2014-04-21 CC Agenda Packet1 bertvi 11C City of Albertville Council Agenda
Small living. Big UFO. Monday, April 21 2014
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Presentations
A. 2013 Financial Statements & Audit (presented by Caroline Stutsman, IDV)
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the April 7, 2014 regular City Council meeting minutes as presented (pgs 3-7)
B. Authorize the Monday, April 21, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 8)
C. Adopt Resolution 2014-012 Amending the 2014 Fee Schedule to include a $75.00
permit fee for Mobile Food Units (MFU's) (pgs 9-11)
D. Approve Resolution No. 2014-013 entitled a Resolution Authorizing and Documenting
Inter -Fund Loan to Fund Negative Fund balances (pgs 12-13)
E. Approve Resolution No. 2014-014 entitled a Resolution to Transfer Funds (pgs 14-15)
F. Approve the Friendly City Days Committee request for street closings and modified
Central Park hours identified in the attached Friendly City Days Committee letter to the
City Council (pgs 16-18)
G. Approve a Temporary 3.2% Malt Liquor License for the Albertville Lions Club for the
2014 Friendly City Days celebration held in Central Park (pgs 19-21)
7. Public Hearings - None
8. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc)
2). Albertville Friendly City Days Challenge - Discussion
M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-04-21 CC Agenda.doc
Meeting Date: Monday, April 21, 2014
Agenda Page 1
City of Albertville Council Agenda
Monday, April 21, 2014 Page 2 of 2
B. Finance -None
C. City Clerk -None
D. Public Works / Engineering - None
E. Planning/Zoning - None
F. Building -None
G. Legal -None
H. Administration
1). City Administrator's Update (pgs 22-23)
9. Announcements and/or Upcoming Meetings
April 23 Local Board of Appeals and Equalization, 5:30 p.m
April 28 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
May 3
Spring Cleanup Day, 7:00 a.m. — 1:00 p.m.
St. Michael Public Works Building, 3150 Lander Avenue NE
May 5
City Council, 7:00 p.m.
May 12
STMA Ice Arena Board, 6:00 p.m.
May 13
Planning Commission, 7:00 p.m.
May 16
Explore Your Parks Night, 6:00 p.m. — 8:00 p.m.
May 19
City Council, 7:00 p.m.
May 26
Memorial Day, City Offices Closed
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M:Tublic Data\City Council\Council Agendas\2014 Agendas\2014-04-21 CC Agenda.doc
Meeting Date: Monday, April 21, 2014
Agenda Page 2
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Smoll Tow, W,9. Big (i[y Wes.
ALBERTVILLE CITY COUNCIL
April 7, 2014
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Absent: None
Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, City Planner Alan
Brixius, City Clerk Kimberly Olson, Finance Director Tina Lannes, and Jean Barthel
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS - None
4. PUBLIC FORUM
Jean Barthel, 5687 Lander Avenue NE, was present to speak about the rental property located at
11464 541h Street NE. Barthel indicated she is the property manager for that rental; however, the
homeowner now resides in Florida. She stated that she had received a large assessment for late fees
for not obtaining the inspection necessary for the rental license renewal for the property. She
reported that she did not know those fees were not being paid by the homeowner and as soon as she
was made aware of that, she has worked hard to get the inspection completed that is required for the
rental license. Barthel stated that it was a result of error in communication with the property owner
and she asked Council to waive the assessment to the property. Nafstad stated the reason for the
fines was to end up with compliant property and Barthel has worked with staff to get the issue
resolved. Barthel complimented the City staff with their willingness to work with her and
explanation of what needed to be done to resolve the issue.
Lannes stated that there have been issues with rental licensing for this property in the past and staff
has already waived a significant amount of fines. If Council chooses to waive the assessment, staff
would need to cut a check to pay the County for the assessment and then the city would get that back
from the County sometime in July.
Vetsch stated that Barthel met compliance by the end of 2013 and she is actively addressing the
situation. He would not object to waiving the assessment.
Agenda Page 3 Page 1
Motioned by Vetsch, seconded by Olson to waive the special assessment of $995.50 levied against
the property located at 11464 5e Street NE. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and
Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED.
5. APPROVAL OF THE AGENDA
Motioned by Wagner, seconded by Olson, to approve the Agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the March 17, 2014 regular City Council meeting minutes as presented
B. Authorize the Monday, April 7, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve a Temporary 3.2% Malt Liquor License for the Knights of Columbus for the 2014
Friendly City Days celebration held in Central Park
D. Approve the annual renewal of liquor licenses listed in the staff report contingent on full
payment of license fees, proof of liquor liability insurance, and Wright County Sheriff's
review for liquor law violations
E. Adopt Resolution No. 2014-011 designating the Finance Director as Acting Clerk in the
absence of the City Clerk to carry out legal duties designated by Statute
Motioned by Sorensen, seconded by Hendrickson, to approve the Consent Agenda. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARING - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, Parks, Fire Board, FYCC, JPWB, etc.)
Parks Committee
Sorensen reported that Explore Your Parks Night will be on Friday, May 16, 2014 at
the same parks as last year: Oakside Park, Winter Park, Westwind Park, Linwood
Park, Villas Park, and Four Seasons Park.
City Council Meeting Minutes Page 2
Regular Meeting of April 7, 2014 Agenda Page 4
Hendrickson asked about the Little Libraries and if they will be up before Explore
Your Parks Night. Sorensen replied there are currently two sites that will have the
Little Libraries, Villas Park and the 571h Avenue NE seating across from the Fire
Hall, and he would hope they could be put up before then.
FYCC
Nafstad reported that FYCC is looking for part-time help. Ice rink attendance has
gone up again this year.
B. Finance
1). 2013 4th Quarter Budget to Actual Report
Lannes reported the report is not the final audited report and the audited report will
be presented by the auditor at the next Council meeting.
Sorensen inquired why the Council budget showed over -budget and if it was due to
the newsletter. Lannes stated that it was due to not only the newsletter, but general
liability insurance, iPads, and DC trip. Hendrickson would like the newsletter
moved under the City Clerk or City Administrator budget. Lannes stated it had
been put under City Council because it was Council direction to provide a
newsletter to the community. She added that it all comes out of the General Fund
and moving the newsletter will create an increase in professional services regardless
of what area it is placed under.
C. Public Works
1). 54th Street NE/Industrial Drive NE
Nafstad reported that staff is reviewing funding options for both the 54th Street
Project and the 571h Street project. Lannes reported the improvements could be
funded internally through several of the City's different funds such as Capital
Reserves, Stormwater, WAC/SAC, and the budgeted amount from the 2014 budget
for this improvement. Vetsch indicated his preference was not to take from the
WAC and SAC funds. Lannes replied that funds in those accounts are specifically
targeted for these types of improvements and can only be used for those types of
improvements. Staff did not recommend bonding for the project due to the large
interest amount the City would have to pay and the fact there is a means to fund the
project internally. Vetsch inquired how using this would affect the loan from those
funds that was used for the 671h Street NE project. Lannes stated they have already
started a payback plan and they would need to continue that. Hendrickson asked
how it will affect the required upgrade for the Wastewater Treatment Facility.
Lannes stated WWTP improvements would be mostly funded from trunk funds and
PFA loans.
D. City Clerk -None
E. Planning/Zoning — None
F. Building — None
City Council Meeting Minutes Page 3
Regular Meeting of April 7, 2014 Agenda Page 5
G. Legal
1). City Attorney Report
Couri reported he has been working with the Towne Lakes Home Owner's
Association (HOA) regarding specific property issues the City can enforce and what
falls to the HOA.
Couri reported on a proposed taproom concept that staff had been approached with
and stated there are certain State and City ordinance requirements the applicant
would have to address.
H. Administration
1). City Administrator's Update
Nafstad reported on the STMA Ice Arena Board meeting and requested that the
Council provide its arena board members with direction regarding rates and the
annual capital contribution. The Council direction to Wagner and Sorenson for the
upcoming Arena meeting was for no rate increase and to up the capital contribution
from each entity to $15,000.
Nafstad updated the Council on the Ditch #9/Albert Villas flooding and the
coordination with St. Michael to clear the ditch of the ice and snowpack.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
April 8
Planning Commission, 7:00 p.m.
April 14
STMA Ice Arena Board, 6:00 p.m.
April 21
City Council, 7:00 p.m.
April 23
Local Board of Appeals and Equalization, 5:30 p.m.
April 28
Joint Power Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
May 3
Spring Cleanup Day, 7:00 a.m. — 1:00 p.m.
St. Michael Public Works Building, 3150 Lander Avenue NE
May 5
City Council, 7:00 p.m.
May 12
STMA Ice Arena Board, 6:00 p.m.
May 13
Planning Commission, 7:00 p.m.
May 16
Explore Your Parks Night, 6:00-8:00 p.m.
May 19
City Council, 7:00 p.m.
May 26
Memorial Day, City Offices Closed
11. MOVE TO WORKSHOP — Industrial Park Development Opportunities
The Council moved into a workshop at 8:04 p.m.
The City Council heard about a possible economic development opportunity to bring a large
distribution facility to Albertville.
City Council Meeting Minutes Page 4
Regular Meeting of April 7, 2014 Agenda Page 6
Brixius reported if the project were to move forward, the facility would be constructed within
the next two year, with project planning beginning almost immediately.
Council discussed the benefits such a large development would bring to the community and
directed staff to continue to work with the developer and research incentives for the developer
to build in Albertville.
12. ADJOURN MEETING
Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 8:32 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Olson, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of April 7, 2014 Agenda Page 7
�lbcrtvill£ Mayor and Council Request for Action
Smoii living. Big lifs.
April 16, 2014
SUBJECT: CONSENT - FINANCE — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, April 21, 2014 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
M:\Public Data\City Council\Council Packet infonnation\2014\042114\2014-04-21 Finance Bills Report (RCA).doc
Meeting Date: April 21, 2014
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�lbcrtvi11C
��ftmuft. Mayor and Council Request for Action
April 17, 2014
SUBJECT: CONSENT - CITY CLERK - MOBILE FOOD UNIT FEE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Adopt Resolution 2014-012 Amending the 2014 Fee Schedule to include a
$75.00 permit fee for Mobile Food Units (MFU's)
BACKGROUND: In early 2014, the City Council adopted an ordinance amending City Code
Chapter 4 (Peddlers, Solicitors and Transient Merchants) and Section 200.2 (Definitions) of the
Zoning Ordinance, relating to Mobile Food Unit regulation, and to recommend use of a Mobile
Food Unit Permit. This ordinance was adopted because the City of Albertville has recently
experienced requests from food truck vendors to be able to operate in the community and City
ordinance did not provide standards specific to the regulation of food trucks.
The adopted ordinance provides regulation for food trucks/Mobile Food Units in the City and
permits them as a transient merchant. Definitions of a Mobile Food Unit include:
(1) Motorized or trailered, operating no more than twenty-one (21) days annually at
any one place, or operating more than twenty-one (21) days annually at any one place
with the approval of the regulatory authority as defined in Minnesota Rules, part
4626.0020, subpart 70; and a self- contained unit, in which food is stored, cooked, and
prepared for direct sale to the consumer.
(2) Operated in conjunction with a permanent business licensed under Chapter 157 or
Chapter 128A of the Minnesota State Statutes at the site of the permanent business by
the same individual or company, and readily movable, without disassembling, for
transport to another location; and a self-contained unit, in which food is stored,
cooked, and prepared for direct sale to the consumer.
(3) Food Cart: A food and beverage service establishment that is a non -motorized
vehicle self-propelled by the operator.
(4) Ice Cream Truck: A motor vehicle utilized as the point of retail sales of pre -
wrapped or pre -packaged ice cream, frozen yogurt, frozen custard, flavored frozen
water or similar frozen dessert products.
KEY ISSUES:
The current fee for solicitors, peddlers, and transient merchants is $50.00 and $1.00 per
day thereafter.
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Meeting Date: April 21, 2014
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Mayor and Council Request for Action — April 17, 2014
Mobile Food Unit Fee Page 2 of 2
Staff has recently received requests from various Mobile Food Units (MFU's) that wish
to operate for a longer, seasonal term. These vendors have included ice cream trucks and
MFU's permitted by the Albertville Premium Outlet Mall to operate on their property.
The fee as it currently stands would charge anywhere from $80-$230 for MFU's to
operate for a one- to six-month period.
Staff recommends an annual fee of $75.00 for Mobile Food Units only.
POLICY/PRACTICES CONSIDERATIONS: Minnesota Statutes 157.15 defines Mobile
Food Units as limited to twenty-one (21) days of operation unless authorized by the regulatory
authority defined in Minnesota Rules 4626.0020, subpart 70. It would be City Council policy
whether to allow additional days of operation for the Mobile Food Units; this would not apply to
food carts or ice cream trucks.
FINANCIAL CONSIDERATIONS: Income from solicitor, peddler, and transient merchant
permits is not a significant source of revenue to the City and should only be an amount to cover
the City's expenses in issuing the permit.
Responsible Person/Department: Kimberly A. Olson, City Clerk
Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution 2014-012
M:\Public Data\City Council\Council Packet infonnation\2014\042114\2014-04-17 Mobile Food Unit Fee.doc
Meeting Date: April 21, 2014
enda Page 10
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO. 2014-012
RESOLUTION AMENDING 2014 FEE SCHEDULE
TO SET MOBILE FOOD UNIT (MFU) PERMIT FEE
WHEREAS, it has been the policy of the Albertville City Council to set an annual fee
schedule for various permits and licenses; and,
WHEREAS, the 2014 Fee Schedule was adopted on December 2, 2013; and,
WHEREAS, it is the City's procedure to amend the fee schedule as needed throughout the
year; and,
NOW THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota
hereby amends Resolution No. 2013-047 to include a $75.00 annual permit fee specific to Mobile
Food Units (MFU's).
Adopted by the City Council of the City of Albertville this 171h day of April, 2014.
ATTEST:
Kimberly A. Olson, City Clerk
Jillian Hendrickson, Mayor
Page 1
Agenda Page 11
�bcrtvfllc Mayor and Council Request for Action
April 15, 2014
SUBJECT: CONSENT — FINANCE — RESOLUTION AUTHORIZING AND DOCUMENTING INTER -
FUND LOANS/ADVANCES FROM THE SEWER ACCESS FUND
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2014-013 entitled a Resolution Authorizing and
Documenting Inter -Fund Loan to Fund Negative Fund balances.
• Inter -Fund Loan from Sewer Access Fund (204) to 2003A GO Imp Bond Fund (357) in
the amount of $1,257,159 to fund the negative balance in the debt service fund; and,
• Inter -Fund Loan from Sewer Access Fund (204) to Prairie Run Capital Project Fund
(473) in the amount of $746,029 to fund the negative balance in the capital project fund.
BACKGROUND: Throughout the year, the City Council approves projects with plans to issue
bonds or some other type of financing at a later time. Inter -fund loans provide interim financing
until the other financing is completed. In some cases inter -fund loans are the primary source to
finance projects that have a very short financing term. An example of this is carrying
assessments for a project for a few years where it is not cost effective to issue new debt. At least
annually, City Staff and auditors review and recommend inter -fund loans/advances to fund
running negative balances so as to remain in compliance with Generally Accepted Accounting
Principles (GAAP).
POLICY CONSIDERATIONS: It is the Mayor and Council's policy to review and approve all
inter -fund loans/advances.
FINANCIAL CONSIDERATIONS: At least annually, the City must fund all negative running
balances for Capital Projects, Debt Service or other miscellaneous funds in accordance with
General Accounting Principals (GAAP). The inter -fund loan or advance is a loan from Sewer
Access Charge Fund (SAC) to the respective negative balance funds at an interest rate of equal to
the rate of investment earned by the City's investments. Included in the loan is a financial
commitment detailing the source of funds to repay the loan. These inter -fund loans are an
inexpensive way to fund some City activities instead of issuing bonds.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator — PWD
Attachments: Resolution No. 2014-013
M:\Public Data\City Council\Council Packet infonnation\2014\042114\04 212014 Finance Inter Fund Loan RCA (tl).doc
Meeting Date: April 21, 2014
enda Page 12
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO.2014-013
A RESOLUTION AUTHORIZING AND DOCUMENTING
INTER -FUND LOAN TO FUND NEGATIVE FUND BALANCES
WHEREAS, the Albertville City Council has reviewed its annual audit; and
WHEREAS, an interfund loan is hereby established in the amount of $2,003,188
with funds to be allocated into the following:
Fund 357 2003A GO Imp Bond $1,257,159
Fund 473 Prairie Run $746,029
NOW THEREFORE, BE IT RESOLVED by the Albertville City Council to
approve an inter -fund loan from Fund 204 of $2,003,188 effective December 31, 2013 at
an interest rate of 0%.
Adopted by the Albertville City Council this 21st day of April 2014
Kimberly Olson, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 13
�bcrtvfllc Mayor and Council Request for Action
April 15, 2014
SUBJECT: CONSENT - FINANCE — RESOLUTION TRANSFERRING FUNDS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following resolution:
MOTION TO: Approve Resolution No. 2014-014 entitled a Resolution to Transfer Funds.
• Transfer $367,127 from Industrial Park Debt Service Fund 362 to Fund No. 102
Capital Outlay Fund to reimburse fund for advancing special assessment payments on
bond.
• Transfer $50,000 from I-94 Capital Project Fund No. 468 to Fund No. 101 for
engineering services 2013.
• Transfer $50,000 from General Fund No. 101 to Fund 204 Sewer Access Fund for
loan repayment
• Transfer $10,780 from Water Access Fund No. 206 to Fund 602 Water Fund for
annual bond payments
• Transfer $392,010 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for
annual bond payments
• Transfer $230,127 from the General Fund No. 101 to Fund No. 102 Capital Outlay
Fund
BACKGROUND: City staff and auditors annually review and recommend transfer of funds for
designated purposes, bond payments, to close funds or to fund a negative balance.
POLICY CONSIDERATIONS: It is the Mayor and Council's policy to review and approve all
fund transfers.
FINANCIAL CONSIDERATIONS: Plan funding options on continuing and new projects.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2014-014
M:\Public Data\City Council\Council Packet infonnation\2014\042114\04 212014 Finance Transfers RCA (tl).doc
Meeting Date: April 21, 2014
enda Page 14
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO.2014-014
A RESOLUTION TO TRANSFER FUNDS
WHEREAS, the Albertville City Council has reviewed its annual audit; and
NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following
actions are implemented:
Transfer $367,127 from Industrial Park Debt Service Fund No. 362 to Fund No. 102 Capital
Outlay fund to reimburse for special assessment payments, and;
Transfer $50,000 from I-94 Capital Project Fund No. 468 to Fund No. 101 for Engineering
services 2013, and;
Transfer $50,000 from General Fund No. 101 to Fund 204 Sewer Access Fund for loan
repayment, and;
Transfer $10,780 from Water Access Fund No. 206 to Fund 602 Water Fund for annual bond
payments, and;
Transfer $392,010 from Sewer Access Fund No. 204 to Fund 601 Sewer Fund for annual bond
payments, and;
Transfer $230,127 from the General Fund No. 101 to Fund No. 102 Capital Outlay Fund.
Adopted by the Albertville City Council this 21St day of April 2014.
Kimberly A. Olson, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 15
A.1b£r'tVlll£ Mayor and Council Request for Action
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April 17, 2014
SUBJECT: CONSENT — CITY CLERK - ALBERTVILLE FRIENDLY CITY DAYS COMMITTEE
STREET CLOSING AND PARK HOURS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO: Approve the Friendly City Days Committee request for street closings and
modified Central Park hours identified in the attached Friendly City Days Committee letter to the
City Council.
BACKGROUND: Friendly City Days will be held June 11-15, 2014. The Friendly City Days
Committee is requesting the closure of the following streets for the community festival during the
dates and times listed below:
Street
Date
Time
Activity
58th St. NE (Main Ave. NE to Lander Ave. NE)
June 9-16
All Day
Carnival
Lander Ave. NE (58th St. NE to Mark Barthel's Driveway) June 9-16
All Day
Carnival
Main Ave. NE (57th St. NE to 59th St. NE)
June 13
6:00 p.m. —
2:30 a.m.
Fri. Activities
Lachman Ave. NE (57th St. NE to 60th St. NE)
June 13
7:00 p.m. —10:30
p.m.
Fireworks
Lachman Ave. NE (57th St. NE to 60th St. NE)
June 14
8:00 a.m. —
3:00 p.m.
Car/Truck Show
Lander Ave. NE (57th St. NE to 58th St. NE)
June 13-15
All Day
Sat. Activities
Lachman Ave. NE, Lamont Ave. NE, 57th St. NE
June 14
10:00 a.m.—
10:30 a.m.
Kiddie Parade
Main Ave. NE (57th St. NE to 59th St. NE)
June 14
8:00 a.m. —
2:30 a.m.
Sat. Activities
Main Ave. NE (50th St. NE to 60th St. NE)
June 15
1:00 p.m. —
4:00 p.m.
Parade
59th St. NE (Barthel Ind. Dr. NE to Main Ave. NE)
June 15
1:00 p.m. —
4:00 p.m.
Parade
Barthel Ind. Dr. NE (51st St. NE to 59th St. NE)
June 15
1:00 p.m. —
4:00 p.m.
Parade
51st St. NE (Barthel Ind. Dr. NE to Main Ave. NE)
June 15
1:00 p.m. —
4:00 p.m.
Parade
60th St. NE (CSAH 37 to Main Ave. NE)
June 15
1:00 p.m. —
4:00 p.m.
Parade
City Code Section 8-3-2 designates that City parks close at 10:00 p.m. unless special permission is
given. The Committee is requesting an extension of park hours in Central Park for Friday, June 13
and Saturday, June 14 until 1:30 a.m.
M:\Public Data\City Council\Council Packet infonnation\2014\042114\2014-04-21 AFCD street closure & park hours request.doc
Meeting Date: April 21, 2014
Agenda Page 16
Mayor and Council Request for Action— April 21, 2014
City Clerk - Friendly City Days Committee Request Page 2 of 2
KEY ISSUES:
The Committee has requested additional road closures than in previous years.
The Committee has submitted an application to the Wright County Highway Department
for closure of CSAH 18 (50th Street NE)
The Committee has also submitted a request for assistance from the Wright County
Sheriff's Office for security and traffic control for the event.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to approve or deny requests for street closures and the extension of City park hours. The City
Council has approved the Committee's request in past years.
Responsible Person/Department: Kimberly A. Olson, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Albertville Friendly City Days Committee request letter
MAPublic Data\City Council\Council Packet infonnation\2014\042114\2014-04-21 AFCD street closure & park hours request.doc
Meeting Date April 21, 2014
Agenda Page 17
Albertville Friendly City Days
P.O. Box 162
Albertville, MN 55301
April 1, 2014
City of Albertville
P.O. Box 9
Albertville, MN 55301
City Council,
The Albertville Friendly City Days committee is requesting permission to close down the following list of streets on the days listed
during Friendly City Days.
Street
Date Time Activity
58th Street (Main Avenue to Lander Avenue)
June 9-16
All Day Carnival
Lander Avenue (58th Street to Mark Barthel's Driveway)
June 9-16
All Day Carnival
Main Avenue (57th Street to 59th Street)
June 13
6:00 pm-2:30 am Friday Activities
Lachman Avenue (57th Street to 60th Street)
June 13
7:00-10:30 pm Fireworks
Lachman Avenue (57th Street to 60th Street)
June 14
8:00 am-3:00 pm Car and Truck Show
Lander Avenue (57th Street to 58th Street)
June 13-15
All Day Saturday Activities
Lachman Avenue, Lamont Avenue, 57th Street
June 14
10:00-10:30 am Kiddie Parade
Main Avenue (57th Street to 59th Street ) June 14 8:00 am-2:30 am Saturday Activities
Main Avenue (50th Street to 60th Street)
59th Street (Barthel Industrial Drive to Main Street)
Barthel Industrial Drive (51st Street to 59th Street)
51st Street (Barthel Industrial Drive to Main Street)
60th Street (CSAH 37 to Main Avenue)
June 15
1:00 - 4:00 pm
Parade
June 15
1:00 - 4:00 pm
Parade
June 15
1:00 - 4:00 pm
Parade
June 15
1:00 - 4:00 pm
Parade
June 15
1:00 - 4:00 pm
Parade
th
For your information the committee has submitted applications to Wright County Highway Department for closing CSAH18 (50
Street) on June 15th. We have also requested assistance from the Wright County Sheriffs office for security and traffic disbursement
for the entire weekend.
The committee is also requesting permission to extend the hours in the city park from Thursday, June 12th to 10:00 Frm ^lam
June l3thwithd5aturday June 14th to 1 30 am the next morning for the Carnival, Softball tournament, and Live Banc.
Sincerely,
Albertville Friendly City Days Committee
Agenda Page 18
�bcrtvfllc Mayor and Council Request for Action
u.rw aw
April 3, 2014
SUBJECT: CONSENT —CITY CLERK — ALBERTVILLE LIONS TEMPORARY 3.2% MALT
LIQUOR LICENSE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve a Temporary 3.2% Malt Liquor License for the Albertville Lions Club
for the 2014 Friendly City Days celebration held in Central Park.
BACKGROUND: The Albertville Lions have submitted an application for a Temporary 3.2%
Malt Liquor License for June 13-15, 2014 for Albertville Friendly City Days. The following are
the hours of sales that will be held this year:
Friday, June 13
4:00 p.m.
— 1:00 a.m.
Saturday, June 14
9:00 a.m.
— 1:00 a.m.
Sunday, June 15
9:00 a.m.
— 1:00 a.m.
KEY ISSUES:
• The Albertville Lions Club has submitted the correct application and fee for the
temporary 3.2% malt liquor license.
• The Lions hold the appropriate liquor liability coverage.
• Central Park closes at 10:00 p.m. everyday with the exception of Friendly City Days.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for the liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
approve or deny any liquor license.
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Liquor License Application
M:\Public Data\City Council\Council Packet infonnation\2014\042114\2014-04-21 Lions AFCD Liquor License.doc
enda Page 19
Meeting Date April 21, 2014
A,bertville
Small Sown Living. Blg City Ufa.
APPLICATION FOR ONE -DAY
3.2 % MALT LIQUOR LICENSE
The undersigned certifies that it complies with Minnesota State
Statutes, Section 340.001, Subdivision 7, in that it qualifies as a
"Bona Fide Club" within that section, and that this application
makes petition for a limited license as a "Bona Fide Club" for a
limited, non -intoxicating malt liquor license.
A license fee of $10.00 per day is required to accompany this
application.
5959 Main Avenue NE
P.O. Box 9
Albertville, MN 55301
Office
,Use Only
Date Rec' d: (314—()--1 "
Amount Pd: �( w 00
1
Check/Cash: AAA 4
License mailed:
Name of Applicant (organization): A\�, Vo i � , e- L �- 0 ,-,j
2. Name and Address of President and Secretary of Applicant:
SC1)VV P ; P_ V S )V\
0�°�YS Sc,,^,s&, ie- N12—
3. Purpose for which funds derived will be used:
4. Date(s) of activity:
5. Premises from which 3.2% malt liquor will be dispensed on said date:
6. Hours of operation:
7. Number of previous license obtained this calendar year:
8. Name, address, telephone number and position held with Club of person signing this
application: S" rr 2 --� S A b 6 J 2
2Z7. 2Zi�`7
Applicant's Signature Date
Agenda Page 20
MA\Public Data\City Clerk\Liquor License\Application Forms\3.2 One -Day Liquor License.doc
-1'® CERTIFICATE OF LIABILITY INSURANCE
DATE
10/16/16/201313
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the.
certificate holder in lieu of such endorsement(s).
PRODUCER
Christensen Group Insurance
11100 Bren Road West
Minnetonka MN 55343
CONTACT NanC Rasmussen
NAME: y
PHONE (952) 653-1000 FAX (952)653-1101
EMAIL.nrasmussen@christensengroup.com
INSURERS AFFORDING COVERAGE
NAIC #
INSURER A:Berkley Assurance Company
INSURED
LIONS CLUBS OF MINNESOTA
c/o Christensen Group
11100 Bren Road West
Minnetonka MN 55343
INSURER B
INSURERC:
INSURER0:
INSURERE:
INSURERF:
COVERAGES CERTIFICATE NUMBER:10/31/2013 Liquor Liab. REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
UBR
POLICY NUMBER
POLICY EFF
POLICDY EXP
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$
COMMERCIAL GENERAL LIABILITY
ET REN ED
PREMISES (Ea occurrence)
$
MEO EXP An one on
$
CLAIMS -MADE OCCUR
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP/OP AGG
$
POLICY PRO LOC
$
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
'de
BODILY INJURY (Per person)
$
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (Per accident)
)
$
PROPERTYtDAMAGE
$
NON -OWNED
HIRED AUTOS AUTOS
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
ElEXCESS
AGGREGATE
$
LIAB
CLAIMS -MADE
DED RETENTION
$
WORKERS COMPENSATION
WC STATU- OTH-
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
N / A
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEd
$
(Mandatory in NH)
D SCRIPTION OF OPERATIONS below
E.L. DISEASE -POLICY LIMIT
$
A
Liquor Liability
VUMC1080002
10/31/201310/31/2014
Each Occurrence: $1,000,000
Aggregate: $2, 000, 000
)ESCRIPTION OF OPERATIONS! LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, U more space Is required)
Hember Club: Albertville Lions Club
:ertificate Holder is included as Additional Insured as their interest may appear in the operations of
the club named above.
City of Albertville
PO Box 9
Albertville, MN 55301
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
(CORD 25 (2010/06)
4S025 (201005).01
IJohn Hendrickson/ADK
enda Page21@1988.2010 ACORD CORPORATION. All rights reserved.
The ACORD name and loan are registered mnrkc of errnun
�lbcrtvijj£ City Administrator's Update
Small Tnwn Living. Big Crty Life.
April 17, 2014
GENERAL ADMINISTRATION
Volunteer Appreciation Month: April is noted as Volunteer Appreciation Month. Staff would
like to thank the many volunteers in the community that help with our work and provide
support in the community. Many volunteers include the Crow River Senior Center, STMA
Rotary, Lions' Clubs, Friendly City Days Committee, Boy Scouts and Girl Scouts, and the many
residents that serve on committees and clubs to enhance the Albertville community.
City Newsletter: The City has received several comments from residents complimenting our
newsletter that just went out. We have also received an enthusiastic response from those
wishing to work as Election Judges.
May Staffing: The City Clerk is scheduled to be out on medical leave for the month of May.
The Clerk's duties will be distributed internally among staff and coverage has been discussed
with them. At this time, outside resources have not been scheduled and the Clerk is expected
to return in June, possibly earlier, in time for election work to begin.
STMA Ice Arena: KDV presented the 2013 audit and recommended the arena be modeled
more as a governmental fund rather than an enterprise fund. KDV suggested that the
subsidized model would more accurately reflect the budgeting goals and the annual
contribution by each entity. The Arena Board approved holding ice rates (no -increase) for the
2014/2015 season and recommended that each entity increase the capital contribution from
$10,000 to $15,000, beginning in 2014.
Public Transit: Commissioner Potter is scheduled to be at the meeting to provide an update on
public transit. I am of the impression that the Trailblazer Transit Board and Wright County
Board will not be able to come to terms in the next few months. To have uninterrupted transit
service after July 2014, Wright County cities will likely need to partner with Trailblazer directly,
and if so, preferably under a joint powers arrangement.
Website: We are working with SM Website Solutions to update the City website to be more
interactive, compatible with mobile devices, and easier for staff to update. We are working to
have the updates complete by the end of June.
ENGINEERING/PUBLIC WORKS
571" Street NE/Church of St. Albert Improvement Project: We are working with the Church to
finalize the extent of the improvements they desire to incorporate into the plans. The City
Attorney has drafted a right-of-way/cost share agreement, which the Church is reviewing.
Once the Church improvements have been finalized, staff will advertise the project prior to the
next Council meeting to maintain the mid -June construction start schedule.
Agenda Page 22
Barthel Industrial Drive NE and 541h Street NE Drainage: Plans and specs are nearing
completion and will likely be presented to Council at the first meeting in May.
Municipal State Aid Streets: Staff is in the process of updating annual "needs" reporting.
Engel Haus Project: Staff is coordinating the construction and road closure schedule of Kassel
Avenue NE with Guardian Angels.
UPCOMING EVENTS and ANNOUNCEMENTS
• Local Board of Appeals & Equalization —Wednesday, April 23, 5:30 p.m., City Hall
• First Annual First Responders Luncheon — Monday, May 19, 11:30 a.m., Rogers
Community Room. The 1-94 West Chamber is hosting its first annual luncheon to
recognize first responders. Captain Josh Eull will be one of the first responders
recognized for his dedication to the community and public safety. Please let staff know
by May 12 if you would like to attend.
• Annual LMC Conference — June 18-20, St. Cloud Convention Center (please let staff
know if you would like us to sign you up)
ATTACHMENTS: (none)
City Administrator's Update Page 2 of 2 April 17, 2014
Agenda Page 23