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2012-08-20 CC PacketCity of Albertville Council Agenda A�Ibcrtvillc Monday, August 20, 2012 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4. _ CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 6, 2012 regular City Council minutes as presented (pgs 3-8) B. Approve the August 6, 2012 workshop City Council minutes as presented (pgs 9 10) C. Authorize the Monday, August 20, 2012 payment of the claims that claims that includes electronic payments 1328 EFT — 1340 EFT and check numbers 31235 to 31263 as presented (pgs 11-16) D. Set Truth in Taxation Meeting for 6:00 p.m. on December 3, 2012 and set a continuation meeting for December 10, 2012 *(This will be held only if necessary) E. Approve use of the Council Chambers and Multi Purpose room for the Albertville Fire Department to hold their Annual Fall on September 8, 2012 and to allow use of the building later than 10 p.m. (pg 17) F. Approve Darkenwald non -disclosure agreement (pgs 18-22) G. Approve payment to Eureka Construction, Inc. in the amount of $1,082,591.51 for the I-94 Project H. Building Department Memo (pgs 23-26) 7. PUBLIC HEARINGS —None 8. DEPARTMENT BUSINESS A. City Council 1). Agent of Record (pgs 27-35) 2). Arena Board Update — Minutes of Aug. 13, 2012 (pg 36) M:\Public Data\City Council\Council Agendas\2012 Agendas\08 20 2012 Agenda.doc Meeting Date: August 20, 2012 Agenda Page 1 City of Albertville Council Agenda Monday, August 20, 2012 Page 2 of 2 B. Finance 1). Waive Tort Liability Limits and Approve (pg 37) (MOTION NEEDED) C. City Clerk D. Public Works Director/City Engineer 1). I-94 Update (pg 38) 2). Central Park Basketball Court Improvements (pg 39) (MOTION NEEDED) E. Planning/Zoning 1). City Planner's Update (pgs 40-41) F. Legal G. Administration 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS August 27 Joint Powers Water Board at 6:30 p.m. August 28 Special City Council Workshop at 7:00 p.m. September 3 Labor Day September 4 City Council Meeting at 7:00 p.m. September 10 STMA Arena Board at 6:00 p.m. September 11 Planning and Zoning Commission at 7:00 p.m. September 17 City Council Meeting at 7;00 p.m. ■��eee e e�emm MOM ®mmm IWWA ®©�©m©m ■MMEMEM MMMMMee MMIMMMMO m mmm®m s 10. ADJOURNMENT TO CITY COUNCIL WORKSHOP —10 MINUTE BREAK M:Tublic Data\City Council\Council Agendas\2012 Agendas\08 20 2012 Agenda. doc Meeting Date: August 20, 2012 Agenda Page 2 lbertvi j l e Sm 11 Tosses UW". ft Ow Ufs. ALBERTVILLE CITY COUNCIL Monday, August 6, 2012 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Mark Meehan called the regular City Council meeting to order at 7:02 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Mark Meehan, Council members Jillian Hendrickson, Larry Sorensen, John Vetsch and Dan Wagner Absent: None Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes, City Attorney Michael Couri, City Engineer/Public Works Director Adam Nafstad, City Clerk Kimberly Olson, Fire Chief Tate Mills, Kurt Sjelin, Suzie Meier and Julie Frandsen 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None 4. CITIZENS OPEN FORUM There were no comments. 5. APPROVAL OF THE AGENDA Motioned by Hendrickson, seconded by Sorensen, to approve the agenda. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed Agenda Page 3 Meeting Date: July 16, 2012 City of Albertville City Council Minutes August 6, 2012 Page 2 of 6 on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the July 16, 2012 regular City Council minutes as presented B. Authorize the Monday, August 6, 2012 payment of the claims that claims that includes electronic payments 1298 EFT - 1305 EFT and check numbers 31210 to 31233 as presented Sorensen requested the minutes of July 16, 2012 be pulled from the agenda as he had a clarification for the minutes regarding the Ice Arena Committ�eeting. Motion by Sorensen, seconded by Hendrickson, to app_e minutes, with corrections, of u the regular July 16, 2012 City Council meeting. Ay elf i endrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None T,N� ION RED CARRIED. Hendrickson inquired when the last time staf ird at leasing quotes �� copiers. Lannes replied it was done a year and a half ago and w �lylooked at next year. Motion by Hendrickson, seconded prensen, to cr , he Monday, Au t 6, 2012 u� . h payment of the claims that claims t des electro ayments 1298 EFT -1305 EFT and check numbers 31210 to 31233 x' 7. PUBLIC 8. DEPARTMENT under 50% for revenue for the year and just under Lannes reported that 89% was under 30 days out and the 8% that was over 90 days will be billed to the properties in November. 3). 2012 Budget Amendment Lannes reported the hiring of a City Engineer, Admin Asst./Accounting Clerk and City Clerk required some internal changes to the budget to fund those items, but did not affect the overall levy at all. The amendment is required by the auditors to show there was no change to the levy amount. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 08 06 2012 CC Minutes (DRAFT).doc Agenda Page 4 Meeting Date: August 6, 2012 City of Albertville City Council Minutes August 6, 2012 Page 3 of 6 Sorensen inquired if the reason they needed to do the budget amendment was because they hired a City Engineer. Lannes replied that was correct because it is a new department that is being charged expenses. She stated that approximately 70% is being charged to the General Fund and 30% is being charged to the Sewer Enterprise Fund. Motion by Vetsch, seconded by Hendrickson, to approve the 2012 Budget Amendment. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DEC D CARRIED. B. Planning/Zoning 1). Towne Lakes Customer A (InFit & Anytime Fitness) Music Application Nafstad reported the Shoppes ate e Lakes would like'' ld a customer appreciation block party. This typ event,i ld require a orary sales and temporary outdoor= -''- permit. Th o issues with thuest: proximity to the ned for the b nd parking. These two issues prevented them from ap�oitie apphca administratively. Julie Fra InFit & A�me F1tft��stated ould like to host the block �r }4 Eti ¢ party r mers ani ,, so �"W � n to area to let others know the esses arit there �a famT `�Pendly block party on August 22 here will, ti adult and kid activities as well as food from from :00 p. local bus es ould like have a family friendly band during those 0.4 as we"� finedTtatures�from the neighborhood stating they are ort eventdtW ave a problem with the band. They have also ob pe n to use ;harking facilities at Minnesota Lighting to reach the r ed a of parking. for their efforts. Mot Sor, n, seconded by Hendrickson, to approve the Towne Lakes Custo nation Block Party and Outdoor Music Application. Ayes: Meehan, a ickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. Public Works Director/City Engineer 1) I-94 Update Nafstad reported the project has been moving along nicely and the weather has been cooperating. Concrete pavement will begin next week. Sorensen inquired if the completion will be done by the end of November. Nafstad replied that M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 08 06 2012 CC Minutes (DRAFT).doc Agenda Page 5 Meeting Date: August 6, 2012 City of Albertville City Council Minutes August 6, 2012 Page 4 of 6 completion will be done in 2012 and the most critical date is Black Friday. His goal is to make sure it is completed by Black Friday and he feels that is a realistic goal. 2) 2012 Main Ave NE Watermain Improvements The hydrant by the 152 Club needs to moved due their expansion. They are planning to move and convert the hydrant into a larger capacity to accommodate their sprinkling needs for the 152 Club. They have also included two other hydrants in the project. Nafstad st Ahat he requested four bids and received only two. The low bid was from Y's Diggers from St. Michael. Motion by Wagner, seconded by He F ks approve to low bid from Meiney's Diggers in the amount�$,225 fopletion of the 2012 Main Ave NE Waterman Improve00 FAyes: Meehandrickson, Sorensen, Vetsch and Wagner. Nays:,; ays Absent: NoneM.ONDECLARED CARRIED. `d� ". D. City Clerk 1) Liquor License — Aj Pick Your Perfect P Ols ' M s g convet2 Ur , deli�� They ' have c* lete_� r mst Olso ed th backgro ch( �.k insurance. Wln� 32. Malt Liquor License for Pout erfec � i` ned N dgust 1, 2012 and will high qu�lian fotailable for dining, take out or h to offer' a and beer to their dine -in patrons. They .4ppropriatNperwork, paid the fees, and are working on contingent on successful completion of the of liquor liability and worker's compensation A sen, seconded by Hendrickson, to approve the On Sale alt Liquor Licensefor Pick Your Perfect Pasta. Ayes: ckson, Sorensen, Vetsch and Wagner. Nays: None. ARED CARRIED. 2) Cancel August 16, 2012 Special City Council Meeting Olson stated the August 16, 2012 Special Meeting is not required for canvassing and would like to cancel the meeting. Motion by Wagner, seconded by Sorensen, to cancel the August 16, 2012 Special City Council Meeting. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. MOTIONDECLARED CARRIED. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 08 06 2012 CC Minutes (DRAFT).doc Agenda Page 6 Meeting Date: August 6, 2012 City of Albertville Page 5 of 6 City Council Minutes August 6, 2012 E. City Council F. Legal 1) Attorney Report Couri reported they will be meeting with the owner of the Mattress Depot and the building inspector to try to figure out a solution for the store to stay in business. G. Administration 1) Springsted Update Thistle reported they are is later date. He stated wrthv to select a different day to 2) Website Propo Thistle stated that new City website. comfortable with wi )cess of inte ' § and will follow up at a ;et workshop or " ust 20, they may have R Springsted's repo . ds hitijj SM Website Solutions to create a two pr ls. He stated they felt more s be of their experience whereas ... ` Is for G e first time. bers have volunteered to be on the website viewed SM Website Solutions previous Meier will benefit the City. Sorense it is "� ( well spent. Meehan agreed. Sorensen stated the amount of contract Is much lower than quotes received in the past. about updating the site. Meier replied the site will have a nent system that the employees can update. Thistle reported that the responsibility of the website will be transferring from the Finance Director to the City Clerk, as many communication items and notices are received through the City Clerk's Office. Motion by Sorensen, seconded by Hendrickson, to accept the quote form SM Website Solutions to redesign the City ofAlbertville's website for an amount not to exceed $4,000 for all three phases. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 08 06 2012 CC Minutes (DRAFT).doc Agenda Page 7 Meeting Date: August 6, 2012 City of Albertville Page 6 of 6 City Council Minutes August 6, 2012 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS August 13, 2012 STMA Ice Arena Meeting @ 6:00 P.M. August 10, 2012 St. Michael vs. Albertville Bowling Challenge @ 5:30 P.M. August 14, 2012 Primary Election Day August 15, 2012 Planning Commission Meeting @ 7:00 P.M. August 20, 2012 City Council Meeting @ 7:00 P.l-�,,and Workshop to follow 10. ADJOURNMENT Motion by Sorensen, seconded by Hendr, Meehan, Hendrickson, Sorensen, Vetsch DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, ourn the n4 at 7:33 p.m. Ayes: Nays: None. Absent: None. MOTION M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council\M 08 06 2012 CC Minutes (DRAFT).doc Agenda Page 8 Meeting Date: August 6, 2012 lb�rtvill£ Small Town Uvhg. Btg (.1ty Uts. ALBERTVILLE CITY COUNCIL WORKSHOP Monday, August 6, 2012 DRAFT MINUTES ALBERTVILLE CITY HALL ROLL CALL Present: Mayor Mark Meehan and Council mew , illian Vetsch and Dan Wagner Absent: None Others Present: Interim City Adntififor Thistle, Attorney Michael Couri, Public Worms, r/City Kimberly Olson and Fire Chief Tate Mk BUDGET WORKSHO ISGUSSI 7:34 PM Larry Sorensen, John )irector Tina Ladfi6s, City Adam Nafstad, City Clerk Lannes gave a prese' n to Cit ouncil. I* orted on � timeline for the budget process and important dates. Sh yiewed� e reductionW both revenue and expenditures. Lannes levy y-n iri of % and the general levy had a proposed � increa m .25% foi�tl lev rease of She reviewed the increases in expenditures, include �� budwed i0i�nd r6h6ked the assumptions for the reserve fund. Council que--- d the seve for t revious City Administrator. Lannes stated she had budgeted the p t as well a* estimated cost for interim services provided by Mr. Thistle. Sorensen inquire t unem ment should the former administrator begin to draw on that. Lannes stated that is bu for. Couri explained that the City does not pay a monthly unemployment remiur "t private companies do; rather the a it as it is applied for. P p p YpY� pp Sorensen requested an esti e of unemployment costs. Meehan would like these issues to be reviewed thoroughly in the new City Administrator contract when the time comes. Lannes reviewed other increases in the budget that were made to more accurately reflect actual costs. She stated that reserves at year end are 33-37%. The Office of the State Auditor requires at least 30%, but recommends it be between 40-50%. Thistle pointed out this is why it is important to replenish the $100,000 for administration, so they don't slip under the 30%. He stated it is important the City protect its credit rating. MAPublic Data\City Council\Council Minutes\2012 Minute*r6Vj"i10j f6,g6#)12 CC Workshop Minutes (DRAFT).doc City of Albertville Page 2 of 2 City Council Workshop Minutes August 6, 2012 Lannes reviewed items that were not included in the budget that Council will also need to keep in mind. Thistle stated that Capital Improvement Projects are a major piece that Council will need to consider. They must determine the priority of these items and how to fund them. Thistle stated the intent of the presentation is to show a comparison of this year to next year, identify lacking areas, and identify key issues. Mills would like Council to be aware of long term plans for capital equipment. He stated that 2017 will be the year where they will need to replace two trucks. Mills reported the Fire Relief Association had asked him to speak on their behalf this evening. They are asking for a $200 increase for the year for pensions. Vetsch was concerned with the possibility some may be trying to stay on longer just for the benefits. Lannes provided some history on what had been done in the past with the pensions. Thistle thanked staff for their help getting him up to speed on the budget. Lannes stated that the next meeting would be August 20 immediately following the regular meeting. Vetsch requested examples of how the budger will affect local businesses and homes. Lannes stated she would provide examples similar to last year. ADJOURNMENT Motion by Vetsch, seconded by Hendrickson, to adjourn the meeting at 8:17 p.m. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, City Clerk MA\Public Data\City Council\Council Minutes\2012 MinuteA\J1LK6"c ftjiQ61b12 CC Workshop Minutes (DRAFT).doc Albertville Mayor and Council Request for Action August 15, 2012 SUBJECT: CONSENT - FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, August 20, 2012 payment of the claims that includes check numbers 1328 EFT —1340 EFT and checks numbered 31235 to 31263 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) Check No. 31238 Brite Stitch — new shirts for employees for St. Michael challenge POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Department/Responsible Person: Finance/Tina Lannes, Finance Director Reviewed by: RDT Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Finance Bills Report (RCA).doc Agenda Page 11 Mayor and Council Communication — August 20, 2012 Finance — Payment of Claims Page 2 of 6 Check Detail Register August 2012 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 001328E 8/15/2012 COURI & RUPPE, P.L.L.P. E 101-41600-304 Legal Fees $1,162.50 08072012 Fraser Steel TIF preparation-reports- E 468-49000-300 Professional Srvs (GENERAL) $150.00 08072012 1-94 WBCD review reports -revise E 101-41600-304 Legal Fees $42.50 08072012 Center Cut Meats Variance (review E 101-41600-304 Legal Fees $2,512.50 08072012 Tax Forfeit property paperwork, attend mtgs., 152 Club SACNVAC expansion, Total COURI & RUPPE, P.L.L.P. $3,867.50 Paid Chk# 001329E 8/15/2012 EMERGENCY APPARATUS MNTC E 101-42000-404 Repair/Maint - Machinery/Equip $642.27 62870 FD trombetta solenoid (Engine 11) E 101-42000-404 Repair/Maint - Machinery/Equip $503.18 62922 FD foaming engine degreaser (Engine Total EMERGENCY APPARATUS MNTC $1,145.45 Paid Chk# 001330E 8/15/2012 FERRELLGAS E 810-00000-212 Motor Fuels $60.38 5000940958 ARENA fuel for equipment (July Total FERRELLGAS $60.38 Paid Chk# 001331E 8/15/2012 1-94 WEST CHAMBER OF COMMERCE E 101-41100-433 Dues and Subscriptions $280.00 382 Admin 2012-2013 membership fees Total 1-94 WEST CHAMBER OF $280.00 Paid Chk# 001332E 8/15/2012 GOPHER STATE ONE -CALL E 602-49400-209 Locates $78.30 43257 LID (water) monthly locates (July E 601-49450-209 Locates $78.30 43257 LID (sewer) monthly locates (July Total GOPHER STATE ONE -CALL $156.60 Paid Chk# 001333E 8/15/2012 MAGIC WATER E 101-42000-200 Office Supplies (GENERAL) $42.00 19619B FD sport top bottled water (July 2012) E 101-42000-200 Office Supplies (GENERAL) $140.00 19838E FD bottled water -use when fighting Total MAGIC WATER $182.00 Paid Chk# 001334E 8/15/2012 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $113.40 615947 LID (sewer) chem series water testing E 601-49450-218 Testing Expenses $286.20 616943 LID (sewer) chem series water testing E 601-49450-218 Testing Expenses $257.40 616954 LID (sewer) chem series water testing E 601-49450-218 Testing Expenses $281.40 617581 LID (sewer) chem series water testing Total MVTL LABORATORIES, INC $938.40 Paid Chk# 001335E 8/15/2012 SHRED RIGHT -A ROHN INDUSTRIES E 101-41400-300 Professional Srvs (GENERAL) $30.00 129204 Admin document destruction charges Total SHRED RIGHT -A ROHN INDUSTRIES $30.00 Paid Chk# 001336E 8/15/2012 S & T OFFICE PRODUCTS E 810-00000-200 Office Supplies (GENERAL) $168.44 01PH7176 ARENA toner cartridge -print reports E 101-41400-200 Office Supplies (GENERAL) $23.51 01 PH7176 Admin ink cartridge (July 2012) E 101-41750-200 Office Supplies (GENERAL) $99.36 01PH8627 PW-CEjetstream pens (3-doz) (July E 101-41400-200 Office Supplies (GENERAL) $58.65 01 PH8627 Admin I V x 14" legal copier paper E 101-41400-200 Office Supplies (GENERAL) $6.80 01PI1379 General supplies legal paper (Aug E 101-41410-300 Professional Srvs (GENERAL) $39.84 01PI1379 Elections thermal calculator tape, E 101-42400-200 Office Supplies (GENERAL) $33.59 01PI1379 BldgDept page magnifier, expand E 101-41400-200 Office Supplies (GENERAL) $49.49 01PI1379 CityClerk tab, blank write on, sorter Total S & T OFFICE PRODUCTS $479.68 M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Finance Bills Report (RCA).doc 12 Mayor and Council Communication - August 20, 2012 Finance - Payment of Claims Page 3 of 6 Check Amt Invoice Comment Paid Chk# 001337E 8/15/2012 USA BLUE BOOK E 602-49400-209 Locates $130.65 730213 UD (water) blue & green flags for E 601-49450-209 Locates $130.64 730213 UD (sewer) blue & green locate flags E 601-49450-210 Operating Supplies (GENERAL) $133.66 736764 ud (sewer) CorePRO Sr. 1 5'sampler 3 Total USA BLUE BOOK $394.95 Paid Chk# 001338E 8/15/2012 WRIGHT-HENNEPIN COOP ELECTRIC E 101-43100-381 Electric Utilities $625.63 1028001-0812 PW TLks street light (July 2012) E 601-49450-381 Electric Utilities $99.37 1028001-0812 UD (sewer) TLks Lift Stat-electricity E 101-45100-381 Electric Utilities $303.00 1028001-0812 PD TLks parks (July 2012) E 810-00000-381 Electric Utilities $29.87 5014270100- ARENA monthly electric service Total WRIGHT-HENNEPIN COOP ELECTRIC $1,057.87 Paid Chk# 001339E 8/15/2012 CITY OF ST. MICHAEL E 468-49000-303 Engineering Fees $16,770.00 08082012-1 1-94 WBCD Proj July 2012 Eng Sery Total CITY OF ST. MICHAEL $16,770.00 Paid Chk# 001340E 8/15/2012 BOLTON & MENK, INC E 468-49000-303 Engineering Fees $23,156.51 0148405 stakes, stormsewer c E 101-41700-303 Engineering Fees E 468-49000-303 Engineering Fees $66.00 0149334 $31,908.00 0149383 1-94 WBCD Proj Eng Ser CD road retaining wall(s) & CD road slope Apr -Jun 2012 mapping services 1-94 WBCD Proj Eng Sery west wall pond countours, stormsewer, wall Total BOLTON & MENK, INC $55,130.51 Paid Chk# 031235 8/20/2012 ALLIED WASTE E 101-43200-308 Recycling Contract Fee $6,451.35 0899-002103235 Recycling Contract (August 2012) Total ALLIED WASTE $6,451.35 Paid Chk# 031236 8/20/2012 ARAMARK UNIFORM SERVICES E 101-43100-417 Uniform Rentals $14.92 629-7549208 PW uniform expense E 101-45100-417 Uniform Rentals $14.92 629-7549208 PD uniform exp E 60149450-417 Uniform Rentals $14.92 629-7549208 UD (sewer) uniform exp E 602-49400-417 Uniform Rentals $14.93 629-7549208 UD (water) uniform exp E 601-49450-417 Uniform Rentals $11.35 629-7553927 UD (sewer) uniform expense E 101-45100-417 Uniform Rentals $11.36 629-7553927 PD uniform expense E 101-43100-417 Uniform Rentals $11.36 629-7553927 PW uniform expense E 602-49400-417 Uniform Rentals $11.35 629-7553927 UD (water) uniform expense E 101-41940-405 Repair/Maint - Buildings $52.83 629-7553928 CH rugs, mop heads, towels, etc. E 101-43100-417 Uniform Rentals $11.35 629-7558748 PW uniform expense E 101-45100-417 Uniform Rentals $11.36 629-7558748 PD uniform expense E 601-49450-417 Uniform Rentals $11.35 629-7558748 UD (sewer) uniform expense E 602-49400-417 Uniform Rentals $11.36 629-7558748 UD (water) uniform expense Total ARAMARK UNIFORM SERVICES $203.36 Paid Chk# 031237 8/20/2012 BERRY COFFEE COMPANY E 101-41400-200 Office Supplies (GENERAL) $56.95 1032605 CH (5959) coffee supply Total BERRY COFFEE COMPANY $56.95 Paid Chk# 031238 8/20/2012 BRITE STITCH MONOGRAMMING E 101-41100-399 Miscellaneous $120.00 3837 Admin All -Stars t-shirts Total BRITE STITCH MONOGRAMMING $120.00 Paid Chk# 031239 8/20/2012 BUSINESSWARE SOLUTIONS E 101-41940-404 Repair/Maint - Machinery/Equip $336.66 159569 Admin Adobe Software Total BUSINESSWARE SOLUTIONS $336.66 Paid Chk# 031240 8/20/2012 CENEX FLEETCARD E 101-43100-212 Motor Fuels $206.37 62402C PW fuel -motors (July purchases) E 101-45100-212 Motor Fuels $206.38 62402C PD mower motors (July purchases) E 601-49450-212 Motor Fuels $248.53 62402C UD (sewer) fuel for vehicles (July E 602-49400-212 Motor Fuels $248.52 62402C UD (water) fuel for vehicles (July Total CENEX FLEETCARD $909.80 M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Finance Bills Report (RCA).doc da Page 13 Mayor and Council Communication - August 20, 2012 Finance - Pavment of Claims Page 4 of 6 Check Amt invoice Comment Paid Chk# 031241 8/20/2012 CENTERPOINT ENERGY E 101-45100-383 Gas Utilities $8.55 14425-5-08-12PD (Central -City Park) (Aug 2012) E 101-42000-383 Gas Utilities $23.85 14425-5-08-12FD gas utilities (Aug 2012) E 468-49000-300 Professional Srvs (GENERAL) $23.33 14425-5-08-121-94 WBCD Proj gas utilities (Aug E 101-41940-383 Gas Utilities $13.87 5361503-5-0812 CH 5975 Main gas utilities (Aug E 810-00000-383 Gas Utilities $49.10 5390131-0-0812 ARENA gas utilities (Aug 2012) E 601-49450-383 Gas Utilities $30.51 5407574-2-0812 UD (sewer) treatment plant gas E 101-43100-383 Gas Utilities $53.33 5421442-4-0812 PW 11822 63rd St gas utilities E 101-41940-383 Gas Utilities $157.81 6759963-9-0812 CH gas utilities (Aug 2012) Total CENTERPOINT ENERGY $360.35 Paid Chk# 031242 8/20/2012 CHARTER COMMUNICATIONS E 101-41940-321 Telephone ($11.25) 5180121022- Adm CREDIT MEMO E 810-00000-321 Telephone $191.93 5180121022- ARENA phone connection (Aug E 101-42000-321 Telephone $22.64 5180121022- FD phone connection (Aug 2012) Total CHARTER COMMUNICATIONS $203.32 Paid Chk# 031243 8/20/2012 DJS COMPANIES INC. E 468-49000-300 Professional Srvs (GENERAL) $45.00 107642 1-94 WBCD Proj diagnosis charge Job Total DJS COMPANIES INC. $45.00 Paid Chk# 031244 8/20/2012 DJS TOTAL HOME CARE CENTER -CH E 601-49450-210 Operating Supplies (GENERAL) $4.26 63101-1 UD (sewer) victor rat trap (July E 468-49000-300 Professional Srvs (GENERAL) $3.20 63109-1 1-94 WBCD Proj (rain guage (July E 468-49000-300 Professional Srvs (GENERAL) $3.20 63118-1 1-94 WBCD Proj (rain gauge (July E 601-49450-210 Operating Supplies (GENERAL) $26.61 63155-1 UD (sewer) valve ball, elbow, adaptr, E 601-49450-210 Operating Supplies (GENERAL) $9.59 63185-1 UD (sewer) adaptr, mendrhouse, pvc E 60149450-210 Operating Supplies (GENERAL) $9.54 63210-1 UD (sewer) wire, silcn caulk, thread E 60149450-210 Operating Supplies (GENERAL) $6.40 63230-1 UD (sewer) channel wire cordmate E 10143100-215 Shop Supplies $13.87 63343-1 PW oil 2-cycle, homet, wasp, killer E 10141940-405 Repair/Maint - Buildings $89.22 63477-1 CH (5959) rubbermaid base cabinet, E 601-49450-210 Operating Supplies (GENERAL) $4.89 63490-1 UD (sewer) pvc cap cols weld (July E 601-49450-210 Operating Supplies (GENERAL) $34.17 63595-1 UD (sewer) 9V max battery (July Total DJS TOTAL HOME CARE CENTER -CH $204.95 Paid Chk# 031245 8/20/2012 DJS TOTAL HOME CARE CTR - FIRE E 101-43100-215 Shop Supplies $2.29 63052-1 PW term mg ins16-14g4 (July E 101-42000-405 Repair/Maint Buildings $24.28 63308-1 FD cartridge filter, vehicle parts (July E 101-42000-405 Repair/Maint Buildings $85.25 63418-1 FD replace photo battery (July E 101-42000-405 Repair/Maint - Buildings $64.88 63419-1 FD replacement tarps (July purchases) Total DJS TOTAL HOME CARE CTR - FIRE $176.70 Paid Chk# 031246 8/20/2012 DJS TOTAL HOME CARE CTR-ARENA E 810-OOOOO-405 Repair/Maint - Buildings $11.48 63201-1 ARENA softsoap, Terror ant spray E 810-00000-405 Repair/Maint - Buildings $2.00 63202-1 ARENA insect killer (July Total DJS TOTAL HOME CARE CTR-ARENA $13.48 Paid Chk# 031247 8/20/2012 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $93.29 F44012 PD sunny place 50 pound (Jul 2012) E 101-45100-210 Operating Supplies (GENERAL) $64.09 F44214 PD 19-19-19 turf energizer 5 (Jul 2012 Total FEDERATED CO-OPS, INC. $157.38 Paid Chk# 031248 8/20/2012 HASSAN SAND & GRAVEL, INC. E 101-41940-405 Repair/Maint - Buildings $87.32 86902 CH red limestone -washed coarse sand E 101-41940-405 Repair/Maint - Buildings $442.46 86993 CH natrual wood mulch landscaping Total HASSAN SAND & GRAVEL, INC. $529.78 Paid Chk# 031249 8/20/2012 HENRYS WATERWORKS, INC E 602-49400-407 R/M - Water Mains $268.04 15945 UD (water) 5' hydra finder standard Total HENRYS WATERWORKS, INC $268.04 M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Finance Bills Report (RCA).doc 14 Mayor and Council Communication - August 20, 2012 Finance - Payment of Claims Paid Chk# 031250 8/20/2012 JOINT POWERS BOARD E 206-49400-378 JP WAC E 602-49400-377 JP Fed Wtr Test Pen E 602-49400-375 JP Access E 602-49400-372 JP Dist E 602-49400-376 JP Fed Wtr Test E 602-49400-371 JPDIST COMBO E 602-49400-374 JP Dist Pen Total JOINT POWERS BOARD Paid Chk# 031251 8/20/2012 MTR SERVICES INC E 604-49960-406 R/M - Collection System E 101-43100-403 Repair/Maint - Catch Basins E 101-45100-530 Capital - Improvements E 101-43100-403 Repair/Maint - Catch Basins Total MTR SERVICES INC Paid Chk# 031252 8/20/2012 NAPA AUTO PARTS Check Amt Invoice Comment Page 5 of 6 $4,002.00 082012-August JPB-WAC (rec) collected in July $21.88 082012-August JP Fed Test Pen collected in July $7.00 082012-August JP ACCESS collected in July $72,988.22 082012-August JPDIST collected in July 2012 $1,119.99 082012-August JP Fed Test collected in July 2012 $1,551.98 082012-August JPDIST II low collected in July $771.28 082012-August JPDIST PEN collected in July $80,462.35 $85.00 4448a LID (stormwater) clean beaver dam $2,846.25 4453a PW-street/ditch repair on 51st St & materials, labor beaver dam, locate $437.50 4454a PD concrete for Oakside Park (poured $100.00 4455a PW-streets strip forms at 51st St & $3,468.75 E 601-49450-404 Repair/Maint - Machinery/Equip $77.42 830089 LID (sewer) 2003 Silverado pressure E 101-43100-404 Repair/Maint - Machinery/Equip $22.73 830618 PW oil filter/form gasket (July 2012) E 101-43100-215 Shop Supplies $117.92 831129 PW booster cable (July 2012) E 101-43100-404 Repair/Maint - Machinery/Equip $35.01 831209 PW elbow & u-bolt (July 2012) Total NAPA AUTO PARTS $253.08 Paid Chk# 031253 8/20/2012 NEXTERA COMMUNICATIONS E 101-41750-323 Cell Phones $136.54 94666-082012 PW-CE network phone service (Aug E 601-49450-321 Telephone $27.31 94666-082012 LID (sewer) network phone service E 101-43100-321 Telephone E 101-42400-321 Telephone E 101-42000-321 Telephone E 602-49400-321 Telephone E 101-41940-321 Telephone Total NEXTERA COMMUNICATIONS $63.72 94666-082012 PW network phone service (Aug 2012) $136.54 94666-082012 Bldg Dp network phone service (Aug $63.71 94666-082012 FD network phone service (Aug 2012) $27.30 94666-082012 LID (water) network phone service $455.12 94666-082012Admin network phone service (Aug $910.24 Paid Chk# 031254 8/20/2012 NORTH MEMORIAL URGENT CARE E 101-43100-433 Dues and Subscriptions $24.50 497222-OOTG Random Drug -Alcohol Testing (T E 101-45100-433 Dues and Subscriptions $24.50 497222-OOTG Random Drug -Alcohol Testing (T Total NORTH MEMORIAL URGENT CARE $49.00 Paid Chk# 031255 8/20/2012 NORTHLAND SECURITIES E 101-41000-300 Professional Srvs (GENERAL) $640.00 3025 Fraser TIF 14 professional services Total NORTHLAND SECURITIES $640.00 Paid Chk# 031256 8/20/2012 PREMIER 94 TRUCK SERVICES E 101-43100-404 Repair/Maint - Machinery/Equip $70.20 0139019-IN PW DOT Inspection Mech8 (Aug 2012) Total PREMIER 94 TRUCK SERVICES $70.20 Paid Chk# 031257 8/20/2012 SENTRY SYSTEMS, INC. E 101-42000-405 Repair/Maint - Buildings $26.88 661341 FD commercial alarm monitoring (Sept. E 101-43100-405 Repair/Maint - Buildings $32.06 661341 PW commercial alarm monitoring Total SENTRY SYSTEMS, INC. $58.94 Paid Chk# 031258 8/20/2012 SUNRISE PLUMBING E 101-41940405 Repair/Maint - Buildings $250.00 11137 CH repair leak in pipe (front office Total SUNRISE PLUMBING $250.00 Paid Chk# 031259 8/20/2012 THISTLE ADVISORY & CONSULTING E 101-41100-300 Professional Srvs (GENERAL) $2,750.00 14 Admin fee met w/Ad Hoc commt & E 101-41100-300 Professional Srvs (GENERAL) $330.00 14 Admin fees rev -Fraser Steel TIF 14 E 101-41100-300 Professional Srvs (GENERAL) $4,510.00 14 Admin fee attend mtgs, rev budget w/consultants, rev internal office, meet Total THISTLE ADVISORY & $7,590.00 M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Finance Bills Report (RCA).doc Pale 15 Mayor and Council Communication — August 20, 2012 Finance — Payment of Claims Page 6 of 6 Check Amt Invoice Comment Paid Chk# 031260 8/20/2012 T-MOBILE - 828941579 E 101-41750-323 Cell Phones $66.23 828941579-0812 PW-Eng Dir cell phone (July 2012 E 101-41500-323 Cell Phones $64.67 828941579-0812 FinDir cell phone (July 2012 E 101-42000-321 Telephone $85.79 828941579-0812 FireDept cell phone (July 2012 E 101-41400-323 Cell Phones $31.99 828941579-0812 CityClk cell phone (July 2012 Total T-MOBILE - 828941579 $248.68 Paid Chk# 031261 8/20/2012 T-MOBILE - ACCOUNT 828939188 E 101-42400-323 Cell Phones $52.45 828939188-0812 BldgDpt cell phone (July 2012 E 601-49450-323 Cell Phones $52.46 828939188-0812 UD-sewer cell phone (July 2012 E 101-42000-321 Telephone $52.45 828939188-0812 FireDpt cell phone (July 2012 E 101-41400-323 Cell Phones $200.00 828939188-0812 Admin-one time charge E 602-49400-323 Cell Phones $52.45 828939188-0812 UD-water cell phone (July 2012 E 101-43100-323 Cell Phones $52.46 828939188-0812 PW cell phone (July 2012 usage) E 101-45100-323 Cell Phones $52.46 828939188-0812 ParkDpt cell phone (July 2012 Total T-MOBILE - ACCOUNT 828939188 $514.73 Paid Chk# 031262 8/20/2012 VALERIUS, BILL E 101-42000-200 Office Supplies (GENERAL) $32.58 082012-FirDpBV FireDpt white invitation 100 pk Total VALERIUS, BILL $32.58 Paid Chk# 031263 8/20/2012 XCEL ENERGY E 101-43100-381 Electric Utilities $538.94 334807181 PW facility on 63rd Street NE (Jul -Aug E 601-49450-381 Electric Utilities $5,280.67 334807181 UD (sewer) treatment plant power (Jul- E 101-42000-381 Electric Utilities $473.40 334807181 FD lighting of fire hall (Jul -Aug 2012) E 101-45100-381 Electric Utilities $463.36 334807181 PD Westwood, Four Season, Central, E 101-43160-381 Electric Utilities $529.35 334807181 PW street lighting and/or parking lots E 468-49000-300 Professional Srvs (GENERAL) $189.83 334807181 1-94 Job Shack electricity (Jul -Aug E 101-41940-381 Electric Utilities $2,210.14 334807181 Admin CH (5959 Main & 5975 Main) E 101-43160-381 Electric Utilities $23.04 335569920 PW 5998 LaBeaux traffic signal (Jul- E 101-45100-381 Electric Utilities $24.72 335702057 PD Four Seasons (Jul -Aug 2012) E 101-45100-381 Electric Utilities $3.68 335719995 PD Central -City Park electricity (Jul- E 101-45100-381 Electric Utilities $4.47 433328999 PD 10820 Kantar Ct (Oakside) (Jul- E 101-43160-381 Electric Utilities $5,318.66 433329380 PW general street lighting (Jul -Aug Total XCEL ENERGY $15,060.26 10100 Premier Bank $200,139.27 Fund Summary 10100 Premier Bank 101 GENERAL FUND $38,756.40 206 WAC FUND $4,002.00 468 CSAH 19 RAMPS/I 94 Project $72,249.07 601 SEWER FUND $7,230.35 602 WATER FUND $77,303.25 604 STORM WATER $85.00 810 STMA ARENA $513.20 $200,139.27 M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Finance Bills Report (RCA).doc 16 Aj^%. bertville Mayor and Council Request for Action _, " _ u,�. ft 10kV August 16, 2012 SUBJECT: CITY CLERK — FIRE DEPT USE OF CITY HALL WITH 10:00 P.M. EXCEPTION RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve the use of the Full Community Room for the Annual Fire Department Fall Party and to allow use of the facilities past 10:00 p.m. BACKGROUND: In the past, the Fire Dept. has always held its Annual Fall Party at the Fire Hall by obtaining a liquor license using the Albertville Lion's insurance. This year the Lions were hesitant to use their insurance for the event as they are not the host nor serving the alcohol. A temporary liquor license cannot be issued to the Fire Dept as they are not selling liquor and are only serving it to the members. Upon consultation with the City Attorney, it was determined the only way to allow the consumption of alcohol on City facilities would be to hold the event in City Hall, where the City holds a Consumption and Display Permit from the State Alcohol and Gambling Enforcement Division. Staff will be working closely with the Fire Dept to find a way to hold the event back at the Fire Hall for the coming years. The City's Room Rental Policy states that all buildings close at 10:00 p.m. and all parties are to vacate the premises by that time, including the parking lot. The Fire Dept. would like approval to hold their Fall Party beyond that time. KEY ISSUES: Only the City Hall building holds a Consumption and Display Permit The City's League insurance would cover and apply to the event Room Rental Policy requires all buildings be evacuated by 10:00 p.m. POLICY/PRACTICES CONSIDERATIONS: The City Council has the authority to approve or deny the request. FINANCIAL CONSIDERATIONS: Staff recommends the minimal rental fee be waived for the use/setup of the building, as it will be used by City employees. LEGAL CONSIDERATIONS: The City Attorney was consulted throughout the decision to hold the event at City Hall. This appears to be only legal way to hold the event and also be covered by the City's insurance policy. Submitted Through: Kimberly A. Olson, City Clerk Department/Responsible Person: Kimberly A. Olson, City Clerk Reviewed by: RDT M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Fire Dept Community Room Use.doc Meeting Date: August 20, 2012 Page 17 A.lbertvik Mayor and Council Request for Action Smal T... UW 9. Nip OtV Ufs. August 16, 2012 SUBJECT: Darkenwald Confidentiality Agreement. RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Agreement To Keep Selected Business Information Confidential with Darkenwald Holdings, Ltd. BACKGROUND: Darkenwald Holdings, Ltd. ("Darkenwald") has approached City Staff with information that Darkenwald has prepared a development plan for the Roden property north of I- 94 and west of CSAH 19 (about 100 acres in the vicinity of Welcome Furniture). However, because Darkenwald does not have the major players signed up yet for this development proposal, Darkenwald does not wish to disclose any details of this proposal to the City for fear that if the proposal becomes public too early, other competitors will either seek to attract these same players to their developments or seek to block the Darkenwald project as a potential competitor. Because Darkenwald's project is likely to include a proposal that the City assist in some of the infrastructure construction/funding, the City will need to know some of the details of the proposal early in the development process. The attached Agreement to Keep Selected Business Information Confidential has been prepared to govern when the City may release such information. KEY ISSUES: 0 The confidentiality agreement seeks to keep the following information confidential: a. Financial information about Darkenwald's business plans related to the Property, including credit reports, financial statements, net worth calculations and business plans (including the names and types of prospective tenants or businesses intended to locate on the Property). b.Income and expense projections, balance sheets, customer lists, income tax returns, and design, market, and feasibility studies not paid for with public funds. • In general, the City will not release any oral information it receives regarding the proposed Darkenwald development. • The City will not release written information it receives regarding the proposed Darkenwald development, unless: a. Required by a Court of law, or by applicable state or federal law; b. If disclosure is required by the Minnesota Data Practices Act; c. After public financial assistance is provided by the City, or when Darkenwald receives a benefit from the City; M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Darkenwald Confidentiality Agreement RCA.doc Meeting Date: August 20, 2012 18 Mayor and Council Request for Action — August 20, 2012 DARKENWALD CONFIDENTIALITY AGREEMENT Page 2 of 2 d. The City may release the following general information at any time: i. The general category of proposed development (e.g. retail, office, hospitality, industrial, etc.). ii. The estimated square footage of proposed development. iii. The estimated market value of such proposed development. iv. The type and extent of municipal services the City is anticipated to provide to support such development. v. Potential job creation data. vi. The type and extent of projected City financial assistance or benefit projected to be financed with public funds. POLICY/PRACTICES CONSIDERATIONS: Approval of this agreement will necessarily mean that detailed information regarding proposed tenants, types of land uses, and other specific information regarding the proposed development either will not be contained in the City's files or will not be able to be discussed publicly. Because there is no exception under which we can close a City Council meeting to discuss this information, the City Council will likely not have access to the usual amount of detail that it would normally have for other developments, nor will staff be able to provide the same level of information to the Council at Council meetings, at least at the preliminary stages. This is going to put the Council members in the uncomfortable position of having some information related to a proposed development that it cannot discuss with Albertville residents, or of having incomplete information and not being able to fully respond to residents' questions regarding the proposed development. When the project gets to the point when it is requesting a specific zoning approval, staff anticipates that more (but not necessarily all) information will be made public so that the City Council can make an adequate and informed decision. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this Agreement. LEGAL CONSIDERATIONS: This Agreement will be binding upon the City, including City Staff and City Council members. The City does not have to enter into this Agreement, but if it does, the City could be liable for damages caused if it breaches the Agreement. Essentially, it will require the City to make sure that any data released is either required to be released by the Data Practices Act or is of a very general nature that falls within the exceptions set out in the Agreement. There is no expiration date on this Agreement, as we do not know when the proposed development will actually occur. Submitted Through: Mike Couri, City Attorney. Department/Responsible Person: Bob Thistle, City Administrator/Mike Couri, City Attorney. Reviewed by: RDT Attachments: Agreement to Keep Selected Business Information Confidential M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 Darkenwald Confidentiality Agreement RCA.doc Meeting Date: August 20, 2012 19 AGREEMENT TO KEEP SELECTED BUSINESS INFORMATION CONFIDENTIAL Whereas, Darkenwald Holdings, Ltd. ("Darkenwald") owns land and has an option on additional land north of Interstate 94 and west of CSAH 19 ("Property") in the City of Albertville ("City"); and Whereas, Darkenwald desires to develop such Property with financial assistance from the City or with a benefit financed by public funds; and Whereas, Darkenwald has developed a business plan, including potential tenants, potential business concepts and other original business ideas that need to be protected from public disclosure in order to preserve Darkenwald's competitive advantage; and Whereas, Minnesota Statute 13.591 allows such business data to be protected from public disclosure under certain conditions; and Whereas, the City and Darkenwald desire to protect such qualifying business data from public disclosure as allowed by law; NOW, THEREFORE, the City and Darkenwald agree as follows: 1. The City shall comply with the Minnesota Data Practices Act. 2. Except as otherwise provided in this Agreement, the City shall not disclose to any person or entity the following written information provided by Darkenwald related to the Property: a. Financial information about Darkenwald's business plans related to the Property, including credit reports, financial statements, net worth calculations and business plans (including the names and types of prospective tenants or businesses intended to locate on the Property). b. Income and expense projections, balance sheets, customer lists, income tax returns, and design, market, and feasibility studies not paid for with public funds. 3. Except as otherwise provided in this Agreement, the City shall not disclose any oral information relating to the proposed development on the Property. 4. The City may disclose such information described in paragraphs 2 and 3 of this Agreement under the following conditions: 1 Agenda Page 20 a. When required by a Court of law, or by applicable state or federal law; or b. If the City deems disclosure is reasonably necessary to defend itself in litigation related to a breach of contract claim under this Agreement; or c. If disclosure is required by the Minnesota Data Practices Act; or d. If the Minnesota Department of Administration, Information Policy Analysis Division opines that such data is public under the Minnesota Data Practices Act; or e. After public financial assistance is provided by the City, or when Darkenwald receives a benefit from the City, the City may release all such information described in paragraphs 2 and 3, except that the following data shall remain private or nonpublic: business plans; income and expense projections not related to the financial assistance provided; customer lists; income tax returns; and design, market, and feasibility studies not paid for with public funds; or f. Any information that is disseminated to the general public by others or that is provided to the City by a source other than Darkenwald or agents of Darkenwald identified to the City as Darkenwald's agents; or g. Any information contained in an application by Darkenwald for zoning, subdivision or building permit approval, as well as any information necessary to process such application to completion; or h. Provided such disclosure is limited to: i. The general category of proposed development (e.g. retail, office, hospitality, industrial, etc.). ii. The estimated square footage of proposed development. iii. The estimated market value of such proposed development. iv. The type and extent of municipal services the City is anticipated to provide to support such development. v. Potential job creation data. vi. The type and extent of projected City financial assistance or benefit projected to be financed with public funds. 5. In the event of a request for information contained in paragraphs 2 or 3 above, and the City submits such request to the Minnesota Department of Administration, Information Policy Analysis Division ("IPAD") for an opinion, Darkenwald shall reimburse the City for the fee charged by IPAD to render such opinion. Such reimbursement shall occur within 30 days. In the event Darkenwald fails to reimburse the City for such costs, the City shall have no further obligation under this Agreement. 6. This Agreement shall be effective upon approval by the Albertville City Council and execution by all parties. 2 Agenda Page 21 Dated: 2012 DARKENWALD HOLDINGS, LTD. CITY OF ALBERTVILLE By: John Darkenwald Mark Meehan, Mayor Its: President Kimberly A. Olson, City Clerk Agenda Page 22 bertvill >,le U."11--- MEMORANDUM Date: August 14, 2012 To: Honorable Mayor and City Council Members Cc: Bob Thistle — City Administrator Tina Lannes — Finance Director From: Adam Nafstad, P.E., Public Works Director Subject: Building Department/2013 Budget This memo is intended to provide information for preparation of the City's 2013 Budget. As you are aware, since May of this year the City has been contracting with the City of St. Michael for interim building official services. Under this interim structure, the general work share is described as follows: St. Michael • Building code related reviews and inspections • Maintaining the active permit file for open permits • Scheduling inspections • Rental and vacant property inspections • Office hours, as needed • Code enforcement and zoning related inspections on a case by case basis Albertville • Receiving and processing permit applications • Reviewing lot surveys and utility connections • Building permit issuance and tracking, as well as fee collection • Document management for property file • Non -building code related permits (fence, right-of-way, grading, temp. sign, etc.) • Registration and licensing (vacant property, rentals) • Code enforcement and zoning related inspections on a case by case basis To date the work share has worked well for both cities. Albertville has received high-level services, and St. Michael has been able to preserve its building department by providing the services to Albertville. In consideration of a continued shared department arrangement, staff from both cities have developed a draft funding formula for Council to review (attached). The intent of the proposed funding formula is to treat the building department as if it belonged to both cities, and to develop an equitable means of determining a cost -share based on the current staffing levels and needs of Agenda Page 23 Building Department Memo 8/14/12 Page 2 of 3 the two communities. The formula ultimately assigns a time allocation to shared personnel, which is applied to compensations to determine the cost allocation of each city. Similar to the formulas used for the shared library and senior center, the allocation of costs are based on the averaged percentage of 1) population, and 2) market value. For the purpose of building department services, market values of the industrial and commercial properties is that of building value alone, and excludes the value of land. The population component of the formula represents the residential needs or services required by a building department. Likewise, the commercial/industrial component represents the non-residential needs of the department. By these means, the allocation of each city would be adjusted annually to reflect each city's growth and development. The averaged percentage indicates approximately 43% of a shared department's workload would be allocated to Albertville, and 57% to St. Michael. Through staff discussions, it is believed that these percentages are a good representation of the Building Official/Inspectors' time allocation; however, may not accurately reflect the time allocation of the other staff members contributing to the shared services. For this reason, the time allocations of other staff members have been adjusted. For these staff members, their time allocation has been adjusted to reflect one -quarter of the Building Official or Inspectors' time. Staff members that do not contribute to the shared services or provide service to the other city have not been included in the formula. With the exception of vehicle usage, general administration expenses and department overhead have purposely been excluded from the cost -share. These expenses will be incurred by each city, and it is believed that each city should be responsible for these expenses independently. It is proposed that vehicle usage be reimbursed on a per mile basis at the government rate. Using the proposed formula, Albertville's cost -share in 2013 would be approximately $93,850. Using this amount and other line -item revisions to the building department budget, the proposed 2013 Budget reflects approximately a $45,000 saving from 2012. This type of arrangement would, essentially, provide Albertville with full-time building department coverage, five days a week. It is staffs' opinion that this option also provides for the highest, most consistent and comprehensive level of service at a pre -determined cost. Alternatives to the shared -department arrangement with St. Michael would be contracting with a consulting company or hiring a building official to fill the position. In discussions with consultants, it is understood that the services sought would likely require a retainer of approximately $7,000 to $8,000 a month, or ($84,000 to $96,000 annually). Consultant fees can also be based on plan check fees and a percentage of permit fees. However, the additional consultant fees associated with non -revenue inspection services would be on a per -trip or hourly basis. Given the workload associated with non -revenue services, the monthly retainer would most likely be the cost effective consultant option. Agenda Page 24 Building Department Memo 8/14/12 Page 3 of 3 For comparison purposes, Albertville's cost for a building official the past few years was as follows: Year Compensation Employment Status (%) 2009 $109,614 100% 2010 $109,855 100% 2011 $87,200 85% 2012 $87,200 85% In addition to compensation, there are other overhead related expenses related to employment. Generally, these expenses include vehicle usage, training, education, and office related items. It can be reasonably assumed that these expenses amount to approximately $8,000 annually. For the purpose of budgeting, staff currently has the shared -department amount ($93,850) as a line item for the building department budget, which reflects an approximate $45,000 saving from 2012. It is the recommendation of staff, that the City purse the joint building department venture with St. Michael and evaluate the needs of the department again in 2014. If Council desires to move forward with the shared department arrangement with St. Michael, staff will develop an agreement for each city to consider. If consultant services are desired, the next likely step will be for Albertville to develop an RFP and seek proposals. Attachment: 2013 Building Department Cost Allocation (Draft) Agenda Page 25 2013 BUILDING DEPARTMENT COST ALLOCATION Population Estimates April 2011 (Minnesota State Demographer's Office) Albertville 7,044 29.87% St. Michael 16,536 70.13% Total 23,580 100.00%, Industrial/Commercial Value (Wright County Auditor, Pay 2013)* Albertville $146,759,500 55.31% St. Michael $118,585,500 44.69% Total $265,345, 000 100.00°/ (*) Reflects industrial/commercial property value only (not land value) % (Population and Building Value) Albertville 42.59% St. Michael 57.41 % Total 100.00% ---------------------------------------------------------------- bertville Time Allocation St. Michael Staff 2013 Salaries Time Allocation Allocation Basis Albertville Share Bldg Official (P.H.) $105,758 42.59% Average % $45,043.19 Comb Bldg Insp (J.H.) $84,210 42.59% Average % $35,865.66 Permit Tech (A.W.) $56,198 10.65% 25% Average % (**) $5,983.75 Zoning Coord (J.I.) $44,429 10.65% 25% Average % (**) $4,730.64 (**) Allocation Basis reflects 4 to 1 Inspection to Admin Assit time ------- e'iWrW--------------------------------------------------- �t. Michael Reimbursement Personnel Compensation $91,623 Mileage Reimbursement - 4,000 miles/year at $0.555 (Gov. Rate) $2,220 Total Due to St. Michael $93,843 Agenda Page 26 �� rtvi 11e Mayor and Council Communication August 15, 2012 SUBJECT: FINANCE DEPARTMENT — INSURANCE RENEWAL AGENT OF RECORD BACKGROUND: In August of 2011, it was brought to Council, by request, to review options for the agent of record for the City's insurance policy. In August of 2011, Finance Director Lannes reported for a number of years the City has used Middleton Insurance for Property Casualty — Worker's Compensation Insurance through the Minnesota League of Cities Insurance. At that time Council moved forward with using Northern Capital for the 2011-2012 year. Both Middleton Insurance (previous Agent of Record) and Northern Capital have requested to be the City's Agent of Record. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve the agent of record. In the past, the City of Albertville has continued annually with the same agent as the previous year unless there is a request by Council to review other options. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to contract for insurance coverage and agent of record. Department/Responsible Person: Finance/Tina Lannes, Finance Director Reviewed By: RDT Attachments: Letters from Northern Capital and Middleton Insurance M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 agent of record (RCA).doc Meeting Date: August 20, 2012 27 MIDDLETON & ASSOCIATES, INC. dba MIDDLETON INSURANCE AGENCY 106 Central Avenue East St. Michael, MN 55376 St. Michael: 763-497-4420 St. Michael Fax: 763-497-1568 City of Albertville PO Box 9 5959 Main Ave. Albertville, MN 55301 July 30, 2012 My Name is Arlan Middleton, owner of Middleton & Associates Insurance Agency. Last year I was removed as agent of record for the City of Albertville. I have come to this council to ask that I be re -appointed as your agent. I am a "local' business owner and because my agency is smaller, it was assumed that I did not have the same services to offer that bigger agencies have available. That is not true. I have enclosed a listing of services available through my agency. I am a local agent and live in this area, (including 15 years within the City of Albertville). I have 4 licensed agents in my organization. However, I have the most experience with public entity type of business. I represent the following Public Entities: 1). STMA-Albertville Independent School District #885 2). City of St. Michael 3). Joint Powers Water Board 4). STMA Hockey Arena Board 5). FYCC (Family Youth Community Connection) 6). Albertville Friendly City Days Committee 7). Daze & Knights —St. Michael Daze & knights Committee 8). Township of Hassen (until they merged with city of Rogers). I have and will continue to attend annual Safety and Loss Control workshops for insurance agents that are offered by LMCIT. !A' d i I have always believed that local government needs to support local business. "If' the local business can offer the same product, the same service, and the same value/price, then there is no need for local government to look beyond their local area. I am a member of Minnesota Independent Insurance Agents & Brokers Association and Trusted Choice Agency. See my personal "Pledge of Performance" that I must maintain to be a Trusted Choice Agency. I would like to attend your next available board meeting to discuss this topic. Agenda Page 28 Services available through my agency: ➢ General Government Assistance Services ➢ Human Relation & Benefits Assistance Services ➢ Land Use Inquiry & Assistance Services -- (Including a team of attorneys that specialize in Land Use guidance for cities / city attorneys). ➢ Contract Review Services including review of Mutual Aid Contacts. ➢ Loss Control Consultant Services for Property, Liability, and Workers Comp — (Including use of attorneys and staff and loss control consultants to answer legal loss control questions, employment related decisions including workers comp claims). ➢ Safety Assistance Services —including helping the cities meet state and federal OSHA mandates. ➢ Access to Resource Library including: o Model Ordinances and city codes. o Salary & benefits surveys. o Legislative and Policy Analysis information o And many more. Agenda Page 29. Trusted Choice® Trusted Choice" Pledge of Performance Trusted Choice® agencies are insurance and financial services firms whose access to multiple companies and commitment to quality service enable us to offer our clients competitive pricing, a broad choice of products and unparalleled advocacy. As a Trusted Choice® agency, we are dedicated to you and are committed to treating you as a person, not a polity. This commitment means we shall: • Work with you to identify the insurance and financial services that are right for you, your family or your business and use our access to multiple companies to deliver those products. • Guide you through the claims process for a prompt and fair resolution of your claim. • Help you solve problems related to your coverage or account. • Explain the coverages and options available to you through our agency, at your request. • Return your phone calls and a -mails promptly and respond to your requests in a time- ly manner. • Provide 24/7 services for our customers, offering any or all of the following: emergency phone numbers, Internet account access, e-mail and call center services. • Use our experience and multiple company relationships to customize your coverage as needed. • Commit our staff to continuing education so they may be more knowledgeable in serving you. • Treat you with respect and courtesy. • Conduct our business in an ethical manner. We pledge this to you, our clients and ask that you let us know if we fail to meet our commitment, so we may take corrective action. Agenda Page 30 J�CINORTHERN CAPITAL INSURANCE GROUP .=w.c....., `:::.. ':._. - NORTHERN CAPITAL COMMERCIAL LINES, INC. -- NORTHERN CAPITAL PERSONAL LINES, INC. " NORTHERN UNDERWRITERS, INC. WAYNE MANN AGENCY, INC. BUSINESS INSURANCE BROKERS, INC. August 15, 2012 MCGOVERN AND FISHER INSURANCE AGENCY, INC. GODDARD AND MANN AGENCY, LLC City Council City of Albertville 5959 Main Ave. Albertville, MN 55301 Dear Council Members: One year ago we were appointed your city's insurance agent of record. We would like to continue as your agent based on our record. Our unique services have benefited your city through substantial premiums savings and improved coverage. Premium savings: 1.) Upon our request, the LMCIT refunded for the prior 10/1/2010-2011 policy year: a. $20,929 refund based on revised city operating expenditure information. b. $1,976 premium refund for correcting the maintenance facility building from "non-sprinklered" to "sprinklered." 2.) Additional 10/1/2011-2012 policy savings resulting from our efforts are: a. $26,711 lower liability premium than last years issued premium. b. $1,900 savings on the "sprinkler" rated maintenance facility building. c. $4,020 premium savings by changing from $1,000 to $2500 deductable based on our agency's Deductable-Premium Savings Analysis. Coverage Improvements: 1.) Fire Department vehicles updated values to avoid physical damage loss gaps and reduce some vehicle premium costs. 2.) Added property coverage for $50,000 city wide sirens and $250,000 Main city Park ball field and hockey lights. Our agency's services are listed on the attached page, and include these unique services: • Onsite Insurance Audit of city facilities and equipment. We have visited and audited all of your city buildings and parks. • Workers Compensation Claims Management. Your city has already benefited from the services of our agency claims management consultation. • Legal Services Hotline. A free Agency legal hotline for calls relating to Human Resources and Workers Compensation, and other city business. We are the LMCIT Agent of Record for 12 Municipalities including: • City of Hanover • City of Orono • City of Brooklyn Center • City of Victoria P.O. Box. 9396 ♦ MIN\FAPOI..IS, MN 55440-9396 PHONE (952) 996-8818 ♦ TOLL -FREE (800) 676-8818 ♦ FAx (952) 829-0482 Agenda Page 31 • City of New Brighton We are very familiar with the Albertville community, including meeting friends at the Albertville Shopping Mall. Ron Youngdahl was one of the original contributors to the STMA Hockey Arena, and our agency currently is a "signboard" sponsor at the STMA Hockey Arena. We are looking forward to continuing our relationship with your city. Please feel free to contact us for any additional information. Sincerely, Ronald L. o hl Vice President Carl A. Bennetsen Public Entity Accounts Manager Agenda Page 32 Northern Capital Agent Services Northern Capital's unique proactive services include: • Insurance Audit of City — Agent will complete an audit of the current City and EDA insurance policies, and physical audit/photograph City structures and equipment, to be used as a risk management tool for the LMCIT coverage renewal process. • Workers Compensation Claims Management — Our goal is to proactively manage claim reserves to lower the WC experience modification and premiums, using our free WC claims management consultant. • Property/Casualty Claims Management — Save premium dollars by getting our clients below a 1.00 Experience Rating Modifier, and by choosing the best LMCIT deductible option. (see exhibits) • Legal Services Hotline — A free legal hotline for our City clients, for calls relating to Human Resources, Workers Compensation, Land Use, or other City business. • LMCIT Online Renewal Support — Our LMCIT online renewal support service will make your future renewal process simpler and time saving by pre -entering and updating renewal information. • LMCIT Coverage & Premium Summary — Agent will provide a detailed summary with premiums by coverage, department, and individual items to facilitate City expense allocation. The agent will perform the following services: • Assist the City in evaluating municipal agreements and city contracts for insurance concerns. • Advise and assist the city in assembling the underwriting data, including updating values, for the renewal rating process. • Advise and assist the city in evaluating and selecting among coverage alternatives such as deductibles, limits, optional coverage's, alternative coverage forms, etc. • Review coverage documents and invoices to assure coverage has been correctly issued and billed. • Advise the city on potential gaps or overlaps in coverage's. • Assist the city as requested in submitting claims and interpreting coverage as applied to particular claims. • Review loss reports for correct reporting, appropriate reserves, etc. • Assist as requested with safety and loss control activities. • Assist the city in identifying risk exposures and developing appropriate strategies to address those exposures. The above list is intended as a starting point. The city and agent will review and discuss this list to determine if specific services should be added to this list to meet the city's need and situation. Northern Capital Services Team Team Executive Manaizer Ron Youngdahl Northern Capital rly&onyoungdahl.com 952-996-8819 Public Entity Accounts Manager Carl Bennetsen Northern Capital carlbennetsen(_a,northerncapital-mn.com 952-996-8864 Insurance Marketing/Account Executive Kristy Hagner Northern Capital krist�hag_er(a)northerncapital-mn.com 952-996-8813 HR/Hotline Attorney Matthew J. Pfohl Attorney at Law Thomas B Olson & Associates mattpaa,olson-law. com 952-224-3644 Workers Compensation Claims Mana eg ment Tracey Bryan Claims/Experience Mod Consulting KBA Inc. 952-835-2100 Employee Benefit Specialist Rebecca A. Deelstra Northern Capital Life & Health rdeelstra(a,nclh.com 952-996-8845 Licensed Property and Casualty agent. Founder of R.L. Youngdahl & Associates that merged in 2000 with Arthur J. Gallagher. Has been involved with municipal clients for 25 years Licensed Property and Casualty agent. Formerly affiliated with R.L. Youngdahl & Associates. Has worked with The League of MN Cities Insurance Trust since it's inception. Primary focus is municipal accounts. Licensed Property and Casualty agent. Customer Service and account marketing including coverage changes and updates City of St. Paul attorney before entering private practice. Human Resources expertise for cities on Hotline Basis. Will also review municipal agreements and contracts for insurance concerns such as: hold harmless and indemnification clauses. Additional services are subject to negotiation. Provide claims review for accuracy of reserving and effect of Workers Compensation experience rating. All other services are subject to negotiation. ...._.._ _.. _ __._._.. _. Complete benefit programs including group medical, group life, and disability plans. These services are available separately and are not included in the fee agreement. Agenda Page 34 NORTHERN CAPITAL MUNICIPAL CLIENTS REFERENCE LIST City of New Brighton Daniel A. Maiers, Director of Finance 803 Old Highway 8 NW New Brighton, MN 55112-2792 (651)638-2102 City of Eagan Gene Van Overbeke, CPA, Director of Administrative Services 3830 Pilot Knob Road Eagan, MN 55122-1810 (651)675-5016 City of Orono Ron Olson, Finance Director P.O. Box 66 Crystal Bay, MN 55323-0066 (952) 249-4611 City of Deephaven Dana Young, City Administrator 20225 Cottagewood Road Deephaven, MN 55331 (952) 474-4755 City of Hanover Daniel Buchholtz, City Administrator P.O. Box 278 Hanover, MN 55341 (763) 497-3777 City of Victoria Don Uram, City Administrator 7951 Rose Street Victoria, MN 55386-0036 (952) 443-4211 City of Albertville Tina Lannes, Finance Director 5959 Main Ave. NE Albertville, MN 55301 (763) 496-6802 City of Brooklyn Center Dan Jordet, Finance Director 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 (763)569-3345 City of Shorewood Bruce DeJong, Finance Director 5755 Country Club Rd. Excelsior, MN55331 (952) 960-7903 City of Spring Lake Park Barbara Nelson, City Administrator Peggy Anderson, Accountant 1301 81st Ave NE Spring Lake Park, MN 55432 (763) 784-6491 Ron Youngdahl and Carl Bennetsen have over 20 years each of municipal insurance experience with the League of Minnesota Cities Insurance Trust. Our previous agency, R.L. Youngdahl & Associates (later a merger partner with Arthur J. Gallagher Co.), was the LMCIT Agent of Record for several metro area cities of a similar size and exposure (including the cities of Eagan, New Brighton and Orono). About three ago, after calls from several prior municipal contracts, Ron Youngdahl and Carl Bennetsen reunited to form the Agency's Public Entity Service Team. Our problem solving proactive approach is based on the "hands-on" municipal service program that we initiated at R.L. Youngdahl & Associates. We are looking for quality municipal clients that have an interest in controlling their insurance costs, and are looking for an agent with enhanced risk management services. ST. MICHAEL-ALBERTVILLE ARENA BOARD 1VUNUTES August 13, 2012 6:00 p.m. Present: Chairman Jeff Lindquist and Members Larry Sorenson, Dan Wagner, Gayle Weber, Chris Schumm, and Kevin Kasel. Also present were: Arena Manager Grant Fitch; Albertville Finance Director Tina Lannes and City of Albertville Interim City Administrator Robert Thistle. The meeting was called to order at 6:05 p.m. by Chairman Lindquist. Set Agenda Members Schumm/Weber moved to set the agenda as presented. All Approval of Minutes Members Sorensen/Schumm moved to approve the minutes of voted aye. Finance Reports Members Kasel/Sorensen moved to approve the July 20 and the July Financial Report as presented. All voted 4 Arena Manager's Report Fitch provided the board with a report of ice usage and o informed the board that the Fundraiser sign was delivered discussion, it was clarified that the City School monies do only for donations to reach the youth hockeg dollars I noted that the monies do not show up on the gn °f ttis depo Fund bank account. 2012 Board Meeting. All in the ant of $56,481.62 July 2012. In addition Mr. Fitch at the STMA Ice Arena. After iow up on the thermometer, it is ti4 ond sheet of ice. It was also e STMA Arena Expansion Fitch mentioned that thereplaint abouti availabily, but this individual did not leave a message for Grant, they r`e, the b0W decided to nuke no changes to Grant's operating policy. The Board discussed the s" _ un4" acquisitions the STMA Hockey Association continues toy blicAfiction vv Arena Financials. The Board concluded that this will be a � Benda ite"2Sepf r 10, 2012 meeting. In, 'a Fitch repo n the quotes mceiv to fix/repair control joints, hairline cracks and cracked block around the e r of the Ar It was recommended that Mr. Fitch bring this item back on the September 10, meetingh additional information before approval to move forward with the repairs. The ite ques ` -to be brought back before approval are references and warranty information. aw Adiourn lor Members Wagner/Schumm moved to adjourn at 6:54 p.m. All voted aye. Attest: Tina Lannes, Finance Director Agenda Page 36 ;4\1b,crtV111'E Mayor and Council Request for Action s.-r T u.rq. «n easy Ur.. August 15, 2012 SUBJECT: FINANCE DEPARTMENT — LEAGUE INSURANCE RENEWAL RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION: Waive our monetary limits on tort liability and purchase additional coverage up to the $1,000,000 per occurrence and in aggregate. BACKGROUND: The City has, in past years, waived our monetary limits on tort liability and purchaseD additional coverage up to the $1,000,000 per occurrence and in aggregate. The League of Minnesota Cities Insurance Trust (LMCIT) requires and the SECTION L• LIABILITY COVERAGE WAIVER FORM states: "Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort limits to the extent of the coverage purchased." "This decision must be made by the City Council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage." The City Council must make a decision to waive or not waive the statutory limits prior to the October 1, 2012 expiration/renewal date per LMCIT requirements in order for coverage to continue beyond that date. Upon submission of this "signed and dated" Waiver Form, the LMCIT will issue an Extension of Coverage Binder effective with the 10/1/2012 effective date. It usually takes more than 30 days for the LMCIT to process a renewal application. The Extension of Coverage Binder assures the City of coverage beyond the 10/1/2012 renewal date. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve tort liability options annually. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval waving the tort liability to the extent of the limits of liability coverage obtained from LMCIT, as in the past. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to contract for insurance coverage including waiving the statutory tort liability limit. Department/Responsible Person: Finance/Tina Lannes, Finance Director Reviewed by: RDT M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 tort liability (RCA).doc Meeting Date: August 20, 2012 37 NibertVille Mayor and Council Communication S.. uks. ft Qky w.. August 14, 2012 SUBJECT: Engineering — I-94 WB C-D Road Project Update The wall panels for the west retaining wall are complete and foundation construction of the east wall is underway. Concrete paving will begin on the evening of the 20th at the east end of the project. Over the next two weeks the Contractor will be paving the road segment east of the CSAH 37 Bridge, the segment of the C-D road between the CSAH 37 Bridge and the west wall, as well as, the CSAH 37 ramps. On Monday the 20ffi, a lane closure for westbound I-94 will be scheduled 7:00 PM to 6:00 AM. For the next several weeks, grading operations will be focused on the west end of the project, between the west wall and CSAH 19. Miscellaneous Project Related Items: • The first PFA loan disbursement has been requested. • Partial Payment No. 3 will be presented to Council on August 20th • The audit for the Right -of -Way acquisition has been completed, and the City can expect to receive an additional $70,000 approximately from the Federal appropriation. If at any time you have any questions or would like a project update, please call. Submitted Through: Adam Nafstad, Public Works Director Department/Responsible Person: Engineering/Adam Nafstad, Public Works Director Reviewed by: Attachments: (none) M:\Public Data\City Council\Council Packet information\2012\08 20 2012\194 Project Update 8_14_12.doc Meeting Date: August 20, 2012 38 A tbertvi 11'E Mayor and Council Request for Action sway ixraaxs UW.G.weGLY uft . August, 20, 2012 SUBJECT: PUBLIC WORKS - CENTRAL PARK BASKETBALL COURT IMPROVEMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve overlaying, painting, and equipment replacement for the basketball court at Central Park at a cost not -to -exceed $7,495. BACKGROUND: The court at Central Park is in poor condition .The surface is bad and the back stop poles are bent and non compliant. We would like to put a 2" overlay on the court, install new poles, backstops and hoops. We would then have the court painted and striped in the spring. KEY ISSUES: The court is heavily used The court is old and in poor condition The Parks committee has recommended this project FINANCIAL CONSIDERATIONS: Two quotes for the overlay have been received, and area as follows: Metro Paving $4,200 Omann Bros. Paving $2,500 To date, one quote for painting and striping of the court has been received. Prior to authorizing the work in the spring, a second quote will be received. The estimated cost of the poles, backboards, and hoops is $1,600, which will be installed be public works. Projected Cost of Improvement: 2" overlay $2,500 (low quote) Painting/Striping $3,395 (or less) Equipment (poles & hoops) $1,600 (estimate) Total $7,495 There is $9,000 available for this project in the parks improvement budget. Submitted through: Adam Nafstad, Public Works Director Department/Responsible Person: Tim Guimont Public Works Supervisor. Reviewed by: RDT M:\Public Data\Requests for Council Actions (RCA)\2012\08 20 2012 BB court Central park RCA.doc Meeting Date: August 20, 2012 39 Memoriale i r d,- MEMORANDUM TO: Albertville City Council FROM: Alan Brixius/Richard Hoffman DATE: August 15, 2012 RE: Albertville — Code Violation Updates FILE NO: 163.05 — 12.06 Background: Recently, City administration has received a number of complaints for the following properties: • 10326 Karston Ave. NE(Inspected 08/07/12) • 11571 57th St. NE(Inspected 08/07/12) • 11473 58th St. NE(Inspected 08/07/12) • 10479 61St St. NE(Inspected 08/07/12) • 5569 Kalenda Ave. NE 10326 Karston Avenue NE The City received a complaint on 06/12/12 regarding this property. A site inspection was performed and it was brought to attention that the property owner had constructed a pool without proper fencing around the pool as required by City Code. City staff has been in contact with the property owner, who is unsure of whether he intends to keep the pool or not. Therefore staff will be sending out a notice to the property owner this week stating that he is allowed to keep the pool unfenced as long as the pool remains empty, unused, and has all ladders and other access equipment removed from the pool. If the pool, at any time, becomes usable it shall require fence per City Code. 11571 57th Street NE The City received complaints regarding junk accumulation and long grass at this property. A site inspection was performed and the complaints had been confirmed by City Staff. Staff found that the site had been in violation of the junk accumulation and Agenda Page 40 grass and weed regulations within Chapter 5 of City Code. Therefore, a code violation notice letter will be sent out this week to the property owner stating that they have seven (7) days to bring the property into compliance before a citation will be enforced. 11473 58t" Street NE On 07/09/2012 the City sent a notice of code violation to the property owner in regards to a nuisance of refusal to remove waste and refuse from the property. The property owner was given till 07/16/2012 to bring the site into compliance. The site was again inspected and found that it was not brought into compliance. Therefore, a citation was sent out to the property owner on 08/01/2012. The property owner has until 08/15/2012 to bring the property into compliance and respond to the citation. Once the response time period has elapsed, another site inspection will be done to verify the status of the site and whatever necessary action will be taken. 10479 61st Street NE The City received a complaint detailing excessive amounts of grading, filling, and outdoor storage regarding this property. The site was inspected by staff and it was found that the improvements that are being made by the property owner do require a permit. The property owner was made aware of this. Staff also had concerns about the amount of outdoor storage present on site. It was found that the outdoor storage on site is predominantly for the improvements being made. Therefore, Staff will be sending a letter out this week stating that the owner should apply for and obtain the necessary permits for all improvements being made. We are allowing the property owner a 30 day period to complete projects and clean up his site. 5569 Kalenda Avenue NE On 06/14/2012 the property owner received a notice of violation for junk accumulation and unlicensed vehicles on the property. Since this date the property has been mowed and received a bill from the City for the maintenance. 2 Agenda Page 41