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2014-09-08 CC Agenda Packet Workshop Council Budget Workshop Agenda Monday, September 8, 2014 City Council Chambers 6:30p.m. 1.Call to Order 2.Public Works Staffing 3.Additional Law Enforcement Coverage 4.Budget Options 5.Adjournment Memorandum 4® (®®± ¡«¤ - ¸®± £ #¨³¸ #®´¢¨« Members &±®¬ !£ ¬ . ¥²³ £þ #¨³¸ !£¬¨¨²³± ³®± #¢ #¨³¸ #«¤±ª /«²® 2%"´£¦¤³ Workshop#3 0´¡«¨¢ 7®±ª² 3³ ¥¥¨¦3¤¯³¤¬¡¤± þ Currently Public Works staffing consists of six (6) full-time employees (Utilities 3, Streets and Parks - 3) and one to four seasonal employees. In the last decade, Public Works responsibilities have grown to include: Five new parks (Towne Lakes, Villas, Winter, Memorial, Hunters) and additions to existing parks. The majority of time spent at parks includes mowing, field prep, attention to the outdoor rink. Maintenance of the CSAH 19 medians and several other green space community. Department now provides in-house maintenance and repair of the Citys irrigation systems. Major vehicle and equipment repairs, as well as, routine mainten both done in- house. Public Works is also providing mechanic services for fire hall and ice a Department greatly assists with facility management for City Hal other city buildings on Main Ave. Eight (8) lift stations have been added since 2001. Sewer and water maintenance programs have been enhanced, e.g. se. Public Works supervisors are performing site inspections as part of the code compliance policy. The majority of street patching is now being done in-house. Set up for City Hall room reservations (10 plus hours per week). Additional compost site time is provided due to the increased us Daytime response to fire calls by Public Works. All six full-time employees are training to assist with daytime calls. On average, 2 to 3 PW employees respond to daytime fire calls, with each call typically consuming 1 to 4 hours. Added several miles of roadways and utility infrastructure. As infrastructure is added and ages, additional maintenance is r of service currently provided, additional staffing will be needeAnnual salary and benefits for a full-time PW Maintenance Worker 1 at $18/ hour is estimated to be $67,700. Memorandum 4® (®®± ¡«¤ - ¸®± £ #¨³¸ #®´¢¨« Members &±®¬ !£ ¬ . ¥²³ £þ #¨³¸ !£¬¨¨²³± ³®± #¢ #¨³¸ #«¤±ª /«²® 2%"´£¦¤³ Workshop#3 !££¤£ 0®«¨¢¤ #®µ¤± ¦¤ 3¤¯³¤¬¡¤± þ nd At the September 2 Council meeting, Sheriff Hagerty recommended that the City incre coverage from 24 hours to 32 hours/day. Attached please find the following: 1.Sheriffs Recommendation Letter, dated 8/27/14 2.2005 to 2013 Call History & 2002 to 2013 Chart 3.Email response regarding Countys contribution 4.Phase-In Option Also, for your use, below are population demographics dating bac #¨³¸ ®¥ !«¡¤±³µ¨««¤þ -. 0®¯´« ³¨®þ (®´²¤§®«£ £ 0¤±²®² 0¤± (®´²¤§®«£ %²³¨ 20132012201120102009200820072006200520042003200220012000 Population 72117,159 7,114 7,044 6,218 6,103 5,942 5,856 5,615 5,368 4,983 4,517 3,997 3,621 Households 24222,408 2,397 2,377 2,399 2,341 2,273 2,220 2,081 1,972 1,823 1,638 1,434 1,287 Persons Per Household 2.982.972.972.962.592.612.612.642.702.722.732.762.792.81 Source: Minnesota State Demographic Center. Wright County Sheriff's Office Calls for Service This summary was pulled from the Annual Wright County Sheriff's Call Type200520062007200820092010201120122013 SERVICE CALLS Alarm372375389304264281286288241 Harrassment677973668078446463 Fire514561494858685635 Check Welfare424852466135536961 Medical/Deceased142141195284226280239256205 Animal Complaint948576706666686169 Disturb Peace1001031059612599537456 22281668168121 House/Business Area Check Juvenile Complaint969194745878877990 Suspicious Incident12816413415313516215719456 Citizen/Motorist Aid364546504946635056 Lost/Found Property619380738270778699 Total Service Calls121112971321127112021269120312891032 TRAFFIC Speeding11727120492840452514 Careless Driving187661054628302825 Stop/Semphore Violation642949392844241420 DAR/DAS/DAC176109841237356777072 parking Complaints1165361846413110164153 Vehicle Registration56403650211918617 No Proof Insurance773967321749373857 Equipment Violation21142313118452 D.W.I889380745843384330 Misc.283320364258222359250269262 Total Traffic Calls999811950827568777624562652 MOTOR VEHICLE CALLS MV - Property Damage124160166162111115148117147 MV - Personal Injury23192216132614109 MB - Car Animal210224231 MV - Hit & Run372240313721251627 MV - Fatality001110100 Total Motor Vehicles Calls1862022292121641661146184 PART I CRIMES Murder000000000 Criminal Sexual Conduct001021011 Robbery011000302 Aggravated Assault4884810351 Burglary1923123118711189 Larceny/Theft154223212212186213172195134 Motor Vehicle Theft10159542602 Arson000000100 Total Part I Calls187270243252218233196219149 PART II CRIMES Other Assaults192123161813132015 Forgery/Counterfeit251671954867 Theft/Fraud223140373434191725 Stolen Property11651939675 939455704662486249 Criminal Damage Property Weapons Violation372236211 Other Sex Crimes141520022 Narcotics423847463744483857 Family/Children154421512 D.U.I.889380755843384330 Liquor Law Violations18231823243527148 Disorderly Conduct23433418352729129 Other565544694354384638 Total Part II Calls402436360403310332281269248 Total Calls Coded298530163103296524622777230524852265 Total Calls Reported364337783929389832033479320930953041 CALLHISTORY 3929 3900 3898 3778 3700 3643 3500 3479 3300 3238 3218 3209 3203 3100 3095 3100 3041 2900 2739 2700 20012002200320042005200620072008200920102011201220132014 REPORTINGYEAR Adam Nafstad From:Todd Sandin [Todd.Sandin@co.wright.mn.us] Sent:Thursday, September 04, 2014 2:02 PM To:Adam Nafstad Subject:counties contribution Mr.Nafstad, ReferenceourphoneconversationthismorningandthequestionthathasbeenaskedbytheCityCouncilaboutwhat hastheCountydonetocontributetothegrowthofboththeCityandtheCounty. WehavenotaddedanyadditionalcountypatrolhoursintheNortheastinquitesometime. Overthelast10yearsthe{w;©zEExOfficehasaddedsupportstaffinthefollowingways; 1patrollieutenant 1patrolsergeantfortheNEpartofthecounty 1detective(currentlyonedetectivecoversAlbertville,StMichael,BuffaloTownship) 3civiliancomputerforensictechs Trafficdivision neweekmajorcrimesand3weekspatrol) 4parttimecrimesceneinvestigators(o 1fulltimecrimesceneinvestigator 1evidencetech Thesepositionsarenotseenbythepublicbutplayapivotalroleinprovidingqualitylawenforcementservicesand allowsthepatroldeputiestofocusmoreontheirfunctions.PatrolDeputiesarethefirstonthesceneandwiththehelp ofthepeoplebehindthescenestheyareusuallyabletoclearfromamajorcallquicker. TheseabovepositionsassistovertheentireCounty(excludingthepatrolsergeant)andarenotassignedtoonespecific area.Wedofeelthatourcontractcitiesdobenefitfromtheseservicesquiteextensivelyoverourmoreruralareas simplybecauseofthetypesandnumberofcallsinthecitiescomparedtoruralWrightCounty. Wehavealsoupgradedourtechnologytomakealldivisionsofthe{w;©zEExOfficemoreefficient,whichallowsthePatrol Deputiestocompletereportsinthesquads,whichinturnmeanstheydonothavetocometotheofficeasmuch.We arecurrentlyintheprocessofswitchingourentirerecordsmanagementsystemwhichwillincreaseourabilitytotrack callsandgiveourcontractcitiesmoredetailedandaccuratereports,inamuchmoretimelymanner. LtToddSandin PatrolDivision WrightCountySheriff'sOffice 7636844508 LtToddSandin PatrolDivision WrightCountySheriff'sOffice 7636844508 1 PhaseInOptionforAdditionalLawEnforcementCoverage 9214CCMtg Notes: 1)CurrerntCoverage=24hrs(three8hrcars) 2)RecommendedCoverage=32hrs(four8hrcars) 3)LawEnforcement=$188,000/year/8hrCar(approx) 4)Budgetfiguresdonotincludeannualadjustments 5)Fouryearphaseinequalapprox.1.5%annuallevyincrease BudgetYearAdditionalCoverageBudgetImpact 14hrs/dayeffectiveJuly1$48,000.00 24hrs/dayallyear$96,000.00 38hrs/dayeffectiveJuly1$144,000.00 48hrs/dayallyear$192,000.00 PRELIMINARY2015BUDGET COUNCILWORKSHOP#3 9/8/2014 BUDGETALTERNATIVES: LEVYOPERATIONSDEBTSERVICETOTALLEVYNOTES 2014Budge$2,397,98$902,141$3,300,12 t 34 Base20158/18/14$2,390,995$949,967$3,340,962Budgetpresentedon8/18/14 Alt#1(9214DRAFTPRELIMBUDGET) AFDChief(100%)$61,13262%of$98,600forfulltimechie f PWEmploy(75%)$45,3599monthssalandben FireCap.Increase$21,7062%of$35,000increaseforvehiclecapital 0 TrailCap.Increase$10,000$10Kincreasefortrailcap. GFReserves$(30,000)ReducedGFreservecontribution PoliceIncrease$Noaddedcoverage BudgetProjection$2,514,89$949,96$3,464,86 471 %Diff14to154.88%5.30%4.99% Alt#2(addedLawEnforcement) AFDChief(100%)$61,13262%of$98,600forfulltimechie f PWEmploy(75%)$45,3599monthssalandben FireCap.Increase$21,7062%of$35,000increaseforvehiclecapital 0 TrailCap.Increase$10,000$10Kincreasefortrailcap. GFReserves$(30,000)ReducedGFreservecontribution PoliceIncrease$48,000added4hrcoveragefor6months BudgetProjection$2,559,77$949,96$3,509,74 471 %Diff14to156.75%5.30%6.35% Alt#3(addedLawEnforcement/6monthPW/reducedcapital) AFDChief(100%)$61,13262%of$98,600forfulltimechie f PWEmploy(50%)$33,8506monthssalandben FireCap.Increase$21,7062%of$35,000increaseforvehiclecapital 0 TrailCap.Increase$Noincreasefortrailcap. GFReserves$(30,000)ReducedGFreservecontribution PoliceIncrease$48,000added4hrcoveragefor6months BudgetProjection$2,539,66$949,96$3,489,63 370 %Diff14to155.91%5.30%5.74%