1998-01-12 STMA Ice Arena Board Packet
ST. MICHAEL-ALBERTVillE HOCKEY ARENA
JOINT POWERS BOARD
MEETING AGENDA
January 12, 1998
1. Call Meeting to Order - Roll
2. Approval of Minutes - December 8, 1997 -,'1'\~E.I)
3. Agenda Additions I Revisions - ,,~~'5;~
4.
Claims and Accounts - cHE:.c..K"t.lJe;.. (\C.<.T <"") ct)
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a. Treasurer's Report
CXT-r or "S.\ ,A'1rc.HAE;.L- ,.{JeT PD
5. Old Business
a.
-1\b.
,1\U~E.Itf\lI1LX v.E: 'ro.t
Bylaws Report I Discussion - S<.\-IClClL.. do I Sll"'x<.1-t /tCL :PAssEP
BRTNb ui' 70 ouR. COc.,A/(..J.l- TVe.SQ+-f AJ:t"Gf.fT I ~o-q8 LEI f'ATI-y KAla\)
Joint Powers Attorney I Moses, os;
~\~~"tE- ~T~ All, ~1\It) p~ ""'Ill, T "1.,, J. q::"r E;
c. Arena Site tTPdaf~ QAV: t>'\lE' (O~ ~ ~/6cc- . 5 000 -:sc~W 6KI~ WUt.. l-\.ELP CCI
.Sil Q..'1 OIJ) if '
1 ~pAl - II~Emd'" ~ ~-( $ CfAJ .AOOt"'4~l-'- RrGHr ~ 'N:l1,ST \~E~uSAL ,A3f\(.Q)11 I A(p.,~
. au erer ~l... Tul1ro DJ:lc:tI-IVG-
".:SITE. PLAN l3
2. Jim Valerius of ,S1:TE: p~,A A/ A ALT~~.vATE-
~l ~SOP - ~Al<OJ.~ 6<-
d. ConstructiOn Manager Discussion
C'vUtYl~IJJ<o dy ~ {3J{oc.:U"I r ~ y :ruv{. ::L~T
New Business
6.
a.--------------------------------------------------------------------------------
b.---------------------------------------------------------------------------------
c. ---------------------------------------------------------------------------------
d. ---------------------------------------------------------------------------------
7. Next Meeting
11-1 C:l.S.E Lip P '2-
8. Adjourn MI\<t'l-
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ST. MICHAEL - ALBERTVILLE ARENA
JOINT POWERS llOARD
===========================================
MEETING AGENDA
December 8, 1997
8:00
-------------------------------------------------------------------------------
1. Call Meeting To Order - roll
2. Approval Of Minutes - November 10 1997 - ~P&SE..O
3. Agenda Additions or Revisions
4. Claims and Accounts and Treasurers Report r-x:>t-)~
~AJ OAAlSINfs r~ f'L~G€O:" t 3!il\O(b dI- ~"l co
$. ::IN I(IAIO ()~... 11\1;.0..000 ll>;f:T; .. :)00\ <o~~...
a. Disclosures-nom Hockey -Association? SA I
vtN~<::'
b. Deposit of Joint Powers start-up -t tCCQ.(P ~M ~pc.~ PA(-{r'( IS C.oLL~TEO
j\ \<eo.COD LEfT rN pLeoGC CAS \l
t' p Jt ld51. S b~
St€.EL - .AR~ r: ~€ 5
(1) Official Bank 'rN1"6 sECurcr::{'-/ at( of- ,MA~~ L K
5. Old Business
Co~WI\-~
B La b. 3T 6t.l:.
a. y- ws su committee report
aAKOAL€: 6c=cAuS"~ Tflev
b. Joint Powers Attorney ~~~ ,lV\ILle t<. F~o.M ~E~S
6€:€v 7/1~ Ii-
6.
c. Update Of Arena Site ~ACR€S
. f' c:..Ntl.SoJ/. L.. -s. ~AJJ =- <'OIVt:-€ll.Jl€.P A
~,NIEt't..J:t:"tt-l CleO ~, ~~ , l TI<<: (>Pt~ 11t~1
(1) Paul Ederer H~ ~.t"lL ~~ w:t.tl4 64t<TI-4ELS ~o <DO' TO ~€
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New Business e:K...\!f \;:)\.0' ~ 1V\l>9 1.-> ;:0
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c.
7. Adjourn
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4,
ST. MICHAEL-ALBERTVillE HOCKEY ARENA
JOINT POWERS BOARD MINUTES
December 8, 1997
The Board held its regular scheduled meeting on December 8,1997, at 8:00 p.m.
Members Present: Moses, Olson, Hartner, Brunner, Kessler, Vetsch.
Minutes from November 10, 1997 were approved. Olson/Kessler.
No claims/accounts or treasurer's report.
Security State Bank Albertville Branch was designated as the official depository.
HartnerNetsch.
Jim Valerius, President of the Youth Hockey Association reviewed the financial status of the
project. The Joint Powers Board is not comfortable with issuing bonds prior to pledges being
collected. It was made clear that grant money will not be available until after the expense is
incurred. Valerius will supply additional information.
Arlan Middleton, of his insurance association, gave a presentation. He said that the Board is
not covered by the separate entities but must have specific insurance. the league of Municipal
Cities will cost $550 to start and when construction starts the policy would need to be changed.
The contract with the Youth Hockey Association, if they run the arena, should address the
insurance issue. Motion passed to purchase insurance. BrunerNetsch. Arlan Middleton will
get application. We will also need a bond for the treasurer and E & 0 Insurance.
Grady Kinghorn gave a presentation on what he would volunteer as a construction manager.
Motion passed to have Mr. Kinghorn be construction manager/general contractor with his offer
contingent upon legal approval. Olson/Kessler. It is anticipated that groundbreaking be in April
with a 90 day completion.
Paul Ederer discussed the site acquisition proceedings. He said Carlson (Albertville City
Engineer) and Stockman (City Planner) have a concern if the 2-acre site is enough. Ederer said
he would pursue additional adjacent options. Ederer was to continue with process.
Moses reported on the bylaws proposal. Members are to review with final approval being with
the cities and school board.
Discussion was had on the need for a point person to be involved in representing the Board. It
was suggested that Ederer consider that duty.
Moses will talk with Oakdale Attorney on various topics as Oakdale went through a similar
process of building an arena.
Meeting adjourned at 11 :00 p.m.
Kurt Hartner, Secretary
ST. MICHAEL - ALBERTVILLE HOCKEY ARENA
JOINT POWERS BOARD MINUTES
November 10, 1997
The Board held its regular scheduled meeting on November 10th 1997 at STMA High School
Board Room at 5 :30.
Members Present: Moses (chair), Olson (vice), Hartner (sec/treas), Brunner, Kessler, Vetsch
Minutes from (initial organization) meeting held on October 27 were approved
There were no claims and accounts nor a treasurers report as organization of fmancial
procedures has not been formalized
BY-LAWS A subcommittee of Moses, Kessler, and Vetsch will meet to review and
recommend By-Laws for our use. Examples of other By-Laws was recommended to be
reviewed by all members.
ATTORNEY TO REPRESENT BOARD The need for an attorney to oniy
represent the Board was discussed. It was consensus that we pursue appropriate
representation.
It was agreed that all three entities of the Board request $1000.00 as start up costs.
It was questioned that the Hockey Association also be requested to donate money for the
attorney. Legal assistance would be needed for By-Laws, operating agreement, Grant
requirements, Board Members liability insurance, bidding requirements, etc.
ARENA SITE Much discussion was focused on street completion, asses~ments, and
general question and concerns regarding the proposed site. It was agreed that we need solid
information. Also discussion was had regarding an arena budget, duties of a construction
manager, and the need to have a Hockey Association rep at our meetings
Next Meeting Date will be December 8. 1997 at 7 pm
Adjourned at 6:50 pm
Sent by: I ALLIED COMPANIES,LLC 612 428 8395
10/27/97 10:17AM Job 476
Page 1/1
~ STMA Ice Arena +
Date:
Oclober 14, 1997
Af'ZGwA- ~ bPM
\ - '3 /VIoIJDA-{5
AT ~AR~S" fY'AAJ
/V\eTAL
To:
Those 00 the attached Distribution List
From:
Jeff Gongoll (Ph: 428-4466)
Subject:
INITIAL MEETING OF THE JOINT POWERS BOARD
Mo"day, October 17,l991@5:JOP.M.
STMA High School BoartlRoom
PUl3)OSe
Formally organize the lee Arena Joint Power. Board to operate and manage this community project.' The appointed
repTCSCl1tatives from each entity arc requested to be in attendance. .Jt 1.7 <J pu. fe.st- i1 ~ 1I78,aiO fJGtU'<.1<e
AVenda fJ€G1) ~ A 8~l/-l'L
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TO /VIA~ TH€ A({€N~ ~ '
TwoAppoinlcdlU.-preseotativesFromEachEntity t\1\.S llOO/ooc L€~ To AArS€
I.
ORGANIZA TION
A.
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R.
Election of Officers
1. Chair Pf\,,-( fl^1Y>E5
2. Vice-Chair - fMi4- o\..5uN
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3. Sccretaty- l.. IK ~~
4. Treasurer - J .lL\I~ \\1\\'-'
G00 ,r'\ILL.e~ - -:SOHN 0j(Er.>
C.
By-Laws
RS,\(
D. Board Meeting Scbedule &. LocatioD
E. Arena Operating Agreement With STMA Youth Hockey Asso.
O~\CJ\L- NGv5fJf\~
FINANCIAL 1 ~Ro-..l f.cr.v~ /VE.,.....;S
II.
A. ~ignation ofFisca1 Agent
B.
Depository &. Signatories c\"\ ~c.K. \'\'1 ~ 3 f3Kos
CTS~CI S T ,N'\.TCHI\ t::l- ALJ3 c;.~rv..ztLf?
C. Bond Sale &. Mortgage
Ill. ARh'NA SITE
A. Zoning &. Site Plan Approval
B. Ditch Relocation :\
"
c. Street Completion \\
\\
\
IV. CONSTRUCTION
A. Construction Timetable
B. Mighty Ducb Grant Requirement.;
C. Existing Construction Contract
D. Riddin Process
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Sent by: ALLIED COMPANIES,LLC 612 428 8395
10/15/97 2:13PM Job 422
Page 2/2
~--- -~ - - ---~~ - - --- --~
- - -- - --- - - - - -- - -
- --- - - -- ~
STMA Ice Arena
~
~
Date:
October 14, 1997
To:
Those on the attached Distribution List
From:
Jeff Gongoll (Ph: 428-4466)
Subject:
INITIAL MEETING OF THE JOINT POWERS BOARD
Monday, October 27,1997@ 5:30 P.M.
STMA High School Board Room
Purpose
Formally organize the Ice Arena Joint Powers Board to operate and manage this community projecl. The appointed
n:presentatives from each entity are requested to be in attendance.
A,enda
J. ORGANIZATION
A. Two Appointed Representatives From Each Entity
H. Election of Off~
I. Chair
2. Vice-Chair
3. Secretary
4: Treasurer
C. By-Laws
D. Board Meeting Schedule & Location
E. Arena Operating Agreement With STMA Youth Hookey Assn.
II. FINANCIAL
A. Designation of Fiscal Agent
B. Depository & Signatories
C. Bond Sale & Mortgage
Ill. ARENA SITE
A. Zoning & Site Plan Approval
H. Ditch Relocation
C. Street Completion
IV. CONSTRUCTION
A. Construction Timelahle
B. Mighty Ducks Grant Requirements
C. Existing Construction Conlracl
I). Hidding Process