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2012-08-06 CC Packet1bertville Srnwl Town Udr*. ft Gl} UP*. City of Albertville Council Agenda Monday, August 6, 2012 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the July 16, 2012 regular City Council minutes as presented (pgs 4-13) B. Authorize the Monday, August 6, 2012 payment of the claims that claims that includes electronic payments 1298 EFT - 1305 EFT and check numbers 31210 to 31233 as presented (pgs 14-18) 7. PUBLIC HEARINGS - None 8. DEPARTMENT BUSINESS A. Finance 1) 2nd Quarter Budget to Actual (pgs 19-21) 2) Accounts Receivable (pgs 22-23) 3) 2012 Budget Amendment (pgs 24-27) (MOTION NEEDED) M:\Public Data\City Council\Council Agendas\2012 Agendas\08 06 12 Agenda.doc Meeting Date: August 6, 2012 Agenda Page 1 City of Albertville Council Agenda Monday, August 6, 2012 Page 2 of 3 B. Planning/Zoning 1) In Fit Customer Appreciation Event and Outdoor Music Application (pgs 28-34) (MOTION NEEDED) C. Public Works Director/City Engineer 1) I-94 (pg 35) 2) 2012 Main Ave Watermain Improvements (pgs 36-37) (MOTION NEEDED) D. City Clerk 1) Liquor License — Approve On -Sale Wine License for Pick Your Perfect Pasta (pgs 38-39) (MOTION NEEDED) 2) Cancel August 16, 2012 Special Meeting (MOTION NEEDED) E. City Council 1) Committee Reports a. Parks Committee Meeting Minutes (pg 40) (Information only) F. Legal 1) Attorney Report (pg 41) G. Administration 1) Springsted 2) Website Proposals (pgs 42-50) (MOTION NEEDED) 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS August 10, 2012 St. Michael Challenge at 5:30 p.m. at River Lanes August 13, 2012 STMA Ice Arena Meeting at 6:30 p.m. August 14, 2012 Primary Election, Voting Open 7:00 a.m. — 8:00 p.m. August 15, 2012 Planning and Zoning Commission at 7:00 p.m. August 20, 2012 City Council Meeting at 7:00 p.m., Budget Workshop to follow August 27, 2012 Joint Powers Water Board at 6:30 p.m. September 3, 2012 Labor Day September 4, 2012 City Council Meeting at 7:00 p.m. M:\Public Data\City Council\Council Agendas\2012 Agendas\08 06 12 Agenda.doc Meeting Date: August 6, 2012 Agenda Page 2 City of Albertville Council Agenda Monday, August 6, 2012 Page 3 of 3 ®©®©MWM EMMMMMM, MMMMMMM Gasm®® ® MOM ®mmm v I! p :!m ®©m©m©m EMMEMEM MMMEMM e mmemmmmo MMMMMMM h� �y NONOW -__---- 10. ADJOURNMENT TO BUDGET WORKSHOP - (Allow 5 minute break) M:\Public Data\City Council\Council Agendas\2012 Agendas\08 06 12 Agenda.doc Meeting Date: August 6, 2012 Agenda Page 3 i lbcrtvillc Small Town tMnq. eq caay uls. ALBERTVILLE CITY COUNCIL Monday, July 16, 2012 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Mark Meehan called the regular City Council meeting to order at 7:02 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Mark Meehan, Council members Jillian Hendrickson, Larry Sorensen, John Vetsch and Dan Wagner Absent: None Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes, City Attorney Michael Couri, City Planner Alan Brixius, City Engineer/Public Works Director Adam Nafstad, City Clerk Kimberly Olson, Fire Chief Tate Mills, Chad Dahlheimer, Samara Postuma, Rob Rich, Tom Fay, Pete and Pam Betts, and Trisha Holm 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS A. Proclamation for Chas Betts Mayor Meehan read the proclamation recognizing Chas Betts for his accomplishments and supporting him in the 2012 Summer Olympics and proclaiming July 21, 2012 Chas Betts Day. Meehan presented the proclamation to the parents of Chas Betts. 4. CITIZENS OPEN FORUM There were no comments. 5. APPROVAL OF THE AGENDA Olson added set special meeting dates to canvass election results and change Nov. 5 City Council meeting under City Council business. Agenda Page 4 Meeting Date: July 16, 2012 City of Albertville City Council Minutes July 16, 2012 Page 2 of 10 Lannes added budget workshop dates and challenge from St. Michael under Finance business. Nafstad added 2012 seal coat improvements under Public Works business. Vetsch added discussion of Wright County 5 (five) year transportation budget under Finance business. Motion by Wagner, seconded by Hendrickson, to approve the agenda as amended. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nay ne. Absent: None. MOTION DECLARED CARRIED.'" 6. CONSENT AGENDA All items under the Consent Agenda are cons to be routine by C aff and will be enacted by one motion. In the event an item is gyp`, it will be discussed e order it is listed on the Consent Agenda following the approval of emai Consent items � These items will be approved by a separate motion. y r' G r wrr.. MM r a ;pia `W A. Approve the July 2, 2012 re r�� ouncil mi s as presented B. Authorize the Monday, July 1 O1 nt of th ms that includes electronic payments 1270 :1282 EFT' ' chec hers 3 o 31180 as presented C. Approve Pa £or I 94 ect nst tion in the amount of R111,111 22- � $1'N �., >097 Motion by Sorensen, sec - d b � i, to ap' a the consent agenda. Ayes: Meehan, Hendricks en. Vey_ Na �� one. Absent: None. MOTION 7. A. Fraser S usiness idy and Establishment of Tax Increment Financing District No. eari ° ontinued Couri stated there will be` bd to hold the public hearing. Materials for the project will take about 3 (three) months to arrive which would set back the construction to the winter season. Because of the high cost of winter construction and the impact the weather would have on their product, Fraser Steel would like to postpone the building project until spring 2013. Couri stated they would be able to accommodate the request and move forward with the steps for the TIF district and the Business Subsidy Loan in the next year. Fraser Steel would come back in January or February of 2013 to begin the process again. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 5 Meeting Date: July 16, 2012 City of Albertville City Council Minutes July 16, 2012 8. DEPARTMENT BUSINESS A. City Council 1). Committee Reports a. Ad Hoc Committee Page 3 of 10 Hendrickson reported the committee met and discussed osts and benefits of having staff or an outside firm (Springsted Incorporated) develop Administrator Profile and Council Objectives. They felt the costs would be v � 1 ilar but the committee felt there would be more resources provided with S " The committee put together a three phase process: 1t ma • Development/Redefining Position & Council Obj es • Determine candidate "seek to hire action (internal prom � or public posting) • Appointing the new City Administra> r., Hendrickson stated the engage Springsted to u Council Objectives. Meehan in( (three) or 4 Vetsch would A move Administrator but ' o ng ave a i stated that le h uncil Object'nti Co P ed that the t� 7 hours ork he wou with Snrin would " expect for nnend 1. J- o adopt the three p plan and phase /Redefine Position Profile and first phase would take 3 the first se to define the role of the new City aem to a forward with promoting from within and ed out tlie��'eps and cost to develop the Position Profile He stated that cost was very similar to Springsted. histl ld devote to this process would take away from the provi ing to the City. Couri's own thought was that going insight on the current market and what the Council can candidate experience. Meehan asked if tfiSWmittee had any further discussion on the role and characteristics Council wants in a City Administrator. Hendrickson said that it was referred to the committee to determine the next steps and their recommendation was to engage Springsted for the Development/Redefining Position Profile and to adopt the three step process. She stated that with using Springsted there is an added benefit of credibility of independence in using an outside firm. Meehan asked about developing a contract for the City Administrator. Hendrickson stated that would be the last phase. Couri stated that Springsted would probably have a M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 6 Meeting Date: July 16, 2012 City of Albertville City Council Minutes July 16, 2012 Page 4 of 10 template they could use or so would the League of Minnesota Cities. It would probably take about a week to draft. Sorensen stated that the first phase is to come up with a job description and he felt they already have one in place. He felt the process is getting too complicated. Hendrickson stated that she felt he was missing the point as the process would include interviews with each council member to really define the role they expect the new City Administrator to fulfill. Sorensen did not seethe value in paying $1500 for a job description when they could advertise the current one for free. Thistle stated that the ultimate product is a jot work it would be his job description and the r the Council want to go in the next 5 (five) to will most likely be different than what was The real effort is the front end work to r members of the community to identi � e and that will be significantly different t community leaders to be involved in that needed to move forward determining an internal Hendrickson stated that her goal` d description woulba_ wide and i not want to rem ��eel. He was filled � stated helieve( most likely adved the whether a city sho ` 09012 h e 1 e. It would dministratol Motio �� etsch, Vetsch. Motion by Vets, Nafstad as City ideas map firm He stated that if he did the eal to see where the community and l _ and he stated those objectives past wi � previous job description. th Council a four) or 5 (five) the community �� to go in the future n years a o. Counci �` need to determine sion ; w y can ident e skill sets onto the next' e of i irrati6*0-dollars. Meehan felt a new job new 04dministrator. Sorensen did 1- ca used last time the position not a s firm used last time and they Thistle stated there is no pattern to is the Wo rand they may bring something new to the '1 the ch get on the same page for what the new by MZhan., to engage Springsted for the vition Profile and Council Objections. Ayes: Meehan and Wagner. Abstain: Hendrickson. MOTION FAILED with candidate promotion within appointing Adam r. There was no second. MOTIONLOST. Motion by Hendrickson, seconded by Meehan, to adopt the three step process and engage Springsted to Develop/Redefine the Position Profile and Council Objectives in the first phase. Ayes: Meehan, Hendrickson and Vetsch. Nays: Sorensen and Wagner. MOTIONDECLARED CARRIED. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 7 Meeting Date: July 16, 2012 City of Albertville Page 5 of 10 City Council Minutes July 16, 2012 b. Ice Arena Committee Sorensen reported the committee chose to keep the ice rental rates at $185/hour because rental hours have picked up recently. The youth hockey association discussed the possibility of another sheet of ice. Meehan asked if they will be looking for help from the City. Sorensen reported that they will be doing it themselves but would need the City's help for inspections. Thistle asked if Council wished to have minutes of thes eetings included in the packets. Sorensen stated that had in the past and Th_lied they will be include from now on. Vetsch stated that if the association is € would like to see a successful example Meehan felt the arena is a community other organizations. Sorensen stated that there is some open skate time a well. Wagner stated they will be 2). Set Specia!Ieet1: Olson reporter . need Motion by Hen' on, s 2012 at, 0 P. m. nano igh their ,for another sheet of ice, he lar project y would like to see e more time open to the n, time is fed up fast but for by Sofsen, to set a Special Meeting on August 16. mary �ction results. Ayes: Meehan, gn Nays: None. Absent: None. MOTION 111� by Hendric ' seco4 by Vetsch, to set a Special Meeting on November 13, 2012i� 0 p.m. to c ss the eral Election results. Ayes: Meehan, Hendrk Sorense tsch and Wagner. Nays: None. Absent: None. MOTION Di R RRIE 3). Chang ity Council Meeting Date Olson would like to recommend moving the November 5 City Council Meeting to November 7 due to the General Election. Motion by Sorensen, seconded by Hendrickson, to reschedule the November S, 2012 City Council meeting to November 7, 2012 at 7: 00 p.m. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 8 Meeting Date: July 16, 2012 City of Albertville Page 6 of 10 City Council Minutes July 16, 2012 B. Finance 1). Mid Year Assessments for Delinquent Accounts — (pgs 20-22) Lannes stated that due to the economy, practice has been to certify delinquent accounts midyear as well as end of the year. There was no one present to discuss the item. Motion by Hendrickson, seconded by Wagner, to ado esolution 2012-033 Certifying Delinquent Utility Accounts and Invoices to Wrtg y my for Collection with Property Taxes. Ayes: Meehan, Hendrickson, n, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARE _ . Oki, 2). Fire Dept. Back Pay _- Fire Chief Mills reported the firehouse are used to calculate hter hours had an error. He stated the error went back to the' zid ct of 2008. Lannes reported they are revs e entries a is estimated the total cost would be $30,000 or about $6,000 per y were fun the fire budgets for those years that were not utilized and were Amt6l"cneral FuZeserve. The back pay would come out of that es expects�aym� be a1Au ust 3. The firefighters p g g fthwould be paidlay. mw '64 Meehan inquir by the t did notWire is and Lannes reported that the auditors audit payroll and oft �.'It gives Chief the hours to send to payroll. y'1TAWckso onded non, to approve the Firefighter back pay. Meehan, ricks Sorensen,' tsch and Wagner. Nays: None. Absent: MOTION`' ' R :;CARRIED. 3).'4W, Budget W Motion by S en, s ded by Hendrickson, to set budget workshops immediately r following the r Council Meetings on August 6 and 20, 2012. Ayes: Meehan, Hendrickson, Sor , Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 4). St. Michael Challenge Lannes reported St. Michael has challenged the Council and staff to participate in a bowling competition on Friday, August 10 at River Lanes Bowling Alley. She stated they will need 12 (twelve) players. Sorensen and Wagner will play and Hendrickson stated she may be able to attend. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 9 Meeting Date: July 16, 2012 City of Albertville City Council Minutes July 16, 2012 Page 7 of 10 Motion by Wagner, seconded by Sorensen, to accept the challenge from St. Michael. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 5). Wright County 5 Year Transportation Budget Nafstad stated they do receive a notice of when the County budget workshops are taking place and they should be coming up soon. Projects in the region are a preservation project on 50th ST NE from County Rd 19 to St. Michael. Another is County Rd 19 North for a 4 (four) lane expansion and Phase II for I MAI e will make Council aware of those meeting dates when they are informed by Wr nty. C. City Clerk —None D. Public Works Director/City I-94 Oral Update with Project Nafstad presented a slide tour of the work site. He received quotes Council a smoothly and going to be on track. community input for that have not been done since 2009. They s. was the low bid. There are sufficient the term quote for bids as there is some legal ondeby Vetsch, to approve the Pearson Bros. quote in the e construction of the 2012 Seal Coat Improvements. Ayes: Vetsch and Wagner, Absent: None. Nafstad reported city streets with pavement markings and striping are in need of recoating. In addition, it is recommended that Lachman Ave NE be striped with a double yellow line. The low quote received was from Highway Technologies. The work is slated to be completed the first week of August. Motion by Sorensen, seconded by Vetsch, to approve the bid from Highway Technologies in the amount of $15,367.50 for the construction of the 2012 Striping M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 10 Meeting Date: July 16, 2012 City of Albertville City Council Minutes July 16, 2012 Page 8 of 10 Improvements. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. B. Planning/Zoning 1) Center Cut Meats Sign Brixius reported Center Cut Meats is looking for increased sgnage along Barthel Industrial Drive and 1-94. They are requesting a 128 s-qe foot sign that is 16 feet high. The ordinance only allows a 60 square foot sign at 1- *"fth. The Planning Commission held a public hearing at the last mee hey found the property is unique in its configuration and visibility and recomm� 'val with conditions. 0 Motion by Vetsch, seconded by Hendric�to adopt Res9Uon 2012-034 Approving 27 a Signage Area and Height Variance Freestandirinument Sign for Center Cut Meats Located at 11646 Industrial Drive & -within the Albertville City Limits. Ayes: Meehan, Hendri Absent: None. MOTIONDECLAR 2) Zoning Amendment f r Brixius stated has an e includes bull `�$Staf t was limit so as to 1 and Oftqer. Nays: None. "bus coverage limit that also 30% building and structure expand the City's tax base. Vet once rs bu>I on every inch of space on the property in pith th ar rface limit, building and zoning acks, parka ulati 4 s well as,'`4 5% set aside for ponding and green space, it of make se n n ' _ have on the building size. Vetsch was also concerned with all enough roo fire Brixius stated that any new building must undergo a .a revie "' prinklers ydrants �ire lanes are not as critical as they used to be, but those sa�sues are c idered in any site plan review. Motion by HeW conded by Wagner, to adopt Ordinance 2012-002 Amending Section 4600.5 (d Industrial District) and Section 4700 (I--2 General Industrial Districendix A (Zoning Ordinance) of the 2005 Albertville Municipal City Code, Relating to Maximum Sit Coverag . Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 3) **Urban Chickens Brixius gave a review of Dahlheimer's request. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 11 Meeting Date: July 16, 2012 City of Albertville City Council Minutes July 16, 2012 Page 9 of 10 Brixius reported on the cities that do and do not allow chickens. He stated his concerns with smaller lot sizes within Albertville, enforcement issues on those who do not comply, staff resources, varmint control, and possible diseases that are different from those associated with domestic animals. Dahlheimer stated that most of the negative comments he has gotten or reviewed are from those that do not have experience with chickens. A lot of the favorable comments were those that have chicken experience. He stated some communities provide an incentive and all he wants is an opportunity for those who want to do it the right way. Sorensen is not in support of chickens. Hendri the issue and felt that if another resident brings another discussion. Council took no action on the item. C. Legal 1) 152 Club Promi Couri reported it would be a 5 (ffyft ye sprinkler systems est would`]��.25 from their b _ �� Securit 'dill would not bey, mated un mvmerit Motion 15240 2) 152 `d she could see both sides of forward, it would warrant from th volving Loan Fund to install if agree to electronic debit W640sment 6gainst the property which to approve the Promissory Note for the !n, Vetsch and Wagner. Nays: None. Couri " ed this ite uld be deleted from the agenda. At this point, no tables or chairs wild dded, so /WAC charges would not be implemented. When they are ready to be a staf bring the item back to Council. Meehan stated he ciated how staff was working with the business owners. 3) City Administrator Search This item was discussed under 8A. La. D. Administration - None M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 12 Meeting Date: July 16, 2012 City of Albertville City Council Minutes July 16, 2012 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS July 23, 2012 August 6, 2012 August 13, 2012 August 10, 2012 August 14, 2012 August 15, 2012 August 20, 2012 Page 10 of 10 Joint Powers Water Board Meeting @ 6:30 P.M. City Council Meeting @ 7:00 P.M. and Workshop to follow STMA Ice Arena Meeting @ 6:00 P.M. St. Michael vs. Albertville Bowling Challenge @ 5:30 P.M. Primary Election Day Planning Commission Meeting City Council Meeting @ 7:00 Motion by Wagner, seconded by Sorensen, tq Hendrickson, Sorensen, Vetsch and Wagner: DECLARED CARRIED. Respectfully submitted, Workshop to follow Ayes: Meehan, TION M:Tublic Data\City Council\Council Minutes\2012 Minutes\City Council\M 07 16 12 (DRAFT).doc Agenda Page 13 Meeting Date: July 16, 2012 S. _ A�Ibcrtvi11c Mayor and Council Request for Action ►.,.a.•t csw ur.. August 2, 2012 SUBJECT: CONSENT - FINANCE DEPARTMENT - PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, August 2, 2012 payment of the claims that includes check numbers 1298 EFT —1305 EFT and checks numbered 31210 to 31.233 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) Check No. 31211 American Made Election Equipment — new election voting booths, old ones needed replacement — in the election budget 2012 POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Finance Bills Report (RCA).doc Meeting Date: August 6, 2012 enda Page 14 Mayor and Council Communication — August 6, 2012 Finance — Payment of Claims Page 2 of 5 I& WIN Check Detail Register August 2012 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 001298E 8/2/2012 ABDO, EICK & MEYERS LLP E 101-42400-301 Auditing and Acct g Services $91.67 297730 Bldg Dep Annual CAFR Reporting E 101-42000-301 'Auditing and Acct g Services $91.67 297730 FD Annual CAFR Reporting E 604-49660-301 Auditing and Acct g Services $91.67 297730 UD (stormwater) Annual CAFR E 101-41400-301 Auditing and Acct g Services $91.67 297730 CityClerk Annual CAFR Reporting E 602-49400-301 Auditing and Acct g Services $91.66 297730 LID (water) Annual CAFR Reporting E 601-49450-301 Auditing and Acct g Services $91.66 297730 LID (sewer) Annual CAFR Reporting Total ABDO, EICK & MEYERS LLP $550.00 Paid Chk# 001299E 8/2/2012 13213 COMPUTER PRODUCTS E 101-41500-207 Computer Supplies $212.79 574742 FinDep replace monitors E 101-41400-404 Repair/Maint - Machinery/Equip $20.55 574845 CityClerk replace speakers E 101-41500-207 Computer Supplies $50.65 574925 FinDep replace keyboard-mouse-USB Total 13213 COMPUTER PRODUCTS $283.99 Paid Chk# 001300E 8/2/2012 COURT & RUPPE, P.L.L.P. E 101-41600-304 Legal Fees $4,912.50 07162012 Legal rev Bob's contract, agenda Agree, meet w/Darkenwald proposed E 101-41600-304 Legal Fees $337.50 07162012 Legal FRASER Steel TIF Total COURT & RUPPE, P.L.L.P. $5,250.00 Paid Chk# 001301 E 8/2/2012 FASTENAL COMPANY E 101-43100-400 Repair/Maint - Paved Rd $126.85 MNTC484854 PW 14" x .125 Diamond Blade Total FASTENAL COMPANY $126.85 Paid Chk# 001302E 8/2/2012 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $222.40 615007 LID (sewer) chlorophyll -A, solids, kjeldahl, phosphorus, ammonia dis Total MVTL LABORATORIES, INC $222.40 Paid Chk# 001303E 8/2/2012 N. A. C. E 101-41910-306 Planning Fees $142.20 20356 PubHouse 19 zoning E 101-41910-306 Planning Fees $2,555.30 20356 Prepare memos for Council, Planning, enforcement, phone calls E 468-49000-300 Professional Srvs (GENERAL) $474.00 20356 1-94 Proj-attend meetings E 101-41910-306 Planning Fees $685.90 20356 Planning Wiesner Memorial along 1-94 E 101-41910-306 Planning Fees $220.45 20356 Center Cut Meats sign variance E 101-41910-306 Planning Fees $249.90 20357 Stormy Cycle Sign Permit E 101-41910-306 Planning Fees $142.00 20357a Fraser Steel TIF (freestanding sign) E 101-41910-306 Planning Fees $625.00 20358 Attend Council, Planning, and staff E 101-41910-306 Planning Fees $956.25 20359 Central Park Master Plan Total N. A. C. $6,051.00 Paid Chk# 001304E 8/2/2012 RANDYS SANITATION E 810-00000-384 Refuse/Garbage Disposal $73.92 1-56027-3- ARENA refuse service Total RANDYS SANITATION $73.92 Paid Chk# 001305E 8/2/2012 WRIGHT COUNTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $43,737.00 Patrol-12-08 Sheriff Patrol Protection 8/12 Total WRIGHT COUNTY SHERIFFS $43,737.00 M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Finance Bills Report (RCA).doc Meeting Date: August 6, 2012 e15 Mayor and Council Communication - August 6, 2012 Finance - Payment of Claims Page 3 of 5 Check Amt Invoice Comment Paid Chk# 031210 8/6/2012 ALLINA HOSPITALS & CLINICS E 101-42000-107 Fire Training $1,136.12 1110015870 FD July -Sept medical directorship Total ALLINA HOSPITALS & CLINICS $1,136.12 Paid Chk# 031211 8/6/2012 AMERICAN MADE ELECTION EQUIP E 101-41400-592 Capital - Elections $1,828.00 2012-078 Election Voting Booths Total AMERICAN MADE ELECTION EQUIP $1,828.00 Paid Chk# 031212 8/6/2012 APPOLLO SYSTEMS - COMMERCIAL D E 101-45100-405 Repair/Maint - Buildings $20.31 164185 PD Monthly Security System service Total APPOLLO SYSTEMS - $20.31 Paid Chk# 031213 8/6/2012 ARAMARK UNIFORM SERVICES E 602-49400-417 Uniform Rentals $14.45 629-7539635 UD (water) uniform rental E 101-43100-417 Uniform Rentals $14.44 629-7539635 PW uniform rental E 101-45100-417 Uniform Rentals $14.44 629-7539635 PD uniform rental E 601-49450-417 Uniform Rentals $14.44 629-7539635 UD (sewer) uniform rental E 601-49450-417 Uniform Rentals $11.36 629-7544371 UD (sewer) uniform rental E 101-45100-417 Uniform Rentals $11.35 629-7544371 PD uniform rental E 602-49400-417 Uniform Rentals $11.35 629-7544371 UD (water) uniform rental E 101-43100-417 Uniform Rentals $11.36 629-7544371 PW uniform rental E 101-41940-405 Repair/Maint - Buildings $49.78 629-7544372 CH mops, rugs, towels, rags E 101-42000-405 Repair/Maint - Buildings $12.83 629-7544373 FD mop heads, rugs Total ARAMARK UNIFORM SERVICES $165.80 Paid Chk# 031214 8/6/2012 A -TOOL SHED RENTAL & SALES E 101-41940-405 Repair/Maint - Buildings $42.75 27227 CH sod cutter rental Total A -TOOL SHED RENTAL & SALES $42.75 Paid Chk# 031215 8/6/2012 BCA E 101-41940-361 General Liability Ins $15.00 08022012-Ck Background Check-R Pasta Total BCA $15.00 Paid Chk# 031216 8/6/2012 CARLSON BUILDING SERVICES, INC E 101-41940-210 Operating Supplies (GENERAL) $215.03 40945 CityHall black bags, bath tissue, paper E 101-41940-210 Operating Supplies (GENERAL) ($237.78) 40946 CREDIT MEMO return supplies over- E 101-41940-405 Repair/Maint Buildings $422.16 41035 CityHall cleaning service E 101-42000-405 Repair/Maint Buildings $133.59 41035 FD monthly cleaning service E 468-49000-300 Professional Srvs (GENERAL) $120.23 41035 1-94 Job Shack monthly cleaning sery E 101-41940-210 Operating Supplies (GENERAL) $183.89 41258 CityHall black bags, bath tissue, paper Total CARLSON BUILDING SERVICES, $837.12 Paid Chk# 031217 8/6/2012 CENTURYLINK - AZ E 101-42000-321 Telephone $59.67 313117835-0812 FD phone service E 101-45100-321 Telephone $28.34 313117835-0812 PD phone service E 101-41940-321 Telephone $111.92 313117835-0812 CltyHall phone service E 101-43100-321 Telephone $31.33 313117835-0812 PW phone service E 601-49450-321 Telephone $66.31 313117835-0812 UD (sewer) phone service E 468-49000-300 Professional Srvs (GENERAL) $58.25 313117835-0812 1-94 Job Shack phone connection Total CENTURYLINK - AZ $355.82 Paid Chk# 031218 8/6/2012 CENTURYLINK - NC E 101-41940-321 Telephone $33.54 320297435-0812 CityHall IP connection to other Total CENTURYLINK - NC $33.54 Paid Chk# 031219 8/6/2012 CHARTER COMMUNICATIONS E 46849000-300 Professional Srvs (GENERAL) $127.88 5160141164- 1-94 Job Shack cable-internet Total CHARTER COMMUNICATIONS $127.88 Paid Chk# 031220 8/6/2012 DEHN TREE COMPANY, INC E 101-45100-530 Capital -Improvements $1,068.75 817 PD trim 6 maple trees, 2 ash trees, and Total DEHN TREE COMPANY, INC $1,068.75 Paid Chk# 031221 8/6/2012 KDV E 101-42000-301 Auditing and Acct g Services $4,605.00 152213 FD Fire Relief Auditing -Recording Total KDV $4,605.00 M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Finance Bills Report (RCA).doc Meeting Date: August 6, 2012 nda Page 16 Mayor and Council Communication - August 6, 2012 Finance - Payment of Claims Page 4 of 5 Check Amt Invoice Comment Paid Chk# 031222 8/6/2012 KENNEDY & GRAVEN E 101-41000-300 Professional Srvs (GENERAL) $52.50 109152 General CityHall Bond-Sery E 101-41000-300 Professional Srvs (GENERAL) $5,799.00 109157 Fraser Steel 2012 TIF Total KENNEDY & GRAVEN $5,851.50 Paid Chk# 031223 8/6/2012 NAPA AUTO PARTS E 101-43100-404 Repair/Maint - Machinery/Equip $25.67 829290 PW heavy duty hose clamp, tygon tubing, material assort., thermostat E 101-42400-404 Repair/Maint - Machinery/Equip $106.44 829337 BldgDept battery core deposit E 101-43100-404 Repair/Maint - Machinery/Equip ($17.10) CR 829305 CREDIT MEMO thermostat returned Total NAPA AUTO PARTS $115.01 Paid Chk# 031224 8/6/2012 NORTHLAND CHEMICAL CORP. E 101-43100-405 Repair/Maint - Buildings $347.92 5045730 PW muscle foaming degreaser, sani- detergent, non-acid disinfectant Total NORTHLAND CHEMICAL CORP. $347.92 Paid Chk# 031225 8/6/2012 OLSON & SONS ELECTRIC E 468-49000-300 Professional Srvs (GENERAL) $196.19 45291 1-94 Job Shack bldg repair (bearing Total OLSON & SONS ELECTRIC $196.19 Paid Chk# 031226 8/6/2012 PIPELINE SUPPLY, INC. E 604-49660-406 RIM - Collection System $92.60 S2979334.001 UD (stormwater) fernoco 6: drain pipe hub adapter Total PIPELINE SUPPLY, INC. $92.60 Paid Chk# 031227 8/6/2012 POSTMASTER E 101-41100-300 Professional Srvs (GENERAL) $190.00 082012 Per- CityHall Permit No 7 (newsletters) Total POSTMASTER $190.00 Paid Chk# 031228 8/6/2012 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $583.33 251805 ARENA blanket maint (August 2012) Total SCR, INC - ST. CLOUD $583.33 Paid Chk# 031229 8/6/2012 SENTRY SYSTEMS, INC. E 101-43100-405 Repair/Maint Buildings $32.06 660023 PW commercial monitoring sery E 101-42000-405 Repair/Maint Buildings $26.88 660023 FD commericial monitoring sery Total SENTRY SYSTEMS, INC. $58.94 Paid Chk# 031230 8/6/2012 SRF CONSULTING GROUP, INC E 468-49000-300 Professional Srvs (GENERAL) $17,583.71 06796.01-3 1-94 WBCD Proj prof ser ending 06-30- Total SRF CONSULTING GROUP, INC $17,583.71 Paid Chk# 031231 8/6/2012 SUN PRESS & NEWSPAPERS E 101-41410-300 Professional Srvs (GENERAL) $65.82 1117150 LEG Elections Candidacy Filing Opens E 101-41100-351 Legal Notices Publishing $90.50 1118266 LEG Legal Not O 201-002 publication E 101-41410-300 Professional Srvs (GENERAL) $30.17 1118268 LEG Elections Public Accuracy notice Total SUN PRESS & NEWSPAPERS $186.49 Paid Chk# 031232 8/6/2012 TRYCO LEASING INC E 101-41400-413 Office Equipment Rental $125.11 6307 Admin portion of color copier maint E 601-49450-413 Office Equipment Rental $45.87 6307 UD (sewer) portion of color copier E 602-49400-413 Office Equipment Rental $20.85 6307 UD (water) portion of color copier E 604-49660-413 Office Equipment Rental $16.69 6307 UD (stormwater) portion of color copier E 101-42000-404 Repair/Maint - Machinery/Equip $113.64 6308 FD portion of color copier maint lease E 601-49450-413 Office Equipment Rental $49.49 6309 UD (sewer) portion of E-850 Studio E 604-49660-413 Office Equipment Rental $18.00 6309 UD (stormwater) portion of E-850 E 101-41400-413 Office Equipment Rental $134.98 6309 Admin portion of E-850 Studio maint E 602-49400-413 Office Equipment Rental $22.50 6309 UD (water) portion of E-850 Studio Total TRYCO LEASING INC $547.13 Paid Chk# 031233 8/6/2012 WASTE MANAGEMENT E 101-43100-384 Refuse/Garbage Disposal $81.21 6258102-1593-3 PW 11822-63 St. refuse sery E 601-49450-384 Refuse/Garbage Disposal $77.50 6258102-1593-3 UD (sewer) 11728-63 St refuse E 101-45100-384 Refuse/Garbage Disposal $100.76 6258102-1593-3 PD 5801 Lander Av refuse sery Total WASTE MANAGEMENT $259.47 M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Finance Bills Report (RCA).doc Meeting Date: August 6, 2012 17 Mayor and Council Communication — August 6, 2012 Finance — Payment of Claims 10100 Premier Bank $92,543.54 Fund Summary 10100 Premier Bank 101 GENERAL FUND $72,367.23 468 CSAH 19 RAMPS/I 94 Project $18,560.26 601 SEWER FUND $579.03 602 WATER FUND $160.81 604 STORM WATER $218.96 810 STMA ARENA $657.25 $92,543.54 M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Finance Bills Report (RCA).doc Page 5 of 5 Meeting Date: August 6, 2012 nda Page 18 NIbertville Tur. Mayor and Council Communication August 2, 2012 SUBJECT: CONSENT - FINANCE DEPARTMENT REPORT YEAR TO DATE RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Finance Department Accounts Budget to Actual report. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the quarterly Finance Reports. 2ND QUARTER BUDGET TO ACTUAL: July 2012 year to date un-audited General Fund Summary of Revenues and Expenditures. Both Revenues and expenditures should be at 50%. Revenues are at 48.1% and Expenses are at 9.6%. 2012 Council Update GENERALFUND 31010 34113 32100 32110 32120 32150 32210 32240 34000 34101 34001 34103 34105 34107 34302 34780 34950 35000 36210 34110 M:\Public Data\City Council\Council Packet information\2012\08 06 2012\08 06 20 12 Finance Report qtr to date. doc Meeting Date: August 6, 2012 Agenda Page 19 General Fund Revenue: 2012 2012 Actual % of Budget 7/30/2012 Budget Current Ad Valorem Taxes 2,316,599 1,241,080 53.6% Franchise Fee -Cable 65,000 33,379 51.4% Business Licenses &Permits 16,000 24,372 152.3% Liquor Licenses 29,000 29,195 100.7% 3.2 Liquor Licenses 150 90 60.0% Sign Permits 2,000 1,414 70.7% Building Permits 35,000 32,292 92.3% Animal Licenses 250 200 80.0% Mayor and Council Communication - August 6, 2012 Finance Director , Quarterly Report Page 2 of 3 General Fund Expenditures 2012 2012 Actual % of Budget 7/30/2012 Budget 41100 Council 44,094 19,449 44.1% 41300 Administrator 137,789 99,230 72.0% 41400 City Clerk 119,602 56,211 47.0% 41410 Elections 9,000 231 2.6% 41500 Financial Administration 138,751 70,924 51.1 % 41550 City Assessor 28,500 28,124 98.7% 41600 City orney 20,000 17,439 87.2% 41700 City Engineer 40,700 19,988 49.1 % 41800 Economic Development 16,000 9,263 57.906 41910 Planning & Zoning 21,507 28,421 132.1% 41940 City Hall 130,250 79,864 61.3% 42000 Fire Department 273,387 96,163 35.2% 42110 Police 522,000 306,159 58.7% 42400 Building Inspection 220,636 101,190 45.9% 42700 Animal Control 6,500 2,028 31.2% 43100 Public Works - Streets 434,111 118,499 27.3% 45000 Culture & Recreation 53,415 15,738 29.5% 45100 Parks & Recreation 185,745 104,698 56.4% Capital Reserves/1-94 621,425 23,104 3.7% Libra 24,301 8,947 36.8% Total Expenditures $ 3,047,713 $ 1,205,669 39.6% VARIANCES Ravemie- o Second Half Tax payments are not received until December o Administrative fees - journal entry in December o Business License/Permits - Rental inspections were in 2012, those are only every two years o Other Revenues - $25,000 refund from the league insurance for 2011 premium adjustment, $22,000 insurance claims o Fire and Police Aid - not received until October o Interest Revenues - not allocated yet it is part of the year end procedures not yet completed Expenses: o Elections - Primary is in August and General is in November o City Planner - expenses include $4,000 Visioning session o Fire Pension - expensed in October after receiving Fire Aid M:\Public Data\City Council\Council Packet information\2012\08 06 2012\08 06 20 12 Finance Report qtr to date.doc Meeting Date: August 6, 2012 20 Mayor and Council Communication — August 6, 2012 Finance Director — Quarterly Report Page 3 of 3 POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Department/Responsible Person: Finance/Tina Lannes, Finance Director M:\Public Data\City Council\Council Packet information\2012\08 06 2012\08 06 20 12 Finance Report qtr to date.doc Meeting Date: August 6, 2012 21 A\1bertv111£ Mayor and Council Communication August 2, 2012 SUBJECT: CONSENT - FINANCE DEPARTMENT REPORT ACCOUNTS RECEIVABLES RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Finance Department Accounts Receivable Report. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Receivables Finance Report. ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through July 31, 2012 is $66,541.48. The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $ 59,601.85 89.57% 30-60 days outstanding $ 961.90 1.45% 60-90 days outstanding $ 438.63 .66% Over 90 days outstanding $ 5,539.10 8.32% KEY ISSUES: None. PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Department/Responsible Person: Finance/Tina Lannes, Finance Director 22 Mayor and Council Communication - August 6, 2012 Finance Director - Monthly Report Accounts Receivables Page 2 of 2 Vendor Amount Due 0-30 Da s 30-60 days 60-90 days 90 days & Over AAA $874.71 $874.71 ACCESS BANK $113.12 $113.12 ALPINE CAPITAL $113.76 $6.88 $106.88 BAC FIELDS SERVICES INC $112.23 $112.23 CELUSTA, CRAIG & BRENDA $106.88 $106.88 CHALLEN, JOSHUA $213.75 $213.75 COM-TEN LLC $320.63 $320.63 DAVIDSON, MICHAEL $106.88 $106.88 DONAHUE, KELLY $534.39 $213.76 $320.63 GITTLEMAN MANAGEMENT $21.34 $21.34 JP MORGAN CHASE BANK $171.02 $171.02 MASH $438.63 $438.63 MEYER, BILL $1,040.05 $1,040.05 NIEMEYER TRAILER SALES $112.01 $112.01 NORTHWEST BIBLE CHURCH $1,087.50 $1,087.50 OAK REALITY $112.23 $112.23 CITY OF OTSEGO $58,291.10 $58,291.10 PAYLESS TABACCO $205.00 $205.00 PUBHOUSE 19 $45.00 $45.00 REMAX ADVISORS $427.51 $106.88 $320.63 SCHULTZ & SCHUPP LLC $213.75 $213.75 SPENCER, JOHN $113.12 $113.12 SWANSON, JEFF & KERRI $112.23 $112:23 THARP, BROCK $213.76 $106.88 $106.88 TOWN LAKES $1,219.75 $1,219.75 WEST MINOR SQUIRTS $221.13 $221.13 Total $66,541.48 $59,601.85 $961.90 $438.63 $5,539.10 Current 0-30 days $59,601.85 89.57% 30-60 days $961.90 1.45% 60-90 days $438.63 0.66% over 90 day $5,539.10 8.32% da Page 23 lbertY1ll£ Mayor and Council Request for Action August 2, 2012 SUBJECT: FINANCE DEPARTMENT — 2012 BUDGET AMENDMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the Resolution No. 2012-035 entitled a Resolution Adopting the 2012 Amended Budget. BACKGROUND: When a City makes major changes to departments or expenses they need to amend the budget for the year. With the reorganization of the City in 2012 it requires the budget to be amended. An amendment does not change the taxes or the levies just a change in allocation of the original budget. POLICY CONSIDERATIONS: It is the City's policy to review and approve the 2012 Amended Budget. FINANCIAL CONSIDERATIONS: There are no financial considerations or changes. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2012 Amended Budget pursuant to Minnesota State Law. Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Resolution No. 2012-035 M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Finance Budget Amendment.doc Meeting Date: August 6, 2012 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2012-035 A RESOLUTION ADOPTING THE 2012 AMENDED BUDGET WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and WHEREAS, the Albertville City Council has adopted a final tax levy to be placed upon the taxable property in the City of Albertville; and WHEREAS, the Albertville City Council desires to reserve within the General Fund those monies designated as capital outlays within various budget classifications, such that those monies can be disbursed only for those capital outlays so specified within the budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Minnesota: 1. Hereby adopts the attached 2012 Amended Annual Budget for the City of Albertville for the period January 1, 2012, through December 31, 2012. 2. All monies designated within the budget, as capital outlays shall be reserved within the Capital Reserves Fund, such that those monies can be disbursed only for those capital outlays so specified within the budget. 3. The Albertville City Council has hereby complied with Minnesota Statutes. 4. The Finance Director is hereby authorized to transmit certification of compliance with Minnesota Statutes to the Commissioner of Revenue as required. Adopted by the Albertville City Council this 6t` day of August, 2012. ATTEST: Kimberly A. Olson, City Clerk Mark Meehan, Mayor Agenda Page 25 City of Albertville County of Wright Resolution No. 2012-035 Page 2 2012 AMENDED BUDGET SUMMARY COMPARISON GENERALFUND 2011 2012 Difference Difference General Fund Revenue: Budget Budget 11 to 12 $ 11 to 12 % 31010 Current Ad Valorem Taxes 2,259,917 2,316,599 $56,682 2.51 % 34113 Franchise Fee - Cable 64,000 65,000 $1,000 1.56% 32100 Business Licenses & Permits 16,000 16,000 $0 0.00% 32110 Liquor Licenses 30,000 29,000 -$1,000 -3.33% 32120 3.2 Liquor Licenses 150 150 $0 0.00% 32150 Sign Permits 2,000 2,000 $0 0.00% 32210 Building Permits 35,000 35,000 $0 0.00% 32240 Animal Licenses 250 250 $0 0.00% 33405 Police Aid 27,000 28,000 $1,000 3.70% 33406 Fire Aid 32,000 30,000 -$2,000 -6.25% 33422 Other State Aid Grants 8,200 8,200 $0 0.00% 33620 Count Grants & Aids 0 0 $0 0.00% 34000 Charges for Services 6,000 8,000 $2,000 33.33% 34001 Administration fees 132,504 146,896 $14,392 10.86% 34005 Engineering As Built Fee 3,000 1,500 -$1,500 -50.00% #REF! Lease Payments - City Property 10,200 16,000 $5,800 0.00% 34101 Zoning & Subdivision Fees 2,500 2,000 -$500 -20.00% 34103 Plan Check Fee 15,000 20,000 $5,000 33.33% 34104 Sale of Maps 50 50 $0 0.00% 34105 PID/Le al Description Requests 0 0 $0 0.00% 34106 Title Searches 150 500 $350 233.33% 34107 Fire Protection Contract Charges 112,943 116,582 $3,639 3.22% 34202 Rental Fees 4,000 5,000 $1,000 25.00% 34780 Other Revenues 6,000 6,000 $0 0.00% 34950 Fines & Forfeits 0 0 $0 0.00% 35000 Interest Earnings 25,000 25,000 $0 0.00% 36210 Arena 10,800 11,124 $324 3.00% special levy 2010 113,170 0 special levy 2011 113,170 1-94 Engineering 50,000 City Hall Capital 50,000 50,000 0.00% Total Revenues 2,965,834 3,102,021 86,187 1 4.59% Agenda Page 26 City of Albertville County of Wright Resolution No. 2012-035 Pa g3 e General Fund Department 2011 2012 Difference Difference Expenditures: Budget Budget 11 to 12 $ 11 to 12 % 41100 Council 43,020 44,094 $1,074 2.50% -41300 Administrator 135,665 138,185 $2,520 1.86% 41400 City Clerk 108,179 105,040 -$3,139 -2.90% 41440 Elections 9,000 9,000 $0 0.00% 41500 Finance 142,486 157,474 $14,988 10.52% 41550 City Assessor 28,500 28,500 $0 0.00% 41600 City Attorney 19,000 20,000 $1,000 5.26% 41700 City Engineer 40,700 20,200 -$20,500 -50.37% 41800 Economic Development 16,000 16,000 $0 0.00% 41910 Planning & Zoning 21,707 21,507 -$200 -0.92% 41940 City Hall 125,400 130,250 $4,850 3.87% 42000 Fire Department 264,630 273,387 $8,757 3.31% 42110 Police 516,840 522,000 $5,160 1.00% 42400 Building Inspection 204,429 203,962 -$467 -0.23% 42700 Animal Control 4,500 6,500 $2,000 44.44% 43100 Public Works - Streets 421,524 425,502 $3,978 0.94% 41750 Public works Director/City Engineer 0 92,035 $92,035 0.00% 43200 Trail Project 0 $0 0.00% 45000 1 Culture & Recreation 48,936 53,415 $4,479 9.15% 45100 Parks & Recreation 177,881 185,745 $7,864 4.42% Library Debt Service 23,665 24,300 $635 100.00% 49300 Capital Reserves 613,772 624,925 $11,153 1.82% Total Expenditures 2,965,834 3,102,021 136,187 4.59% Difference Levy 2011 2012 11 to 12 % General Fund & EDA 2,259,917 2,316,599 2.51% Special Levy 2010 113,170 Special Levy 2011 113,170 Total Tax Levy (Oper. Levy) 2,373,087 2,429,769 2.39% 357 GO Improvement Bond 03 78,216 74,814 354 Bonds 03 PF Lease Rev 70,749 69,248 City Hall 05 279,528 278,828 GO Im Bond 07 Lachman/19/idustrial 130,813 129,113 PW Facility 04 163,688 160,500 Total Debt Service Levy 722,994 712,503 Debt Levy -1.46% LEVY 1.49% Agenda Page 27 �1bcrtvQ1c Mayor and Council Request for Action S—n Town W.9. ft C1W Ufs. August 2, 2012 SUBJECT:: TOWNE LAKES BLOCK PARTY — TEMPORARY OUTDOOR MUSIC APPLICATON RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: To approve the Temporary Outdoor Music Permit for the Towne Lakes Block Party on August 22, 2012 with conditions. BACKGROUND: The Shoppes at Towne Lakes businesses, along with a few other local businesses, would like to thank their customers for their patronage by hosting a block party from 4:00 PM to 8:00 PM on Wednesday, August 22, 2012. The main purpose of this block party is to celebrate existing customers and invite other local patrons to learn more about each business. All of the businesses have been working as a team to create an environment that will be family friendly and open to the public. Each business will showcase their product/service at an outdoor booth. Patrons will have the opportunity to enjoy pizza, ribs, root beer floats, popcorn and more at no cost. There will also be games and fitness challenges for children and adults alike. The participating businesses have each generously donated funds not only to host this event but to also have a family friendly bad from 4:00 to 8:00 PM. Business leaders will be personally inviting area residents to the block party by going door to door. The aforementioned event requires a temporary sale event and a temporary outdoor music permit. These permits are typically processed administratively. However, in review of the application, this application does not meet two conditions for approval. As such, staff requests Council consideration and potential waiver of the rules. KEY ISSUES: The applicant's event area is intended to occupy 26 parking stalls located between the two buildings east of Lake Towne Road. The total parking required for these lots is 139 spaces. The parking lot meets this requirement with 139 spaces. Section 1000.22 of the Albertville Zoning Ordinance requires temporary outdoor events to occupy parking stalls in excess of what the ordinance requires. To meet this standard, the applicant proposes to use its remaining parking lot and parking lots in surrounding properties. Country Inn and Suites and D. Michael B's are participants in the event and their parking is available for overflow parking. The applicant is seeking permission to use the Minnesota Lighting building parking. 1. This event is not the standard seasonal sales event in that it is for a single day and short period of time. The event participants will be customers of the various businesses that have already patronized the site. Staff believes that the parking over the various sites will be adequate for the four hour event. M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Towne Lakes Block Party.doc Meeting Date: August 6, 2012 da Page 28 Mayor and Council Request for Action — August 6, 2012 Planning — Towne Lakes Block Party Page 2 of 2 2. Section 5-5-3 of the Albertville City Code regulates outdoor music performances. This code raises the following issues for the Shoppes at Towne Lakes event: a. The permit applicant must have sufficient parking. The event must not occupy required parking for the principal use of the site. See previous comment. b. The stage, speakers, and amplifiers are located 300 feet from any residential property. The stage, speakers and amplifiers are arranged so that they do not directly broadcast toward a residence. The applicant's site falls within 300 feet of the Towne Lakes townhomes. The applicants will be undertaking a door to door invitation to this neighborhood. The applicant seeks an exception to the 300 foot setback, citing that this is a one day, four hour event. All activities will end at 8:00 PM. This limited time period limits the exposure to nuisance complaints. POLICY/PRACTICES CONSIDERATIONS: If the Council agrees to grant flexibility from this standard, staff recommends the following conditions with approval: The applicant reserve parking for area businesses not participating in the event. 2. The applicant provide signage that advertises alternative off -site parking areas. 3. The applicant's music, stage, speakers, and amplifiers be located on the east end of the event area and oriented to direct all music and announcements to the west, away from the residential properties. 4. The applicant shall comply will all requests from either the Sheriff s Department or City representatives to reduce the volume if nuisance complaints arise. 5. The event shall be limited in time and duration to August 22, 2012 from 4:00 PM to 8:00 PM. The event brings attention and promotes community businesses. Staff would recommend approval of the permit exception with the aforementioned conditions. FINANCIAL CONSIDERATIONS: Past practice has waived the fee for a Temporary Outdoor Music Permit and it is recommended to waive the fee for the Towne Lakes application. LEGAL CONSIDERATIONS: The Council has the authority to approve or deny the request. Submitted Through: Alan Brixius, City Planner Department/Responsible Person: Planning and Zoning M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Towne Lakes Block Party.doc Meeting Date: August 6, 2012 29 Albertville ....... ., small Town tMnB• !i8 G14 111fo. . . APPLICATION FOR TEMPORARY OUTDOOR MUSIC 5959 Main Avenue NE P.O. Box 9 Albertville, MN 55301 Temporary Outdoor Music Application. must be submitted a minimum of 14 business days prior to a Council meeting. Office Use Only The undersigned certifies that they will comply with the 2005 Albertville Date Rec'd: n- -I Ck Municipal City Code pertaining to "Outdoor Musical Performances" that include, and are not limited to, the following requirements: • the location Amount Pd: of.the live outdoor musical performance must be at least four hundred feet (400') from any residence located in a residential zoning district; �--- Check/Cash: • music other entertainment in the designated area shall cease at eleven fifty nine o'clock (11:59) P.M. on Friday and Saturday and at ten o'clock ��11 Aa (10:00) P.M. on all other nights; and • noise(s) emanating from the Mtg Date: operation of the Temporary Outdoor Music shall be in compliance with and regulated by the Minnesota State Pollution Control (MPCA) Permit mailed: standards. Sheriff notified: 1. Applicant Name and/or Organization; Address; and Day -time Phone no.: '�Jti,_se See A.6.CJQ4 py- &,JW+0."C,1 Mt, t\ ��n�Kc, �.- Ice tr�na yen -- in FIT )A#,41,;he T ` it_55 7b 3 �a9i -�lDy3 2. Address of where the Outdoor Musical Performance will take place: & 5` i L aLt �ow,i c Pl 4ctA4iov'1 If\ ��-k ar,1/Lin 3. Date(s) the Outdoor Musical Performance will take place (day and date): 1�'✓�� 1�x tolr�r� �� I� �i4`OUl�rrti i7% U�,Urr+ 4. Hours of the Outdoor Musical Performance (keep in mind that music or other entertainment in the designated area shall cease at 11:59 PM on Friday and Saturday and 10:00 PM on all other nights): -7/ A licant's lignature Date MAPublic Data\City ClerkEicensesUemporary Outdoor MusicAg"a%)i� off+ Outdoor Music Application.doc i IE%TV YHURE r� wc�►�..fit of Albertville Personal Training i Group Exercise Kare inF1T Kids Kare The Townelakes area businesses, along with a few other local businesses, would like to thank their customers for their patronage by hosting a block party from 4:00 pm — 8:00 pm on Wednesday, August 22, 2012. The main purpose of this block party is to celebrate existing customers and invite other local patrons to learn more about each business. All of the businesses have been working as a team to create an environment that will be family friendly and open to the public. Each business will showcase their product/service at an outdoor booth. Patrons will have the opportunity to enjoy pizza, ribs, root beer floats, popcorn and more at no cost. There will also be games and fitness challenges for children and adults alike. The participating businesses have each generously donated funds not only to host this event but to also have a family friendly band from 4-8pm. Business leaders will be personally inviting area residents to the block party by going door to door. Please see the attached sheets for more information on event location and the generous contributions provided by each company. We are really looking forward to this event and celebrating our customers! Your consideration and support is greatly appreciated! Please contact Julie Frandsen with any questions you may have. Thank you, 04 � '-�L+voL�. Julie Frandsen, Health Promotion Consultant I Group Exercise Instructor inFiT & Anytime Fitness of Albertville 6589 Laketowne PL NE i PO Box 58 i Albertville, MN 55301 Cell: 763 291-4093 i Studio: 763-424-4435 i Email: Juiieo-infittraining.com www.Anytimefitness.com * www.inFlTbody,com * www.inFiTkida.com Agenda Page 31 w � c 02 E 3 3 °No �'� c3aaa O A28 0 t-0 co — $ 0 . ME O .Q O O � p O O m W O �-p O Ca -0 D-0 C N ° -° 0(a scn 4) xG o O o o o �ic m O °cz m o.cO6 0 a n U a o p w M E j F to U) of C v3- E o z N N '3 Y w as $ E �•-� 13 -. c c o o Ci �- Ln .� N a i = 42 m o � N 0 a G L V to � CD ca � C ca N -0 t (n c m `m a-Q as =oai�.0 oc c-o°a >,v, c ao 0-0 oa v cam A°�-v_ N CL °m� o caL a o E Yo m�s co�R w N cc o c�c �+c 'C E� m iL -• C Q Rf m c �QO O + �•L4 W O m.0 O C 0 U1il Q C O— 7 a N U. � � v CO M W Co. U CL a' W Q J O co �+ p� O �N C �. c � c +� O C E o .a = o° ca L `� O o ca a°i N c 75 T N1 W to t3 Q Y�LL QJ ca can cts cop c m p c c 0 w 2 N •E a It Q ,3 c o � C x ? ~ �' m Q U D W W Y c c Agenda Page 32 E o CLO 1 N #' v o Q m fA N m 3 0 �o 0 .0o 0 .0 CD L i- L ++ L �+ N > CtS •� ` -o'5..0- -0 -0 C w CD "S,O—L -0�0m 0. N N_ � N rn a N -0N� of D E N �co N 0 N m CO HE O = �r0 coo 3� O �0 m 5 nrL a ? L 0 o G� O N 'a� p O m t O* Q N Z3 ca m H 3 m CLE (n o m Y N � 0 O V E U- N N . 0 d C c cl E cl pQ. 3 c c E L c 0 E 0 _ E m ' i�.r to Z Cl.� p ..�_ +y mot)2w 0 :D mpg gco m i c FA 0 0 0 N N co co I C be N —CL 0. N a co Agenda Page 33 rnmc -neaps rugsiuti bing' Maps 6689 Laketowne PI, Albertville, MN 56301 My Notes On the go? Use mling.cam ie find mops, directions, businesses, and mare Bird's eye view maps can't be printed, so another map view has been substituted. Agenda Page 34 httv://www.bing.com/maps/print.aspx?mkt—en-us&z=18.161199480395516&s=b&cp=45.246760,-93.662599&... 7/17/2012 Nl> j j ,,lbertvl I1f. Mayor and Council Communication �r ftawW- August 2, 2012 SUBJECT: Engineering — I-94 WB C-D Road Project Update Work continues to progress well. The west retaining wall panels will be complete the week of August 6 and foundation construction of the east wall will follow immediately. To date, all temporary shoring for the east wall has been completed. Soil corrections east of the CSAH 37 Bridge will be completed this week and grading of the roadbed will continue. Concrete paving operations will commence the week of the 12tb. The segments to be paved first will include the segment east of the CSAH 37 Bridge, the CSAH 37 ramps, and the segment between the CSAH 37 Bridge and the west retaining wall. Miscellaneous Project Related Items: • Currently, project cost projections are within planned budget • The first PFA loan disbursement will be requested this month • Partial Payment No. 3 will be presented to Council at the 2nd meeting in August • The audit for the Right -of -Way acquisition has been completed and the City can expect to receive an additional $50,000 from the Federal appropriation • At this time, there are no scheduled lane restrictions for freeway traffic If at any time you have any questions or would like a project update, please call. Submitted Through: Adam Nafstad, Public Works Director Department/Responsible Person: Engineering/Adam Nafstad, Public Works Director Attachments: None M:\Public Data\City Council\Council Packet information\2012\08 06 2012\I-94 Project Update.doc Meeting Date: August 6, 2012 35 A,Ibertvi nc Mayor and Council Request for Action i ft Cam Ur - August 1, 2012 SUBJECT: PUBLIC WORKS — 2012 MAIN AVENUE WATERMAIN IMPROVEMENTS RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the acceptance of the lowest quote received for the 2012 Main Avenue Watermain Improvements. It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Approve the quote of said "Low Bidder" in the amount of $ for the construction of the 2012 Main Avenue Watermain Improvements. The Public Works Director and City Clerk are hereby authorized and directed to enter into a contract with said "Low Bidder" for the construction of said improvements for and on behalf of the City of Albertville. BACKGROUND: The owner of the 152 Club desires to construct an addition to the existing structure. The location of the addition and the fire code require relocation of an existing hydrant, as well as improved water supply for fire suppression. It is proposed that the existing hydrant adjacent to the 152 Club be relocated to serve both the 152 property and the adjacent city parcel to the north, and the existing hydrant lead be converted to a 6-inch service stub for the 152 property. In conjunction with the hydrant relocation for the 152 property, it is proposed that a hydrant located just south of the Main Avenue and 56th Street intersection be replaced and relocated out of the concrete sidewalk. Quotes for aforementioned work to be presented for consideration at the Council meeting. KEY ISSUES: • Improvements accommodate the proposed addition and provide improved water supply for 152 Club • Improvements provide hydrant protection for the City owned parcel between railroad and 152 Club property • Improvements move a hydrant out of Main Avenue sidewalk near 56th Street • Necessary street and sidewalk patching will be done under separate contract • Classic style hydrants will be used along Main Avenue to replicate the vintage models currently in place POLICY CONSIDERATIONS: Acceptance of bids or proposals is subject to Mayor and City Council approval. FINANCIAL CONSIDERATIONS: Budgeted 2012 Street Improvement funds are sufficient for the work proposed. M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Main Avenue Watermian Improvments.doc Meeting Date August 6, 2012 36 Mayor and Council Request for Action — August 6, 2012 Public Works — 2012 Main Avenue Watermain Improvements Page 2 of 2 LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to order and authorize municipal improvements. Submitted Through: Adam Nafstad, P.E., Public Works Director Department/Responsible Person: Public Works/ Adam Nafstad Attachments: None M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Main Avenue Watermian Improvments.doc Meeting Date August 6, 2012 37 A,lbertville Mayor and Council Request for Action Smolt Town UYl M. ft € tV Ufs. August 2, 2012 SUBJECT: CITY CLERK — ON SALE WINE AND 3.2 BEER LICENSE FOR PICK YOUR PERFECT PASTA, 5986 MAIN AVE NE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve an On Sale Wine and 3.2 Beer License for Pick Your Perfect Pasta valid through the license period ending April 14, 2013. BACKGROUND: Pick Your Perfect Pasta opened August 1, 2012 in the building that was previously occupied by Jimmy's Pizza. They will specialize is high quality Italian food that can be delivered or taken out quickly. In addition to high quality food, Perfect Pasta would like to provide wine and beer to their customers. KEY ISSUES: Perfect Pasta has submitted their applications and fees, although they are currently working to finalize the appropriate insurance required. Staff recommends approval of the license contingent upon the following conditions: • All owners must successfully pass the background check through Wright County and the Minnesota BCA • Must have a completed and approved inspection of the premises by the Minnesota Alcohol and Gambling Enforcement Division (AGED) • Complete all City and State application forms and submit payment prior to issuance of license • Provide liquor liability and worker's compensation insurance to run through license period ending April 14, 2013. POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council's policy to review and approve liquor license applications to sell liquor at various business establishments within the Albertville city limits. M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Perfect Pasta Wine and Beer Licenses.doc Meeting Date: August 6, 2012 e 38 Mayor and Council Request for Action — August 6, 2012 City Clerk — Perfect Pasta Liquor Licenses Page 2 of 2 FINANCIAL CONSIDERATIONS: The City collects a Liquor License fee for each license, $110.00 for On Sale Wine and $100.00 for 3.2 Malt Liquor. . LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review, approve or deny the application. Submitted Through: Department/Responsible Person: City Clerk, Kimberly Olson M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Perfect Pasta Wine and Beer Licenses.doc Meeting Date: August 6, 2012 e 39 Albertville Parks Committee Meeting Minutes July 23, 2012 Attendees: Tim Guimont, Sharon Oakvik, Mark Barthel, Andy Swanson, Larry Sorensen Visitor: Lisa Peterson Eagle Scout Boardwalk In Central Park - Lisa Peterson attended the meeting, representing her son Zack, to present a plan to the Parks Board for Scouts to install a 200-foot floating boardwalk through the swamp between 57th St. NE and south edge of Central Park near the fire station. The Board gave its approval for the project. Lisa will move forward with plans for the work to be performed on August 25 and 26. Parks Night - Turnout was great, a good night and good event. Event was a week later this year (May 18), and signage on roads the week leading up to the event seemed to help increase turnout. There were a lot of repeat visitors from previous years who enjoyed the event in the past and like that the City hosts this event. Board's consensus is to keep the same formula for next year. Central Park Basketball Court - Asphalt is in bad condition and needs to be replaced, hoops and poles are bent and in tough shape, too. Tim got bids for the entire project to rehab the court -- overlay ($2500); paint and stripe ($3395); new hoops, poles and backstops ($1600). The board recommends City council approve $4100 for overlay, hoops, poles and backstops this year, with plans to paint and stripe in 2013. - Mark says the volleyball court in Central Park doesn't get used and the City should consider removing the court or replacing the pea rock with sand. Central Park Sign - There has been a recommendation to install a 'Central Park' sign on the 'Lions Park' sign near Main Avenue NE. Committee does not see a purpose for this sign. Oak Side Park Horse Shoe Pits - Tim said he is considering taking out the horse shoe pits at Oak Side Park because they don't get used and they are a liability in terms of maintenance. Board decided to table the issue while considering relocating the horse shoe pits to Central Park where they might get more use. Central Park Caboose Restoration Project - Tabled due to LeRoy's absence. Parks Board Advisor to the City - Mark Barthel accepted nomination to serve as an advisor on behalf of the Parks Board to provide input on hiring a new city administrator. Next meeting: August 27 2012 at 8:30 p.m. Minutes prepared by Andy Swanson, andy.swanson99@gmail.com; 763-370-2428 Agenda Page 40 Memo To: Robert Thistle, City Administrator; Albertville City Council From: Mike Couri Date: July 31, 2012 Re: Attorney Report Below is an update of the projects our office has been working on for the City. • Fraser Steel TIF: As noted at the last meeting, the TIF portion of this project is on hold until later this year due to Fraser Steel's decision to delay construction of the building addition until 2013. • 152 Club Revolving Loan: We have not closed on the loan to the 152 Club and will not do so until the building addition is approximately 50% completed. • Miscellaneous Ordinance Enforcement Issues: I am in the process of setting up a meeting with the owner of the Stangler building, the owner of the mattress store, and City staff to discuss the options for the Stangler building. • Tax Forfeit Properties: The County Board agreed with our request to acquire the six parcels and has forwarded a recommendation to the State to deed the properties to the City. The City may have to fill out a State Tax Forfeit application and will likely have to pay a $250 application fee on the two parcels that are to be put to a public use (the 57t' Street parcel and the Barthel Industrial Park parcel). At this point we will wait for some contact from the State regarding the parcels. Page 1 of 1 Agenda Page 41 �bcY't i �C Mayor and Council Request for Action Smal Town UWn9. ft Oty Ur.. August 2, 2012 SUBJECT: Website Redesign Proposals RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Accept the quote from SM Website Solutions to redesign the City of Albertville's website for an amount not to exceed $4,000 for all three phases. BACKGROUND: The City's current website is in need of re -vamping as we are currently providing only minimum support due to its complexity and dated software system. By hiring SM Website Solutions we will take advantage of advances in technology and site design thereby making our site more useful and effective for our residents. KEY ISSUES: We interviewed two quality firms both of whom could provide a quality website product. The two firms were SM Website Solution and Buffalo Computer Company. Their costs were basically identical as well as their product delivery timing. We are recommending SM Website Solutions because of their recent experience in creating the City of Buffalo's new website, positive responses from the staff at Buffalo regarding SM Website Solutions' work being timely and very participatory with staff and others involved with the project. We were also pleased that their product would be based upon the Adobe Business Catalyst System. This is a system which our employees are familiar and skilled at using. Buffalo Computer Company has worked with the City for a number of years but we were concerned that their proposal, although interesting, was going to be the first website they built using some new technologies and are concerned for the potential of product delivery time slipping. Councilmember Jillian Hendrickson and Larry Sorenson have agreed to be on our working committee that will be assisting SM Website Solutions. Also, Kim Olsen will be assuming the day to day responsibility for the City's web site during this process. M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Website Redesign Proposals.doc Meeting Date: August 6, 2012 42 Mayor and Council Request for Action — August 6, 2012 Website Redesign Proposals Page 2 of 2 POLICY/PRACTICES CONSIDERATIONS: Quality communications with the citizens of Albertville is a key tenet of City policy. Albertville having a fundamental clean easy website will enhance our ability to provide information to our citizens and make our site more useful to them in their endeavors. It is only one tool needed in our tool box for providing quality information and resources for our citizens, but it is a crucial one. FINANCIAL CONSIDERATIONS: The project funding will come from the 2012 budget Capital reserves. Submitted Through: City Administrator's Office Department/Responsible Person: R. Thistle Attachments: SM Webite Solutions Proposal Buffalo Computer Company Proposal M:\Public Data\Requests for Council Actions (RCA)\2012\08 06 2012 Website Redesign Proposals.doc Meeting Date: August 6, 2012 e 43 Website Redesign Proposal for the City of Albertville, MN City of Albertville, MN Website Redesign - Phase 1 • Website design • Specialized navigation system to make it easy for visitors to find the information they are seeking. • Basic information pages (home page, contact page, list of departments, and other frequently used pages decided on with City of Albertville employees.) • Content Management System using Adobe Business Catalyst, to allow city employees to edit site content. • Turn website live and remove current website. Total Cost of Phase 1 = $2000 City of Albertville, MN Website Redesign - Phase 2 • Pages for each department (approximately 2 to 3 pages per department). • Additional pages not created in Phase 1 • Community organizations page • Set up content management system for Phase 2 pages. Total Cost of Phase 2 = $1000 City of Albertville, MN Website Redesign - Phase 3 • Create forms • Site wide search feature • Put finishing touches on site • Train city employees how to update the website on their own • Create a training manual for updating the website • Up to 5 hours of help after the site has gone live and training has been done to help with any questions that may arise. Total Cost of Phase 3 = $1000 Website Hosting • The website will be hosted through SM Website Solutions, via Adobe. Included in the hosting plan are the content management system, a blog, email marketing, newsletter builder, & website analytics. Total Cost of Hosting = $205 per year Additional Information • The city employee(s) assigned to the website redesign should plan on dedicating approximately 2 to 3 hours per week during website development. The time required could be less some weeks, but on average about 2 to 3 hours per week should be expected. • I ask for half down to start each phase, with the second half due at the end of each phase. References • Merton Auger, Buffalo, MN City Administrator, 763-684-5406 • Don Fahey, General Manager, Marksman Metals, St. Michael, MN, (763) 497-4640 • Rob Pribyl, VP of Operations, MP Nexlevel, Maple Lake, MN, (320) 963-2400 I appreciate this opportunity to bid the City of Albertville's website redesign. I eagerly anticipate our potential collaboration. My goals would be to create a functional, intuitive, beautiful website that is easy to use. I have a broad history with businesses in Wright County and beyond including implementing a complete website redesign for the City of Buffalo. Please feel free to contact me with any additional questions you might have. I can be reached at (612) 310-7972 or via email at suzie@smwebsitesolutions.com. Thank you again for your consideration! Suzie Meier - Owner - SM Website Solutions suzie Dsmwebsitesolutions.com - www.smwebsitesolutions.com - (612) 310-7972 Agenda Page 44 Website Redesign Proposal for the City of Albertville, MN Time Frame • Phase 1 • 5 weeks • Phase 2 • 4 weeks • Phase 3 • 4 weeks Work Plan • The first step will be to come up with a work plan that works best for the city. We will decide the best form of communication, and decide if it works best to have regular bi-weekly meetings or handle most items via email and phone. • The basic work process will be as follows: • Design • Navigation • Content • Content Management System • Move the site live Suzie Meier - Owner - SM Website Solutions suzie@smwebsitesolutions.com - www.smwebsitesolutions.com - (612) 310-7972 Agenda Page 45 Buffalo Computer Company Website design & development proposal for City of Albertville Agenda Page 46 Date July 25, 2012 Client City of Albertville Contact: Tina Lannes Phone: 763-497-3384 Email: tlannes@ci.albertville.mn.us Project 'Title Website re -design and developmentfor City of Albertville Project Description The project involves re -designing the city's existing website, primarily using the existing website content, with modifications as recommended by city staff. The project will utilize an open source CMS (content management system, either WordPress or CMS Made Simple, or possibly a different CMS) which will allow city staff to easily add content such as text and images to the website with a minimum of technical knowledge, within a tightly defined design framework. Embryonic samples of both of these products in action can be viewed at these locations: http://ci. albertville.mn/wp http://ci.albertville.mn/crnsms (Both are trial sites and may change at any time) WordPress is a ubiquitous product, but for more information about CMS Made Simple, please see http://www.crosmadesimple.org/about-link. Final selection of the appropriate CMS solution will be made by meeting with city staff to review the features, benefits and limitations of each product. Either candidate is an excellent CMS solution that will easily fulfill the project goals, but there are dozens of other CMS solutions available- Analyzing needs, then evaluating and selecting the right product for the job is an essential first step to a successful project, and the selection cannot be made without input from the stakeholders that will use the product. Scope The scope of this project includes the following services as needed to produce a fully functional, "complete" municipal website, developed in partnership with key city staff. Setup of WordPress, CMS Made Simple, or other content management system (CMS), for editing text and images on website. CMS customization to display organization specific data. Migration of desired content from existing website, or installation of alternate data provided by city staff.. Creation of up to 5 contact / enquiry forms, as required. Integration of 3r4 party resources, e.g. utility payment systems, etc. Buffalo Computer Company — City of Albertville Website Proposal July 2012 Page 2 of 4 Agenda Page 47 Cross -browser testing in Internet Explorer, Firefox, Chrome and Safari browsers. Onsite training to familiarize key city staff on methods to input data, add and remove pages, content, and perform basic site housekeeping, estimated 4-6 hours over 1-2 onsite visits. Availability for ongoing Q&A, problem solving, etc. will be similar to the support provided for the existing services Buffalo Computer currently provides to the city — almost always available by phone, usually several hours response to emails, at most. Basic user guide .pdf documentation to CMS. Ongoing site maintenance to ensure proper operation of site. Site hosting in a world -class data center that utilizes owned, best of breed routers, firewalls and servers. 99.9% uptime guarantee, daily backups with '30 day file retrieval, 24/7/365 US based telephone and email data center technical support. Costs Website Design & Development The estimated cost for the design & development of the website, including integration with the CMS is $2,500 - $4,000 depending upon the amount of new or significantly changed functionality, data and/or pages from the existing website. Copy Writing Copy is to be supplied by the City of Albertville. Minor copy creation will be provided within the quoted amount, possibly pushing the total price to $3,000. If significant additional copy creation is requested, a separate quote will be submitted. Domain The site will be developed on http://ci.albertville.mn, then reloaded on http://ci.albertville.mn.us, when finished, or either domain can be pointed at the other. There is no cost to the .us domain, the .mn domain is included with the hosting price. On Going Costs Website hosting is already paid for 2012. Hosting and ongoing site maintenance for 2013 and beyond will be $50/month. This fee covers all hosting and maintenance above site housekeeping and upgrades, up to, but not including major site development changes. Timeline Expect the project to take 10-14 weeks to complete. The exact speed of design & development will be affected by client turnaround times, for example responding to design changes, input requests, etc. Of Note About This Proposal This project will serve as a prototype for a wide scale future product offering. As such I'm including a large padding of gratis development time to ensure the success of the project. In many cases I will be installing additional functionality to the site (by approval) at no charge, to assess the features of various site enhancements. Buffalo Computer Company — City of Albertville Website Proposal July 2012 Page 3 of 4 Agenda Page-48 Clients Most recent development has been on internal sites, however some local clients include: www.spinnerlandscape.com & www.stonerollingpins.com, www.esherwin.com (site currently in development) My Background Involved in computer technology for over 22 years, I opened Buffalo Computer Company in 1998 as a local focus technology retailer. I currently concentrate on small business technical support and website development. I have a Bachelor of Science degree in Mass Communication from St. Cloud State University. The dull stuff This proposal is valid for 2 months from the date at the top. A 40% (lk) deposit is due prior to project commencement. The balance is payable on completion. Any costs above $3,000 will be submitted to the project coordinator for approval. This proposal is for information purposes only and does not form a contract, unless the city of Albertville chooses to accept it. Thanks! Thank you for the opportunity to submit this proposal, I really appreciate it! Also, I would like to thank Tina Lannes and the City of Albertville for the 12+ years of business we've conducted together. Buffalo Computer Company has continuously provided website hosting and email services to the City of Albertville for over 12 years, and produced the original website design the city utilized from 2000-2004 (not the existing site). Redesigning the city's website now is an exciting opportunity to further strengthen our existing business relationship. Based on my prior experience acting as your web hosting resource, and our recent discussions, I believe that I fully understand your website needs. My goal is to deliver greater efficiency, and client satisfaction by meeting the key objectives of a quality user experience, value, and ease of use. If you've got any questions, just ask us and I'll try to answer them. Send email to sales@buffaloeomputer.com or call Brian at 763-682-6826. Respectfully Submitted, Brian Christoffersen Buffalo Computer Company Buffalo Computer Company — City of Albertville Website Proposal July 2012 Page 4 of 4 Agenda Page 49