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2012-07-16 CC PacketNlhertvillc City of Albertville Council Agenda Sma Town LMnW ft City 111 . Monday, July 16, 2012 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Proclamation for Chas Betts (pg 1) 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5.` AMENDMENTS TO THE AGENDA 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the July 2, 2012 regular City Council minutes as presented (pgs 2-11) B. Authorize the Monday, July 16, 2012 payment of the claims that claims that includes electronic payments 1270 EFT - 1282 EFT and check numbers 31139 to 31180 as presented (pgs 12-18) C. Approve Payment No. 2 for I-94 project to Eureka Construction in the amount of $1,097,229.93 7. PUBLIC HEARINGS - A. Fraser Steel Business Subsidy (pg 19) M:\Public Data\City Council\Council Agendas\2012 Agendas\07 16 2012 Agenda.doc Meeting Date: July 16, 2012 City of Albertville Council Agenda Monday, July 16, 2012 Page 2 of 3 8. DEPARTMENT BUSINESS A. City Council 1) Committee Reports a. Ad Hoc Committee b. Ice Arena Committee B. Finance 1) Mid Year Assessments for Delinquent Accounts — Resolution 2012-033 Certifying Delinquent Utility Accounts and Invoices to Wright County for Collection with Property Taxes (pgs 20-22) 2) Fire Dept. Back Pay C. City Clerk D. Public Works Director/City Engineer 1) I-94 Oral Update with Project Picture Presentation 2) Pavement Striping/Marking Quotes (To be handed out at meeting) E. Planning/Zoning 1) Center Cut Meats Sign — Resolution 2012-034 Approving a Signage Area and Height Variance for a New Freestanding Monument Sign Located at 11646 Barthel Industrial Drive within the Albertville City Limits (pgs 23-33) 2) Zoning Amendment for I-1 and I-2, Ordinance 2012-002 Amending Section 4600.5 (I-1 Limited Industrial District) and Section 4700 (I-2 General Industrial District) of Appendix A (Zoning Ordinance) of the 2005 Albertville Municipal City Code, Relating to Maximum Sit Coverage (pgs 34-36) 3) **Urban Chickens (Please bring your materials from the previous meeting.) F. Legal 1) 152 Club Promissory Note (pgs 37-41) 2) 152 Club SAC/WAC Charges (pgs 42-44) 3) City Administrator Search (pgs 45-47) G. Administration M:\Public Data\City Council\Council Agendas\2012 Agendas\07 16 2012 Agenda.doc Meeting Date: July 16, 2012 City of Albertville Council Agenda Monday, July 16, 2012 Page 3 of 3 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS July 23, 2012 Joint Powers Water Board Meeting @ 6:30 P.M. August 6, 2012 City Council Meeting @ 7:00 P.M. August 13, 2012 STMA Ice Arena Meeting @ 6:00 P.M. August 14, 2012 Primary Election Day August 15, 2012 Planning Commission Meeting @ 7:00 P.M. Su M Tu I W Th F Sa 1,` 3 5 6 7 8 15 g4� ,„�11 �7 17 18 12 19 13 20 14 21 22 24 25 26 27 28 29 1 30 1 31 zd Nip y 11111� 10. ADJOURNMENT M:\Public Data\City Council\Council Agendas\2012 Agendas\07 16 2012 Agenda.doc Meeting Date: July 16, 2012 A,lbertville Small Town living. Big City life. PROCLAMATION OF SUPPORT AND RECOGNITION OF CHAS BETTS WHEREAS, Chas Betts began wrestling in first grade and continued on through his education eventually winning the State Championship his senior year at St. Michael -Albertville High School to be followed by a National Title in Greco-Roman wrestling; and WHEREAS, Chas continued to hone his skills throughout his college years as a member of the Minnesota Storm; WHEREAS, Chas has won gold, silver and bronze medals at a number of prestigious competitions worldwide; and WHEREAS, Chas has demonstrated his hard work and skill by qualifying on April 21 for the 2012 Olympic Games in London, England; and WHEREAS, the City Council wishes to support Chas and recognize his achievements; and NOW THEREFORE BE IT RESOLVED the City Council of the City of Albertville does hereby proclaim July 21, 2012 as AND FURTHER RESOLVE, to invite all residents of our community and peers to attend a send off for Chas on Saturday, July 21 from 3:30 p.m. to 5:30 p.m. at Neighbor's Eatery and Saloon located at 5772 Main Ave. NE to wish him well and show our support, IN WITNESS WHEREOF I have hereunto set my hand and caused the Seal of the City of Albertville, Minnesota to be affixed on this 16th day of July, 2012. Mark Meehan, Mayor 1 1.11 A,lbertville Small Tnxcart Uving. 919 CiEyr Ufa. ALBERTVILLE CITY COUNCIL Monday, July 2, 2012 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Pro-tem John Vetsch called the regular City 2. ROLL CALL Present`. Mayor Pro-tem John Vetsch, Council members and Dan Wagner Absent: Mayor Mark Meehan Others Present: Interim City Administra City Attorney Michael Couri, City Planner Adam Nafstad, and Samara Postunia 3. RECOGNITIONS, PREWNTA rixius, Pu to 7:00 PM 7:01 p.m. Hendrickson, Larry Sorensen, Zance Director Tina Lannes, Works Director/City Engineer INTRODUCTIONS Pam $ems stated that her sop, Chas Bests, has qualified in wrestling for the 2012 Summer Olymplo _London, EngIW She sti ed they are having a send off for him on Saturday, July t 21 from 3 'D+ :30 p.m. at Ndi bor's ' She invited the Mayor to wish him well on his trip. Lannes stated oigy would playa proclamation for her son on the next agenda. 4. CITIZENS OPET'RUM Pete Wagner, 10690 50tl' St. NE, stated he received a letter from Brixius regarding a violation of the setback from the curb for his recreational vehicle. He stated that it appears motor vehicles are allowed within that setback and asked the Council to look at amending the setback from the curb. He stated it appears recreational vehicles setbacks for the rear and side yard are less. He stated that he has spoken with Brixius to find a more suitable area for storage of the recreational vehicle. Meeting Date: July 2, 2012 2 City of Albertville City Council Minutes July 2, 2012 Page 2 of 10 Vetsch inquired what the difference is if multiple cars are parked in a driveway and extend all the way to the curb versus a recreational vehicle. Brixius reported the ordinance is intended to encompass the boulevard and to keep site lines intact. Motor vehicles are not allowed to park in the right of way or boulevard either. Mr. Wagner is in the current situation because a complaint was registered with the City and Brixius is looking for direction from the Council regarding enforcement of the ordinance. Brixius stated there are several ways the Council could precede. They could look at changing the ordinance or they could waive enforcement of the ordinance on Mr. Wagner's property until he can complete an appropriate storage area on a side or rear lot. Council discussed the fairness of enforcing one situation but not all the other instances within in the City. Brixius stated that other cities do not allow structures ar prrrate property in the right of way and the right of way usually extends 15 (fifteen) feet into, -,he property. Some cities do allow shade trees, but that is it. ` Council inquired about townhome developments and private streets. Brixius Itafd those developments do not generally have direct access tt public streets. Council disc edthe costs and personnel required to enforce compliance across the entire c1y Thistle expla>ed the difference between passive and active code enforcement :He stated the cost and time to pursue an active enforcement policy would be great. Brixius suggested working towards compliafide :by the end of August and that allows staff to inform the complainant they are making progress with the homeowner: Motion by Wagner, seconded by Hendrickson, to suspend e i rcement of setback limits for the recreational vehicle located at4#690 SO`h St. NE until September 1, 2012 to allow the homeowner time to complete an appropriate stor4ge area on his property for the vehicle. Ayes: Vetsch, Hendrickson, Sorerzn, and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED 64RRIED Nafstad added dis& n ofl'1800 Lachman Ave. NE informational update under Public Works. There is also a revises , *est for Council Action for the City Administrator process. Motion by Hendrickson, seconded by Sorensen, to approve the agenda as amended. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville City Council Minutes July 2, 2012 6. CONSENT AGENDA Page 3 of 10 All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 18, 2012 regular City Council minutes as presented B. Approve the June 18, 2012 workshop minutes as presented C. Authorize the Monday, July 2, 2012 payment of the clthat includes electronic payments 1242 EFT-1251 EFT and check numbers- i102U1138 as presented D. Approve Resolution 2012-030 Appointment of Election Judges E. Approve Resolution 2012-031 Appointment of Absentee Ballot Brd Couri requested a change be made to Item 6A He ,would like the minutes of Junk 8„ 2012 to reflect that both public hearings for the TIF District and the Bus�tess Subsidy for xser Steel were continued to the July 2, 2012 meeting. Motion by Wagner, seconded by Sorensen to approve the cohi4' z1 agenda as amended. Ayes: Vetsch, Hendrickson, Sorensen and Wagt ei�Nays: None. Abs"ehan. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS, A. Fraser Steel ss Subsidy and Establishment of Tax Increment Financing District No. 14 I e firings Antinued Tammy Omdat wit Y ti thland �i tegies was present at the meeting. She stated there were two public herrings carried a0Jto thls nt�t tin g and they would like to continue the business subsidy pub lal Ong to the Cou1 ';,s next n et rlg. Couri explained they have been receiving -from Fraser Ste end thecould present a completed Developer's Agreement outlining the-`%W �$iness subside the Council at the next meeting. Couri stated they would discuss only Ta rement F,A) ing District No. 14 this evening. Motion by Sorensen,�ded by Hendrickson, to continue the business subsidy public hearing for Fraser Sto the July 16, 2012 City Council meeting. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. Omdal reported that Fraser Steel is requesting public assistance to expand its facility. Previously the City Council decertified Tax Increment Financing District No. 13 and this will be the new district. Fraser Steel is proposing a 25,000 square foot expansion. They will be requesting pay as you go assistance from the Tax Increment Financing District as well as assistance from the Revolving Loan Fund in the future. MAPublic Data\City Council\Council Minutes\2012 Minutes\City CounciRM 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 V. City of Albertville Page 4 of 10 City Council Minutes July 2, 2012 Omdal reported the TIF District will generate about $35,000 per year or $340,000 plus over nine (9)years. The Developer is seeking reimbursement of approximately $310,000 of costs including outstanding special assessments ($160,000) with the balance for site improvements and other TIF eligible expenses. This would not be an upfront payment, but Fraser Steel would be reimbursed after nine (9) years after the increment is collected. The City would retain 10 (ten) percent of that to cover City administrative costs and the remainder will be available to Fraser Steel after they prove up the costs. The Development Agreement that will be available at the next meeting will -detail the specifics of the agreement with Fraser Steel. However, Omdal reported the TfF District is not specific to Fraser Steel but is a means to assist with the development. Vetsch opened the public hearing. Omdal read a letter from Thomas Baxter Stephens©n President and COO of outlining his intent for the project and recognizirig staff and conslalants. There were no other comments. A. City Sorensen would Ilk minutes. He stated who said what. SS Feedback on directing staff on how to proceed with the type of the minutes now being recorded, he had anticipated more detail in Lannes stated that in discussion with staff, they had talked about summarized minutes versus verbatim minutes. Thistle stated he would like to take some time to talk with staff. Lannes stated that even though the recorded minutes are not on the website, the public could request the audio version as it is public information. Hendrickson stated she is not opposed to either way. Thistle stated he was originally concerned that the City Council meetings were not recorded at all. He will speak with staff and follow up at a later date. M:Tublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 5 City of Albertville City Council Minutes July 2, 2012 B. Finance There were no items. C. City Clerk Page 5 of 10 Lannes asked for direction on sending out a newsletter in the current format for July or if Council would like to see a newsletter mailed out in October in a new, updated format. Council inquired about cost to mail out the newsletter. Council felt the October issue of the newsletter is important and felt it is okay to wait until then for it to be improved,*) sent out. D. Public Works Director/City Engineer 1) Sweeper Purchase for Bobcat Nafstad reported the cost of the sweeper is $3 004 47. Hg�' ,ated the new steeper will pick up the materials rather than pushing them 11 line with Public Works expenditures for the year. Motion by Wagner, seconded by Hendrickson, Sorensen and Wa; DECLARED CARRIED. 2) I-94 Update Nafstad stated the Heidi's Market and 3) ,lYYosgti�Yt�l +lvam� Staff contacted a pr coy recommel bnq s, in local r depends ,the tem communifib' id it $12,554 fortf ect .onal ,- �isquito control company to provide a quote. The -ight;Ireatments through the Labor Day holiday as well as 50 and wetland areas. Nafstad stated that mosquito population also ire and amount of rainfall. Staff contacted the surrounding not appear they treat for mosquitoes. The cost would not exceed ;nded treatments. This item is not included in the budget. Hendrickson felt that it would defeat the purpose if surrounding cities do not spray. She also inquired if it would be an option to just do the briquettes. Nafstad stated the briquettes control the larvae and spraying targets the adult population. Hendrickson asked if there was anything they could do to be more proactive with the City's response to residents. Nafstad stated he could refer residents to resources for their properties and believes there are some links on local agency websites to help residents. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 N. City of Albertville City Council Minutes July 2, 2012 Page 6 of 10 Thistle stated that if this is a growing issue of concern, there should be some comprehensive discussion between the County and area cities to ensure safety of the treatments and competitive pricing for treatments. Council decided to take no action on the item. 4) MacIver Ave. NE Seal Coat Nafstad reported this is a jointly owned and maintained street wroth the Cities of Albertville and Otsego. The City portion to sealcoat the streettivil1 t o $11,553. Motion by Sorensen, seconded by Hendrickson, to approve stl coating and related work of MacIver Ave. NE between 63rd St. NE and 7(i ; St. NCity of Otsego 2012 Maintenance Project and to reimburse the 'aty.oj Otsego fol�e bertville's portion of the project costs. Ayes: Vetsch, Hendrickson, Sorensen and Wag>�e� "Nays: None. Absent: Meehan. MOTIONDECLARED ACAJ IED. 5) Revised Search Firm Proposals Nafstad reported there are two revised proposals for the ouncil to review. Staff requested the revised proposals to proceed with the selection of anew City Administrator in a phased approach. Nafstad reviewed the -two options fromn Brimeyer Fursman llc and Springsted Incorporated. Sorensen asked ifthesc are the only options left to the Council. Nafstad stated Phase I would include -meetings vvlth.Council members to determine their expectations and characteristics theyyare seeking for the new City Administrator. Vetsch stated he came away from the last meeting wlth the idea that a firm was needed to help define the role(s) Council expects for the mlw City Airlstrator. Nafstad said the Council is not conitted t t%1 processpd could direct the Ad Hoc Committee to proceed instead. Thistle stated h14 f�f a fit�mt to assist the Council in defining the expectations for the hevv City Admm> th"' and cari assist in helping with an in house succession or a full execive search out��t�. He dated that hiring a firm does not influence either option at this ttt , He stated the through the process there may be other items that may arise. He felt the key issue at thI"`time is to have a clear understanding for the new City Wagner stated is hesitant to spend unbudgeted dollars on this effort considering the views of the Council. Hendrickson felt it was intended as a way for the Council to work together. He felt that minds are made up and he doesn't know if they could get past that. Vetsch inquired if a facilitator is needed or if this is something they could work without. Wagner replied that he felt they will not reach a unanimous vote and the comment he gets from the public is to stop spending money on this. Sorensen stated he also received those comments and he wants to see if there is a way to proceed internally. Couri replied that staffing levels are lean and it would be hard to pull someone to do the legwork. If they do not want to spend the dollars, it will require a good amount of time from several M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville City Council Minutes July 2, 2012 Page 7 of 10 Council members. He added that hiring an outside firm could be the best shot at achieving some resolution rather than pursuing it internally with a divided Council. Hendrickson wanted a way for the Council to share the things they want out of a City Administrator, but if the Council feels hiring a firm will not lead anywhere she would rather not spend the dollars either. She also felt hiring a firm was a way to show the community the thought that has gone into the decision. Vetsch felt hiring a firm is the way to go. Nafstad stated some of the deliverables that will come out of facilitation itself, an updated job description and a current po Motion by Vetsch, seconded by Hendrickson, to Phase I for the Development of a Job Descriptic Administrator in the amount of $1,500.00. Sorensen stated that he will not vote for it as t:is a non replied that this is an attempt to work together fd ;come they are to deal with this and if the Council is not `gip s Ayes: Vetsch and Hendrickson Nns: Sorensen MOTION FAILED. Vetsch noted that no more non budgeted ite Hendrickson would likeihe Ad Hoc Co1nm Sorensen would like to foil€%v through with description and �clltion analysis internally: to proceed wat/�j!e a firm would be the profile. proposal for for the City d item Hendrickson a real protoW for how it, she will not be either. Absent: Meehan. upon. ttee to meet after the regular meeting. proceeding with the development of a job endrickson, to direct the Ad Hoc Committee ?n based upon Council input for a permanent imp frame for this. Sorensen replied he did not have a time they hire the right person. With that being said, it could be Sorensen and Wagner. Nays: Vetsch. Absent: Meehan. ED CARRIED. Couri clarified that the Ad Hoc Committee could meet after the meeting but not a quorum of the Council. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 L City of Albertville Page 8 of 10 City Council Minutes July 2, 2012 6) 11800 Lachman Ave. NE Nafstad reported this is the property the Ice Arena would look at purchasing is it expanded for another sheet of ice. The owners are actively marketing the land. He stated the difference between the asking price and the appraisal is significant. E. Planning/Zoning 1) 152 Club Expansion Request for Assistance Brixius reported they have received a permit for the expansion�f,the 152 Club for additional seating and ADA compliant restrooms. The.Additioriat a1Ra will generate SAC/WAC charges and also will require installing sprinklers into the building. The owner wishes to use the Revolving Loan Fund for assistance. A hydrant would need to be relocated at the City's expense. Vetsch inquired if there will be enough funds in } e the Fraser Steel item they were previously discussinj for both but it would end up zeroing out the fund. Vf money by special assessment. Courr stated he antici that fashion. Motion by Soren 152 Club. Ayes;,. Meehan. MOT], 2) Urban the item so Vetschquired if the aari&&we disc by H, u g Loan Fundafter this for replied there will be money .tired if they could regain the ating the loan agreement in Tare the loan agreement with the Wagner. Nays: None. Absent: a tar" amount o materials for Council. However, Chad )resefifWhe meeting and Brixius suggested Council may want to Mr. Dah mer can advocate his case. of lots influences keeping of chickens. Brixius replied only d have chickens. Brixius stated' '°riot a proponent of urban chickens having dealt with the issue in other cities. His suggestion to Council would be to remove rabbit hutches and coops from the domestic animal definition and expand the farm animal definition to include ducks and geese. MAPublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 4 City of Albertville City Council Minutes July 2, 2012 F. Legal G. Page 9 of 10 1) Attorney Update Couri updated the Council on the status of the Mattress Depot. There is not any identifiable way to enforce the Building and Zoning Code unless sprinklers are installed. A letter has been sent to Wright County regarding the 6 (sixO forfeit properties and Couri does not foresee any problems. Couri reported he spoke with Dominium and they wduld o)y proceed with the Karston Cove 3rd Addition workforce housing if thiy receives federal tax credits. Therefore, federal law would not allow Dom' toprohibit See on 8 housing in its development. 2) Revolving Loan Couri reported that he has modified the Revolving;Loan Fund Policy to allow for installation of sprinkling syst and it does not Me- nine between retail, commercial or industrial busmen es. He put a 10 (ten) year limit on loans for sprinkling systems but any major buildi g expansions are,, sually a 20 (twenty) year loan. Vetsch felt that 20 (twenty) years is a tftto have money tied up. Couri replied that usually.i ,there is a loan froni the State; it'"is a 20 (twenty) year loan and the original loan for user Steel was for 20 (twenty) years. Lannes clarified that it is up to tweni ears that loan can be constructed, but it could be less if the Council wished. Ayes: Vetscl MOTION D Sorensen was cob Administrator and discussions. seconW b Sorensen, to modify the Revolving Loan 152 Club to qualify for a loan for a sprinkling system. Sq,rensen and Wagner. Nays: None. Absent: Meehan. `'the costs associated with the dismissal and replacement of the City like staff to provide figures on those costs during budget 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS July 4, 2012 City Office Closed (Holiday) July 9, 2012 Arena Board Meeting @ 6:00 P.M. July 10, 2012 Planning Commission Meeting @ 7:00 P.M. July 16, 2012 City Council Meeting @ 7:00 P.M. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 10 City of Albertville Page 10 of 10 City Council Minutes July 2, 2012 July 23, 2012 Joint Powers Board Meeting @ 6:30 P.M. 10. ADJOURNMENT Motion by Hendrickson, seconded by Sorensen, to adjourn the meeting at 9:02 p.m. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. Res] Kim M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 11 1bcrtV1jj �c Mayor and Council Communication T „uvk%�. Wo UW Uf.. July 12, 2012 SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, July 16, 2012 payment of the claims that includes check numbers 1270 EFT —1282 EFT and checks numbered 31139 to 31.180 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) Check No. 31150 CNA Surety — Bond policy for treasurer of the Fire Relief Association, additional coverage annually — paid out of fire department donations account Check No. 31154 Display Sales — purchase of decorations for city streets and parks used donation funds restricted for that purpose Check No. 31174 SRF — I-94 Engineering services POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 1? Mayor and Council Communication - July 16, 2012 Finance - Payment of Claims A�Ibertvillf:if Check Detail Register July 2012 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 001270E 7/12/2012 FERRELLGAS Page 2 of 7 E 810-00000-212 Motor Fuels $103.66 5000899307 ARENA fuel for Ice Arena Total FERRELLGAS $103.66 Paid Chk# 001271E 7/12/2012 GOPHER STATE ONE -CALL E 602-49400-209 Locates $100.78 41908 UD (sewer) locate tickets E 601-49450-209 Locates $100.77 41908 UD (water) locate tickets Total GOPHER STATE ONE -CALL $201.55 Paid Chk# 001272E 7/12/2012 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $222.40 609746 E 601-49450-218 Testing Expenses $113.40 610280 E 601-49450-218 Testing Expenses $113.40 611274 Total MVTL LABORATORIES, INC Paid Chk# 001273E 7/12/2012 N. A. C. E 101-41910-306 Planning Fees G 101-22831 Woodside- Karston Cove E 101-41910-306 Planning Fees E 101-41910-306 Planning Fees E 101-41910-306 Planning Fees E 101-41910-306 Planning Fees E 101-41910-306 Planning Fees E 101-41910-306 Planning Fees E 101-41910-306 Planning Fees Total N. A. C Paid Chk# 001274E 7/12/2012 S & T OFFICE PRODUCTS E 101-42400-200 Office Supplies (GENERAL) E 101-41400-200 Office Supplies (GENERAL) E 101-41410-300 Professional Srvs (GENERAL) E 101-41500-200 Office Supplies (GENERAL) E 101-42000-200 Office Supplies (GENERAL) E 101-41910-200 Office Supplies (GENERAL) E 101-41410-300 Professional Srvs (GENERAL) E 101-42400-200 Office Supplies (GENERAL) Total S & T OFFICE PRODUCTS $449.20 $75.95 20311 $59.25 20311 $130.35 20311 $484.80 20311 $326.65 20311 $3,573.35 20311 $500.00 20312 $125.00 20312 $415.10 20313 $5,690.45 $18.55 01 PG5077 $111.31 01 PG5077 $65.29 01 PG5077 $9.45 01 PG5077 $69.53 01 PG5077 $43.20 01 PG5077 $1.06 01PG5288 $9.36 01 PG5295 $327.75 UD (water) chem serice, BOD/TSS, UD (water) chem serice, BOD/TSS, UD (water) chem serice, BOD/TSS, PubHouse 19 restaurant patio Karston Cove LOC Agreement Fraser Steel TIF-plus discussion 152 Club refinancing and expansion CenterCut Meats Variance -public Rev chicken ord, revise reports, tree bldg inquiry, wetland, noise complaint council -staff -planning meeting PubHouse 19 permit -issues draft Planning agenda, reports, BD date/received stampt C Clerk office supplies, keyboard, Elections office supplies, 3-ring alpha FinDp scanned stamp FD two (2) stapers w/staples CH wite-out tape (gen'I supplies) Elections letter opener BD confidential stamp Paid Chk# 001275E 7/12/2012 USA BLUE BOOK E 601-49450-210 Operating Supplies (GENERAL) $249.31 696402 UD (water) hazardous material chgs, E 601-49450-210 Operating Supplies (GENERAL) $277.30 697338 UD (water) KlPkit-PVC teflon & E 601-49450-210 Operating Supplies (GENERAL) $63.95 702104 UD (water) aluminum dust plug Total USA BLUE BOOK $590.56 Paid Chk# 001276E 7/12/2012 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $29.87 5014270100- ARENA monitoring fees Total WRIGHT-HENNEPIN COOP ELECTRIC$29.87 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 1 Mayor and Council Communication — July 16, 2012 Finance — Payment of Claims Page 3 of 7 Check Amt Invoice Comment Paid Chk# 001277E 7/12/2012 WRIGHT COUNTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $43,737.00 Patrol-1 2-7 Sheriff Patrol Protection Total WRIGHT COUNTY SHERIFFS $43,737.00 Paid Chk# 001278E 7/12/2012 WRIGHT COUNTY AUD/TREASURER E 101-41410-300 Professional Srvs (GENERAL) $165.00 06212012 Elections maintenance on equipment Total WRIGHT COUNTY AUD/TREASURER $165.00 Paid Chk# 001279E 7/12/2012 WESTSIDE WHOLESALE TIRE E 101-43100-404 Repair/Maint - Machinery/Equip $300.33 683777 PW multi-trac mount tire carlisle Total WESTSIDE WHOLESALE TIRE $300.33 Paid Chk# 001280E 7/12/2012 CITY OF ST. MICHAEL E 468-49000-303 Engineering Fees $12,252.50 07102012-1 1-94 (Engineering service on project) Total CITY OF ST. MICHAEL $12,252.50 Paid Chk# 001281E 7/12/2012 BRAUN INTERTEC CORP E 468-49000-300 Professional Srvs (GENERAL) $6,883.50 353493 1-94 Proj (concrete, pavement, & soil E 468-49000-300 Professional Srvs (GENERAL) $2,341.00 353494 1-94 (shoulder failer-pavement & soil Total BRAUN INTERTEC CORP $9,224.50 Paid Chk# 001282E 7/12/2012 PRINCIPAL LIFE INSURANCE CO E 101-41300-131 Employer Paid Health $85.15 1008662-07- Admin Life, Dental, Stdis E 101-41750-130 Employer Paid Ins (GENERAL) $103A2 1008662-07- PW-Eng Life, Dental, Stdis E 101-42400-130 Employer Paid Ins (GENERAL) $267.10 1008662-07- BD Life, Dental, Stdis E 101-43100-130 Employer Paid Ins (GENERAL) $197.75 1008662-07- PW Life, Dental, Stdis E 101-45100-130 Employer Paid Ins (GENERAL) $196.39 1008662-07- PD Life, Dental, Stdis E 601-49450-130 Employer Paid Ins (GENERAL) •$280.72 1008662-07- UD (sewer) Life, Dental, Stdis E 602-49400-130 Employer Paid Ins (GENERAL) $280.72 1008662-07- UD (water) Life, Dental, Stdis E 604-49660-130 Employer Paid Ins (GENERAL) $110.81 1008662-07- UD (stormwater) Life, Dental, Stdis E 101-41500-131 Employer Paid Health $206.81 1008662-07- FinDep Life, Dental, Stdis E 810-00000-130 Employer Paid Ins (GENERAL) $129.78 1008662-07- ARENA Life, Dental, Stdis Total PRINCIPAL LIFE INSURANCE CO $1,858.65 Paid Chk# 031139 7/16/2012 A-1 OUTDOOR POWER INC E 101-45100-404 Repair/Maint - Machinery/Equip $5.32 29943 PD syringe (stihl FS46) Total A-1 OUTDOOR POWER INC $5.32 Paid Chk# 031140 7/16/2012 ALLIED WASTE E 101-43200-308 Recycling Contract Fee $6,401.35 899-002086982 Recycling Contract Total ALLIED WASTE $6,401.35 Paid Chk# 031141 7/16/2012 APPOLLO SYSTEMS - COMMERCIAL D E 101-45100-405 Repair/Maint -Buildings $20.31 163225 PD monthly security monitoring serve Total APPOLLO SYSTEMS - $20.31 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 Mayor and Council Communication - July 16, 2012 Finance - Payment of Claims 4 of 7 Check Amt Invoice Comment Paid Chk# 031142 7/16/2012 ARAMARK UNIFORM SERVICES E 101-45100-417 Uniform Rentals $11.36 629-7515410 PD weekly uniform rental E 101-43100-417 Uniform Rentals $11.35 629-7515410 PW weekly uniform rental E 602-49400-417 Uniform Rentals $11.35 629-7515410 UD weekly uniform rental E 601-49450-417 Uniform Rentals $11.36 629-7515410 UD (water) weekly uniform rental E 101-43100-417 Uniform Rentals $11.36 629-7520299 PW weekly uniform rental E 101-45100-417 Uniform Rentals $11.35 629-7520299 PD weekly uniform rental E 601-49450-417 Uniform Rentals $11.35 629-7520299 UD (water) weekly uniform rental E 602-49400-417 Uniform Rentals $11.36 629-7520299 UD (sewer) weekly uniform rental E 601-49450-417 Uniform Rentals $11.80 629-7525098 UD (water) weekly uniform rental E 602-49400-417 Uniform Rentals $11.79 629-7525098 UD (sewer) weekly uniform rental E 101-45100-417 Uniform Rentals $11.79 629-7525098 PD weekly uniform rental E 101-43100-417 Uniform Rentals $11.80 629-7525098 PW weekly uniform rental E 101-41940-405 Repair/Maint - Buildings $50.80 629-7525099 CH rental of rugs/mop heads/dish E 101-42000-405 Repair/Maint Buildings $12.83 629-7525100 FH rental of rugs/mop heads/dust rags E 602-49400-417 Uniform Rentals $14.49 629-7530019 UD (sewer) weekly uniform rental E 601-49450-417 Uniform Rentals $14.48 629-7530019 UD (water) weekly uniform rental E 101-45100-417 Uniform Rentals $14.49 629-7530019 PD weekly uniform rental E 101-43100-417 Uniform Rentals $14.48 629-7530019 PW weekly uniform rental E 601-49450-417 Uniform Rentals $11.36 629-7534819 UD (water) weekly uniform rental E 602-49400-417 Uniform Rentals $11.35 629-7534819 UD (sewer) weekly uniform rental E 101-43100-417 Uniform Rentals $11.36 629-7534819 PW weekly uniform rental E 101-45100-417 Uniform Rentals $11.35 629-7534819 PD weekly uniform rental E 101-41940-405 Repair/Maint - Buildings $49.78 629-7534820 CH mop head, towels, rugs, etc. Total ARAMARK UNIFORM SERVICES $354.79 Paid Chk# 031143 7/16/2012 BANYON DATA SYSTEMS E 601-49450-300 Professional Srvs (GENERAL) $98.84 00147960 UD (water) WINUB meter device E 602-49400-300 Professional Srvs (GENERAL) $98.84 00147960 UD (sewer) WINUB meter device Total BANYON DATA SYSTEMS $197.68 Paid Chk# 031144 7/16/2012 CAIN, MIKE R 602-00000-99999 UNALLOCATED UTILITY $53.60 4190-04- UB refund on credit balance (final acct) Total CAIN, MIKE $53.60 Paid Chk# 031145 7/16/2012 CCP INDUSTRIES INC E 810-00000-405 Repair/Maint - Buildings $63.72 IN00920953 ARENA airworks, vineyard, fuel Total CCP INDUSTRIES INC $63.72 Paid Chk# 031146 7/16/2012 CENEX FLEETCARD E 602-49400-212 Motor Fuels $629.84 61364CL UD (sewer) motor fuel E 101-43100-212 Motor Fuels $441.52 61364CL PW motor fuel E 101-45100-212 Motor Fuels $441.51 61364CL PD motor fuel E 601-49450-212 Motor Fuels $629.85 61364CL UD (water) motor fuel Total CENEX FLEETCARD $2,142.72 Paid Chk# 031147 7/16/2012 CENTERPOINT ENERGY E 101-41940-383 Gas Utilities $14.87 5361503-5/0712 CH 5975 Main Ave gas sery E 810-00000-383 Gas Utilities $49.97 5390131-0/0712 ARENA 5898 Lachman Av gas E 601-49450-383 Gas Utilities $32.42 5407574-2/0712 UD (water) 11728 63rd St gas E 101-43100-383 Gas Utilities $54.98 5421442-4/0712 PW 11822 63rd St gas sery E 101-41940-383 Gas Utilities $190.33 6759963-9/0712 CH 5959 Main Ave gas sery Total CENTERPOINT ENERGY $342.57 Paid Chk# 031148 7/16/2012 CENTURYLINK - NC E 101-41940-321 Telephone Total CENTURYLINK - NC $15.28 320294435-0712 CH-dept long distance phone $15.28 Paid Chk# 031149 7/16/2012 CITY OF MONTICELLO E 101-42700-309 Animal Control Contract $144.28 0012916 Monthly Animal Control Service Total CITY OF MONTICELLO $144.28 Paid Chk# 031150 7/16/2012 CNA SURETY E 101-42050-437 Misc. Donations $255.00 060169738940- FD Fire Relief Association bond Total CNA SURETY $255.00 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 1 Mayor and Council Communication - July 16, 2012 Finance - Payment of Claims Paid Chk# 031151 7/16/2012 COMDATA E 101-42000-212 Motor Fuels E 101-45100-212 Motor Fuels Total COMDATA Paid Chk# 031152 7/16/2012 DASCOM E 101-41940-405 Repair/Maint -Buildings Total DASCOM Check Amt Invoice Comment Page 5 of 7 $313.41 XS29507012012 FD motor fuel $87.44 XS29507012012 PD motor fuel $400.85 $210.00 S002771 CH repair touch pad in Chamber $210.00 Paid Chk# 031153 7/16/2012 DEHMER FIRE PROTECTION E 101-43100-404 Repair/Maint -Mach inery/Eq uip $112.22 6539 PW annual inspection of fire equipment E 601-49450-404 Repair/Maint - Machinery/Equip $112.22 6539 LID (water) annual inspection of fire Total DEHMER FIRE PROTECTION $224.44 Paid Chk# 031154 7/16/2012 DISPLAY SALES R 101-00000-36200 Donations $3,924.45 INVO085680 PW-PD decorations for city streets - funds Total DISPLAY SALES $3,924.45 Paid Chk# 031155 7/16/2012 DJS TOTAL HOME CARE CENTER -CH E 101-43100-226 Sign Repair Materials $11.15 62450-1 PW sign repair pieces E 101-45100-404 Repair/Maint - Machinery/Equip $2.13 62460-1 PD key yard tractor IH2 E 101-45100-210 Operating Supplies (GENERAL) $29.91 62636-1 PD ryl oil sld ext neut gal E 101-41940-405 Repair/Maint - Buildings $25.56 62656-1 CH furn filter -flour bulbs E 101-45100-210 Operating Supplies (GENERAL) $32.04 62667-1 PD mineral spirits 120 oz. E 101-45100-210 Operating Supplies (GENERAL) $21.63 62733-1 PD hex nuts-ss; flat washers-ss; E 601-49450-210 Operating Supplies (GENERAL) $14.95 62889-1 LID (water) trimmer line E 601-49450-210 Operating Supplies (GENERAL) $25.38 62912-1 LID (water) pipe thrd sealand, Ithr E 602-49400-210 Operating Supplies (GENERAL) $26.71 62916-1 LID (sewer) threaded LF vlv ball E 101-41940-405 Repair/Maint - Buildings $2.13 62974-1 CH key cut (Admin) Total DJS TOTAL HOME CARE CENTER -CH $191.59 Paid Chk# 031156 7/16/2012 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint - Buildings $11.90 62586 ARENA parts to repair office E 810-00000-405 Repair/Maint - Buildings ($4.57) 62588 ARENA return parts not needed E 810-00000-405 Repair/Maint - Buildings ($7.33) 62604 ARENA return parts not needed for E 810-00000-405 Repair/Maint - Buildings $4.99 62662 ARENA correct parts for repair Total DJS TOTAL HOME CARE CTR-ARENA $4.99 Paid Chk# 031157 7/16/2012 ENDE SEPTIC SERVICE LLC E 101-43100-405 Repair/Maint Buildings $300.00 9633 PW clean waste traps & floor drains at E 101-42000-405 Repair/Maint Buildings $100.00 9633 FD clean waste trap - flammable pump Total ENDE SEPTIC SERVICE LLC $400.00 Paid Chk# 031158 7/16/2012 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $70.57 F43803 E 101-45100-210 Operating Supplies (GENERAL) $72.73 F43804 E 101-45100-210 Operating Supplies (GENERAL) $352.02 F43965 E 601-49450-210 Operating Supplies (GENERAL) $161.70 F43967 Total FEDERATED CO-OPS, INC. $657.02 Paid Chk# 031159 7/16/2012 FEHN COMPANIES, INC E 604-49660-406 R/M - Collection System $4,596.00 26107 Total FEHN COMPANIES, INC $4,596.00 Paid Chk# 031160 7/16/2012 HASSAN SAND & GRAVEL, INC. E 101-45100-530 Capital - Improvements $235.66 86052 E 101-45100-530 Capital - Improvements $137.59 86536 Total HASSAN SAND & GRAVEL, INC. $373.25 Paid Chk# 031161 7/16/2012 JOINT POWERS BOARD E 602-49400-372 JP Dist $66,939.20 072012 E 602-49400-374 JP Dist Pen $1,212.48 072012 E 602-49400-371 JPDIST COMBO $1,852.65 072012 E 602-49400-376 JP Fed Wtr Test $1,329.78 072012 E 602-49400-377 JP Fed Wtr Test Pen $43.04 072012 E 602-49400-375 JP Access $28.00 072012 Total JOINT POWERS BOARD $71,405.15 PD stike three 2.5 gal PD quincept 64 oz, diplomat 1 qt. PD blend (fertilizer) LID (water) buccaneer plus -strike three LID (storm sewer) repair sewer PD red limestone-3/4"minus PD crushed granite-3/4" minus Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 1 Mayor and Council Communication — July 16, 2012 Finance — Payment of Claims Check Amt Invoice Comment 6of7 Paid Chk# 031162 7/16/2012 MCFOA E 101-41400-433 Dues and Subscriptions $35.00 2012-Kolson Clerk annual membership fee Total MCFOA $35.00 Paid Chk# 031163 7/16/2012 MES - MIDAM E 101-42000-404 Repair/Maint - Machinery/Equip $105.19 00320982-SNV FD bottle witch, inlet switch Total MES - MIDAM $105.19 Paid Chk# 031164 7/16/2012 MINNESOTA PCA E 101-43100-208 Training and Instruction $55.00 Aug 14-16 PW T.Guimont Class C test E 101-43100-208 Training and Instruction $300.00 Aug14-16 2012 PW T.Guimont Wastwater conf Total MINNESOTA PCA $355.00 Paid Chk# 031165 7/16/2012 MINNESOTA COPY SYSTEMS E 601-49450-413 Office Equipment Rental $69.71 92015 LID (water) monthly lease -copier E 604-49660-413 Office Equipment Rental $25.35 92015 LID (stormwater) monthly lease -copier E 101-41400-413 Office Equipment Rental $190.10 92015 CH monthly lease -copier maintenance E 602-49400-413 Office Equipment Rental $31.68 92015 LID (sewer) monthly lease -copier Total MINNESOTA COPY SYSTEMS $31&84 Paid Chk# 031166 7/16/2012 MINNESOTA SECRETARY OF STATE E 101-42400-433 Dues and Subscriptions $120.00 2012-Sschwalbe BD Notary Public fee Total MINNESOTA SECRETARY OF $120.00 Paid Chk# 031167 7/16/2012 MN DEPT OF TRANSPORTATION E 468-49000-300 Professional Srvs (GENERAL) $118.13 P00000391 1-94 Job Cost Transfers Total MN DEPT OF TRANSPORTATION $118.13 Paid Chk# 031168 7/16/2012 NEXTERA COMMUNICATIONS E 602-49400-321 Telephone $27.29 94666-0712 LID (sewer) phone serv-long dist E 10 1 -42400-321 Telephone $181.96 94666-0712 BD phone serv-long dist E 101-41940-321 Telephone $545.88 94666-0712 CH phone serv-long dist E 101-43100-321 Telephone $63.69 94666-0712 PW phone serv-long dist E 101-42000-321 Telephone $63.69 94666-0712 FD phone serv-long dist E 601-49450-321 Telephone $2729 94666-0712 LID (water) phone serv-long dist Total NEXTERA COMMUNICATIONS $909.80 Paid Chk# 031169 7/16/2012 NORTHLAND SECURITIES E 101-41000-300 Professional Srvs (GENERAL) $1,120,00 2933 TIF No. 14 (Fraser Steel) Total NORTHLAND SECURITIES $1,120.00 Paid Chk# 031170 7/16/2012 REDS PORTABLE TOILETS E 101-45100-404 Repair/Maint - Machinery/Equip $1,556.27 12877 PW rental of portable biffs for parks E 101-45100-404 Repair/Maint - Machinery/Equip $240.47 12877 Friendly City Days weekend-add'I bills Total REDS PORTABLE TOILETS $1,796.74 Paid Chk# 031171 7/16/2012 SCHARBER & SONS E 101-45100-404 Repair/Maint - Machinery/Equip $87.93 01 1101237 PD parts for repair JDeere wheel, spacer, bushing, quick lock E 101-45100-404 Repair/Maint - Machinery/Equip $4.16 01 1101764 PD parts for repair JDeere nozzle fy Total SCHARBER & SONS $92.09 Paid Chk# 031172 7/16/2012 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $583.33 250385 ARENA blanket maint-July 2012 Total SCR, INC - ST. CLOUD $583.33 Paid Chk# 031173 7/16/2012 SOMETHING CUSTOM E 101-43100-226 Sign Repair Materials $585.00 062612 PW repair signage in parks, compost Total SOMETHING CUSTOM $585.00 Paid Chk# 031174 7/16/2012 SRF CONSULTING GROUP, INC E 468-49000-303 Engineering Fees $23,806.36 06796.01-2 1-94 WBCD (Eng.Services) Total SRF CONSULTING GROUP, INC $23,806.36 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 11KA Mayor and Council Communication — July 16, 2012 Finance — Payment of Claims Page 7 of 7 Check Amt Invoice Comment Paid Chk# 031175 7/16/2012 SUN PRESS & NEWSPAPERS E 101-41100-351 Legal Notices Publishing $76.28 1386883 CenterCuts Public Hearing Notice -sign E 101-41100-351 Legal Notices Publishing $67.80 1386884 Public Hearing Notice -Zoning Text Total SUN PRESS & NEWSPAPERS $144.08 Paid Chk# 031176 7/16/2012 T-MOBILE - 828941579 E 101-41500-323 Cell Phones $55.76 828941579-0712 FinDir cellular sery E 101-41750-323 Cell Phones $59.31 828941579-0712 55PW-Eng cellular sery E 101-41400-323 Cell Phones $60.44 828941579-0712 wireless access point E 101-42000-321 Telephone $76.24 828941579-0712 FD Asst chief -other cellular sery Total T-MOBILE - 828941579 $251.75 Paid Chk# 031177 7/16/2012 T-MOBILE - ACCOUNT 828939188 E 101-42400-323 Cell Phones $48.51 828939188-0712 BD phone serv-cellular E 101-43100-323 Cell Phones $4&52 828939188-0712 PW phone serv-cellular E 101-42000-321 Telephone $48.51 828939188-0712 FD phone serv-cellular E 101-45100-323 Cell Phones $48.51 828939188-0712 PD phone serv-cellular E 601-49450-323 Cell Phones $48.51 828939188-0712 UD (water) phone serv-cellular E 602-49400-323 Cell Phones $48.51 828939188-0712 UD (sewer) phone serv-cellular Total T-MOBILE - ACCOUNT 828939188 $291.07 Paid Chk# 031178 7/16/2012 VETSCH, CHARLES & KAREN R 601-00000-99999 UNALLOCATED UTILITY $550.00 070912 Ref UD refund on overpayment of utility bill Total VETSCH, CHARLES & KAREN $550.00 Paid Chk# 031179 7/16/2012 WASTE MANAGEMENT E 101-45100-384 Refuse/Garbage Disposal $100.49 6247808-1593-9 PD refuse service (parks) E 101-43100-384 Refuse/Garbage Disposal $77.30 6247808-1593-9 PW refuse service E 601-49450-384 Refuse/Garbage Disposal $81.00 6247808-1593-9 UD (sewer) refuse service Total WASTE MANAGEMENT $258.79 Paid Chk# 031180 7/16/2012 XCEL ENERGY E 101-41940-381 Electric Utilities $1,552,65 331189199 City Offices electricity E 101-45100-381 Electric Utilities $195.93 331189199 PD parking lot & other lighting E 101-42000-381 Electric Utilities $235.23 331189199 FD facility electricity E 101-43100-381 Electric Utilities $290.09 331189199 PW facility electricity E 601-49450-381 Electric Utilities $4,630.35 331189199 UD treatment plant electricity E 101-43160-381 Electric Utilities $347.23 331189199 PW-street lighting E 101-45100-381 Electric Utilities $4.45 331218825 PD Oakside Park (Kantor Court) E 101-43160-381 Electric Utilities $5,284.67 331229497 PW main street lighting Total XCEL ENERGY $12,540.60 10100 Premier Bank $211,295.15 Fund Summary 10100 Premier Bank 101 GENERAL FUND $79,468.90 468 CSAH 19 RAMPS/I 94 Project $45,401.49 601 SEWER FUND $7,963.82 602 WATER FUND $72,763.46 604 STORM WATER $4,732.16 810 STMA ARENA $966.32 $211,295.15 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 1 A v �1 I M�L_169 To: Albertville City Council From: Mike Couri Date: July 12, 2012 Re: Fraser Steel TIF Postponement. City staff met with Baxter Stevenson today to finalize the details of the Fraser Steel TIF. At that meeting Baxter informed us that Fraser will need to delay the addition to the building until next May in order to avoid winter construction since some of the needed building materials are backlogged 12 weeks. Because of that delay, it would push their project into winter construction and they do not want to incur those additional cost. Fraser will work with its contractors and the City over the winter to get its building plans finalized. It will then submit them to the City for site plan review and building inspection plan review so that materials can be ordered early next year, allowing construction to begin in May. The delay will impact the timing of the TIF District. To date, the TIF District has been established by the City but not certified to the County. Certification starts the "clock" for collection of tax increment for the limited nine-year period. Had we certified it to the County, we would have lost one year of tax increment collection, since the building will be delayed for one year. At this point we believe the City can accommodate Fraser's timeline change with no loss of tax increment revenue to Fraser. By delaying certification we should be able to collect tax increment for the entire time allowed by law. The City's TIF counsel is checking on the legal specifics of implementing this change and will provide the City with the necessary procedures to delay the implementation of the TIF District until early next year. City Staff and TIF consultants will finalize the necessary TIF documents that are currently in process and then place everything on hold until November, when we will meet with Baxter again to prepare for final approvals sometime after the first of the year. Page 1 of 1 19 Nbertville Mayor and Council Communication 1r u tnk.w etc tits ur.. July 16, 2012 SUBJECT: FINANCE DEPARTMENT — APPROVAL OF THE 2012 FIRST QUARTER CERTIFICATION OF UNCOLLECTED UTILITY BILLS AND INVOICES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION:_ Approve Resolution No. 201.2-033 entitled a Resolution Certifying the 2012 First Quarter of Uncollected Utility Bills and invoices to Wright County for Collection with Real Estate Taxes. BACKGROUND: On an annual basis, it is the City's procedure to send notification to residents, developers, and other business owners that there are outstanding utility bills or invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding debt has not been paid before November 15, 2012 the City has the ability to certify such outstanding debt to the appropriate property that would be collected with the Real Estate Taxes. Due to the foreclosures the past two years, the City has added a mid -year assessment of outstanding receivables. KEY ISSUES: The key issue regarding the outstanding debt is allowing the City to certify it to the property taxes ensuring collection. POLICY CONSIDERATIONS: It is the City's policy to review and authorize staff to certify uncollected utility bills and outstanding invoices to Wright County for Collection with Real Estate Taxes. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of Certification list, which would be updated as payments are received up until July 12, 2012. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are paid in a timely manner, generally within 120 days unless one party determines to dispute the billing. Submitted through: Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Draft Resolution 2012-033 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Certification of Outstanding UBs & invoices RCA.doc Meeting Date July 16, 2012 20 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-033 A RESOLUTION CERTIFYING UNCOLLECTED UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater treatment facility, the storm water system, water department, and charges for services invoiced; and WHEREAS, the City Council has determined that some sewer, storm water, water accounts remain uncollected and delinquent. Exhibit A attached NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County, Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm water, and water, accounts that have not been paid to the City on Thursday, July 12, 2012, to the Wright County Auditor for collection with real estate taxes. BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon certification and the total assessment will be collectible along with the 2013 taxes. Adopted by the City Council of the City of Albertville this 16t' day of July 2012. Mark Meehan, Mayor Kimberly A. Olson, City Clerk MAPublic Data\Resolutions\2012 Resolutions\R 2012-033 1st Qtr 12 Certification of Deliquent UBs and invoices.docx 21 City of Albertville County of Wright Resolution No. 2012-033 Page 2 Exhibit A FIRST QUARTER 2012 LIST OF UNCOLLECTED UTILITY BILLS AND INVOICES Property PID Balance Type 5144 Kahl Ave. NE 101-071-003010 $112.23 Delinquent Invoice 10205 52nd St. NE 101-071-003070 $283.25 Delinquent Invoice 10433 62°d St. NE 101-097-003090 $112.23 Delinquent Invoice 6804 Lakeview Cir. NE 101-093-005040 $113.12 Delinquent Invoice 10847 53rd St. NE 101-079-004030 $245.57 Delinquent Utility 5479 Kagan Ave. NE 101-070-002020 $285.59 Delinquent Utility 10236 Karston Ave. NE 101-053-002110 $301.63 Delinquent Utility 5600 Lachman Ave. NE 101-066-003010 $302.03 Delinquent Utility 10664 Kalland Dr. NE 101-040-003130 $364.89 Delinquent Utility 5569 Kalenda Dr. NE 101-051-003100 $598.59 Delinquent Utility 5447 54th Cir. NE 101-022-004020 $720.46 Delinquent Utility M:\Public Data\Resolutions\2012 Resolutions\R 2012-033 1st Qtr 12 Certification of Deliquent UBs and invoices.docx 22 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 -2555 Facsimile: 763.231,2561 planners@nacplanning.corn PLANNING REPORT TO: Albertville Planning Commission FROM: Michelle Barness, Planner / Alan Brixius, Principal DATE: July 3, 2012 RE: Albertville — Center Cut Meat Sign Variance NAC FILE: 163.05 — 12.06 BACKGROUND Gary Lies, owner of Center Cut Meats, previously submitted a Sign Permit Application to the City for a painted roof sign for his business. City Ordinance does not permit painted roof signs and the permit was denied. However the City Council directed staff to work with Mr. Lies in exploring sign ordinance options in order to meet his business needs, especially given his unique location along Interstate 94 and Barthel Industrial Drive. The subject property is located at 11646 Barthel Industrial Drive and is zoned B-3, Highway Commercial District. The lot contains a single occupancy commercial building (see Exhibit C), and currently has one freestanding pylon sign approximately 50 feet in height, as permitted by Section 10-7-8(3)(i) of the Sign Ordinance. A new Sign Permit Application has been submitted on behalf of Mr. Lies, seeking approval to construct an additional ground sign along the frontage of the Center Cut Meats parcel. This second proposed ground sign is equal to 128 square feet in area, and 16 feet in height. ANALYSIS Section 10-7-8(3)(i) of the City Sign Ordinance (Chapter 7) describes permitted business signage for commercial lots having 100 feet in width immediately adjacent to and along Interstate 94, as in the subject property, and allows both one 50 foot tall freestanding' pylon sign (already erected on the site) and an additional freestanding monument sign at the site entrance "not to exceed sixty (60) square feet in sign area or twelve feet (12') in height." As such, the applicant is allowed a second ground sign, as long as it also meets basic Ordinance requirements for Permitted Business Signs. 4 23 Center Cut Meats is requesting a variance from the 128 square feet sign area and 16 feet sign height for their second freestanding sign. The proposed sign exceeds the allowed 60 square foot area by 68 square feet. If this second sign was their sole sign, they would have been allowed a sign up to 232 square feet in area, based on the lot width standards listed in Section 10-7-8(3)(a). In addition, the four foot difference between required and proposed sign height is minimal, and should be considered in combination with the larger sign size, given that the subject site meets the requirements of a variance allowing the construction of the sign to proceed: Section 10-7-9: VARIANCES: Where there are practical difficulties or unnecessary hardships in the way of carrying out the strict letter of the provisions of this chapter, the city council has the power to vary the requirements of this chapter in harmony with the general purpose and intent hereof, so that the public health, safety and general welfare may be secured and substantial justice done. When considering a variance, the city council shall make a finding of fact and grant approval based upon the following conditions: A. That the conditions involved are unique to the particular parcel of land or use involved. Staff Response. The combination of an oddly shaped parcel in relation to the curve of the adjacent Barthel Industrial Drive, and a building structure that is set down below the road right-of-way, may make it difficult for business patrons to easily identify the entrance to the Center Cut Meats business. As such, a taller and larger sign would be appropriate in meeting basic business needs. B. That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the business involved. Staff Response. The purpose of the variance is based on the need of the business applicant to simply become more visible to both local and highway traffic interested in accessing the site. C. That the alleged difficulty or hardship is caused by this chapter and has not been created by any persons presently having an interest in the parcel. Staff Response. The parcel location and shape, and related sign needs which conflict with the Sign Regulation chapter, are not the responsibility of the business owner or permit applicant. D. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or interfere with the function of the sheriffs and fire departments of the city. Staff Response. It does not appear that the proposed variation will impair an adequate supply of light and air to adjacent property, increase congestion of public streets, or interfere with the function of sheriff or fire departments. 5 �. RECOMMENDATION Planning staff recommends that the Planning and Zoning Commission recommend approval to the City Council for Center Cut Meat's Building Permit Application to construct a second ground sign along the frontage of their property. Planning staff also recommends approval of the variance request to construct a ground sign which is four feet (4) higher and sixty eight (68) square feet larger than the allowed signage height and area requirements in Section 10-7-8(3)(i)(2); based on the findings outlined in the body of this report, and because undue hardship will result if the variance is denied due to the existence of special conditions and circumstances which are peculiar to the land, structure or building involved. Attached for reference: Exhibit A -- Building Permit Application Exhibit B — Photographs of Proposed Sign Exhibit C — Site Location Map cc: Bob Thistle Adam Nafstad Mike Couri Tina Lannes Kim Olson Sue Schwalbe Paul Heins Gary Lies, Center Cut Meats, 11646 Barthel Industrial Drive 0 25 C�oyy\,Me(�,P(t,,,, b tVi �r BUMDING PERNUT APPLICATION 5959 Main Avenue smote Town uvk#g. 419 city Ufa. Albertville, MN 55301 Phone: 763-497-3384 Fax 763-497-3210 w wM Yw• r W M wY Ir+ .M rr CFI � •IM nyl aM M +� 11t• 1P r .4 �► � RM w t r + w w w w w w wa w w w Site Address: r tit, i?i46— _/24D ! Business Name: t; ✓✓) 1-y4wg7s1 ! The Applicant is; Owner X Contractor Tenant ! / > Legal Description: ! Addition Lot Block I ! Owner: ! Name 0 l i Address /✓ / .iI'� /t%�� City �9v11/l�l4 t'1/,��, e '. _ St /VAJ Zip.3 ! Phone (H) (W)76- _,� j% � ,� (C) 1 I t Contractor: ,�, Company Name f7Stf yy:: . � -5Q r License # 140Jay I I Address %a;y C:MP--1A /q City <2:P4a 1414U St/)?A./ Zip I Contact Person l ! f Phone: (C) a6,-Z�(Fax) I Architect: I Name /�/�(,�— Address { City St Zip Phone (W) (C) (Fax) i I T'Teo l 0 ! l Q New Construction Residential D Addition Alteration Q Finish Bsmt ! ! D New Construction Commercial ❑ Garage/Shed Reside/Reroof NO Q Fireplace D Tenant Finish ❑ Plbg Htg ❑ DeckI I � I ! Description of Work; JV46"l :Gta.V 1 ! ! l i Size of Structure: Total Square Footage: i i Length First Floor ! Width Second Floor ! I Height B i Hegasemen# l Garage Estimated Valuation of Work: I I 1 hereby apply for the above consideration anddeclare that the informatlan and materials submitted with this application are in ! compliance with City Ordinance and Policy Requirements and are complete and accurate to the best ofmy knowledge. ! 1 understand that all City incurredprofesstonal fees and expenres assoclood with the processfrrg of this request are the j ! responsibility of the property owner and/or applicant and shordd be prompilypdtd lfpoymeat is nos recvtvedfrom the ! ! epplioant. Ilse properly owner acknowledges and agrees to he responsible far the unpaid fee balance either by direct peyment ! or e1 1 asaesement against fire preperty. ff the properlyfee owner is not the appllean4 the applicant must provide I tutharimKon by the owner to make application. ! !Apffbants Signature Applicants Printed Name Date i L—r wr '► --rw ✓M Mw"w wr wr wM—orsr ww wrw w. Nw M w r rw. YM r r.r r J Approved by Building Official Value Approved Date Special Conditions or Comments; Date Received _016 4- 4 Date Notified Date Paid Ck, Cash, CC Permit # BUILDING PERMIT FEES Permit Surcharge Plan Check Eugineering (site) Mechanical Fireplace (s) Plumbing S&W Water Meter City WAC JP WAC SAC Storm Water License Check Other TOM Type of Const, Use of Bldg Occupancy Group Occupancy Load Zoning Qodr, Usgd Are Fire Sprinklers Required? �❑ Yes © No Date Approved Fire Dept. City Engineer City Planner Public i�gr�a g-.•�^, . ' r ky. . �eildi>!$ ir►sy�eetians 7 Exhibit p, Ftio�� n 26 Received Stamp City of Albertville ,berNme 5959 Main Ave, P.O. Box 9 SmW Town UvIng. ft City Ift. Albertville, MN 553014009 763-497-3384, ext 103 Fax- 763-497-3210 PERMANENT SIGN PERMIT APPLICATION Please pfint rtypeall.. information, Complete ail applicable items on both pages. Property Owners/Landlords Approval is required for Permanent Signs by signature below or letter of approval submitted with application. Property Address: IA3�17642�1 1-114r->41-�Iwl A?;17-;1> 1 IV67 Applicant Name: Address: T Ae �a <:�� R 137 C e, W,,V Applicants Phone, Applicant is (please check one) 0 Owner Contractor E) Other <:57�,Y !/ � - Property Owner's Name / z9D -577 Street Address -19W1-V41V;11r-K1e-� City Ale - Sign Contractor's Name <; 19 I-TZIII� le Street Address City ha re 16We - . * - , , Phone Number 111W/V State Zip Code Telephone Number State Zip Code Class of Work- >44w El Addition 0 Alteration El Repair 0 Demolition SWOT INItUME A i0tib ON BUIWOW W-rM DMNStONS OR WITH SIGN BRAWN ON. XT", SCALE FOR MOKUWMT. 9R "WESTANDING SIGP Please Complete Page Two: JUN 14 2012 8 Exhibit A - Application 27 aes !E10 Faces SYgn Frames Sign Supports Class _Sign Wall Plastic Plastic Plastic Business Metal Metal Metal Name late -Freestanding Tem or Aluminum Aluminum Aluminum Advertising Billboard. Steel Steel Steel Directional Monument I Plastic Wood Footings Nameplate n by indicated the terms listed above in the columns provided for each sign. If more columns are needed, use an additional form. Note: Illumi► aged Please © Yes * See compl below ete the follow ing sectio 0 Sample Sign 1 Sign 2 Sip 3 Type Wall IiEe5TI`11'W1 IIV uanti 1 ! Face Plast (Jil/t. Frame Plastic ` 4zzh'i t"Ve- q Support Buildin 4 Class Business eve Illuminated * NO Length 4 eet Width 4 eet �E Square Feet 1 16 s uare eet I /OR �s Ili` A WALL SIGN PLEASE PROVIDE THE FOLLOWING INFORMATION: Wall,area = feet high x feet wide = square feet Percei tt of Wall Coverage by sign: (Sign area divided by wall area = percent of wall coverage) Number of existing wall signs: List square footage of each existing sign: Total square feet of all existing wall signs: square feet Percentage ofwaU area covered by signs: square feet 11luminadon ReQuirements: * Specification as to electricity, needed & illumination calculations are required. * Will the sign include an electronic changeable copy sign or reader board? o Yes o No If yes, please provide details to include: Source and illumination Specifications. I hereby apply for a Sign Permit and I acknowledge that the information above is complete and accurate; that the work willbe in conformance with the ordinances and codes of the City; that I understand this is not a permit and work is not to start without a permit; that the work will be in accordance with the approved plan in the case of all work which requires review and approval of plans. Applicants Signature Building Official Signature ta- /4-,(z- . Date Date �� CEIVED JUN 14 2012 *".11ding 1110pection3 Special Approvals: - p� *Monument &.i�ee Date Routed Approved Building Of •Stirndtng Signs Official QNLYuntessnoted Public Works Supervisor Wastewater Superintendent City Engineer Other 9 Exhibit A - Application 28 11 Exhibit B - Second Submitted Sign 30 Wright County, MN Obeacon TM ,... r.. Date Created: 6/14/2012 Parcel ID 101500011225 Alternate ID n/a Owner Address n/a Sac/Twp/sing 1-120-24 class 233 - COMM LAND & BLDGS Property Address 11646 BARTHEL INDUSTRIAL. DR NE Acreage n/a ALBERTVILLE District n/a Brief Tax Descriptlon Sect-01 TWp420 Range-024 uNPLATTED LAND ALBERNILLEI TH PRT OF NW1/40F NE1/4 DES COM SW CDR OF LT1 BUO OF NWi/40F NE1/4 TH SLY 26FT TO NLY R/W LN OF RR TH SELY ALG NLY R/W LN 619.76FT TH NELY DEF96D57%232.95FTTH NWLY DEF83D03'L5.54FTTH N DEF62DD1'R 26,88FTTH NELY DEF79D09'01"R 59.94F7TH N DEF79D09'01"L 391.251T TO NLY LN OF TH PRT OF I-94 DES IN BK297-926&POB TH RET S ON LAST DES CRS 324.05FT TH ELY DEF100D50'59"L 395.81FT TO NELY LN OF SD R/W IN MM7-926 TH NWLY ALG SD NELY LN 468.40FT TO POB y (Note: Not to be used on legal documents) Last Data Upload: 6/14/2012 10:40:26 AM t�developed by The Schneider Corporation Schneider www•schneiderc-orp.com JUN 14 2012 Building laspections Exhibit C - Site Location 31 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-034 RESOLUTION APPROVING A SIGNAGE AREA AND HEIGHT VARIANCE FOR A NEW FREESTANDING MONUMENT SIGN LOCATED AT 11646 BARTHEL INDUSTRIAL DRIVE WITHIN THE ALBERTVILLE CITY LIMITS. WHEREAS, Gary Lies, owner of Center Cut Meats, located at 11646 Barthel Industrial Drive, has applied for a variance from the sixty (60) square foot in area and twelve (12) feet in height freestanding sign requirements in the B-3 Highway Commercial District in order to construct a business sign on the property to be legally described as follows: Lot 1, Block 2, in the NW 1/4 of the NE 1/4 Sec 1 T120 R24 (Albertville), according to the plat thereof, Wright County, Minnesota. (11646 Barthel Industrial Drive NE) WHEREAS, Mr. Lies has submitted the application for the sign variance along with a description and image of the sign design, and a locational map; and WHEREAS, City Staff has reviewed the submitted application: the planning report, dated June 26, 2012 has been prepared by Northwest Associated Consultants that outlines the city staff findings and recommendations; and WHEREAS, the Albertville Planning and Zoning Commission met and held a public hearing on July 10, 2012 to consider the sign area and height variance application; and WHEREAS, upon review of the staff reports and hearing public testimony, the Planning and Zoning Commission closed the public hearing and recommended that the City Council approve the sign area and height variance for 11646 Barthel Industrial Drive NE. with the findings outlined in the June 26, 2012 planning report; and WHEREAS, the Albertville City Council met on July 16, 2012 to consider the sign area and height variance application; and WHEREAS, the Albertville City Council received the application, staff review documents, and the Planning Commission recommendation, and agrees with the findings and recommendation of the Planning Commission; and NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the sign application for 11646 Barthel Industrial Drive NE., subject to the attached Findings of Facts and Decision, with the attached conditions. Findings of Fact: Based on review of the evidence received, the City Council now makes the following finding of fact and decision: MAPublic Data\Resolutions\2012 Resolutions\R 2012 034 Center Cut Meats - Resolution.docx 32 City of Albertville County of Wright Resolution No. 2012-034 Page 2 A. The site is legally described as Lot 1, Block 2, in the NW 1/4 of the NE 1/4 Sec 1 T120 R24 (Albertville), according to the plat thereof, Wright County, Minnesota. B. The property owner has submitted an application requesting a variance from City Sign Regulations for permitted business sign area and height requirements for commercial lots, to accommodate a proposed freestanding monument sign. C. The planning report dated June 26, 2012 from Northwest Associated Consultants is incorporated herein. D. The following findings are made consistent with the city zoning ordinance in support of the requested variance. 1. The proposed freestanding monument sign is a permitted business sign for commercial lots having one hundred feet (100') in width immediately adjacent to and along Interstate 94 within the B-3 zoning district. 2. The lot is unique in that it consists of an oddly shaped parcel in relation to the curve of the adjacent Barthel Industrial Drive NE, and a building structure that is set down below the road right-of-way; two conditions which make a larger sign necessary for ensuring that patrons can easily identify the entrance to the Center Cut Meats business. 3. The requested Variance is based on the need of the business applicant to become more visible to both local and highway traffic interested in accessing the site. 4. The parcel location and shape, and related sign needs which conflict with the Sign Regulation chapter, are not the responsibility of the business owner or permit applicant. 5. The proposed variance would not impair light or air to the adjoining lots, will not endanger public safety and will not diminish property values. Decision: Based on the foregoing findings and applicable ordinances, the City Council APPROVES the variance from the required B-3 sign area and height for 11646 Barthel Industrial Drive NE., based on the application and plans received by the city on June 14, 2012 and above - mentioned findings -of -facts. City approval is subject to the following conditions; 1. The sign shall be constructed in accordance with the submitted plans. Total sign area not to exceed 128 sq.ft. and total sign height not to exceed 16 feet. 2. The sign must comply with the required sign setback requirements. Adopted by the Albertville City Council this 16th day of July 2012. Mark Meehan, Mayor Kimberly A. Olson, City Clerk 33 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 plan ners(« nacplanning.00m PLANNING REPORT TO: Albertville Planning Commission FROM: Michelle Barness / Alan Brixius DATE: July 3, 2012 RE: Albertville — Industrial District Amendment FILE NO: 163.05 — 12.04 Within the 1-1 and 1-2 Zoning Districts, the City has established standards for maximum building coverage on a lot and maximum impervious coverage for a lot. Fraser Steel will be pursuing a building expansion in August 2012. In preliminary meetings with Fraser Steel, it was revealed that they may exceed the 1-1 District maximum building coverage of 30 percent. In staff discussions, we raised the need for a maximum building coverage standard. Typically, building size on a parcel is dictated by setback, parking, and maximum impervious standards. The maximum building coverage is an artificial cap on development that staff feels serves no purpose and may actually interfere with in -place growth of local industries. Staff is recommending the attached Zoning Ordinance amendment repealing the maximum building coverage from both the 1-1 and 1-2 Districts. cc: Bob Thistle Adam Nafstad Mike Couri Tina Lannes Kim Olson Sue Schwalbe Paul Heins 34 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2012 - 002 AN ORDINANCE AMENDING SECTION 4600.5 (LOT REQUIREMENTS AND SETBACKS) OF CHAPTER 4600 (I-1 LIMITED INDUSTRIAL DISTRICT), AND SECTION 4700.6 (LOT REQUIREMENTS AND SETBACKS) OF CHAPTER 4700 (I-2 GENERAL INDUSTRIAL DISTRICT) OF APPENDIX A (ZONING ORDINANCE) OF THE 2005 ALBERTVILLE MUNICIPAL CITY CODE, RELATING TO MAXIMUM SITE COVERAGE REGULATIONS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: Section 1. Section 4600.5.D (Maximum Site Coverage) of Chapter 4600 (I-1 Limited Industrial District) is hereby amended as follows: 4600.5 LOT REQUIREMENTS AND SETBACKS: The following minimum requirements shall be observed in an I-1 district, subject to additional requirements, exceptions and modifications set forth in this ordinance: D. Maximum Site Coverage: I Building and Stfuetufes• Thi -ty n one ! 34 y 1-2. Hard Surface, Including Buildings: Eighty five percent (85%). Section 2. Section 4700.6.D (Maximum Site Coverage) of Chapter 4700 (I-2 General Industrial District) is hereby amended as follows: 4700.6 LOT REQUIREMENTS AND SETBACKS: The following minimum requirements shall be observed in an I-2 district, subject to additional requirements, exceptions and modifications set forth in this ordinance: D. Maximum Site Coverage: 1 2. Hard Surface, Including Buildings: Eighty five percent (85%). 35 THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this 16th day of July 2012. Mark Meehan, Mayor Kimberly A. Olson, City Clerk 36 A,lbertAlle Mayor and Council Communication July 16, 2012 SUBJECT: LEGAL —152 CLUB PROMISSORY NOTE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION: Approve 152 CLUB PROMISSORY NOTE, and authorize disbursement of $12,000 in loan proceeds to Deborah, Michael and Patricia Holm, with the proceeds to be disbursed upon completion of 50% of the building expansion. BACKGROUND: The 152 Club is planning an expansion of its current bar/restaurant on Main Avenue NE. The expansion requires the installation of fire suppression sprinklers in the new addition. The 152 Club is requesting a $12,000 loan from the City's revolving loan fund to help finance the sprinkler system. The revolving loan fund was established with money that was granted to the City in 1990 by the State of Minnesota for the purpose of making a $120,000 loan to Fraser Steel. Under the terms of the grant, all principal and interest from the original Fraser Steel loan was required to be placed in a permanent revolving loan fund for economic development purposes. To date, only the 152 Club and Fraser Steel have expressed an interest in obtaining a loan from this fund. After factoring in the Fraser Steel loan, the City will have approximately $12,000 in the revolving loan fund, all of which is proposed to be loaned to 152 Club. The proposed loans to the 152 Club and Fraser Steel will temporarily exhaust the revolving loan fund until sufficient loan payments are made to accumulate enough money to loan out to another business. The loan is proposed to be secured and paid via special assessment of the principal and interest on the 152 Club property taxes. The special assessments will remain as a tax lien on the property, superior to all other liens. KEY ISSUES: • The proposed 152 Club loan represents the first significant loan from the revolving loan fund since the 1990 Fraser Steel loan which was fully paid back in 2010. • The loan will be secured by special assessments on the 152 Club building and land. • The loan is small enough that it is not considered a business subsidy under Minnesota Law and no business subsidy agreement is required. • The loan will be for a term of 5 years and will bear interest at rate of 3.25% annually, provided however, that the interest rate shall be 3.00% annually so long as the 152 Club allows the City to initiate electronic debit from their bank account and continue to collect the monthly payments via electronic debit. POLICY CONSIDERATIONS: The purpose of the revolving loan fund is to provide the City with an economic development tool to aid business expansion and job creation in the City. A recent change in the types of loans that may be permitted from the revolving loan fund qualifies loans for fire suppression sprinklers as eligible loans from the revolving loan fund. M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 152 Club Promissory Note RCA.doc Meeting Date: July 16, 2012 Mayor and Council Communication — July 16, 2012 152 Club Promissory Note Page 2 of 2 FINANCIAL CONSIDERATIONS: Although the money in the revolving loan fund originally came from a grant from the State of Minnesota, it is a valuable asset of the City that should be lent out carefully. All payments made on the Note, including all interest, will go back into the revolving loan fund to be re -lent to other businesses in the future. LEGAL CONSIDERATIONS: The City Council has the authority to loan money to private entities for economic development purposes. Respectfully submitted, Mike Couri City Attorney Department/Responsible Person: Legal/Mike Couri, City Attorney Attachments: 152 Club Promissory Note M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 152 Club Promissory Note RCA.doc Meeting Date: July 16, 2012 City of Albertville 152 CLUB PROMISSORY NOTE $12,000.00 Date: July , 2012 Debrorah L. Holm, Michael R. Holm and Patricia Holm (collectively, the "Maker") promises to pay to the City of Albertville, a Minnesota municipal corporation or its assigns (the City and any assigns are hereinafter referred to as the "Holder"), at a place designated by Holder, the principal sum of Twelve Thousand Dollars ($12,000.00). Interest shall accrue on the unpaid principal balance at a rate of 3.25% annually, commencing on the date of this Note, provided however, that the interest rate shall be 3.00% annually so long as the Maker allows the Holder to initiate electronic debit from Maker's bank account and continue to collect the monthly payments via electronic debit. Maker agrees to allow the principal and interest accruing under said Note to be assessed against the property and collected with the real estate taxes due on Lot 1, Block 1, Albertville Railway Exchange, according to the plat of record on file with the Wright County Recorder's Office, Wright County, Minnesota. Maker waives its right to a public hearing pursuant to Minn. Stat. §429.061 and hereby directs the City Council to certify the special assessment to the County Auditor. Maker waives its right to appeal said special assessment to the District Court pursuant to Minn. Stat. § 429.081 or pursuant to any other legal authority or legal theory and waives any procedural irregularities in the assessment process. In the event the Holder is unable to collect the payments due under this Note via the property taxes, Maker shall make payments to Holder of no less than $216.96 each month, commencing on 1, 2012 and continuing in the same amount on the same day (the lst day) of every month thereafter until the entire principal balance and all accrued interest are paid in full. Holder may elect to have monthly payments made by Maker, in which case Holder shall provide written notice to Maker of such election and Maker shall commence such monthly payments within 30 days of such notice, with the first such payment being in an amount equal to the monthly payment set forth in this paragraph times the number of months that have elapsed since the date of this Note, less any payments received by the Holder via assessments collected with the property taxes. In the event the Holder elects to receive monthly payments, it shall take all necessary steps to make the assessment on the property taxes inactive and shall annually reduce such assessment by the amount of principal paid in such year. The entire loan balance may be prepaid at any time in full without penalty. If a default occurs under this Note, then the Holder of this Note may at its right and option, without notice, declare immediately due and payable the principal balance of this Note, together with any costs of collection including attorney fees incurred by the Holder of this Note in collecting or enforcing payment hereof, whether suit be brought or not, .W and all other sums due hereunder, or under any instrument securing this Note. The remedies of the Holder of this Note as provided herein, shall be cumulative and concurrent and may be pursued singly, successively, or together, and, at the sole discretion of the Holder of this Note, may be exercised as often as occasion therefore shall occur; and the failure to exercise any such right or remedy shall in no event be construed as a waiver or release thereof. The Holder of this Note shall not be deemed, by any act of omission or commission, to have waived any of its rights or remedies hereunder unless such waiver is in writing and signed by the Holder of this Note and then only to the extent specifically set forth in the writing. A waiver with reference to one event shall not be construed as continuing or as a bar to or waiver of any right or remedy as to a subsequent event. This Note may be amended, modified, or changed only by an instrument in writing signed by the party against whom enforcement of any such amendment, modifications, or change is sought. This Note shall be governed by and construed in accordance with the laws of the state of Minnesota without regard to its conflict of laws provisions. Any disputes, controversies, or claims arising out of this Note shall be heard in the state or federal courts of Minnesota, and all parties to this Note waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. This Note constitutes the entire Note between the parties pertaining to its subject matter and it supersedes all prior and contemporaneous Notes, representations, and understandings of the parties pertaining to the subject matter of this Note. Wherever possible, each provision of this Note and each related document shall be interpreted so that it is valid under applicable law. If any provision of this Note or any related document is to any extent found invalid by a court or other governmental entity of competent jurisdiction, that provision shall be ineffective only to the extent of such invalidity, without invalidating the remainder of such provision or the remaining provisions of this Note or any other related document. IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts, and things required to exist, happen, and be performed precedent to or in the issuance of this Note do exist, have happened, and have been performed in regular and due form as required by law. IN WITNESS WHEREOF, the Maker has caused this Note to be duly executed as of the day of 2012. 2 OF MAKER Michael R. Holm Deborah L. Holm Patricia Holm 41 f 4b£rtvi 1jj e Mayor and Council Communication 5-1 lfw Wiq. ft ON M. July 16, 2012 SUBJECT: LEGAL —152 CLUB SAC-WAC ASSESSMENT AGREEMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION: To approve SAC AND WAC CHARGE ASSESSMENT AGREEMENT FOR THE 152 CLUB. BACKGROUND: The 152 Club is planning an expansion of its current bar/restaurant on Main Street. Because the 152 Club is planning to add tables in the expanded area, it will have to pay SAC and WAC charges for the expanded area. The 152 Club has requested that Albertville special assess the SAC charges and the City's portion of the WAC charges to the property over a five year period as we have previously done with several other restaurants in the City. The attached agreement calls for assessing the SAC and WAC charges against the property for a period of 5 years at an interest rate of 4% annually. The attached agreement requires the Developer to waive its right to appeal the special assessment to District Court. KEY ISSUES: • The assessment is proposed to be over a five year period at 4% interest. • The assessment becomes a lien on the property collectible with the taxes, and thus has priority over all mortgages and other liens that may come onto the property. • The proposed 4% interest rate represents a much better rate of return than what the City can earn on its investments. • At this time the exact amount of the SAC and WAC is not known as the 152 Club has not determined the number of seats that will occupy the expanded area. POLICY CONSIDERATIONS: The City Council has the authority to enter into this agreement to special assess the SAC and WAC costs. While the City has done this for other businesses in the past, the City has no obligation to do so in this instance. FINANCIAL CONSIDERATIONS: Approval of this agreement will delay payment of the SAC and WAC charges over a five year period, but will return more in interest than the City could otherwise earn. LEGAL CONSIDERATIONS: This agreement will be binding upon the Developer and ensures that the City can special assess the property in the amount of the SAC and WAC charges otherwise due. Department/Responsible Person: Legal/Mike Couri, City Attorney Attachments: 152 Club SAC-WAC Assessment Agreement M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 152 Club SAC-WAC RCA.doc Meeting Date: July 16, 2012 ASSESSMENT AGREEMENT 152 CLUB SAC AND WAC CHARGES WHEREAS, the City of Albertville ("City") requires payment of sewer access charges ("SAC") and water access charges ("WAC") at the time building permits are applied for; and WHEREAS, Michael R. Holm, Deborah L. Holm and Patricia Holm (collectively, "Owner") will be applying for a building permit on property described as Lot 2, Block 1 of the plat of Albertville Railway Exchange as recorded in the Wright County Recorder's Office, Wright County, Minnesota ("Property") for the purpose of expanding the 152 Club restaurant; and WHEREAS, Owner is requesting that the City special assess the City's portion of the SAC and WAC charges that are due as a result of the application for a building permit for 152 Club; NOW, THEREFORE, the City and Owner agree as follows: 1. The applicable SAC and City portion of the WAC fees for the 152 Club restaurant are $ and $ , respectively. The Joint Powers portion of the WAC is $ 2. The City shall special assess the SAC and City portion of the WAC (totaling $ ) against Lot 2, Block 1 of the plat of Albertville Railway Exchange over a 5 year period at an interest rate of 4%. 3. Owner shall promptly pay said special assessments as they come due with the property taxes. 4. Owner shall pay the Joint Powers portion of WAC fees to the City prior to the issuance of the building permit for 152 Club by the City. 5. Owner waives its right to a public hearing pursuant to Minn. Stat. §429.061 and hereby directs the City Council to certify the special assessment to the County Auditor. 6. Owner waives its right to appeal said special assessment to the District Court pursuant to Minn. Stat. § 429.081 or pursuant to any other legal authority or legal theory and waives any procedural irregularities in the assessment process. 7. Owner shall pay the City's costs and expenses (including attorney's fees) in the event it violates this agreement. 43 Dated: July , 2012 OWNER Michael R. Holm Deborah L. Holm Patricia Holm CITY OF ALBERTVILLE Mark Meehan, Mayor Kimberly A. Olson, City Clerk arn VA U;9'1 LLI-1-� To: Albertville City Council From: Mike Couri Date: July 10, 2012 Re: City Administrator Search At the last meeting, the City Council directed the Ad Hoc Committee to develop a City Administrator position profile/job description for the Council to adopt. After the meeting, the Ad Hoc Committee met and concluded that Bob Thistle is the only person capable of performing this task. Bob then put together the proposed outline/work schedule, cost estimate and comments related to the development of the position profile: Development of Albertville City administrator Position Profile • Review of Current job description and other pertinent data • Develop questions for interviewing staff and council • Interview Councilmembers regarding expectations of new Administrator and their major task for first 18 months. Compile and organize findings • Interview key staff members (4-6) • Interview 315 City leaders of commission chairs (optional) • Draft City Administrator Profile • Review profile with Staff • Review profile with City Council • Finalize profile and major tasks Total hours Range of cost utilizing Bob Thistle $1,150 - $1,850 Estimate Page 1 of 3 Time required 2-4 hours 1 5-8 4-6 4-6 2-3 1-2 1-2 1-3 21-33 45 Staff support time: There will be a need for support services from City staff that could range from 5-10 hours. That cost would vary dependent on which staff members were involved. Staff support availability would also have an impact on timing. Timing: Dependent upon other workload activities, a report for Council's consideration should be available in approximately 4 weeks after direction to proceed. Council Considerations: Where does the Council want me to spend my time? Does the Council want someone who is working regularly with other City Councils in their recruitment process and who knows the pool of potential candidates and their skill sets? Does the Council want someone who is independent and not open to criticism from the public? It was the consensus of the Ad Hoc Committee to submit this work plan to the Council for review. Given that Bob has been coming up to speed on the issues currently before City Staff, Bob has not had the time to begin work on the City Administrator position profile and likely would begin the week of July 16th. The concern of the Ad Hoc Committee and City Staff is that if Bob does the work, it will directly cut into the time he has available to devote to the City Administrator position. With budgeting getting into full swing, preparing the position profile will take a chunk out of the time that Bob would otherwise devote to managing the City. From a cost perspective, there appears to be little difference whether the City has Bob do the work or contracts with Springsted. Either way, the City will be paying a contractor about the same amount to do the work. I have some concern that given the similarities in cost and given Springsted's active presence in the recruiting marketplace, the City would likely receive useful information from Springsted that Bob Thistle cannot supply, including an idea of the type of applicant (years of experience, type of experience) the City could expect at a given price point. I am also assuming that Springsted, having gone through this exercise many times in the past for many different clients, will have more experience at working with divided Councils and may be better able to synthesize the differing preferences of the Council members as to the qualities and characteristics that the City should look for in a City Administrator. Page 2 of 3 M Given the motion passed by the Council at its July 2nd meeting, Bob will proceed with the development of the City Administrator profile unless the Council directs otherwise. Page 3 of 3 47 A�Ibcrtvillc Small Town living. Big City life. PROCLAMATION OF SUPPORT AND RECOGNITION OF CHAS BETTS WHEREAS, Chas Betts began wrestling in first grade and continued on through his education eventually winning the State Championship his senior year at St. Michael -Albertville High School to be followed by a National Title in Greco-Roman wrestling; and WHEREAS, Chas continued to hone his skills throughout his college years as a member of the Minnesota Storm; WHEREAS, Chas has won gold, silver and bronze medals at a number of prestigious competitions worldwide; and WHEREAS, Chas has demonstrated his hard work and skill by qualifying on April 21 for the 2012 Olympic Games in London, England; and WHEREAS, the City Council wishes to support Chas and recognize his achievements; and NOW THEREFORE BE IT RESOLVED the City Council of the City of Albertville does hereby proclaim July 21, 2012 as Chas Betts Day AND FURTHER RESOLVE, to invite all residents of our community and peers to attend a send off for Chas on Saturday, July 21 from 3:30 p.m. to 5:30 p.m. at Neighbor's Eatery and Saloon located at 5772 Main Ave. NE to wish him well and show our support, IN WITNESS WHEREOF I have hereunto set my hand and caused the Seal of the City of Albertville, Minnesota to be affixed on this 16th day of July, 2012. Mark Meehan, Mayor A,lbertville Smcdl Town Whig. Big City Wo. ALBERTVILLE CITY COUNCIL Monday, July 2, 2012 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Pro-tem John Vetsch called the regular City 2. ROLL CALL Present: Mayor Pro -tern John Vetsch, Council members and Dan Wagner Absent: Mayor Mark Meehan 7:00 PM to orde fit. 7:01 p.m. Larry Sorensen, Others Present: Interim City .Administrator Robert Thistl6 finance Director Tina Lannes, City Attorney Michael Lauri, i:,y Planner Alan Brixius, Pubic Works Director/City Engineer Adam Nafstad, and Sera Postures: 3. RECOGNITIONS. PRESENTATIOISIS .AND INTRODUCTIONS 4. CITIZENS OPE FORUM Pete Wagner, 10690 50th St. NE, stated he received a letter from Brixius regarding a violation of the setback from the curb for his recreational vehicle. He stated that it appears motor vehicles are allowed within that setback and asked the Council to look at amending the setback from the curb. He stated it appears recreational vehicles setbacks for the rear and side yard are less. He stated that he has spoken with Brixius to find a more suitable area for storage of the recreational vehicle. Meeting Date: July 2, 2012 City of Albertville City Council Minutes July 2, 2012 Page 2 of 10 Vetsch inquired what the difference is if multiple cars are parked in a driveway and extend all the way to the curb versus a recreational vehicle. Brixius reported the ordinance is intended to encompass the boulevard and to keep site lines intact. Motor vehicles are not allowed to park in the right of way or boulevard either. Mr. Wagner is in the current situation because a complaint was registered with the City and Brixius is looking for direction from the Council regarding enforcement of the ordinance. Brixius stated there are several ways the Council could precede. They could look at changing the ordinance or they could waive enforcement of the ordinance on Mr. Wagner's property until he can complete an appropriate storage area on a side or rear lot. Council discussed the fairness of enforcing one situation but not all tie other instances within in the City. Brixius stated that other cities do not allow structures or p i to property in the right of way and the right of way usually extends 15 (fifteen) feet into the prey. Some cities do allow shade trees, but that is it. Council inquired about townhome developments and pt°vate streets. Brixius11 tatWd those developments do not generally have direct access t public streets. Council d>sccl the costs and personnel required to enforce compliance across 1ntire ,c., Thistle explained the difference between passive and active code enforcement > dted the cost and time to pursue an active enforcement policy would be great. 5. APPROVAL OF Sorensen a d discussion offecorded"City Council minutes under City Council. He also would like to addrocess and budget impact discussion under Administration. Nafstad added dis' pri of '1800 Lachman Ave. NE informational update under Public Works. There is also a reviser ' 'est for Council Action for the City Administrator process. Motion by Hendrickson, seconded by Sorensen, to approve the agenda as amended. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent. Meehan. MOTION DECLARED CARRIED. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville City Council Minutes July 2, 2012 6. CONSENT AGENDA Page 3 of 10 All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 18, 2012 regular City Council minutes as p,�nted B. Approve the June 18, 2012 workshop minutes as presented C. Authorize the Monday, July 2, 2012 payment of the cthat includes electronic payments 1242 EFT-1251 EFT and check numbers 4110 1 31138 as presented D. Approve Resolution 2012-030 Appointment of Election Judges E. Approve Resolution 2012-031 Appointment oint e Ballot1 Couri requested a change be made to Item 6A. Hq would like the minutes of Jun.., 2012 to reflect that both public hearings for the TIF Distrctthe Buses s Subsidy for ser Steel were continued to the July 2, 2012 meeting. Motion by Wagner, seconded by Sorensrn4o approve the coh"" agenda as amended. Ayes: Vetsch, Hendrickson, Sorensen and Wager, Nays: None. Meehan. MOTION DECLARED CARRIER District No. 14 Tammy O ar`'",Ah land" egies was present at the meeting. She stated there were two 'W public ��rings carr><et, to thisiting and they would like to continue the business subsidy publ ing to the CouAO" next rifting. Couri explained they have been receiving k-orn Fraser Stednd the could present a completed Developer's Agreement outlining then "ness subside the Council at the next meeting. Couri stated they would x discuss only Tarement Lancing District No. 14 this evening. Motion by Sorensen, �ehded by Hendrickson, to continue the business subsidy public hearing for Fraser St to the July 16, 2012 City Council meeting. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. Omdal reported that Fraser Steel is requesting public assistance to expand its facility. Previously the City Council decertified Tax Increment Financing District No. 13 and this will be the new district. Fraser Steel is proposing a 25,000 square foot expansion. They will be requesting pay as you go assistance from the Tax Increment Financing District as well as assistance from the Revolving Loan Fund in the future. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville Page 4 of 10 City Council Minutes July 2, 2012 Omdal reported the TIF District will generate about $35,000 per year or $340,000 plus over nine (9)years. The Developer is seeking reimbursement of approximately $310,000 of costs including outstanding special assessments ($160,000) with the balance for site improvements and other TIF eligible expenses. This would not be an upfront payment, but Fraser Steel would be reimbursed after nine (9) years after the increment is collected. The City would retain 10 (ten) percent of that to cover City administrative costs and the remainder will be available to Fraser Steel after they prove up the costs. The Development Agreement that will be available at the next meetlg will"detail the specifics of the agreement with Fraser Steel. However, Omdal reported the T*District is not specific to Fraser Steel but is a means to assist with the development. Vetsch opened the public hearing. Omdal read a letter from Thomas Baxter outlining his intent for the project and rei There were no other comments. COO of the publae hearing Ayes: Vetsch, sent: Meer MOTIONDECLARED adopt Resolution 2012-032 Modifying Wg the Development Program and �evelopment) District No. 14, and Vetsch, Hendrickson, Sorensen and V DECLARED CARRIED. Lannes stated that in discussion with staff, they had talked about summarized minutes versus verbatim minutes. Thistle stated he would like to take some time to talk with staff. Lannes stated that even though the recorded minutes are not on the website, the public could request the audio version as it is public information. Hendrickson stated she is not opposed to either way. Thistle stated he was originally concerned that the City Council meetings were not recorded at all. He will speak with staff and follow up at a later date. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville Page 5 of 10 City Council Minutes July 2, 2012 B. Finance There were no items. C. City Clerk Lannes asked for direction on sending out a newsletter in the current format for July or if Council would like to see a newsletter mailed out in October in a new, updated format. Council inquired about cost to mail out the newsletter. Council felt the October sue of the newsletter is important and felt it is okay to wait until then for it to be improved and sent out. D. Public Works Director/City Engineer 1) Sweeper Purchase for Bobcat Nafstad reported the cost of the sweeper is $ 4 04,47. HOMated the new steeper will pick up the materials rather than pushing them. It, ine With Public Works expenditures for the year. Motion by Wagner, seconded by to approve thpwrchase. Ayes: Vetsch, Hendrickson, Sorensen and Wagner Nam. done. Absent leehan. MOTION DECLARED CARRIED. 2) I-94 U Nafstad stated tl� project 1s rogressing well. He stated staff has been in touch with Heidi's Market and blue ... headway in visibility. 3 contacted a p sionalquito control company to provide a quote. The co', y recommend eight. reatments through the Labor Day holiday as well as 50 brigiA6.* in local Pori& and wetland areas. Nafstad stated that mosquito population also depends t * lie tempeMure and amount of rainfall. Staff contacted the surrounding communiti' d it dies not appear they treat for mosquitoes. The cost would not exceed $12,554 for tmended treatments. This item is not included in the budget. Hendrickson felt that it would defeat the purpose if surrounding cities do not spray. She also inquired if it would be an option to just do the briquettes. Nafstad stated the briquettes control the larvae and spraying targets the adult population. Hendrickson asked if there was anything they could do to be more proactive with the City's response to residents. Nafstad stated he could refer residents to resources for their properties and believes there are some links on local agency websites to help residents. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville City Council Minutes July 2, 2012 Page 6 of 10 Thistle stated that if this is a growing issue of concern, there should be some comprehensive discussion between the County and area cities to ensure safety of the treatments and competitive pricing for treatments. Council decided to take no action on the item. 4) MacIver Ave. NE Seal Coat Nafstad reported this is a jointly owned and maintained street vofth,the Cities of Albertville and Otsego. The City portion to sealcoat the stre ''Will be $11,553. Motion by Sorensen, seconded by Hendrickson, to approve coating and related work of MacIver Ave. NE between 63'd St. NE and St. the City of Otsego 2012 Maintenance Project and to reimburse the; 7 ,of'Otsego fa>r r ertville's portion of the project costs. Ayes: Vetsch, Hendricks,"" Sorensen and Wagays: None. Absent: Meehan. MOTION DECLARED f1RRIED. 5) Revised Search Firm Proposals co tI �Ifl I Process end could direct the Ad Hoc Committee to proceed instead. 4 fi �istle stated hi of a rm g to assist the Council in defining the expectations for the l€1 w City Admmisrand caa assist in helping with an in house succession or a full eb ve search outse. He stated that hiring a firm does not influence either option at this t . He stated t through the process there may be other items that may arise. He felt the k ;issue at the time is to have a clear understanding for the new City Wagner stated., is hesitant to spend unbudgeted dollars on this effort considering the views of the Council. Hendrickson felt it was intended as a way for the Council to work together. He felt that minds are made up and he doesn't know if they could get past that. Vetsch inquired if a facilitator is needed or if this is something they could work without. Wagner replied that he felt they will not reach a unanimous vote and the comment he gets from the public is to stop spending money on this. Sorensen stated he also received those comments and he wants to see if there is a way to proceed internally. Couri replied that staffing levels are lean and it would be hard to pull someone to do the legwork. If they do not want to spend the dollars, it will require a good amount of time from several M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville City Council Minutes July 2, 2012 Page 7of10 Council members. He added that hiring an outside firm could be the best shot at achieving some resolution rather than pursuing it internally with a divided Council. Hendrickson wanted a way for the Council to share the things they want out of a City Administrator, but if the Council feels hiring a firm will not lead anywhere she would rather not spend the dollars either. She also felt hiring a firm was a way to show the community the thought that has gone into the decision. Vetsch felt hiring a firm is the way to go. Nafstad stated some of the deliverables that will come out of facilitation itself, an updated job description and a current pp Motion by Vetsch, seconded by Hendrickson, to Phase I for the Development of a Job Descripth Administrator in the amount of $1,500.00. Sorensen stated that he will not vote for it a it;is a non replied that this is an attempt to work together � come they are to deal with this and if the Council is not t Ayes: Vetsch and Hendrickson Nays: Sorensen MOTION FAILED. Vetsch noted that no more non budgeted items sho a firm would be the proposal for for the City d item Htpcson a real protoi for how it, she will � of be either. Absent: Meehan. upon. after the regular meeting. with the development of a job drickson, to direct the Ad Hoc Committee based upon Council input for a permanent timer"frame for this. Sorensen replied he did not have a time s they hire the right person. With that being said, it could be Sorensen and Wagner. Nays: Vetsch. Absent: Meehan. ED CARRIED. Couri clarified that the Ad Hoc Committee could meet after the meeting but not a quorum of the Council. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville Page 8 of 10 City Council Minutes July 2, 2012 6) 11800 Lachman Ave. NE Nafstad reported this is the property the Ice Arena would look at purchasing is it expanded for another sheet of ice. The owners are actively marketing the land. He stated the difference between the asking price and the appraisal is significant. E. Planning/Zoning 1) 152 Club Expansion Request for Assistance Brixius reported they have received a permit for the exparlsi6fl, the 152 Club for additional seating and ADA compliant restrooms. The additions *a will generate SAC/WAC charges and also will require installip �pr�n lers into th luilding. The owner wishes to use the Revolving Loan Fund,r assistance. A hydrxt would need to be relocated at the City's expense. Vetsch inquired if there will be enough funds in thy! the Fraser Steel item they were previously discussin for both but it would end up zeroing"out the fund. V money by special assessment. Co* mated he antic that fashion. Motion by 152 Club. Meehan. . 2) Urban Chi the item so Ve the by Hendrickson, to g Loan Fund after this for replied there will be money tired if they could regain the sting the loan agreement in zre the loan agreement with the Wagner. Nays: None. Absent: a la hamount of materials for Council. However, Chad ►resent* le^Meeting and Brixius suggested Council may want to 1 r. Dah mer can advocate his case. if the Awe of lots influences keeping of chickens. Brixius replied only istricould have chickens. Brixius stated ho not a proponent of urban chickens having dealt with the issue in other cities. His sugstion to Council would be to remove rabbit hutches and coops from the domestic animal definition and expand the farm animal definition to include ducks and geese. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville City Council Minutes July 2, 2012 F. Legal Page 9 of 10 1) Attorney Update Couri updated the Council on the status of the Mattress Depot. There is not any identifiable way to enforce the Building and Zoning Code unless sprinklers are installed. A letter has been sent to Wright County regarding the 6 (s1 forfeit properties and Couri does not foresee any problems. Couri reported he spoke with Dominium and they w uld Qn). proceed with the Karston Cove 3rd Addition workforce housing if th received federal tax credits. Therefore, federal law would not allow Dominiui to prohibit � n 8 housing in its development. 2) Revolving Loan Couri reported that he has modify installation of sprinkling syst commercial or industrial businOi sprinkling systems but any maj6i loan. Vetsch felt that 20 (twenty replied that usually if there is a h the original lgoh for l ser Steel the Revolvini-Loan Fund Policy to allow for d it does not dine between retail, He put a 10 (term yo1 Jamit on loans for can be expansions are usually a 20 (twenty) year s leg time to have money tied up. Couri i the Stag, -1' is a 20 (twenty) year loan and 20 (twenty) years. Lannes clarified that it is structed, but it could be less if the Council s Sorensen, to modify the Revolving Loan 152 Club`to qualify for a loan for a sprinkling system. S,rensen and Wagner. Nays: None. Absent: Meehan. °the costs associated with the dismissal and replacement of the City like staff to provide figures on those costs during budget 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS July 4, 2012 City Office Closed (Holiday) July 9, 2012 Arena Board Meeting @ 6:00 P.M. July 10, 2012 Planning Commission Meeting @ 7:00 P.M. July 16, 2012 City Council Meeting @ 7:00 P.M. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 City of Albertville Page 10 of 10 City Council Minutes July 2, 2012 July 23, 2012 Joint Powers Board Meeting @ 6:30 P.M. 10. ADJOURNMENT Motion by Hendrickson, seconded by Sorensen, to adjourn the meeting at 9:02 p.m. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. Res Kin M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 02 2012(DRAFT).doc Meeting Date: July 2, 2012 1bcrtvi11e Mayor and Council Communication sm" T tom. ft 0ev Uft, July 12, 2012 SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, July 16, 2012 payment of the claims that includes check numbers 1270 EFT —1282 EFT and checks numbered 31139 to 31180 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) Check No. 31150 CNA Surety — Bond policy for treasurer of the Fire Relief Association, additional coverage annually — paid out of fire department donations account Check No. 31154 Display Sales — purchase of decorations for city streets and parks used donation funds restricted for that purpose Check No. 31174 SRF — I-94 Engineering services POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 Mayor and Council Communication - July 16, 2012 Finance - Pavment of Claims A,lbertville Small Town Uving. Big City Ufa. Check Detail Register July 2012 Check Amt Invoice Comment Page 2 of 7 10100 Premier Bank Paid Chk# 001270E 7/12/2012 FERRELLGAS E 810-00000-212 Motor Fuels $103.66 5000899307 ARENA fuel for Ice Arena Total FERRELLGAS $103.66 Paid Chk# 001271E 7/12/2012 GOPHER STATE ONE -CALL E 602-49400-209 Locates $100.78 41908 UD (sewer) locate tickets E 601-49450-209 Locates $100.77 41908 UD (water) locate tickets Total GOPHER STATE ONE -CALL $201.55 Paid Chk# 001272E 7/12/2012 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $222.40 609746 UD (water) chem serice, BOD/TSS, E 601-49450-218 Testing Expenses $113.40 610280 UD (water) chem serice, BOD/TSS, E 601-49450-218 Testing Expenses $113.40 611274 UD (water) chem serice, BOD/TSS, Total MVTL LABORATORIES, INC $449.20 Paid Chk# 001273E 7/12/2012 N. A. C. E 101-41910-306 Planning Fees $75.95 20311 PubHouse 19 restaurant patio G 101-22831 Woodside- Karston Cove $59.25 20311 Karston Cove LOC Agreement E 101-41910-306 Planning Fees $130.35 20311 Fraser Steel TIF-plus discussion E 101-41910-306 Planning Fees $484.80 20311 152 Club refinancing and expansion E 101-41910-306 Planning Fees $326.65 20311 CenterCut Meats Variance -public E 101-41910-306 Planning Fees $3,573.35 20311 Rev chicken ord, revise reports, tree bldg inquiry, wetland, noise complaint E 101-41910-306 Planning Fees $500.00 20312 council -staff -planning meeting E 101-41910-306 Planning Fees $125.00 20312 PubHouse 19 permit -issues E 101-41910-306 Planning Fees $415.10 20313 draft Planning agenda, reports, Total N. A. C. $5,690.45 Paid Chk# 001274E 7/12/2012 S & T OFFICE PRODUCTS E 101-42400-200 Office Supplies (GENERAL) $18.55 01PG5077 BD date/received stampt E 101-41400-200 Office Supplies (GENERAL) $111.31 01PG5077 C Clerk office supplies, keyboard, E 101-41410-300 Professional Srvs (GENERAL) $65.29 01PG5077 Elections office supplies, 3-ring alpha E 101-41500-200 Office Supplies (GENERAL) $9.45 01PG5077 FinDp scanned stamp E 101-42000-200 Office Supplies (GENERAL) $69.53 01 PG5077 FD two (2) stapers w/staples E 101-41910-200 Office Supplies (GENERAL) $43.20 01 PG5077 CH wite-out tape (gen'I supplies) E 101-41410-300 Professional Srvs (GENERAL) $1.06 01 PG5288 Elections letter opener E 101-42400-200 Office Supplies (GENERAL) $9.36 01PG5295 BD confidential stamp Total S & T OFFICE PRODUCTS $327.75 Paid Chk# 001275E 7/12/2012 USA BLUE BOOK E 601-49450-210 Operating Supplies (GENERAL) $249.31 696402 UD (water) hazardous material chgs, E 601-49450-210 Operating Supplies (GENERAL) $277.30 697338 UD (water) KIPkit-PVC teflon & E 601-49450-210 Operating Supplies (GENERAL) $63.95 702104 UD (water) aluminum dust plug Total USA BLUE BOOK $590.56 Paid Chk# 001276E 7/12/2012 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $29.87 5014270100- ARENA monitoring fees Total WRIGHT-HENNEPIN COOP ELECTRIC$29.87 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 Mayor and Council Communication — July 16, 2012 Finance — Payment of Claims Page 3 of 7 Check Amt Invoice Comment Paid Chk# 001277E 7/12/2012 WRIGHT COUNTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $43,737.00 Patrol-12-7 Sheriff Patrol Protection Total WRIGHT COUNTY SHERIFFS $43,737.00 Paid Chk# 001278E 7/12/2012 WRIGHT COUNTY AUD/TREASURER E 101-41410-300 Professional Srvs (GENERAL) $165.00 06212012 Elections maintenance on equipment Total WRIGHT COUNTY AUD/TREASURER $165.00 Paid Chk# 001279E 7/12/2012 WESTSIDE WHOLESALE TIRE E 101-43100-404 Repair/Maint - Machinery/Equip $300.33 683777 PW multi-trac mount tire carlisle Total WESTSIDE WHOLESALE TIRE $300.33 Paid Chk# 001280E 7/12/2012 CITY OF ST. MICHAEL E 468-49000-303 Engineering Fees $12,252.50 07102012-1 1-94 (Engineering service on project) Total CITY OF ST. MICHAEL $12,252.50 Paid Chk# 001281 E 7/12/2012 BRAUN INTERTEC CORP E 468-49000-300 Professional Srvs (GENERAL) $6,883.50 353493 1-94 Proj (concrete, pavement, & soil E 468-49000-300 Professional Srvs (GENERAL) $2,341.00 353494 1-94 (shoulder failer-pavement & soil Total BRAUN INTERTEC CORP $9,224.50 Paid Chk# 001282E 7/12/2012 PRINCIPAL LIFE INSURANCE CO E 101-41300-131 Employer Paid Health $85.15 1008662-07- Admin Life, Dental, Stdis E 101-41750-130 Employer Paid Ins (GENERAL) $103.42 1008662-07- PW-Eng Life, Dental, Stdis E 101-42400-130 Employer Paid Ins (GENERAL) $267.10 1008662-07- BD Life, Dental, Stdis E 101-43100-130 Employer Paid Ins (GENERAL) $197.75 1008662-07- PW Life, Dental, Stdis E 101-45100-130 Employer Paid Ins (GENERAL) $196.39 1008662-07- PD Life, Dental, Stdis E 601-49450-130 Employer Paid Ins (GENERAL) -$280.72 1008662-07- UD (sewer) Life, Dental, Stdis E 602-49400-130 Employer Paid Ins (GENERAL) $280.72 1008662-07- UD (water) Life, Dental, Stdis E 604-49660-130 Employer Paid Ins (GENERAL) $110.81 1008662-07- UD (stormwater) Life, Dental, Stdis E 101-41500-131 Employer Paid Health $206.81 1008662-07- FinDep Life, Dental, Stdis E 810-00000-130 Employer Paid Ins (GENERAL) $129.78 1008662-07- ARENA Life, Dental, Stdis Total PRINCIPAL LIFE INSURANCE CO $1,858.65 Paid Chk# 031139 7/16/2012 A-1 OUTDOOR POWER INC E 101-45100-404 Repair/Maint - Machinery/Equip $5.32 29943 PD syringe (stihl FS46) Total A-1 OUTDOOR POWER INC $5.32 Paid Chk# 031140 7/16/2012 ALLIED WASTE E 101-43200-308 Recycling Contract Fee $6,401.35 899-002086982 Recycling Contract Total ALLIED WASTE $6,401.35 Paid Chk# 031141 7/16/2012 APPOLLO SYSTEMS - COMMERCIAL D E 101-45100-405 Repair/Maint - Buildings $20.31 163225 PD monthly security monitoring serve Total APPOLLO SYSTEMS - $20.31 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 Mayor and Council Communication - July 16, 2012 Finance - Payment of Claims Page 4 of 7 Check Amt Invoice Comment Paid Chk# 031142 7/16/2012 ARAMARK UNIFORM SERVICES E 101-45100-417 Uniform Rentals $11.36 629-7515410 PD weekly uniform rental E 101-43100-417 Uniform Rentals $11.35 629-7515410 PW weekly uniform rental E 602-49400-417 Uniform Rentals $11.35 629-7515410 UD weekly uniform rental E 601-49450-417 Uniform Rentals $11.36 629-7515410 UD (water) weekly uniform rental E 101-43100-417 Uniform Rentals $11.36 629-7520299 PW weekly uniform rental E 101-45100-417 Uniform Rentals $11.35 629-7520299 PD weekly uniform rental E 601-49450-417 Uniform Rentals $11.35 629-7520299 UD (water) weekly uniform rental E 602-49400-417 Uniform Rentals $11.36 629-7520299 UD (sewer) weekly uniform rental E 601-49450-417 Uniform Rentals $11.80 629-7525098 UD (water) weekly uniform rental E 602-49400-417 Uniform Rentals $11.79 629-7525098 UD (sewer) weekly uniform rental E 101-45100-417 Uniform Rentals $11.79 629-7525098 PD weekly uniform rental E 101-43100-417 Uniform Rentals $11.80 629-7525098 PW weekly uniform rental E 101-41940-405 Repair/Maint Buildings $50.80 629-7525099 CH rental of rugs/mop heads/dish E 101-42000-405 Repair/Maint Buildings $12.83 629-7525100 FH rental of rugs/mop heads/dust rags E 602-49400-417 Uniform Rentals $14.49 629-7530019 UD (sewer) weekly uniform rental E 601-49450-417 Uniform Rentals $14.48 629-7530019 UD (water) weekly uniform rental E 101-45100-417 Uniform Rentals $14.49 629-7530019 PD weekly uniform rental E 101-43100-417 Uniform Rentals $14.48 629-7530019 PW weekly uniform rental E 601-49450-417 Uniform Rentals $11.36 629-7534819 UD (water) weekly uniform rental E 602-49400-417 Uniform Rentals $11.35 629-7534819 UD (sewer) weekly uniform rental E 101-43100-417 Uniform Rentals $11.36 629-7534819 PW weekly uniform rental E 101-45100-417 Uniform Rentals $11.35 629-7534819 PD weekly uniform rental E 101-41940-405 Repair/Maint - Buildings $49.78 629-7534820 CH mop head, towels, rugs, etc. Total ARAMARK UNIFORM SERVICES $354.79 Paid Chk# 031143 7/16/2012 BANYON DATA SYSTEMS E 601-49450-300 Professional Srvs (GENERAL) $98.84 00147960 UD (water) WINUB meter device E 602-49400-300 Professional Snrs (GENERAL) $98.84 00147960 UD (sewer) WINUB meter device Total BANYON DATA SYSTEMS $197.68 Paid Chk# 031144 7/16/2012 CAIN, MIKE R 602-00000-99999 UNALLOCATED UTILITY $53.60 4190-04- UB refund on credit balance (final acct) Total CAIN, MIKE $53.60 Paid Chk# 031145 7/16/2012 CCP INDUSTRIES INC E 810-00000-405 Repair/Maint - Buildings Total CCP INDUSTRIES INC $63.72 IN00920953 ARENA airworks, vineyard, fuel $63.72 Paid Chk# 031146 7/16/2012 CENEX FLEETCARD E 602-49400-212 Motor Fuels $629.84 61364CL UD (sewer) motor fuel E 101-43100-212 Motor Fuels $441.52 61364CL PW motor fuel E 101-45100-212 Motor Fuels $441.51 61364CL PD motor fuel E 601-49450-212 Motor Fuels $629.85 61364CL UD (water) motor fuel Total CENEX FLEETCARD $2,142.72 Paid Chk# 031147 7/16/2012 CENTERPOINT ENERGY E 101-41940-383 Gas Utilities $14.87 5361503-5/0712 CH 5975 Main Ave gas sery E 810-00000-383 Gas Utilities $49.97 5390131-0/0712 ARENA 5898 Lachman Av gas E 601-49450-383 Gas Utilities $32.42 5407574-2/0712 UD (water) 11728 63rd St gas E 101-43100-383 Gas Utilities $54.98 5421442-4/0712 PW 11822 63rd St gas sery E 101-41940-383 Gas Utilities $190.33 6759963-9/0712 CH 5959 Main Ave gas sery Total CENTERPOINT ENERGY $342.57 Paid Chk# 031148 7/16/2012 CENTURYLINK - NC E 101-41940-321 Telephone Total CENTURYLINK - NC $15.28 320294435-0712 CH-dept long distance phone $15.28 Paid Chk# 031149 7/16/2012 CITY OF MONTICELLO E 101-42700-309 Animal Control Contract $144.28 0012916 Monthly Animal Control Service Total CITY OF MONTICELLO $144.28 Paid Chk# 031150 7/16/2012 CNA SURETY E 101-42050-437 Misc. Donations $255.00 060169738940- FD Fire Relief Association bond Total CNA SURETY $255.00 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 Mayor and Council Communication - July 16, 2012 Finance - Payment of Claims Check Amt Invoice Comment Page 5 of 7 Paid Chk# 031151 7/16/2012 COMDATA E 101-42000-212 Motor Fuels $313.41 XS29507012012 FD motor fuel E 101-45100-212 Motor Fuels $87.44 XS29507012012 PD motor fuel Total COMDATA $400.85 Paid Chk# 031152 7/16/2012 DASCOM E 101-41940-405 Repair/Maint - Buildings $210.00 S002771 CH repair touch pad in Chamber Total DASCOM $210.00 Paid Chk# 031153 7/16/2012 DEHMER FIRE PROTECTION E 101-43100-404 Repair/Maint - Machinery/Equip $112.22 6539 PW annual inspection of fire equipment E 601-49450-404 Repair/Maint - Machinery/Equip $112.22 6539 UD (water) annual inspection of fire Total DEHMER FIRE PROTECTION $224.44 Paid Chk# 031154 7/16/2012 DISPLAY SALES R 101-00000-36200 Donations $3,924.45 INVO085680 PW-PD decorations for city streets - funds Total DISPLAY SALES $3,924.45 Paid Chk# 031155 7/16/2012 DJS TOTAL HOME CARE CENTER -CH E 101-43100-226 Sign Repair Materials $11.15 62450-1 PW sign repair pieces E 101-45100-404 Repair/Maint - Machinery/Equip $2.13 62460-1 PD key yard tractor IH2 E 101-45100-210 Operating Supplies (GENERAL) $29.91 62636-1 PD ryl oil sld ext neut gal E 101-41940-405 Repair/Maint - Buildings $25.56 62656-1 CH furn filter -flour bulbs E 101-45100-210 Operating Supplies (GENERAL) $32.04 62667-1 PD mineral spirits 120 oz. E 101-45100-210 Operating Supplies (GENERAL) $21.63 62733-1 PD hex nuts-ss; flat washers-ss; E 601-49450-210 Operating Supplies (GENERAL) $14.95 62889-1 UD (water) trimmer line E 601-49450-210 Operating Supplies (GENERAL) $25.38 62912-1 UD (water) pipe thrd sealand, Ithr E 602-49400-210 Operating Supplies (GENERAL) $26.71 62916-1 UD (sewer) threaded LF vlv ball E 101-41940-405 Repair/Maint - Buildings $2.13 62974-1 CH key cut (Admin) Total DJS TOTAL HOME CARE CENTER -CH $191.59 Paid Chk# 031156 7/16/2012 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint Buildings $11.90 62686 ARENA parts to repair office E 810-00000-405 Repair/Maint - Buildings ($4.57) 62588 ARENA return parts not needed E 810-00000-405 Repair/Maint - Buildings ($7.33) 62604 ARENA return parts not needed for E 810-00000-405 Repair/Maint - Buildings $4.99 62662 ARENA correct parts for repair Total DJS TOTAL HOME CARE CTR-ARENA $4.99 Paid Chk# 031157 7/16/2012 ENDE SEPTIC SERVICE LLC E 101-43100-405 Repair/Maint -Buildings $300.00 9633 PW clean waste traps & floor drains at E 101-42000-405 Repair/Maint - Buildings $100.00 9633 FD clean waste trap - flammable pump Total ENDE SEPTIC SERVICE LLC $400.00 Paid Chk# 031158 7/16/2012 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $70.57 F43803 E 101-45100-210 Operating Supplies (GENERAL) $72.73 F43804 E 101-45100-210 Operating Supplies (GENERAL) $352.02 F43965 E 601-49450-210 Operating Supplies (GENERAL) $161.70 F43967 Total FEDERATED CO-OPS, INC. $657.02 Paid Chk# 031159 7/16/2012 FEHN COMPANIES, INC E 604-49660-406 R/M - Collection System $4,596.00 26107 Total FEHN COMPANIES, INC $4,596.00 Paid Chk# 031160 7/16/2012 HASSAN SAND & GRAVEL, INC. E 101-45100-530 Capital- Improvements $235.66 86052 E 101-45100-530 Capital -Improvements $137.59 86536 Total HASSAN SAND & GRAVEL, INC. $373.25 Paid Chk# 031161 7/16/2012 JOINT POWERS BOARD E 602-49400-372 JP Dist $66,939.20 072012 E 602-49400-374 JP Dist Pen $1,212.48 072012 E 602-49400-371 JPDIST COMBO $1,852.65 072012 E 602-49400-376 JP Fed Wtr Test $1,329.78 072012 E 602-49400-377 JP Fed Wtr Test Pen $43.04 072012 E 602-49400-375 JP Access $28.00 072012 Total JOINT POWERS BOARD $71,405.15 PD stike three 2.5 gal PD quincept 64 oz, diplomat 1 qt. PD blend (fertilizer) UD (water) buccaneer plus -strike three UD (storm sewer) repair sewer PD red limestone-3/4"minus PD crushed granite-3/4" minus Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected Joint Water portion of fees collected M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 Mayor and Council Communication - July 16, 2012 Finance - Payment of Claims Check Amt Invoice Comment Page 6 of 7 Paid Chk# 031162 7/16/2012 MCFOA E 101-41400-433 Dues and Subscriptions $35.00 2012-Kolson Clerk annual membership fee Total MCFOA $35.00 Paid Chk# 031163 7/16/2012 MES - MIDAM E 101-42000-404 Repair/Maint - Machinery/Equip $105.19 00320982-SNV FD bottle witch, inlet switch Total MES - MIDAM $105.19 Paid Chk# 031164 7/16/2012 MINNESOTA PCA E 101-43100-208 Training and Instruction $55.00 Aug 14-16 PW T.Guimont Class C test E 101-43100-208 Training and Instruction $300.00 Aug14-16 2012 PW T.Guimont Wastwater conf Total MINNESOTA PCA $355.00 Paid Chk# 031165 7/16/2012 MINNESOTA COPY SYSTEMS E 601-49450-413 Office Equipment Rental $69.71 92015 LID (water) monthly lease -copier E 604-49660413 Office Equipment Rental $25.35 92015 LID (stormwater) monthly lease -copier E 101-41400-413 Office Equipment Rental $190.10 92015 CH monthly lease -copier maintenance E 602-49400-413 Office Equipment Rental $31.68 92015 LID (sewer) monthly lease -copier Total MINNESOTA COPY SYSTEMS $31&84 Paid Chk# 031166 7/16/2012 MINNESOTA SECRETARY OF STATE E 101-42400-433 Dues and Subscriptions $120.00 2012-Sschwalbe BD Notary Public fee Total MINNESOTA SECRETARY OF $120.00 Paid Chk# 031167 7/16/2012 MN DEPT OF TRANSPORTATION E 468-49000-300 Professional Srvs (GENERAL) $118.13 P00000391 1-94 Job Cost Transfers Total MN DEPT OF TRANSPORTATION $118.13 Paid Chk# 031168 7/16/2012 NEXTERA COMMUNICATIONS E 602-49400-321 Telephone $27.29 94666-0712 LID (sewer) phone serv-long dist E 101-42400-321 Telephone $181.96 94666-0712 BD phone serv-long dist E 101-41940-321 Telephone $545.88 94666-0712 CH phone serv-long dist E 101-43100-321 Telephone $63.69 94666-0712 PW phone serv-long dist E 101-42000-321 Telephone $63.69 94666-0712 FD phone serv-long dist E 601-49450-321 Telephone $27.29 94666-0712 LID (water) phone serv-long dist Total NEXTERA COMMUNICATIONS $909.80 Paid Chk# 031169 7/16/2012 NORTHLAND SECURITIES E 101-41000-300 Professional Srvs (GENERAL) $1,120.00 2933 TIF No. 14 (Fraser Steel) Total NORTHLAND SECURITIES $1,120.00 Paid Chk# 031170 7/16/2012 REDS PORTABLE TOILETS E 101-45100-404 Repair/Maint - Machinery/Equip $1,556.27 12877 PW rental of portable biffs for parks E 101-45100-404 Repair/Maint - Machinery/Equip $240.47 12877 Friendly City Days weekend -add'[ biffs Total REDS PORTABLE TOILETS $1,796.74 Paid Chk# 031171 7/16/2012 SCHARBER & SONS E 101-45100-404 Repair/Maint - Machinery/Equip $87.93 01 1101237 PD parts for repair JDeere wheel, spacer, bushing, quick lock E 101-45100-404 Repair/Maint - Machinery/Equip $4.16 01 1101764 PD parts for repair JDeere nozzle fy Total SCHARBER & SONS $92.09 Paid Chk# 031172 7/16/2012 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $583.33 260385 ARENA blanket maint-July 2012 Total SCR, INC - ST. CLOUD $583.33 Paid Chk# 031173 7/16/2012 SOMETHING CUSTOM E 101-43100-226 Sign Repair Materials $585.00 062612 PW repair signage in parks, compost Total SOMETHING CUSTOM $585.00 Paid Chk# 031174 7/16/2012 SRF CONSULTING GROUP, INC E 468-49000-303 Engineering Fees $23,806.36 06796.01-2 1-94 WBCD (Eng.Services) Total SRF CONSULTING GROUP, INC $23,806.36 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 Mayor and Council Communication — July 16, 2012 Finance — Payment of Claims Page 7 of 7 Check Amt Invoice Comment Paid Chk# 031175 7/16/2012 SUN PRESS & NEWSPAPERS E 101-41100-351 Legal Notices Publishing $76.28 1386883 CenterCuts Public Hearing Notice -sign E 101-41100-351 Legal Notices Publishing $67.80 1386884 Public Hearing Notice -Zoning Text Total SUN PRESS & NEWSPAPERS $144.08 Paid Chk# 031176 7/16/2012 T-MOBILE - 828941579 E 101-41500-323 Cell Phones $55.76 828941579-0712 FinDir cellular sery E 101-41750-323 Cell Phones $59.31 828941579-0712 55PW-Eng cellular sery E 101-41400-323 Cell Phones $60.44 828941579-0712 wireless access point E 101-42000-321 Telephone $76.24 828941579-0712 FD Asst chief -other cellular sery Total T-MOBILE - 828941579 $251.75 Paid Chk# 031177 7/16/2012 T-MOBILE - ACCOUNT 828939188 E 101-42400-323 Cell Phones $48.51 828939188-0712 BD phone serv-cellular E 101-43100-323 Cell Phones $48.52 828939188-0712 PW phone serv-cellular E 101-42000-321 Telephone $48.51 828939188-0712 FD phone serv-cellular E 101-45100-323 Cell Phones $48.51 828939188-0712 PD phone serv-cellular E 601-49450-323 Cell Phones $48.51 828939188-0712 UD (water) phone serv-cellular E 602-49400-323 Cell Phones $48.51 828939188-0712 UD (sewer) phone serv-cellular Total T-MOBILE - ACCOUNT 828939188 $291.07 Paid Chk# 031178 7/16/2012 VETSCH, CHARLES & KAREN R 601-00000-99999 UNALLOCATED UTILITY $550.00 070912 Ref UD refund on overpayment of utility bill Total VETSCH, CHARLES & KAREN $550.00 Paid Chk# 031179 7/16/2012 WASTE MANAGEMENT E 101-45100-384 Refuse/Garbage Disposal $100.49 6247808-1593-9 PD refuse service (parks) E 101-43100-384 Refuse/Garbage Disposal $77.30 6247808-1593-9 PW refuse service E 601-49450-384 Refuse/Garbage Disposal $81.00 6247808-1593-9 UD (sewer) refuse service Total WASTE MANAGEMENT $258.79 Paid Chk# 031180 7/16/2012 XCEL ENERGY E 101-41940-381 Electric Utilities $1,552.65 331189199 City Offices electricity E 101-45100-381 Electric Utilities $195.93 331189199 PD parking lot & other lighting E 101-42000-381 Electric Utilities $235.23 331189199 FD facility electricity E 101-43100-381 Electric Utilities $290.09 331189199 PW facility electricity E 601-49450-381 Electric Utilities $4,630.35 331189199 UD treatment plant electricity E 101-43160-381 Electric Utilities $347.23 331189199 PW-street lighting E 101-45100-381 Electric Utilities $4.45 331218825 PD Oakside Park (Kantor Court) E 101-43160-381 Electric Utilities $5,284.67 331229497 PW main street lighting Total XCEL ENERGY $12,540.60 10100 Premier Bank $211,295.15 Fund Summary 10100 Premier Bank 101 GENERAL FUND $79,468.90 468 CSAH 19 RAMPS/I 94 Project $45,401.49 601 SEWER FUND $7,963.82 602 WATER FUND $72,763.46 604 STORM WATER $4,732.16 810 STMA ARENA $965.32 $211,295.15 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Bills Report (RCA).doc Meeting Date: July 16, 2012 To: Albertville City Council From: Mike Couri Date: July 12, 2012 Re: Fraser Steel TIF Postponement. City staff met with Baxter Stevenson today to finalize the details of the Fraser Steel TIF. At that meeting Baxter informed us that Fraser will need to delay the addition to the building until next May in order to avoid winter construction since some of the needed building materials are backlogged 12 weeks. Because of that delay, it would push their project into winter construction and they do not want to incur those additional cost. Fraser will work with its contractors and the City over the winter to get its building plans finalized. It will then submit them to the City for site plan review and building inspection plan review so that materials can be ordered early next year, allowing construction to begin in May. The delay will impact the timing of the TIF District. To date, the TIF District has been established by the City but not certified to the County. Certification starts the "clock" for collection of tax increment for the limited nine-year period. Had we certified it to the County, we would have lost one year of tax increment collection, since the building will be delayed for one year. At this point we believe the City can accommodate Fraser's timeline change with no loss of tax increment revenue to Fraser. By delaying certification we should be able to collect tax increment for the entire time allowed by law. The City's TIF counsel is checking on the legal specifics of implementing this change and will provide the City with the necessary procedures to delay the implementation of the TIF District until early next year. City Staff and TIF consultants will finalize the necessary TIF documents that are currently in process and then place everything on hold until November, when we will meet with Baxter again to prepare for final approvals sometime after the first of the year. Page 1 of 1 — �� A\1bertvijle Mayor and Council Communication u&h,g.ftGWUF. July 16, 2012 SUBJECT: FINANCE DEPARTMENT — APPROVAL OF THE 2012 FIRST QUARTER CERTIFICATION OF UNCOLLECTED UTILITY BILLS AND INVOICES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION:_ Approve Resolution No. 2012-033 entitled a Resolution Certifying the 2012 First Quarter of Uncollected Utility Bills and invoices to Wright County for Collection with Real Estate Taxes. BACKGROUND: On an annual basis, it is the City's procedure to send notification to residents, developers, and other business owners that there are outstanding utility bills or invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding debt has not been paid before November 15, 2012 the City has the ability to certify such outstanding debt to the appropriate property that would be collected with the Real Estate Taxes. Due to the foreclosures the past two years, the City has added a mid -year assessment of outstanding receivables. KEY ISSUES: The key issue regarding the outstanding debt is allowing the City to certify it to the property taxes ensuring collection. POLICY CONSIDERATIONS: It is the City's policy to review and authorize staff to certify uncollected utility bills and outstanding invoices to Wright County for Collection with Real Estate Taxes. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of Certification list, which would be updated as payments are received up until July 12, 2012. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are paid in a timely manner, generally within 120 days unless one party determines to dispute the billing. Submitted through: Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Draft Resolution 2012-033 M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 Finance Certification of Outstanding UBs & invoices RCA.doc Meeting Date July 16, 2012 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2012-033 A RESOLUTION CERTIFYING UNCOLLECTED UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater treatment facility, the storm water system, water department, and charges for services invoiced; and WHEREAS, the City Council has determined that some sewer, storm water, water accounts remain uncollected and delinquent. Exhibit A attached NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County, Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm water, and water, accounts that have not been paid to the City on Thursday, July 12, 2012, to the Wright County Auditor for collection with real estate taxes. BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon certification and the total assessment will be collectible along with the 2013 taxes. Adopted by the City Council of the City of Albertville this 16t' day of July 2012. Mark Meehan, Mayor Kimberly A. Olson, City Clerk MAPublic Data\Resolutions\2012 Resolutions\R 2012-033 1 st Qtr 12 Certification of Deliquent UBs and invoices.docx City of Albertville County of Wright Resolution No, 2012-033 Page 2 Exhibit A FIRST QUARTER 2012 LIST OF UNCOLLECTED UTILITY BILLS AND INVOICES Property PID Balance Type 5144 Kahl Ave. NE 101-071-003010 $112.23 Delinquent Invoice 10205 52nd St. NE 101-071-003070 $283.25 Delinquent Invoice 10433 62°d St. NE 101-097-003090 $112.23 Delinquent Invoice 6804 Lakeview Cir. NE 101-093-005040 $113.12 Delinquent Invoice 10847 53rd St. NE 101-079-004030 $245.57 Delinquent Utility 5479 Kagan Ave. NE 101-070-002020 $285.59 Delinquent Utility 10236 Karston Ave. NE 101-053-002110 $301.63 Delinquent Utility 5600 Lachman Ave. NE 101-066-003010 $302.03 Delinquent Utility 10664 Kalland Dr. NE 101-040-003130 $364.89 Delinquent Utility 5569 Kalenda Dr. NE 101-051-003100 $598.59 Delinquent Utility 5447 54th Cir. NE 101-022-004020 $720.46 Delinquent Utility MAPublic Data\Resolutions\2012 Resolutions\R 2012-033 1 st Qtr 12 Certification of Deliquent UBs and invoices.docx NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 -2555 Facsimile: 763.231 .2561 planners@nacplanning.com PLANNING REPORT TO: Albertville Planning Commission FROM: Michelle Barness, Planner / Alan Brixius, Principal DATE: July 3, 2012 RE: Albertville — Center Cut Meat Sign Variance NAC FILE: 163.05 — 12.06 BACKGROUND Gary Lies, owner of Center Cut Meats, previously submitted a Sign Permit Application to the City for a painted roof sign for his business. City Ordinance does not permit painted roof signs and the permit was denied. However the City Council directed staff to work with Mr. Lies in exploring sign ordinance options in order to meet his business needs, especially given his unique location along Interstate 94 and Barthel Industrial Drive. The subject property is located at 11646 Barthel Industrial Drive and is zoned B-3, Highway Commercial District. The lot contains a single occupancy commercial building (see Exhibit C), and currently has one freestanding pylon sign approximately 50 feet in height, as permitted by Section 10-7-8(3)(i) of the Sign Ordinance. A new Sign Permit Application has been submitted on behalf of Mr. Lies, seeking approval to construct an additional ground sign along the frontage of the Center Cut Meats parcel. This second proposed ground sign is equal to 128 square feet in area, and 16 feet in height. ANALYSIS Section 10-7-8(3)(i) of the City Sign Ordinance (Chapter 7) describes permitted business signage for commercial lots having 100 feet in width immediately adjacent to and along Interstate 94, as in the subject property, and allows both one 50 foot tall freestanding' pylon sign (already erected on the site) and an additional freestanding monument sign at the site entrance "not to exceed sixty (60) square feet in sign area or twelve feet (12') in height." As such, the applicant is allowed a second ground sign, as long as it also meets basic Ordinance requirements for Permitted Business Signs. 4 Center Cut Meats is requesting a variance from the 128 square feet sign area and 16 feet sign height for their second freestanding sign. The proposed sign exceeds the allowed 60 square foot area by 68 square feet. If this second sign was their sole sign, they would have been allowed a sign up to 232 square feet in area, based on the lot width standards listed in Section 10-7-8(3)(a). In addition, the four foot difference between required and proposed sign height is minimal, and should be considered in combination with the larger sign size, given that the subject site meets the requirements of a variance allowing the construction of the sign to proceed: Section 90-7-9: VARIANCES: Where there are practical difficulties or unnecessary hardships in the way of carrying out the strict letter of the provisions of this chapter, the city council has the power to vary the requirements of this chapter in harmony with the general purpose and intent hereof, so that the public health, safety and general welfare may be secured and substantial justice done. When considering a variance, the city council shall make a finding _ of fact and grant approval based upon the following conditions: A. That the conditions involved are unique to the particular parcel of land or use involved. Staff Response. The combination of an oddly shaped parcel in relation to the curve of the adjacent Barthel Industrial Drive, and a building structure that is set down below the road right-of-way, may make it difficult for business patrons to easily identify the entrance to the Center Cut Meats business. As such, a taller and larger sign would be appropriate in meeting basic business needs. B. That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the business involved. Staff Response. The purpose of the variance is based on the need of the business applicant to simply become more visible to both local and highway traffic interested in accessing the site. C. That the alleged difficulty or hardship is caused by this chapter and has not been created by any persons presently having an interest in the parcel. Staff Response. The parcel location and shape, and related sign needs which conflict with the Sign Regulation chapter, are not the responsibility of the business owner or permit applicant. D. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or interfere with the function of the sheriffs and .fire departments of the city. Staff Response. It does not appear that the proposed variation will impair an adequate supply of light and air to adjacent property, increase congestion of public streets, or interfere with the function of sheriff or fire departments. 5 RECOMMENDATION Planning staff recommends that the Planning and Zoning Commission recommend approval to the City Council for Center Cut Meat's Building Permit Application to construct a second ground sign along the frontage of their property. Planning staff also recommends approval of the variance request to construct a ground sign which is four feet (4) higher and sixty eight (68) square feet larger than the allowed signage height and area requirements in Section 10-7-8(3)(i)(2); based on the findings outlined in the body of this report, and because undue hardship will result if the variance is denied due to the existence of special conditions and circumstances which are peculiar to the land, structure or building involved. Attached for reference: Exhibit A — Building Permit Application Exhibit B — Photographs of Proposed Sign Exhibit C — Site Location Map CC' Bob Thistle Adam Nafstad Mike Couri Tina Lannes Kim Olson Sue Schwalbe Paul Heins Gary Lies, Center Cut Meats, 11646 Barthel Industrial Drive P Date Received Q 4/- to BUILDING PERNHT APPLICATION lbertvi C 5959 Main Avenue 4"wir Town u,itt.s. era at o uta. Albertville, MN 55301 Phone: 763-497-3384 Fax 763-497-3210 w wM wr w�www wti ww wrw w.w'�ww�w w�wrwn.i .�r T'wwwwrr�..�ww wwwwaw w r Site Address: 1164 -. f"`T�Z. M4P r !ioa i?l15— Business Name: -11VAW-9.� 1 I The Appiicaat is: Owner X Contractor Tenant l Legal Description: Addition /6/i5-004D // ;age; —Lot Block I I owner: I Name a Address City )9�yw4t?/,Q�-. St1VAJ Zip Phone (H) (C) I Contractor: Company Name / Ff 9 "e9 t:� 4leSt�7J License # /4�0J07 1 Address %;-D CM 0P, /9 JCity <2AeA 'G A#4j St/ihl✓ ZipgW � Contact Person)-1" 1 Phone: (W57A ' .SbbO 1 Architect: �% Name �rl Address 1 City St Zip _ = Phone (Vf)(C)- (Fax) 1 Trpe 111 of Work: I New Construction Residential ❑ Addition ❑ Alteration C! Finish Bamt a New Construction Commercial d Garage/Shed 0 Reside/Reroof 0 Fireplace i 0 Tenant Finish 0 Plbg ❑ Htg Cl Deck I Description of Work: 4'V467it/ - "N oul (*—Oy 1a I I r l I Size ofstructure: Total Square Footage: I l Length First Floor l Width Second Floor _ I Height Basement 1 Garage I I Estimated Valuation of Work: I I I I I hereby apply for the above consldennlon and declare that the Wormailon and materrals submitted with this opplicatlon are In 1 compliance with City Ore trance and Policy Requireneenes and are complete and accurate to the best ofnry knowledge. 1 I I mArsland that all My incurredprofessknarfees and expenses assoclated with the proccssing of this request are the I I responsibillos of the property owner midar applicant and shorddbe prompilypold Ifpayment is not reeelvedfrom the I applicant, the property awner acknowledges and toffees to he responsible for the rmpatdfee balance eliher by direcipoment 1 OFSAW0141 ae 'UM8m agatrat thepropmv. if the properryfee owner is not the applicant, the applicant must provide l Whorhxdion by the owner to make applloallon. I IAwflZaaft Signature Applicants Printed Name Date Lwrw mM' ww *w Y YM"—— w— w � --wr " —w-Mw M w W —r --r r — r Approved by Building Official Value Approved Data Special Conditions or Comments; Date Notified Date Paid Ck, Cash, CC Permit # BUILDING PERMIT FEES Permit Surcharge T Plata Check Engineering (site) Mechanical Fireplace (s) Plumbing S&W �..„ Water Meter City WAC_- 3P WAC SAC Storm Water License Check Other TOM Type of Cont. Use of Bldg Occupancy Group Occupancy Load Zoning Code Used Are Fire Sprinklers Required? Q Yes E No Date Approved Fire Dept. City Engineer City Planner Public VftC fMED� il8ttdiq>� iBspectianc 7 Exhibit 7��tion Received Stamp City of Albertville lb-ertyi j i e 959 Main Ave, P.O. Box 9 sman Town UvIAW ft Cny U%. Albertville, MN 55301-0009 763-497-3384, ext 103 Fax: 763-497-3210 PERMANENT SIGN PERMIT APPLICATION Please print o_r-ty_pe ail- information. Cam fete ail a _ -licable itetns_on both pages. _ P pP Annlicat2u mustaocmmvsnv�;,�„,�;Par-WILAW081M.1Property Owners/Landlords Approval is required for Permanent Signs by signature below or letter of approval submitted witb application. Property Address: i� 1'/l1z>f116 f�t'd , .1 , 1116; Applicant Name: / �-1.5 2 Address • %*' V �GR 1 y' C5ae , ,W--V Applicants Phone:�- Applicant is (please check one) 0 Owner Contractor 0 Other Property Owner's Name Street Address City CV, C".9-r Sign Contractor's Name 9.� /9.i Street Address C=Irnp-co City ,4wneru gat"re, Phone Number /n.10 State Zip Code Telephone Number State Zip Code Class of Work: w ❑ Addition 0 Alteration 0 Repair ❑ Demolition `lit *T 1NCLUD1% A i'iCbft OF 8ti1GNAC;Iu ON H>rrlacati M6 Wft bi Wlgi[ON8 ORW��i �'t ITH. SIGN 144" ON-jT �p ISCA�II; F4R 3biG�1U11+111�NT.+DR 1 18:�'It'A�!i�►>ING ISjG Please Complete Page Two: JUN 14 2012 ®�N'ding iasPectfons 8' Exhibit A - Application Si(gn 2kes !20 Faces SYgn Frames Sign Sit arts Class Wail Plastic Plastic Plastic Business Freestanding Metal Metal Metal Name late Tem or Aluminum Aluminum Aluminum Advertising Billboard Steel Steel Steel Directional Monument Plastic Woad Footin s Nameplate n by indicated the terms listed above in the columns provided for each sign.. If more columns are needed, use an additional form. Note: Please Illuminated © Yes * See compl below ete the follow ing ° sectioF" —j Sample Sign 1 Sien 2 Sip 3 'type Wall '�s'TYI'rvb�lU Quantity 1 / Face Plastic lM�4►l (�ii Frame Plastic Support Buildin d4l.C'-- t:r Class Business ev6t5 .Illuminated NO Length 4 eet Width 4 eet 16 Square Feet 16 s uare set /ti —szo 1W A WALL SIGN PLEASE PROYME THE FOLLOWING INFORMATION: Walltarea = feet high z feet wide = square feet Percent of Wall Coverage by sign: _ _ (Sign area divided by wall area = percent of wall coverage) Number of wdsting wall signs: List square footage of each existing sign: Total square feet of all existing wall signs: square feet Percentage ofwpll area covered by signs: square feet Illuminadon Requirements: * Specitleation as to electricity needed & illumination calculations are required. * Will the sign include an electronic changeable copy sign or reader board? o Yes ❑ No H yes, please provide details to include: Source and illumination Specifications. I hereby apply for a Sign Permit and I acknowledge that the information above is complete and accurate; that the work will be in conformance with the ordinances and codes of the City; that I understand this is not a permit and work is not to start without a permit; that the work will be in accordance with the approved plan in the case of all work which requires review and approval of plans. t�� cz';— Applicants Signature Date JUN 14 2912 Building Official Signature Date lv.i•id=l0g 111gpeetions Special Approvals: Date Routed Approved *Monument &Free Building Official • ,Standing Signs Public Works Supervisor * .. ONLY unless noted l�--�--�-- Wastewater Superintendent City Engineer * , Other 9 . Exhibit A - Application 10 Exhibit B - First Submitted Sign 11 Exhibit B - Second Submitted Sign Wright County, MN Obeacon TM Date Created: 6/14=12 parcel ID 101500011225 Alternate ID n/a burner Address n/a Sae/Twp/Rng 1-120-24 One 233 - COMM LAND & BLDGS Property Address 11646 BARTHEL INDUSTRIAL DR NE Acreage n/a ALBERMLLE Distrlet n/a Brief Tax Description Sect-01 Twp-120 Range-024 UNPLATTED LAND ALowmLLEi TH PRT OF NW1/4OF NEi/4 DES COM SW CAR OF LT1 BUQ OF NWi/40F NE1/4 TH SLY 26FT TO NLY R/W LN OF RR TH SELY ALG NLY R/W LN 619.76FT TH NELY DEF96D57'L 232.95FTTH NWLY DEF83D031.5.54FTTH N DEF62D01'R 26.88FTTH NELY DEF79D09101"R 59.94FTTH N DEF79D09'01"L 391.25FT TO NLY LN OF TH PRT OF I-94 DES IN SK297-926&POB TH RET S ON LAST DES CRS 324.05FT TH FLY DEF100D50'59"L 395.81FT TO NELY LN OF SD R/W IN BK297-926 TH NWLY ALG SD NELY LN 468.4OFT TO POB (Note: Not to be used on legal documents) Last Data Upload: 6/14/201210:40:26 AM anijiling Inspections Exhibit C - Site Location CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2012-034 RESOLUTION APPROVING A SIGNAGE AREA AND HEIGHT VARIANCE FOR A NEW FREESTANDING MONUMENT SIGN LOCATED AT 11646 BARTHEL INDUSTRIAL DRIVE WITHIN THE ALBERTVILLE CITY LIMITS. WHEREAS, Gary Lies, owner of Center Cut Meats, located at 11646 Barthel Industrial Drive, has applied for a variance from the sixty (60) square foot in area and twelve (12) feet in height freestanding sign requirements in the B-3 Highway Commercial District in order to construct a business sign on the property to be legally described as follows: Lot 1, Block 2, in the NW 1/4 of the NE 1/4 Sec 1 T120 R24 (Albertville), according to the plat thereof, Wright County, Minnesota. (11646 Barthel Industrial Drive NE) WHEREAS, Mr. Lies has submitted the application for the sign variance along with a description and image of the sign design, and a locational map; and WHEREAS, City Staff has reviewed the submitted application: the planning report, dated June 26, 2012 has been prepared by Northwest Associated Consultants that outlines the city staff findings and recommendations; and WHEREAS, the Albertville Planning and Zoning Commission met and held a public hearing on July 10, 2012 to consider the sign area and height variance application; and WHEREAS, upon review of the staff reports and hearing public testimony, the Planning and Zoning Commission closed the public hearing and recommended that the City Council approve the sign area and height variance for 11646 Barthel Industrial Drive NE. with the findings outlined in the June 26, 2012 planning report; and WHEREAS, the Albertville City Council met on July 16, 2012 to consider the sign area and height variance application; and WHEREAS, the Albertville City Council received the application, staff review documents, and the Planning Commission recommendation, and agrees with the findings and recommendation of the Planning Commission; and NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the sign application for 11646 Barthel Industrial Drive NE., subject to the attached Findings of Facts and Decision, with the attached conditions. Findings of Fact: Based on review of the evidence received, the City Council now makes the following finding of fact and decision: MAPublic Data\Resolutions\2012 Resolutions\R 2012 034 Center Cut Meats - Resolution.docx City of Albertville County of Wright Resolution No. 2012-034 Page 2 A. The site is legally described as Lot 1, Block 2, in the NW 1/4 of the NE'/4 Sec 1 T120 R24 (Albertville), according to the plat thereof, Wright County, Minnesota. B. The property owner has submitted an application requesting a variance from City Sign Regulations for permitted business sign area and height requirements for commercial lots, to accommodate a proposed freestanding monument sign. C. The planning report dated June 26, 2012 from Northwest Associated Consultants is incorporated herein. D. The following findings are made consistent with the city zoning ordinance in support of the requested variance. 1. The proposed freestanding monument sign is a permitted business sign for commercial lots having one hundred feet (100') in width immediately adjacent to and along Interstate 94 within the B-3 zoning district. 2. The lot is unique in that it consists of an oddly shaped parcel in relation to the curve of the adjacent Barthel Industrial Drive NE, and a building structure that is set down below the road right-of-way; two conditions which make a larger sign necessary for ensuring that patrons can easily identify the entrance to the Center Cut Meats business. 3. The requested Variance is based on the need of the business applicant to become more visible to both local and highway traffic interested in accessing the site. 4. The parcel location and shape, and related sign needs which conflict with the Sign Regulation chapter, are not the responsibility of the business owner or permit applicant. 5. The proposed variance would not impair light or air to the adjoining lots, will not endanger public safety and will not diminish property values. Decision: Based on the foregoing findings and applicable ordinances, the City Council APPROVES the variance from the required B-3 sign area and height for 11646 Barthel Industrial Drive NE., based on the application and plans received by the city on June 14, 2012 and above - mentioned findings -of -facts. City approval is subject to the following conditions; 1. The sign shall be constructed in accordance with the submitted plans. Total sign area not to exceed 128 sq.ft. and total sign height not to exceed 16 feet. 2. The sign must comply with the required sign setback requirements. Adopted by the Albertville City Council this 16th day of July 2012. Mark Meehan, Mayor Kimberly A. Olson, City Clerk 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 PLANNING REPORT TO: Albertville Planning Commission FROM: Michelle Barness / Alan Brixius DATE: July 3, 2012 RE: Albertville — Industrial District Amendment FILE NO: 163.05 — 12.04 Within the 1-1 and 1-2 Zoning Districts, the City has established standards for maximum building coverage on a lot and maximum impervious coverage for a lot. Fraser Steel will be pursuing a building expansion in August 2012. In preliminary meetings with Fraser Steel, it was revealed that they may exceed the 1-1 District maximum building coverage of 30 percent. In staff discussions, we raised the need for a maximum building coverage standard. Typically, building size on a parcel is dictated by setback, parking, and maximum impervious standards. The maximum building coverage is an artificial cap on development that staff feels serves no purpose and may actually interfere with in -place growth of local industries. Staff is recommending the attached Zoning Ordinance amendment repealing the maximum building coverage from both the 1-1 and 1-2 Districts. cc: Bob Thistle Adam Nafstad Mike Couri Tina Lannes Kim Olson Sue Schwalbe Paul Heins I CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2012 - 002 AN ORDINANCE AMENDING SECTION 4600.5 (LOT REQUIREMENTS AND SETBACKS) OF CHAPTER 4600 (I-1 LIMITED INDUSTRIAL DISTRICT), AND SECTION 4700.6 (LOT REQUIREMENTS AND SETBACKS) OF CHAPTER 4700 (I-2 GENERAL INDUSTRIAL DISTRICT) OF APPENDIX A (ZONING ORDINANCE) OF THE 2005 ALBERTVILLE MUNICIPAL CITY CODE, RELATING TO MAXIMUM SITE COVERAGE REGULATIONS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: Section 1. Section 4600.5.D (Maximum Site Coverage) of Chapter 4600 (I-1 Limited Industrial District) is hereby amended as follows: 4600.5 LOT REQUIREMENTS AND SETBACKS: The following minimum requirements shall be observed in an I-1 district, subject to additional requirements, exceptions and modifications set forth in this ordinance: D. Maximum Site Coverage: 1. Building and StruE'4ffes: `rhifty p n (3004 1-2. Hard Surface, Including Buildings: Eighty five percent (85%). Section 2. Section 4700.6.13 (Maximum Site Coverage) of Chapter 4700 (I-2 General Industrial District) is hereby amended as follows: 4700.6 LOT REQUIREMENTS AND SETBACKS: The following minimum requirements shall be observed in an I-2 district, subject to additional requirements, exceptions and modifications set forth in this ordinance: D. Maximum Site Coverage: 1 ?. Hard Surface, Including Buildings: Eighty five percent (85%). THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this 161h day of July 2012. Mark Meehan, Mayor Kimberly A. Olson, City Clerk tbcrtv;11c Mayor and Council Communication S- UA.o. ea ckw ui.. July 16, 2012 SUBJECT: LEGAL —152 CLUB PROMISSORY NOTE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION: Approve 152 CLUB PROMISSORY NOTE, and authorize disbursement of $12,000 in loan proceeds to Deborah, Michael and Patricia Holm, with the proceeds to be disbursed upon completion of 50% of the building expansion. BACKGROUND: The 152 Club is planning an expansion of its current bar/restaurant on Main Avenue NE. The expansion requires the installation of fire suppression sprinklers in the new addition. The 152 Club is requesting a $12,000 loan from the City's revolving loan fund to help finance the sprinkler system. The revolving loan fund was established with money that was granted to the City in 1990 by the State of Minnesota for the purpose of making a $120,000 loan to Fraser Steel. Under the terms of the grant, all principal and interest from the original Fraser Steel loan was required to be placed in a permanent revolving loan fund for economic development purposes. To date, only the 152 Club and Fraser Steel have expressed an interest in obtaining a loan from this fund. After factoring in the Fraser Steel loan, the City will have approximately $12,000 in the revolving loan fund, all of which is proposed to be loaned to 152 Club. The proposed loans to the 152 Club and Fraser Steel will temporarily exhaust the revolving loan fund until sufficient loan payments are made to accumulate enough money to loan out to another business. The loan is proposed to be secured and paid via special assessment of the principal and interest on the 152 Club property taxes. The special assessments will remain as a tax lien on the property, superior to all other liens. KEY ISSUES: • The proposed 152 Club loan represents the first significant loan from the revolving loan fund since the 1990 Fraser Steel loan which was fully paid back in 2010. • The loan will be secured by special assessments on the 152 Club building and land. • The loan is small enough that it is not considered a business subsidy under Minnesota Law and no business subsidy agreement is required. • The loan will be for a term of 5 years and will bear interest at rate of 3.25% annually, provided however, that the interest rate shall be 3.00% annually so long as the 152 Club allows the City to initiate electronic debit from their bank account and continue to collect the monthly payments via electronic debit. POLICY CONSIDERATIONS: The purpose of the revolving loan fund is to provide the City with an economic development tool to aid business expansion and job creation in the City. A recent change in the types of loans that may be permitted from the revolving loan fund qualifies loans for fire suppression sprinklers as eligible loans from the revolving loan fund. M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 152 Club Promissory Note RCA.doc Meeting Date: July 16, 2012 Mayor and Council Communication - July 16, 2012 152 Club Promissory Note Page 2 of 2 FINANCIAL CONSIDERATIONS: Although the money in the revolving loan fund originally came from a grant from the State of Minnesota, it is a valuable asset of the City that should be lent out carefully. All payments made on the Note, including all interest, will go back into the revolving loan fund to be re -lent to other businesses in the future. LEGAL CONSIDERATIONS: The City Council has the authority to loan money to private entities for economic development purposes. Respectfully submitted, Mike Couri City Attorney Department/Responsible Person: Legal/Mike Couri, City Attorney Attachments: 152 Club Promissory Note M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 152 Club Promissory Note RCA.doc Meeting Date: July 16, 2012 a City of Albertville 152 CLUB PROMISSORY NOTE $12,000.00 Date: July , 2012 Debrorah L. Holm, Michael R. Holm and Patricia Holm (collectively, the "Maker") promises to pay to the City of Albertville, a Minnesota municipal corporation or its assigns (the City and any assigns are hereinafter referred to as the "Holder"), at a place designated by Holder, the principal sum of Twelve Thousand Dollars ($12,000.00). Interest shall accrue on the unpaid principal balance at a rate of 3.25% annually, commencing on the date of this Note, provided however, that the interest rate shall be 3.00% annually so long as the Maker allows the Holder to initiate electronic debit from Maker's bank account and continue to collect the monthly payments via electronic debit. Maker agrees to allow the principal and interest accruing under said Note to be assessed against the property and collected with the real estate taxes due on Lot 1, Block 1, Albertville Railway Exchange, according to the plat of record on file with the Wright County Recorder's Office, Wright County, Minnesota. Maker waives its right to a public hearing pursuant to Minn. Stat. §429.061 and hereby directs the City Council to certify the special assessment to the County Auditor. Maker waives its right to appeal said special assessment to the District Court pursuant to Minn. Stat. § 429.081 or pursuant to any other legal authority or legal theory and waives any procedural irregularities in the assessment process. In the event the Holder is unable to collect the payments due under this Note via the property taxes, Maker shall make payments to Holder of no less than $216.96 each month, commencing on 1, 2012 and continuing in the same amount on the same day (the 1 st day) of every month thereafter until the entire principal balance and all accrued interest are paid in full. Holder may elect to have monthly payments made by Maker, in which case Holder shall provide written notice to Maker of such election and Maker shall commence such monthly payments within 30 days of such notice, with the first such payment being in an amount equal to the monthly payment set forth in this paragraph times the number of months that have elapsed since the date of this Note, less any payments received by the Holder via assessments collected with the property taxes. In the event the Holder elects to receive monthly payments, it shall take all necessary steps to make the assessment on the property taxes inactive and shall annually reduce such assessment by the amount of principal paid in such year. The entire loan balance may be prepaid at any time in full without penalty. If a default occurs under this Note, then the Holder of this Note may at its right and option, without notice, declare immediately due and payable the principal balance of this Note, together with any costs of collection including attorney fees incurred by the Holder of this Note in collecting or enforcing payment hereof, whether suit be brought or not, and all other sums due hereunder, or under any instrument securing this Note. The remedies of the Holder of this Note as provided herein, shall be cumulative and concurrent and may be pursued singly, successively, or together, and, at the sole discretion of the Holder of this Note, may be exercised as often as occasion therefore shall occur; and the failure to exercise any such right or remedy shall in no event be construed as a waiver or release thereof. The Holder of this Note shall not be deemed, by any act of omission or commission, to have waived any of its rights or remedies hereunder unless such waiver is in writing and signed by the Holder of this Note and then only to the extent specifically set forth in the writing. A waiver with reference to one event shall not be construed as continuing or as a bar to or waiver of any right or remedy as to a subsequent event. This Note may be amended, modified, or changed only by an instrument in writing signed by the party against whom enforcement of any such amendment, modifications, or change is sought. This Note shall be governed by and construed in accordance with the laws of the state of Minnesota without regard to its conflict of laws provisions. Any disputes, controversies, or claims arising out of this Note shall be heard in the state or federal courts of Minnesota, and all parties to this Note waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. This Note constitutes the entire Note between the parties pertaining to its subject matter and it supersedes all prior and contemporaneous Notes, representations, and understandings of the parties pertaining to the subject matter of this Note. Wherever possible, each provision of this Note and each related document shall be interpreted so that it is valid under applicable law. If any provision of this Note or any related document is to any extent found invalid by a court or other governmental entity of competent jurisdiction, that provision shall be ineffective only to the extent of such invalidity, without invalidating the remainder of such provision or the remaining provisions of this Note or any other related document. IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts, and things required to exist, happen, and be performed precedent to or in the issuance of this Note do exist, have happened, and have been performed in regular and due form as required by law. IN WITNESS WHEREOF, the Maker has caused this Note to be duly executed as of the day of , 2012. 2 MAKER Michael R. Holm Deborah L. Holm Patricia Holm �1bcrtvillc Mayor and Council Communication � r u.r� naa uF July 16, 2012 SUBJECT: LEGAL —152 CLUB SAC-WAC ASSESSMENT AGREEMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION: To approve SAC AND WAC CHARGE ASSESSMENT AGREEMENT FOR THE 152 CLUB. BACKGROUND: The 152 Club is planning an expansion of its current bar/restaurant on Main Street. Because the 152 Club is planning to add tables in the expanded area, it will have to pay SAC and WAC charges for the expanded area. The 152 Club has requested that Albertville special assess the SAC charges and the City's portion of the WAC charges to the property over a five year period as we have previously done with several other restaurants in the City. The attached agreement calls for assessing the SAC and WAC charges against the property for a period of 5 years at an interest rate of 4% annually. The attached agreement requires the Developer to waive its right to appeal the special assessment to District Court. KEY ISSUES: • The assessment is proposed to be over a five year period at 4% interest. • The assessment becomes a lien on the property collectible with the taxes, and thus has priority over all mortgages and other liens that may come onto the property. • The proposed 4% interest rate represents a much better rate of return than what the City can earn on its investments. • At this time the exact amount of the SAC and WAC is not known as the 152 Club has not determined the number of seats that will occupy the expanded area. POLICY CONSIDERATIONS: The City Council has the authority to enter into this agreement to special assess the SAC and WAC costs. While the City has done this for other businesses in the past, the City has no obligation to do so in this instance. FINANCIAL CONSIDERATIONS: Approval of this agreement will delay payment of the SAC and WAC charges over a five year period, but will return more in interest than the City could otherwise earn. LEGAL CONSIDERATIONS: This agreement will be binding upon the Developer and ensures that the City can special assess the property in the amount of the SAC and WAC charges otherwise due. Department/Responsible Person: Legal/Mike Couri, City Attorney Attachments: 152 Club SAC-WAC Assessment Agreement M:\Public Data\Requests for Council Actions (RCA)\2012\07 16 2012 152 Club SAC-WAC RCA.doc Meeting Date: July 16, 2012 ASSESSMENT AGREEMENT 152 CLUB SAC AND WAC CHARGES WHEREAS, the City of Albertville ("City") requires payment of sewer access charges ("SAC") and water access charges ("WAC") at the time building permits are applied for; and WHEREAS, Michael R. Holm, Deborah L. Holm and Patricia Holm (collectively, "Owner") will be applying for a building permit on property described as Lot 2, Block 1 of the plat of Albertville Railway Exchange as recorded in the Wright County Recorder's Office, Wright County, Minnesota ("Property") for the purpose of expanding the 152 Club restaurant; and WHEREAS, Owner is requesting that the City special assess the City's portion of the SAC and WAC charges that are due as a result of the application for a building permit for 152 Club; NOW, THEREFORE, the City and Owner agree as follows: The applicable SAC and City portion of the WAC fees for the 152 Club restaurant are $ and $ , respectively. The Joint Powers portion of the WAC is $ 2. The City shall special assess the SAC and City portion of the WAC (totaling $ ) against Lot 2, Block 1 of the plat of Albertville Railway Exchange over a 5 year period at an interest rate of 4%. 3. Owner shall promptly pay said special assessments as they come due with the property taxes. 4. Owner shall pay the Joint Powers portion of WAC fees to the City prior to the issuance of the building permit for 152 Club by the City. Owner waives its right to a public hearing pursuant to Minn. Stat. §429.061 and hereby directs the City Council to certify the special assessment to the County Auditor. 6. Owner waives its right to appeal said special assessment to the District Court pursuant to Minn. Stat. § 429.081 or pursuant to any other legal authority or legal theory and waives any procedural irregularities in the assessment process. 7. Owner shall pay the City's costs and expenses (including attorney's fees) in the event it violates this agreement. Dated: July , 2012 .$ I Michael R. Holm Deborah L. Holm Patricia Holm CITY OF ALBERTVILLE Mark Meehan, Mayor Kimberly A. Olson, City Clerk 2 LT�F"s me To: Albertville City Council From: Mike Couri Date: July 10, 2012 Re: City Administrator Search At the last meeting, the City Council directed the Ad Hoc Committee to develop a City Administrator position profile/job description for the Council to adopt. After the meeting, the Ad Hoc Committee met and concluded that Bob Thistle is the only person capable of performing this task. Bob then put together the proposed outline/work schedule, cost estimate and comments related to the development of the position profile: Development of Albertville City administrator Position Profile • Review of Current job description and other pertinent data • Develop questions for interviewing staff and council • Interview Councilmembers regarding expectations of new Administrator and their major task for first 18 months. Compile and organize findings • Interview key staff members (4-6) • Interview 315 City leaders of commission chairs (optional) • Draft City Administrator Profile • Review profile with Staff • Review profile with City Council • Finalize profile and major tasks Total hours Range of cost utilizing Bob Thistle $1,150 - $1,850 Estimate Page 1 of 3 Time required 2-4 hours 1 5-8 4-6 4-6 2-3 1-2 1-2 1-3 21-33 Staff support time: There will be a need for support services from City staff that could range from 5-10 hours. That cost would vary dependent on which staff members were involved. Staff support availability would also have an impact on timing. Timing: Dependent upon other workload activities, a report for Council's consideration should be available in approximately 4 weeks after direction to proceed. Council Considerations: Where does the Council want me to spend my time? Does the Council want someone who is working regularly with other City Councils in their recruitment process and who knows the pool of potential candidates and their skill sets? Does the Council want someone who is independent and not open to criticism from the public? It was the consensus of the Ad Hoc Committee to submit this work plan to the Council for review. Given that Bob has been coming up to speed on the issues currently before City Staff, Bob has not had the time to begin work on the City Administrator position profile and likely would begin the week of July 16th. The concern of the Ad Hoc Committee and City Staff is that if Bob does the work, it will directly cut into the time he has available to devote to the City Administrator position. With budgeting getting into full swing, preparing the position profile will take a chunk out of the time that Bob would otherwise devote to managing the City. From a cost perspective, there appears to be little difference whether the City has Bob do the work or contracts with Springsted. Either way, the City will be paying a contractor about the same amount to do the work. I have some concern that given the similarities in cost and given Springsted's active presence in the recruiting marketplace, the City would likely receive useful information from Springsted that Bob Thistle cannot supply, including an idea of the type of applicant (years of experience, type of experience) the City could expect at a given price point. I am also assuming that Springsted, having gone through this exercise many times in the past for many different clients, will have more experience at working with divided Councils and may be better able to synthesize the differing preferences of the Council members as to the qualities and characteristics that the City should look for in a City Administrator. Page 2 of 3 Given the motion passed by the Council at its July 2nd meeting, Bob will proceed with the development of the City Administrator profile unless the Council directs otherwise. Page 3 of 3