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2013-12-16 CC Packet City Council Agenda Monday, December 16, 2013 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. 1.Call to Order 2.Pledge of Allegiance –Roll Call 3.Recognitions – Presentations –Introductions A.Recognize Planning Commissioner Frank Kocon 4.Public Forum – (time reserved 5 minutes) 5.Amendments to the Agenda 6.Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 2, 2013 Truth-in-Taxation meeting minutes as presented (pgs 4-5) B. Approve the December 2, 2013 regular City Council meeting minutes as presented (pgs 6-11) C. Authorize the Monday, December 16, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 12) 7.Public Hearings - None 8.Department Business A.City Council 1).Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.) M:\Public Data\City Council\Council Agendas\2013 Agendas\121613 Council Agenda.doc Meeting Date: December 16, 2013 City of Albertville Council Agenda Monday, December 16, 2013 Page 2 of 3 B.Finance 1).Enterprise Budgets(pgs 13-16) – No Action Needed Copies of the enterprise budgets are included for the Council’s information. The water and sewer enterprise budgets include the $1.00 per month rate increase that was approved in December 2012. C.City Clerk - None D.Public Works / Engineering - None E.Planning/Zoning 1).2014 Planning Commission Appointments (pg 17) (Motion to appoint Mark Barthel to fill the vacancy on the Planning Commission for a term beginning January 1, 2014 and expiring December 31, 2016.) (Motion to re-appoint Dale Edgren to the Planning Commission for a term beginning January 1, 2014 and expiring December 31, 2016.) F.Building - None G.Legal - None H.Administration 1).Darkenwald Lot Split Agreement (pgs 18-21) (Motion to Approve City of Albertville Lot Split Agreement between Darkenwald Holdings, Ltd and the City of Albertville.) 2).City Administrator’s Update (pgs 22-23) 9.Announcementsand/or Upcoming Meetings December 23 Joint Powers Water Board, CANCELLED December 24 Christmas Eve, City Offices Close at 12:00 Noon December 25 Christmas Day, City Offices Closed January 1New Year’s Day, City Offices Closed January 6 City Council, 7:00 p.m. January 13 STMA Ice Arena Board, 6:00 p.m. January 14 Planning Commission, 7:00 p.m. January 20 Martin Luther King, Jr. Day, City Offices Closed January 21 City Council, 7:00 p.m. January 27 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. M:\Public Data\City Council\Council Agendas\2013 Agendas\121613 Council Agenda.doc Meeting Date: December 16, 2013 City of Albertville Council Agenda Monday, December 16, 2013 Page 3 of 3 DECEMBERJANUARY SuMTuWThFSaSuMTuWThFSa H CC 1234567 1234 Ice PZ 891011121314 CC 567891011 PC Ice CC 12131415161718 15161718192021 CC H H 19202122232425 22232425262728 293031 JPPK 262728293031 10.Adjournment M:\Public Data\City Council\Council Agendas\2013 Agendas\121613 Council Agenda.doc Meeting Date: December 16, 2013 TRUTH-IN-TAXATION HEARING December 2, 2013 DRAFT MINUTES ALBERTVILLE CITY HALL 6:00 p.m. CALL TO ORDER Mayor Hendrickson called the meeting to order at 6:10 p.m. ROLL CALL Present : Mayor Hendrickson and Council members Olson, Sorensen, and Wagner Absent: Vetsch Others present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, and City Clerk Kimberly Olson TRUTH-IN-TAXATION Lannes gave a presentation on the proposed budget and levy for 2014. She provided a historical look at the budgets and the percentage of change in the levy for the last eight years. She stated the proposed levy is $3,300,124 which is an increase of 2.96% from last year. She added that even though the operations levy went down $25,798, the debt levy went up $120,816 leading to the overall 2.96% increase. Lannes provided several charts outlining how and where tax dollars are distributed and listed the changes to revenue and expenses. PUBLIC HEARING Hendrickson opened the hearing for public comment. There was no one present for comment. Motioned by Hendrickson, seconded by Sorensen, to close the public hearing. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. Page 1 ADJOURN Motioned by Hendrickson, seconded by Wagner to adjourn the meeting at 6:29 p.m. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, City Clerk Truth in Taxation Meeting Minutes December 2, 2013Page 2 ALBERTVILLE CITY COUNCIL Monday, December 2, 2013 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1.CALL TO ORDER –PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:07 p.m. 2.ROLL CALL Present: Mayor Hendrickson and Councilmembers Olson, Sorensen, and Wagner Absent: Vetsch Others Present: City Administrator-PWD Adam Nafstad,City Attorney Michael Couri, City Planner Alan Brixius, Finance Director Tina Lannes,City Clerk Kimberly Olson, and Roger Derham 3.RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS - None 4.PUBLICFORUM Roger Derham, STMA United Soccer Club, thanked the City Council and staff for their support and work that has allowed them to create an indoor soccer practice facility for the community’s youth. He especially thanked Nafstad for all his work on the renovations and the time he put into getting the building ready. Derham stated that they have been open for one month and in that month have held 150 practice sessions, seen an average of 430 youth per week providing a total of 1,720 opportunities for youth. He stated this has a huge impact on the community’s youth. The City Council thanked Derham for his vision in seeing such an opportunity and for his work in bringing it about. 5.APPROVAL OF THE AGENDA Nafstad added 5964 Main Avenue NE Signage as Item H3 to the agenda. Motioned by Olson, seconded by Sorensen, to approve the agenda as amended. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 6.CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. Page 1 A. Approve the November 18, 2013 regular City Council meeting minutes as presented B. Authorize the Monday, December 2, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the Region 7W Transportation Memorandum of Understanding Hendrickson inquired if the other cities and counties have signed off on the Region 7W Memorandum of Understanding with the Metropolitan Council. Nafstad replied the City of Elk River and Wright and Sherburne Counties have signed it and it will be going to both Hanover and St. Michael for approvals within the next two weeks. Motioned by Sorensen, seconded by Olson, to approve the consent agenda as presented. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch.MOTION DECLARED CARRIED. 7.PUBLIC HEARING –None 8.DEPARTMENT BUSINESS A.City Council 1).Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) FYCC Olson reported there is an opening for the part-time position at FYCC. Due to the opening, they will be looking at the job description and scheduling of hours. Parks Committee Sorensen reported there is a request from the Hunter’s Pass Homeowner’s Association for the City to take over maintenance of Hunter’s Park. Nafstad stateditis a reasonable request and is something they did with the Towne Lakes Park(now Linfield Park).Nafstad requested the associationsubmit a formal letter to the City, so they can bring it to the Parks Committee for a formal recommendation. Sorensen stated they also began talking again of a sliding hill at Central Park. He stated the Lions are also looking for a caboose for the park. Nafstad stated he and several Lions looked at several cabooses and it will be a large undertaking to restore one, but it is an effort that is being led by the Lions. B.Finance 1).Approve the 2014 Budget and Levy Lannes stated there have been no changes since the Council approved the preliminary budget and levy in September. She stated the deadline to submit the levy to Wright County is December 15, 2013. Hendrickson asked if there have been any calls to City City Council Meeting MinutesPage 2 Regular Meeting of December 2. 2013 Hall regarding the proposed budget and levy. Lannes reported there have been none. Sorensen would like to seemore residents atthe Truth-and-Taxation hearing. Motioned by Sorensen, seconded by Hendrickson, to approve Resolution No. 2013- 045 Adopting the Property Tax Levy Collectible in 2014 and approve Resolution No. 2013-046 adopting the 2014 Final Budget. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 2).Fee Schedule Clerk Olson stated that staff has reviewed fees set by annual resolution as well as fees included in the Subdivision and Zoning Ordinances. Some of the changes made to the fee schedule included setting a fee for fire inspections, temporaryoutdoor music permits, vacant properties, and food trucks. Room rental rates were consolidated to have one rate for both weekday and weekend rentals . Brixius stated the current way food trucks are licensed does not fit the unique circumstances involved with food trucks and he will be bringing this to the Planning Commission to discuss. He stated he also took a preliminary look at home occupations and found the City has many unpermitted home occupations. He will also bring this to the Planning Commission for further discussion in hopes of simplifying the permitting process. He would recommend an administratively approved permit in the amount of $30. Brixius stated that some of the escrow amounts in the Subdivision and Zoning Ordinances seemed excessive and he does not want to discourage applications for Conditional Use Permits and Plats. He added they can also invoice for any costs that exceed the escrow amount put down. Olson noted that the item labeled Variances in Ordinance 2013-010 should be Vacations. Staff stated they would make the correction. Olson questioned why non- Albertville non-profit meeting groups should receive one free meeting room a month and he would like to see that changed. Council agreed. Motioned by Olson, seconded by Wagner, to adopt Resolution No. 2013-047 Setting the 2014 Fees for Services and Violations Fines as amended. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. Motioned by Wagner, seconded by Hendrickson, to adopt Ordinance 2013-010 amending Title 11 Subdivision Regulations, Section 11-2-7: Fees, Charges, and Expenses and Appendix A – Zoning Ordinance, Section 100.10, Fees, Charges, and Expenses of the Albertville City Codeas amended. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. C.City Clerk - None City Council Meeting MinutesPage 3 Regular Meeting of December 2. 2013 D.Public Works and Engineering - None E.Planning - None F.Building –None G.Legal 1).City Attorney’s Report Couri reported that he spoke with Bob Vose, Kennedy & Graven, Inc., regarding the Charter franchise agreement. Vose confirmed that cable television rates have been de-regulated and the courts have found that a company like Charter has free speech rights to print what it wants on billings, so long as it isnot misleading. Essentially, if Charter provided the City with the $10,000 it owes because of the franchise agreement, they could then raise the rate for Albertville customers and label it as City of Albertville franchise fee. Couri suggested they could ask Charter for a lesser amount and hope Charter would agree not to raise the rates. Sorensen clarified that the City has received $2,000 of the $10,000 total outlined in the agreement, so the most they could receive is $8,000. Lannes stated that iscorrect and additional equipment to tie in and utilize the current sound system would be at least $10,000. Couri stated the City could set aside whatever funds it receives from Charter for future equipment. Sorensen and Wagner both agreed that it is worth a try to at least receive some funds. Council directed Couri to contact Charter. H.Administration 1).City Hall Terrazzo Floor Restoration Nafstad reported they spoke with Tegrete Corporation, formerly Carlson Building Services, Inc., regarding the condition of the terrazzo floor in the front hallway of City Hall. Tegrete suggested stripping the current floor coating, grinding the terrazzo to remove all scratches and then sealing the floor. Tegrete received two bids and the low bid came in at $9,518. Nafstad stated that this process was not done at the time the building was built. Sorensen asked how long this process would last on the floors and if there were other options for the floor. Lannes reported the proposed process is a long term solution for at least 20-30 years and will only need burnishing every 12-16 months. She stated the other option is to strip the floor, polish it, and then reapply a wax to the floor and that would need to be done every six months for approximately $1,500each time. Sorensen asked if the proposed process would prevent scratches and be easier to clean. Nafstad replied that because they are grinding the surface, it actually makes the floor a harder, tighter surface that is less susceptible to scratches. City Council Meeting MinutesPage 4 Regular Meeting of December 2. 2013 Council inquired where the funds will come from to pay for the restoration. Lannes replied that $4,000 will come from the current budgeted amount in capital replacement for City Hall and the remaining will come from either the general fund or capital reserves. Hendrickson stated the Council seems to be supportive of the restoration and Sorensen added that with the amount of use the building has, they have to take care of it. Nafstad stated the vendor would be able to complete the process in three days and can come in over a weekend to do the project. Motioned by Wagner, seconded by Sorensen, to approve the quote from ACT restoration in the amount of $9,518.00 to restore the terrazzo floor on the main level of City Hall. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 2).City Administrator’s Update th Nafstad reported he met with the Church of St. Albert about the 57Street NE project that is proposed for 2014. He stated the church is supportive of a joint project. He stated the church will be making improvements to their parking lot and entrances. The th City will package and bid the church’s project and the 57Street NE project as one project. 3).5964 Main Avenue NE Request for Signage Nafstad inquired if Council would be opposed to allowing the Soccer Club to install signage on the City’s building to help identify their location. The Council stated it would like to see signage on the building and directed staff to move forward with the sign review and approval process. 10.ANNOUNCEMENTS and/or UPCOMING MEETINGS December 9STMA Ice Arena Board, 6:00 p.m. December 10 Planning Commission, 7:00 p.m. December 12 Joyce Flury Retirement Party, 3:00 – 7:00 p.m. Senior Center, Program at 5:00 p.m. December 16 City Council, 7:00 p.m. December 23 Joint Powers Water Board, 6:30 p.m. December 24 City Offices Close at 12:00 Noon December 25 City Offices Closed January 1 City Offices Closed January 6 City Council, 7:00 p.m. January 13 STMA Ice Arena Board, 6:00 p.m. January 14 Planning Commission, 7:00 p.m. January 20 Martin Luther King, Jr. Day, City Offices Closed January 21 City Council, 7:00 p.m. January 27 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. City Council Meeting MinutesPage 5 Regular Meeting of December 2. 2013 11.CONSULTANT ANDCITY ADMINISTRATOR REVIEWS The Council conducted performance reviews for the City’s Planning and Legal consultants as well as the City Administrator for 2013. 12.ADJOURN MEETING Motioned by Wagner, seconded by Hendrickson, to adjourn the meeting at 9:45 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk City Council Meeting MinutesPage 6 Regular Meeting of December 2. 2013 Mayor and Council Request for Action December 12, 2013 SUBJECT: C-F-PB ONSENT INANCEAYMENT OF ILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, December 16, 2013 payment of the claims that includes as presented except the bills specifically pulled, which are passed by separate motion. MOTION TO: Authorize the payment of all just claims received by December 31, 2013, which would be the year-end closeout of payments of claims. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. KEY ISSUES: Account codes starting with 810 are STMA Arena Expenses/Vendors (highlighted) and key issues will be presented in the claims listing document. POLICY/PRACTICESCONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person/Department: Tina Lannes, Finance Director Reviewed by: Adam Nafstad, City Administrator-PWD Attachment: List of Claims(under separate cover) M:\Public Data\City Council\Council Packet information\2013\121613\121613 Finance Bills Report.doc Meeting Date:December 16, 2013 FundSourceDescription201220132013-20143% increase 201220132014 Waste Water60112/31/2012Actual 12/12/13$ Change BudgetBudgetBudget 601-00000-34000Charges for Services$1,303.25$2,200.00$0.00 $500.00$500.00$500.00 601-00000-36102Penalties & Interest$0.00$0.00$0.00 $0.00$0.00 601-00000-36105Certified Del Utilities$5,458.24$3,583.32$0.00 $12,000.00$2,000.00$2,000.00 601-00000-36210Interest$16,825.13$2,340.09$0.00 $15,000.00$15,000.00$15,000.00 601-00000-37200Sewer Sales $709,778.18$661,649.89$57,000.00Inc $1.00 base $643,000.00$643,000.00$700,000.00 601-00000-37260Sewer Penalty-$91.23$14,831.31$4,000.00 $4,000.00$0.00$4,000.00 601-00000-99999Unallocated Revenue$518.14$6,891.97$0.00 $0.00$0.00$0.00 $733,791.71$691,496.58 $674,500.00$660,500.00$721,500.00$61,000.00 FundSourceDescription20132013-2014 2012201220132014 Water602Actual 12/12/13$ Change Budget12/31/2012BudgetBudget 602-00000-34000Charges for Services$1,200.00$2,200.00$200.00 $300.00$300.00$500.00 602-00000-34950Other Revenues$0.00$0.00$0.00 $0.00$0.00$0.00 602-00000-36100Special Assessments$0.00$0.00$0.00 $0.00$0.00$0.00 602-00000-36102Penalties & Interest$0.00$0.00$0.00 $0.00$0.00$0.00 36105 602-00000-Certified Del. Utilities$9,893.06$6,494.77$0.00 $10,000.00$2,000.00$2,000.00 602-00000-36210Interest$12,134.04$0.00$0.00 $12,000.00$12,000.00$12,000.00 602-00000-37100Water Sales - City$226,785.61$192,449.43$50,000.00Inc $1.00 base $215,000.00$175,000.00$225,000.00 602-00000-37160Water Penalty - City$4,668.11$10,600.50$1,500.00 $2,500.00$2,500.00$4,000.00 602-00000-37177Late Meter Card$439.00$1,364.25$0.00 $0.00$0.00$0.00 602-00000-37190Meter Sales$4,030.00$7,175.62$1,500.00 $1,000.00$1,000.00$2,500.00 602-00000-$0.00 $0.00$0.00 602-00000-99999Unallocated Revenue-$969.79-$2,123.20$0.00 $0.00$0.00 $258,180.03$218,161.37 $240,800.00$192,800.00$246,000.00$53,200.00 FundSourceDescription20132013-2014 2012201220132014 Storm Water604Actual 12/12/13$ Change Budget12/31/2012BudgetBudget 604-00000-34000Charges for Services$0.00 $0.00$0.00$0.00 604-00000-36105Certified Del Utilities$944.16$783.85$0.00 $500.00$200.00$200.00 604-00000-36210Interest$25,838.94$0.00$17,500.00 $2,500.00$2,500.00$20,000.00 604-00000-37400Storm Water Charges$213,936.33$191,896.87$0.00 $190,000.00$200,000.00$200,000.00 604-00000-37450Storm Water Connection$6,000.00$18,550.00$0.00 $0.00$0.00$0.00 604-00000-37460Storm Water Penalty-$25.32$3,227.23$1,500.00 $5,000.00$0.00$1,500.00 $246,694.11$214,457.95 $198,000.00$202,700.00$221,700.00$19,000.00 Fund SourceDescription20132013-2014 2012201220132014 Recycling605Actual 12/12/13$ Change Budget12/31/2012BudgetBudget 605-43200-33610County Grant/Aid$0.00$16,125.70$0.00 $10,000.00$10,000.00$10,000.00 605-43200-36105Certified Del Utilities$113.86$335.94$0.00 $0.00$0.00$0.00 605-43200-37500Recycling Charge$74,182.54$71,715.12$0.00 $76,296.00$76,296.00$76,296.00 605-43200-37560Recycling Penalty-$6.43$2,060.88$0.00 $0.00$0.00$0.00 $74,289.97$90,237.64 $86,296.00$86,296.00$86,296.00$0.00 12/12/2013 201220132013-2014 601 WasteWater201220132014Comments 12/31/2012Actual 12/12/13$ Change FundDeptObjDescriptionBudgetBudgetBudget 49450 100,496.79105,736.06 Includes 3300 On call pay redistribute TN12,152.08 601-49450-101Full Time Employees Regu104,450.00120,343.00132,495.08 601-49450-102Full Time Employees Over458.24795.64- t550.00550.00550.00 601-49450-103Part Time Employees4,280.77-- -- 601-49450-104Temporary Employees-3,152.76- -3,500.003,500.00 601-49450-121PERA7,062.087,679.49881.03 7,612.508,764.749,645.77 601-49450-122FICA7,096.438,006.10929.63 8,032.509,516.0610,445.70 601-49450-127HCSA968.281,059.36121.52 1,050.001,208.931,330.45 16,222.9118,365.473,253.35 601-49450-130EmployerHealth/Life/Denta20,225.0022,202.0025,455.35 601-49450-151Workers Comp. Insurance 5,186.33-1,760.00 8,000.008,240.0010,000.00 601-49450-203Printed Forms--- 1,500.001,500.001,500.00 601-49450-208Training & Instruction903.34300.00- 600.00600.00600.00 601-49450-209Locates1,384.951,002.24- 1,000.001,200.001,200.00 601-49450-210Operating Supplies (Gene3,831.713,700.46- r3,600.003,600.003,600.00 601-49450-212Motor Fuels2,415.621,679.73- 4,400.004,400.004,400.00 601-49450-216Chemicals Combine to on--- e--- 14,415.2511,621.09- 601-49450-217Chemicals - Ferric Chloride7,000.007,000.007,000.00 601-49450-218Testing Expenses9,215.788,795.80- 10,000.0010,000.0010,000.00 601-49450-300Professional Services10,910.3116,695.97 $20K for jetting- 25,000.0025,000.0025,000.00 601-49450-301Audit/Acct Services8,819.879,432.81- 9,900.009,900.009,900.00 601-49450-321Telephone1,049.74883.62- 1,000.001,000.001,000.00 601-49450-322Postage3,387.062,535.50- 4,500.004,000.004,000.00 601-49450-323Nextel Radio Units389.22432.08150.00 650.00650.00800.00 601-49450-331Travel Expenses--- 250.00250.00250.00 335 601-49450-Education-75.00- 500.00500.00500.00 601-49450-361General Liability Insurance3,324.907,525.75- 6,000.004,000.004,000.00 601-49450-381Electric Utilities58,575.0359,505.28- 49,250.0050,000.0050,000.00 601-49450-383Gas Utilities2,129.102,459.28(2,000.00) 5,500.005,500.003,500.00 601-49450-384Refuse/Garbage Disposal899.85893.60- 750.001,000.001,000.00 601-49450-404Repair/Maint Machinery/E20,445.3917,964.94- q20,000.0020,000.0020,000.00 601-49450-405Repair/Maint Bldgs918.361,321.09300.00 1,200.001,200.001,500.00 601-49450-406Collection System1,623.104,730.32- 6,000.006,000.006,000.00 601-49450-412Administration Fee28,689.60- 10.00%1,465.11 28,689.6044,931.3546,396.46 601-49450413Equipment Rental4,692.913,020.46- 4,100.004,100.004,100.00 601-49450-417Uniform Rentals706.64971.75 boots $150 each- 1,000.001,300.001,300.00 601-49450-433Dues & Subscriptions2,402.542,081.00- 3,000.003,000.003,000.00 601-49450-552C/O Pick-up--- 3,000.003,000.003,000.00 601-49450-580Other Equipment-150,155.66 computer- 6,000.008,000.008,000.00 601-49450-587C/O Tools2,654.81113.24- 3,000.003,000.003,000.00 601-49450-590C/O Alternative Electric So--- 10,000.0010,000.0010,000.00 601-49450-580Captial Improvements-- 65,000.0065,000.00 601-49450-668Sludge Removal11,052.5519,341.04- 20,000.0020,000.0020,000.00 601-49450-670Depreciation Expense317,977.16-- 309,000.00320,000.00320,000.00 654,586.62472,032.5919,012.72 Total Fund 601 w/o bonds696,309.60813,956.09832,968.81 601-49450-601Debt Service Bond Princip(0.43)370,798.64118,841.25 a245,000.00245,000.00363,841.25 601-49450-611Bond Interest159,229.23203,447.85(74,213.00) 139,405.00139,405.0065,192.00 813,815.421,046,279.08 1064932.7863,640.97 Total Fund 6011,080,714.601,198,361.091,262,002.06 733,791.71691,496.5861,000.00 Projected Rev674,500.00660,500.00721,500.00 384,405.0044,628.25 Transfers SAC384,405.00 429,033.25384,405.00 8/6/2012304,381.29(354,782.50)41,987.28 Over/Short(21,809.60)(153,456.09)(111,468.81) 12/12/2013 201220132013-2014 602 Water 201220132014 12/31/2012Actual 12/12/13$ Change FundDeptObjDescriptionBudgetBudgetBudget Water49400 602-49400-101Full Time Employees Reg100,496.56105,738.80 Includes 3300 On call pay redistribute TN12,152.08 u104,450.00120,343.00132,495.08 602-49400-102Full Time Employees Overt458.24795.64- 500.00500.00500.00 602-49400-103Part Time Employees4,280.7772.48- -- 602-49400-104Temporary Employees-3,152.74- 3,500.003,500.00 602-49400-121PERA7,061.087,678.82881.03 7,608.888,761.129,642.14 602-49400-122FICA7,096.238,005.64929.63 8,028.689,512.2410,441.87 602-49400-127HCSA967.971,059.52121.52 1,049.501,208.431,329.95 602-49400-130EmployerHealth/Life/Denta16,227.3518,365.473,253.35 20,225.0022,202.0025,455.35 602-49400-151Workers Comp. Insurance 1,714.11-(75.00) 2,500.002,575.002,500.00 602-49400-203Printed Forms--- 1,500.001,500.001,500.00 602-49400-208Training & Instruction853.3420.00- 600.00600.00600.00 602-49400-209Locates985.08713.56- 1,000.001,000.001,000.00 602-49400-210Operating Supplies (Gene3,432.871,226.88- r1,300.001,300.001,300.00 602-49400-212Motor Fuels2,362.902,237.81- 2,400.002,500.002,500.00 602-49400-250Meters for Resale/Replace10,263.798,512.51- 7,000.005,000.005,000.00 602-49400-300Professional Services8,347.277,304.25- 5,000.005,000.005,000.00 602-49400-301Audit/Acct Services8,819.889,432.81- 9,700.009,700.009,700.00 602-49400-321Telephone348.42300.15- 1,000.001,000.001,000.00 602-49400-322Postage1,967.501,487.50- 2,500.002,500.002,500.00 602-49400-323Nextel Radio Units389.22432.07- 650.00650.00650.00 602-49400-331Travel Expenses--- 200.00200.00200.00 602-49400-335Education--- 500.00500.00500.00 602-49400-361General Liability Insurance3,324.907,525.75- 6,000.004,000.004,000.00 602-49400-404Repair/Maint Machinery/Eq2,814.07443.83- 3,000.003,000.003,000.00 602-49400-407Repair/Maint Water Mains27,379.8313,093.14- 15,000.0015,000.0015,000.00 4,474.598,630.48- 602-49400-408Repair/Maint Water Service2,500.002,500.002,500.00 602-49400-412Administration Fee17,088.96-6,215.48 17,088.9623,425.1829,640.66 602-49400-413Rentals2,274.471,373.01- 1,820.001,850.001,850.00 602-49400-417Uniform Rentals706.62832.36 $150 boots each- 1,000.001,300.001,300.00 602-49400-433Dues & Subscriptions290.00225.00- 550.00550.00550.00 602-49400-587C/O Tools-223.10- 2,000.002,000.002,000.00 602-49400-552C/O Vehicles-649.46- 3,000.003,000.003,000.00 602-49400-582C/O Misc. Equipment--- 1,000.001,000.001,000.00 582 602-49400-Capital Improvements125,775.61- 47,500.0047,500.00 602-49400-670Depreciation Expense44,121.20-- 43,000.0044,000.0044,000.00 278,547.22335,308.3923,478.09260022.9 Total Fund 602273,671.01349,176.97372,655.06 258,180.03218,161.3753,200.00100000 Projected Rev240,800.00192,800.00246,000.00 12,830.58 Bond Payments108,310.00 WAC Transfer108,310.00 (20,367.19)(129,977.60)29,721.91 Over/Short(32,871.01)(156,376.97)(126,655.06) 8/6/2012 12/12/2013 201220132013-2014 604 Storm Water201220132014 12/31/2012Actual 12/12/13$ Change FundDeptObjDescriptionBudgetBudgetBudget 604-49660101Full Time Employees Regu34,770.2038,193.098,087.21 31,585.0038,173.0046,260.21 604-49660102Full Time Employees Overtime30.00 12.0050.00 50.00 604-49660103Part Time Employees- - 604-49660361General Liability Ins3,925.454,000.00 4,000.00 604-49660121PERA2,113.652,456.85589.95 2,289.912,767.543,357.49 604-49660122FICA2,279.092,783.24928.50 2,416.252,920.233,848.73 604-49660127HCSA291.50338.6781.37 315.85381.73463.10 604-49660130EmployerHealth/Life/Dent2,903.616,000.041,814.05 4,450.007,355.009,169.05 a 604-49660203Printed Forms--- 1,000.001,000.001,000.00 604-49660300Professional Services4,914.952,307.23 pond pmt- 15,000.0015,000.0015,000.00 604-49660301Audit/Acct Services8,031.535,893.63- 9,700.009,700.009,700.00 604-49660303Engineering Fees5,235.00-- 100.00100.00100.00 604-49660322Postage275.50389.50- 1,000.00700.00700.00 604-49660399Maintenance 1,494.11- carry over maint for captial improvements- 3,000.006,000.006,000.00 604-49660406Collection System8,429.818,660.01- 2,500.002,500.002,500.00 604-49660413Rental463.0618.00- 1,000.001,000.001,000.00 604-49660670Depreciation Expense14,591.22-- 15,000.0015,000.0015,000.00 604-49660Capital/Ditch- 23,000.0020,000.0020,000.00 604-49660Capital Improvement SW69,176.59- 37,500.0037,500.00 604-49660406Collection System-- 604-49660412Administration Fee--1,066.5610% 8,964.5616,009.7517,076.31 19,272.49 Total Fund 604 w/o Bonds85,823.23140,154.3016,617.64 121,021.58176,107.26192,724.89 604-49660601Debt Service Bond Princip a$55,000.0020,000.00 $35,000.00$35,000.00$55,000.00 604-49660611Bond Interest$45,605.75$28,785.00(17,842.50) $30,585.00$30,585.00$12,742.50 Assessments $9,322.00 131,428.98223,939.309,453.14142265 Total Fund 604186,606.58241,692.26251,145.39 246,694.11214,457.9519,000.00 Projected Rev198,000.00202,700.00221,700.00 115,265.13(9,481.35)9,546.86 Over/Short11,393.42(38,992.26)(29,445.39) 201220132013-2014 605 Recycling201220132014 12/31/2012Actual 12/12/13$ Change FundDeptObjDescriptionBudgetBudgetBudget Recycle43200 605-43200300Professional Services711.57718.00400.00 100.00100.00500.00 605-43200301Audit/Acct Services--- 500.00500.00500.00 605-43200308Recycling Contract76,914.2864,163.00- 76,296.0076,296.0076,296.00 605-43200203Printed Forms-- 500.00500.00500.00 605-43200322Postage287.50227.50- 500.00500.00500.00 605-43200412Administration Fee-- 77,913.3565,108.50400.00 Total Fund 60577,896.0077,896.0078,296.00 74,289.97- Projected Rev86,296.0086,296.0090,237.6486,296.00 (3,623.38)25,129.14(400.00) Over/Short8,400.008,400.008,000.00 8/6/2012 12/12/2013 Mayor and Council Request for Action _____________________________________________________________________________ December 11, 2013 SUBJECT: PD–APC LANNING EPARTMENT PPOINTMENTOFLANNING OMMISSIONERS FOR TB2014 ERMS EGINNING IN RECOMMENDATION: It is respectfully requested that the Mayor and City Council make a motion to fill the vacancy on the Planning Commission and to make a reappointment for a term expiring at year end. MOTION TO: Appoint Mark Barthel to fill the vacancy on the Planning Commission for a term beginning January 1, 2014 and expiring December 31, 2016. MOTION TO: Re-appoint Dale Edgren to the Planning Commission for a term beginning January 1, 2014 and expiring December 31, 2016. BACKGROUND: Planning Commissioner Frank Kocon has resigned his position. The City advertised the position in order to replace him and received letters of interest from two th candidates, Keven Lanners and Mark Barthel. The candidates attended the December 10 Planning Commission meeting, whereby Planning Commissioners were able to discuss the candidate’s experience and interest in the position. The Planning Commission found both men to be well qualified, but have decided to recommend the appointment of Mark Barthel.Mr. Barthel has significant experience in community planning and development, including serving as a representative on the Albertville Parks and Recreation Committee for the past few years, and serving on the Albertville City Council for two years in the early 1990s. His familiarity with City procedures and operations will prove advantageous in the role of Planning Commissioner. The term for Dale Edgren expires at the end of the year. Mr. Edgren has expressed to staff his desire to serve another term. Mr. Edgren has participated greatly on the Planning Commission and would continue to serve the Commission well. LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and City Council has the authority to appoint Planning Commission members. Responsible Person/Department: Alan Brixius, City Planner Submitted by: Adam Nafstad, City Administrator-PWD M:\Public Data\City Council\Council Packet information\2013\121613\2014 Planning Commissioner Appointment.doc Meeting Date: December 16, 2013 Mayor and Council Request for Action December 12, 2013 SUBJECT: A – DLSA DMINISTRATIONARKENWALD OT PLIT GREEMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve City of Albertville Lot SplitAgreement, between Darkenwald Holdings, Ltd and the City of Albertville. BACKGROUND: Darkenwald Holdings, Ltd has requested minor subdivision of their 82.28 th acres located between Interstate 94 and 70 Street NE. It is proposed that the parcel be spilt to create two (2) lots. The proposed Parcel A and Parcel B will be 17.66 acres and 64.62 acres, respectively. The land division, as proposed, qualifies to be processed administratively. KEY ISSUES: Darkenwald Holdings, Ltd. has not made an application for development. Staff will process the lot split administratively. Prior to construction of any buildings, the land will need to be platted, processed and developed according the City’s zoning and subdivision regulations. This agreement will be recorded and run with the land. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATIONS: It is the recommendation of staff that the two parties enter into the Lot Spilt Agreement to ensure that, prior to construction of buildings the land is platted and developed per the City’s zoning and subdivision regulations. The agreement ensures development of the property will comply with the City’s process and standard requirements. Responsible Person/Department: Adam Nafstad, City Administrator/PWD Attachments: City of Albertville Lot Split Agreement Survey of Parcel Division M:\Public Data\City Council\Council Packet information\2013\121613\Darkenwald Lot Split Agreement (RCA).docx Meeting Date: December 16, 2013 #)49 /& !,"%246),,% ,/4 30,)4 !'2%%-%.4 Whereas, $ ±ª¤¶ «£ (®«£¨¦²þ ,³£ ($ ±ª¤¶ «£) £¤²¨±¤² ³® ²´¡£¨µ¨£¤ « £ ¨³ ®¶² ¨ ³§¤ #¨³¸ ®¥ !«¡¤±³µ¨««¤ (#¨³¸) ¶¨³§®´³ ¥¨±²³ ¯ £ Whereas, ³§¤ #¨³¸ ¨² ¶¨««¨¦ ³® ¯¯±®µ¤ ²´¢§ ²´¡£¨µ¨²¨® ² £¬¨¨²³± «®³ ²¯«¨³ ¯±®µ¨£¤£ ¢¤±³ ¨ ®¡«¨¦ ³¨®² ±¤ ´£¤±³ ª¤ÿ ./7þ 4(%2%&/2%þ ³§¤ #¨³¸ £ $ ±ª¤¶ «£ ¦±¤¤ ² ¥®««®¶² 1.4§¤ #¨³¸ §¤±¤¡¸ ¯¯±®µ¤² ³§¤ ¢±¤ ³¨® ®¥ ³§¤ «®³ £¤²¢±¨¡¤£ ® ³§¢§¤£ %·§¨¡¨³ ! (.¤¶ ,®³) ¥±®¬ ³§¤ « ±¦¤± «®³ £¤²¢±¨¡¤£ ® ³§¤ ³³ ¢§¤£ %·§¨¡¨³ " 2.$ ±ª¤¶ «£ ¦±¤¤² ³§ ³ ³§¤ .¤¶ ,®³ ²§ «« ®³ ¡¤ £¤¤¬¤£ ¡´¨«£ ¡«¤ «®³ ´£¤± ³§¤ !«¡¤±³µ¨««¤ #¨³¸ #®£¤ ´³¨« ²´¢§ «®³ ¨² ¯« ³³¤£ ² ´£¤± ³§¤ #¨³¸ ² #®£¤ 3.$ ±ª¤¶ «£ ¢ª®¶«¤£¦¤² ³§ ³ ³ ²´¢§ ³¨¬¤ ² ¨³ ¯« ³² ³§¤ .¤¶ ,® «²® ¡¤ ±¤°´¨±¤£ ³® a. $¤£¨¢ ³¤ £ ¢®²³±´¢³ ±® £ £ ¢¢®¬¯ ¸¨¦ ´³¨«¨³¨¤² (²³®±¬ ²¤¶¤±þ ² ¨³ ±¸ ²¤¶¤± (¨¢«´£¨¦ ¯®£¨¦þ ´«¤²² ¯±®µ¨£¤£ ®¥¥-site) £ ¬´¨¢¨¯ « ¶ ³¤±) ¥±®¬ ³§¤ ¤·¨²³¨¦ 3³±¤¤³ ³® 3³±¤¤³ÿ £ thth b.0®²³ «¤³³¤± ®¥ ¢±¤£¨³ ¨ ¬®´³ ±¤ ²® ¡«¸ ¢¢¤¯³ ¡«¤ ³® ³§ ³® ¤²´±¤ ³§¤ ¢®²³±´¢³¨® ®¥ ³§¤ ²³±¤¤³ £ ´³¨«¨³¨¤² £¤²¢±¨¡¤£ £ c.0 ¸ ¯ ±ª £¤£¨¢ ³¨® £ ±¤°´¨±¤£ £¬¨¨²³± ³¨µ¤ ¥¤¤² ³ ³§¤ ± ³¤² ¨ ¤¥¥¤¢³ ³ ³§¤ ³¨¬¤ ®¥ ¯« ³³¨¦ ®¥ ³§¤ .¤¶ ,®³ÿ £ d.%³¤± ¨³® $¤µ¤«®¯¤± ² !¦±¤¤¬¤³ ³¸¯¨¢ ««¸ ±¤°´¨±¤£ ¥®± commercially-¯« ³³¤£ ¯±®¯¤±³¨¤² ¨ ³§¤ #¨³¸ 4.4§¨² !¦±¤¤¬¤³ ²§ «« ¡¤ ¡¨£¨¦ ´¯® ³§¤ ¯ ±³¨¤² §¤¨±²þ ²´¢¢¤²²®±² £ assigns £ ²§ «« ¡¤ ±¤¢®±£¤£ ³ ³§¤ 7±¨¦§³ #®´³¸ 2¤¢®±£¤± ² /¥¥¨¢¤ 1 Da³¤£ $!2+%.7!,$ (/,$).'3þ ,4$ #)49 /& !,"%246),,% _________________________________________ ________________________________________ "¸ $ ±ª¤¶ «£ *¨««¨ (¤£±¨¢ª²®þ - ¸®± )³² ________________________________________ +¨¬¡¤±«¸ ! /«²®þ #¨³¸ #«¤±ª 2 City Administrators Update December 12, 2013 GENERAL ADMINISTRATION th 54 Street NE and Barthel Industrial Drive NE Flood Claims: Staff has been in contact with the League (LMCIT) regarding the status of the four (4) claims. It e League has completed their investigation and is offering a compromise-settlement to each party. The next step will be for the residents to send in supporting documentatis evaluation. Annual Evaluations: Department Heads are in the process of completing annual employe reviews. I will present an employee performance summary to the towards the end of the year. STMA Ice Arena: The Arena Board has authorized bid advertising of the arena improvement. The cost share agreement for improvements will be presented to the Council at the meeting in January. Staff is seeking proposals for construction to have a construction manager in place before the holidays. Contract award is scheduled for mid-February. Status of RiverRider Service: It is understood that Sherburne County recently decided to us transit provider other than RiverRider. This may have an impact on the service arrangements we and other Wright County communities have with RiverRider. I will report back as we learn more. ENGINEERING/PUBLIC WORKS Public Building Interconnect: We anticipate the phone/voice upgrades will be installed in early January. We are waiting on connection switches, which may delayion of the systemby a few weeks. UPCOMING EVENTSand ANNOUNCEMENTS December 18 (Wednesday) Corridors of Commerce Appreciation Event, 9:00 AM at the Rogers Community Center ATTACHMENTS: Corridors of Commerce Appreciation Invitation Corridors of Commerce Appreciation Event Wednesday, December 18, 2013 9 am to 10:30 am Rogers Community Center 21201 Memorial Drive :: Rogers, MN 55374 The I-94 West Chamber of Commerce and the I-94 West Corridor Coa pleased to welcome Charles A. Zelle, Commissioner of Transportat Dan Anderson, District Engineer, Program Delivery for MnDOT Dist Terry Humbert, Assistant District Engineer, Program Delivery fo Governor Mark Dayton recently announced that lane expansion betw Rogers and St. Michael will be included in the Corridors of Comm transportation improvement program. Join us for an event in celebration and appreciation, featuring Transportation Commissioner Zelle and a presentation on preliminary plans for the Highway 101 to Highway 241 capacity expansion project. There is no cost to attend, but we would appreciate your RSVP no later than Tuesday, December 17, 2013. Email sbiren@i94westchamber.org, call 763-428-2921, or fax this Your Name: Company: Email Address Phone: Attendees: