2019-06-17 City Council Agenda Packetlbertvijje
Small living. Big life.
City of Albertville Council Agenda
Monday, June 17, 2019
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Recognitions — Presentations — Introductions
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the June 3, 2019 regular City Council meeting minutes as presented (pgs 3-9)
B. Authorize the Monday, June 17, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 10)
C. Authorize the purchase of 2 Blitzfire nozzles for the Fire Department (pgs 11-12)
7. Public Hearings — None
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Fire — None
C. Finance —None
D. City Clerk —None
E. Public Works/Engineering — None
P:\City Council\Council Agendas\2019 Agenda Packets\2019-06-17 City Council Agenda.docx
Meeting Date: June 17, 2019
Agenda Page 1
City of Albertville Council Agenda
Monday, June 17, 2019 Page 2 of 2
F. Planning/Zoning —None
G. Building —None
H. Legal —None
I. Administration
1). City Administrator's Update (pgs 13-14)
9. Announcements and/or Upcoming Meetings
June 24
Joint Powers Water Board, 6:00 p.m.
Parks Committee/Centennial Celebration, 6:00 p.m.
July 1
City Council, CANCELLED
July 4
City Offices Closed, Independence Day
July 8
STMA Ice Arena Board, CANCELLED
July 9
Planning Commission, 7:00 p.m.
July 15
City Council, 7:00 p.m.
July 17
Fire Advisory Committee, 6:00 p.m.
July 22
Joint Powers Water Board, 6:00 p.m.
Parks Committee/Centennial Celebration, 7:00 p.m.
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10. Adjournment
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P:ACity Council\Council Agendas\2019 Agenda Packets\2019-06-17 City Council Agenda.docx
Meeting Date: June 17, 2019
Agenda Page 2
NIbertville
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ALBERTVILLE CITY COUNCIL
Monday, June 3, 2019
DRAFT MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:01 p.m.
2. ROLL CALL
Present: Mayor Hendrickson, Councilmembers Cocking, Halling and Vetsch
Councilmember Olson arrived at 7:50 p.m.
Absent: None
7:00 PM
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner
Alan Brixius, Fire Chief Eric Bullen, Finance Director Tina Lannes and City Clerk Kimberly
Hodena
Others Present: Wright County Commissioner Michael Potter, State Fire Marshall Bruce West,
Firefighter Bill Valerius, Firefighter Brock Verville, Firefighter Jarrod Deehr, Albert Barthel,
Lieutenant Darrick Asleson, Captain Matt Minette, Firefighter Dean Eull, Firefighter Greg Hubbard,
Firefighter Gerald Gerads, Firefighter Chris Thurber, Firefighter Paul Gonsior, Rick and Jayne
Anderson, Lieutenant Kyle Anderson, Firefighter Ron Tiernan, Alyssa Gallagher, Kelly Myers,
Kelly Duncan, Justine Folkestad, Randy Stangler, Paul Schleicher, Jack and Ali Brandies, Jeff
Burger, Dan Essig
3. RECOGNITIONS - PRESENTATIONS - INTRODUCTIONS
A. Albertville Royalty
Alyssa Gallagher and Justine Folkestad introduced themselves as the new program leaders for the
Albertville Royalty Program. The 2018-2019 Royal Court introduced themselves and listed some of
their favorite activities they have participated in over the last year. Some of those activities included
the Make a Wish program, Polar Plunge, andRonald McDonald meal service. Miss Albertville
invited everyone to attend Saturday's Spaghetti Dinner during Albertville Friendly City Days
(AFCD). Gallagher reported this year's Royal Court candidates are already active and have been
shadowing the current Royal Court. The Council thanked the court for their service to the
Albertville community.
Page 1
Agenda Page 3
Hendrickson then presented Kelly Myers and Kelly Duncan with Certificates of Appreciation for
their many years of service to the Albertville Royalty Program. Myers served for 16 years and
Duncan served 14 years. The Council thanked them and appreciated their dedicated and long service
to the program.
B. Albert Barthel Recognition
Bullen reported that Barthel retired after 37 years of service to the department. He stated that
Barthel served from 1982 to 2019 and was also a candidate for this year's I-94 First Responder
Award.
Bruce West, MN State Fire Marshal, was present at the meeting and shared his experiences working
with Barthel. West then presented Barthel with a Certificate of Excellence.
Bullen presented Barthel a Fire Chief helmet. He stated that it is customary to receive a helmet of
the highest office held in the department upon retirement. Bullen congratulated Barthel on his
retirement and stated he will be missed on the department.
C. Scherer Brothers/Border States Electric Recognition
Bullen took the opportunity to thank the Council for their support to the firefighter program and
allowing City employees to respond to fire calls during their work hours. He introduced Plant
Manager of Scherer Brothers, Jeff Burger, and Branch Manager of Border States Electric, Dan Essig.
He thanked them for allowing their employees serving as firefighters to respond to calls and stated
that allows them enough personnel during the daytime hours. He then presented both with plaques
of appreciation. Council thanked the businesses as well and expressed their appreciation for their
contribution to the community.
D. Post Legislative Update
Representative Eric Lucero was present to provide an update after the end of the legislative session.
He reported on: increase in public safety funding, 3% tuition cap, MNLARS update, tax conformity,
HAVA funds for elections and equity in education.
The items that did not pass include: gas tax increase, gun control measures, felon voting rights,
nursing home funding cuts, internet neutrality and national popular vote legislation.
Cocking reported that hands free driving will go into effect this summer as well. He felt it was past
time this legislation was passed.
4. PUBLIC FORUM
Dennis Marx, 11423 54 1/2 Street NE, reported to the Council that they are experiencing drainage
issues, especially since a nearby home was constructed several years ago. He stated that staff is
aware of the issue, but he wants to be on record that the situation must be addressed. Nafstad stated
there are options including drain tile, however, there are very few catch basins to connect nearby. He
stated council reviewed one option at a previous meeting. Vetsch would like to see a plan of action
as this has been an ongoing issue for years. Nafstad replied that he would bring forward an option
for Council to review at a future meeting.
City Council Meeting Minutes Page 2
Regular Meeting of June 3, 2019 Agenda Page 4
5. AMENDMENTS TO THE AGENDA
Nafstad added MnDOT Agreement for 701h Street as Item B4.
Motioned by Cocking, seconded by Halling, to approve the Agenda as amended Ayes:
Hendrickson, Cocking, Halling and Vetsch. Nays: None. Absent Olson. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the May 20, 2019 regular City Council meeting minutes as presented
B. Authorize the Monday, June 3, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve the closure of Main Avenue NE south of railroad tracks to 58th Street NE, 58th
Street NE to Lander Avenue NE, and Lander Avenue NE to 57th Street
Motioned by Vetsch, seconded by Cocking, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, and Olson. Nays: None. Absent. Olson. MOTIONDECLARED
CARRIED.
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Parks Committee
Nafstad reported that Explore Your Parks Night went very well and over 500 people attended the
event.
A. Planning/Zoning
1). Stangler Property Rezoning, located at 6737 LaBeaux Ave NE, from B2-A to
PUD
Brixius reported that the property at 6737 LaBeaux Avenue NE is currently zoned B2-A. The
applicant, Randy Stangler, would like to place a new tenant in the building that has a use that does
not match the current zoning. There are also other condition and site violations that need to be
cleaned up. Staff is recommending that the property be rezoned to a Special Business District
PUD/B2-A that would allow for a low intensity industrial use for the proposed cabinet finishing
business. Brixius reviewed some of the current violations such as outdoor storage, lack of certificate
of occupancy, and undefined parking. He stated that PUD zoning has been used to create special
zoning districts for other commercial properties. The application has been through the Planning
City Council Meeting Minutes Page 3
Regular Meeting of June 3, 2019 Agenda Page 5
Commission and they recommended approval with several conditions. The conditions include
meeting all fire and building code, demonstrate adequate utility services, Rigs to Rods tenant must
pursue a CUP and CO, parking improvements, outdoor storage would require an interim use permit,
and follow landscaping requirements. Couri stated that they must be careful about what can required
pertaining to any grandfathered uses. Brixius stated the outdoor storage is not part of this approval
process and will require its own application.
Vetsch inquired if there is a loading dock and Brixius stated it is only overhead doors.
Stangler reported that the auto repair tenant received notice that they be out of the space by July. He
added that he is working on cleaning up the current site violations.
Brixius inquired if Stangler had issue with any of the outlined conditions of approval. Stangler
replied he understood the conditions.
Motioned by Halting, seconded by Cocking, to approve Ordinance 2019-04 Amending the Official
Zoning Map of the City of Albertville, Relating to the Stangler Property Located At 6737 Labeaux
Avenue in the City of Albertville. Ayes: Hendrickson, Cocking, Halting, Olson and Vetsch. Nays:
None. Absent. None. MOTION DECLARED CARRIED.
B. Public Works/Engineering
1). Swimming Pool Fences
Nafstad reported that staff received a request from a resident that is installing an in ground pool.
Typically a five foot fence around the pool/property has been required and the property currently has
a four foot fence. The residents are requesting that they be allowed to keep the four foot fence if
they also install a secure pool cover and keep it covered when not in use. It would be an expense to
the homeowner to remove the current fence and reinstall a taller one. City staff reviewed the City
Code and feels the request meets the current code. He stated no action is necessary but staff is
looking for Council direction. Brixius stated the ideal scenario would be both a fence and a pool
cover. Cocking had concerns if this would lead to even lower fence heights and inquired where the
line stops. Council approved the request.
2). Driveway and Sanitary Sewer Assessments
Nafstad reported that a property in the 2019 Street Improvements area would like to include utility
repairs with their driveway replacement, but it exceeds the $8,000 cap of the driveway replacement
program. The cost of both the utility and driveway work would be approximately $9,500. Cocking
inquired how many properties are utilizing the driveway replacement assessment program. Nafstad
anticipates there should be approximately two dozen assessment agreements once the project is
done.
Motioned by Vetsch, seconded by Olson, to Authorize staff to enter into a Special Assessment
Agreement with the property owners of 10271 Karston Avenue NE for repairs to utility services
and driveway improvements for an amount not to exceed 59,500. Ayes: Hendrickson, Cocking,
Halting, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
City Council Meeting Minutes Page 4
Regular Meeting of June 3, 2019 Agenda Page 6
3). Request by Jack Brandes to Construct A Driveway Over Sewer and Water
Services at 11588 Laketowne View NE
Brandes reviewed his request to flip the garage to the right of the house and to place the driveway
over the utility service set. He provided documentation of other examples where this was done
contrary to the development plans. Nafstad stated that in most of the cases there was a reason that it
was done. He emphasized that this is not best practice and can result in additional costs to the city as
well as the homeowner. He cited several examples where driveways where this has been done have
failed. Hendrickson inquired if Brandes had any new information for the Council. Brandes
indicated there is no specific ordinance prohibiting this. Nafstad discussed the subdivision process
and noted that development plans depict many design elements of each lot, including service and
driveway placement, and are formally approved by the Council at the time of platting. Brandes felt
the process is very subjective. Olson stated that there may have been mistakes regarding driveway
placement in the past but the city has tried to correct them to the best of the city's ability. There
was further discussion about locations of utility and water service curb stops. Vetsch explained that
Joint Powers Water Board used to oversee the utility but Albertville took over years ago and there is
value in being consistent with the Joint Powers Water Board. Couri stated there should be a valid
reason to make exceptions. To approve without a concrete reason may not hold up in court; the
courts may forgive mistakes but not exceptions.
Brandes inquired if he could receive compensation to re -stake the property and to remove the large
tree in the yard if the driveway must go on the left of the house. Nafstad recommended no
compensation as the initial survey staking was not directed by city and the tree removal is not be
required by the city.
Hendrickson stated that she understands the request but is not seeing Council support to approve the
request. Halling disagreed and felt it should be more specifically laid out in the City Code. Couri
clarified that development plans do go through the Planning Commission and City Council and often
vary plat by plat.
Motioned by Olson, seconded by Vetsch, to deny the request to allow Lot 3, Block 7 be developed
with the garage on the east side of the lot and the water and sewer services under the driveway
based on a finding that the request is not consistent with the approved development plans for the
lot and is inconsistent with city policy and practice. Ayes: Hendrickson, Olson and Vetsch. Nays;
Halting. Abstain: Cocking. Absent. None. MOTIONDECLARED CARRIED.
4). MnDOT Pavement Preservation on 70th Street NE
Nafstad reported that he recently received notification that MnDOT is looking to build and monitor
pavement preservation test sites on 70th Street NE and 80th Street NE in Albertville and Otsego. The
cities will allow MnDOT access to the streets as well as provide and maintain pavement markings.
This is a no cost agreement and will expire in 2024. He stated this would be approximately a ten
year improvement to the streets and the streets would be the same width.
Motioned by Cocking, seconded by Olson, to authorize the Mayor and staff to enter into MnDOT
Agreement #1034017 between the cities of Albertville and Otsego and MnDOT for the
construction and monitoring of pavement preservation test sites on 70ih Street NE and 80ih Street
City Council Meeting Minutes Page 5
Regular Meeting of June 3, 2019 Agenda Page 7
NE as part of the NCAT/MnROAD research project partnership. Ayes: Hendrickson, Cocking,
Halting, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
C. Fire
1). Purchase of 8 Sets of Fire Turnout Gear
Bullen reported that a service call resulted in paint on turnout gear for five firefighters. Staff filed a
claim with the insurance company and were advised to see if the paint could be professionally
removed. It could not and was condemned for use by a third party. The insurance sent a check for
$10,875. He recommended purchase of turnout gear for three new firefighters as has been past
practice as the gear is individually sized. The remainder of the cost for the turnout gear will come
from Fire Department capital.
Motioned by Cocking, seconded by Halting, to authorize the purchase of 8 sets of turnout gear for
the Fire Department. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None.
Absent. None. MOTIONED DECLARED CARRIED.
D. City Clerk
1). Cancellation of July 1, 2019 City Council Meeting
Olson inquired if a special meeting could be called if it became necessary and Hodena reported they
could and would just need a quorum of three.
Motioned by Cocking, seconded by Olson, to cancel the regularly scheduled City Council meeting
of July 1, 2019. Ayes: Hendrickson, Cocking, Halting, Olson and Vetsch. Nays: None. Absent.
None. MOTIONDECLARED CARRIED.
E. Finance -None
'4%
F. Building -None �
G. Legal -None
H. Administration
1). City Administrator's Update - Verbal Update
Nafstad reminded the Council of the AFCD Social Hour on June 7 at 5:00 p.m. at the depot.
9. Announcements and/or Upcoming Meetings
June 5-9 Albertville Friendly City Days
June 7 Social Hour, 5:00 p.m., Depot
June 10 STMA Arena Board, 6:00 p.m.
June 11 Planning Commission, TBD
June 17
City Council, 7:00 p.m.
June 24
Joint Powers Water Board, 6:00 p.m.
Parks Committee/Centennial Planning, 7:00 p.m.
July 1
City Council, TBD
July 4
City Offices Closed, Independence Day
July 8
STMA Ice Arena Board, 6:00 p.m.
City Council Meeting Minutes Page 6
Regular Meeting of June 3, 2019 Agenda Page 8
July 9
Planning Commission, 7:00 p.m.
July 15
City Council, 7:00 p.m
July 17
Fire Advisory Committee, 6:00 p.m.
July 22
Joint Powers Water Board, 6:00 p.m.
Parks Committee/Centennial Planning, 7:00 p.m.
10. ADJOURNMENT
Motioned by Cocking, seconded by Olson, to adjourn the meeting at 8: 54 p.m. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
City Council Meeting Minutes Page 7
Regular Meeting of June 3, 2019 Agenda Page 9
�1bcrtviljc Mayor and Council Request for Action
If
June 13, 2019
SUBJECT: CONSENT - FINANCE - PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, June 17, 2019 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:\City Council\Council Packet Information\2019\061719\2019-06-17 Finance Bills Report (RCA).docx
Meeting Date: June 17, 2019
enda Page 10
�lb�rtvi j j �
S"'"T°W"L""9.Big City u". Mayor and Council Request for Action
June 13, 2019
SUBJECT: CONSENT - FIRE DEPARTMENT- PURCHASE OF 2 BLITZFIRE NOZZLES
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Authorize the purchase of 2 Blitzfire nozzles for the Fire Department.
BACKGROUND: The Fire Department is requesting the purchase of 2 Blitzfire nozzles, one
for each of the two new trucks being delivered at the end of the month.
A Blitzfire nozzle is a portable ground monitor, delivering up to 500 gallons of water per minute,
and can be operated either in a manned or unmanned capacity.
During the recent truck build process, the truck committee decided to spec compartments for the
Blitzfire nozzles, in lieu of adding a large amount of money in a truck -mounted water stream.
The Fire Department currently has one Blitzfire nozzle, and has used it successfully on several
fires. Adding two more Blitzfire nozzles will increase the tactical flexibility and capability of
both trucks.
The Blitzfire nozzles are a high priority item of the Fire Department Board of Officers, and the
Fire Department recently requested a donation from the Albertville Lions Club to assist in paying
for these specific items. One June 61h, the Albertville Lions Club donated $10,000 to the Fire
Department for use in purchasing the 2 Blitzfire nozzles and other miscellaneous tools for the
new trucks.
The cost for 2 Blitzfire nozzles is $7,150 and will be paid entirely out of the gracious donation
from the Albertville Lions Club, with no funding necessary from the Fire Department budget.
Staff is recommending approval of the purchase of 2 Blitzfire Nozzles for the Fire Department.
KEY ISSUES:
• The Fire Department Board of Officers has reviewed the purchase and is recommending
Council action.
• The entire purchase amount will be covered by a generous donation from the Albertville
Lions Club.
P:\City Council\Council Packet Information\2019\061719\2019-06-17 Fire - Blitzfire Nozzles RCA.docx
Meeting Date: June 17, 2019
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Mayor and Council Request for Action - June 3, 2019
Purchase of Blitzfire Nozzles Page 2 of 2
POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all
capital purchases and investments.
FINANCIAL CONSIDERATIONS: There is no cost to the City as the entire purchase amount
of $7,150 will be covered by a generous donation from the Albertville Lions Club.
LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the
State of Minnesota contract or by quotes.
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
P:\City Council\Council Packet Information\2019\061719\2019-06-17 Fire - Blitzfire Nozzles RCA.docx
Meeting Date: June 17, 2019
a Page 12
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GENERAL ADMINISTRATION
City Administrator's Update
June 13, 2019
Arena Board: The board discussed water treatment for the old sheet again at their last
meeting and decided to use the hot water heater the school district installed as part of the
building addition. The board also committed to reimbursing the school district for the arena
board's share of the water heater. Staff would like to discuss options for payment to the
school.
Budget Workshops: Staff is tentatively planning on the first budget meeting to be on July 15,
followed by two workshops in August.
Hana Building: A hazardous building letter was sent to the owners to take action on removing
the building and cleaning up the site.
July 1 Council Meeting: A reminder the first meeting in July is cancelled.
Planning Commission Items: Items that will be at the July Planning Commission meeting
include Rods to Rigs CUP and Federated Coop PUD Amendment.
ENGINEERING/PUBLIC WORKS
70th Street Project (Kadler to CR 19): Albertville and Otsego have both approved the
partnership agreement with MnRoad. I hope to have a construction schedule soon.
WWTP Forcemain Project: We are waiting on our MPCA permit from the state. Once we have
the permit a pre -construction meeting will be scheduled.
1-94 Improvements Update: The Minnesota Department of Transportation (MnDOT) reported the bid
on the third lane of the 1-94 Clearwater project came in very high, so it will be further reviewed. MnDOT
has 30 days to determine the bid award or not. As to the full corridor, that project is continuing
forward.
2019 Street and Trail Improvements: It is anticipated all work will be complete by the end of
July. The driveway replacement option for those driveways impacted by the project has been
received well and we currently have approximately 28 residents considering the special
assessment option. We have a link to a project webpage on the city's website:
www.ci.albertville.mn.us/2019-improvements.
Westwind Park: The playground equipment is installed and public works installed the draintile
and woodchips in the play area. The gazebo is being built now and should be complete in
approximately 2 weeks. Omann Bros Paving will be cleaning up the site and paving the trails
next week.
Agenda Page 13
CSAH 19 and 70th Street: The County received bids on Tuesday, May 14, for the CSAH 19/38
project and bids were rejected due high percentage over the engineering estimate. The
project will be rebid in November or so, and specify that the work will begin in 2020.
11435 58th Street NE House Demo: The agreement for the demolition has been executed and
demolition will be scheduled soon.
Miscellaneous Drainage Improvements: Staff is working on a number of drainage projects that
will require storm sewer improvements.
Upcoming Events: League Conference, June 26-28
Attachments: none
City Administrator's Update Page 2 of 2 June 13, 2019
Agenda Page 14