2012-06-04 CC PacketCity of Albertville Council Agenda
NlbertvilleSN"a T L"W ft ON Ufa: y� Monda June 4 2012
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of
general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings
are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5)
minutes.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE — ROLL CALL
3. CITIZENS OPEN FORUM — (time reserved 5 minutes)
4. AMENDMENTS TO THE AGENDA
5. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the May 21, 2012 Regular City Council minutes as presented (pgs 1-5)
B. Authorize the Monday, June 4, 2012 payment of the claims that includes electronic
payments 1192 EFT-1201 EFT and check numbers 31025 to 31047 as presented (pgs
6-10)
C. Approve the St. Alberts Catholic Church's Gambling Application for and exempt
permit to conduct bingo, raffles, paddlewheels, pull -tabs and tipboards for the annual
parish festival. (pgl I )
6. DEPARTMENT BUSINESS
A. City Council
B. Planning/Zoning
1). Center Cut Meats Signage (discussion)
2). Dominium Development Townhomes Approve Resolution 2012-028, entitled a
Resolution Supporting the proposed Albertville Meadows Townhomes II and an
allocation of housing tax credits for the development provided by the Minnesota
Housing and Finance Agency. (pgs 12-15)
C. Public Works Director/City Engineer
1). 1-94 Project Update (pg 16)
2). Appointment of Temporary Building Inspector (pgs 17-18)
D. Legal
E. Administration
City of Albertville Council Agenda
June 4, 2012 Page 2 of 2
7. ANNOUNCEMENTS and or UPCOMING MEETINGS
June 4, 2012 City Council Meeting @ 7:00 p.m.
June 11, 2012 Arena Board Meeting — Cancelled next meeting July 9, 2012
June 12, 2012 Planning and Zoning Commission Meeting @ 7:00 p.m.
June 18, 2012 City Council Meeting @ 7:00 p.m.
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8. ADJOURNMENT (Council will take a 5 minute recess prior to workshop to discuss
transition plan)
M:\Public Data\City Council\Council Agendas\2012 Agendas\06 04 2012 Agenda.doc
Meeting Date: June 4, 2012
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ALBERTVILLE CITY COUNCIL
Monday, May 21, 2012
MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Meehan called the regular City Council meeting to order at 7:02 p.m.
ROLL CALL
7:00 PM
Present: Mayor Mark Meehan, Council members John Vetsch, Jillian Hendrickson and Dan
Wagner
Absent: Larry Sorensen
Others Present: Finance Director/Acting City Clerk Tina Lannes, Public Works Director/City
Engineer Adam Nafstad, City Attorney Michael Couri and City Planner Alan Brixius
CITIZENS OPEN FORUM
Jim Walsh — Citizen Request to Speak and be on the Agenda
Mr. Walsh spoke to the Council about the City Administrator's discharge and how he was
satisfied with the job Larry Kruse did for the City of Albertville. Mr. Walsh mentioned that the
City Administrator job is tough because he has been on guard and dedicated as that position
upholds Council direction. He mentioned that he has been a resident for over 32 years where he
has seen the community grow. Mr. Walsh stated that dismissing the City Administrator was not
in the best interest of Albertville and he holds the Council accountable for the money it will cost
the residents. He felt the reasons were not valid and believed that there were just a few members
that did not like the City Administrator. He stated that if what happened to Mr. Kruse happened
to any of them they would not like it. Mr. Walsh asked them to reconsider their decision as it
will cost the taxpayers a lot of money. He felt the reasons for the dismissal were not clear
especially since he received a good review a little time before and the decision was not in the
interest of the taxpayers. Mr. Walsh also stated that the cost of this dismissal will create a
burden on the taxpayers who do not have that kind of money especially since the City has been
maintaining a certain level of tax. With the creeping taxes and less money due to the bad
economic times, the Council needs to consider what people outside the City of Albertville think,
especially developers who are looking at the city with an interest of a good relationship. Mr.
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City of Albertville
DRAFT City Council Minutes
May 21, 2012
Page 2of5
Walsh finished with a request to reconsider their decision and thanked the Council for allowing
him to speak.
Dominium Housing Presentation — Ron Mehl
Ron Mehl from Dominium Management presented a power point presentation about the
proposed townhome development. He discussed the requirements for tenants and how
Dominium is committed to maintaining their properties. Previously Council requested
information about crime and working with the current homeowners association and Ron also
addressed those issues. The crime statistics show a 50% decrease in calls since 2001 for the
Dominium owned properties in Albertville. Ron also discussed how Dominium was working
with the current homeowners association. Dominium is looking for a resolution in support of the
townhome development project and an allocation of housing tax credits for the development.
APPROVAL OF THE AGENDA
CMs Vetsch/Wagner motioned to approve the Monday, May 21, 2012 agenda as amended.
Motion carried unanimously.
CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City Staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approve the April 30, 2012 Special City Council minutes as presented
B. Approve the May 7, 2012 Regular City Council minutes as presented
C. Authorize the Monday, May 21, 2012 payment of the claims that includes electronic
payments 1163 EFT- 1173 EFT and check numbers 30977 to 31014 as presented
D. Approve the three (3) One -day 3.2% Malt Liquor License that has been submitted by
the Albertville Lions for the duration of the 2012 Friendly City Days celebration that
will be held within the Central -City Park
E. Approve Resolution No. 2012-027, entitled a Resolution Acknowledging a Donation
from the STMA Women of Today and deposit the donation of $300 towards Fire
Department needs
CMs Hendrickson/Wagner motioned to approve the consent agenda with the motion carried
unanimously.
MA\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 05 21 2012 (DRAFT).doc
City of Albertville
DRAFT City Council Minutes
May 21, 2012
Page 3 of 5
DEPARTMENT BUSINESS
City Council
Parks Committee minutes — CM Hendrickson updated the Council that Explore Your Parks Night
was a great success. In addition, CM Hendrickson added the skate park will be set up this year
in its original location.
Joint Powers Board update — No update
ST 14 Ice Arena Board update — CM Wagner updated the Council on the roof replacement on
the Arena that the board authorized the first payment and completing process for the final
payment. He additionally mentioned staff will continue to work with the league insurance for
the additional work needed by change orders for coverage.
CM Wagner updated Council on the STMA Arena Board's decision to change rates for the
summer if 40 hours of ice time are purchased the group will receive a rate of S 125.
Written Notice to Albertville Residents — Council reviewed the draft transition letter to be sent to
the residents.
CM Vetsch/Mayor Meehan motioned to authorize staff to send the transition letter as drafted
with the May 22, 2012 utility bills. Motion carried unanimously.
Transition Plan and moving forward — CM Hendrickson lead a short discussion on how to get
the Council and Staff to come together as a team and move forward with the decisions of interim
and permanent City Administrator positions.
Public Works Director/City Engineer
I-94 Westbound Collector -Distributor Project Update- Public Works Director/City Engineer
Adam Nafstad presented an update on the I-94 Westbound Collector -Distributor Project stating
that the use of the old public works building at 5964 Main Ave. NE was working out well for the
job shack. Nafstad also mentioned that the project is moving forward and the speed limit will be
reduced to 60 MPH on I-94 for the remainder of the project. The anticipated finish date is
November 15, 2012, but the rain is causing issues.
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City of Albertville
DRAFT City Council Minutes
May 21, 2012
Page 4 of 5
2012 Maintenance Projects (Discussion) - Public Works Director/City Engineer Adam Nafstad
had a short discussion on upcoming possible maintenance projects and the amount budgeted
versus the needs for 2012. Some of the items discussed were Seal Coating, 52nd Street Storm
Sewer Repair, Striping (street and parking lots), Karston Drive Subsurface Drainage and 57tn
Street Curb and Storm Sewer Repair.
City Clerk Position update- Public Works Director/City Engineer Adam Nafstad and Finance
Director Tina Lannes presented the recommendation from the Ad -Hock Committee for the hiring
of a City Clerk.
CMs Hendrickson/Vetsch Public motioned to direct staff to offer Kimberly Olson the full-time
City Clerk position at $24.07 per hour ($50,074 annually). Motion carried unanimously.
Ad Hock Committee Update
Interim City Administrator — small discussion requesting direction. The Ad -Hock
Committee and staff were directed by Council to meet with the candidate for the interim
City Administrator position.
Permanent City Administrator — discussion on what items they are looking for with the new
City Administrator.
Search Firms- Proposals distributed at the meeting — nothing was discussed.
Legal
Government Services Contract - nothing was discussed.
Administration
Budweiser Clydesdales for your information — Finance Director Tina Lannes informed Council
that the Budweiser Clydesdales are going to be in Albertville Thursday, June 7, 2012 form 4-6
P.M.
ANNOUNCEMENTS and or UPCOMING MEETINGS
May 28, 2012 City Offices Closed (Holiday)
June 4, 2012 City Council Meeting @ 7:00 p.m.
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City of Albertville
DRAFT City Council Minutes
May 21, 2012
Page 5 of 5
June 11, 2012 Arena Board Meeting — Cancelled next meeting July 9, 2012
June 12, 2012 Planning and Zoning Commission Meeting @ 7:00 p.m.
June 18, 2012 City Council Meeting @ 7:00 p.m.
ADJOURNMENT
CMs Vetsch/Mayor Meehan motioned to adjourn the meeting at 9:00 p.m. Motion carried.
unanimously.
Tina Lannes, Finance Director/Acting City Clerk
M:\Public Data\City Council\Council Minutes\2012 Minutes\City COunCll\M 05 21 2012 (DRAFT).doc
A.1b£rtA l le Mayor and Council Communication
May 31, 2012
SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, June 4, 2012 payment of the claims that includes check
numbers 1192 EFT —t20.1 EFT and checks numbered 31025 to 31047 as presented except the
bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded)
Check No. 1200E City of St. Michael — Inspections I-94 100 hours
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Finance Bills Report (RCA).doc
Meeting Date: June 4, 2012
Mayor and Council Communication — June 4, 2012
Finance — Payment of Claims
A\1bertville
Small Tcpwn Living. Big Coto We.
Check Detail Register
June 2012
10100 Premier Bank
Paid Chk# 001192E
5/31/2012 BRAUN INTERTEC CORP
E 468-49000-303
Engineering Fees
Total BRAUN INTERTEC CORP
Paid Chk# 001193E
5/31/2012 FASTENAL COMPANY
E 101-43100-215
Shop Supplies
Total FASTENAL COMPANY
Paid Chk# 001194E
5/31/2012 FYCC
E 10 1 -45000-598
Pledges & Contributions
Total FYCC
Paid Chk# 001195E
5/31/2012 GRAINGER
E 601-49450-404
Repair/Maint - Machinery/Equip
E 101-45100-210 Operating Supplies (GENERAL)
Total GRAINGER
Check Amt Invoice Comment
2 of 5
$455.00 350251 1-94/CSAH 19&37 QA Testing (WBCD
$455.00
$2.30 MNTC483876 PW 4-2.0 x 30 8.8 HCS Z parts for
$2.30
$1,587.42 1059 June 2012 FYCC programming (Albt
$1,587.42
$46.34 9825238794 UD (sewer) DP compact contractor,
$231.88 9834884737 PD metal halide lamp, MVR/1500/U-
$278.22
Paid Chk# 001196E
5/31/2012 JACKS OIL DIST., INC.
E 101-43100-212
Motor Fuels
$1,805.99 37543
PW no. 2 dyed fuel
E 601-49450-404
Repair/Maint - Machinery/Equip
($20.00) 37543
UD (sewer) overpayment credit
Total JACKS OIL DIST., INC.
$1,785.99
Paid Chk# 001197E
5/31/2012 MILLS, TATE
E 101-42000-404
Repair/Maint - Machinery/Equip
$34.26 052412 (T11) FD replacement chock blocks for
Total MILLS, TATE
$34.26
Paid Chk# 001198E
5/31/2012 MVTL LABORATORIES, INC
E 601-49450-218
Testing Expenses
$137.40
UD (sewer) water testing services
E 601-49450-218
Testing Expenses
$113A0 604441
UD (sewer) water testing services
Total MVTL LABORATORIES, INC
$250.80
Paid Chk# 001199E
5/31/2012 RANDYS SANITATION
E 810-00000-384
Refuse/Garbage Disposal
$74.95 56027-3-062012 ARENA waste/garbage service
Total RANDYS SANITATION
$74.95
Paid Chk# 001200E
5/31/2012 CITY OF ST. MICHAEL
E 468-49000-303
Engineering Fees
$6,500.00 05152012-1
1-94 St. Michael Sr. Tech sery (100 hrs
Total CITY OF ST. MICHAEL
$6,500.00
Paid Chk# 001201 E
5/31/2012 SHRED RIGHT -A ROHN INDUSTRIES
E 101-41400-300
Professional Srvs (GENERAL)
$30.00 123299
May 2012 document destruction of
Total SHRED RIGHT -A ROHN INDUSTRIES
$30.00
Paid Chk# 031025 6/4/2012 APPOLLO SYSTEMS - COMMERCIAL D
E 101-45100-405 Repair/Maint -Buildings $20.31 162220 Central Park Security (5801 Lander
Total APPOLLO SYSTEMS - COMMERCIAL $20.31
Paid Chk# 031026 6/4/2012 ARAMARK UNIFORM SERVICES
E 602-49400-417 Uniform Rentals $14.48 05-629-7491089 UD (water) uniforms
E 601-49450-417 Uniform Rentals $14.48 05-629-7491089 UD (sewer) uniforms
E 101-45100-417 Uniform Rentals $14.48 05-629-7491089 PD uniforms
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Finance Bills Report (RCA). doe
Meeting Date: June 4, 2012
Mayor and Council Communication - June 4, 2012
Finance - Payment of Claims
Page 3 of 5
Check Amt Invoice
Comment
E 101-43100-417
Uniform Rentals
$14A9 05-629-7491089
PW uniforms
E 602-49400-417
Uniform Rentals
$13.84 629-7495977
UD (water) uniforms
E 101-45100-417
Uniform Rentals
$13.84 629-7495977
PD uniforms
E 601-49450-417
Uniform Rentals
$13.84 629-7495977
UD (sewer) uniforms
E 101-43100-417
Uniform Rentals
$13.84 629-7495977
PW uniforms
E 101-45100-417
Uniform Rentals
$11.36 629-7500899
PD uniforms
E 602-49400-417
Uniform Rentals
$11.35 629-7500899
UD (water) uniforms
E 601-49450-417
Uniform Rentals
$11.36 629-7500899
UD (sewer) uniforms
E 101-43100-417
Uniform Rentals
$11.35 629-7500899
PW uniforms
E 101-41940-405
Repair/Maint - Buildings
$49.78 629-7505691
CH mops, towels, matt/rugs
E 101-42000-405
Repair/Maint - Buildings
$12.83 629-7505692
FD mops, matt/rugs
Total
ARAMARK UNIFORM SERVICES
$221.32
Paid Chk# 031027
6/4/2012 BROTHERS FIRE PROTECTION CO
E 101-43100-405
Repair/Maint - Buildings
$165.00 6328
PW 2012 annual alarm/fire inspection
Total BROTHERS FIRE PROTECTION CO
$165.00
Paid Chk# 031028
6/4/2012 BUSINESSWARE SOLUTIONS
E 101-41500-207
Computer Supplies
$193.57 159105-2
Fin/balance of invoice 159105
Total BUSINESSWARE SOLUTIONS
$193.57
Paid Chk# 031029
6/4/2012 CARLSON BUILDING SERVICES,
INC
E 468-49000-300
Professional Srvs (GENERAL)
$55.58 40475
1-94 WBCD Road (May janitorial sery
at 5964 Main -Job Shack)
E 468-49000-300
Professional Srvs (GENERAL)
$120.23 40475
1-94 WBCD Road (May janitorial sery
at 5964 Main -Job Shack)
Total CARLSON BUILDING SERVICES, INC
$175.81
Paid Chk# 031030
6/4/2012 CENTURYLINK COMMUNICATIONS AZ
E 101-41940-321
Telephone
$26.77 313117835-0611
CH (3486) IP phone sery
E 101-41940-321
Telephone
$26.08 313117835-0611
CH taxes, fees, chges
E 101-41940-321
Telephone
$26.77 313117835-0611
CH (3704) fax sery
E 101-41940-321
Telephone
$26.77 313117835-0611
CH2 (3695) IP phone sery
E 101-45100-321
Telephone
$26.82 313117835-0611
PD (2215) Central Park phone se
E 601-49450-321
Telephone
$27.73 313117835-0611
UD (sewer 1888) TP trouble-
E 101-42000-321
Telephone
$29.76 313117835-0611
FD (1340) IP phone sery
E 101-43100-321
Telephone
$29.76 313117835-0611
PW (0774) fax service
E 601-49450-321
Telephone
$35.71 313117835-0611
UD (sewer 0452) phone sery
E 468-49000-300
Professional Srvs (GENERAL)
$26.77 313117835-0611
1-94 (0269) fax service
E 101-42000-321
Telephone
$26.77 313117835-0611
FD (7474) fax sery
E 468-49000-300
Professional Srvs (GENERAL)
$65.80 313117835-0611
1-94 (0207) phone service
E 468-49000-300
Professional Srvs (GENERAL)
$28.34 313117835-0611
1-94 (0261) internet service
Total CENTURYLINK COMMUNICATIONS AZ
$403.85
Paid Chk# 031031 6/4/2012 CHARTER COMMUNICATIONS
E 468-49000-300 Professional Srvs (GENERAL) $109.18 5160141164 0512 1-94 phone/internet/fax service
Total CHARTER COMMUNICATIONS $109.18
Paid Chk# 031032 6/4/2012 CITY OF MONTICELLO
E 101-42700-309 Animal Control Contract $432.84 12795 April 2012 Animal Control Sery
Total CITY OF MONTICELLO $432.84
Paid Chk# 031033 6/4/2012 EARL F. ANDERSON, INC.
E 101-43100-215 Shop Supplies $80.43 0099002-IN PW 96x8 barricade boards & yellow
E 101-43100-226 Sign Repair Materials $441.18 0099053-IN PW barricade boards for street repair
Total EARL F. ANDERSON, INC. $521.61
Paid Chk# 031034 6/4/2012 FERGUS POWER PUMP, INC.
E 602-49400-404 Repair/Maint - Machinery/Equip $160.69 S0134112.001 UD (water) locator/monitor labor/tested
Total FERGUS POWER PUMP, INC. $160.69
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Finance Bills Report (RCA).doc
Meeting Date: June 4, 2012
Mayor and Council Communication - June 4, 2012
Finance - Payment of Claims
Page 4 of 5
Check Amt Invoice
Comment
Paid Chk# 031035
6/4/2012 FIRE INSTRUCTION & RESCUE EDUC
E 101-42000-107
Fire Training
$450.00 9049
FD ventilation trailer fire/medical
Total FIRE INSTRUCTION & RESCUE EDUC
$450.00
Paid Chk# 031036
6/4/2012 GFOA
E 101-41500-433
Dues and Subscriptions
$160.00 0135006 (2013)
Fin-Govm't Fin Officers Assoc
Total GFOA
$160.00
Paid Chk# 031037
6/4/2012 LAND EQUIPMENT
E 101-45100-404
Repair/Maint - Machinery/Equip
$405.91 52086
PD coupler ass'y & blade kit
Total LANO EQUIPMENT
$405.91
Paid Chk# 031038
6/4/2012 MENARDS - BUFFALO
E 101-42000-405
Repair/Maint - Buildings
$114.06 12201
FD 3 ply 3-black stripes
E 101-43100-215
Shop Supplies
$33.61 12201
PW construction lumber (2x4 stud &
E 101-43100-215
Shop Supplies
$12.83 12203
PW high performance gloves
Total MENARDS - BUFFALO
$160.50
Paid Chk# 031039
6/4/2012 MP NEXLEVEL, LLC
E 468-49000-300
Professional Srvs (GENERAL)
$6,406.32 96121
1-94 MN fiber re -locate (dig up existing
Total MP NEXLEVEL, LLC
$6,406,32
Paid Chk# 031040
6/4/2012 NITRO GREEN
E 810-00000-399
Miscellaneous
$65.41 272620516
ARENA round -up for grounds maint.
E 810-00000-399
Miscellaneous
$68.89 272620516
ARENA early spring R-1 grounds
Total NITRO GREEN
$134.30
Paid Chk# 031041
6/4/2012 SCHARBER & SONS
E 101-43100-215
Shop Supplies
$138.03 01 1099233
PW JD SG20-BP SPR Stihl mower
Total SCHARBER & SONS
$138.03
Paid Chk# 031042
6/4/2012 SCR, INC - ST. CLOUD
E 810-00000-405
Repair/Maint - Buildings
$583.33 248968
ARENA blanket maintenance -June
Total SCR, INC - ST. CLOUD
$583.33
Paid Chk# 031043
6/4/2012 SENTRY SYSTEMS, INC.
E 101-43100-405
Repair/Maint Buildings
$32.06 656680
PW monitoring services
E 101-42000-405
Repair/Maint - Buildings
$4.22 656680
FD testing services
E 101-42000-405
Repair/Maint Buildings
$22.66 656680
FD monitoring services
Total SENTRY SYSTEMS, INC.
$58.94
Paid Chk# 031044
6/4/2012 SRF CONSULTING GROUP, INC
E 468-49000-303
Engineering Fees
$671.26 06796.01-1
1-94
E 468-49000-303
Engineering Fees
$11,305.44 06796.01-1
1-94 Principal Eng/Sr Assoc Eng/Eng
Total SRF CONSULTING
GROUP, INC $11,976.70
Paid Chk# 031045
6/4/2012 TRYCO LEASING INC
E 604-49660-413
Office Equipment Rental
$18.00 6185
UD (stormwater) E2830 color copier
lease
E 601-49450-413
Office Equipment Rental
$49.49 6185
UD (sewer) E2830 color copier lease
E 602-49400-413
Office Equipment Rental
$22.50 6185
UD (water) E2830 color copier lease
E 101-41400-413
Office Equipment Rental
$134.98 6185
CH E2830 color copier lease
E 101-42000-404
Repair/Maint - Machinery/Equip
$113.64 6186
FD Samsung copier lease
E 602-49400-413
Office Equipment Rental
$20.85 6187
UD (water) E850 copier lease
E 601-49450-413
Office Equipment Rental
$45.87 6187
UD (sewer) E850 copier lease
E 101-41400-413
Office Equipment Rental
$125.12 6187
CH E850 copier lease
E 604-49660-413
Office Equipment Rental
$16.68 6187
UD (stormwater) E850 copier lease
Total TRYCO LEASING INC
$547.13
Paid Chk# 031046
6/4/2012 VALERIUS, BILL
E 101-42000-404
Repair/Maint - Machinery/Equip
$7.00 05-24-2012 (RE) FD chainsaw blade (re -sharpen)
Total VALERIUS, BILL
$7.00
Paid Chk# 031047
6/4/2012 WASTE MANAGEMENT
E 101-45100-384
Refuse/Garbage Disposal
$99.91 6232670-1593-0
PD (5801 LanderAv) wastehauler
E 601-49450-384
Refuse/Garbage Disposal
$76.85 6232670-1593-0
UD (sewer 11728 63rd)
E 101-43100-384
Refuse/Garbage Disposal
$80.53 6232670-1593-0
PW (11822 63rd) wastehauler
Total WASTE MANAGEMENT
$257.29
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Finance Bills Report (RCA).doc
Meeting Date: June 4, 2012
Mayor and Council Communication — June 4, 2012
Finance — Payment of Claims
10100 Premier Bank
$34,688.57
Fund Summary
10100 Premier Bank
101 GENERAL FUND
$7,321.21
468 CSAH 19 RAMPS/I 94 Project
$25,743.92
601 SEWER FUND
$552,47
602 WATER FUND
$243.71
604 STORM WATER
$34.68
810 STMA ARENA
$792.58
$34,688.57
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Finance Bills Report (RCA).doc
Page 5 of 5
Meeting Date: June 4, 2012
f�A,lb£rtVlll£ Mayor and Council Communication
R. S-.M Vaa'— Uv6n6- 9#9 ch" UFs.
May 29, 2012
SUBJECT: CONSENT CITY CLERK — ST. ALBERT CATHOLIC CHURCH GAMBLING PERMITS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: approve the St. Albert Catholic Church's Minnesota Lawful Gambling LG220
Application for Exempt Permit to conduct Excluded Bingo, Raffles, Paddlewheels, Pull -Tabs,
and Tipboards for the annual Parish Festival that will be held at the St. Albert Parish Center
located at 5700 Lander Avenue NE within the Albertville city limits that will take place on
October 14, 2012 that will be signed and scanned for the City's records that are kept on file in
the office of the City Clerk.
BACKGROUND: The St. Albert Catholic Church has requested the Albertville City Council to
approve the Minnesota Lawful Gambling Permit that was submitted to the City Clerk. The
Gambling Permits are reviewed by staff and presented to the Council for approval at a regular
City Council meeting. St. Albert is a non-profit religious organization that holds fund raising
events throughout the year. The Lawful Gambling Permits require City approval prior to
submitting to the State of Minnesota Gambling Division.
KEY ISSUES:
• This is a Minnesota Lawful Gambling Permit LG220 application for the Annual Parish
Festival that has been submitted by the St. Albert Catholic Church.
• St. Albert Catholic Church is a qualifying non-profit organization that has the opportunity
to apply for a LG220 application for Exempt Permit.
• Council has the option to either approve or deny any Minnesota Lawful Gambling
Application that has been submitted to the City of Albertville.
FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant
for the gambling permit.
LEGAL CONSIDERATIONS: The Mayor and City Council review and approve applications
for Gambling Permits during a regular City Council meeting for events held within the
Albertville city limits. It is the City's policy to review and approve gambling permit application
for the selling of Pull -tab's, Tipboards, Paddlewheels, and Raffles and conducting Bingo
Activity at establishments within the Albertville city limits.
Submitted through: Tina Lannes, Finance Director
Department/Responsible Person: Administration/Tina Lannes, Finance Director/Acting City
Clerk
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Consent Clerk St Albert Church Festival Gambling Permit RCA.doc
Meeting Date June 4, 2012
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Mayor and Council Communication
May 31,2012
SUBJECT: PLANNING DEPARTMENT - LETTER OF SUPPORT FOR DOMINIUM DEVELOPMENT
AND ACQUISITION TO PURSUE TAX CREDIT FINANCING TO CONSTRUCT 29 TOWNHOME UNITS
WITHIN THE PLAT PREVIOUSLY KNOWN AS KARSTON COVE THIRD ADDITION IN
ALBERTVILLE, MINNESOTA
RECOMMENDATION: It is respectfully requested that the Mayor and City Council adopt the
following motion:
MOTION TO: approve the Mayor signing a letter of support for Dominium Development and
Acquisition to pursue tax credit financing for 29 townhome units to be constructed within the
previous platted Karston Cove Third Addition in Albertville.
BACKGROUND: The City approved the Karston Cove Third Addition final plat in 2004. The
original final plat consisted of 43 townhomes, however, the 29 townhomes south of 64th Street
NE have not been developed. The City holds a cash security against the undeveloped portion of
this final plat that the current property owner wishes to have released.
Dominium Development and Acquisition wishes to purchase the property and develop the site
with 29 for -rent townhomes. Dominium will pursue an amendment to the Planned Unit
Development to accommodate adjusted site layouts and plat if they are approved for financing.
KEY ISSUES:
The site is zoned R-5, Residential Medium Density Multiple Family District.
Townhomes are a permitted use within the R-5 District.
2. The Dominium project will be 29 townhome units which is the same density approved for
Karston Cove Third Addition.
The Dominium project offers to resolve basement elevation issues of the previous plat,
improve on the exterior building finishes, and provide a community recreation building.
4. The Dominium project must satisfactorily resolve some type of HOA settlement with the
14 existing Karston Cove townhomes.
As the Dominium project progresses, it will allow the release of the outstanding financial
security to the current owner.
6. The letter of support for financing is not a zoning approval. Dominium will be required
to process a PUD amendment to pursue site development.
POLICY/PRACTICES CONSIDERATIONS: Project support is a policy decision of the City
Council.
FINANCIAL CONSIDERATIONS: The proposed project will bring new residential
construction into the City. This will have the following financial considerations:
1. Expanded tax base through project value.
2. Building permit fees.
3. Collection of SAC/WAC charges.
4. Settlement for the Karston Cove HOA.
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and City
Council has the authority to approve or deny the request for support.
SUBMITTED THROUGH: Alan Brixius, City Planner
Department/Responsible Person: Planning/Alan Brixius, City Planner
Attachments: Draft Letter of Support
RESOLUTION 2012-028
A RESOLUTION OF THE CITY OF ALBERTVILLE, MINNESOTA SUPPORTING
THE PROPOSED ALBERTVILLE MEADOWS TOWNHOMES II AND AN
ALLOCATION OF HOUSING TAX CREDITS FOR THE DEVELOPMENT PROVIDED
BY THE MINNESOTA HOUSING AND FINANCE AGENCY FOR THE
DEVELOPMENT.
WHEREAS, Albertville Leased Housing Associates III, Limited Partnership has proposed a
development for affordable rental housing at Lots 1-30, Block 2, Karston Cove 3rd Addition,
Wright County, Minnesota and Outlot A, Karston Cove 3rd Addition, Wright County, Minnesota
named Albertville Meadows Townhomes II in the City of Albertville; and
WHEREAS, Albertville Leased Housing Associates II, Limited Partnership intends to submit an
application to the Minnesota Housing and Finance Agency for 2012 Housing Credits for
Albertville Meadows Townhomes Il, and
NOW, THEREFORE, be it resolves that the City of Albertville hereby supports the proposed
Albertville Meadows Townhomes II, and has voted specifically to approve the construction of
the Development and to authorize an allocation of Housing Tax Credits for the Development.
PASSED AND ADOPTED this the 21St day of May, 2012
Mark Meehan
MAYOR, CITY OF ALBERTVILLE
ATTEST:
Tina Lannes
CITY FINANCE DIRECTOR/ACTING CITY CLERK
MAPublic Data\Resolutions\2012 Resolutions\R 2012 028 (Dominlum support draft).docx
Meeting Date June 4, 2012
Im
May 22, 2012
Tamara Wilson
Minnesota Housing Finance Agency
400 Sibley Street, Suite 300
St. Paul MN 55101-1998
Dear Ms. Wilson:
I am writing this letter to support the efforts of Dominium Development and Acquisition in its objective to construct
29 units of affordable housing townhomes in Albertville, MN. I am in support of the project receiving an award of
tax credits to assist with the cost of land acquisition and construction.
Dominium Development and Acquisition has been successful with affordable housing projects in the past in
Albertville including a 37 unit townhome project constructed in 2009 and a major renovation of their 75 unit
apartment building in 2011. As the Mayor of the City of Albertville, I support any efforts that would improve this
area and promote further development while adding affordable housing units to the available housing options in
Albertville, MN. Dominium's planned new townhome construction fits with the goals and plans of the City. It is
essential that available tax credits be allocated to this new construction opportunity.
Please feel free to call my office at (763) 497-3384 if there are any questions or comments.
Sincerely,
Mark Meehan
Mayor
City of Albertville
Cc: Ron Mehl, Jordan Zielinski; Dominium Development and Acquisitions, LLC
WPublic Data\Requests for Council Actions (RCA)\2012\06 04 2012 Letter of Support -Mayor.doc
Meeting Date June 4, 2012
15
AI b£rtVfjl£ Mayor and Council Communication
6 SmoY Ys�w3: ti.Vxi. Sig �ih' U1r.
May 30, 2012
SUBJECT: Engineering — I-94 WB C-D Road Project Update
Construction of the inside shoulder bypass lane has been completed, the traffic barrier has been
installed, and traffic has been shifted to allow for construction of the C-D road. The CSAH 37
on -ramp has been closed and traffic will be detoured via CSAH 37 and CSAH 19 during
construction. Test piling operations will be complete the week of May 28 and foundation piling
operations will continue thru the week of June 12. Currently the Contractor is working on pond
excavation, removal of the on -ramp and existing shoulder, and construction of the temporary off -
ramp at CSAH 37. With the exception of the FTTH fiber line, all utility relocations have been
completed. The project received approximately 7.5-inches of rain this past week, which has
caused extremely wet working/soil conditions and some delay. At this time, there are no
scheduled lane restrictions for freeway traffic.
Miscellaneous Project Related Items:
• The City Facility at 5964 Main is being used as the project office.
• Approximately $2,800,000 in State funds has been received.
• Staff is working with PFA to complete the loan requirements.
• Staff is working with the Ownership group of the Mall concerning the preliminary
assessment.
The first partial payment request will be presented for approval at the second meeting in
June, and it is expected that monthly disbursements to the Contractor will be
approximately $1,000,000.
The posted freeway speed will be reduced to from 70 to 60 MPH thru the project corridor
during construction.
If at any time you have any questions or would like more a project update, please call.
Submitted Through: Adam Nafstad, Public Works Director
Department/Responsible Person: Engineering/Adam Nafstad, Public Works Director
Attachments: none
MAPublic Data\City Council\Council Packet infonnation\2012\06 04 2012\CC (194 Project Update 5_30_12).doc
Meeting Date June 4, 2012
Nibertville Mayor and Council Communication
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June 4, 2012
SUBJECT: ENGINEERING — APPOINTMENT OF TEMPORARY BUILDING
INSPECTOR.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Temporarily appoint St. Michael's Building Inspector as the City of Albertville
Building Inspector at an hourly rate equal to the Building Inspector's hourly wage, plus benefits
and overhead normally allocated by St. Michael to the Building Inspector position.
BACKGROUND: Jon Sutherland has given the City his two weeks notice that he is resigning
as AlbertviIle's Building Inspector to take a job in Minneapolis. Jon's last day as an employee is
June 15th, although Jon has not been in the office for some time now as he is taking his accrued.
vacation time. In the interim, the City has been scheduling Paul Heins, St. Michael's Building
Inspector, who has previously acted as backup Building Inspector for the City.
In the past, Albertville and St. Michael have essentially traded building inspection services, with
each department covering for the other on an as needed basis. Now that Albertville no longer
has a Building Inspector to provide reciprocal services, staff is proposing to pay St. Michael for
building inspections done in Albertville.
This is intended to be a short-term solution until City staff can bring different options to the City
Council for consideration, which will likely include an option to contract for building inspection
services with a private company and an option to contract with St. Michael on a longer -term
basis.
KEY ISSUES:
The City is required to have a Building Inspector appointed within 15 days of Jon
Sutherland's last day.
• The City needs someone to process building permit applications and inspect work so that
projects are not interrupted.
• St. Michael's Building Inspector is familiar with Albertville's personnel and our
inspection operations.
POLICY CONSIDERATIONS: Appointment of St. Michael's Building Inspector will work as
a temporary solution, giving staff and the City Council more time to consider longer -term
options.
FINANCIAL CONSIDERATIONS: Albertville will continue to collect the building
inspection, rental inspection and vacant home fees as it always has. With Jon's salary dropping
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Temp building inspector RCA.doc
Meeting Date June 4, 2012
Mayor and Council Communication — June 4, 2012
Building Inspection Services
Page 2 of 2
out of the equation, City staff estimates that temporarily contracting out for building inspection
services will not have a significant impact on the City's finances one way or the other, but we
will not be able to verify this until we are able to compare actual revenues and actual expenses
under a contract system.
LEGAL CONSIDERATIONS: The City Council has the authority to contract for needed
services.
Respectfully submitted,
Adam Nafstad
Public Works Director
Department/Responsible Person: Public Works/Adam Nafstad.
Attachments:
NONE
M:\Public Data\Requests for Council Actions (RCA)\2012\06 04 2012 Temp building inspector RCA.doc
Meeting Date June 4, 2012