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2018-11-19 City Council Agenda Packet City of Albertville Council Agenda Monday, November 19, 2018 City Council Chambers 7:00 p.m. PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. 1.Call to Order 2.Pledge of Allegiance – Roll Call 3.Recognitions – Presentations – Introductions 4.Public Forum – (time reserved 5 minutes) 5.Amendments to the Agenda 6.Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A.Approve the November 5, 2018 regular City Council meeting minutes as presented (pgs 4-7) B.Approve the November 13, 2018 Canvass Board meeting minutes as presented (pgs 8) C.Authorize the Monday, November 19, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 9) th D.Reduce Letter of Credit No. 631834603, held as security for the Karston Cove 5 development, to no less than $44,835 conditioned on any outstanding balances owed to the City being paid in full (pgs 10) 7.Public Hearings – None 8.Department Business A.City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) P:\\City Council\\Council Agendas\\2018 Agenda Packets\\2018-11-19 City Council Agenda.docx Meeting Date: November 19, 2018 Agenda Page 1 City of Albertville Council Agenda Monday, November 19, 2018 Page 2 of 3 inance B.F 1).2018 Certification of Uncollected Utility Bills and Invoices (pgs 11-14) (Motion to Approve Resolution No. 2018-033 entitled a Resolution Certifying the 2018 Uncollected Utility Bills and Invoices to Wright County for Collection with Real Estate Taxes.) 2).Driveway Improvement Assessment (pgs 15-17) (Motion to Approve Resolution No. 2018-034 entitled Resolution Adopting Driveway Improvement Assessment.) 3). 2019 Enterprise Budgets and Rate Information (pgs 18-22) C.Legal 1).City Attorney Report (pg 23) D.Fire – None E.City Clerk – None F.Public Works/Engineering – None G.Planning/Zoning – None H.Building – None I.Administration 1).LGN, Lobbying Services Agreement (pgs 24-26) (Motion to Approve the Lobbying Services Agreement with Lockridge Grindal Nauen P.L.L.P. for services January 1-December 31, 2019.) 2).City Administrator’s Update (pgs 27-28) nnouncementsand/or Upcoming Meetings 9.A November 22/23 City Offices Closed, Thanksgiving Observed November 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. December 3 Truth in Taxation Hearing, 6:30 p.m. City Council, 7:00 p.m. December 10STMA Ice Arena Board, 6:00 p.m. December 11 Planning Commission, 7:00 p.m. December 17 City Council, 7:00 p.m. Decmber 24 City Offices Closed 12:00 p.m. – Close, Christmas Eve December 25 City Offices Closed, Christmas Day December 26 Joint Powers Water Board, TBD Parks Committee, TBD P:\\City Council\\Council Agendas\\2018 Agenda Packets\\2018-11-19 City Council Agenda.docx Meeting Date: November 19, 2018 Agenda Page 2 City of Albertville Council Agenda Monday, November 19, 2018 Page 3 of 3 NOVEMBERDECEMBER Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 1 CCCC 456789102345678 Ice PC H PCICE 11 12 13 14 15 16 17 9 10 11 12 13 14 15 CCHH CC 18 19 20 21 22 23 24 16 17 1819 20 21 22 JP HHJPPK 25 26 27 28 29 30 23 *24 2526 27 28 29 3031 10.Adjournment P:\\City Council\\Council Agendas\\2018 Agenda Packets\\2018-11-19 City Council Agenda.docx Meeting Date: November 19, 2018 Agenda Page 3 ALBERTVILLE CITY COUNCIL Monday, November 5, 2018 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1.CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2.ROL L CALL Present: Mayor Hendrickson and Council members Cocking, Hudson, Olson and Vetsch Absent: None Staff Present: City Administrator-PWD Adam Nafstad andCity Attorney Mike Couri Others Present: Mike Schoemer, Lauryn White 3.RECO GNITIONS – PRESENTATIONS – INTRODUCTIONS A.Shop STMA Week Proclamation Hendrickson read the proclamation proclaiming November 18-24, 2018 as Shop STMA Week. She then presented the proclamation to Schoemer. Schoemer reported Shop STMA Week has been around approximately five years and is an extension of Small Business Week. 4.PUBLIC FORUM Sergeant Ben Schaap reported that deputies working the night shift will be putting notice cards on cars to remind residents about the winter parking restrictions. Cocking asked if there are a lot of problems. Schaap stated that the program’s intent is to remind residents in a friendly manner that there is no parking from 2:00-6:00 a.m. 5.AMENDMENTS TO THE AGENDA Motioned by Vetsch, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson, Cocking, Hudson and Olson. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 6.CONS ENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. Page 1 Agenda Page 4 A.Approve the October 15, 2018 regular City Council meeting minutes as presented B.Authorize the Monday, November 5, 2018 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C.Approve the Memorandum of Understanding between Wright County and the City of Albertville for the Purchase of Salt for the 2018-2019 Snow and Ice Removal Season at a cost of $76.52 per ton D.Approve Pay Estimate #1 in the amount of $27,061 to Omann Brothers for Westwind Park Improvements Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION Absent: Absent: . Nays: None. . Nays: None. DECLARED CARRIED. 7.PUBLIC HEARINGS – None 8.DEPARTMENT BUSINESS A.City Council 1).Committee Updates There were no updates. B.Public Works/Engineering Public Works/EngineeringPublic Works/Engineering 1).CSAH 19 Landscape Proposal AH 19 Landscape ProposalAH 19 Landscape Proposal Nafstad reported that Wright County is going through the process of seeing if a noise wall is needed Nafstad reported that Wright County is going through the process of seeing if a noise wall is needed Nafstad reported that Wright County is going through the process of seeing if a noise wall is needed along the improvement area and stated this is required because the project is receiving federal and stated this is required because the project is receiving federal stated this is required because the project is receiving federal area area and along the improvement along the improvement dollars. Olson inquired if a CSAH road has ever received a noise wall in the metro and Nafstad dollars. Olson inquired if a CSAH road has ever received a noise wall in the metro and Nafstad dollars. Olson inquired if a CSAH road has ever received a noise wall in the metro and Nafstad reported on the process that is required to be followed. The county also held several informational reported on the process that is required to be followed. The county also held several informational reported on the process that is required to be followed. The county also held several informational meetings for affected property owners. meetings for affected property owners.meetings for affected property owners. Nafstad has heard there are access needs for the businesses along the improvement area and the tad has heard there are access needs for the businesses along the improvement area and the tad has heard there are access needs for the businesses along the improvement area and the county has been receptive to those concepts. He stated it would be a right in, right out near D. county has been receptive to those concepts. He stated it would be a right in, right out near D. county has been receptive to those concepts. He stated it would be a right in, right out near D. Michael B’s. Nafstad reported that staff is in discussion with the ownership of the Albertville Outlet Mall about funding for improvements south of the proposed area. It would need to be funded by the City and Mall. Hendrickson inquired if there would be two left turn lanes into the west side of the Mall. Hendrickson inquired when bids would go out for bid and Cocking asked how much the City would need to fund and Nafstad stated it would be more than $600,000 between the mall and the City and that ratio has yet to be determined. Nafstad reported with this project, the City has the option to landscape and/or install decorative lighting. The City could replicate the landscaping and lighting that was done to the south of CSAH City Council Meeting Minutes Page 2 Regular Meeting of November 05, 2018 Agenda Page 5 19. He stated that is expensive and labor intensive for the Public Works Department. He has asked WSB to come up with a proposal for the landscaping. Vetsch had concerns for safety of City employees maintaining the medians. Nafstad reported there are other options which include tall grass or shrubs. He would like to avoid mulch and plantings. Motioned by Cocking, seconded by Vetsch, to approve the CSAH 19 Landscaping Proposal from WSB in the amount of $28,731. Ayes: Hendrickson, Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. Fire – None D. Finance - None E. City Clerk – None F. Planning/Zoning – None G. Building – None H. Legal – None I.Administration 1). City Administrator’s Update City Administrator’s UpdateCity Administrator’s Update Nafstad reported that staff will email results to the candidates after the polls close. Nafstad reported Nafstad reported that staff will email results to the candidates after the polls close. Nafstad reported that staff will email results to the candidates after the polls close. that Albertville has 4,177 registered voters. that Albertville has 4,177 registered voters. that Albertville has 4,177 registered voters. Nafstad reported that enterprise budgets will be brought to the Council meeting. Nafstad reported that enterprise budgets will be brought to the Council meeting. Nafstad reported that enterprise budgets will be brought to the Council meeting. The next centennial planning meeting is November 26, 2018 and they had a number of community The next centennial planning meeting is November 26, 2018 and they had a number of community The next centennial planning meeting is November 26, 2018 and they had a number of community groups present at the last meeting. at the last meeting. at the last meeting. Nafstad reported that staff has a signed purchase agreement for the Barthel property and the dance Nafstad reported that staff has a signed purchase agreement for the Barthel property and the dance Nafstad reported that staff has a signed purchase agreement for the Barthel property and the dance studio has a purchase agreement and they seem receptive to the agreement. studio has a purchase agreement and they seem receptive to the agreement.studio has a purchase agreement and they seem receptive to the agreement. Nafstad reported Barthel Industrial Drive NE is closed for improvements to the railroad tracks. Olson stated he learned there was a push to get the tracks up to code in terms of safety. Nafstad provided an update on the progress of Westwind Park improvements. 9.Announcements and/or Upcoming Meetings November 12 City Offices Closed, Veterans Day November 13 Joint Powers Water Board, 6:00 p.m. Canvass Board, 6:45 p.m. Planning Commission, Cancelled City Council Meeting Minutes Page 3 Regular Meeting of November 05, 2018 Agenda Page 6 November 19 City Council, 7:00 p.m. November 22/23 City Offices Closed, Thanksgiving Observed November 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. December 3 Truth in Taxation Hearing, 6:30 p.m. City Council, 7:00 p.m. December 10 STMA Ice Arena Board, 6:00 p.m. December 11 Planning Commission, 7:00 p.m. December 17 City Council, 7:00 p.m. December 24 City Offices Closed 12:00 p.m. – 5:30 p.m., Christmas Eve December 25 City Offices Closed, Christmas Day December 26 Joint Powers Water Board, TBD Parks Committee, TBD 10.ADJOURNMENT Motioned by Olson, seconded by Hudson, to adjourn the meeting at 7:50 p.m. Ayes: Hendrickson, djourn the meeting at djourn the meeting at 7:50 p.m. 7:50 p.m. Ayes: Cocking, Hudson, Olson, and Vetsch. Nays: None. Absent: None. MOTION DECLARED n, and Vetsch. Nays: None. Absent: None. n, and Vetsch. Nays: None. Absent: None. MOTION DECLARED MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ ___________________________________ ___________________________________ Kimberly A. Hodena, City Clerk , City Clerk , City Clerk City Council Meeting Minutes Page 4 Regular Meeting of November 05, 2018 Agenda Page 7 ALBERTVILLE CANVASSING BOARD Tuesday, November 13, 2018 DRAFT MINUTES 1. CALL TO ORDER Mayor Hendrickson called the meeting to order at 7:01 p.m. Present: Mayor Hendrickson, Councilmembers Hudson and Olson, and Councilmember Elect Halling Others Present: City Administrator-PWD Nafstad and City Clerk Kimberly Hodena 2. CANVASS ELECTION RESULTS Motioned by Hudson, seconded by Olson, to adopt Resolution No. 2018-032 certifying the results of the November 6, 2018 General Election as listed below: Mayor Jillian Hendrickson 2195 Votes 2 yr term expiring December 31, 2020 Councilmember Rebecca Halling1290 Votes 4 yr term expiring December 31, 2022 Councilmember Rob Olson 1282 Votes 4 yr term expiring December 31, 2022 Ayes: Hendrickson, Hudson, and Olson. Nays: None. Absent: Cocking and Vetsch. MOTION DECLARED CARRIED. 3. ADJOURNMENT Motioned by Olson, seconded by Hudson, to adjourn the meeting at 7:04 p.m. Ayes: Hendrickson, Hudson and Olson. Nays: None. Absent: Cocking and Vetsch. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Hodena, City Clerk Page 1 Agenda Page 8 Mayor and Council Request for Action November 15, 2018 SUBJECT: C-F–PB ONSENT INANCE AYMENT OF ILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, November 15, 2018 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion.The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) .docx P:\\City Council\\Council Packet Information\\2018\\111918\\2018-11-19 Finance Bills Report (RCA) Meeting Date: November 19, 2018 Agenda Page 9 Mayor and Council Request for Action November 14, 2018 TH SUBJECT: C – KC5-LCRN.1 ONSENTARSTON OVE ETTER OF REDIT EDUCTION O RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approval of the following motion: MOTION TO: Reduce Letter of Credit No. 631834603, held as security for the Karston Cove th 5 development, to no less than $44,835 conditioned on any outstanding balances owed to the City being paid in full. BACKGROUND: Tate Baxter, of CentraNorth, LLC, has requested a reduction to the Letter of th Credit held for Karston Cove 5 Addition. The Letter of Credit is held as performance and warranty security for the road and utility repairs and various site improvements and is currently in the amount of $108,780. Assuming the developer is current with all fees owed to the City and based on work completed to date, it is recommended that Letter of Credit No. 631834603 be reduced to no less than $44,835. The reduced balance is believed to be sufficient surety and is consistent with the development agreement. KEY ISSUES: This reduction does not constitute acceptance of improvements. POLICY CONSIDERATIONS: It is City policy to have all Letter of Credit reductions approved by the City Council FINANCIAL CONSIDERATIONS: There are no financial implications for this request LEGAL CONSIDERATIONS: The City has the legal authority under the development agreement to reduce the Letter of Credit upon completion of the required improvements or deny requests for reduction if the required improvements are found unacceptable. Submitted Through: Adam Nafstad, City Administrator-PWD On File: LOC Reduction History P:\\City Council\\Council Packet Information\\2018\\111918\\Kaston Cove 5th RCA (LOC Reduct 1).doc Meeting Date: November 19, 2018 Agenda Page 10 Mayor and Council Request for Action November 14, 2018 SUBJECT:FD–2018CUUB INANCE EPARTMENT ERTIFICATION OF NCOLLECTED TILITY ILLS I AND NVOICES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Resolution No. 2018-033 entitled a Resolution Certifying the 2018 Uncollected Utility Bills and Invoices to Wright County for Collection with Real Estate Taxes. BACKGROUND: Annually the City sends notification to those residents, developers, or business owners who have outstanding utility bills or invoices. The notice informs customers that outstanding debt not been paid by November 19, 2018, will be certified to their property and collected with property taxes. POLICY CONSIDERATIONS: It is the City’s policy to review and authorize staff to certify uncollected utility bills and outstanding invoices to Wright County for collection with real estate taxes. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of Certification List, which would be updated as payments are received between now and November 19, 2018. Certifying the outstanding debt to the property taxes ensures collection. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to certify unpaid claims to property taxes pursuant to Minnesota State Law, which requires that utility bills and invoices are paid in a timely manner, generally within 60 days unless one party determines to dispute the billing. Responsible Person/Department: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Resolution 2018-033 P:\\City Council\\Council Packet Information\\2018\\111918\\11 19 18 Finance Certification of Outstanding UBs & invoices RCA.doc Meeting Date: November 19, 2018 Agenda Page 11 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2018-033 A RESOLUTION CERTIFYING UNCOLLECTED UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater treatment facility, the storm water system, water department, and charges for services invoiced; and WHEREAS, the City Council has determined that some sewer, storm water, water accounts and charges invoiced remain uncollected and delinquent as shown on attached Exhibit A. NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County, Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm water, recycling and water accounts that have not been paid to the City on Monday, November 19, 2018, to the Wright County Auditor for collection with real estate taxes. BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon certification and the total assessment will be collectible along with the 2019 taxes. th Adopted by the City Council of the City of Albertville this 19 day of November 2018. Jillian Hendrickson, Mayor ATTEST: Kimberly A. Hodena, City Clerk Agenda Page 12 City of Albertville Meeting of November 19, 2018 Resolution No. 2018-033 Page 2 Exhibit A 2018 LIST OF UNCOLLECTED UTILITY BILLS AND INVOICES PID PropertyBalance Type 101-048-003110 10479 61st St. NE $340.00 Invoice 101-077-001060 11510 53rd Street $76.26 Invoice 101-097-0040806220 Kaitlin Ave NE$121.00Invoice 101-099-0010406563 Laketown Place$53.34Invoice 101-101-0022406625 Lamplight Dr NE$1,866.96Invoice 101-111-001020T-Square Business Park$435.01Invoice 101-500-014406 11808 50th St NE $1,376.26 Invoice 101-500-352200 6748 Kadler Ave NE $1,376.26 Invoice 101-500-363306 11228 60th St Ne$918.76 Invoice 101-011-005020 5627 LANNON AVENUE NE$215.79 Water Bill 101-011-006050 5552 LANNON AVENUE NE$209.48 Water Bill 101-014-001050 11342 60TH STREET NE$698.01 Water Bill 101-025-002100 5696 LANNON CIRCLE NE $312.88 Water Bill 101-038-002010 5940 LABEAUX AVENUE NE $341.03 Water Bill 101-040-003150 10700 KALLAND DRIVE NE $280.45 Water Bill 101-040-006020 6155 KAHLER DRIVE NE $313.01 Water Bill 101-040-006050 6111 KAHLER DRIVE NE $305.14 Water Bill 101-042-001170 6229 KAHLER DRIVE NE $226.09 Water Bill 101-045-005010 10759 57TH STREET NE$63.26 Water Bill 101-048-001010 10350 61ST STREET NE $184.95 Water Bill 101-048-00307010413 61ST STREET NE$564.90 Water Bill 101-051-002020 10614 KARSTON AVENUE NE$543.39 Water Bill 101-053-008030 10277 KARSTON AVENUE NE$406.70 Water Bill 101-056-001150 10105 KARSTON COVE NE$196.75 Water Bill 101-065-004020 5491 LAMBERT AVENUE NE $331.73 Water Bill 101-070-003100 10275 53RD STREET NE$448.60 Water Bill 101-073-001040 6205 KARSTON DRIVE NE $425.38 Water Bill 101-073-001080 6221 KARSTON DRIVE NE $388.35 Water Bill 101-079-002070 5414 KALI AVENUE NE $764.82 Water Bill 101-085-002110 10301 49TH STREET NE $657.94 Water Bill 101-086-001030 5676 LACENTRE AVENUE NE STE 202 $283.87 Water Bill 101-087-001070 10466 64TH LANE NE $298.61 Water Bill 101-087-001340 10551 64TH LANE NE $199.77 Water Bill Agenda Page 13 City of Albertville Meeting of November 19, 2018 Resolution No. 2018-033 Page 3 Exhibit A 2018 LIST OF UNCOLLECTED UTILITY BILLS AND INVOICES PID Property Balance Type 101-093-005060 6783 LILAC GREEN NE $255.40 Water Bill 101-093-0060606735 LAKEVIEW CIRCLE NE $206.71 Water Bill 101-097-001010 10382 62ND STREET NE $468.95 Water Bill 101-101-002300 6613 LAMPLIGHT DRIVE NE $996.51 Water Bill 101-102-007060 6898 LAKEWOOD DRIVE NE $253.57 Water Bill 101-124-00101012205 60TH STREET NE$133.38 Water Bill 101-144-001020 7080 69TH CIRCLE NE $476.08 Water Bill 101-144-001040 7060 69TH CIRCLE NE $754.70 Water Bill 101-500-013103 5491 MAIN AVENUE NE$399.29 Water Bill Agenda Page 14 Mayor and Council Request for Action November 14, 2018 SUBJECT:F –DIA INANCE RIVEWAY MPROVEMENT SSESSMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Approve Resolution No. 2018-034 entitled Resolution Adopting Driveway Improvement Assessment. BACKGROUND: In July of 2018 the City Council approved the driveway replacement program. In 2018 we had a one homeowner request to use the program to replace their driveway. According to the policy, the City would pay the contractor and the cost of the improvement would be specially assessed to the property. The terms of the special assessment option offered to the homeowners was that the special assessment would be payable over five (5) years with a 5.8% interest rate. The first installment would be payable with the 2019 taxes payable. KEY ISSUES: The City has the statutory right to special assess improvements. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of the certification list. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Resolution No. 2018-034 On file: Driveway Replacement Agreement P:\\City Council\\Council Packet Information\\2018\\111918\\2018-11-19 driveway special assessment RCA.doc Meeting Date: November 19, 2018 Agenda Page 15 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2018-034 RESOLUTION APPROVING DRIVEWAY IMPROVEMENTSSPECIAL ASSESSMENT WHEREAS, the City Council of the City of Albertville adopted a driveway replacement program at the July 16, 2018 City Council meeting; and WHEREAS, the program allows an option to assess the cost of the driveway improvements to the property owner over a specified term of time and with interest; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA: 1. The Special Assessments levied upon the properties identified on the Assessment Roll attached to the November 19, 2018 Special Assessment Resolution shall be modified as follows: A. The interest rate on such outstanding special assessments shall be 5.8%, effective January 1, 2019. B. The assessment term shall be five (5) years. th Adopted by the Albertville City Council this 19 day of November, 2018. ___________________________ Jillian Hendrickson, Mayor ATTEST: ________________________ Kimberly A. Hodena, City Clerk Agenda Page 16 City of Albertville Meeting of November 19, 2018 Resolution No. 2018-034 Page 2 Exhibit A 2018 LIST OFDRIVEWAY IMPROVEMENTS PID Name Property Address Amount 101-053-008100Solly and Rachel Schultz 10217 Karston Ave NE$5,975 2 Agenda Page 17 Mayor and Council Communication November 15, 2018 SUBJECT: F –2019EBRI INANCE NTERPRISE UDGETS AND ATE NFORMATION BACKGROUND: Annually, the Enterprise Budgets (water, sewer, storm water and recycling) starts in June with staff preparing estimates and projections for the following year’s preliminary or draft budget. Staff reviews the preliminary budget and amends monthly through October. This allows staff to see actual revenues for usage through September of each year. The enterprise budgets do not have a tax levy but rather are funded by usage and rates. In review of the 2019 budget there is not a recommendation to increase rates for 2019. KEY ISSUES: 1. The 2019 Enterprise budgets will go into effect January 1, 2019 as presented unless there is a request for change. 2. Staff compared water and sewer rates to surrounding cities based on 6,000 gallons of residential water used. No rate increase proposed for 2019. Residential 6,000 Gallons (month) CityWater Sewer Total Albertville $26.84 $25.61 $52.45 Otsego$19.26 $38.88 $58.14 Monticello $15.45 $36.90 $52.35 Rogers$10.14 $21.58 $31.72 Buffalo$31.78$23.36$55.14 Delano $28.68 $21.26 $49.94 St. Michael $25.87 $19.77 $45.64 POLICY CONSIDERATIONS: It is the City’s policy to review the 2019 Enterprise Budgets. FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2019 Enterprise Budgets, staff is not recommending a rate increase for 2019. Responsible Person-Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator - PWD Attachments: 2019 Enterprise Budgets Agenda Page 18 19 Page Agenda 20 Page Agenda 21 Page Agenda 22 Page Agenda Couri & Ruppe, P.L.L.P. Memo To: Adam Nafstad, City Administrator; Albertville City Council From: Mike Couri Date: November 19, 2018 Re: Attorney Report Below is an update of the projects our office has been working on for the City. I-94 Ramp Easement. The State is asking the City to obtain I-94 ramp easement from Albertville Marketplace using a revised legal description as the State wants clearer language in the deed from the City to the State for the ramp easement. The easement area remains unchanged—the State simply wants its specific language used in the easement document. Adam is trying to reach the owner to get the new deed signed. Charter Cable. We have reached a tentative agreement with Charter’s field staff on the Charter Franchise renewal. It is currently being reviewed by Charter’s legal thrd staff and will be on the November 19 or December 3 agenda, depending upon how quickly Charter’s legal department can turn the document around. Maeyaert Nuisance Complaint. We have inspected the Maeyaert property and are preparing to file a summary judgment motion in the current court case. If the motion is granted, the Court’s order would require Maeyaert to clean up the property or the City will be authorized to remove all junk, equipment and excess trailers from the property. WWTP Discharge Easements. One easement has been signed, and the second easement will likely be signed any day now. Barthel Property Purchase. We are ready to close on the Mark Barthel house as soon as we have a signed easement purchase agreement with the dance studio. Agenda Page 23 Agenda Page 24 Agenda Page 25 Agenda Page 26 City Administrator’s Update November 15, 2018 GENERAL ADMINISTRATION 2018 General Election: Albertville had 2289 voters at the poll on Election Day and 678 absentee voters leading up to the election for a total of 71% voter turnout. Election results were successfully canvassed on November 13 and are now official. Please welcome Councilmember- Elect Rebecca Halling to the City Council. Both her and Councilmember Olson will serve a four- year term through December 31, 2022 with Mayor Hendrickson serving a two-year term through December 31, 2020. The official oath of office will occur at the first meeting in January. I-94 Funding: Federal BUILD Grant candidates have yet to be announced. If selected, this would provide additional funds to complete the added lanes between CR 19 and CR 37, as well as replacement of the CR 19 bridge. Legislative Service Agreement: Included as an agenda item is a renewal contract with LGN for services through 2019. The agreement includes state and federal representation at $3,750/month. We saw remarkable success in 2018 with over $56 million through Corridors of Commerce and an application submittal for $10 million in federal dollars. 2019’s focus will be continued focus on primarily those two programs. Enterprise Budgets: Water, sewer, storm and recycling budgets for 2019 are included as an agenda item for review. No rate increases are proposed at this time. Centennial Planning: The Parks Committee met on October 22 to continue discussion on planning for the September 21, 2019 centennial event. Community organizations were invited and the group is working to find organizations and individuals who would like to help plan the 100-year event. The next meeting is November 26 and all are welcome. Hanover Food Shelf: Residents may sign up to donate the savings they receive for ebills and ACH payments to the Hanover Food Shelf. A check for $227.26 was mailed to the food shelf this week in order to provide assistance with Thanksgiving holiday meals. ENGINEERING/PUBLIC WORKS Watermain Break: This past weekend we had a watermainbreak in the vicinity of Mobil Gas / Caribou/Subway. Public Works scheduled and notified business of an emergency repair for 3 a.m. on Monday (Veteran’s Day) anticipating the repair would be complete before the morning rush. Unfortunately, once exposed, the repair was more extensive than planned and more customers than planned needed to be temporarily shut off. Service was restored to all customers by approximately 3:30 p.m. Oneof the complications that arose during the repair was failing valves upstream of the break, including a valve in CSAH 19. PW has this valve schedule to be replaced in the spring. I-94 Improvements: We are working with MnDOT and their consultants in preparation of a 2019 construction start. MnDOT will be issuing an RPF for design-build yet this year and Agenda Page 27 anticipates selecting the construction team in March. Items being discussed generally include CSAH 19 bridge design, construction staging and potential closures, local share, and municipal consent. CSAH 19 and CSAH 38 Project: The project design is progressing well and the County is on schedule to bid the project this winter to allow for spring construction. I anticipate having a cost share agreement for Council to review at the next meeting. Also, we are working with the Mall to improve its access as part of the project, as well as, The Shoppes of Townes Lakes I to provide an additional right-out style access onto the CSAH 19 just north of D. Michael B’s. th 70 Street (West of CSAH19): Staff from Albertville and Otsego are working with MnRoad to th see if there is a possibility to partner on a project to improve the 1 mile segment of 70 between Kadler and CSAH 19. The concept includes the two cities building a half mile segment as an urban three lane road and MnRoad building a half mile segment as a rural two lane road using modern-day recycling processes and monitoring the performance of the segment. CSAH 37 (West of CR19):The County is well underway withpreliminary design of the CSAH 37 improvements between CSAH 19 and CSAH 18. As we learn more about the timing of the I-94 improvement we will evaluate whether or not this project should be pushed back. Upcoming Events: Vonnie Waters Anniversary Celebration, November 21, 11:00 a.m. - 1:30 p.m., Senior Center. All are welcome. Attachments: (none) City Administrator’s Update Page 2 of 2 November 15, 2018 Agenda Page 28