2015-08-03 CC Agenda Packetibertvillc
smdl Uvfng. Big Ufa.
City of Albertville Council Agenda
Monday, August 4, 2015
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
BUDGET WORKSHOP — Immediately Following Regular Meeting
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Recognitions — Presentations — Introductions
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the July 20, 2015 City Council regular meeting minutes as presented (pgs 4-9)
B. Approve the July 20, 2015 City Council workshop meeting minutes as presented (pgs
10-11)
C. Authorize the Monday, August 3, 2015 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 12)
D. Accept Fire Department Update (pg 13)
E. Approve purchasing a Ford F550, complete with dump box, Boss V-plow and light
package for $59,106 (pg 14)
F. Approve Pay Estimate No. 1 to Omann Brothers Paving, Inc. in the amount
$196,126.51 for 57th Street NE & Utility Improvements
7. Public Hearings — None
8. Department Business
A. City Council
M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-08-03 CC Agenda.doc
Meeting Date: August 3, 2015
Agenda Page 1
City of Albertville Council Agenda
Monday, August 3, 2015 Page 2 of 3
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Planning/Zoning
1). Albertville Premium Outlet Mall — Food Trucks (pgs 15-18)
(Motion to adopt Ordinance No. 2015-06 approving an amendment to Chapter 4
(Peddlers, Solicitors, and Transient Merchants), Section 4-4-6 (Additional
Restrictions for Transient Merchants), to permit mobile food units (MFUs) within
200 feet of existing food establishments within a shopping center with approval
of the shopping center's owner.)
C. Public Works/Engineering
1). 2015 Greenhaven Street Improvements (pgs 19-21)
(Motion to approve Resolution No. 2015-031 entitled A Resolution Approving
Plans and Specifications and Accepting Low Bid for The 2015 Greenhaven Street
Improvements.)
2). Main Avenue NE Railroad Crossing (pg 22)
(Motion to authorize the Public Works Director and City Clerk to enter into an
agreement with the BNSF Railway Company for the rehab of the existing
railroad grade crossing on Main Avenue NE.)
D. Fire —None
E. Finance —None
F. City Clerk — None
G. Building —None
H. Legal —None
L Administration
1). Administrative Assistant/Building Permit Technician Position (pgs 23)
(Motion to direct staff to offer Maeghan Becker the full-time position of
Administrative Assistant/Permit Technician at a starting wage of $19.49 per hour
with a one-step increase upon passing the probationary period performance
review. The appointment to the position is conditioned on successful completion
of a background check.)
2). Sign Code Update (pgs 24-29)
(Motion to Direct City staff and the Albertville Planning Commission to
undertake the update of the Albertville Sign Code for a cost not to exceed
$3, 000.00.)
3). City Administrator's Update (pgs 30-33)
M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-08-03 CC Agenda.doc
Meeting Date: August 3, 2015
Agenda Page 2
City of Albertville Council Agenda
Monday, August 3, 2015 Page 3 of 3
9. Announcements and/or Upcoming Meetings
August 10
STMA Ice Arena, CANCELLED
August 11
Planning Commission, 7:00 p.m.
August 17
City Council, 7:00 p.m.
Budget Workshop, Immediately Following Regular Meeting
August 24
Joint Powers Water Board, 6:30 p.m.
September 7
City Offices Closed, Labor Day
September 8
City Council, 7:00 p.m.
September 14
STMA Ice Arena, 6:00 p.m.
TBD
Planning Commission, 7:00 p.m.
September 21
City Council, 7:00 p.m.
September 28
Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
AUGUST
Su
M
Tu
W
Th
F
Sa
1
2
cc 3
4
5
6
7
8
9
Ice 10
Pc 11
12
13
14
15
16
cc 17
18
19
20
21
22
23
JP24
25
26
27
28
29
30
31
10. Adjournment
SEPTEMBER
Su
M
Tu
W
Th
F
Sa
1
2
3
4
5
6
" 7
cc 8
9
10
11
12
13
Ice 14
Pc15
16
17
18
19
20
cc 21
22
23
24
25
26
27
JP28PK
29
30
M:APublic Data\City Council\Council Agendas\2015 Agendas\2015-08-03 CC Agenda.doc
Meeting Date: August 3, 2015
Agenda Page 3
Nlbertville
Smoii T... Wving. Big City Wft.
ALBERTVILLE CITY COUNCIL
Monday, July 20, 2015
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:24 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Councilmembers Hudson, Sorensen, and Vetsch
Absent: Councilmember Olson
7:00 PM
Staff Present: City Administrator-PWD Adam Nafstad, City Planner Al Brixius, Finance Director
Tina Lannes, Fire Chief Eric Bullen, and City Clerk Kimberly Olson
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — None
4. PUBLIC FORUM — (time reserved 5 minutes)
There was no one present to speak at the forum.
5. AMENDMENTS TO THE AGENDA
Nafstad added Compost Site Discussion as Item I3.
Motioned by Vetsch, seconded by Hudson, to adopt the Agenda as amended. Aye: Hendrickson,
Hudson, Sorensen, and Vetsch. Nays: None. Absent. Olson. MOTION DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is
listed on the Consent agenda following the approval of the remaining Consent items. These
items will be approved by a separate motion.
A. Approve the July 6, 2015 regular City Council meeting minutes as presented
B. Authorize the Monday, July 20, 2015 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
Page 1
Agenda Page 4
C. Approve the Contract for Law Enforcement Services from the Wright County Sheriff's
Office for 2016 and 2017
D. 2nd Quarter Budget to Actual report
E. Accounts Receivable report
Vetsch asked that Item C be discussed prior to approval.
Vetsch indicated he had concerns with the additional four hours of service as crime has been shown
to be trending down. He would like to discuss the item in 2016 to evaluate if the additional hours
will be needed for 2017. Nafstad replied that the Council may annually review the contract and the
City would need to provide notice to Wright County before August 2016 if there are to be changes to
the hours of service.
Motioned by Hendrickson, seconded by Sorensen, to approve the Consent Agenda as presented.
Ayes: Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Planning Commission
Hudson reported the Planning Commission heard a request for a Conditional Use Permit to relocate
a home to PID 101-500-111-101. He stated that the City Planner would like to update the sign
ordinance and had inquired if the Planning Commission was in favor of doing so. Brixius stated the
current sign ordinance is difficult to follow and interpret and he feels it would be helpful to
restructure the outline of the sign ordinance. He would like to bring forward the anticipated costs for
such a review to the City Council.
Vetsch stated that Neighbor's Saloon and Eatery has had a temporary off premises sign up for much
longer than a temporary sign can be issued for. He asked staff to address the issue. He concerns that
if these issues are not addressed, even more widespread violations of city ordinances will occur
across Albertville.
Fire Board
Sorensen reported that at the Board meeting, he felt the Board would like Albertville to take the lead
in the Joint Powers discussion. Nafstad reported the city administrators were tasked with listing
options available to the Board for the bulleted items the Albertville City Attorney had put together
addressing some of the larger issues. Sorensen stated they would also like to have a workshop with
both City Councils.
City Council Meeting Minutes Page 2
Regular Meeting of July 20, 2015 Agenda Page 5
B. Fire
1). Fire Department Update
Bullen reported that he spoke with the State Fire Marshal regarding a joint powers agreement versus
a fire district.
Bullen stated National Night Out is on August 4 and they have received two requests for a fire truck
to visit block parties.
Bullen reported they will need to hire Reserve Firefighters as their numbers will be down by the end
of the year and the department is authorized to have 33 firefighters.
Hendrickson stated there was some confusion on social media regarding the weather sirens and she
asked if that information could be put out in the community. She also inquired about weather radios.
Lannes reported the City had purchased the radios for residents to buy and the left over ones were
given as prizes during Explore Your Parks Night.
C. Planning/Zoning
1). Finken Zoning Inquiry
Brixius reported that the applicant would like to apply for a Conditional Use Permit to utilize the
parcel north of the Shoppes at Prairie Run to sell 6-10 high quality garden sheds. Brixius reported
that the property is zoned B-2 and does not allow sales lots. Temporary seasonal sales are allowed
in the district, but the definition in the code is fairly limited to what is considered seasonal sales.
Staff had determined that sheds did not fall under the definition of temporary seasonal sales.
Brixius stated that the Council may expand the definition of temporary seasonal sales to allow this
use. He indicated the applicant would need to comply with the standards outlined for temporary
seasonal sales and stated this may prompt others to seek a similar request. He stated the applicant
will need to understand this is a temporary arrangement and not a permanent sales lot; it would need
to be on a hard surface and not in the right of way.
Sorensen inquired where the sales would take place and Brixius explained the applicant has an office
in the adjacent lot. Nafstad stated this was a unique request.
Hudson would like to see a way for property owners, using whatever mechanism necessary, to be
allowed to use their property in an interim use until it is developed. Brixius suggested if Council
wishes to allow the use, it should be under either an interim use permit or a temporary seasonal sales
permit, so that there is an expiration to the sales.
Brixius stated his concern is the overall look. Hendrickson agreed and inquired how they follow up
on maintenance such as mowing. Brixius stated it can be part of the requirements, but the applicant
must also adhere to the code on maintaining grass and weeds. Brixius strongly recommended that
the area be a paved surface so that the sales area is clearly defined. Nafstad inquired if they could
look at an alternative surface because it is a temporary permit. Brixius replied that the code does not
specifically say it must be a paved surface, but does say it cannot be on a landscaped surface.
City Council Meeting Minutes Page 3
Regular Meeting of July 20, 2015 Agenda Page 6
Sorensen would like to hear what the Planning Commission has to say regarding the request and
Hendrickson agreed. Hudson would like to hear from the applicant on their vision for the area.
Brixius stated he would forward the request for the Planning Commission for discussion.
2). Food Trucks at Albertville Premium Outlet Mall
Brixius reported there was a request for a mobile food truck at the Outlet Mall and upon review of
the application and site plan, it was noted that the location of the truck would be on the plaza within
200 feet of the Subway restaurant at the mall. The code specifically states that mobile food trucks
must maintain at least a 200 foot distance from established restaurants. The mall has been able to
relocate the truck to meet the requirement, but would prefer the food trucks to be on the plaza and
they also had safety concerns regarding pedestrians crossing traffic to get to the food trucks.
Brixius stated there were two options that could resolve the situation: 1) draft an exception to the
200 foot setback to allow shopping center owners to allow an MFU within 200 feet of an established
restaurant within the shopping center or 2) amend only the Outlet Mall PUD to allow an MFU within
200 feet of an established restaurant within the Outlet Mall.
Sorensen was supportive of allowing the exception. Hudson felt the first option was most fair to all.
Vetsch suggested they pursue the second option and wait to see if there is a request from one of the
other shopping centers before pursuing the first option. Nafstad inquired to the cost of each option
and Brixius replied the first would be the most inexpensive. The second option would make the
Outlet Mall pursue a PUD amendment and it would be up to staff and Council to decide whether to
pass that cost along to the Outlet Mall.
D. Finance — None
E. City Clerk —None
F. Public Works/Engineering — None
G. Building —None
H. Legal — None
L Administration
1). Tax Forfeit Properties
Nafstad reported there are three tax forfeit lots up for sale the City may have an interest in:
Parcel 101500014313, a portion of 51" Street NE east of Lannon Avenue NE.
Parcel 101086000020, the storm water ponds located in the Albertville Crossing plat
(Cobom's).
Parcel 101500011400, a wetland parcel located north of the railroad and immediately west of
Barthel Industrial Drive NE across from the Marine property.
City Council Meeting Minutes Page 4
Regular Meeting of July 20, 2015 Agenda Page 7
Motioned by Sorensen, seconded by Vetsch, to Adopt Resolution No. 2015-029 Requesting the
State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson,
Hudson, Sorensen, and Vetsch. Nays: None. Absent. Olson. MOTION DECLARED CARRIED.
2). City Administrator's Update
Nafstad reported there were two recent liquor license violations and staff is planning on sending the
$500 invoice to each for the civil fine relating to liquor violations.
Nafstad stated the recent rains impacted the construction at 571h Street NE. Vetsch inquired if the
project could have been started a week earlier. Nafstad replied the sidewalks and the church parking
were started the week after Friendly City Days.
Nafstad reported that Kraft Hockeyville USA will present a check to the STMA Youth Hockey
Association on July 29.
3). Compost Site Discussion
Nafstad reported this site came up at the meeting regarding the Westbridge reconsideration request.
He inquired if the Council is interested in selling the lot. He stated he received a call inquiring how
much the City would sell the lot for. The lot is one parcel and is about 20 acres. He stated they may
want to look at reducing the size of the lot or allowing an additional use on the lot.
Council discussed the parcel's proximity to the lake and how much of the lot to keep as compost.
Vetsch stated they will want to make sure there is enough room in case there are strong storms that
result in a lot of debris.
Nafstad stated they have discussed several uses for the site such as activity fields, commercial use,
activity dome, and a mix of residential and fields. Brixius stated that the parcel is zoned P/I, Public
Institutional.
Sorensen stated that if there are interested parties, he felt all City -owned properties could be for sale.
Nafstad stated that the City would need to work with the County to determine market value for the
lot. Brixius stated that it may need an appraisal if they are selling public land.
Hudson stated they should determine what the City's needs are for the site and then consider selling
the remainder of the lot. He said they must determine the size and capacity needed for the compost
site and future needs. Vetsch stated that Otsego uses the site and the size will continue to grow.
Nafstad inquired if Council sees this as the permanent site for the compost site. He stated there
really is no other feasible lot for the compost site. Sorensen stated the site is established and the
residents depend on it.
Vetsch inquired if staff can talk to the School District to see how they doing with fields and if they
are in need of more. Nafstad replied it is time to have that discussion and he will contact Dr. Behle.
City Council Meeting Minutes Page 5
Regular Meeting of July 20, 2015 Agenda Page 8
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
July 27
Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
August 3
City Council, 7:00 p.m.
Budget Workshop, Immediately following regular meeting
August 10
STMA Ice Arena Board, CANCELLED
August 11
Planning Commission, 7:00 p.m.
August 17
City Council, 7:00 p.m.
Budget Workshop, Immediately following regular meeting
August 24
Joint Powers Water Board, 6:30 p.m.
Su
M
TuI.h.Ir
F.Ir
172374
5
cc 6
7
8
9
10
11
12
ice 13
Pc14
15
16
17
18
19
cc 20
21
22
23
24
25
26
JP27PK
28
29
30
31
10. ADJOURNMENT
AUGUST
Su
7
M
Tu
W
Th
F
Sa
1
2
cc 3
4
5
6
7
8
9
Ice 10
Pc 11
12
13
14
15
16
cc 17
18
19
20
21
22
23
JP24
25
26
27
28
29
Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 8:51 p.m. Ayes:
Hendrickson, Hudson, Sorensen, and Vetsch. Nays: None. Absent: Olson. MOTIONDECLARED
CARRIED.
Respectfully submitted,
Kimberly A. Olson, City Clerk
City Council Meeting Minutes Page 6
Regular Meeting of July 20, 2015 Agenda Page 9
A,IbertviIle
Small Town Uvin9 . BigCity We.
4
CITY COUNCIL WORKSHOP
CITY HALL - COUNCIL CHAMBERS
Monday, July 20, 2014
DRAFT MINUTES
1. CALL TO ORDER
The meeting was called to order at 6:39 p.m.
Present: Mayor Hendrickson and Council members Hudson, Sorensen, and Vetsch
Absent: Council member Olson
Others Present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, and
City Clerk Kimberly Olson
2. LONG TERM CIP PRESENTATION BY ABDO
Kevin Knopik, from Abdo, Eick, & Meyers, LLP, was present at the meeting. Knopik reviewed
the long range assumptions they used for the CIP such as no growth in the City, general fund
balance of 50%, and conservative revenue and expense increases. Sorensen inquired about the
50% general fund balance and what Knopik sees in other cities. Knopik stated that last year they
used 40%, but 50% is better and a buffer for unanticipated expenditures. He stated it is not
uncommon to see 60-70%, but the Office of the State Auditor's minimum is 30%. Vetsch
cautioned that just because the money shows as being available, it is budgeted for specific line
items and is not there just to spend. Knopik stated that inflation costs will slowly bring that fund
balance down over the next several years.
Knopik reported that tax capacity is a tool to analyze the City's financials. He stated the graph
showed the capacity going up from 2012 due to the I-94 project.
Knopik explained how the capital levy used to be in the general fund and their office
recommended it be pulled out of the general fund. He stated that the Council will see a clearer
picture of the general fund without the capital included.
Knopik reviewed the projected residential taxes that property owners will pay until 2020. The
projected amounts were for Albertville's portion of the taxes only.
Knopik reported the debt service levies were adjusted to make sure that each fund will have
sufficient cash to meet the bond requirements.
Agencfi*age 10
Knopik reviewed the enterprise funds. He stated the sewer fund looks healthy, but there will be
a multimillion dollar Wastewater Treatment Facility upgrade needed in 2022. He stated the
water fund will be in deficit in 2020 and recommended a full utility rate study. Hendrickson
inquired about the $1.00 annual base increase the Council passed a few years ago. Nafstad
replied that projection includes those base increases. Knopik indicated a full rate study would
identify the types of utility users in the area and address tiers most used. He suggested it would
be beneficial to look at enterprise rates and gradual improvements are often preferred over on
large increase to correct the deficit. Nafstad indicated they could achieve a deficit free water
fund, but Lannes indicated that it would still not address funding for capital repairs and does not
include depreciation. Hendrickson inquired what other means are available to alleviate the future
deficit. Knopik replied he has not seen a city do a tax levy to fund water operations. He stated
Albertville has four years to take steps in order to avoid a deficit.
Hendrickson inquired if the sewer fund was doing well. Nafstad reported they are not funding
depreciation. He added the funding for the Wastewater Treatment Facility would not be cash on
hand, but would require an ability to fund debt.
3. ADJOURNMENT
The meeting was adjourned at 7:23 p.m.
Respectfully submitted,
Kimberly A. Olson, City Clerk
City Council Meeting Minutes Page 2
Workshop Meeting of July 20, 2015 Agenda Page 11
�lbcrtvill£ Mayor and Council Request for Action
Smoii living. gig uF..
July 30, 2015
SUBJECT: CONSENT - FINANCE — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, August 3, 2015 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
M:\Public Data\City Council\Council Packet Infonnation\2015\080315\2015-08-03 Finance Bills Report (RCA).doc
Meeting Date: August 3, 2015
a Page 12
b£rtVijj �lC
&mQl Town Wag. ft OW Imo. Mayor and Council Communication
July 30, 2015
SUBJECT: FIRE DEPARTMENT UPDATE
CALLS FOR SERVICE:
• 143 total calls for the year
• 14 calls in Albertville for the month of July
GENERAL ADNIINISTRATION:
Please see the information below from Wright County Emergency Management in response to
the questions about the warning sirens for severe weather
When Are Weather Sirens Activated?
• Requested by National Weather Service, Law Enforcement, Fire/Rescue, EMS,
SKYWARN Spotters, Other Trained Spotters.
• Reports of dangerous w i n d s in excess of 70 MPH.
• Reports of funnels/tornados by trained personnel
• Citizen reports of funnels/tornados that cann of be immediately verified by trained
personnel
• Hail of 1" or over in diameter
• Sirens sound for 2-3 minutes & go silent
• Attempt to activate sirens in effected area as much as possible.
• There is NOT AN ALL CLEAR SIREN
• Sirens within 10 miles of the Monticello Nuclear plant will all sound simultaneously.
There is no way to individually sound these linked sirens.
UPCOMING EVENTS:
• Tuesday, August 41h - National Night Out
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: None
M:\Public Data\City Council\Council Packet Infonnation\2015\080315\2015-08-03 Fire Update.doc
Meeting Date: August 3, 2015
enda Page 13
jA\1b�rtvi 11 �
Small Town Urine. Dip .HW Ub.
Mayor and Council Request for Action
August 3, 2015
SUBJECT: PUBLIC WORKS - PURCHASE OF 2016 FORD F550, COMPLETE WITH DUMP Box,
BOSS V-PLOW AND LIGHT PACKAGE.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve purchasing a Ford F550, complete with dump box, Boss V-plow and
light package for $59,106.
BACKGROUND: This is a programmed replacement of the 1998 Chevy K-3500 one ton dump
truck.
KEY ISSUES:
• Repair costs are beginning to exceed the value of the 1998 Chevy.
• This is a primary piece of equipment for public works and essential to our operation.
• The truck is used for every snowfall and most days of the week.
• The new truck is slightly larger than the current vehicle and better suited for our operations.
• The truck is being purchased through the state contract.
FINANCIAL CONSIDERATIONS: The cost associated with the truck is a budgeted
expenditure and will be funded through Capital Reserves and the 2015 Capital Budget for this
purchase. Annually the city budgets approximately $40,000 for replacement of the public works
fleet. Our goal is to increase this amount annually by approximately 4% to meet the 20 year
replacement needs of the department.
LEGAL CONSIDERATIONS: The City has the authority to replace and purchase equipment
as necessary to maintain the City infrastructure.
Responsible Person/Department: Tim Guimont, Public Works Supervisor
Submitted through: Adam Nafstad, City Administrator-PWD
M:\Public Data\City Council\Council Packet Information\2015\080315\2015-08-03 PW Truck Purchase.doc
Meeting Date August 3, 2015
a Page 14
NIbertville
�Town �ftMw.. Mayor and Council Request for Action
July 30, 2015
SUBJECT: PLANNING - ALBERTVILLE PREMIUM OUTLETS — FOOD TRUCKS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Adopt Ordinance No. 2015-06 approving an amendment to Chapter 4 (Peddlers,
Solicitors, and Transient Merchants), Section 4-4-6 (Additional Restrictions for Transient
Merchants), to permit mobile food units (MFUs) within 200 feet of existing food establishments
within a shopping center with approval of the shopping center's owner.
BACKGROUND: The Outlet Mall recently applied for a MFU license to locate a food truck at
the Mall. The preferred location was in the northwest pedestrian area of Outlet Mall Phase I. In
staff review with the applicant, we found that the preferred Outlet Mall MFU location fell within
200 feet of the Subway sandwich shop (one of the Mall tenants). The solution for this license
was to locate the MFU within the parking lot, 200 feet away from Subway. While this
temporary fix was acceptable, the Outlet Mall prefers placing the MFU on their plaza area, closer
to the storefronts and sidewalk. This location removes the MFU from the parking lot, and
removes them from areas that may conflict with traffic and avoids the need to have pedestrians
patronizing the MFU walk through the parking lots and traffic areas. In addition, the General
Manager of the Mall has indicated that due to the limited food options at the Mall, food trucks
are brought in to contribute to the shopping experience. The location of MFUs on the plaza area
would offer customers convenience in accessing this food opportunity. As such, the Outlet Mall
requested to be exempt from the 200 foot mobile food unit setback rule from food vendors that
are tenants within the Mall.
The City Council discussed the option of amending mobile food unit regulations to permit MFUs
within 200 feet of established food businesses in shopping centers at the July 20, 2015 City
Council meeting. The Council decided to offer some flexibility to the Outlet Mall and other
shopping centers or multiple tenant owners (Albertville Crossing, Shoppes of Prairie Run,
Shoppes of Towne Lakes, etc.) with regards to mobile food unit setbacks, but recommends that
any exception only apply to restaurants within the same property. An MFU would still need to
maintain a 200 foot separation from restaurants on adjoining lots.
Planning staff amended Section 4-4-6 mobile food unit regulations to permit a setback exception
for shopping centers, as directed by the City Council. The draft ordinance amendment is
attached to this memorandum for consideration at the August 3, 2015 Council meeting.
Responsible Person/Department: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment: Ordinance No. 2015-06
Outlet Mall Layout Map
M:\Public Data\City Council\Council Packet Infonnation\2015\080315\Outlet Mall Food Truck RCA (2).doc
Meeting Date: August 3, 2015
enda Page 15
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO.2015-06
AN ORDINANCE AMENDING CITY CODE CHAPTER 4 (PEDDLERS, SOLICITORS
AND TRANSIENT MERCHANTS) OF THE 2005 ALBERTVILLE MUNICIPAL CITY
CODE, RELATING TO MOBILE FOOD UNIT (FOOD TRUCK REGULATIONS
Section 2. Section 4-4-6 (Additional Restrictions for Transient Merchants) of Chapter 4
(Peddlers, Solicitors and Transient Merchants) is hereby amended as follows:
4-4-6 ADDITIONAL RESTRICTIONS FOR TRANSIENT MERCHANTS
F. Mobile food units (MFUs) and food carts, with the exception of exempt groups or vendors as
provided in Section 4-4-11 of this Chapter, are required to meet the additional following
standards:
1. MFUs must be licensed by the Minnesota Health Department, and must adhere to State
regulations for food trucks as provided in Food Code Chapter 4626.1860 Mobile Food
Establishments; Seasonal Temporary Food Stands; Seasonal Permanent Food Stands.
Evidence of the State license must be provided to the City as part of the local license
application.
2. MFUs operations are limited to the business, industrial, and public/institutional districts,
and are not permitted between the hours of ten o'clock (10:00) p.m. and eight o'clock
(8:00) a.m. Ice cream truck vendors may operate in all zoning districts, but must adhere
to the described hours of operation.
3. MFU sites shall be kept in a neat and orderly manner, and shall adhere to the following
site requirements:
a. Trash and/or recycling collection and cleanup must be provided.
b. MFUs must provide independent power supply which is screened from view.
Generators are permitted.
c. MFUs may not maintain or use outside sound amplifying equipment, televisions
or other similar visual entertainment devices, lights or noisemakers such as bells,
horns or whistles. Ice cream trucks traveling through a residential district may
have outdoor music or noise -making devices to announce their presence.
Page 1
Agenda Page 16
City of Albertville
Ordinance No. 2015-06
Page 2
d. MFUs cannot obstruct the movement of pedestrians or vehicles or pose a hazard
to public safety.
e. MFUs shall be located on an asphalt or concrete surface.
f. MFUs may not be located within 200 feet of existing restaurants or coffee shops,
as measured from the MFU to the food service building. However MFUs may be
permitted within 200 ft. of existing food establishments within the same shopper
center, with permission from the shopping center's owner.
g. MFUs must close during adverse weather conditions when shelter is not provided.
4. MFUs must be located on private property, and the applicant must provide written
consent from the property owner. However, MFUs may be located in a public park with
approval from the City, and ice cream trucks are allowed to operate within the public
right-of-way in residential districts.
5. Ice cream truck vendors are required to undergo a criminal background check prior to
operating in the community, at the cost of the applicant.
6. If MFU sites are found to be in non-compliance with any conditions as provided in
Chapter 4 of the Ordinance, the City reserves the right to revoke the MFU transient
merchant license.
This amendment shall be in full force and effective immediately following its passage and
publication.
Adopted by the Albertville City Council this 3rd day of August 2015.
ATTEST:
Kimberly A. Olson, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 17
This eahm b Provided for imtrAve putpw wy. aad 4111 aot 6e d«Joed U be awarnnry,
IapreSeMSM40r Wem tby Le A dIbat the Cermr.Common Neu buildings Wkr
store %iU he u iilastwed on this exMt it, or that uty toamU wtkb rmy be raferwced w this
CAIN, vilataaydm beoccagntsohSe Caotee. LandioAMS4 4Ad9ktOmodi[y3icE,
.Mgumtfoa and omrpaats o[the Csnter at Jay r;n
.,eusrwero�r
e / AarJJt
Hr� tZ'A-DOO
OUTLOTA
Project Data
TotafGLA 420,647 Site Plan
TOTAL. PARKING SPACES: 2362
SPACEIIOOO SF OF GIA: 5,50 25 V �.1m f
"fled: January 13, 2011 0 "EXH �IT '
Agenda Page 18
lb :rtvi11c Mayor and Council Request for Action
Small Town Uving. Dip .HW Ub.
July 30, 2015
SUBJECT: ENGINEERING — 2015 GREENHAVEN STREET IMPROVEMENTS
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
approval of the plans and specifications and acceptance of the lowest bid received for the 2015
Greenhaven Street Improvements project. It is respectfully requested that the Mayor and
Council consider the following motion:
MOTION TO: Approve Resolution No. 2015-030 entitled A Resolution Approving Plans and
Specifications and Accepting Low Bid for The 2015 Greenhaven Street Improvements.
BACKGROUND: As authorized by the Council, the proposed Greenhaven Street Improvements
project was advertised and on July 28, bids for the project were opened. A total of five (5) bids
were received with proposals ranging from $184,185.50 to $250,059, and as tabulated below:
Omann Bros.
$184,185.50
Northwest Asphalt
$196,252.50
Rum River Contracting
$220,308.20
Hardrives Inc.
$243,339.02
Mid-Mn Hot Mix
$250,059.50
The scope of the project is generally limited to reclamation and paving of 591h Circle NE and 581h
Street NE. Quantity for subgrade correction under approximately 30% of the project has been
included, should it be necessary.
Omann Brothers, Inc., of Albertville, submitted the low bid for the project in the amount of
$184,185.50. Omann Brother's is very familiar with this type of project and has completed
several similar projects in Albertville and surroundings communities.
KEY ISSUES:
• The existing pavement was constructed is the 80's and is in very poor condition.
• Project is consistent with 5-Year Street Improvement Plan
• Low Bid for the project is $180,518
• Low Bid Received by Omann Brother's, Inc.
POLICY CONSIDERATIONS: Approval of plans and specifications and acceptance of bids is
subject to Mayor and City Council approval.
FINANCIAL CONSIDERATIONS: Annually the City budgets for infrastructure maintenance
and preservation. The proposed project would be funded through capital reserves designated for
transportation. The bid amount for construction of the project is $185,186. Overhead associated
with the project is estimated to be approximately 12% of construction, or approximately $22,000.
M:\Public Data\City Council\Council Packet Information\2015\080315\2015 Greenhaven Street huprovements Award (RCA).doc
Meeting Date: August 3, 2015
enda Page 19
Mayor and Council Communication — August 3, 2015
2015 Greenhaven Street Improvements Page 2 of 2
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize
municipal improvements and to accept or reject bids for municipal improvements.
Submitted Through: Adam Nafstad, City Administrator - PWD
Attachments: Resolution No. 2015-030
On File: Plans and Specifications
Bid Abstract
M:\Public Data\City Council\Council Packet Infonnation\2015\080315\2015 Greenbaven Street Improvements Award (RCA).doc
Meeting Date: August 3, 2015
enda Page 20
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2015-030
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ACCEPTING LOW BID FOR THE 2015 GREENHAVEN STREET
IMPROVEMENTS
WHEREAS, plans and specifications for paving and other related municipal improvements to
certain City streets have been prepared by Bolton & Menk, Inc. and such plans and specification
have been presented to the Albertville City Council for approval; and
WHEREAS, pursuant to an advertisement for bids for the proposed improvements, bids were
received, opened and tabulated according to law; and
WHEREAS, it appears that Omann Brothers, Inc. of Albertville, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Minnesota, as follows:
1. Such Plans and Specifications, a copy of which are on file with the City Clerk, are hereby
approved.
2.
3. The bid of Omann Brothers, Inc. said "Low Bidder" in the amount of $184,185.50 for the
construction of said improvements in accordance with the plans and specifications and
advertisement for bids is the lowest responsible bid.
4. Said bid of said Low Bidder is accepted.
5. The City Administrator and City Clerk are hereby authorized and directed to enter into a
contract with said "Low Bidder" for the construction of said improvements for and on
behalf of the City of Albertville.
Adopted by the Albertville City Council this Yd day of August, 2015.
ATTEST:
Kimberly A. Olson, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 21
lb :rtvi11c Mayor and Council Request for Action
Small Town Uving. Dip .HW Ub.
July 30, 2015
SUBJECT: ENGINEERING — MAIN AVENUE NE RAILROAD CROSSING
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
improving the BNSF Railroad crossing on Main Avenue NE. It is respectfully requested that the
Mayor and Council consider the following motion:
MOTION TO: Authorize the Public Works Director and City Clerk to enter into an agreement
with the BNSF Railway Company for the rehab of the existing railroad grade crossing on Main
Avenue NE.
INFORMATION: BNSF has provided an estimate to improve the Main Avenue NE crossing in
the amount of $61,659. If the City desires to move forward with the improvement as estimated,
BNSF will prepare an agreement for the City to enter into.
BNSF's estimate includes replacing the existing timber crossing with 80-feet of concrete surface.
Their estimate does not include paving the approached or traffic control, which I estimate will
cost approximately $15,000. Staff would obtain quotes for work not performed by BNSF.
KEY ISSUES:
• The existing crossing is rough and beyond simple repair.
• Project scope consists of replacing the existing railroad crossing and street patching.
• The project cost is estimated to be approximately $76,500.
• In discussions with BNSF, it sounds as if construction yet this year is still possible, but
not guaranteed.
FINANCIAL CONSIDERATIONS: The proposed project would be funded through capital
reserves designated for transportation
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to order and
authorize municipal improvements.
Submitted Through: Adam Nafstad, City Administrator - PWD
On File: BNSF Estimate
M:\Public Data\City Council\Council Packet Information\2015\080315\2015 BNSF Xing RCA.doc
Meeting Date: August 3, 2015
a Page 22
NIbertville Mayor and Council Request for Action
Small Town Urine. SIQ ay UP —
July 30, 2015
SUBJECT: FULL-TIME ADMINISTRATIVE ASSISTANT/BUILDING PERMIT TECHNICIAN
POSITION — MAEGHAN BECKER
RECOMMENDATION: It is respectfully requested that the Mayor and City Council approve the
following:
MOTION TO: Direct staff to offer Maeghan Becker the full-time positon of Administrative
Assistant/Permit Technician at a starting wage of $19.49 per hour with a one-step increase upon
passing the probationary period performance review. The appointment to the position is
conditioned on successful completion of a background check.
INFORMATION: The position was advertised and approximately 60 applications were received
and reviewed. Staff interviewed eleven (11) applicants and Maeghan Becker is recommended for
the position. During the selection process Ms. Becker demonstrated very strong communication
and customer service skills. Maeghan has a willingness to learn and is an ambitious individual
who is motivated by challenges. It is believed that Maeghan will be a great addition to the City.
KEY ISSUES:
• Staff recommends offering the position to Maeghan Becker.
• The starting pay rate for the position is $19.49 per hour.
• Meaghan will accrue vacation and sick leave per the City's personnel policy, beginning at
5 days of vacation per year.
• It is anticipated that Meaghan will start on Monday, August 24.
FINANCIAL CONSIDERATIONS: The pay range for the position is $19.49 to $22.05 per hour.
This is a budgeted position.
LEGAL ISSUES: The City Council has the authority to establish new positions and hire qualified
personnel.
Submitted Through: Adam Nafstad, City Administrator - PWD
Documents on File: Job Description, Position Posting, Application Materials
M:\Public Data\City Council\Council Packet Information\2015\080315\073015 Admin Asst - Bldg Tech Position RCA.doc
Meeting Date: August 3, 2015
a Page 23
NIbertville
�Town �ftMVUft. Mayor and Council Request for Action
July 30, 2015
SUBJECT: ADMINISTRATION - ALBERTVILLE SIGN CODE UPDATE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Direct City staff and the Albertville Planning Commission to undertake the
update of the Albertville Sign Code for a cost not to exceed $3,000.00.
BACKGROUND: The City would like to review the current zoning and development
regulations to determine if they address the needs of residents, businesses, and the City at large.
Staff determined that the sign regulations would be an excellent starting point for code review.
Staff discussed this with the Planning Commission and presented the attached report and sign
regulation outline at their July meeting. The Planning Commission is willing to undertake this
assignment.
KEY ISSUES:
• The Sign Code format is disjointed and difficult to use. The first step in updating the
code would be to reformat the existing code into a more user friendly format.
• The City has undertaken numerous sign regulation amendments over the last 10 years.
The update will insure that these amendments have properly been incorporated into the
ordinance. The update will evaluate the code effectiveness.
• The City has approved a number of comprehensive sign plans for the Outlet Mall,
Albertville Crossings, Shoppes at Towne Lakes, etc. These comprehensive sign plans
offer some creative sign treatments that may be beneficial to some of the City's
freestanding businesses.
• The Supreme Court case Reed Vs. Town of Gilbert has required additional content
neutral elements that must be considered in City sign codes.
• Based on past projects, we estimate that the production work on the Sign Code update
will not exceed $3,000.00. Meetings will be the regularly scheduled Planning
Commission meetings and covered by the flat meeting charge.
POLICY/PRACTICES CONSIDERATIONS: Changes to the Sign Code will require to
undergo public hearing, Planning Commission recommendations, and final Council adoption.
FINANCIAL CONSIDERATIONS: We estimate that the production work to update the
Albertville Sign Code will not exceed $3,000.00. Funds will be from the City's planning budget.
M:\Public Data\City Council\Council Packet Infonnation\2015\080315\Sign Code Update RCA.doc
Meeting Date: August 3, 2015
enda Page 24
Mayor and Council Request for Action — August 3, 2015
Sign Code Update Page 2 of 2
LEGAL CONSIDERATIONS: The update will be processed in accordance with State Statutes
and formally adopted by the City Council.
Responsible Person/Title: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment: March 26, 2015 Planning Memorandum
M:\Public Data\City Council\Council Packet Infonnation\2015\080315\Sign Code Update RCA.doc
Meeting Date: August 3, 2015
enda Page 25
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
MEMORANDUM
TO: Adam Nafstad
FROM: Alan Brixius
DATE: March 26, 2015
RE: Albertville — Sign Regulations
FILE NO: 163.05 — 15.04
BACKGROUND
The City would like to review current zoning and development regulations to determine
if they address the needs of the residents, businesses, and City at large. Staff
determined the Sign Regulations would be a good starting point for the following
reasons:
1. Review of the Sign Regulations reveals that its format and structure is disjointed
and difficult to use.
2. The City has undertaken numerous Sign Regulations amendments over the last
10 years. The regulations review will be undertaken to ensure the past
amendments have been properly incorporated.
3. The City has approved a number of comprehensive sign plans for the Outlet Mall,
Albertville Crossing, and Shoppes at Towne Lakes. These comprehensive sign
plans offer some innovative sign treatments that may be beneficial to some of the
City's freestanding businesses.
In review of the Sign Regulations, we would recommend the following changes:
The format of the current Sign Regulations does not function well. We would propose
the following outline to make the ordinance less confusing and easier to use. We have
also included suggested changes within the following outline.
Agenda Page 26
SIGN REGULATIONS OUTLINE
Sign Regulations Purpose Statement
Definitions
General Provisions
Building Code Requirements
Illumination Standards
Sign Location / Setbacks
Sign Conditions
Sign Height Provisions
Permitted Sign Without a Permit
Government Signs
Address Numbers
Political Campaign Signs
Non -Commercial Opinion Signs
Holiday Displays
Construction Signs
Real Estate For Sale / For Rent Signs / Open Houses
Flags and Memorials
Garage Sale Signs
Window Signs
Directional Signs
Prohibited Signs
Signs That Mimic Traffic Control Devices
Signs That Obstruct Traffic Visibility
Motion of Flashing Signs
Signs Mounted on Trees, Utility Poles, etc.
Signs Mounted on Vehicles or Trailers
Non -Conforming Signs Provisions
This section will reflect State Statutes for the treatment of non -conforming
structures.
General District Standards
DISTRICT
USE
A-1, A-2 Agriculture
R-1A, R-1, R-2, R-3 Low Density Single Family
R-4, R-5, R-6, R-7, R-8, RMH Medium and High Density
B-1, B-2, B-3, B-4 Commercial
1-1, 1-2 Industrial
P/I Public/Institutional
2
Agenda Page 27
Currently, Albertville Sign Regulations do not specifically address agricultural or
residential districts. We must look at the sign needs of the residential properties
and the non-residential conditional uses in these districts (i.e., golf courses).
Within the commercial districts, we would like to address the following sign
options:
Double Frontage Lots
Pedestrian Blade Signs (similar to Outlet Mall)
Projecting Signs
The Sign Regulations do not address the Public/Institutional Zoning District. This
will be addresses with this ordinance review.
Special Sign Standards
Within this section, we would include the following:
Signs for Gas Stations
Temporary Signs (Special Events)
Temporary Off -Premise Signs
Dynamic Signs (we would like to change the illumination standards)
For Sale / For Rent Signs
Billboards
Comprehensive Sign Plans
Administration
Permit Requirements
Variances
Enforcement Penalties
Through this review process, we can also address other sign issues identified by City
staff, Planning Commissioners and City Council members. To facilitate the Sign
Regulations review, we would propose the following steps:
Take the current regulations and re -organize it under the aforementioned format.
2. Proposed/new language would be introduced into the draft regulations in a
highlighted fashion for ease of review.
3. Work sessions with the Planning Commission to ensure that the sign regulations
language is acceptable and comprehensive in addressing local sign issues.
4. Through the Planning Commission work sessions, staff will provide ancillary
information (i.e., approved comprehensive sign plans, photos of signs, sample
Agenda Page 28
regulations) to assist the Planning Commission in their review of the Sign
Regulations.
5. A joint City Council/Planning Commission session to present the initial draft
regulations to ensure that the proposed changes can be supported by both the
Planning Commission and City Council.
6. Publication and public hearing on the Sign Regulations by the Planning
Commission to garner public opinion. The City may wish to forward copies of the
draft regulations to commercial and industrial property owners prior to the public
hearing.
7. Council review at a City Council meeting for final adoption.
4
Agenda Page 29
A\1bertville City Administrator's Update
Small Town Llving. Big oty Life.
July 30, 2015
GENERAL ADMINISTRATION
2016 Budget: The preliminary budget will be presented at Monday's workshop following the
regular meeting. Staff would like to have Council approve a Preliminary Budget and Levy on
September 8.
KRAFT Hockeyville USA: The check for arena improvements was presented on July 29 at the
Arena.
FYCC: The Board is working on the draft budget for 2016, which needs to be approved at their
August meeting. The cities will likely see a small contribution increase, which will primarily be
due to new software for programing. Program attendance remains strong. In Albertville alone,
over 850 kids attended reading in the park. FYCC's new program, The Spot, also has been well
attended with over 52 kids within the last 3 weeks.
Local Board of Appeal and Equalization: Training has changed to online training for members
of Local Boards of Appeal and Equalization. Online training opened July 1 and must be
completed by January 31, 2016. This training is a module format that can be completed in
multiple sessions. Currently, Councilmembers Sorensen and Vetsch are certified, but the
training is available to all members of the Board. Sorensen is certified until July 1, 2017 and
Vetsch until July 1, 2018. The attached provides information on how to register for the online
training.
ENGINEERING/PUBLIC WORKS
571" Street NE/Church of St. Albert Improvement Project: Utility work is scheduled to be
completed by August 10. Construction of the road will follow immediately and it is expected
that curb will placed in mid -August with paving towards the end of August or early September.
Rain and private utilities have delayed the project slightly, but overall the project is progressing
fine.
Greenhaven Streets: Bids were opened on July 28. If awarded, I expect construction to begin
late August. It will take approximately 3 weeks to complete the work.
UPCOMING EVENTS and ANNOUNCEMENTS
St. Michael Daze and Knights Challenge: Bean Bag Tournament, Friday, August 14, 6:00 p.m.
near Carnival area west of St. Michael City Hall. (See attached invitation)
Agenda Page 30
MINNESOTA- REVENUE
Memo
Date: March 12, 2015
To: All Assessors, Local and County Boards of Appeal and Equalization
From: Andrea Fish, Supervisor
Information and Education Section, Property Tax Division
Subject: Changes to Board of Appeal and Equalization Training & Compliance Certification
There will be many changes for boards of appeal and equalization this year:
moving to online training
creating new online reporting forms
new compliance certification dates
Please share this information with county staff, local board of appeal and equalization (LBAE)
board members, and county board of appeal and equalization (CBAE) board members.
Online Registration and Training for Boards of Appeal and Equaiizatio~
Online registration is now open. You can register anytime, but please allow up to 7 business
days after you register to access the training online.
• To register, visit the Minnesota Department of Revenue's website and access either the
local board or county board homepage via the following links.
o Local Board - Search "Local Board Training" at www.revenue.state.mn.us
or: b=://www.revenuc.state.mn.us/local gov/prop tax_admin/Pages/lbaetraining.aspx
o County Board - Search "County Board Training" at www.revenue.state.mn.us
or: http://www.revenue.state.mn.us/local Gov/prop- tax _adlnin/Pag-es/cbaetra.ining.aspx
You must provide an active email address when registering for the training.
A confirmation email will be sent to you with login. Note: If you register prior to July 1,
you will not receive login information until July 1 or shortly thereafter.
Step-by-step instructions regarding how to access the training will be provided in the
email.
Online training will be launched on July 1, 2015.
The training will be closed (unavailable) after January 31, 2016
Remember, the training is designed using a module format; you will complete one
module at a time
o You do not need to complete the entire training in one day.
o The system will keep track of where you left off
o Each module may take 5-15 minutes, depending on your pace.
o The entire training takes about 70-90 minutes.
644 N. Robert St., St. Paul, MN 55146 An equal opportunity employer
www.revenue.state.mn.us If you have a dlsability, we will provide this material in an alternate format
Agenda Page 31
• The training is easy to access and use.
o No special software is needed, just a browser (Internet Explorer is recommended).
• Check the Minnesota Department of Revenue's website for more information, as well as
updates regarding BAE online training.
County Board of Appeal and Equalization Record Form
You will see changes to the CBAE record forms coming soon.
• The record form is no longer a Microsoft Office Excel document; it is now an Adobe
LiveCycle form.
• You no longer have to submit the form through the EDE (electronic data exchange); it
can be submitted by a push of a button.
• The form, instructions and an FAQ document will be sent to all counties in May.
• You may also reference the memo we sent on February 13, 2015.
• We will be looking for a number of counties to test this form during the month of
April.
o If you are interested in testing the form, please contact Ricky Perez at
rickv.perez@state.mn.us by no later than 3/27115
BAE Compliance Certification Date is now February ?
Local Boards of Appeal and Equalization must prove quorum and training compliance by
February 1 of the same assessment year (this used to be December 1 of the year prior to the
board's assessment year),
LBAEs must certify in writing to the county assessor by February I" of the current
assessment year that:
• At least one voting member at each board meeting has completed the appeals and
equalization course within the last four years
• A quorum was present at each board meeting for the previous assessment year
Other dates affecting LBAEs have also been moved to February 1. For example:
If a board lost its LBAE powers and moved to open book, resolutions and proof must also
be provided to the county assessor by February 1" of the current assessment year to
reinstate its powers.
If a local board wants to transfer their powers to the county and move to open book
meetings, the notification of the decision must be provided by February 15t
We are seeking legislation to have the County Board certification moved to February 1 for the
2016 assessment year.
If you have any questions regarding these changes or about boards of appeal and equalization,
please contact the Information and Education section at ro tax.. uestions�a)state.mn.us.
600 N. Robert St., St. Paul, MN 55146 An equal opportunity employer
www.revenue.state.mn.us Ifyou have a disability, we will provide this material in an alternate format
Agenda Page 32
R. Michael
11800 Town Center Drive NE, Suite 300 • St. Michael, MN 55376 • (763) 497-2041 o Fax (763) 497-5306 . www.ci.st-michael.mn.us
July 24, 2015
City of Albertville
Mayor, Council Members and Staff
5959 Main Avenue NE
PO Box 9
Albertville, MN 55301
Dear Mayor, Council Members, and Staff:
As part of the St. Michael Daze & Knights Celebration, the St. Michael City Council
and staff would like to extend a friendly challenge to the Albertville City Council
Members, staff, and fire department to participate in a bean bag toss tournament.
The tournament will be held on Friday, August 14th at 6:00 p.m, near the Carnival
Area located west of St. Michael City Hall.
We will plan to have several boards set up so that games can be played
simultaneously. Regular bean bag toss rules will apply. Each team should have ten
participants. See you on August 14thi
Sincerely,
Jei*r-/Zachman
Mayor
Agenda Page 33