2014-04-07 CC Agenda Packet
City of Albertville Council Agenda
Monday, April 7, 2014
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-04-07 CC Agenda.doc
Meeting Date: April 7, 2014
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations - Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the March 17, 2014 regular City Council meeting minutes as presented (pgs
4-9)
B. Authorize the Monday, April 7, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 10)
C. Approve a Temporary 3.2% Malt Liquor Licenses for the Knights of Columbus for the
2014 Friendly City Days celebration held in Central Park (pg 11-13)
D. Approve the annual renewal of liquor licenses listed in the staff report contingent on
full payment of license fees, proof of liquor liability insurance, and Wright County
Sheriff’s review for liquor law violations (pgs 14-15)
E. Adopt Resolution No. 2014-011 designating the Finance Director as Acting Clerk in
the absence of the City Clerk to carry out legal duties designated by Statute(pgs 16-17)
7. Public Hearings - None
Agenda Page 1
City of Albertville Council Agenda
Monday, April 7, 2014 Page 2 of 3
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Meeting Date: April 7, 2014
8. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.)
B. Finance
1). 2013 4th Quarter Budget to Actual Report (pgs 18-19)– No Motion Needed
C. Public Works / Engineering
1). 54th Street NE/Barthel Industrial Drive NE Funding Discussion - Verbal
D. Legal
1). City Attorney Report (pg 20)
E. Planning/Zoning - None
F. Building - None
G. City Clerk - None
H. Administration
1). City Administrator’s Update (pg 21-23)
9. Announcements and/or Upcoming Meetings
April 8 Planning Commission, 7:00 p.m.
April 14 STMA Ice Arena Board, 6:00 p.m.
April 21 City Council, 7:00 p.m.
April 23 Local Board of Appeals and Equalization, 5:30 p.m.
April 28 Joint Power Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
May 3 Spring Cleanup Day, 7:00 a.m. – 1:00 p.m.
St. Michael Public Works Building, 3150 Lander Avenue NE
May 5 City Council, 7:00 p.m.
May 12 STMA Ice Arena Board, 6:00 p.m.
May 13 Planning Commission, 7:00 p.m.
May 16 Explore Your Parks Night, 6:00-8:00 p.m.
May 19 City Council, 7:00 p.m.
May 26 Memorial Day, City Offices Closed
Agenda Page 2
City of Albertville Council Agenda
Monday, April 7, 2014 Page 3 of 3
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Meeting Date: April 7, 2014
APRIL
MAY
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2 3 4 5
1 2 3
6 CC 7
PC
8 9 10 11 12
4 CC 5 6 7 8 9 10
13 Ice 14 15 16 17 18 19 11 Ice 12 PC 13 14 15 16 17
20 CC 21 22 LBAE23 24 25 26 18
CC
19 20 21 22 23 24
27 JP28 29
30 25 H 26 JP27 28 29 30 31
10. Move to Workshop – Industrial Park Development Opportunities – Handouts to be
distributed at the meeting
11. Adjournment
Agenda Page 3
Page 1
ALBERTVILLE CITY COUNCIL
March 17, 2014
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Absent: None
Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, City Clerk
Kimberly Olson, Paul and Lisa Anderson, Jonathan Haller, Jonathan and Erin Smart, Susan Dixon,
Mike and Linda Everett, Tom Kasper, Lanol Leichty, Kevin Bittner, and Dan Aleckson
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS
A. Recognition of Jonathan Haller
Mayor Hendrickson congratulated Haller on his appearance on The Tonight Show with
Jimmy Fallon. Haller stated it was a really fun experience and then showcased his
invention, the iHead, to the group. Hendrickson presented Haller with a Certificate of
Recognition. Sorensen thanked Haller for representing Albertville so well.
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Nafstad added STMA Ice Arena Cost Share Agreement under Administration as Item H4.
Motioned by Olson, seconded by Sorensen, to approve the Amended Agenda. Ayes: Hendrickson,
Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of March 17, 2014
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the March 3, 2014 regular City Council meeting minutes as presented
B. Authorize the Monday, March 17, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Adopt Resolution 2014-010 Reallocating Special Assessments on Property Owned by
Darkenwald Holdings, Ltd. that was divided by Lot Split Agreement with the City of
Albertville dated December 16, 2013
D. Authorize Partial Payment #10 for I-94 WB C-D Road in the amount of $79,527.54 to
Eureka Construction, Inc.
E. Adopt Ordinance 2014-04 amending Section 9-2-10 of the City Code setting Monthly User
Charges
Motioned by Sorensen, seconded by Vetsch, to approve the Consent Agenda. Ayes: Hendrickson,
Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
7. PUBLIC HEARING - None
8. DEPARTMENT BUSINESS
A. Public Works and Engineering
1). 54th Street NE/Barthel Industrial Drive NE Drainage Report
Kevin Bitner and Lanol Leichty from Bolton & Menk, Inc. were present at the
meeting.
Nafstad stated the area has been prone to flooding and in 2008, the City requested a
study be conducted to outline possible solutions. However, due to budget
constraints, the recommended improvements were not implemented. A significant
rain event in June of 2013 triggered re-evaluation to mitigate flooding in the area.
Multiple pipe options and configurations were modeled and the recommendation is
to pursue replacing the existing storm water pipe with a 60” pipe, adding a parallel
48” pipe, and adding additional catch basins at the intersection. Nafstad noted that
the improvements will allow protection of low openings during a 100-year, 24-hour
storm event and providing approximately one-half of foot of freeboard. He stated
that if a rainfall exceeds the design event or if catch basins are clogged, there is still
a possibility of localized flooding, because there still will not be an emergency
overflow.
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of March 17, 2014
Nafstad stated the estimated cost is about $777,000 which is significantly over the
2008 estimated costs. He stated that staff is looking at options for funding and they
will bring options to the next Council meeting. Nafstad reported that plans and
specifications will be coming in April and bidding will occur in May. He stated that
Options 5 and 6 in the current study could come as a possible Phase II of
improvements, should the City desire to pursue in the future.
Couri inquired about the easements and Leichty stated they may be able to work
within the City’s easements. Nafstad stated that construction would require removal
of some parking, curbs, and fencing, but those will be replaced once the
construction is done. Sorensen stated it was necessary to work closely with the
impacted businesses and keeping them well informed.
Nafstad stated that work would commence after the conclusion of Albertville
Friendly City Days due to the amount of visitors in town during the festival.
Improvements would last approximately six to eight weeks.
Vetsch asked Leichty if he were one of the affected residents, would he be
comfortable with the recommended improvement. Leichty replied the industry
standard requires an emergency overflow for the intersection and the Primary
School ball field area, but there is no way to create it for the area as it the costs
would very extreme. The next best option is the recommended improvement and
then to follow with Options 5 and 6 that are outlined in the current study. He stated
there will always be a possibility that a larger than 100-year, 24-hour rainfall event
will occur.
Sorensen asked if the intersection will be better than others in the City once the
improvements are done. Nafstad stated that the area will always be a low point in
town and stated that others in the City will be benefitting from the improvements in
that 196 acre area. Vetsch asked if the improvements will help the Lander Avenue
NE/57th Street NE intersection and Nafstad replied it will help.
Kasper stated he would like to see scheduled maintenance and clearing of the grate.
Nafstad stated that Public Works has been going to that area first during rain events
to clear the area, but it is difficult because of the floatables that rain brings into the
grate.
Everett would like to see the area designated as a flood zone. Nafstad stated that it
is not mapped as a flood plain. Bittner stated that even if they were to get the area
mapped, the affected houses would be outside the flood plain because the
improvements will be providing at least a half foot margin before water would enter
the homes. Kasper stated they don’t want to repair damages until they can be
insured at a reasonable cost or the problem is fixed.
Nafstad stated there is no action for Council to take at this meeting.
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of March 17, 2014
B. City Council
1). Committee Updates (STMA Ice Arena, Planning, Parks, Fire Board, JPWB, etc.)
Economic Development
Hendrickson stated that she and Nafstad, along with members of the I-94 Coalition,
met with MN Senators and Legislators to discuss I-94 and urge them to reinvest in
the Corridors of Commerce to expand towards Albertville and beyond.
STMA Ice Arena Board
Sorensen stated that he and Wagner reported to the Board Albertville’s request not
to raise rates, but to add additional funding for depreciation. The other members of
the Board will bring that back to their respective boards and discuss it at the next
STMA Ice Arena Board meeting. Wagner reported that the STMA Youth Hockey
Association is working with an outside group to see how a second sheet of ice can
be added. Nafstad stated there will be no cost to the STMA Ice Arena Board.
C. City Clerk
1). Community Videos Presentation
Clerk Olson reported last year the City entered into a contract with CGI, Inc. to
create three videos highlighting the City of Albertville. CGI, Inc. specializes in
relocation videos and the agreement would allow them to contact local businesses
for advertisements to be located on the webpage showcasing the videos. Clerk
Olson stated that due to technical issues with the Council Chambers audio visual
equipment, they are unable to showcase the videos at tonight’s meeting. However,
she will email the videos to the Council to review and if there are no objections,
they videos will be posted to the City’s website.
D. Finance - None
E. Planning/Zoning
1). Set Date for Vision and Goal Setting Workshop
Brixius stated they have accomplished a good number of items in the current vision
plan and they will need to discuss future goals and tasks. He updated the Council
on some of the upcoming projects that may be coming to the City.
Council set April 21 at 6:00 p.m. for a workshop to discuss goals and priorities for
the City and agreed to hold additional work sessions if necessary.
F. Building – None
G. Legal - None
H. Administration
1). Communications (Website, Newsletter, Facebook) Discussion
Nafstad stated that one of the city’s ongoing goals is for improved communications
for the City. He stated the city has improved the newsletter and website
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of March 17, 2014
significantly. Staff is looking for Council direction regarding the use of Facebook.
Nafstad reported the camcorder to record Council meetings is on order.
Nafstad stated they have improved the website but have some frustration with the
limitations of the current platform they are using. Clerk Olson stated they are
working with the consultant to research other platforms to use that will allow for
more consistency and offer more options. She stated there are many options out
there and if Council would like to see additional features, this would be an
opportune time to discuss them. Sorensen stated that it is critical that it is easy for
staff to update the website, so he stated staff should move forward with a more user-
friendly platform. Nafstad stated they will be getting a proposal from their
consultant.
Nafstad stated they will soon have available the informational brochures that focus
on common questions and issues and they will be available at the front counter and
on the website.
Clerk Olson reported Albertville is the only city that doesn’t have Facebook in the
surrounding communities. She reported that she spoke with several cities and they
felt Facebook is a good communication tool. She stated the page could allow or not
allow public posts and most of the cities stated they did not receive many negative
posts. Vetsch had concerns about allowing posts put on by the public.
Clerk Olson stated not all cities using Facebook have a formal social media policy.
Nafstad stated the Council should determine if the public expects this of the City
and if so, they should have some standards as to the content and frequency of posts.
Sorensen felt the city should start fairly simple and would like to see staff pursue if
it does not take a lot of staff time. Vetsch had concerns about how many times a
day staff will need to monitor the page.
Olson inquired about putting wireless internet connection in City Hall. Nafstad
stated it would be a policy issue for the Council. Sorensen stated they could setup
restricted access if needed. Nafstad will research options with staff.
2). River Rider/Public Transit Discussion
Nafstad stated Sherburne County is no longer part of the agreement with RiverRider
and RiverRider will stop service after June 30, 2014. He stated there is a Wright
County board meeting on Thursday, March 27 at 6:00 p.m. at the County offices to
discuss the future of the public transit in the County and all Council members are
invited to attend.
3). City Administrator’s Update
Nafstad reported that staff delivered a check for over $600 to the Hanover Food
Shelf recently and that money came from residents who designated that their
savings from signing up for e-billing and ACH payments go towards the food shelf.
The food shelf was elated to see the donation.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of March 17, 2014
Nafstad added that Guardian Angels is progressing well, but there have been some
parking issues. They have started on the ditch cleaning.
4). STMA Ice Arena Cost Share Agreement
Nafstad reported that bids came in over budget. Since the three entities have
approved the dehumidification for a lesser project amount, there have been some
amendments to the Joint Powers Agreement. Insulation re-bids are yet to come.
Motioned by Wagner, seconded by Sorensen, to approve the amended Agreement
Governing Repairs to the Joint Powers Ice Arena subject to minor changes with
the City of St. Michael and approval by the City Attorney. Ayes: Hendrickson,
Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
March 24 Joint Powers Water Board, 6:30 p.m.
March 31 Joint Meeting with St. Michael & STMA School Board, 6:00 p.m.
STMA Middle School West Media Center
Mar. TBD Parks Committee
April 7 City Council, 7:00 p.m.
April 8 Planning Commission, 7:00 p.m.
April 14 STMA Ice Arena Board, 6:00 p.m.
April 21 City Council, 7:00 p.m.
April 23 Local Board of Appeals & Equalization, 5:30 p.m.
April 28 Joint Powers Water Board, 6:30 p.m.
Apr. TBD Parks Committee
11. ADJOURN MEETING
Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 9:20 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 9
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\040714\2014-04-07 Finance Bills Report (RCA).doc
Meeting Date: April 7, 2014
April 2, 2014
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, April 7, 2014 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 10
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\040714\2014-04-07 Knights of Columbus AFCD Liquor License.doc
Meeting Date April 7, 2014
April 3, 2014
SUBJECT: CONSENT – CITY CLERK – KNIGHTS OF COLUMBUS TEMPORARY 3.2% MALT
LIQUOR LICENSE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a Temporary 3.2% Malt Liquor Licenses for the Knights of Columbus
for the 2014 Friendly City Days celebration held in Central Park.
BACKGROUND: The Knights of Columbus have submitted an application for a Temporary
3.2% Malt Liquor License for June 13-15, 2014 for Albertville Friendly City Days. The
following are the hours of sales that will be held this year:
Friday, June 13 4:00 p.m. – 1:00 a.m.
Saturday, June 14 10:00 a.m. – 1:00 a.m.
Sunday, June 15 10:00 a.m. – 7:00 p.m.
KEY ISSUES:
• The Knights of Columbus have submitted the correct application and fees for the
temporary sale of 3.2% malt liquor.
• The Knights of Columbus hold the appropriate liquor liability coverage.
• Central Park closes at 10:00 p.m. every day with the exception of Friendly City Days.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for the liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
approve or deny any liquor license.
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted through:
Attachments: Liquor License Application
Agenda Page 11
Agenda Page 12
Agenda Page 13
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\040714\2014-04-07 Liquor Renewals.doc
Meeting Date: April 7, 2014
April 2, 2014
SUBJECT: CONSENT – CITY CLERK – ANNUAL RENEWAL OF LIQUOR LICENSES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion(s):
MOTION TO: Approve the annual renewal of liquor licenses listed in the staff report
contingent on full payment of license fees, proof of liquor liability insurance, and Wright County
Sheriff’s review for liquor law violations.
BACKGROUND: Each year the City and State of Minnesota Alcohol and Gambling
Enforcement Division (AGED) must approve the renewal of liquor licenses for establishments
within Albertville. The City must verify there are no outstanding fines or City Code violations
for each establishment. The Wright County Sheriff’s Office must also look for liquor law
violations within the last five years. Once Council has approved the liquor renewals locally, they
will be sent to the MN AGED for their approval. The liquor license period for the upcoming
year runs April 15, 2014 to April 14, 2015.
The following liquor licenses are recommended for approval:
Trade Name Licensee Name Licensed Address License Type
152 Club
152 Club, Inc. 5794 Main Ave NE
PO Box 34
Sunday On Sale
& Off Sale
Cedar Creek Bar & Grill
Cedar Creek Golf Course
LLC 5700 Jason Ave NE Sunday On Sale
Coborn's Grocery Coborn’s, Inc. 5698 LaCentre Ave NE 3.2 Off Sale
Coborn's Liquor Coborn’s, Inc. 5698 LaCentre Ave NE Off Sale
D. Michael B's D. Michael B’s II, Inc. 6550 Lamplight Dr NE Sunday On Sale
Emma Krumbees Restaurant
Morris Walker Ltd. 11935 59th Place NE
Sunday On Sale
Geez Sports Bar & Grill
C.L. Gentile, Inc. 5788 Main Ave NE
PO Box 224
Sunday On Sale
& Off Sale
Hong Thai
Hong Thai, Inc. 5600 LaCentre Ave NE
Suite 110
On Sale Wine &
Strong Beer
Neighbor's Eatery & Saloon
Neighbor’s Bar & Grill,
Inc.
5772 Main Ave NE
PO Box 134
Sunday On Sale
& Off Sale
Space Aliens Grill & Bar
LGM, Inc. 11166 County Rd 37
Sunday On Sale
Westside Liquor
S & D Liquor, Inc. 11095 61st St NE
Suite P Off Sale
Willy McCoys
Willy McCoys of
Albertville LLC 5651 LaCentre Ave NE Sunday On Sale
Agenda Page 14
Mayor and Council Request for Action –April 7, 2014
Annual Renewal of Liquor Licenses Page 2 of 2
M:\Public Data\City Council\Council Packet information\2014\040714\2014-04-07 Liquor Renewals.doc
Meeting Date: April 7, 2014
KEY ISSUES:
• There are no delinquent taxes, outstanding fines, or City Code Violations for the above
establishments.
• Approval is contingent on full payment of licensee fees, proof of liquor liability
insurance, and background check by the Wright County Sheriff’s Office.
• There were two liquor license violations in 2013: Neighbors Eatery & Saloon and Hong
Thai. Hong Thai has paid their administrative fine and Neighbors Eatery & Saloon has
shown proof of purchase of an identification verification system (I.D. swiper) in lieu of
their administrative fine (per Council recommendation/motion).
POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council’s policy to
review and approve or deny liquor license renewals for establishments within Albertville.
FINANCIAL CONSIDERATIONS: There were several establishments that either
relinquished their 2013 license or indicated to staff they may not renew their license for 2014:
Heidi’s Brew, D’s Family Pizza, and Patty J’s. Liquor license fees that would have been
collected from these establishments total $570.00.
The following are fees collected for the 2014 liquor license renewals:
License Type License
Fee
# of 2013
Licenses
2013
Revenue
# of 2014
Licenses
2014
Revenue
On-Sale Intoxicating Liquor $3,300 7 $23,100 8 $26,400
Sunday On-Sale $200 7 $1,400 8 $1,600
On Sale Wine $110 3 $330 1 $110
On Sale 3.2% Malt
Beverage
$100 3 $300 1 $100
Off Sale Intoxicating $150 6 $900 5 $750
Off Sale 3.2% Malt
Beverage
$100 1 $100 1 $100
TOTAL: $26,130 $29,060
Responsible Person/Department: Kimberly A. Olson, City Clerk
Submitted Through:
Attachments: None
Agenda Page 15
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\040714\2014-04-07 Acting Clerk RCA.doc
Meeting Date: April 7, 2014
April 3, 2014
SUBJECT: CONSENT – CITY CLERK – APPOINT ACTING CLERK
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2014-011 designating the Finance Director as Acting
Clerk in the absence of the City Clerk to carry out legal duties designated by Statute.
BACKGROUND: There are legal duties the City Clerk must carry out that are administrative
in nature that are conveyed by State Statute. These legal duties include:
• Sign plats and other official documents
• Certify City Council minutes/resolutions and other official City documents
• Administer oaths
• Publish legal notices
• Accept service of claims, summons and complaints against the City
• Accept special assessment appeals
KEY ISSUES:
• The duties would only be conducted in the City Clerk’s absence and will expedite City
business.
• The designation relates to carrying out specific legal duties and does not change the job
duties of any position.
• The appointment refers to specific positions within the City rather than specific persons,
so designation can be maintained even if staff were to change.
FINANCIAL CONSIDERATIONS: There is no budgetary impact.
LEGAL CONSIDERATIONS: This is a legal designation to carry out legally required duties.
Responsible Person/Department: Kimberly A. Olson, City Clerk
Submitted Through:
Attachments: Resolution No. 2014-011
Agenda Page 16
Page 1
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-011
RESOLUTION DESIGNATING THE FINCANCE DIRECTOR
TO ACT AS ACTING CITY CLERK IN THE ABSENCE
OF THE CITY CLERK
WHEREAS, there are legal duties that are assigned to the City Clerk by statute; and
WHEREAS, in the City Clerk’s absence, delays may be experienced in carrying out
legally required duties; and
WHEREAS, an Acting Clerk should be designated to fulfill the legal duties of the City
Clerk in the Clerk’s absence, and
NOW, THERFORE, BE IT RESOLVED, that the City Council hereby designates the
Finance Director as Acting City Clerk in the absence of the City Clerk.
Adopted by the Albertville City Council this 7th day of April, 2014.
Jillian Hendrickson, Mayor
Kimberly A. Olson, City Clerk
Agenda Page 17
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2014\040714\2014-04-07 4th 13 Quarter Budget to
Actual.doc
Meeting Date: April 7, 2014
April 3, 2014
SUBJECT: FINANCE - 4TH QUARTER REPORT 2013
INTRODUCTION: This space is reserved on the Council agenda for Mayor and Council
review and discussion regarding monthly finance reports.
4th QUARTER BUDGET TO ACTUAL:
Below are the Fourth (4th) Quarter 2013 un-audited General Fund Summary of Revenues and
Expenditures. Revenues should be at 100% and expenditures should be at 100%. Revenues are
at 107.3% and Expenses are at 88.1%.
2013 2013 Actual % of
Budget 12/31/2013 Budget
31010 Current Ad Valorem Taxes 2,423,781 2,392,600 98.7%
34113 Franchise Fee - Cable 65,000 69,672 107.2%
32100 Business Licenses & Permits 20,000 52,217 261.1%
32110 Liquor Licenses 29,150 28,612 98.2%
32120 3.2 Liquor Licenses 150 110 73.3%
32150 Sign Permits 1,500 1,845 123.0%
32210 Building Permits 35,000 129,283 369.4%
32240 Animal Licenses 250 1,210 484.0%
33405 Police Aid 28,000 30,355 108.4%
33406 Fire Aid 30,000 56,681 188.9%
33422 Other State Aid Grants 8,200 13,369 163.0%
34000 Charges for Services 2,000 5,568 278.4%
34101 Lease Payments - City Property - 1,434
34001 Administration Fees 125,894 128,648 102.2%
34103 Zoning & Subdivision 1,500 3,250 216.7%
Plan Check fee 15,000 69,899 466.0%
34105 Sale of Maps 50 - 0.0%
34107 Title Searches 546 3,760 688.6%
34302 Fire Protection Contract Charges 154,417 156,542 101.4%
34780 Park/City Hall Rental Fees 5,000 9,829 196.6%
34950 Other Revenues 6,000 43,615 726.9%
35000 Fines & Forfeits - - 0.0%
36210 Interest Earnings 25,000 - 0.0%
Engineer/As builts 750 3,450 460.0%
34110 Arena Administration 11,388 11,348 99.7%
Transfer I-94 Engineer 50,000 50,000 100.0%
Capital 102 to SAC 50,000 50,000 100.0%
Total Revenues 3,088,576$ 3,313,296$ 107.3%
2013 Council Update
GENERAL FUND
General Fund Revenue:
Agenda Page 18
Mayor and Council Communication – April 7, 2014
FINANCE – 4th Quarter Report 2013
Page 2 of 2
M:\Public Data\City Council\Council Packet information\2014\040714\2014-04-07 4th 13 Quarter Budget to
Actual.doc
Meeting Date: April 7, 2014
2013 2013 Actual % of
Budget 12/31/2013 Budget
41100Council 41,855 48,970 117.0%
41300 Combined Admin/Engineer/PWD 124,909 110,028 88.1%
41400 City Clerk 121,258 110,041 90.7%
41410Elections 9,000 567 6.3%
41500 Financial Administration 169,155 184,133 108.9%
41550 City Assessor 28,500 28,195 98.9%
41600 City Attorney 35,000 23,507 67.2%
41700 City Engineer 20,200 3,965 19.6%
41800 Economic Development 18,000 67,341 374.1%
41910 Planning & Zoning 31,507 54,525 173.1%
41940 City Hall 120,855 168,070 139.1%
42000 Fire Department 325,307 279,948 86.1%
42110 Police 530,000 529,980 100.0%
42400 Building Inspection 155,365 153,256 98.6%
42700 Animal Control 4,000 5,822 145.6%
43100 Public Works - Streets 449,995 447,667 99.5%
41750 Add'l consult Admin.Engineer 60,000 143 0.2%
45000 Culture & Recreation 55,843 53,882 96.5%
45100 Parks & Recreation 191,866 189,583 98.8%
Capital Reserves 570,811 242,428 42.5%
41000Library 25,150 17,894 71.1%
Total Expenditures 3,088,576$ 2,719,946$ 88.1%
General Fund Expenditures
VARIANCES:
Revenue:
o Many revenues are over budgeted amounts, 2013 was a good year, with more activity
than anticipated
o Building Permits, Plan Check Fees, Zoning & Subdivision and Engineer/As-Built are all
over budgeted due to Fraser Steel, Evans Park and more building activity than projected
o Other Revenues are high due to insurance payments received from terminated employees,
cleanup day, and LMC Dividend
Expenses:
o City Council figures are high due to unbudgeted items of iPads and a DC trip. In
addition, the newsletter costs were more than expected.
o Finance is over budget due to the separation agreement which covered health insurance
for half of 2013 in addition to unemployment benefits
o Economic Development is over budget due to taxes/assessments on city owned land
o City Hall is over due to HVAC/Boiler repairs, and General liability insurance for 2013
and 2014 were invoiced and paid in 2013; this depends on the renewal process.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator
Agenda Page 19
Page 1 of 1
Couri & Ruppe, P.L.L.P.
Memo
To: Adam Nafstad, City Administrator; Albertville City Council
From: Mike Couri
Date: April 1, 2014
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• I-94 Ramp Easement. The State is asking the City to obtain I-94 ramp easement
from Albertville Marketplace using a revised legal description as the State wants
clearer language in the deed from the City to the State for the ramp easement. The
easement area remains unchanged—the State simply wants its specific language
used in the easement document. Adam and I will be working with Albertville
Marketplace to obtain the proper language.
• Hunters Pass 2nd Addition. The Developer’s Agreement will be in final form
and ready for signature by April 4th.
• Towne Lakes HOA Issues. I have been working with Jeff O’Brien, president of
the Towne Lakes Homeowners’ Association regarding what issues the City can
and cannot enforce within the subdivision.
• Liquor Issues. I have been working with Kim and Adam on several liquor license
issues, including a proposed tap room that expressed interest in Albertville.
• Ice Arena. I revised the Albertville/St. Michael/School District contract related to
the dehumidification project at the ice arena.
Agenda Page 20
City Administrator’s Update
April 3, 2014
GENERAL ADMINISTRATION
Beyond the Yellow Ribbon: Staff was contacted by a local Military Service member inquiring if
the City would be interested in pursuing the designation of a Yellow Ribbon Community. These
communities coordinate a network of resources to assist Service members, Veterans, and
Military Families within the community. Attached is additional information.
City Newsletter: The City newsletter will be hitting mailboxes early next week. With recent
activity and activity to come this summer, we had enough content for an eight page newsletter
this go around.
STMA Ice Arena: As recently discussed at the joint governance meeting, it is believed that the
general consensus was to hold off on insulation improvements at this time and monitor
condensation with the new dehumidification system in place. At their next meeting, the Arena
Board will continue their discussion on rates and capital contributions. Any specific Council
direction to our committee members should be provided at the meeting.
Public Transit: The Wright County Board has agreed to meet with Trailblazer Transit (Sibley and
McLeod Counties) to determine if an agreement can be reached. Given the urgent need to
come to an agreement soon, the County Board and Trailblazer fear an agreement may not be
possible. Many Wright County cities are in discussion with Trailblazer should the County
choose not to participate.
City Hall Communication: On Monday, March 31, City Hall lost phone service due to a water
leak in the basement electrical room. Public Works was able to fix the leak; however, pieces of
communication equipment were ruined and needed to be replaced.
Industrial Park Development Opportunities: After the meeting, a workshop will be held to
discuss recent interest in industrial development near 52nd Street NE and Marlow Avenue NE.
ENGINEERING/PUBLIC WORKS
Ditch #9: The snowpack in the ditch between Albertville and CR 119 in St. Michael
(approximately ½ mile) was the cause of the high water issues throughout Albert Villas. It took
about two days for the backhoes to get the ditch open and flowing. I do not believe flood
water caused damage to any houses.
57th Street NE/Church of St. Albert Improvement Project: Final design is underway. Plans and
specifications will be presented to the Council at the 2nd meeting in April and to the Church of
St. Albert at their April committee meeting. The City Attorney will be drafting a right-of-
way/cost share agreement for both parties to review. We are also working with the power
company to determine the cost of undergrounding the power lines and moving some poles out
of sidewalks.
Agenda Page 21
City Administrator’s Update Page 2 of 2 April 3, 2014
Barthel Industrial Drive NE and 54th Street NE Drainage: Plans and specs are nearing
completion and will likely be presented to Council at the first meeting in May. Staff has worked
to identify funding options and will be discussing funding of the two 2014 projects in general at
the meeting.
UPCOMING EVENTS and ANNOUNCEMENTS
• Local Board of Appeals & Equalization – Wednesday, April 23, 5:30 p.m., City Hall
• Annual LMC Conference – June 18-20, St. Cloud Convention Center (please let staff
know if you would like us to sign you up)
ATTACHMENTS: Yellow Ribbon Community Information
Agenda Page 22
1
Yellow Ribbon
Recognition Program
What is a Yellow Ribbon Community?
A Yellow Ribbon Community unites key areas within a community to create a comprehensive network that connects and
coordinates agencies, organizations, resources and employers for the purpose of creating access to resources that meet the
needs at the local level of Servicemembers, Veterans and Military Families across the state of Minnesota.
Why Become a Yellow Ribbon Community?
Since 9/11, thousands of Minnesotans have served our country. By developing a Yellow Ribbon Steering Committee and
partnering with local military leaders a commitment is made to taking action. Communities unite to honor, support and embrace
those affected by military deployments. The outward showing of support enables successful transition all the way home and
strengthens the partnership with local military entities. The community’s effort transcends the military to any group in need and
builds a stronger, more compassionate community.
How to become a Yellow Ribbon Community?
In partnership with a Yellow Ribbon Steering Committee, each community will develop a sustainable Action Plan demonstrating
their commitment to Servicemembers, Veterans and Military Families. The community will identify and connect leaders in key
areas across the community, leverage existing support activities, meet specific needs of Servicemembers, Veterans and Military
Families and build awareness and commitment throughout the community and take action.
*Yellow Ribbon Community Key Areas:
City Leadership/Veterans Organizations/Civic Organizations/Local Military Entities
o Mayor and City Council
o Local military leaders/recruiters/unit representation
o City Administrator and Staff
o State Legislators
o VFW and Ladies Auxiliary
o Legion and Ladies Auxiliary
o County Veteran Service Officer
o Vietnam Vets/Paralyzed Veterans of America/Disabled American Vets/Purple Heart/Blue Star Mothers
o Local VA Programs/Organizations
o Rotary/Jaycees/Knights of Columbus/Kiwanis/Lions/Masons
o City Royalty
K-12 Education/Youth Programs/Community Ed
o Superintendant and School Board (Public, Private and Charter Schools)
o Youth Sports Programs/Community Youth Programs
o Community Ed Leaders and Staff
o Boy/Girls Scouts
o County Library Leaders and Staff
o 4H Clubs
o YMCA/Boys and Girls Club
Public Safety/Judicial
o Police Chief and Staff/Fire Chief and Staff/Emergency Services
o EMT Leaders
o Prosecutors/Defenders/Judges/Lawyers
Businesses/Employers
o Local Business Associations
o Chamber of Commerce/Rotary Clubs
Faith Based/Medical/Social Services/Volunteer Groups
o Church/Synagogue Representatives/Ministerial Associations
o Military Chaplains
o American Red Cross/United Way Associations
o Community Action Council/Community Support Organizations
o Medical and Mental Health Providers/Associations
*Yellow Ribbon Steering Committee represented in all areas. February 2013
Agenda Page 23