2017-11-20 CC Agenda Packet
City of Albertville Council Agenda
Monday, November 20, 2017
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
P:\City Council\Council Agendas\2017 Agenda Packets\2017-11-20 CC Agenda.docx
Meeting Date: November 20, 2017
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the November 6, 2017 regular City Council meeting minutes as presented
(pgs 4-9)
B. Authorize the Monday, November 20, 2017 payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request (pg 10)
7. Public Hearings
A. 2017 Certification Of Uncollected Utility Bills And Invoices (pgs 11-14)
• Open the public hearing
• Call for comments
• Motion to close public hearing
• Motion to approve Resolution No. 2017-042 entitled a Resolution Certifying the
2017 Uncollected Utility Bills and invoices to Wright County for Collection with
Real Estate Taxes.
Agenda Page 1
City of Albertville Council Agenda
Monday, November 20, 2017 Page 2 of 3
P:\City Council\Council Agendas\2017 Agenda Packets\2017-11-20 CC Agenda.docx
Meeting Date: November 20, 2017
B. 2017 Certification of Driveway Improvement Assessments (pgs 15-17)
• Open the public hearing
• Call for comments
• Motion to close public hearing
• Motion to approve Resolution No. 2017-043 entitled Resolution Adopting
Driveway Improvement Assessments.
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Finance
1). Fire Relief Pension (pgs 18-21)
(Motion to approve Resolution No. 2017-044 Amending the Annual Retirement
Benefit for the Albertville Volunteer Fire Department.)
2). Server Replacement Quotes (pgs 22-26)
(Motion to authorize staff to accept quote from Business Ware Solutions for
Server hardware, upgrade and local back-up upgrade not to exceed $40,000)
3). Replacement of Audio/Visual Equipment for Council Chambers and
Multipurpose Room (pgs 27-41)
(Motion to authorize staff to accept quote from Tierney Brothers for Audio-
Visual hardware, upgrade and installation not to exceed $85,000.)
C. Fire
1). City of Otsego Fire Protection Agreement (pgs 42-50)
(Motion to approve the 2018 - 2022 Fire Protection Agreement with the City of
Otsego.)
D. Legal
1). Small Cell Wireless Collocation Agreement (pgs 51-60)
(Motion to approve small wireless facility collocation agreement for attachment
to Albertville infrastructure or City of Albertville managed public right of way.)
E. City Clerk – None
F. Public Works/Engineering - None
G. Planning/Zoning –
H. Building – None
Agenda Page 2
City of Albertville Council Agenda
Monday, November 20, 2017 Page 3 of 3
P:\City Council\Council Agendas\2017 Agenda Packets\2017-11-20 CC Agenda.docx
Meeting Date: November 20, 2017
I. Administration
1). Review of Enterprise Budgets - No Action Needed (pgs 61-64)
2). City Administrator’s Update (pgs 65-66)
8. Announcements and/or Upcoming Meetings
November 23/24 City Offices Closed, Thanksgiving Day Observed
November 27 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
December 4 Truth-in-Taxation Hearing, 6:30 p.m.
City Council, 7:00 p.m.
December 11 STMA Ice Arena Board, 6:00 p.m.
December 12 Planning Commission, 7:00 p.m.
December 18 City Council, 7:00 p.m.
December 25 City Offices Closed, Christmas Day
December 26 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
NOVEMBER
DECEMBER
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1 2 3 4
1 2
5 CC 6 7 8 H 9 10 11
3 CC 4 5 6 7 8 9
12 Ice 13
PC
14 15 16 17 18
10 Ice 11 PC 12 13 14 15 16
19 CC 20 21 22
H
23
H
24 25
17 CC 18 19 20 21 22 23
26 JP27PK 28 29 30
24 H 25 JP26PK 27 28 29 30
31
9. Adjournment
Agenda Page 3
Page 1
ALBERTVILLE CITY COUNCIL
Monday, November 6, 2017
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Cocking, Hudson and Olson
Absent: Councilmember Vetsch
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric
Bullen, City Planner Alan Brixius, Public Works Supervisor Tim Guimont and City Clerk Kimberly
Hodena
Others Present: Casey Darkenwald, Mike Schoemer, Krista Jordahl, Corey Schiminski
3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS
A. Shop STMA Proclamation
Hendrickson read a proclamation proclaiming November 20-26, 2017 as Shop STMA Week and
encouraged residents to shop locally. Hendrickson presented the proclamation to members of Shop
STMA.
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Nafstad added Letter of Credit release for Albertville Medical Clinic as Item G1 and STMA Ice
Arena Parking as Item G2 under Public Works.
Motioned by Olson, seconded by Cocking, to approve the Agenda as amended. Ayes:
Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of November 6, 2017
the Consent agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the October 16, 2017 regular City Council meeting minutes as presented
B. Accept the October 30, 2017 Joint Governance meeting minutes as presented
C. Authorize the Monday, November 6, 2017 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
D. Approve a One-Day Temporary Intoxicating Liquor License for the Albertville Lions Club
for their annual Comedy Night on Saturday, December 9, 2017
E. Approve the LG220 Exempt Permit for Lawful Gambling for the Rocky Mountain Elk
Foundation – Northern Lights Chapter for December 30, 2017
F. Approve Resolution No. 2017-041 approving the final Albertville Business Park AUAR
Document as amended in response to review comments of the applicable agencies
G. Motion to approve the Ice Arena Management Agreement between STMA ISD 885, City
of St. Michael and City of Albertville contingent upon the City Attorney’s review
Cocking inquired if the Ice Arena Management Agreement should include language that the
document was jointly drafted by all three entities. Couri replied that it would be a good provision to
include. Nafstad added that the School Board is reviewing the agreement tonight and it will go to
the St. Michael City Council within the next two weeks; there could be other minor edits but
anything substantial would need to come before the Albertville City Council. Hendrickson inquired
if Council should pull the agreement from the Consent Agenda, but Hudson had concerns about
delaying the approval and he was comfortable amending the motion for Item 6G to be contingent
upon the City Attorney’s review. Nafstad reported the minor edits would include language
regarding the jointly drafted agreement, easements, and annual percentage increase to Albertville for
management of the Arena.
Motioned by Hudson, seconded by Cocking, to approve the Consent Agenda as amended. Ayes:
Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS – None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates
Joint Powers Water Board
Hendrickson reported the Board is moving forward with the water tower logo and did not wish to
change the font of the logo. She updated Council that the Board heard about wellhead protection
and safety of the water supply.
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of November 6, 2017
B. Planning/Zoning
1). Westwind and Central Park Designs
Brixius reported the play equipment at Westwind Park needs to be replaced. The current gravel area
detracts from the park, there is a need for shaded area at the park and the wetland will allow for a
boardwalk to be constructed. Landscaping and trails will also enhance the park as well. These
improvements reflect the input of the Parks Committee and will be funded with a matching grant
through the MN DNR in the amount of $150,000.
Brixius presented several Central Park designs that accommodate Albertville Friendly City Days
(AFCD) as well as a concept plan for the Farmers Market and streetscape for the park entrance off of
Main Avenue NE. He stated the Council had indicated the streetscaping was a critical component to
the design of Central Park. He stated the overall plan has changed a number of times due to the
various different uses at the park, but staff must finalize improvements in order to move forward
with construction plans and costs. He stated there would be two entries to the park – one to the
northeast and one to the southeast off of Main Avenue NE. He added that staff has reduced the drive
aisle width leading into the park, but also planned around the turning radius of the semitrailer that
brings in the Ferris wheel for AFCD.
Hendrickson would still like to see a splash pad installed at Central Park and Olson would like to see
the parking lot paved and remove the current gravel. Cocking still had concerns about planning
Central Park around a four day festival (AFCD). Brixius replied that he sees the park as more of a
convention center type amenity due to the various events that occur there annually such as Music in
the Park, Farmers Market, car shows, etc. Vetsch stated the importance of keeping the Farmers
Market at the park to ensure they don’t lose vendors and to keep families coming to the park.
Nafstad reported the Parks Committee was not fully convinced of the Central Park design concepts
that are being presented to Council this evening. Olson felt the concepts were good. Brixius stated
that staff needs input if anything has been overlooked as they need to move forward with schedule
and costs. Cocking would like to see the parking lot paved depending on cost; he felt it would be a
worthwhile investment.
Nafstad inquired about the lot near the park that the owner is willing to sell. Cocking felt hard
pressed to use City resources to purchase the lot. Nafstad reported that many of the park’s activities
impact the lot. Hudson felt that the lot purchase and splash pad would both be budget items that have
not been addressed. He also felt they should not hold up the progress that has been made to this
point. Also, currently there are no funds for 58th Street NE improvements. Nafstad would only like
to see 58th Street NE improved once absolutely needed. Hendrickson felt it would be beneficial to
purchase the lot.
C. Legal – None
1). City Attorney Report
Olson inquired about city-owned Prairie Run lots and if they had all closed. Couri reported the lots
have been closed upon and the City was paid for the lots.
D. Fire – None
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of November 6, 2017
E. Finance – None
F. City Clerk – None
G. Public Works/Engineering
1). Albertville Medical Clinic Release of Letter of Credit
Nafstad reported that there is an outstanding letter of credit in relation to landscaping from the Phase
I portion of the Albertville Medical Clinic. That has now been completed with the construction of
Accorde Orthodontics and the developer would like the $11,875 surety released. Nafstad stated the
City and Albertville Medical Clinic, LLC would need to complete a termination of agreement for
waiver of objection to special assessment associated with the 2004 Prairie Run Improvement Plans.
Motioned by Cocking, seconded by Olson, to enter into Termination of Agreement for Waiver of
Objection to Special Assessment Associated with the 2004 Prairie Run Improvement Plans. Ayes:
Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION
DECLARED CARRIED.
2). STMA Ice Arena Parking
Nafstad reported that there will be a struggle with temporary parking during the construction of the
second sheet of ice at the STMA Ice Arena. He stated that he felt it would be easier for the City of
Albertville to negotiate/pursue a parking arrangement agreement with other nearby properties than it
would be for the entities that make up the STMA Ice Arena Board. He reported staff is working on
several locations owned by Don’s Bus. The STMA Youth Hockey Association is willing to also
contribute funds to secure temporary parking during the construction and the City of Albertville
would pay any difference to the final amount.
Olson inquired about the mix of buses and cars on the lots and entrance locations. Olson wants to
make sure that car parking will not interfere with or impact busing operations.
Motioned by Cocking, seconded by Olson, to authorize staff to enter into agreements for
temporary parking during construction at the STMA Ice Arena contingent upon financial
contribution from the STMA Youth Hockey Association. Ayes: Hendrickson, Cocking, Hudson
and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED.
H. Building – None
I. Administration
1). Lobbying Proposal for Funding for WWTP Upgrades
Nafstad presented a lobbying services proposal to Council from Stinson Leonard Street to secure
funding for improvements to the Wastewater Treatment Plant (WWTP) in 2019. The lobbying
group came back with a lower revised total of just under $33,000 for the remainder of 2017 and
entirety of 2018 services. Olson inquired when the legislative session will run and Cocking replied
February through May 2018. Hudson stated there is a risk with the proposal that they may not
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of November 6, 2017
receive bonding dollars, but it is worth the cost to try for such a large project. Nafstad clarified there
is an engagement period during which the City could terminate the agreement.
Hendrickson felt that it is very important for the members of the Council to attend lobbying
meetings. Olson inquired if this will be a large time commitment for members of the Council and
Nafstad stated the lobbying group would set up limited but strategic meetings.
Motioned by Olson, seconded by Hudson, to approve the proposal from Stinson Leonard Street for
lobbying services related to the 2019 WWTF Improvements. Ayes: Hendrickson, Cocking,
Hudson and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED.
2). City Administrator’s Update
Nafstad reported that Wright County will be holding an open house on November 15, 2017
regarding improvements to CSAH 18/50th Street NE. They will be installing a roundabout to realign
Barthel Industrial Blvd. and CSAH 18 intersection. The trail will be moved to the south of CSAH
18 and Wright County will need to acquire right-of-way.
Nafstad reported that Centra Homes North will be at a future City Council meeting to present a new
development plan for the Karston Cove 4th Addition. He stated that Centra Homes and the
homeowner’s association for the original development are at an impasse on how to move forward.
Couri stated there are two different levels of improvement commitments needed among the
properties and the homeowner association needs are not on an equal plane.
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
November 9 City Hall Closed, Veterans Day observed
November 13 STMA Ice Arena Board, 6:00 p.m.
November 14 Planning Commission, 7:00 p.m.
November 20 City Council, 7:00 p.m.
November 23/24 City Hall Closed, Thanksgiving
November 27 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
December 4 Truth-in-Taxation Hearing, 6:30 p.m.
City Council, 7:00 p.m.
December 11 STMA Ice Arena Board, 6:00 p.m.
December 12 Planning Commission, 7:00 p.m.
December 18 City Council, 7:00 p.m.
December 25 City Hall Closed, Christmas Day
December 26 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 8:00 p.m.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of November 6, 2017
10. ADJOURNMENT
Motioned by Cocking, seconded by Hudson, to adjourn the meeting at 8:50 p.m. Ayes:
Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED
CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 9
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2017\112017\2017-11-20 Finance Bills Report (RCA).docx
Meeting Date: November 20, 2017
November 16, 2017
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, November 20, 2017 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 10
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2017\112017\11 20 17 Finance Certification of Outstanding UBs & invoices RCA.doc
Meeting Date: November 20, 2017
November 7, 2017
SUBJECT: FINANCE DEPARTMENT – 2017 CERTIFICATION OF UNCOLLECTED UTILITY BILLS
AND INVOICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2017-042 entitled a Resolution Certifying the 2017
Uncollected Utility Bills and Invoices to Wright County for Collection with Real Estate Taxes.
BACKGROUND: Annually the City’s sends notification to those residents, developers, or
business owners who have outstanding utility bills or invoices. The notice informs customers that
outstanding debt not been paid by November 20, 2017, will be certified to their property and
collected with property taxes.
POLICY CONSIDERATIONS: It is the City’s policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for collection with real estate
taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification List, which would be updated as payments are received between now and
November 20, 2017. Certifying the outstanding debt to the property taxes ensures collection.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to
certify unpaid claims to property taxes pursuant to Minnesota State Law, which requires that
utility bills and invoices are paid in a timely manner, generally within 60 days unless one party
determines to dispute the billing.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution 2017-042
Agenda Page 11
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2017-042
A RESOLUTION CERTIFYING UNCOLLECTED
UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR
COLLECTION WITH REAL ESTATE TAXES
WHEREAS, the City Council is desirous of collecting all charges for the use of the
wastewater treatment facility, the storm water system, water department, and charges for services
invoiced; and
WHEREAS, the City Council has determined that some sewer, storm water, water accounts
and charges invoiced remain uncollected and delinquent as shown on attached Exhibit A.
NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County,
Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm
water, recycling and water accounts that have not been paid to the City on Wednesday,
November 22, 201, to the Wright County Auditor for collection with real estate taxes.
BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts
certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon
certification and the total assessment will be collectible along with the 2018 taxes.
Adopted by the City Council of the City of Albertville this 20th day of November 2017.
Jillian Hendrickson, Mayor
ATTEST:
Kimberly A. Hodena, City Clerk
Agenda Page 12
City of Albertville
Meeting of November 20, 2017
Resolution No. 2017-042
Page 2
Exhibit A
2017 LIST OF UNCOLLECTED
UTILITY BILLS AND INVOICES
PID Property Balance Type
101-011-002160 5531 55TH CIRCLE NE $343.37 Utility Bill
101-011-005050 5553 LANNON AVENUE NE $259.73 Utility Bill
101-016-001020 11460 54th Street $115.05 Utility Bill
101-026-001020 5265 LANNON AVENUE NE $197.48 Utility Bill
101-029-003210 6018 KALLAND DRIVE NE $215.75 Utility Bill
101-036-003090 10707 61ST STREET NE $268.74 Utility Bill
101-038-002010 5940 LABEAUX AVENUE NE $570.10 Utility Bill
101-040-003150 10700 KALLAND DRIVE NE $330.13 Utility Bill
101-040-005040 10635 KALLAND DRIVE NE $241.93 Utility Bill
101-042-001130 6261 KAHLER DRIVE NE $187.17 Utility Bill
101-042-002070 6304 KAHLER DRIVE NE $564.11 Utility Bill
101-045-004030 5715 KALLAND AVENUE NE $194.20 Utility Bill
101-045-005010 10759 57TH STREET NE $488.15 Utility Bill
101-045-007030 10798 58TH STREET NE $156.67 Utility Bill
101-045-008200 10700 57TH STREET NE $201.40 Utility Bill
101-047-001380 5580 KALLAND AVENUE NE $198.85 Utility Bill
101-047-001380 5580 KALLAND AVENUE NE BLDG 42 $250.42 Utility Bill
101-047-001380 5580 KALLAND AVE NE BLDG 23-37 $1,009.85 Utility Bill
101-047-001380 5580 KALLAND AVE NE BLDG 17-32 $925.61 Utility Bill
101-047-001380 5580 KALLAND AVE NE # 3 $282.86 Utility Bill
101-047-001380 5580 KALLAND AVE NE #6 $314.64 Utility Bill
101-051-002020 10614 KARSTON AVENUE NE $369.16 Utility Bill
101-053-008020 10283 KARSTON AVENUE NE $423.29 Utility Bill
101-053-008030 10277 KARSTON AVENUE NE $188.63 Utility Bill
101-062-004100 10450 KARSTON AVENUE NE $207.80 Utility Bill
101-071-006010 10631 51ST STREET NE $577.10 Utility Bill
101-073-001080 6221 KARSTON DRIVE NE $239.38 Utility Bill
101-079-001060 5455 KALI AVENUE NE $175.05 Utility Bill
101-079-002070 5414 KALI AVENUE NE $583.57 Utility Bill
101-079-003050 5450 KALLAND AVENUE NE $356.43 Utility Bill
101-087-001070 10466 64TH LANE NE $193.09 Utility Bill
101-093-006060 6735 LAKEVIEW CIRCLE NE $285.95 Utility Bill
101-096-006070 4947 KASSEL AVENUE NE $405.68 Utility Bill
101-124-001010 12205 60TH STREET NE $137.57 Utility Bill
101-124-002030 12331 58TH STREET NE $137.57 Utility Bill
101-134-002030 12445 58TH STREET NE $137.57 Utility Bill
101-500-011305 5692 MAIN AVENUE NE $471.63 Utility Bill
Agenda Page 13
City of Albertville
Meeting of November 20, 2017
Resolution No. 2017-042
Page 3
PID Property Balance Type
101-023-001010 11374 54th St NE $1,391.35 invoice
101-045-007100 10664 58th St NE $1,391.35 invoice
101-048-003110 10479 61st NE $211.69 invoice
101-101-002030 6646 Linwood Drive NE $1,391.35 invoice
101-101-002240 6625 Lamplight Dr NE $1,391.35 invoice
101-102-004110 11313 69th St NE $1,391.35 invoice
101-103-002180 5217 Kalenda Ct NE $205.01 invoice
101-110-003010 6752 67th St NE $201.67 invoice
101-111-001020 Lot 002 Block 001 T-Square Business Park $704.94 invoice
101-136-000030 Lot 003 Block 002 Albertville Marketplace $1,190.33 invoice
101-500-012107 Unplatted Land $766.83 invoice
101-500-014406 11808 50th Street NE $1,391.35 invoice
Agenda Page 14
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2017\112017\2017-11-20 driveway special assessment RCA.doc
Meeting Date: November 20, 2015
November 16, 2017
SUBJECT: FINANCE – DRIVEWAY IMPROVEMENT ASSESSMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2017-043 entitled Resolution Adopting Driveway
Improvement Assessments.
BACKGROUND: During the 2017 road improvement project, a number of homeowners
requested to have all or a portion of their driveway replaced as part of the city’s project through
the contract between the City and Contractor and to have the cost of the improvement specially
assessed to the property.
The terms of the special assessment option offered to the homeowners was that the special
assessment will be payable over five (5) years with a 5.8% interest rate. The first installment
will be payable with the 2018 taxes payable.
KEY ISSUES:
• The City has the statutory right to special assess improvements
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of the
certification list.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2017-043
Agenda Page 15
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2017-043
RESOLUTION APPROVING DRIVEWAY IMPROVEMENTS SPECIAL
ASSESSMENTS
WHEREAS, the City’s 2017 road improvement project allowed residents to have
the City’s contractor make certain improvements to driveways; and
WHEREAS, the City allowed an option to assess the cost of the driveway
improvements;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA:
1. The Special Assessments levied upon the properties identified on the Assessment
Roll attached to the November 20, 2017 Special Assessment Resolution shall be
modified as follows:
A. The interest rate on such outstanding special assessments shall be 5.8%,
effective January 1, 2018.
B. The assessment term shall be five (5) years.
Adopted by the Albertville City Council this 20th day of November, 2017.
___________________________
Jillian Hendrickson, Mayor
ATTEST:
________________________
Kimberly A. Hodena, City Clerk
Agenda Page 16
City of Albertville
Meeting of November 20, 2017
Resolution No. 2017-043
Page 2
2
Exhibit A
2017 LIST OF DRIVEWAY
IMPROVEMENTS
PID Name Property Address Amount
101-045-004040 ERICA PHENOW LINDBOE 10809 57TH ST NE $3,475.00
101-045-005020 DONALD L & BEVERLY G DECKERT 10739 57TH ST NE $2,550.00
101-045-007240 BRYAN O CARLSON 5649 KAHLER DR NE $5,775.00
101-045-007250 GREGG A CHRISTIANSEN 5629 KAHLER DR NE $3,775.00
101-045-008010 JAMES R & MICHELLE L HUGHES 5747 KALLAND AVE NE $3,200.00
101-045-008180 JOSEPH P & SANDRA L CHROBAK 10666 57TH ST NE $4,495.00
101-045-009040 SABIN A & RAYNA A SHEPPARD 10639 57TH ST NE $1,800.00
101-045-009080 DANIEL P & MEGHAN L SHARPE 5730 KAHLER DR NE $2,425.00
101-045-009090 MITCHELL ENGSTROM 5692 KAHLER DR NE $2,075.00
101-045-009100 MARTIN D & PAMELA A PITMAN 10552 56TH ST NE $4,950.00
101-045-010090 CHRISTOPHER J & SHARI A OLSEN 10539 56TH ST NE $3,990.00
101-050-002050 GREGORY T & KAREN L KING 5893 KALLAND AVE NE $1,775.00
101-050-002060 KELLY C SCHUTTLER 5869 KALLAND AVE NE $1,600.00
101-051-002010 JEREMY M & KAYLEE M LARSON 10602 KARSTON AVE NE $1,625.00
101-051-002020 BRETT B & JODI L GRUENWALD 10614 KARSTON AVE NE $2,200.00
101-051-002030 KARL W KALAHAR 10626 KARSTON AVE NE $1,725.00
101-051-002040 WADE R LITKE 10638 KARSTON AVE NE $1,800.00
101-051-002050 KEVIN R & CINDY M WINKELMAN 10650 KARSTON AVE NE $4,425.00
101-055-002040 DEREK C & KRISTINA M GRIGGS 10671 KARSTON AVE NE $4,000.00
Agenda Page 17
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2017\112017\2017-07-17 Fire Relief.docx
Meeting Date: November 20, 2017
November 16, 2017
SUBJECT: FINANCE – FIRE RELIEF PENSION
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve Resolution No. 2017-044 Amending the Annual Retirement Benefit for
the Albertville Volunteer Fire Department from $2,400 to $2,600 per year of service.
BACKGROUND INFORMATION: Annually, following the previous year’s audit, the
Minnesota Office of the State Auditor sends the City an investment report card on the
investments for the Albertville Fire Relief Association.
The attached report card, for year ended December 31, 2016, shows the Association’s investment
percentage and rates of return. The primary element of this report is to verify that the Association
is reaching the one-year benchmark.
In addition, annually, there is a calculation of net assets and liabilities for the next fiscal cycle on
form SC-17 (attached). For December 31, 2017 the projected net assets for the Association was
$840,155 and the projected liability was $729,409. This shows a surplus of $110,746.
However, the State Auditor calculation of funding status for the Fire Relief Association uses the
actual net assets from the financial statements and the projected liabilities from the SC form. We
received the funding status from the State for 2015, but the official report is about a year and a
half after fiscal year end. Using the current State calculation for year end 2016 it is projected
that the Fire Relief Association is 109% funded.
The City of Albertville budgets and sets aside capital to fund potential pension shortfalls. The
City is required to contribute funds if the Association’s assets drop below 80% of the total
pension liability.
The City’s Capital Reserves for Fire Pension is currently $148,500. Staff recommends building
this balance to a minimum of 20% of the total liability.
Currently the annual retirement benefit for the Albertville Fire Department is $2,400 per year of
service.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2017-044
Agenda Page 18
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2017-044
A RESOLUTION AMENDING THE ANNUAL RETIREMENT BENEFIT FOR
THE ALBERTVILLE VOLUNTEER FIRE DEPARTMENT EFFECTIVE
JANUARY 1, 2018
WHEREAS, the City Council of the City of Albertville is desirous of increasing the
annual retirement benefit for the Albertville Fire Department effective January 1, 2018 and;
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville
hereby establishes the retirement benefit of the Albertville Fire Relief Association at $2,600 per
year of service for all members based on their years of service as active Fire Department
members.
Adopted by the Albertville City Council this 20th day of November, 2017.
___________________________
Jillian Hendrickson, Mayor
ATTEST:
___________________________
Kimberly A. Hodena, City Clerk
Agenda Page 19
Form SC-17 Albertville Fire Relief Association
Total Active Member Liabilities
Total Deferred Member Liabilities
Total Unpaid Installments
Grand Total Special Fund Liability A.729,409 B. 785,041
Normal Cost (Cell B minus Cell A)C.55,632
Projection of Net Assets for Year Ending December 31, 2017
Special Fund Assets at December 31, 2016 (FIRE-16 Form ending assets)1 738,158
Projected Income for 2017
Fire State Aid (2016 fire state aid of $50,954 may be increased by up to 3.5%)D.52,737
Supplemental State Aid (actual 2016 supplemental state aid)E.12,360
Municipal / Independent Fire Dept. Contributions F.
Interest / Dividends G.12,000
Appreciation / (Depreciation)H.24,900
Member Dues I.
Other Revenues J.
Total Projected Income for 2017 (Add Lines D through J)2 101,997
Projected Expenses for 2017
Service Pensions (fill in individual pension amounts below)K.0
Names:$ Amounts:
Other Benefits L.
Administrative Expenses M.0
Total Projected Expenses for 2017 (Add Lines K through M)30
Projected Net Assets at December 31, 2017 (Add Lines 1 and 2, subtract Line 3)4 840,155
Projection of Surplus or (Deficit) as of December 31, 2017
Projected Assets (Line 4)5 840,155
2017 Accrued Liability (Page 4, cell A) 6 729,409
Surplus or (Deficit) (Line 5 minus Line 6)7 110,746
OFFICE OF THE STATE AUDITOR
2018
650,352
134,689
0
594,720
134,689
0
2017
Financial Projections
Agenda Page 20
(651) 296-2551 (Voice)
(651) 296-4755 (Fax)
REBECCA OTTO state.auditor@osa.state.mn.us (E-mail)
STATE AUDITOR 1-800-627-3529 (Relay Service)
One-Year 4.35%
Three-Year 2.23%
Five-Year 5.67%
Ten-Year 3.24%
Fifteen-Year 3.42%
6.02%
Bonds Cash Other
As of 01/01/16 47.16%8.77%0.69%
As of 12/31/16 36.13%16.90%0.38%
Voluntary Statewide Plan 6.99%
12.74%
4.50%SBI Bond Fund 3.58%
2.65%SBI U.S. Stock Index Fund 12.75%
0.33%SBI U.S. Stock Actively Managed Fund 10.50%
12.74%SBI Balanced Fund 9.08%
SBI Broad International Fund 2.65%
SBI Money Market Account 0.56%
90-Day U.S. Treasury Bill (Cash)
2016 State Board of Investment Returns
STATE OF MINNESOTA
OFFICE OF THE STATE AUDITOR
Investment Report Card
Albertville Fire Relief Association
For the Year Ended December 31, 2016
Benchmark Information
2016 Index Returns
SUITE 500
This Investment Report Card is provided for informational purposes and should not be construed as containing investment or legal advice, and its contents are subject to revision.
10.58%
9.56%
Rates of Return
Russell 3000 (Other)
Russell 3000 (Domestic Stock)
MSCI ACWI ex. U.S. (International Stock)
Barclays Capital Aggregate (Bonds)
37.03%
International StockDomestic Stock
32.80%
525 PARK STREET
SAINT PAUL, MN 55103-2139
Custom Benchmark (One-Year)
Asset Allocations
Agenda Page 21
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2017\112017\112017 server.doc
Meeting Date: November 20, 2017
November 15, 2017
SUBJECT: FINANCE – SERVER REPLACEMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize staff to accept quote from Business Ware Solutions for server
hardware, upgrade and local back-up upgrade not to exceed $40,000.
BACKGROUND: As previously discussed, the server needs to be replaced at City Hall with the
current server being updated as the local back-up. Currently, the local back-up is to one of the
City’s old servers from 2007 and has run out of space; the unit is not expandable. Due to the
space issue, the City only has one day of back-up and the projected inability to back-up at all is
projected to happen by March 2018. Staff requested three (3) quotes and has received two (2)
quotes for the project. Staff recommends moving forward with the quote from BusinessWare
Solutions.
FINANCIAL CONSIDERATIONS: Funding would come from the General Fund. Council has
increased capital reserves by $5,000 to fund future server replacements every seven to ten years
starting in the 2018 budget.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments: BusinessWare Solutions Quote
IT Savvy Quote
Agenda Page 22
Agenda Page 23
Agenda Page 24
Agenda Page 25
Agenda Page 26
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2017\112017\112017 av.doc
Meeting Date: November 20, 2017
November 15, 2017
SUBJECT: FINANCE –REPLACEMENT OF AUDIO/VISUAL EQUIPMENT FOR COUNCIL
CHAMBERS AND MULTIPURPOSE ROOM
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize staff to accept quote from Tierney Brothers for Audio-Visual hardware,
upgrade and installation not to exceed $85,000.
BACKGROUND: The Audio-Visual equipment needs to be replaced and upgraded for the
Council Chambers and the Multipurpose Room. The system is outdated and components have
been failing over the past few years. Most recently, there was an issue with the multipurpose
room projection control. On October 10, 2017, a technician was able to resolve the issue and got
the system working again, but noted that he recommended replacement of the processor for the
controls. If the processor continues to fail, the entire system will be non-operational.
Due to the age of the existing equipment the City will need to replace most of the components
since they are not compatible with new technology. The items that would not need to be replaced
are the audio recording component, the document camera and some smaller items. Staff has been
working with Tierney for the past few months on a replacement of the system. Staff recommends
moving forward with the quote from Tierney Brothers.
KEY ISSUES:
• Tierney Brothers has the Minnesota State Contract pricing.
• There is an issue with the autofocus on the document camera currently, if that cannot be
fixed, an alternate can be added to the base quote for a new document camera for $9,500.
FINANCIAL CONSIDERATIONS: Funding would come from the General Fund. Council has
increased capital reserves by $5,000 to fund future audio visual replacements every seven to ten
years starting in the 2018 budget.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments: Tierney Brothers Quote
Agenda Page 27
Thursday, November 09, 2017
Tina Lannes
City of Albertville
Proposal for Audio-Visual Service
RE: Council Chambers - Update
Opportunity Number: 12474 R6
Scope of Integration Services
Summary of Work to be completed by Tierney Brothers, Inc. at 5959 Main Avenue Northeast,
Albertville, MN 55301. (Please initial if address is correct or provide correct address. ____________ )
Quote 112142 - Council Chambers Update
Tierney Brothers will provide and install new AV product in the Council Chamber to update the
existing system. Updates will include: new high-brightness, high-definition (HD) video projectors;
updating the AV system switching and infrastructure to accept and display HD digital video;
updating the audio system DSPs (Digital Signal Processors) as well as replacing and
reprogramming the control system. Any existing equipment that is reused is assumed to be in
full working condition. All equipment that is to be replaced will be removed by Tierney and
given to the owner for disposal.
Two (2) new 7000 lumen WUXGA laser projectors will be provided and installed in place of the
existing projectors. The existing screens will be removed and replaced with two new wide
format, ceiling recessed, 137” diagonal Phantom ambient light rejecting electric screens.
Seven (7) new 19” monitors will be installed at the dais in place of the existing and one (1) new
19” will be installed at the lectern.
Sources to the projectors and monitors will include the existing doc camera, an owner
furnished TV tuner, two (2) new blu-ray players (one for the lectern and one in the mobile cart),
dedicated PC (HDMI and at lectern only), HDMI and VGA laptop connection at both the
lectern and the mobile cart in the second room. A new wall plate connection that includes a
Shielded CAT6, CAT5E, and XLR connection will be installed at the front of the room to allow
the lectern to be moved to this location.
The laptop connections, dedicated PC, and Blu-Ray player in the lectern will be managed by
a switch within the lectern. This switch will tie into the main switcher that resides in the main
rack. The same is true for the mobile cart on the smaller side. Any source that is selected at
these two locations will have the ability to be displayed on either projector or Dais monitors.
The dais monitors will all show the same source.
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
612.331.5500800.933.7337Fax - 612.331.3424
Agenda Page 28
Audio will be heard through the existing ceiling speakers and will be amplified by the existing
QSC amplifier. An updated assisted listening system has also been included. All audio will
managed by two (2) new Tesira digital audio processors. Speakers will be configured in a mix
minus set up and eight different zones as they are currently. All existing wired microphones,
with the exception of one of the lectern mics, will remain and feed the new audio processors.
Two (2) new wireless microphones, one handheld and one lapel, will be provided and installed
along with a new assisted listening system. Audio will also have the ability to be recorded using
the existing Denon recording device. All audio cabling will be reused, if any of the cabling
needs to be replaced or reran additional charges will apply.
Control of the system will be able to be done through three new touch panels. A 10” wired
touch panel for the dais and a 7” wired panel for the lectern. The 10” will be the main
controller and have control of the following:
- Volume Up/Down/Mute
- Room divide/combine
- Microphone levels
- Projector On/Off
- Source selection
- Screen Up/Down
- TV Tuner
- Audio Recording
- Doc Cam Control
- Blu-Ray player in lectern (Mobile cart Blu-Ray will be controlled using the buttons
on the player.)
The 7” panel on the lectern will have more limited control that will consist of the following:
- Lectern Source selection
- Doc Cam Control
- Blu-Ray player in lectern (Mobile cart Blu-Ray will be controlled using the buttons
on the player.)
The mute button controls on the dais will be able to be reused to mute their corresponding
mics and the existing button panel on the mobile cart will be replaced with a new panel to
control volume up down, screen up/down and projector on/off.
Existing floor boxes/plates will be re-labeled, reused, and re-terminated as needed.
Customers Responsibilities
The following items will be required at least two weeks prior to installation.
• Power at the projectors, lectern, screens, dais and mobile cart.
• Power at outlet at the new lectern location.
• Data at outlet at the new lectern location.
• A cable TV feed at the equipment rack.
• A new PC in the lectern with one (1) DisplayPort ++ or HDMI output.
• Network connection to the rack
• Clear cable pathways
• Disconnect power to existing screens
• Disposal of removed equipment
Agenda Page 29
Room Options
Budgetary Options which are not included in this quote but are options that can be added on
and would need to be done at the same time as the initial installation. Pricing is subject to
change.
Wolfvision Cynap $9750 – Adds wireless access point for wireless connectivity, IP based viewing
and annotation. Includes Wireless access point, 3 year warranty, installation, configuration
and programing.
Wolfvision CZ-V6 Ceiling Document Camera $9500 – Updates document camera to a WUXGA
resolution and HDMI inputs and replaces the existing document camera that is having iris
zoom/focus problems. This price includes document camera, mounting hardware, installation
and configuration.
We appreciate the opportunity to present this proposal. If you have any questions, please do
not hesitate to contact us at your convenience at 612-331-5500. Our fax number is 612-331-
3424.
Proposal Prepared By:
Sales Representative - Missy Johnson
Systems Engineer - Ryan Jahnz
Please initial to acknowledge and authorize the Scope of Integration Services presented here. ___________
Agenda Page 30
Quote
Date
11/8/2017
Quote #
112142
Bill To
Adam Nafstad
City of Alber tville
5959 Main Ave NE
Albertville MN 55301
Ship To
Adam Nafstad
City of Albertville
5959 Main Ave NE
Albertville MN 55301
Expires
2/6/2018
Sales Rep
350 Missy Johnson
Contract
MNS-CPV 21594
Memo
Serving the States of: IL | IN | IA | KY | MI | MN | MO | ND | NE | OH | SD |
WI
Remit To: 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108
(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424
www.tierneybrothers.com
___ Initial if correct or revise accordingly___ Initial if correct or revise accordingly
Qty
2
1
2
2
8
1
3
2
1
2
1
1
1
1
Item
Pro L1200
Chief Mounting
Solution
Integration Item
Integration Item
Integration Item
HD-DA8-4K-E
DM-RMC-SCALER-
C
DM-TX-201-C
DMPS3-300-C
DM-RMC-4K-100-C
DM-TX-4K-302-C
DMPS3-4K-100-C
Tier 1 Plate
TesiraForte AVB VI
Description
Council Chambers - Update (SC) R6
---------------------Video Equipment---------------------
Owner Furnished Product - Wolfvision Doc Cam,
Pro L1200 Laser Projector, 7000 lumens, WUXGA
Custom Mounting Package
VE137DPHTM10W-12-2-5
Visionary(Self Finishing 2-piece) Electriscreen [00401]
Image Size: 72.5in x 116in (136.75in diag.)
Aspect Ratio 1.6:1
Material: Phantom™ HALR™ ***Opaque Layer -Front Projection
Seamless
Low Voltage Control w/ Wall Switch (LVC)
24 volt multi-station control for new construction or low voltage-wired
systems.
AS1931-BK 19” Value LED-Backlit Desktop Monitor w/ IPS Panel
1-TO-8 4k HDMI Distribution Amplifier
Crestron Digital Media 8G copper Receiver & Controller
Crestron Digital Media 8G+ Transmitter 201
3-Series¨ DigitalMedia™ Presentation System 300
4K DigitalMedia 8G+ª Receiver & Room Controller 100
4K DigitalMedia 8G+¨ Transmitter 302
3-Series¨ 4K DigitalMediaª Presentation System 100
TIERNE-WQ523664
---------------------Audio Equipment---------------------
Owner Furnished Product - Denon Pro DN-500R, QSC CX108V, All
speakers, All wired mics
TesiraFORTƒ DSP fixed I/O server with 12 analog inputs, 8 analog
outputs, 8 channels configurable USB audio, 128 x 128 channels of
Price
6,466.90
1,095.48
5,334.78
264.79
176.32
575.00
805.00
747.50
3,680.00
517.50
1,150.00
2,300.00
87.00
2,358.82
Ext. Price
12,933.80
1,095.48
10,669.56
529.58
1,410.56
575.00
2,415.00
1,495.00
3,680.00
1,035.00
1,150.00
2,300.00
87.00
2,358.82
Page 1 of 4
Agenda Page 31
Page 2 of 4
Quote
Date
11/8/2017
Quote #
112142
Qty
1
1
1
1
2
2
2
2
1
1
1
1
1
1
6
1
1
1
1
2
1
1
Item
TesiraForte AVB TI
SLX14/84-G5
SLX24/SM58-G5
UA221
UA850
UA834WB
UABIAST-US
UA8-470-530
PPA 457 PRO
TSW-1060-B-S
TSW-760-B-S
TSW-1060-TTK-B-S
TSW-760-TTK-B-S
C2N-DB6B
Integration Item
CEN-SW-POE-5
CEN-CI3-1
Integration Item
ST-RMK
283D
Equipment Rack
Accessories
Package 2 (11-19
space)
Cables,
Connectors and
Hardware
Description
AVB, Sonaª Acoustic Echo Cancellation (AEC) technology (all 12
inputs), and 2 channel VoIP interface
TesiraFORTƒ DSP fixed I/O server with 12 analog inputs, 8 analog
outputs, 8 channels configurable USB audio, 128 x 128 channels of
AVB, Sonaª Acoustic Echo Cancellation (AEC) technology (all 12
inputs), and standard telephone interface
SLX14/84-G5 Diversity bdypk system
Includes SLX1 and WL184 Microflex¨ Supercardioid Lavalier
Microphone
SLX Wireless Receiver W/Wireless Handheld Mic
Passive Antenna Splitter combiner Kit
50’ UHF Remote Antenna extension Cable Bnc-Bnc
In--line antenna amplifier for remote mounting. (470--902 MHz)
n-line adapter. Supplies 12V DC bias power over coaxial BNC cable,
includes PS23US
1/2 Wave Omnidirectional Antenna for UR4S+, UR4D+, ULXS4,
ULXP4 Receivers, P9T Transmitter, (470-530 MHz)
Personal PA® System w/ Antena
---------------------Control System---------------------
10.1” Touch Screen, Black Smooth
7” Touch Screen, Black Smooth
Tabletop Kit for TSW-1060, Black Smooth
Tabletop Kit for TSW-760, Black Smooth
Decorator Keypad, 6-Buttons, Black Smooth
DB6-BTNB_ENGRAVED
Engravable Button Cap for C2N-DB6 and C2N-DB8, Black Smooth,
Includes Custom Engraving
5 Port Poe Switch
3-Seriesª Card Interface - 1 Slot
C3IO-16 - 3-Series™ Control Card - 16 Versiport I/O Ports
Smartouch Rack Mnt Kit
283D Blink Ir Mouse Emitter
---------------------Other Equipment and Services---------------------
Custom Package of Equipment Rack Accessories (11-19 Space)
Custom Package of Cables, Connectors and Hardware
Price
2,358.82
510.10
460.28
125.40
75.38
135.66
63.25
22.94
967.35
1,380.00
805.00
143.75
115.00
149.50
5.75
230.00
287.50
402.50
86.25
13.13
189.12
4,085.97
Ext. Price
2,358.82
510.10
460.28
125.40
150.76
271.32
126.50
45.88
967.35
1,380.00
805.00
143.75
115.00
149.50
34.50
230.00
287.50
402.50
86.25
26.26
189.12
4,085.97
Agenda Page 32
Page 3 of 4
Quote
Date
11/8/2017
Quote #
112142
Qty
1
1
1
1
Item
Services: Design -
State Contract
Services -
Integration for MN
State Contract
Programming and
Configuration
EDGE-1YRPM-Ser
vice-TBI
Description
Services: Design - State Contract (Non Construction) Engineering
and Project Management Ser vices 54.78 Hours at $64.00/Hour
State Contract (Non Construction) Installation Services (Non-Union,
Non Prevailing Wage; Normal Business Hours). Union and/or
Prevailing Wage rate requirement will result in a change order to the
client. 99.34 Hours at $70.00/Hour
Programming and Configuration Completed in the Field or In House
86.45 Hours at $115.00/Hour
Includes 90-day Programming Warranty; allowing for modifications to
be made to the initial functionality within this time frame at no charge.
Appointment times determined by Tierney Brothers. Changes
requested after this time will be billable at standard hourly rates.
Tierney Brothers, Inc. Premium Warranty Plan - Coverage for one
year with preventative maintenance.
If tax has not been included on this proposal, pricing does not
include Minnesota General Sales Tax under Minnesota Statues
Chapter 297A Section 70 “Exemptions for Governments and
Nonprofit Groups.” Please inform us if this project will be used for
taxable purposes.
If tax has been included on this proposal, we do not have a tax
exempt form on file for your account. Please provide a completed
Form ST3, Certificate of Exemption if applicable.
* This quotation is for product and services included on the
Minnesota State Contract only.
* Additional components not available on Contract may be needed for
the system to function as designed.
* Installation and non contract items provided on separate quotation.
The services on this page must be purchased in conjunction with the
Integration services on the Contract Release portion of this proposal.
* Cabling is a combination of pre-terminated product and bulk cable
requiring termination with a specific compression tool.
* Manufacturer’s warranties only apply to product purchased on State
Contract portion of this proposal.
* Tierney Brothers, Inc. will assist in any vendor communications to
obtain replacements or return product as specified in the Contract.
Price
3,506.00
6,953.92
9,942.00
990.00
Ext. Price
3,506.00
6,953.92
9,942.00
990.00
Agenda Page 33
Page 4 of 4
Quote
Date
11/8/2017
Quote #
112142
Qty Item Description Price Ext. Price
Subtotal
Shipping Cost (UPS Ground)
Total
76,078.48
0.00
$76,078.48
To accept this quotation, complete the proposal summary page at the end of this document. Please review the terms, conditions and client responsibilities of this proposal
in full.
_____________________________
Please inspect product upon delivery. All claims for defective merchandise or errors in shipping must be made within five days after receipt of goods. Clients using their own
carriers will be responsible for filing their own freight claims if product is damaged in transit. Returns require an authorization number and must be made within 30 days.
Custom orders and “Consumables”, such as projector lamps, may not be returned. Returns are subject to restocking fees with the exception of out of box failures and
replacements under warranty. Restocking fees varying depending on the product line, expect a minimum charge of 25%.
_____________________________
The information contained within this proposal is supplied to you on a confidential basis and is not for disclosure to any organization without written consent of Tierney
Brothers, Inc.
This document is subject to the terms and conditions found here: www.tierneybrothers.com/SOTC
Agenda Page 34
Quote
Date
11/8/2017
Quote #
112151
Bill To
Adam Nafstad
City of Alber tville
5959 Main Ave NE
Albertville MN 55301
Ship To
Adam Nafstad
City of Albertville
5959 Main Ave NE
Albertville MN 55301
Expires
2/6/2018
Sales Rep
350 Missy Johnson
Contract
Transaction Not Eligible
Memo
Serving the States of: IL | IN | IA | KY | MI | MN | MO | ND | NE | OH | SD |
WI
Remit To: 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108
(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424
www.tierneybrothers.com
___ Initial if correct or revise accordingly___ Initial if correct or revise accordingly
Qty
2
1
1
Item
BDP-S1700
AMS-1208P
Services -
Integration for MN
State Contract
Description
Council Chambers - Update (NC) R6
Non-Contract Services - This sale is consistent with the “Contract
Release Construction Language Modification” associated with the
MN State Contract.
Blu-ray Disc Player
Luxul AV Series 12Port/8PoE+ Giga Switch
Non Contract Installation Services - Construction Services by a
Contract Vendor (Non-Union, Non Prevailing Wage; Normal Business
Hours). Union and/or Prevailing Wage rate requirement will result in a
change order to the client. 30 Hours at $75.00/Hour and at a
subcontracted rate of $2,880.00.
If tax has not been included on this proposal, pricing does not
include Minnesota General Sales Tax under Minnesota Statues
Chapter 297A Section 70 “Exemptions for Governments and
Nonprofit Groups.” Please inform us if this project will be used for
taxable purposes.
If tax has been included on this proposal, we do not have a tax
exempt form on file for your account. Please provide a completed
Form ST3, Certificate of Exemption if applicable.
Price
85.00
376.00
5,130.00
Ext. Price
170.00
376.00
5,130.00
Page 1 of 2
Agenda Page 35
Page 2 of 2
Quote
Date
11/8/2017
Quote #
112151
Qty Item Description Price Ext. Price
Subtotal
Shipping Cost (UPS Ground)
Total
5,676.00
48.38
$5,724.38
To accept this quotation, complete the proposal summary page at the end of this document. Please review the terms, conditions and client responsibilities of this proposal
in full.
_____________________________
Please inspect product upon delivery. All claims for defective merchandise or errors in shipping must be made within five days after receipt of goods. Clients using their own
carriers will be responsible for filing their own freight claims if product is damaged in transit. Returns require an authorization number and must be made within 30 days.
Custom orders and “Consumables”, such as projector lamps, may not be returned. Returns are subject to restocking fees with the exception of out of box failures and
replacements under warranty. Restocking fees varying depending on the product line, expect a minimum charge of 25%.
_____________________________
The information contained within this proposal is supplied to you on a confidential basis and is not for disclosure to any organization without written consent of Tierney
Brothers, Inc.
This document is subject to the terms and conditions found here: www.tierneybrothers.com/SOTC
Agenda Page 36
Tierney Brothers Responsibilities (Upon Authorization)
Contract a licensed electrician to provide high voltage power
connections. The system design will determine if optimum
placement of outlets is best achieved before or after the
installation of the AV equipment. The assigned Project Manager
will communicate the specific to you during the project planning.
Tierney Brothers recommends that each projector, TV, plasma, LCD,
etc. have a dedicated quad electrical outlet.
Provide Tierney Brothers with any existing system design
specifications, diagrams, room drawings or other materials that
would facilitate completion of the proposed Scope of Integration
Services.
All necessary ceiling tile work involved in the installation, unless an
alternative has been indicated in the Scope of Integration Services
in this proposal.
Prepare, replace, repair or modify any structural or cosmetic
changes that Tierney Brothers has made or needs to make. This
includes, but is not limited to, ceiling grids, floor tiles, walls and pre-
existing equipment. This does not include repair for accidental
damage caused by Tierney Brothers.
Confirm area is ready for installation when scheduled. This includes
but is not limited to the room being vacated, physical conditions
confirmed and owner furnished equipment (OFE) available. If the
area is not prepared for installation when scheduled or the client
has not notified Tierney Brothers five business days in advance of
any schedule change or installation cancellation, there will be a
$350.00 charge. Rescheduling of the installation will be set for a
later date as determined by Tierney Brothers.
TBI will not be responsible for the condition and functionality of any
existing OFE during the installation process. This includes de-install
and reinstall of OFE. Should existing equipment fail or not work
properly with our system design, the customer will have the option
of sourcing a TBI approved replacement part or TBI will offer a
billable replacement alternative. If OFE malfunction causes delays
in the installation timeframe, additional billable labor charges may
apply.
Clients purchasing SMART product are responsible for loading all
SMART software on the applicable computers and connection of
these computers to the SMARTboard prior to any scheduled training
sessions.
Complete Customer Configuration Worksheets as requested by
Tierney Brothers within five business days. This information is required
to properly integrate the new equipment with your existing IT
infrastructure.
TBI requires access to customer’s computer and network at the
time of installation to be able to complete installation and testing
of the designed system. Return visits to test equipment and
functionality may result in additional charges.
TBI’s initial estimates assume all work may be completed using
standard ladders. If a lift is required, additional charges will be
incurred and presented as part of a change request.
For U of M Installations only: University of Minnesota customers are
responsible for contacting their Facilities Management Department
to coordinate conduit installation for all A/V wire and cable
installations.
Proceed with ordering the specified equipment and preparing a
schedule for completion of the proposed services.
Conduct pre-installation site visit (if necessary) involving the main
site contact, site facilities representatives and a Tierney Brothers'
project manager or a qualified alternate.
Review scope, terms and conditions of the installation with the
client at the pre-installation site visit. This will include, but is not
limited to electrical, construction and cosmetic responsibilities.
Basic system training, separate from Professional Development, is
included in this proposal. This training will be scheduled and
completed by a Tierney Brothers' representative at the end of the
project installation.
If Professional Development is part of this proposal, sessions must be
scheduled within six months of install completion.
Clients purchasing SMARTboards: After the installation of the
SMARTboard is complete, the SMARTboard USB connection will be
tested using the Tierney Brothers installer's laptop. After system
functionality is confirmed, the USB connection will be hooked into
the client's computer if it is present in the space.
For safety reasons, Tierney Brothers will not modify/cut the trays on
existing white boards or chalk boards. A solution for mounting over
the existing board will be proposed. Any modifications to the
existing board would need to be made by the customer prior to the
arrival for Tierney Brothers’ installation personnel.
Scheduling
Installations are typically scheduled six to eight weeks from receipt
of the customer’s purchase order. Custom ordered product may
increase the time needed to complete the proposed services.
Standard service and support is limited to Monday through Friday,
8:00 AM to 5:00 PM central standard time, excluding national
holidays. Expanded service hours may be available for an
additional charge if determined necessary.
This schedule assumes no delays or obstacles will be encountered
in gaining access for the installation.
Site Conditions
Tierney Brothers cannot enter into work in or otherwise disturb any
areas containing asbestos.
Tierney Brothers recommends that each Projector, TV, Plasma, LCD,
etc. have a duplex receptacle fed off of a dedicated 20 amp
circuit available for use. Systems containing multiple racks of
amplifiers or other equipment may require additional circuits.
Responsibilities and Conditions
Client Responsibilities
Please initial to acknowledge and authorize the Responsibilities and Conditions presented here. ___________
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
Agenda Page 37
Accounting Terms Other Terms
Proposal Terms
For installations scheduled to take 30 days or less from the first day
on site to the last, Tierney Brothers will invoice the total project in full
upon substantial completion. Tierney Brothers reserves the right to
bill progressively for installations which are scheduled to take more
than 30 days on site. The balance is due Net 30 days from the
installation completion date, with 2% interest added to unpaid
balance.
Sales Taxes
All applicable sales tax amounts will be charged on the sale of
goods or services according to each governing law and remitted to
the proper taxing authority. If your organization is tax exempt,
please complete an exemption certificate and return to Tierney
Brothers.
Proposal Changes
If additional products or services are requested prior to receipt of
your signed purchase order or quote proposal, Tierney Brothers will
provide an updated quote proposal, including a revised scope. If
additional products or services are requested after receipt of your
signed purchase order or quote proposal, Tierney Brothers will
provide a change request quote with the requested equipment
and scope to detail the requested changes for your approval.
Upon receipt of your signed purchase order or quote proposal,
Tierney Brothers will proceed with the authorized services and
invoice in accordance with the purchase order or quote proposal.
Verbal agreements will not be processed until confirmation, in
writing, has been received.
There may be a 20% to 30% restocking fee plus freight charges for
those items ordered which have to be returned to the manufacturer
due to customer request or by change of order. Custom order
products and certain product lines not typically carried by Tierney
Brothers may not be returned.
Installation Warranty
See specific warranty coverage program outlined in this proposal.
Repair or replacement service for TBI installed consumer grade
monitors/displays are subject to manufacturer warranty and
service. TBI does offer de-install/re-install assistance for vendor
warranty repair or replacement at an additional charge.
Programming Warranty
The programming warranty is 90 days, starting at the commission of
the system. Changes or fixes to the system after this time will be
billable at our standard service call rates."
Labor Classifications and Assumptions
Unless mutually agreed upon in writing prior to executing this
agreement, it is the understanding of both parties that Union and/or
Prevailing Wage regulations, specifically those contained in 40
U.S.C. 276a-5, or MN Stat § 177.41-177.44, do not apply to the work
to be performed under this contract.
Unless travel charges are specified, this proposal assumes Tierney
Brothers, Inc. has local certified, licensed and insured technicians
available to complete the integration services. In the event, the job
site is located in a geographical area where this does not apply or
a specific installation time is requested for which this personnel is
not available, additional charges may apply.
All hours for installation are assumed to be between 8am and 5pm
(normal business hours) unless specified in this proposal. Request for
work outside of normal business hours will be subject to the following
increased hourly labor rates:
- Second Shift (3:00pm to 10:00pm) will be billed at one and a
half times our standard labor rate.
- Weekend or Holiday hours will be billed at two times our
standard labor rate.
Requests for installations outside our normal business hours are
subject to approval by the Director of Post Sales Integration.
Please initial to acknowledge and authorize the Proposal Terms presented here. ___________
NOTICE CONFIDENTIAL INFORMATION - The information in this proposal is proprietary and strictly confidential. It is intended solely for the use of the
named parties. If the reader of this proposal is not the intended recipient or the employee or agent responsible to deliver it to the intended
recipient, any dissemination, distribution, copying or other use of the information contained in this document is strictly prohibited. If this has been
received in error, please notify the responsible party immediately and then delete this proposal from all data storage devices and destroy all hard
copies.
Video recording of a Tierney Brothers SMART Certified Trainer or Professional Development session, and copying or distribution of any printed
material supplied by Tierney Brothers Inc., is protected content under copyright licensing and can be used only with express permission from
Tierney Brothers, Inc. Any video or digital content created during a training session can be used only within the organization paying for such
services and cannot be shared online or distributed in any manner.
This quotation is valid for a period of 90 days.
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
Agenda Page 38
Obtaining Warranty Service
The following items are excluded from coverage under the warranty:
• Unlimited Phone Support
• On-site service
• Discounts on Lamps and Accessories
• Preventative Maintenance Check
Obtaining Your Preventative Maintenance Check
Limitations of coverage
Preventative Maintenance Check will be completed toward the end of the one year warranty period. The warranty period commences on the
date of customer signoff, at the completion of the install by Tierney Brothers, Inc.
During the warranty period, Tierney Brothers, Inc. will first work to resolve any problems by troubleshooting over the phone. If Tierney Brothers, Inc.
Support Specialists determine that the issue cannot be resolved over the phone, a Technician will be dispatched to your location(s) within 24
hours (if necessary) of the original call (Monday through Friday 8:00am – 5:00pm, excluding national holidays). Customers outside of a 150 mile
radius of Tierney Brothers, Inc. are subject to mileage and trip charges. If service is required after the One Year Premium Warranty period has
expired, the customer will be billed at Tierney Brothers, Inc. current labor rates. If the customer has purchased a Tierney Brothers, Inc. Extended
Maintenance Agreement, that will commence at the end of the One Year Premium Warranty. If you would like additional information regarding
Tierney Brothers, Inc. Extended Maintenance Agreements, please contact your Tierney Brothers, Inc. Sales Representative at 612-331-5500.
To obtain warranty service, please use your custom support portal (support.tierneybrothers.com) and contact us via chat, phone, or email:
Tierney Brothers, Inc. will send out an email 60 days prior to one year warranty expiration requesting the customer go to
to www.tierneybrothers.com to schedule their preventative maintenance check. Customers can also call into our
our Support Specialist at 612-331-5500 or by email at techservice@tierneybrothers.com to schedule a Preventative Maintenance Check.
Customer may call to schedule Preventative Maintenance Check prior to the 60 day period if they require it done at an earlier date.
Preventative Maintenance Checks are done Monday through Friday 8:00am – 5:00pm. Customer is responsible for providing access for up to 2
hours per room for Preventative Maintenance Check. If Customer doesn’t schedule their preventative maintenance check before one year
warranty has expired, the Preventative Maintenance Check will be void.
Click here for a short video explaining how to log in to your support portal your first time:
If you have any questions, please email support@tierneybrothers.com or call us at 800-933-7337. You can also call our advanced support line, 855-
612-7762.
Designed for:
Tierney Brothers Premium Warranty Program
Terms and Conditions
Tierney Brothers, Inc. warrants the installation you have purchased from Tierney Brothers, Inc. from defects in materials and workmanship, under
normal use, during the One Year Premium Warranty period. Normal use is defined as operating the system within its designed specifications.
Included in the One Year Premium Warranty the customer will receive:
City of Albertville
https://support.tierneybrothers.com/
http://content.jwplatform.com/players/TpGSX21s-kaM9q1Ga.html
b. Damage or other equipment failure due to causes beyond our control including, but not limited to, operator negligence, the failure to
maintain the equipment according to the owner’s manual instructions, abuse, vandalism, theft, fire, flood, wind, freezing, power failure,
inadequate power supply, acts of war or acts of God.
a. Equipment that has been removed or reinstalled in a different location
c. Any utilization of equipment that is inconsistent with either the design of the equipment or the way the manufacturer intended the equipment
to be used.
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
612.331.5500800.933.7337Fax -612.331.3424
Agenda Page 39
Designed for:
Tierney Brothers Premium Warranty Program
City of Albertville
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
612.331.5500800.933.7337Fax -612.331.3424
Council Chambers - Update
12474 R6
Authorized Signature:
Date:
I have read, understand and agree to the above terms and conditions per the plan elected.
This maintenance contract refers to:
i. Lift and Scaffolding rental is not included.
f. Equipment where the serial plate attached to the equipment is removed, defaced or made illegible.
d. Premium Warranty covers all hardware related failures. Network or software related failures are not covered under Tierney Brothers, Inc.
Premium Warranty.
g. Damage resulting from unauthorized repair, software virus, improper electrical wiring and connections.
h. Existing Owner Furnished equipment.
e. Operational or mechanical failure which is not reported prior to expiration of this contract.
Agenda Page 40
City of Albertville
Council Chambers - Update
12474 R6
Accept Decline
Council Chambers - Update
State Contract Total:76,078.48$
Non Contract Total:5,724.38$
Proposal Total:81,802.86$
Client's Name:
Authorized Signature:
*Client's Email Address:
*Client's Email Address:
Date:
Proposal Summary
Please Initial to Accept or Decline
Please Acknowledge All Proposals
*Please note, one or more items on your quote may include software. Our vendors require two unique email addresses with different
domain names to be submitted with software orders. These email addresses will receive the electronic key codes required to download
and install your new software. Please include these two email addresses with your purchase order at the time your order is placed.
By signing below, the client has read and understands the scope of services and agrees to the client responsibilities and conditions.
The undersigned authorizes Tierney Brothers to proceed in accordance with the proposal including options elected and agrees as
a representative of the client to be responsible for payment.
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
Agenda Page 41
Request for Council Action
P:\City Council\Council Packet Information\2017\112017\2017-11-20 Otsego Fire Protection Agreement RCA.doc
Meeting Date: November 20, 2017
November 16, 2017
SUBJECT: FIRE DEPARTMENT –FIRE PROTECTION AGREEMENT FOR THE CITY OF OTSEGO
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve the 2018 - 2022 Fire Protection Agreement with the City of Otsego.
BACKGROUND: The current Fire Protection Agreement with the City of Otsego ends on
December 31, 2017. Staff has recently revised and updated the proposed 2018 – 2022 Fire
Protection Agreement with the City of Otsego.
The 5-year Fire Protection Agreement identifies the fire service area, emergency services provided,
and the costs assumed by each City. This Agreement will serve as an extension of the previous 5-
year agreement, signed in 2012.
The following is a general summary of the updates/revisions in the 2018 - 2022 Fire Protection
Agreement with the City of Otsego:
• Section 1:
o Updated the emergency services provided and dates of contract
• Section 7, g.
o New section requiring the City of Otsego to have an emergency services response
fee ordinance for vehicle-related incidents that mirrors the charges in the City of
Albertville’s Ordinance.
• Section 10
o New section requiring that the City of Otsego annually review and adjust, if
necessary, the Minnesota Department of Revenue Apportionment Agreement
of Fire Service Area Form.
• Sections 11 and 12
o New sections requiring that the City of Otsego will enact and enforce its false
alarm ordinance. This language now matches the City of Otsego’s Fire
Protection Agreement with the City of Elk River.
o New section requiring the City of Albertville to enforce its false alarm
ordinance.
If approved by Council, the updated 2018 – 2022 Fire Protection Agreement with the City of
Otsego will be sent to Otsego staff for review and approval at an Otsego City Council meeting.
Agenda Page 42
Mayor and Council Request for Action – November 20, 2017
Otsego Fire Protection Agreement Page 2 of 2
P:\City Council\Council Packet Information\2017\112017\2017-11-20 Otsego Fire Protection Agreement RCA.doc
Meeting Date: January 6, 2014
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy for Council to review and
approve policies as they deem necessary.
FINANCIAL CONSIDERATIONS: With the Fire Protection Agreement, the City of Otsego
pays a percentage of the annual City of Albertville Fire Department budget.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: 2018 – 2022 Fire Protection Agreement with the City of Otsego
Fire Protection Area Otsego Map for 2018
Fire Protection Area Tax Capacity Map
Agenda Page 43
1
2018-2022 FIRE PROTECTION AGREEMENT
WITH THE CITY OF OTSEGO
This agreement is made and entered into by and between the City of Albertville, a
municipal corporation located in the County of Wright, State of Minnesota, and the City
of Otsego, a municipal corporation located in the County of Wright, State of Minnesota.
WHEREAS, Otsego desires the services of the fire department of Albertville in case of
fires occurring in Otsego, as well as the emergency medical services of Albertville in case of a
medical emergency, and
WHEREAS, Albertville maintains a volunteer fire department with emergency medical
response capability, which department is available to provide fire protection and emergency
medical response services to properties located in Otsego, and
THEREFORE, it is agreed by and between said parties as follows:
1. Albertville, through its fire department, shall provide fire protection and emergency
medical response services to those properties in Otsego identified on the Fire Service Area
map attached as Exhibit A to this Agreement. Fire service provided by Albertville includes
general structural and nonstructural, grass and forest, and vehicle firefighting and general
rescue services including vehicle and equipment extraction and general search and rescue,
hazardous materials response, fire code enforcement (but only on existing commercial and
industrial structures located in the Fire Service Area) and surface-level ice and water
rescue. Such fire protection and emergency medical response services shall be provided
from January 1, 2018 through December 31, 2022, unless otherwise terminated pursuant to
the terms of this Agreement.
2. Otsego shall pay Albertville a Fire Service Fee (“Fire Service Fee”) annually according to
the formula set forth in this paragraph in exchange for the provision of fire protection and
emergency medical response services as described above. Annual payments shall be made
in four equal installments on or before every April 1st, July 1st, October 1st and December
31st. The Fire Service Fee shall be calculated by multiplying the adjusted fire department
budget for the year fire service is to be provided (consisting of the fire department budget
less state fire aids received) times the value of the Taxable Tax Capacity within the Fire
Service Area that is located in Otsego divided by the total Taxable Tax Capacity of the
entire Fire Service Area, where the Taxable Tax Capacity is the Taxable Tax Capacity used
to calculate the real property taxes due in the year fire service is provided. For example, if
the fire department budget is $380,000, the Taxable Tax Capacity of the Fire Service Area
area in Otsego is $3,000,000, and the total Taxable Tax Capacity of the entire Fire Service
Area is $10,000,000, then Otsego’s annual payment to Albertville for that year under this
Agreement would be $114,000, calculated as $380,000 times ($3,000,000/$10,000,000).
Albertville shall issue a statement to Otsego by August of each year detailing the following
year’s estimated fire service amount due. In the event that Otsego disputes Albertville’s
Agenda Page 44
2
calculations or the basis for the calculations, the parties shall within thirty (30) days after
such objections are delivered to Albertville meet and negotiate in good faith a resolution to
the objections.
3. Otsego and Albertville’s respective City Councils shall both appoint Council
representatives to a Joint Fire Advisory Subcommittee for the purpose of reviewing
ongoing fire service under this Agreement, the proposed fire budget, to address issues
arising from the Agreement, to review the operating and capital budgets, and to plan for
future joint fire and emergency response services. The Subcommittee shall meet as often as
is necessary, but shall meet at least two (2) times per year. The Subcommitttee shall consist
of two elected officials from each City, the City Administrator of each City, the Finance
Directors from each City and the Albertville Fire Chief. The Subcommittee shall develop a
plan to address the long-term direction of the department.
4. Albertville shall take all reasonable steps to insure that it has at all times adequate fire
fighting and medical personnel and equipment available and ready to provide protection to
Otsego’s citizens and property as provided for in this Agreement.
5. Albertville shall at all times, keep in place liability insurance coverage to protect Otsego’s
interests and to fulfill Albertville’s obligations under this Agreement in at least the amount
of the maximum tort liability limits set forth in Minn. Stat. 466.04.
6. Albertville shall fully indemnify, hold harmless and defend Otsego from all claims arising
out of the negligence of Albertville, its employees, officers or agents in performing its
duties under this Agreement, provided such indemnification shall not exceed the maximum
tort liability limits set forth in Minn. Stat. 466.04.
7. Albertville’s obligation to provide fire protection service and emergency medical response
shall be subject to the following:
a. If road and weather conditions at the time of the call are such that the fire/medical run
cannot be made with reasonable safety to men and equipment, in the opinion of the Fire
Chief or his Deputy in charge, no obligation arises under this agreement on the part of
the City of Albertville to answer such call and no person or party shall have recourse
against the City of Albertville or City of Otsego for reasonable refusal to answer such
call.
b. In the event that a sufficient amount of the fire fighting/medical equipment and the
number of volunteer firefighters, or both, are committed at the time of the fire call, in
sole judgment of the Fire Chief or his Deputy, to fighting pre-existing fires or attending
a pre-existing emergency, so as to render the available equipment and manpower
inadequate to answer a fire or medical call from Otsego, no obligation shall arise under
this agreement to answer such call, provided that Albertville makes all reasonable
efforts to answer the fire or medical call in Otsego, including requests for mutual aid.
Agenda Page 45
3
c. In the event a fire or other emergency call by Otsego is answered by Albertville, but
before the fire in question is extinguished or the emergency is full abated, the fire
fighting equipment, emergency equipment, or volunteer firefighters, or any combination
thereof, are needed to fight another fire or respond to another emergency elsewhere in
the Fire Service Area, the Chief or his Deputy without liability therefore to any person
or to Otsego under this agreement, may in his reasonable judgment, redeploy the
firefighting equipment, volunteer firefighters and emergency response equipment as
they deem necessary given the competing emergency situations. If a decision is made to
leave a pre-existing fire in Otsego, Albertville shall utilize all resources reasonably at its
disposal to provide alternative services to extinguish the fire in Otsego, including
requests for mutual aid. The reasonable judgment of the Fire Chief or his Deputy shall
be final and no person or party shall have recourse against the City of Albertville or the
City of Otsego for any damages or losses resulting from such action or decision.
d. The parties acknowledge that Albertville has entered into mutual aid contracts with
other fire departments in other municipalities, and that in the event of concurrent fire
calls or other concurrent emergencies within the Fire Service Area, Albertville will call
for mutual aid to serve one or all such emergencies as deemed necessary by the Fire
Chief or his Deputy.
e. Third parties shall have no recourse under this Agreement against either party to the
Agreement.
f. Because the City of Albertville has heretofore entered into mutual assistance fire
fighting agreements with other municipalities possessing firefighting equipment and
firefighters, which equipment and firefighters could be called by the Chief or his Deputy
to a fire or other emergency in Otsego, the City of Otsego agrees to pay such additional
cost as may be incurred thereby if, in the sole reasonable judgment of the Chief or his
Deputy, such additional fire fighting equipment/emergency response equipment and
firefighters are needed to respond to an emergency in Otsego and are in fact called to
such emergency by the Chief or his Deputy. Otsego shall be provided an itemized list
and explanation for any additional costs incurred under this section and billed to Otsego.
g. Otsego shall adopt an emergency services response fee ordinance that imposes a fee
upon vehicle-related emergency responses occurring within the Fire Service Area that
are responded to by Albertville. Such ordinance shall adopt the same fee schedule as
Albertville’s Ordinance Establishing Charges for Emergency Response Services for
vehicle-related emergency responses. All such fees collected by Otsego shall be
remitted to Albertville.
Agenda Page 46
4
8. This agreement shall run for the period set forth in paragraph 1, provided, however, that
this Agreement may be terminated by either party following one year’s written notice to the
other party. In such case, this Agreement shall terminate on the first December 31st
following the first anniversary of the termination date (e.g., if a termination notice is served
on October 17, 2018, this Agreement would terminate on December 31, 2019). Written
notice of termination shall be effective upon personal service of the termination notice upon
the City Clerk of the non-terminating city.
9. If requested, Albertville shall provide Otsego with the names and addresses of those parties
served in Otsego with fire, medical or rescue services along with the incident report from
the event. Otsego may bill such parties separately and keep the proceeds from such billings,
except that the proceeds from vehicle-related responses shall be treated in accordance with
the provisions of paragraph 7G above.
10. The City of Albertville shall require the City of Otsego City Administrator to review the
Minnesota Department of Revenue Apportionment Agreement of Fire Service Area Form
annually with any Fire Departments providing fire protection to the City of Otsego, and
apportion the population and estimated market value (EMV) of the property in the jointly
covered area (Minn. Stat. § 69.021, subd. 7, para. (c)). This review shall be completed prior
to July 1st of each calendar year. If any changes to the apportionment percentages are
necessary, these changes shall be signed by all individual Fire Departments and submitted
to the MN Department of Revenue prior to August 1st of that same calendar year, to allow
the changes to take effect the next calendar year. This change will then be reflected in each
individual Fire Department’s Minnesota Department of Revenue Form FA-1, Fire
Equipment Certification.
11. All parties acknowledge that excessive false alarms constitute a public nuisance. The City
of Otsego agrees to enact a false alarm ordinance substantially similar to that in force in
Albertville and to enforce such false alarm ordinance and to collect and forward to the City
of Albertville penalties and fees collected from properties within the Fire Service Area for
excessive false alarms.
12. Albertville shall enforce its false alarm ordinance.
13. Albertville owns all fire/rescue equipment used by the fire department and shall have the
sole discretion to determine when and how to dispose of such equipment, provided,
however, that the proceeds from the sale of such equipment shall be credited to
Albertville’s fire department fund.
14. Albertville owns the fire hall and shall have the sole discretion to determine when and how
to dispose of it, provided, however, that the proceeds from the sale of the fire hall shall be
credited to Albertville’s fire department fund.
Agenda Page 47
5
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this
________ day of _________________________, 2017.
CITY OF ALBERTVILLE CITY OF OTSEGO
By: ___________________________ By: _________________________
Jillian Hendrickson, Mayor Jessica Stockamp, Mayor
ATTEST:
___________________________ _________________________
Kimberly A. Hodena Tami Loff
City Clerk City Clerk
Agenda Page 48
City of Otsego Fire Districts
2018 Tax Data
5/1/2017
Otsego City Limits
Albertville Fire District
Elk River Fire District
Rogers Fire District
Tax Year Fire District Parcel # Land Value Building Value Machine Value Total Market Value
2018 Albertv ille 3250 $189,695,600 $531,017,700 $28,500 $720,741,800
2018 Elk River 3669 $256,140,200 $593,692,900 $703,700 $850,536,800
2018 Rogers 385 $24,984,900 $69,938,700 $0 $94,923,600
Totals 7304 $470,820,700 $1,194,649,300 $732,200 $1,666,202,200
Agenda Page 49
City of Albertville
2017 Tax Data
6/21/2017
Albertville Fire Department District
City of Albertville
City of Otsego
Maps and documents made available to the public by Wright County are not legally recorded maps nor surveys
and are not intended to be used as such. The maps and documents are created as part of a Geographic Information
System (GIS) that compiles records, information, and data from various city, county, state and federal sources. The
source data may contain errors. Additionally, maps and documents prepared by the GIS from multiple sources, even if
derived from data that is error free, may not be reliable due to differences in the databases or computer programs of the
source materials. Wright County has attempted to include more specific clarifications or advisories on the specific
documents or maps however, none of the maps or documents should be used for navigational, tracking or any other
purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features.
If errors or discrepancies are found please contact Wright County. The preceding disclaimer is provided pursuant to
Minnesota Statutes §466.03, Subd. 21 (2000), and Wright County shall not be liable for any damages or claims that
arise out of the user’s access to, or use of the maps, documents and data provided.
Year Municipality Parcel # Tax Capacity
2017 Albertv ille 2,827 7,372,072
2017 Otsego 3,250 5,939,134
Total 6,077 13,311,206
Agenda Page 50
Mayor and Council Request for Action
P:\City Council\Council Packet Information\2017\112017\Wireless colocation RCA, 11-20-17.docx
Meeting Date: November 20, 2017
November 16, 2017
SUBJECT: LEGAL - SMALL CELL WIRELESS COLLOCATION AGREEMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve small wireless facility collocation agreement for attachment to
Albertville infrastructure or City of Albertville managed public right of way.
BACKGROUND INFORMATION: In 2017, the Minnesota Legislature passed legislation that
allows cell phone providers to install the next generation of cell equipment (small cell wireless
equipment) in public rights of way on existing poles or structures owned by the City. The City
can require that the cell company sign an agreement with the City prior to using the City’s
structures, but the form of that agreement must be in place prior to November 30, 2017 in order
for the City to be able to require a cell company to sign the agreement.
KEY ISSUES:
• Cell companies will have a right to install their wireless equipment on City-owned poles
and/or structures in the right of way whether the City approves of it or not.
• The City has the right to require all cell companies using city structures to enter into an
agreement setting forth the terms of use.
• The attached agreement requires cell companies using City structures to:
o Defend, indemnify and hold the City harmless from any damage to third parties
or damage to the cell company’s equipment;
o Pay the statutory maximum rent of $150 annually per City structure used;
o Provide $2 million insurance coverage and name the City as an additional
insured;
o Repair any damage to the right of way caused by the user;
o Move its equipment should the City replace or relocate the structure.
• The City owns light poles in CSAH 19 south of 57th Street and may eventually own light
poles in CSAH 19 north of I-94. It is unknown at this time whether these poles will be
able to support wireless facilities.
• There may be other City owned structures within City or County rights of way that have
not been identified yet.
POLICY/PRACTICES CONSIDERATIONS: The City is not required to have an agreement
governing collocation on City facilities, but it must put the framework of the agreement in place
by November 30, 2017 if it wants to preserve the right to require cell companies to enter into this
Agreement in the future.
Agenda Page 51
Mayor and Council Request for Action – November 20, 2017
SMALL WIRELESS FACILITY COLLOCATION AGREEMENT Page 2 of 2
P:\City Council\Council Packet Information\2017\112017\Wireless colocation RCA, 11-20-17.docx
Meeting Date: November 20, 2017
FINANCIAL CONSIDERATIONS: Adopting this Agreement will protect the City from
claims by third parties and by the cell companies for injury to persons or property as a result of
the location of the wireless facilities on City structures. The Agreement calls for the cell
company using a City structure to pay annual rental of $150 per structure (the statutory
maximum).
LEGAL CONSIDERATIONS: The City Attorney strongly recommends that the City adopt
this Agreement as it offers liability protection to the City and allows the City to retain some
measure of control over its own facilities that may be used by various cell companies.
Responsible Person/Department: Mike Couri, City Attorney
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Small Wireless Facility Collocation Agreement
Agenda Page 52
1
SMALL WIRELESS FACILITY
COLLOCATION AGREEMENT FOR
ATTACHMENT TO ALBERTVILLE INFRASTRUCTURE OR
CITY OF ALBERTVILLE MANAGED PUBLIC RIGHT OF WAY
WHEREAS, ____________________________ (hereafter, the “Applicant” or “user”) is
seeking permission to make an attachment to City of Albertville (hereafter, “City”) owned
infrastructure or collocate small wireless facilities in other locations in City Managed Public
Right of Way pursuant to Minnesota Statutes, Sections 237.162 and 237.163, pursuant to
Chapter ________ of the Albertville Code of Ordinances; and,
WHEREAS, the Applicant is seeking permission to make an attachment to the following
City owned infrastructure or collocate small wireless facilities in other locations in City
Managed Public Right of Way as described below or in the attached documents:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
NOW, THEREFORE, the “Applicant” or “user”, and all successors and assigns thereof,
agrees to the following:
1. In attaching to City owned infrastructure or locating in a City or County managed
public right of way, the Applicant will comply with and be bound by the
Albertville City Code to the extent not in conflict with Minnesota Statutes,
Sections 237.162 and 237.163.
2. In attaching to City owned infrastructure the Applicant shall comply with and
assist with the implementation of the policies developed by the Albertville
Director of Public Works to the extent not in conflict with Minnesota Statutes,
Sections 237.162 and 237.163.
3. The Applicant shall, to the extent permitted by law, defend, indemnify and hold
harmless the City, its’ employees, officers, agents, and contractors against any
claim of liability or against any loss of any kind, including compliance with
administrative orders and regulations, and specifically including, without
limitation, against any claim of liability or loss from personal injury or property
damage resulting from or arising out of the presence of Applicant’s equipment or
other personal property on City managed public right of way or on City property
placed within the right of way that is in any way related to or as a part of an
Agenda Page 53
2
attachment to City owned infrastructure and also as to any willful misconduct of
the Applicant, its employees, contractors or agents, except to the extent such
claims or damages may be due to or caused by the willful misconduct of the City,
or its employees, contractors or agents.
4. The Applicant agrees that at its own cost and expense, it will maintain, at all times
that it has wireless facilities located in a City right of way pursuant to this
Agreement, commercial general liability insurance with limits not less than
$2,000,000 for injury to or death of one or more persons in any one occurrence
and $2,000,000 for damage or destruction to property in any one occurrence. The
user shall provide Certificates of Insurance which specifically name The City of
Albertville as an additional insured.
5. The Applicant waives any liability of the City to the Applicant, or any of its
respective agents, representatives, successors or employees for any lost revenue,
lost profits, loss of technology, use of rights or services, incidental, punitive,
indirect, special or consequential damages, loss of data, or interruption or loss of
use of service, even if the City has been advised of the possibility of such
damages, whether under theory of contract, tort (including negligence), strict
liability or otherwise that is related to, arises out of, flows from or is, in some part,
caused by Applicant’s attachment to or use of City owned infrastructure or City
managed public right of way.
6. Before receiving approval from Albertville Public Works to install an attachment
on City owned infrastructure in City managed public right of way the Applicant
shall submit to the Director of Public Works (hereafter “Director”) or the
Director’s designee detailed construction plans and drawings for each individual
location, together with maps, showing specifically the poles of the City to be
used, the number and character of the attachments to be placed on such poles,
equipment necessary for the use, proposed replacement of existing poles, any
additional pole(s) which may be required and any new installations for
transmission conduit, pull boxes, appurtenances and similar. The Director or the
Director’s designee shall, on the basis of review of such detailed construction
plans and drawings, determine whether to give the user permission to proceed
with the work as proposed by the user. Upon application approval, the Applicant
shall have permission to use the premises and make attachments in accordance
with the terms of the application, this policy, the Albertville City Code and
Minnesota Statutes, Sections 237.162 and 237.163. The Applicant shall perform
all work at its own expense and make attachments in such manner as to not
interfere with the services of the City.
7. Any infrastructure approved by the Director to be used/purchased by the
Applicant to facilitate the attachment of Applicant’s equipment shall be the
Agenda Page 54
3
property of the City and shall not entitle the Applicant to ownership of such
infrastructure.
8. The Applicant must obtain and submit to the Director or the Director’s designee a
structural engineering study carried out by a qualified structural engineer showing
that the pole(s) and foundation(s) is (are) able to support the proposed attachment.
9. In the event that the attachment poses an immediate threat of substantial harm or
damage to the health, safety and welfare of the public, City Employees and/or
property/premises, as reasonably determined by the City, the City may take
actions the City determines are reasonably required to protect, the health, safety
and welfare of the Public, or personal property of the Public, from such jeopardy
provided that after such emergency access onto the Premises, and in no event later
than twenty-four (24) hours after such access, the City gives notice to user of
City’s emergency access. If the City reasonably determines that these conditions
would be improved by cessation of user’s operations, the user shall immediately
cease its operations on the Premises upon notice from the Director or the
Director’s Designee.
10. Any damage to the City’s infrastructure, the City’s equipment thereon or any
element of the City managed public right of way caused by the user’s installation
or operations shall be repaired or replaced at user’s expense and to the Director’s
reasonable satisfaction.
11. The Applicant shall obtain from the City, any and all permits required for a
complete installation. These permits include, but are not limited to:
Obstruction/Excavation, Meter Hooding, Storm Water, etc. Applicable fees for
any permits shall be borne by the user. The user shall be bound by the
requirements of each permit.
12. The City will take those actions it determines are reasonably necessary, to repair,
maintain, alter, or improve the Premises in connection with user’s Operations.
13. Upon request from the City, the user shall disconnect the power to the user’s pole
attachment within eight (8) hours of such request to facilitate any maintenance or
repair work to the pole or City attached infrastructure. After eight (8) hours or
immediately after an emergency, the City reserves the right to disconnect the
power to the user’s attachment.
14. Except in cases of emergency, prior to commencing work on City Owned
Infrastructure with an attachment, the City will provide user with 24 hour prior
notice thereof. Upon receiving such notice; it shall be the sole responsibility of the
user to take adequate measures to remove or otherwise protect user’s Facilities
Agenda Page 55
4
from the consequences of such activities. If reasonably necessary, the City may
require user to remove or power down any Attachments during the work.
15. User shall maintain the Attachment in good and safe condition, at its own cost and
expense, and in compliance with applicable fire, health, building, and other life
safety codes.
16. Notwithstanding anything to the contrary contained herein, the user shall have the
right to terminate user’s occupancy provided that 30 days prior notice is given to
the City.
17. User agrees to and shall install equipment of the type and frequency which will
not cause harmful interference to any equipment of the City or other users of the
Premises which existed or have been permitted on the Premises prior to the date
the attachment permit was acquired by the user. In the event the City reasonably
determines user's equipment causes such interference, user will remove the
equipment. It is the user’s responsibility to confirm and appropriately test that
their equipment will not cause harmful interference before pursuing approval
from the City.
18. If required by the Director, the user shall obtain a radio frequency interference
study carried out by an independent professional radio frequency engineer ("RF
Engineer") showing that the user's intended use will not interfere with the City's
licensed and unlicensed communications facilities, which are located on or near
the structure. The user shall not transmit or receive radio waves at the Premises
until such evaluation has been satisfactorily completed and approved.
19. The user shall implement all measures at the transmission site required by FCC
regulations. In the event the user causes the site to exceed FCC Radio Frequency
radiation limits, as measured on the Premises, or otherwise violate FCC standards,
the user shall be liable for all such noncompliance and shall defend, indemnify
and hold the City harmless from all claims arising from non-compliance.
20. In the event of damage to the City Owned Infrastructure or Premises that cannot
reasonably be expected to be repaired within forty-five (45) days following same
or, if the City Owned Infrastructure is damaged so that such damage may
reasonably be expected to disrupt the user's operations at the Premises for more
than forty-five (45) days, then the user may, at any time following such casualty,
provided the City has not completed the restoration required to permit the user to
resume its operation at the Premises, terminate upon fifteen (15) days prior
written notice to the City as to such location. With any such notice of termination
the Parties shall make an appropriate adjustment, as of such termination date, with
respect to payments due. Notwithstanding the foregoing, the rent shall abate
Agenda Page 56
5
during the period of repair following such casualty in proportion to the degree to
which the user's use of the Premises is impaired. The City is not liable for any
damage to attachment(s) due to an event of damage to the pole or premises.
21. The City will recover its right-of-way management costs from the Applicant by
imposing a fee for registration, a fee for each right-of-way or small wireless
facility permit, or, when appropriate, a fee applicable to Applicant when that
Applicant causes the City or affiliated agencies to incur costs as a result of actions
or inactions of Applicant.
22. Fees, or other right-of-way obligations, imposed by the City on this Applicant
shall be:
(1) based on the actual costs incurred by the City and affiliated agencies in
managing the public right-of-way;
(2) based on an allocation among all users of the public right-of-way,
including the City itself and affiliated agencies, which shall reflect the
proportionate costs imposed on the City and affiliated agencies by each of
the various types of uses of the public rights-of-way;
(3) imposed on a competitively neutral basis; and
(4) imposed in a manner so that aboveground uses of public rights-of-way do
not bear costs incurred by the City and affiliated agencies to regulate
underground uses of public rights-of-way.
23. Any initial engineering survey and preparatory construction work associated with
an attachment and/or collocation will be paid by the Applicant in the form of a
onetime, nonrecurring, commercially reasonable, nondiscriminatory, and
competitively neutral charge to recover the costs associated with the proposed
attachment.
24. Total application fees for a small wireless facility permit shall comply with
Minnesota Statutes, Section 237.163, Subdivision 6 with respect to costs related
to the permit.
25. The Applicant will be charged a fee for each small wireless facility attached to a
wireless support structure owned by the City or affiliated agency consisting of:
(1) $150 per year for rent to occupy space on a City wireless support
structure;
Agenda Page 57
6
(2) $25 per year for maintenance associated with the space occupied on a City
wireless support structure; and
(3) a fee on a monthly basis for electricity used to operate a small wireless
facility, if not purchased directly from a utility and if the City has
electricity available on the support structure, at the rate of:
(i) $73 per month per radio node less than or equal to 100 max watts;
(ii) $182 per month per radio node over 100 max watts; or
(iii) the actual costs of electricity as reasonably estimated by the
Director or designee, if the actual costs exceed the amount in item
(i) or (ii).
This fee is in addition to other fees or charges allowed under Minnesota
Statutes, Section 237.163, Subdivision 6.
26. The City shall have the right at any time to replace or relocate any wireless pole
or structure containing the user’s wireless facilities. The Director shall give the
user 30 days notice prior to requiring the user to remove its wireless facilities
prior to the relocation of the structure (except in the case of an emergency, in
which case the City shall give reasonable notice in light of the nature of the
emergency). In such event, the user shall remove its wireless facilities at the
user’s sole cost within the time required by the Director. Upon completion of the
relocation of such structure, the user shall have the right to reinstall its wireless
equipment on the relocated structure, provided the installation of such equipment
meets all requirements of City Code and of this Agreement. In the event the user
fails to remove its wireless facilities within the time required by the Director, the
City shall be permitted to remove the wireless facilities and dispose of such
facilities by any means available, provided, however, that in the event of an
emergency, the City shall hold such wireless facilities for a minimum of 30 days
before disposing of such wireless facilities. All costs incurred by the City in
removing and disposing of such wireless facilities shall be reimbursed by the user
within 30 days of the City sending an invoice to the user for such costs.
27. The Director or his designee may immediately suspend the permission of a user to
make new or additional attachments or maintain existing attachments if the user
materially fails to comply with the terms of its permit if the city provides written
notice to the user of such failure to comply. If the user fails to cure the default on
or before the thirtieth day after receipt of the notice, the City may terminate the
user's permit.
Agenda Page 58
7
(1) A user shall immediately begin removal of its attachments after
termination of a user's permit for violations of the terms the permit. Unless
the Director grants an extension of time, a user must remove all
attachments not later than the sixtieth day after the effective date of
termination.
(2) After termination of a user's permit, the user must comply with the terms
of this Agreement until all attachments are removed.
28. All notices hereunder must be in writing and shall be deemed validly given if sent
by certified mail, return receipt requested or by commercial courier, provided the
courier's regular business is delivery service and provided further that it
guarantees delivery to the addressee by the end of the next business day following
the courier's receipt from the sender. Notice shall be effective upon actual receipt
or refusal as shown on the receipt obtained pursuant to the foregoing.
Notices to the City will be sent by certified mail to:
Albertville City Clerk
Albertville City Hall
P.O. Box 9
Albertville, MN 55301
Notices to the Applicant or user will be sent to the address given in the
application or such other address as the applicant shall designate in writing
pursuant to the notice provisions of this paragraph.
______________________________
[Applicant]
________________________________________
By: _____________________________________
Its: _____________________________________
CITY OF ALBERTVILLE
__________________________________
Jillian Hendrickson, Mayor
__________________________________
Kimberly A. Hodena, City Clerk
Agenda Page 59
8
ACKNOWLEDGEMENT
STATE OF __________________)
) ss.
COUNTY OF ________________)
This instrument was acknowledged before me on ___________________________
(Date)
by_________________________________ as __________________________________
(Printed Name) (Title)
of_________________________________________.
(Corporation Name, if corporation)
__________________________________
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this ______ day of ________________,
2017, by Jillian Hendrickson as Mayor of the City of Albertville, a Minnesota municipal
corporation, on behalf of the city and pursuant to the authority of the City Council.
___________________________________
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this _______ day of ________________,
2017, by Kimberly A. Hodena, as Clerk of the City of Albertville, a Minnesota municipal
corporation, on behalf of the city and pursuant to the authority of the City Council.
___________________________________
Notary Public
Agenda Page 60
Fund SourceDescription201520162017201720182017-2018Waste Water601Actual 12/31/15 Actual 12/31/16BudgetActual 11/15/17Budget$ Change601-00000- 34000 Charges for Services$1,800.00 $1,800.00$100.00$2,700.00$1,800.00$1,700.00601-00000- 36105 Certified Del Utilities$4,094.06 $2,467.76$2,000.00$771.61$2,000.00$0.00601-00000- 36210 Interest$0.00 $12,355.38$15,000.00$0.00$15,000.00$0.00601-00000- 37200 Sewer Sales $730,052.74 $765,433.00$757,000.00$690,952.24$762,000.00$5,000.00601-00000- 37260 Sewer Penalty$14,619.27 $13,045.99$6,000.00$11,786.69$6,000.00$0.00$750,566.07 $795,102.13$780,100.00$706,210.54$786,800.00 $6,700.00Fund SourceDescription201520162017201720182017-2018Water602Actual 12/31/15 Actual 12/31/16BudgetActual 11/15/17Budget$ Change602-00000- 34000 Charges for Services$2,310.00 $1,600.00$1,000.00$2,700.00$1,000.00$0.00602-00000- 36105 Certified Del. Utilities $5,027.29 $4,535.43$3,000.00$1,114.55$3,000.00$0.00602-00000- 36210 Interest $4,933.65 $5,212.22$1,200.00$0.00$4,000.00$2,800.00602-00000- 37100 Water Sales - City $218,643.89 $248,823.52$273,015.00$273,872.89$282,000.00$8,985.00602-00000- 37160 Water Penalty - City $10,614.29 $11,260.27$5,000.00$10,110.07$5,000.00$0.00602-00000- 37177 nsf/shut off fees $1,919.53 $1,720.23$500.00$1,208.00$600.00$100.00602-00000- 37190 Meter Sales $6,720.00 $5,212.22$3,000.00$13,200.00$3,000.00$0.00$250,168.65 $278,363.89$286,715.00$302,205.51$298,600.00 $11,885.00Fund Source Description 2015 20162017201720182017-2018Storm Water604 Actual 12/31/15 Actual 12/31/16BudgetActual 11/15/17Budget$ Change604-00000- 36105 Certified Del Utilities$1,183.62 $307.19$500.00$171.47$500.00$0.00604-00000-36210 Interest$15,555.52 $14,648.77$15,000.00$0.00$15,000.00$0.00604-00000- 37400 Storm Water Charges$209,353.12 $211,244.21$210,000.00$165,463.21$200,000.00-$10,000.00 adjustments to land604-00000- 37450 Storm Water Connection$9,000.00 $8,500.00$5,000.00$13,645.00$6,000.00$1,000.00604-00000- 37460 Storm Water Penalty$3,113.41 $2,576.42$1,500.00$2,707.62$1,500.00$0.00$238,205.67 $237,276.59$232,000.00$181,987.30$223,000.00 -$9,000.00Fund SourceDescription201520162017201720182017-2018Recycling605Actual 12/31/15 Actual 12/31/16BudgetActual 11/15/17Budget$ Change605-43200- 33610 County Grant/Aid$11,152.00 $13,976.00$10,000.00$11,286.00$10,000.00$0.00605-43200- 36105 Certified Del Utilities$553.11 $462.33$200.00$85.74$200.00$0.00605-43200 36210 Interest$467.60 $634.43$500.00$0.00$500.00$0.00605-43200- 37500 Recycling Charge$78,692.78 $85,454.92$85,000.00$67,811.13$90,000.00$5,000.00 rate increase605-43200- 37560 Recycling Penalty$1,976.69 $1,811.61$1,000.00$1,346.43$1,000.00$0.00$92,842.18 $102,339.29$96,700.00$80,529.30$101,700.00 $5,000.0011/16/2017Agenda Page 61
601 WasteWater201520162017201720182017-2018CommentsFund Dept Obj DescriptionActual 12/31/2015 Actual 12/31/16BudgetActual 11/15/17Budget$ Change49450601-49450- 101 Full Time Employees Regu159,281.99 171,865.34 176,600.00 154,301.54 186,755.00 10,155.00 Includes 3300 On call pay 601-49450- 102 Full Time Employees Over 419.20 322.78 3,800.00 182.43 1,000.00 (2,800.00) 601-49450- 103 Part Time Employees - - - - - 601-49450- 104 Temporary Employees 2,765.55 1,921.25 3,500.00 - 3,500.00 - 601-49450- 121 PERA 11,934.76 11,906.9413,530.0011,420.8614,081.63551.63 601-49450- 122 FICA 11,674.15 11,700.08 14,068.35 10,885.27 14,631.01 562.66 601-49450- 127 HCSA 3,074.85 3,135.093,608.003,045.713,755.10147.10 601-49450- 130 EmployerHealth/Life/Denta22,251.11 25,657.25 32,000.00 25,076.94 35,831.25 3,831.25 601-49450- 151 Workers Comp. Insurance 5,603.40 10,677.90 7,828.00 - 10,998.24 3,170.24 601-49450- 203 Printed Forms 337.24 - 1,500.00 607.08 1,000.00 (500.00) 601-49450- 208 Training & Instruction 270.00 940.00 600.00 345.00 600.00 - 601-49450- 209 Locates 2,871.14 3,355.40 1,200.00 2,585.81 2,000.00 800.00 601-49450- 210 Operating Supplies (Gener1,918.55 2,456.66 4,000.00 3,379.78 3,500.00 (500.00) 601-49450- 212 Motor Fuels 892.94 1,921.74 4,530.94 1,480.59 4,500.00 (30.94) 601-49450- 217 Chemicals - Ferric Chloride5,875.74 5,590.22 7,000.00 6,184.20 7,000.00 - 601-49450- 218 Testing Expenses 10,372.20 10,647.80 10,000.00 8,654.00 10,000.00 - 601-49450- 300 Professional Services 14,413.93 9,122.17 26,000.00 36,749.76 26,000.00 - 601-49450- 301 Audit/Acct Services 9,965.86 9,693.44 11,287.77 8,658.99 11,287.77 - 601-49450- 321 Telephone 688.36 729.55 1,000.00 671.65 1,000.00 - 601-49450- 322 Postage 3,398.98 4,186.25 3,700.00 5,054.05 4,000.00 300.00 601-49450- 323 Nextel Radio Units 566.13 654.78 800.00 1,166.26 800.00 - 601-49450- 331 Travel Expenses - 8.72 250.00 - 250.00 - 601-49450- 335 Education 597.00 355.00 3,300.00 - 1,500.00 (1,800.00) 601-49450- 361 General Liability Insurance17,479.00 20,365.36 18,003.37 - 20,976.32 2,972.95 601-49450- 381 Electric Utilities 62,176.77 68,041.44 61,800.00 52,075.47 63,654.00 1,854.00 601-49450- 383 Gas Utilities 2,893.17 2,314.94 4,635.00 1,978.05 4,635.00 - 601-49450- 384 Refuse/Garbage Disposal 1,084.39 1,181.49 1,200.00 1,253.52 1,200.00 - 601-49450- 404 Repair/Maint Machinery/Eq41,799.83 43,417.46 20,000.00 14,544.22 20,000.00 - 601-49450- 405 Repair/Maint Bldgs 218.92 5,012.86 1,500.00 3,342.17 1,500.00 - 601-49450- 406 Collection System 4,066.15 1,618.00 5,500.00 6,434.49 5,500.00 - 601-49450 413 Equipment Rental 3,055.71 3,478.43 4,100.00 2,486.30 4,100.00 - 601-49450- 417 Uniform Rentals 1,366.35 1,620.72 1,500.00 1,298.16 1,700.00 200.00 boots $150 each601-49450- 433 Dues & Subscriptions 1,972.00 3,281.50 2,500.00 1,722.50 2,500.00 - 601-49450- 552 C/O Pick-up - 4,232.56 3,000.00 279.50 3,000.00 - 601-49450- 580 Other Equipment 9,403.00 1,155.10 8,000.00 - 8,000.00 - 601-49450- 587 C/O Tools - 4,991.80 3,000.00 - 3,000.00 - 601-49450- 590 C/O Alternative Electric So- - 10,000.00 - 10,000.00 - 601-49450- 580 Captial Improvements - - 65,000.00 - 65,000.00 - 601-49450- 668 Sludge Removal 17,778.61 - 20,000.00 - 20,000.00 - 601-49450- 670 Depreciation Expense 335,046.70 335,646.94 340,000.00 - 340,000.00 - Total Fund 601 w/o bonds767,513.68 783,206.96 899,841.43 365,864.30 918,755.31 18,913.88 601-49450- 601 Debt Service Bond Principa2,235.00 - 150,000.00 596,000.00 356,000.00 - 601-49450- 611 Bond Interest 150,754.53 45,630.50 62,063.50 47,802.50 30,000.00 - Total Fund 601920,503.21 828,837.46 1,111,904.93 1,009,666.80 1,304,755.31 192,850.38 Projected Rev750,566.07 795,102.13 780,100.00 706,210.54 786,800.00 6,700.00 Transfers SAC224,000.00 224,000.00 - 386,000.00 - bond payment requirement0Over/Short(169,937.14) 190,264.67 (107,804.93) (303,456.26) (131,955.31) (186,150.38) Agenda Page 62
602 Water 201520162017201720182017-2018Fund Dept Obj DescriptionActual 12/31/2015 Actual 12/31/16BudgetActual 11/15/17Budget$ ChangeWater 49400602-49400- 101 Full Time Employees Regu159,281.41 171,864.44 127,100.00 113,362.08 135,872.00 8,772.00 Includes 3300 On call pay602-49400- 102 Full Time Employees Over 419.20 322.78 3,500.00 273.66 3,500.00 - 602-49400- 104 Temporary Employees 2,765.54 1,921.25 3,000.00 4,620.00 3,000.00 - 602-49400- 121 PERA 11,934.68 11,906.919,795.008,357.3410,452.90657.90 602-49400- 122 FICA 11,674.24 11,699.88 10,220.40 8,107.14 10,891.46 671.06 602-49400- 127 HCSA 3,074.55 3,134.622,612.002,228.342,787.44175.44 602-49400- 130 EmployerHealth/Life/Denta22,251.06 25,142.95 24,000.00 18,756.93 27,407.50 3,407.50 602-49400- 151 Workers Comp. Insurance 373.56 711.86 522.21 - 733.22 211.01 602-49400- 203 Printed Forms 347.24 5.00 1,500.00 179.14 1,000.00 (500.00) 602-49400- 208 Training & Instruction 475.00 610.00 600.00 125.00 600.00 - 602-49400- 209 Locates 2,527.46 3,294.49 1,000.00 2,458.19 1,500.00 500.00 602-49400- 210 Operating Supplies (Gener1,428.97 698.63 1,300.00 609.08 1,300.00 - 602-49400- 212 Motor Fuels 719.79 299.94 2,652.25 396.42 2,652.25 - 602-49400- 250 Meters for Resale/Replace10,479.30 12,295.95 5,300.00 17,539.64 10,500.00 5,200.00 need to plan for $55k annual for meter replace602-49400- 300 Professional Services 3,643.65 3,821.83 5,000.00 2,036.79 5,000.00 - 602-49400- 301 Audit/Acct Services 9,965.87 9,693.44 11,287.77 8,658.98 9,984.24 (1,303.53) 602-49400- 321 Telephone 312.12 312.73 500.00 286.18 500.00 - 602-49400- 322 Postage 1,975.00 2,456.25 2,200.00 3,097.69 2,200.00 - 602-49400- 323 Nextel Radio Units 566.13 654.78 650.00 1,166.20 1,500.00 850.00 602-49400- 331 Travel Expenses - 8.71 200.00 - 200.00 - 602-49400- 335 Education 297.00 - 3,300.00 - 1,500.00 (1,800.00) 602-49400- 361 General Liability Insurance6,892.00 10,062.51 7,098.76 - 10,364.39 3,265.63 602-49400- 404 Repair/Maint Machinery/Eq29.97 11,662.77 3,000.00 247.68 3,000.00 - 602-49400- 407 Repair/Maint Water Mains 18,899.78 30,748.20 15,000.00 364.56 15,000.00 - 602-49400- 408 Repair/Maint Water Service1,039.00 5,690.98 2,500.00 3,575.61 2,500.00 - 602-49400- 413 Rentals 1,388.91 1,581.06 1,850.00 1,130.09 1,850.00 - 602-49400- 417 Uniform Rentals 1,366.30 1,620.94 1,400.00 1,298.12 1,500.00 100.00 $150 boots each602-49400- 433 Dues & Subscriptions 671.00 838.22 800.00 1,117.60 1,000.00 200.00 602-49400- 587 C/O Tools 562.96 2,956.25 2,000.00 650.00 2,000.00 - 602-49400- 552 C/O Vehicles - 4,062.55 3,000.00 - 3,000.00 - 602-49400- 582 C/O Misc. Equipment - - 1,000.00 - 1,000.00 - 602-49400- 582 Capital Improvements - - 46,000.00 - 46,000.00 - 602-49400- 670 Depreciation Expense 58,347.09 57,482.46 70,000.00 - 70,000.00 - Total Fund 602333,708.78 387,562.38 369,888.39 200,642.46 390,295.39 20,407.00 Projected Rev250,168.65278,363.89286,715.00302,205.51298,600.00 11,885.00Bond Payments3,180.003,023.0016,956.0017,000.00WAC Transfer9,184.50 16,956.0016,956.0017,000.00bond payment requirementOver/Short(77,535.63) (95,265.49) (83,173.39) 101,563.05 (91,695.39) (8,522.00) Agenda Page 63
604 Storm Water201520162017201720182017-2018Fund Dept Obj DescriptionActual 12/31/2015 Actual 12/31/16BudgetActual 11/15/17Budget$ Change604-49660 101 Full Time Employees Regu62,304.82 64,928.83 97,200.00 86,186.37 103,505.00 6,305.00 604-49660 102 Full Time Employees Over 3.19 6.60 50.00 - 50.00 - 604-49660 121 PERA 4,499.99 4,633.347,293.756,350.807,766.63472.88 604-49660 122 FICA 4,326.99 4,411.67 7,439.63 5,965.69 7,921.96 482.33 604-49660 127 HCSA 1,164.70 1,208.741,945.001,693.802,071.10126.10 604-49660 130 EmployerHealth/Life/Denta8,172.31 10,548.97 17,500.00 14,593.06 20,946.25 3,446.25 604-49660 151 Workers Comp 373.56 711.86 522.21 - 733.22 211.01 604-49660 203 Printed Forms 337.25 - 1,000.00 109.47 500.00 (500.00) 604-49660 300 Professional Services 12,912.71 21,231.90 15,000.00 6,569.16 15,000.00 - pond pmt/ 52nd project 2014604-49660 301 Audit/Acct Services 9,965.87 9,693.44 11,287.77 8,658.98 9,984.24 (1,303.53) 604-49660 303 Engineering Fees 10,129.00 - 100.00 - 100.00 - 604-49660 335 Education 222.75 - 1,500.00 - 500.00 (1,000.00) 604-49660 322 Postage 511.00 626.25 700.00 740.25 700.00 - 604-49660 361 General Liability Ins 1,532.00 1,938.48 1,577.96 - 1,996.63 418.67 604-49660 399 misc 1,482.89 212.24 6,000.00 225.47 6,000.00 - carry over maint for captial improvements604-49660 406 Collection System11,428.67 6,257.81 5,000.00 2,581.77 5,000.00 - 604-49660 413 Rental1,033.08 1,184.88 1,000.00 840.73 1,000.00 - 604-49660 670 Depreciation Expense24,473.59 44,953.78 25,000.00 - 25,000.00 - 604-49660 Capital/Ditch- - 20,000.00 - 20,000.00 - 604-49660 Capital Improvement SW- - 37,500.00 - 37,500.00 - 604-49660- - - 604-49660 412 Administration Fee- - - - Total Fund 604 w/o Bonds 154,874.37 172,548.79 257,616.32 134,515.55 266,275.03 8,658.71 - 604-49660 601 Debt Service Bond Principa$0.00$0.00$55,000.00$55,000.00- 604-49660 611 Bond Interest$18,393.50 $8,660.00$20,242.50$20,242.50- Assessments$0.00$9,322.00$9,322.00- Total Fund 604173,267.87 181,208.79 323,536.82 134,515.55 332,195.53 8,658.71 Projected Rev238,205.67 237,276.59 232,000.00 181,987.30 223,000.00 6,100.00 Over/Short64,937.80 56,067.80 (91,536.81) 47,471.75 (109,195.53) (2,558.71) short due to assessment collection605 Recycling201520162017201720182017-2018Fund Dept Obj DescriptionActual 12/31/2015 Actual 12/31/16BudgetActual 11/15/17Budget$ ChangeRecycle43200605-43200 300 Professional Services959.29 1,390.59 1,500.00 978.90 1,500.00 - 605-43200 301 Audit/Acct Services- 528.96 500.00 509.35 544.83 44.83 605-43200 308 Recycling Contract78,781.42 90,530.93 91,500.00 65,580.05 100,650.00 9,150.00 rate increase605-43200 203 Printed Forms- 500.00 99.52 500.00 - 605-43200322 Postage295.00 356.25 500.00 416.25 500.00 - Total Fund 60580,035.71 92,806.73 94,500.00 67,584.07 103,694.83 9,194.83 Projected Rev92,842.18 102,339.29 96,700.00 80,529.30 101,700.00 5,000.00 - Over/Short12,806.47 9,532.56 2,200.00 12,945.23 (1,994.83) (4,194.83) Agenda Page 64
City Administrator’s Update
November 16, 2017
GENERAL ADMINISTRATION
Polling Locations: The City must pass a resolution prior to December 29, 2017 designating
polling locations for the 2018 elections. New voting tabulators and electronic poll books will be
needed prior to the 2020 election and staff does not recommend switching equipment in a
presidential election year; the City should begin purchasing the new equipment in 2018.
Wright County will be purchasing the electronic poll books for the 2018 election cycle with their
Capital Funds. Staff will need to consider the quantity of equipment for Wright County to
purchase as well as the number of vote tabulators. In 2013, staff presented Council options to
move to two polling locations and Council’s direction was to stay at one location for the next
two election cycles. However, the polling location was changed to the larger venue at the
STMA Middle School West. Staff would like Council feedback regarding the possibility of
moving to two polling locations.
Planning Commission Interviews: The City has received several letters of interest for the
expiring Planning Commission term. The deadline for letters of interest to be submitted is
December 1 and interviews will need to be scheduled. Staff is seeking Council feedback on date
and time for the interviews.
STMA Ice Arena: Staff is working with Don’s Bus to secure temporary parking for the arena on
the property to the north of the ice arena. The Arena Board approved having Don’s Bus added
as an additional insured for the purpose of the temporary parking and we expect to have an
agreement with Don’s soon. Work on the arena addition is expected to begin the week of
November 20.
Trailblazer/WCAT: WCAT and Wright County have prepared a revised joint powers agreement
that adds the County to WCAT as a majority funding partner and details a plan for future
governance of WCAT. The amended joint powers will need to be approved by the County and
each member city. I expect to have agreement on the December 4 agenda.
ENGINEERING/PUBLIC WORKS
CSAH 19 and 57th Street Signal Improvements: The revised signal and 57th Street turn arrows
are now operational. In the spring the Contractor will need to sod all disturbed areas, and paint
the signal poles and mast arms per the contract.
WWTP Upgrades: The lake study is complete and will be presented at the November 20
meeting.
2017 Street and Trail Improvements: The Contractor was unable to overlay many of the trail
segments in Towne Lakes due to the wet fall and will need to do so in the spring. Other than
the trails in Towne Lakes and some typical punchlist work, the project is generally complete and
Agenda Page 65
City Administrator’s Update Page 2 of 2 November 16, 2017
turned out well. Included on the agenda in the public hearing for those residents(19) on the
project that chose to have their driveway replaced as part of the project and assessed to their
property.
Karston Cove 4th Addition: The developer is looking at a concept with 10 single family lots. The
developer has been working with the existing HOA; however the two groups are at an impasse
as to whether or not the lots should be included in the existing HOA. The Developer will likely
be presenting this concept to the Council at a future meeting.
Westwind Park: Included on the list of claims a check for $85,355 to MN WS Playground. This
is the purchase of the equipment and materials for the new playground equipment selected by
the Park Committee. Timing of the purchase is to take advantage of discounted fall pricing. We
currently are having the park surveyed and will begin design this winter.
Towne Lakes 7th Addition: Approximately 2/3 of the watermain, sanitary sewer, and storm
sewer has been installed, along will a much of the mass grading. The Contractor will be
resuming work in the spring when weather permits.
Hunters Lake Estates: The Contractor will resume work on the development in the spring.
Upcoming Events:
• November 30, 3:30-6:30 p.m. – Coborn’s Grand Opening/Taste of the Holidays
(Save the date, more details to come)
Attachments: (none)
Agenda Page 66