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2017-04-03 CC Agenda Packet City of Albertville Council Agenda Monday, April 3, 2017 City Council Chambers 7:00 p.m. PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. 1.Call to Order 2.Pledge of Allegiance –Roll Call 3.Recognitions – Presentations – Introductions 4.Public Forum – (time reserved 5 minutes) 5.Amendments to the Agenda 6.Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A.(pgs Approve the March 20, 2017 regular City Council meeting minutes as presented 4-9) B. Authorize the Monday, April 3, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at (pg 10) City Hall upon request st C. Accept the 1(pgs 11-13) Quarter Budget to Actual Report st D.(pgs 14-15) Accept the 1Quarter Accounts Receivable Report 7.Public Hearings – None 8.Department Business A.City Council 1).Committee Updates Recent Meetings: Fire Business Meeting JPWB Parks Committee P:\\City Council\\Council Agendas\\2017 Agenda Packets\\2017-04-03 CC Agenda.docx Meeting Date: April 3, 2017 Agenda Page 1 City of Albertville Council Agenda Monday, April 3, 2017 Page 2 of 3 B.City Clerk 1).Neighbor’s Liquor License Renewal (pgs 16-18) C.Fire 1).2017 Fire Department Standard Operating Procedures and Guidelines (pgs 19-73) (Motion to approve the 2017 Fire Department Standard Operating Procedures and Guidelines.) D.Planning/Zoning 1).Westwind Park Grant Resolution (pg 74) (Motion to approve Resolution No. 2017-007 allowing the City of Albertville to apply to Minnesota Department of Natural Resources for funding and to meet required match requirements for the Westwind park project.) E.Legal 1).City Attorney Report (pgs 75-76) F.Finance –None G.Public Works/Engineering – None H.Building –None I.Administration - None 9.Announcementsand/or Upcoming Meetings April 5 Fire Advisory Committee, 6:00 p.m. April 6 Fire Business Meeting, 8:00 p.m. April 10 STMA Ice Arena Board, 6:00 p.m. April 11 Planning Commission, 7:00 p.m. April 17 Local Board of Appeals and Equalization, 6:30 p.m. City Council, 7:00 p.m. April 23 Eagle Scout Court of Honor (Council representation), City Hall, 4:00 p.m. April 24 Joint Powers Water Boad, 6:00 p.m. Parks Committee, 8:00 p.m. May 1 City Council, 7:00 p.m. May 6 Spring Cleanup Day, St. Michael Public Works, 7:00 a.m.-1:00 p.m. May 8 STMA Ice Arena Board, 6:00 p.m. May 9 Planning Commission, 7:00 p.m. May 15 City Council, 7:00 p.m. Mary 19 Explore Your Parks Night, 6:00-8:00 p.m. May 22 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. May 29 Memorial Day, City Offices Closed P:\\City Council\\Council Agendas\\2017 Agenda Packets\\2017-04-03 CC Agenda.docx Meeting Date: April 3, 2017 Agenda Page 2 City of Albertville Council Agenda Monday, April 3, 2017 Page 3 of 3 APRIL MAY SuM TuW ThF SaSuM TuW ThF Sa CC 1123456 CCFACIce PC 4 23567878910111213 Ice PCCC 910111213141514151617181920 CCJPPK 1617181920212221222324252627 JPPKH 2324252627282928293031 30 10.Adjournment P:\\City Council\\Council Agendas\\2017 Agenda Packets\\2017-04-03 CC Agenda.docx Meeting Date: April 3, 2017 Agenda Page 3 ALBERTVILLE CITY COUNCIL Monday, March 20, 2017 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1.CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:03 p.m. 2.ROLL CALL Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson, and Vetsch Absent: None StaffPresent: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Fire Chief Eric Bullen,Finance Director Tina Lannes, and City Clerk Kimberly Olson Others Present: Kent Roessler, Alan Ressler, Tom Fay, Linda Hansen, and CommissionerMichael Potter 3.RECOGNITIONS –PRESENTATIONS –INTRODUCTIONS thth A.Kent Roessler, Paxmar LLC,Towne Lakes 6and 7Preliminary Concept Roessler represents PaxMar, LLC and they are looking for Council feedback on their proposed thth concept for Towne Lakes 6 and 7 Additions. He proposes replacing 42 townhome units with 35 detached units and 15 single family lots with 27 detached units. He stated the market is driving the detached unit design and they would need to replat with Council’s consent. He proposes to eliminate the alley behind the units and have the units face the street. He does not plan for the units to enter the Towne Lakes Homeowner’s Association. Couri stated the Council can’t force properties into a homeowner’s association; however, the association can modify their documents to allow more th properties into the association (similar to the same issue with Karston Cove 4 Addition). Cocking had concerns about architectural standards; specifically that the proposed concept does not meet the current standards in Towne Lakes. Roessler reported that banks will not lend unless a developer has total control over their development and entering into the Towne Lakes Homeowner’s Association takes that control away from the developer. Brixius offered the following comments: The proposed lot widths are 37 foot wide lots and present issues with side yard separation, garage domination of the building front rather than the porch forward design of the original PUD,and curb cut separation. The original plan had all units facing in towards the Page 1 Agenda Page 4 neighborhood rather than facing commercial areas. This lot width will also present issues with snow storage and traffic visibility. The condition that each new addition be added to Towne Lakes HOA was put in place to ensure that performance standards meet the original PUD master plans. The proposed concept may not receive positive feedback through the Planning Commission and City Council so the applicant was afforded the opportunity to present their concept to Council before submitting a formal development application. Depending on Council feedback, the applicant may wish to withdraw from the land purchase. Council may consider further and should indicate any terms or conditions to assist the developer and staff. th Tom Fay, 10795 70 Street NE, felt the proposed concept is too many houses in a small area. He stated the original plan emphasized elite homes and architectural standards. Beau Bunnell, 11656 East Laketowne Drive NE, reported he is part of the Towne Lakes HOA and 11656 East Laketowne Drive NE, reported he is part of the Towne Lakes HOA and 11656 East Laketowne Drive NE, reported he is part of the Towne Lakes HOA and thth the HOA would like to see the 6 and 7 Additions be included in the HOA. He stated the amenities Additions be included in the HOA. He stated the amenities Additions be included in the HOA. He stated the amenities were planned with a full build in mind. thth Cocking felt the 6 and 7 Additions will developin time andcanmeet the design standards of the in time andin time andmeet the desmeet the des can thth original PUD. He did not feel the 6 and 7 Additions have to develop now if the concept doesn’t Additions have to develop now if the concept doesn’t Additions have to develop now if the concept doesn’t match the rest of Towne Lakes. Hendrickson stated that she is not opposed, but does not like match the rest of Towne Lakes. Hendrickson stated that she is nomatch the rest of Towne Lakes. Hendrickson stated that she is not opposed, but does not like garages facing commercial properties. She stated they also have a limited stock of larger lots. garages facing commercial properties. She stated they also have a limited stock of larger lots. garages facing commercial properties. She stated they also have a limited stock of larger lots. Olson reported that he needs to abstain from any votes/discussion on the item. Olson reported that he needs to abstain from any votes/discussion on the item. Olson reported that he needs to abstain from any votes/discussion on the item. Hudson felt the Council needs to have a conversation on those “frozen in time” properties or Hudson felt the Council needs to have a conversation on those “frozen in time” properties Hudson felt the Council needs to have a conversation on those “frozen in time” properties indefinite empty lots. He stated it is unfair to ask a developer to take a risk on a concept that was indefinite empty lots. He stated it is unfair to ask a developer to take a risk on a concept that indefinite empty lots. He stated it is unfair to ask a developer to take a risk on a concept that done decades ago. He stated there could be another housing crash and they may need to look at what done decades ago. He stated there could be another housing crash and they may need to look at what done decades ago. He stated there could be another housing crash and they may need to look at what is being proposed today. He felt they must adapt to the current market. Vetsch felt that conditions is being proposed today. He felt they must adapt to the current market. is being proposed today. He felt they must adapt to the current market. have changed and he would like to see a compromise. have changed and he would like to see a compromise. have changed and he would like to see a compromise. Roessler indicated he received the feedback he was requesting this evening. Roessler indicated he received the feedback he was requesting tRoessler indicated he received the feedback he was requesting t 4.PUBLIC FORUM – (time reserved 5 minutes) There was no one present for the forum. 5.AMENDMENTS TO THE AGENDA Motioned by Cocking, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6.CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. City Council Meeting MinutesPage 2 Regular Meeting of March 20, 2017 Agenda Page 5 A.(pgs 18-21) Approve the March 6, 2017 regular City Council meeting minutes as presented B. Authorize the Monday, March 20, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7.PUBLIC HEARINGS –None 8.DEPARTMENT BUSINESS A.City Council 1).Committee Updates STMA Ice Arena Hudson reported they may need to look at ice rates, possibly a minimal increase. Member Hudson reported they may need to look at ice rates, possibly a minimal increase. Member Hudson reported they may need to look at ice rates, possibly a minimal increase. Member Kasselclearly stated the arenaneeds more capital funds. s more capital funds. s more capital funds. Hendrickson inquired about open skate at the arena and felt people were willing to pay. Hendrickson inquired about open skate at the arena and felt people were willing to pay. Hendrickson inquired about open skate at the arena and felt people were willing to pay. Nafstad replied that it is very limited due to usage by the school and youth hockey. He stated Nafstad replied that it is very limited due to usage by the school and youth hockey. He stated Nafstad replied that it is very limited due to usage by the school and youth hockey. He stated it is not cost effective and is only during school hours. it is not cost effective and is only during school hours. it is not cost effective and is only during school hours. Hudson stated that capital funding is a long term problem and the board needs to lay the Hudson stated that capital funding is a long term problem and the board needs to lay the Hudson stated that capital funding is a long term problem and the board needs to lay the ground work now. Olson stated thereare summer hockey leagues and suggested marketing ice rental to them. are summer hockey leagues and suggested marketing ice rental are summer hockey leagues and suggested marketing ice rental ereere Washington D.C. Trip Washington D.C. Trip Washington D.C. Trip Olson reported on his trip to the 2017 Congressional City Conference (CCC) through the Olson reported on his trip to the 2017 Congressional City Conference (CCC) through the Olson reported on his trip to the 2017 Congressional City Conference (CCC) through the National League of Cities that took place in Washington, D.C. on March 11-15, 2017. He National League of Cities that took place in Washington, D.C. on March 11-15, 2017. National League of Cities that took place in Washington, D.C. on March 11-15, 2017. stated there were more than 2,400 attendees at the conference. He attended sessions on transportation, stormwater/wastewater, drinking water, and noted that the conference advocated lobbying at the federal level. Olson reported on the 5G wireless communications that will be occurring in the future and the impacts on placement of communication devices and speed of service. He reported he had met with Minnesota’s elected officials and learned the I-94 expansion project has been included in the federal fast act, where 21 projects are slated for federal funding. Nafstad reported that local advocacy and lobbying helped to get the project to the list. Hudson felt that the lobbying services have paid off. City Council Meeting MinutesPage 3 Regular Meeting of March 20, 2017 Agenda Page 6 B.City Clerk 1).Annual Renewal of Liquor Licenses Clerk Olson reported the renewal license year runs April 15, 2017 to April 14, 2018. There are no outstanding fire or building code issuesat this time.Staff recommended approval of the licenses contingent upon full receipt of application materials, fees, and background checks. Vetsch inquired about the new Sunday off-sale liquor sales. Couri replied they will need to look at the City Code and may have to amend the local liquor ordinance to allow the Sunday liquor sales. Hudson inquired if the issue with Neighbor’s outdoor bar area and trash enclosures has been resolved.Nafstad indicated it was partially resolved as the roof of the outdoor bar area was removed, but Brixius reported they were not compliant with the CUP approval last year and removed, but Brixius reported they were not compliant with the CUP approval last year and removed, but Brixius reported they were not compliant with the CUP approval last year and Clerk Olson stated they were given an administrative fine in November 2016 which was later in November 2016 which was later in November 2016 which was later fine fine certified to property taxes. Nafstad indicatedthe issue will most likely come back after the issue will most likely come back after the issue will most likely come back after Friendly City Daysthis year. Cocking stated that now would be the time to get compliance if stated that now would be the time to get compliance if stated that now would be the time to get compliance if the liquor license renewal is in jeopardy. Motioned by Hudson, seconded by Cocking, to Approve the annual renewal of liquor Motioned by Hudson, seconded by Cocking, to Approve the annual renewal of liquor Motioned by Hudson, seconded by Cocking, to Approve the annual renewal of liquor licenses listed in the staff report contingent on full payment of license fees, proof of liquor licenses listed in the staff report contingent on full payment of license fees, proof of liquor licenses listed in the staff report contingent on full payment of license fees, proof of liquor liability insurance, Wright County Sheriff’s review for liquor law violations, and compliance liability insurance, Wright County Sheriff’s review for liquor law violations, and compliance liability insurance, Wright County Sheriff’s review for liquor law violations, and compliance with all building and fire regulations with the exception of Neighbor’s Saloon and Eatery e regulations with the exception of Neighbor’s Saloon and Eatery e regulations with the exception of Neighbor’s Saloon and Eatery which is to be tabled until the April 3, 2017 City Council meeting. Ayes: Hendrickson, which is to be tabled until the April 3, 2017 City Council meeting. Ayes: Hendrickson, which is to be tabled until the April 3, 2017 City Council meeting. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. C.Fire –None D.Finance –None NoneNone E.Public Works/Engineering –None Public Works/Engineering Public Works/Engineering F.Planning/Zoning –None G.Building –None H.Legal – None I.Administration 1).City Administrator’s Update Wright County Commissioner Michael Potter was present to give an update on Wright County activities. He reported the Wright County Board will be holding an Open House on March 28 to discuss a possible Wright County sales tax. He stated they have a significant amount of road projects and the way to fund that is through ad valorem taxes (current taxes) or to impose a .5% sales tax. If passed, they would be able to collect that money in October 2017. He clarified that the sales City Council Meeting MinutesPage 4 Regular Meeting of March 20, 2017 Agenda Page 7 tax must be dedicated to road and bridge improvements; it cannot just be collected to collect it, the County must have a list of projects in order to collect the tax.He stated that other counties are also looking at this option to fund their projects as well. Olson inquired if that will impact the city- county cost share agreement and Potter stated that it will not. th Hendrickson inquired about the section of CSAH 19 from the outlet mall to 70Street NE, specifically pedestrian improvements. Potter replied there are funds through a regional active living grant. th Potter reported that the County is looking to advance fund CSAH 19 and 70Street NE improvements prior to any construction/development at the Mall of Entertainment location. Potter stated there is a study underway for size of the new courts building. He also reported that the Law Enforcement Center (LEC) and Highway Department will have an open house on June 9. nd Highway Department will have an open house on June 9. nd Highway Department will have an open house on June 9. Olson inquired about opening the additional jail housing pods and where the revenue from those will Olson inquired about opening the additional jail housing pods and where the revenue from those will Olson inquired about opening the additional jail housing pods and where the revenue from those will go. Potter replied that some goes to law enforcement, but for the most part, it goes to the general Potter replied that some goes to law enforcement, but for the most part, it goes to the general Potter replied that some goes to law enforcement, but for the most part, it goes to the general fund. 9.ANNOUNCEMENTS AND/OR UPCOMING MEETINGS NNOUNCEMENTS AND/OR UPCOMING MEETINGSNNOUNCEMENTS AND/OR UPCOMING MEETINGS March 27 Joint Powers Water Board, 6:00 p.m. Joint Powers Water Board, 6:00 p.m. Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. Parks Committee, 8:00 p.m. Parks Committee, 8:00 p.m. April 3 City Council, 7:00 p.m. City Council, 7:00 p.m. City Council, 7:00 p.m. April 5 Fire Advisory Council, 6:00 p.m. Fire Advisory Council, 6:00 p.m. Fire Advisory Council, 6:00 p.m. April 10 STMA Arena Board, 6:00 p.m. April 10 STMA Arena Board, 6:00 p.m. April 10 STMA Arena Board, 6:00 p.m. April 11 Planning Commission, 7:00 p.m. Planning CommissiPlanning Commissi on, 7:00 p.m. on, 7:00 p.m. April 17 City Council, 7:00 p.m. April 17 City Council, 7:00 p.m. April 17 City Council, 7:00 p.m. April 24 Joint Powers Water Board, 6:00 p.m. l 24 Joint Powers Water Board, 6:00 p.m. l 24 Joint Powers Water Board, 6:00 p.m. Parks Committee, 8:00 p.m. Parks Committee, 8:00 p.m. Parks Committee, 8:00 p.m. APRIL APRIL MAY SuM TuW ThF Sa W W ThF F SuM TuW ThF Sa 1 CC 123456 CCFAC 4 235678 Ice PC 78910111213 Ice PC 9101112131415 CC 14151617181920 CC 16171819202122 JPPK 21222324252627 JPPK 23242526272829 H 28293031 30 10.ADJOURNMENT Motioned by Vetsch, seconded by Hudson, to adjourn the meeting at 9:00 p.m. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting MinutesPage 5 Regular Meeting of March 20, 2017 Agenda Page 8 Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk City Council Meeting MinutesPage 6 Regular Meeting of March 20, 2017 Agenda Page 9 Mayor and Council Request for Action March 30, 2017 SUBJECT: C-F–PB ONSENT INANCEAYMENT OF ILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTIONTO: Authorize the Monday, April 3, 2017 payment of the claimsas presented except the bills specifically pulled, which are passed by separate motion.The claims listing hasbeen provided to Council as a separate document. The claims listing is available for public viewingat City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded)and key issues will be presented in the claims listingdocument. POLICY/PRACTICESCONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims(under separate cover) P:\\City Council\\Council Packet Information\\2017\\040317\\2017-04-03 Finance Bills Report (RCA).docx Meeting Date:April 3, 2017 Agenda Page 10 Mayor and Council Communication March 30, 2017 ST SUBJECT: C-F-1QBAR–U- ONSENT INANCE UARTER UDGET TO CTUAL EPORTNAUDITED stst 1QUARTER BUDGET TO ACTUAL: Attached is the 1 Quarter 2017 un-audited General Fund summary of revenues and expenditures. Revenues and expenditures should be at 25%. This summary shows operating revenues are at 7.34% and operating expenses are at 20.54%. VARIANCES: Revenue: Property Taxes and LGA - Not received until July and December Police Aid – Not received until October Fire Aid –Not received until October Interest Earnings – Interest on Investments are not allocated until December Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: 2017 Budget to Actual P:\\City Council\\Council Packet Information\\2017\\040317\\040317 1st Quarter 2017 Budget to Actual RCA.docx Meeting Date: April 3, 2017 Agenda Page 11 2017 Council Update General Fund Operations 2017 Actual Ytd % 2017 Budget03/27/17Budget General Fund Revenue: 31010Current Ad Valorem Taxes1,876,76100.00% 32100Business Licenses & Permits27,0008,39531.09% 32110Liquor Licenses29,50032,770111.08% 321203.2 Liquor Licenses7500.00% 32150Sign Permits1,20017514.58% 32210Building Permits85,91720,82324.24% 32240Animal Licenses7009012.86% 33401LGA Revenue expected92,18100.00% 33405Police Aid33,00000.00% 33406Fire Aid61,00000.00% 33422Other State Aid Grants11,00000.00% 34000Charges for Services3,0001,64554.84% 34005Engineering As Built Fee3,00075025.00% 34101Leases - City Property000.00% 34103Zoning & Subdivision Fees2,00060030.00% 34104Plan Check Fee40,0009,27323.18% 34107Title Searches3,00062020.67% 34113Franchise Fee - Cable72,00018,90626.26% 34202Fire Protection Contract Charges274,64668,66125.00% 34780Rental Fees10,0003,89238.92% 34950Other Revenues8,0004,11351.42% 34110Arena12,6933,07024.18% 34112Electric Franchise Fee115,00030,30026.35% 36210Interest Earnings20,00000.00% Total Revenues2,781,673204,0827.34% Agenda Page 12 2017 Actual Ytd % 2017 Budget03/27/17Budget General Fund Department Expenditures: 41000General Government30,0009,62932.10% 41100Council40,0596,88817.19% 41300Combined Administrator/Engineer89,85820,00222.26% 41400City Clerk98,25621,34121.72% 41440Elections15,5001,1347.32% 41500Finance 111,75720,33518.20% 41550City Assessor29,87000.00% 41600City Attorney40,0002,4156.04% 41700City Engineer20,00011,63258.16% 41800Economic Development5,00000.00% 41910Planning & Zoning41,5079,73023.44% 41940City Hall131,69618,74514.23% 42000Fire Department442,80878,91017.82% 42110Police684,750177,57225.93% 42400Building Inspection159,14429,97018.83% 42700Animal Control5,00070614.12% 43100Public Works - Streets299,12451,00717.05% 45000Culture & Recreation69,80924,80535.53% 45100Parks & Recreation269,34848,73218.09% 43160Electric street lights81,00013,78517.02% Total Expenditures2,664,487547,33920.54% 2017 Council Update Capital Fund cua 2017AtlYtd% 2017 Budget03/27/17Budget Capital Reserve Fund Revenue: 102Capital Levy986,42900.00% Total Revenues986,42900.00% 2017 Council Update Capital Fund cua 2017AtlYtd% 2017 Budget03/27/17Budget Capital Reserve Fund Expenditures: 102Capital Expenditures986,42942,2144.28% Total Expenditures986,42942,2144.28% Agenda Page 13 Mayor and Council Communication March 27, 2017 SUBJECT: C–F–ARR ONSENT INANCECCOUNTS ECEIVABLE EPORT ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through March 27, 2017 is $46,301.86. The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $45,996.26 99.34% 30-60 days outstanding $ 2.49 0.01% 60-90 days outstanding $ 2.49 0.01% Over 90 days outstanding $ 300.62 0.65% PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review quarterly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachment(s): Accounts Receivable Report P:\\City Council\\Council Packet Information\\2017\\040317\\AR Monthly Report RCA0417.doc Meeting Date: April 3, 2017 Agenda Page 14 Mayor and Council Communication – April 3, 2017 Finance – Accounts Receivable Report Page 2 of 2 60-9090 days & Amount Due0-30 Days30-60 days Vendor daysOver $165.00 ACCORDE ORTHODONTICS$165.00 $487.50 DISTRICT V HOCKEY$487.50 FRANKLIN OUTDOOR $462.50 $462.50 ADVERTISING $137.40 FYCC$137.40 $110.44 HUGHES, TERRANCE & LYNDA$0.89 $0.89 $0.89 $107.77 $200.00 MAEYAERT, CHUCK$200.00 $1,952.50 NWCRH GIRLS VARSITY HOCKEY$1,952.50 $197.65 PETTIE, KEVIN & DANYELL$1.60 $1.60 $1.60 $192.85 $45.00 REE COTTAGES OF ALBERTVILLE$45.00 STMA BOYS HIGH SCHOOL $9,597.50 $9,597.50 HOCKEY $3,160.12 STMA UNITED SOCCER CLUB$3,160.12 $29,786.25 STMAYHA$29,786.25 Total$46,301.86 $45,996.26 $2.49 $2.49 $300.62 Current 0-30 days $45,996.26 99.34% 30-60 days $2.49 0.01% 60-90 days $2.49 0.01% over 90 day $300.62 0.65% P:\\City Council\\Council Packet Information\\2017\\040317\\AR Monthly Report RCA0417.doc Meeting Date: April 3, 2017 Agenda Page 15 NORTHWEST ASSOCIATED CONSULTANTS, INC. __________________________________________________________________ 4150 Olson Memorial Highway, Ste. 320, Golden Valley, MN 55422 Telephone: 763.957.1100 Website: www.nacplanning.com PLANNING REPORT TO:Adam Nafstad FROM:Al Brixius / Chloe McGuire Brigl DATE:March 28, 2017 RE:Albertville –Neighbor’s EateryCode Enforcement FILE NO:163.05 –17.07 SUMMARY As of March 22, 2017, Neighbor’s Eatery is no longer compliant with the requirements of their Conditional Use Permit (CUP) for accessory outdoor dining. The CUP was granted to Neighbor’s Eatery in April 2012 for accessory outdoor storage, which approved a trash enclosure. The approved trash enclosure wasadjacent to the south side of Neighbor’s Eatery near the existing east fence line, in the parking lot. The CUP stated that there must an established trash enclosure to screen all trash handling equipment from public streets. Their trash enclosures are not compliant in the following ways: Two dumpsters are stored on the adjacent residential lot, north of their property, unscreened One grease receptacle is stored on the north side of their building, unscreened Twogreen Curbside Waste receptacles are stored on the north side of the building, unscreened The fivewaste containers are unscreened, despite storage enclosures onsite and the inclusion of screening requirements in their CUP approval. As of May 5, 2016, Neighbor’s Eatery had two options to become complaint with their CUP requirements: Remove the outdoor bar and re-establish the trash enclosure to screen all trash handling equipment from public streets and adjoining residential properties. Pursue an alternative location for trash handling equipment either onsite with documentation, or offsite on an adjacent commercially zoned property. Thetrash handling equipment must be stored in a trash enclosure or building. Agenda Page 16 PREVIOUS ENFORCEMENT On March 22, 2016, a notice was sent to Neighbor’s Eaterybecausethey modified their site plan without City approvals or permits andconvertedtheapprovedtrash enclosure to a roofed outside bar and left their trash equipment in the parking lot, unscreened. Part of the CUP approval stated that there must an established trash enclosure to screen all trash handling equipment from public streets. They were in violation of their CUP and building plan approval. They were told to take the following actions by April 26, 2016: 1.Remove the outdoor bar and re-establish a trash enclosure to screen all trash handling equipment from the public streets. The owner was granted a 60-dayextension to reach compliance and the following letter was sent to the owner. On May 5, 2016, a notice of enforcement was sent to Neighbor’s Eaterystating that they were still not compliantwith theCUP. The notice listed the deadline ofJune 30, 2016 to complete one of the followingoptions to make their trash enclosures compliant: 1.Remove the outdoor bar and re-establish the trash enclosure to screen all trash handling equipment from public streets and adjoining residential properties. 2.If you pursue an alternative location for the trash handling equipment, it must be on your site or you must provide documentation to use an adjoining commercially zoned property (i.e., easement). The trash handling equipment must be stored in a trash enclosure or building. The owner did not fulfill the necessary corrective measures, and a citation and $200 fine was issued. Certified mail between the City and the property owner from August 1,2016 show the City informed the applicant that the dumpsters were not on Neighbor’s Eatery property andtobe in compliance, the dumpsters either had to be within the approved trash enclosure or the City had to approve a new trash enclosure. The owner appealed the violation about the dumpster enclosure on September 13, 2016 and stated that the neighbors allowed the garbage containers in the alley on Neighbor’s property, but on the neighbor’s easement. The owner has shown the following statement: “I give permission to Neighbors Eatery and Saloon to use the back corner of the alley for their trash bins and dumpsters.” It was received by the City on September 13, 2016 and signed by a resident with the last name Emos. As stated above, the City made it clear that any new location for trash handling equipment must have documentation and that trash handling equipment must be stored in a trash enclosure or building. The applicant did not provide clear documentation, nor is the trash handling equipment stored in an enclosure or building. 2 Agenda Page 17 ONSITE CONDITIONS, MARCH 22, 2017 3 Agenda Page 18 Request for Council Action March 30, 2017 SUBJECT: FD–2017SOPG IRE EPARTMENT TANDARD PERATING ROCEDURESAND UIDELINES RECOMMENDATION: Staffrespectfully requests Council considerationregarding the revised and updated 2017 Fire Department Standard Operating Procedures and Guidelines. MOTION TO: Approve the 2017 Fire Department Standard Operating Procedures and Guidelines. BACKGROUND: The Fire Department is currently operating under Standard Operating Procedures (SOP’s) that were implemented in 2008. The SOPs remained relatively unchanged until an AFD Drug and Alcohol Policy Addendum that was added in 2011. Revisions and updates to the SOP’s were started in 2013, but then put on hold until the hiring of the full-time Fire Chief was completed. Over the last year, the Fire Department has been working on updating the SOP’s. After the draft SOP revision was completed, the Fire Departments’ Board of Officers, the Fire Department membership, and the City Attorney reviewed and commented on theSOP’s. On March 23, 2017, the Fire Department Board of Officers approved and signed the final copy. The following is a general summary of the 2017 SOP updates: Updated the Fire Departments Vision and Mission Statements Added a “Firefighter Code of Ethics” Updated the current hiring and promotional processes Added sections on driving conduct, criminal offenses, and harassment to match the City of Albertville Personnel Policy. Clarified and updated the Firefighter progressive position descriptions Updated the change in the organizational structure of the Board of Officers Updated the Board of Officers job descriptions Added a section for Fire Investigations General corrections to match the current day-to-day operations of the Fire Department If approved by Council, the updated SOP’s will be implemented at the April 6, 2017 Fire Department business meeting. POLICY/PRACTICESCONSIDERATIONS: It is the City’s policy for Council to review and approve policies as they deem necessary. Responsible Person/Title: Eric Bullen, Fire Chief Submitted Through: Adam Nafstad, City Administrator-PWD Attachment: Fire Department SOP’s P:\\City Council\\Council Packet Information\\2017\\040317\\2017-04-03 Fire Deparrtment Standard Operating Procedure RCA.doc Meeting Date: April 3, 2017 Agenda Page 19 !«¡¤±³µ¨««¤ &¨±¤ $¤¯ ±³¬¤­³ 3³ ­£ ±£ /¯¤± ³¨­¦ 0±®¢¤£´±¤²  ­£ '´¨£¤«¨­¤² %¥¥¤¢³¨µ¤ ΓȝΕȝΑΏΐΖ Њ Agenda Page 20 Ћ Agenda Page 21 4 ¡«¤ ®¥ #®­³¤­³² ! Bmcfsuwjmmf!Gjsf!Efqbsunfou!Ijtupsz!0!Wjtjpo!Tubufnfou!0!Njttjpo!Tubufnfou!//////////////////////////////////////////////!5! Gjsfgjhiufs!Dpef!pg!Fuijdt!!/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////!6 !!! 1.0)­³±®£´¢³¨®­ ..................................................................................................................................................... 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ЎЌ Agenda Page 72 Agenda Page 73 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION 2017-007 BE IT RESOLVED that THE CITY OF ALBERTVILLE act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on 30 MARCH 2017 and that MAYOR JILLIAN HENDRICKSONis hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of The City of Albertville. BE IT FURTHER RESOLVED that THE CITY OF ALBERTVILLEhas the legal authority to apply for financial assistance, and financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that THE CITY OF ALBERTVILLEhas not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that THE CITY OF ALBERTVILLEhas or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, THE CITY OF ALBERTVILLEmay enter into an agreement with the State of Minnesota for the above-referenced project, and that THE CITY OF ALBERTVILLEcertifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that MAYOR JILLIAN HENDRICKSONis hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the CITY COUNCILof THE CITY OF ALBERTVILLE on29 MARCH 2017. SIGNED:WITNESSED: ________________________________ _____________________________________ (Signature)(Signature) ________________________________ _____________________________________ (Title)(Date)(Title)(Date) Agenda Page 74 Couri & Ruppe, P.L.L.P. Memo To:Adam Nafstad, City Administrator; Albertville City Council From:Mike Couri Date: March 29, 2017 Re:Attorney Report Below is an update of the projects our office has been working on for the City. I-94 Ramp Easement. The State is asking the City to obtain I-94 ramp easement from Albertville Marketplace using a revised legal description as the State wants clearer language in the deed from the City to the State for the ramp easement. The easement area remains unchanged—the State simply wants its specific language used in the easement document. Adam is trying to reach the owner to get the new deed signed. Charter Cable. Charter Cable has replied to our request regarding the free cable service it is to provide to the City. Their contention is that the City is only entitled under Federal law to collect a maximum of 5% in franchise fees, which we are already collecting. Charter believes that provision of free cable service to municipal buildings over and above that 5% is prohibited under Federal law. I will check the law on this and see if Charter’s interpretation is correct. Karston Cove III/IV. The Developer’s Agreement for Karston Cove IV (replat of Karston Cove III as an outlot) and the Karston Cove Fourth Addition plat have been recorded. Fire Department. We finished our review and edit of the Fire Departments Standard Operating Guidelines. Page 1 of 2 Agenda Page 75 Fire Department. A draft mutual aid agreement and standard cost recovery ordinance for all Wright County fire departments to use has been drafted and sent to all Wright County fire chiefs. It will be discussed at the next Wright County Fire Chiefs’ meeting in May. If all goes as planned, all Cities in Wright County will approve the same mutual aid agreement and pass the same cost recovery ordinance for certain types of fire calls. Ice Arena. I drafted an outline of a new ice arena joint powers agreement/operating agreement for both sheets of ice. Adam and I met with St. Michael’s City Administrator and the School District Superintendent to go over the framework of the agreement. I am in the process of preparing a draft of the agreement for all parties to consider. Prairie Run Lots. Fieldstone Family Homes has closed on six of the 15 tax- forfeit Prairie Run lots with two more lots in the process of closing. Vetsch/Water Tower Property. After further review of the old water tower property that Wright County’s GIS system showed that we still owned, I double- checked the legal description and determined that the deed from the Vetschs to the th City was only for a 25-foot wide strip of 57 Street, and did not include any th property north of 57 Street. That leaves the Vetsch family still in title to the 25- th foot strip of land and the City in title to 57 Street. In short, there is no need for any further land transactions related to this property. I don’t know why Wright County had it wrong, but when I called the County to point out the error in their GIS mapping they agreed that they had not identified the right owner and will correct the records in the GIS system. Page 2 of 2 Agenda Page 76