41940-405 Repair/Maint - Buildings $49.78 629-7495978 CH mop head, handle, replace rugs Total ARAMARK UNIFORM SERVICES $94.71 Paid Chk# 030979 5/21/2012 BERRY COFFEE COMPANY E 101-41400-200 Office Supplies (GENERAL) $56.95 1015819 CH coffee purchase Total BERRY COFFEE COMPANY $56.95 Paid Chk# 030980 5/21/2012 BUSINESSWARE SOLUTIONS E 101-41500-207 Computer Supplies ($193.57) 159049 credit memo with vendor E 101-41500-207 Computer Supplies $259.55 159105 1-94 Proj Symatic license Total BUSINESSWARE SOLUTIONS $65.98 M:\Public Data\Requests for Council Actions (RCA)\2012\05 212012 Finance Bills Report (RCA).doc Meeting Date: May 21, 2012 Mayor and Council Communication - May 21, 2012 Finance - Payment of Claims Page 4 of 7 Check Amt Invoice Comment Paid Chk# 030981 5/21/2012 CARLSON BUILDING SERVICES, INC E 101-42000-200 Office Supplies (GENERAL) $43.28 40252 FD styrafoam cups, papertowels, foam cleaner E 602-49400-210 Operating Supplies (GENERAL) $43.28 40252 UD (water) styrafoam cups, 409 cleaner E 601-49450-210 Operating Supplies (GENERAL) $43.28 40252 UD (sewer) styrafoam cups, napkins, 409 cleaner E 101-41940-210 Operating Supplies (GENERAL) $43.28 40252 CH styrafoam cups, papertowels, foam cleaner E 101-43100-215 Shop Supplies $43.28 40252 PW styrafoam cups, papertowels, foam cleaner E 101-42000-405 Repair/Maint Buildings $133.59 40316 FD cleaning service E 101-41940-405 Repair/Maint - Buildings $422,16 40316 CH cleaning service Total CARLSON BUILDING SERVICES, INC $772 15 Paid Chk# 030982 5/21/2012 CENTERPOINT ENERGY E 101-42000-383 Gas Utilities $99.09 1442-5-0512 FD 11350 57th St gas utility E 101-41940-383 Gas Utilities $49.91 14425-5-0512 CH 5964 Main Av gas utility E 101-45100-383 Gas Utilities $8.00 14425-5-0512 PD 5801 Lander Ave gas utility E 101-41940-383 Gas Utilities $59.65 5361503-5-0512 CH 5975 Main gas utility E 810-00000-383 Gas Utilities $218.32 5390131-0-0512 ARENA 5898 Lachman Av gas utility E 601-49450-383 Gas Utilities $69.54 5407574-2-0512 UD 11728 53rd St gas utilities E 101-43100-383 Gas Utilities $166.20 5421442-4-0512 PW 11822 53rd St gas utility E 101-41940-383 Gas Utilities $356.62 6759963-9-0512 CH 5959 main gas utility Total CENTERPOINT ENERGY $1,027.33 Paid Chk# 030983 5/21/2012 CHARTER COMMUNICATIONS E 101-42000-321 Telephone $11.33 0121022-0512FD phone service E 810-00000-321 Telephone $79.19 0131702-0512ARENA phone service E 468-49000-300 Professional Sr -vs (GENERAL) $261.95 0141164-05121-94 Job Shack phone/fax/internet connection Total CHARTER COMMUNICATIONS $352 47 Paid Chk# 030984 5/21/2012 CITY OF MAPLE LAKE E 601-49450-404 Repair/Maint - Machinery/Equip $100.00 Alb PO 2665 UD (sewer) Pulsatron metering pump (used) Total CITY OF MAPLE LAKE $100.00 Paid Chk# 030985 5/21/2012 COBORN S E 101-41100-200 Office Supplies (GENERAL) $28.93 102350728 Admin CH town mtg beverages/juice Total COBORN S $28.93 Paid Chk# 030986 5/21/2012 DASCOM E 101-41940-405 Repair/Maint - Buildings $53.44 S002703 CH 5959 Main replair wofvision lamp Total DASCOM $53.44 Paid Chk# 030987 5/21/2012 DJS TOTAL HOME CARE CENTER -CH E 101-45100-210 Operating Supplies (GENERAL) $10.67 60918/1 PD nylon 1/8":x48" rope E 101-45100-210 Operating Supplies (GENERAL) $32.05 61068/1 PD RSTP vocoilenm sftyel gl E 101-43100-405 Repair/Maint - Buildings $14.94 61153/1 PW scrw dck phlcr 6x1.25", fender washer E 601-49450-210 Operating Supplies (GENERAL) $51.24 61158/1 UD (sewer) hex key set, long nose plier 6.5", brnx fing bea E 101-43100-215 Shop Supplies $4.71 61234/1 PW coupler greasegun, 8-32xl ph pa machine-ss E 101-43100-404 Repair/Maint- Machinery/Equip $3.82 61291/1 PW cap calb 1/2", plug caly 1/2" E 601-49450-210 Operating Supplies (GENERAL) $1.34 61308/1 UD (sewer) oring E 101-41940-405 Repair/Maint - Buildings $4.25 61332/1 CH 5964 Main single key -cut E 101-45100-210 Operating Supplies (GENERAL) $26.70 61341/1 PD battery-6V rectangl dura, single cut -key E 601-49450-210 Operating Supplies (GENERAL) $19.21 61412/1 UD (sewer) cement PVC, primer PVC purpose, blade recip E 101-45100-210 Operating Supplies (GENERAL) $10.13 61517/1 Total. DJS TOTAL HOME CARE CENTER -CH $179.06 PD deep woods off spray, nipple black M:\Public Data\Requests for Council Actions (RCA)\2012\05 212012 Finance Bills Report (RCA).doc Meeting Date: May 21, 2012 1- Mayor and Council Communication — May 21, 2012 Finance — Payment of Claims Page 5 of 7 Check Amt Invoice Comment Paid Chk# 030988 5/21/2012 DJS TOTAL HOME CARE CTR - FIRE E 101-42000-230 Medical Supplies $59.99 61198/1 FD 9 volt battery Total DJS TOTAL HOME CARE CTR - FIRE $59.99 Paid Chk# 030989 5/21/2012 DON OS PEST CONTROL E 101-41940-405 Repair/Maint - Buildings $160.31 04272012 CH 5959 Main spray facility for ant issue Total DON OS PEST CONTROL $160.31 Paid Chk# 030990 5/21/2012 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $788.30 F42320 PD 19-19-19 turf energizer 5 Total FEDERATED CO-OPS, INC. $788.30 Paid Chk# 030991 5/21/2012 HELENA CHEMICAL (MN T&O) E 101-45100-210 Operating Supplies (GENERAL) $342,00 134718874 PD 2 gal tazo-B liquid Total HELENA CHEMICAL (MN T&O) $342.00 Paid Chk# 030992 5/21/2012 HENRYS WATERWORKS, INC E 602-49400-210 Operating Supplies (GENERAL) $92.17 15753 UD (water) female copper thread flare copper piggy back nut/rubber meter connection gasket Total HENRYS WATERWORKS, INC $92.17 Paid Chk# 030993 5/21/2012 INTERNATIONAL CODE COUNCIL E 101-42400-433 Dues and Subscriptions $125.00 2889337 BD 2013 membership dues Total INTERNATIONAL CODE COUNCIL $125,00 Paid Chk# 030994 5/21/2012 JOINT POWERS BOARD E 602-49400-372 JP Dist $93,101.82 301512-051512 JP Dist collected/due E 602-49400-300 Professional Srvs (GENERAL) ($682.11) 301512-051512 JP CC collection fee collected/due E 602-49400-374 JP Dist Pen $2,186.73 301512-051512 JP Dist Pen collected/due E 206-49400-378 JP WAC $3,761.00 301512-051512 JPB-WAC collected/due E 602-49400-371 JPDIST COMBO $3,294.58 301512-051512 JP Dist II low collected/due E 602-49400-375 JP Access $28.00 301512-051512 JP ACCESS collected/due E 602-49400-377 JP Fed Wtr Test Pen $76.90 301512-051512 JP Fed Wtr Test Pen E 602-49400-377 JP Fed Wtr Test Pen $3,044.29 301512-051512 JP Fed Wtr Test collected/due Total JOINT POWERS BOARD $104,811.21 Paid Chk# 030995 5/21/2012 LAKE COMMUNITY BANK E 101-41400-300 Professional Srvs (GENERAL) $200.00 Safety Box 130 CH rental of safety deposit box Total LAKE COMMUNITY BANK $200.00 Paid Chk# 030996 5/21/2012 MES - MIDAM E 101-42000-585 Capital -Air Packs $65.19 00312310-SNV FD bottle switch, assembly, inlet Total MES - MIDAM $65.19 Paid Chk# 030997 5/21/2012 MINNESOTA MUNICIPAL UTILITIES E 601-49450-433 Dues and Subscriptions $155.00 39141 2013 Drug & Alcohol Testing Total MINNESOTA MUNICIPAL UTILITIES $155.00 Paid Chk# 030998 5/21/2012 MN FIRE SERVICE CERTIFICATION E 101-42000-208 Training and Instruction $75.00 1363 FD firefighter I Cert Exam (Wortman) Total MN FIRE SERVICE CERTIFICATION $75.00 Paid Chk# 030999 5/21/2012 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $108.00 634 May 2012 Animal Control Service Total MONTICELLO ANIMAL CONTROL $108.00 Paid Chk# 031000 5/21/2012 MOTOROLA SOLUTIONS, INC. E 101-42000-586 Capital - Pagers $4,210.92 13895160 FD 800 mhz software upgrade, battery Total MOTOROLA SOLUTIONS, INC. $4,210.92 Paid Chk# 031001 5/21/2012 NAPA AUTO PARTS E 101-43100-404 Repair/Maint - Machinery/Equip $254.80 816981 PW oil, filter, hyd filt, fuel, switch, butt E 101-43100-404 Repair/Maint - Machinery/Equip $133.39 817994 PW dist cap, rotor, gasket, diaphragh, gasket set, champ copper spark pl, br Total NAPA AUTO PARTS $388.19 M:\Public Data\Requests for Council Actions (RCA)\2012\05 212012 Finance Bills Report (RCA).doc Meeting Date: May 21, 2012 Mayor and Council Communication - May 21, 2012 Finance - Payment of Claims Page 6 of 7 Check Amt Invoice Comment Paid Chk# 031002 5/21/2012 NEXTERA COMMUNICATIONS E 101-42000-321 Telephone $64.11 94666-0512 FD phone service E 101-43100-321 Telephone $64.11 94666-0512 PW phone service E 101-42400-321 Telephone $183,16 94666-0512 BD phone service E 602-49400-321 Telephone $27.47 94666-0512 LID (water) phone service E 601-49450-321 Telephone $27.47 94666-0512 LID (sewer) phone service E 101-41940-321 Telephone $549.49 94666-0512 CH 5959 Main phone service Total NEXTERA COMMUNICATIONS $915,81 Paid Chk# 031003 5/21/2012 PREMIER 94 TRUCK SERVICES E 601-49450-404 Repair/Maint - Machinery/Equip $70.20 0135668-IN UD (water) tractor dot inspection mech8 Total PREMIER 94 TRUCK SERVICES $70.20 Paid Chk# 031004 5/21/2012 PREMIER BANKS E 101-41400-433 Dues and Subscriptions $14.00 3601-00077-0512 CH licensing -equip lease E 602-49400-300 Professional Srvs (GENERAL) $14.00 3601-00077-0512 LID (water) licensing -equip lease E 601-49450-300 Professional Srvs (GENERAL) $14.00 3601-00077-0512 LID (sewer) licensing -equip lease E 604-49660-300 Professional Srvs (GENERAL) $14.00 3-601-00077-0512 LID (stormwater) licensing -equip lease E 605-43200-300 Professional Srvs (GENERAL) $14.00 3601-00077-0512 LID licensing -equip lease Total PREMIER BANKS $70.00 Paid Chk# 031005 5/21/2012 SPORT SYSTEMS UNLIMITED CORP E 810-00000-405 Repair/Maint - Buildings $272.15 0035114-IN ARENA equip gate repair (lumber - screws -labor) Total SPORT SYSTEMS UNLIMITED CORP $272 15 Paid Chk# 031006 5/21/2012 ST. CROIX RECREATION COMPANY E 101-45100-530 Capital - Improvements $1,521.90 17252 PD 8' perforated bench inground (green/green) Total ST. CROIX RECREATION COMPANY $1,521.90 Paid Chk# 031007 5/21/2012 STRATEGIC EQUIPMENT AND SUPPLY E 101-41940-580 Capital - Other Equipment $849.40 1885486 CH folding tables/add'I silverware Total STRATEGIC EQUIPMENT AND SUPPLY $849A0 Paid Chk# 031008 5/21/2012 SUMMIT SUPPLY CORP. E 101-45100-530 Capital - Improvements $490.00 70629 PD 32 gal dome top black Total SUMMIT SUPPLY CORP. $490,00 Paid Chk# 031009 5/21/2012 SUN PRESS & NEWSPAPERS E 101-41400-300 Professional Srvs (GENERAL) $142.64 1100402CEMP Advertising City Clerk Total SUN PRESS & NEWSPAPERS $142.64 Paid Chk# 031010 5/21/2012 T-MOBILE - 828941579 E 101-41400-323 Cell Phones $85.92 828941579-0512 CH-Adm May 2012 phone E 101-41500-323 Cell Phones $64.59 828941579-0512 CH -Fin May 2012 phone E 101-42000-321 Telephone $146.43 828941579-0512 FD May 2012 phone E 101-41400-323 Cell Phones $31.99 828941579-0512 CH-FD gen'I May 2012 phone E 101-41300-321 Telephone $64.16 828941579-0512 CH-Adm May 2012 phone E 101-41700-303 Engineering Fees $58.22 828941579-0512 CH-PW/Eng May 2012 phone Total T-MOBILE - 828941579 $451.31 Paid Chk# 031011 5/21/2012 T-MOBILE - ACCOUNT 828939188 E 601-49450-323 Cell Phones $59.09 828939188-0512 UD (sewer) May 2012 phone E 602-49400-323 Cell Phones $59.10 828939188-0512 LID (water) May 2012 phone E 101-45100-323 Cell Phones $59.10 828939188-0512 PD May 2012 phone E 101-43100-323 Cell Phones $59.10 828939188-0512 PW May 2012 phone E 101-42400-323 Cell Phones $57.74 828939188-0512 BD May 2012 phone Total T-MOBILE - ACCOUNT 828939188 $294.13 Paid Chk# 031012 5/21/2012 UNIVERSAL LICENSING SERVICES E 601-49450-433 Dues and Subscriptions $155.04 WNLS597- LID (sewer) Plant License Sery Total UNIVERSAL LICENSING SERVICES $155.04 Paid Chk# 031013 5/21/2012 WIRTZ, PATRICE G 101-22900 Rental Deposit Escrow $100.00 RE0412 Reimburse Resident Damage Deposit Total WIRTZ, PATRICE $100.00 M:\Public Data\Requests for Council Actions (RCA)\2012\05 212012 Finance Bills Report (RCA)_doc Meeting Date May 21, 2012 1 Mayor and Council Communication — May 21, 2012 Finance — Payment of Claims Page 7 of 7 Paid Chk# 031014 5/21/2012 XCEL ENERGY E 101-43160-381 Electric Utilities E 601-49450-381 Electric Utilities E 101-41940-381 Electric Utilities E 101-43100-381 Electric Utilities E 101-43160-381 Electric Utilities E 101-45100-381 Electric Utilities E 101-42000-381 Electric Utilities E 101-45100-381 Electric Utilities E 101-43160-381 Electric Utilities E 101-43160-381 Electric Utilities E 101-45100-381 Electric Utilities E 101-45100-381 Electric Utilities Total XCEL ENERGY 10100 Premier Bank Fund Summary 10100 Premier Bank 101 GENERAL FUND 206 WAC FUND 468 CSAH 19 RAMPS/1 94 Project 601 SEWER FUND 602 WATER FUND 604 STORM WATER 605 Recycling Fund 810 STMA ARENA Check Amt Invoice Comment $456.47 323962071 $4,651.82 323962071 $1,470.01 323962071 $379.82 323962071 $16.32 323962071 $80.85 323962071 $455.68 323962071 $4.46 420543060 $5,330.37 420543581 $22.99 421157871 $24.65 421374486 $3.66 421374564 $12,897.10 $149,228.39 $36,651.36 $3,761.00 $527.02 $5,954,51 $101,400.41 $234.00 $14.00 $686.09 $149,228.39 City Street lighting UD 11728 63rd St WWPlant City facilities PW facility 11822 63rd St City Street lighting PD other misc parks FD 11350 - 57th St Oakside park & lot City Street lighting 1998 Main Av traffic signal Four Seasons park & lot Central Park civil defense siren M:\Public Data\Requests for Council Actions (RCA)\2012\05 212012 Finance Bills Report (RCA).doc Meeting Date: May 21, 2012 A\1bertV1ll£ Mayor and Council Communication May 10, 2012 SUBJECT: CONSENT AGENDA — ACTING CITY CLERK — ALBERTVILLE LIONS ONE -DAY LIQUOR LICENSES RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve three (3) One -Day 3.2% Malt Liquor License applications submitted by Albertville Lions Club for the duration of the 2012 Friendly City Days celebration that will be held within the Central -City Park. The specified dates and times of operation are: Friday, June 8, 2012 running from 1:00 p.m. to 12:00 a.m.; Saturday, June 9, 2012 running from 10:00 a.m. to 12:00 p.m.; and, Sunday, June 10, 2012 running from 10:00 a.m. to 5:00 p.m. BACKGROUND: This is the annual One -Day 3.2% Malt Liquor License applications that have been submitted by the Albertville Lions Club for the City Celebration. The Acting City Clerk has prepared a recommendation for the Mayor and City Council to review and approve the 3.2% Malt Liquor Licenses at a regular meeting. At such time the Council may ask questions regarding the liquor license applications that have been submitted to the City. These liquor licenses are for an annual City celebration that allows the non-profit organization to be in Central -City Park past the normal park hours of 10:00 p.m., which would allow 3.2% malt beverages to be sold, served, and consumed after 10:00 p.m. KEY ISSUES: • The Albertville Lions Club has submitted the applications for three (3) One -day 3.2% Malt Liquor Licenses with dates that coincide with the annual City celebration of Friendly City Days over the last number of years. • There has been one (1) One -Day 3.2% Malt Liquor License application previously submitted by the Albertville Lions Club for the 2012 calendar year. • Council has the option to either approve or deny any One -Day 3.2% Malt Liquor License application that has been submitted to the City. • According to the 2005 Albertville Municipal City Code, Central -City Park closes at 10:00 p.m. every day with the exception of the annual City celebration of Friendly City Days event. FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the applicant for liquor licensing. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and direct staff to take action regarding all liquor licenses and gambling permit applications received by the City of Albertville. Submitted through: Tina Lannes, Finance Director Department/Responsible Person: Administration/Tina Lannes, Finance Director/Acting City Clerk M \Public Data\Requests for Council Actions (RCA)\2012\05 212012 Consent City Clerk (Albt Lionsl 3 {1-day) Liq Lie FCDs) RCA.doc Meeting Date May 21, 2012 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-027 A RESOLUTION ACKNOWLEDGING A DONATION FROM THE WOMEN OF TODAY WHEREAS, the City of Albertville is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 412.21 and 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statues Section 471.17; and WHEREAS, the City of Albertville has received a donation in the amount of $300.00 from the Women of Today; and WHEREAS, the City Council would like to thank the Women of Today and commend them for their support. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Albertville, Minnesota, that the donation be accepted and acknowledged with gratitude. And be it further resolved that said funds shall be deposited to the general fund, and used for the designated purposes. Adopted this 21s' day of May, 2012 by the City Council of the City of Albertville. Mark Meehan, Mayor Tina Lannes, Finance Director/Acting City Clerk MAPublic Data\Resolutions\2012 Resolutions\R 2012 027(Accept find out who it's from Donation).doc Meeting Date: May 21, 2012 16 Albertville Parks Committee meeting minutes May 8, 2012 Attendees: Andy Swanson, Tim Guimont, Sharon Oakvik, Mark Barthel, Larry Sorensen, Jill Hendrickson, LeRoy Berning Visitors: none Winter Park: Tim ordered a new sign for the park from Invision Glass, is expected soon. Explore Your Parks Night: Event is scheduled for Friday, May 18, 6-8 pm There will be prizes awarded for kids and adults at each park, including: weather radios, fertilizer or gift certificate from the Federated Co -Op, carnival tickets for kids, $25 gift cert. from Coborn's, possibly a slip-n-slide from DJ's. Each park will have one bucket for entry slips for adults, one for kids. Tim will get the buckets. One ticket per adult, one per kid per park; the more parks a person visits, the more chances he or she has to win a prize. LeRoy will provide a couple EZ-Up tents for parks. Park board members will meet at city hall at 5:30 to get buckets, tents and prize slips. Health Source Chiropractic wants to give massages at a park. Committee is OK with this; Tim will call and let them choose the park. Skate Park Will move skate -park back to its original spot on Lander Ave. It has been in the ice rink for the past two years, but many bike riders used it there. AFCD A phone line has been installed at Central Park to service the ATM during Albertville Friendly City Days, and a spigot was installed near the far left field of baseball field near the ice arena. Next meeting: date not set, but Tim will follow up with committee to possibly have a meeting in July Minutes prepared by Andy Swanson, aswanson@embargmail.com; 763-370-2428 M:\Public Data\City Council\Council Minutes\2012 Minutes\Park Minutes\May 8 2012 meeting minutes.docx Meeting Date: May 21, 2012 17 A\IbertVille snum Town UVkW mg ON Ufa. 5959 Main Avenue NE P.O. Box 9 Albertville, MN 55301 May 17, 2012 This letter is provided to inform Albertville residents and businesses of recent staff additions and changes within City Hall. The City welcomes Sue Schwalbe as a new full-time Administrative Assistant. Sue is very familiar with city functions and brings a great deal of experience to the City. You will find Sue at the front counter position and focused on customer service. The City is also in the process of selecting a City Clerk. The Clerk position is responsible for many essential duties including public notices, meeting agendas and minutes, as well as record retention and the election process. Vacant positions currently being assessed by the City Council include the office of the City Administrator and the Building Official. The Council is currently evaluating interim and permanent options for both of these positions. Sincerely, Albertville Council Members M:\Public Data\City Council\Council Packet inform ation\2012\05 21 2012\Council letter to residents re personnel.doc Meeting Date: May 21, 2012 A,lb£rtA l le Mayor and Council Communication , �.ft�W W.. May 15, 2012 SUBJECT: Engineering — I-94 WB C-D Road Project Update Work on. the inside shoulder bypass lane continues. Upon the initial switch of traffic to the bypass, severe pavement failures occurred due to the bituminous mix and wet weather conditions. Staff is working with the Contractor to correct the shoulder failures and are scheduled to complete the correction during evening hours on the 16tb thru the 22nd. Once the shoulder is complete, traffic will be shifted and the traffic control barrier will be installed. During this phase, freeway traffic will be restricted to one lane in both directions generally between 9:00 PM and 7:00 AM. AT&T has completed the relocation of the fiber optic cable and excavation for the wall has begun. CenterPoint Gas is working on the gas relocation and expects to complete work the week of the 21 St. The retaining wall sub -contractor will be mobilizing to the site on the 17tb and will likely begin piling operations on the 18th. Retaining wall construction will continue thru July. The exact date of the detour posting for the NE CSAH 37 ramp has yet to be determined, but is expected to occur in late May. Miscellaneous Project Related Items: • The City Facility at 5964 Main is being used as the project office. • Disbursement of 50% of the State Funds has been requested. • Staff is working with PFA to complete the loan requirements. • Staff presented the project to the Outlet Mall at their recent store manager's meeting. • Staff is working with the Ownership group of the Mall concerning the preliminary assessment. • The first partial payment request will be presented for approval in June. • The posted freeway speed will be reduced from 70 to 60 MPH thru the project corridor during construction. If at any time you have any questions or would like more of a project update, please call. I will be at the May 21, 2012 City Council meeting to discuss project progress and address any questions/concerns you may have. Department/Responsible Person: Engineering/Adam Nafstad, Public Works Director Attachments: none M:\Public Data\City Council\Council Packet information\2012\05 21 2012\RCA (194 Project Update 5_15_12).doc Meeting Date: May 21, 2012 �bertvi Ile Mayor and Council Communication May 17, 2012 SUBJECT: CITY CLERK POSITION RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the Personnel Committee's recommendation to adopt the following: MOTION TO: direct staff to offer Kimberly Olson for the full-time City Clerk position at probationary wage of $23.49 per hour ($48,850) and an increase of $.58 per hour ($50,074) upon passing the six month probationary period, based on a satisfactory performance review. BACKGROUND: Public Works Director/City Engineer Adam Nafstad, Finance Director Tina Lannes, Council Members Hendrickson and Vetsch interviewed four of the sixty-eight individuals who applied for the City Clerk position. All the selected applicants interviewed well; however, Ms. Olson is believed to be the best fit for the position. Ms. Olson exhibited many strengths needed for the City Clerk position with key qualities as follows: • Fourteen years of municipal experience • Personality that compliments staff and Council • Customer Service orientated • Motivated by challenges and projects • Ambitious • Mirrors our expectation in job functions and duties • Website management knowledge • Newsletter experience • Strong communication skills • Positive attitude, but modest FINANCIAL CONSIDERATIONS: The position was budgeted for all of 2012 and to fill the vacant position in April. Budgeted funds are available for the position. LEGAL ISSUES: The City Council has the authority to hire personnel. Department/Responsible Person: Ad Hock Committee Submitted in Cooperation with: Tina Lannes, City Finance Director and Adam Nafstad Public Works Director/City Engineer M:\Public Data\Requests for Council Actions (RCA)\2012\05 212012 City Clerk Position RCA.doc Meeting Date May 21, 2012 INTERIM MANAGEMENT AGREEMENT THIS AGREEMENT is made and entered into this day of May 2012, between the City of Albertville, MN (hereinafter referred to as the "City"), and Government Services (hereinafter referred to as "Government Services "). BACKGROUND FACTS A. The City wishes to employ the services of Government Services as an independent contractor/consultant to provide Interim City Administrator Services for the City of Albertville, Minnesota, during such time as the City is conducting its search for a permanent City Administrator. B. The City and Government Services desire to provide for certain procedures and requirements regarding the contracting of Government Services by the City. C. Government Services wishes to provide City Administrator Services for the City using an employee of Government Services, under the terms and conditions of this Agreement. TERMS OF AGREEMENT In consideration of the facts mentioned above and the mutual promises set out below, the parties agree as follows: 1. Duties: City agrees to contract with Government Services to provide Interim City Administrator Services for the City to perform all duties as specified by law and ordinance and perform such other proper duties as assigned by the City Council. Government Services will make available one of its professional employees to the City to serve in the role of consulting Interim City Administrator until a new employee is hired by the City to serve as City Administrator for the City. The person made available by Government Services to serve as the consulting Interim City Administrator will not be a candidate for the permanent City Administrator position at the City. Government Services shall make the designated person available to the City Council and City Staff for one or more interviews prior to the City's acceptance of such candidate. If the City does not accept the person designated by Government Services, Government Services shall immediately provide another person and make such person available to the City for interview purposes. This process shall be repeated until either party informs the other that it has concluded that further attempts would no longer be productive, at which time this Agreement shall terminate. 3. The City has already begun contacting a number of people who may interested in the interim City Administrator position. A list of these people is attached hereto as Exhibit A. Nothing in this Agreement shall prohibit the City from hiring anyone from such list as a City employee in the position of interim City Administrator, and in such event, the City shall have no liability to Government Services. 4. Relationship of the Parties: The parties specifically intend for Government Services to be an independent contractor, and for the person designated by Government Services and approved by the City to serve as Interim City Administrator to be an employee of Government Services and not an employee 21 of the City. In the event the City is dissatisfied with the services of the Government Services employee serving as Interim City Administrator, the City may suspend the services of Government Services until such time as Government Services designates another Government Services employee acceptable to the City to serve as Interim City Administrator. Government Services shall be responsible for all income tax withholding, Social Security and Medicare withholding and matching payments, worker's compensation insurance and unemployment insurance for the individual serving as Interim City Administrator. 5. Compensation: The City shall pay Government Services at the rate of $50 per hour for all hours worked by the Interim City Administrator, but in no event shall the City pay for more than 40 hours per week. Government Services shall submit a monthly billing to the City detailing the hours devoted to City business by the Interim City Administrator. 6. Terms and Conditions: Government Services will serve at the will of the Council and its services may be terminated any time by the City upon two weeks written notice to Government Services. Should the City terminate the consulting services of Government Services without notice, the City shall pay Government Services $2,000 to compensate Government Services for the two weeks of lost billings, provided Government Services is not otherwise in violation of this Agreement. If Government Services decides to terminate its services to the City, Government Services will provide the City a minimum of 30 days notice of its intent to terminate. 7. Cell Phone: City shall provide the Interim City Administrator with a City -owned cell phone for use on City business. 8. Automobile: The City will reimburse Government Services for mileage when the Interim City Administrator is traveling on City business. There shall be no reimbursement for the Interim City Administrator's initial travel to City Hall at the start of the day and travel from City Hall at the end of the day. 9. Outside Activities: During the term of this Agreement, Government Services shall not provide services to any other entities that would cause Government Services to have a conflict of interest in carrying out the functions of Interim City Administrator for the City. 10. Indemnification: In addition to that which is required under state and local law, the City shall defend, save harmless and indemnify Government Services against any tort (other than any intentional torts), professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Government Service's duties as Interim City Administrator, provided, however, that: a. In no event shall the City's obligation under this paragraph exceed the tort liability limitations for municipalities under Minn. Stat. Chapter § 466; and b. The City's obligation under this paragraph shall be further limited to the extent of insurance coverage available and applicable to the Interim City Administrator in the City's existing League of Minnesota Cities Insurance Trust policy. 2 22 11. Bonding: The City shall bear the full cost of any fidelity or other bonds required or desired of Government Services. 12, Effective Date: This Agreement shall be binding upon the City and Government Services upon the City Council approving a specific employee of Government Services designated by Government Services to serve as Interim City Administrator. If the City fails to so approve any such designated person, then this contract shall terminate upon written notice by one party to the other and neither party shall be liable to the other party under this Agreement. 13. Duration of Agreement: If not earlier terminated, this Agreement shall terminate at such time as the City hires a permanent City Administrator and such person reports to the City for his/her first day of work. In the event the City requests that Government Services send a different person to serve as Interim City Administrator and Government Services is unable to send someone acceptable to the City within two weeks of such request, the City may terminate this Agreement upon written notice to Government Services. 14. Notices: Notices to the City which are required under this Agreement shall be sent to the Albertville City Clerk, P.O. Box 9, Albertville, Minnesota 55301. Notices to Government Services which are required under this Agreement shall be sent to City of Albertville, Minnesota Mark Meehan, Mayor City Clerk Government Services By 23 �bertv;1le S-A, LWk,9. 9ft 4w UF- Mayor and Council Communication May 16, 2012 SUBJECT: BUDWEISER CLYDESDALES COME TO ALBERTVILLE BACKGROUND: Two gentlemen stopped in at City Hall on Wednesday, May 16, 2012 requesting direction and/or permission to have the Budweiser Clydesdales come into Albertville on Thursday, June 7, 2012, from about 4-6 p.m. They would like to make the following route stopping for pictures, introduction to the horses, etc. Horse route: Park on the back side of Corborns. (Leaving space for the fire emergency route) From there they will go through the parking lot to Pub House 19. They will circle around Pub House 19 and star a journey down LaCenter Ave, down 57th to Lachman heading towards Westside Liquor Store. From there they would like to get onto County Road 37 go over the railroad tracks to 60th Street turn right to Main Ave. Then head down Main making a stop at The 152 Club, then Geers Sports Bar and unto Neighbors. They plan on being on Main Ave about 1 hour. During this time they would like the road to be closed from 59th Ave to 57th Ave. They spoke with and received a verbal okay from the Wright County Police, Jay Eull of Fire, Coborns, Westside Liquor, and Geez on Main. The Albertville Lions were also notified along with Leroy Berning. Staff advised City of Albertville departments that if they have concerns regarding this two hour event to let us know and we can contact the representatives This is no affiliation with the Friendly City Days as Coors is the sponsor this year. Submitted through: Tina Lannes, Finance Director MAPublic Data\City Council\Council Packet information\2012\05 21 2012\Clydesdales.doc Meeting Date May 21, 2012