2011-02-14 STMA Ice Arena Board PacketSTMA ARENA BOARD MINUTES
Monday, January 10, 2010
6:00 p.m.
Present: Chairman Jerry Zachman, and Members, John Vetsch, Larry Sorensen, Jeff
Lindquist and Gayle Weber. Also present were Arena Manager Grant Fitch; Albertville
City Administrator Larry Kruse.
Absent: Kevin Kasel and Dan Wagner
The meeting was called to order at 6:00 p.m. by Chairman Zachman
Motion by Sorensen/Weber to nominate and elect Dan Wagner as Chairman and close
nominations. Motion carried unanimously.
Motion by Sorensen/Zachman to nominate and elect Gayle Weber as Vice chairman
and close nominations. Motion carried unanimously.
The Board welcomed new Board member Jeff Lindquist representing the STMA School.
Aeenda
Motion by Weber /Sorensen to approve the agenda with the addition of Locker Room
Hallway lighting bid. Motion carried unanimously.
Minutes
Motion by Weber/Lindquist to approve the December 13`h minutes as presented.
Motion carried with John Vetsch abstaining.
Public Comment
Scott Berning updated the Board on significant hours being rented by Youth Hockey in
other communities saying the need is great for the second sheet.
Arena Manaeer's Report
Reported the roof has been repaired and Fitch will monitor it to see if it needs any
additional work during the spring thaw. The good news is the time and material bill from
All Elements was reduced by $1,600 after revisiting the bill. Reported that AAA Eagles
Spring League is doing tryouts and has rented 5 hours for different age groups.
Zamboni Room-Overhead-Door
Fitch reported one of his new employees ran into the overhead door rendering it
inoperable. The door company came and replaced the lower panels. After reviewing with
the City Building Official and Assistant Fire Chief, Fitch and Kruse decided to not
replace the entire door and opener and not make an insurance claim.
STMA ARENA BOARD MINUTES
Monday, January 10, 2010
6:00 p.m.
Spring/Summer ice commitments 2011
Jerr Johnson (High School) 112.5 hours (scheduled)
Tim Hanson (Girls program) 21 hours (scheduled)
Doug Foster (Girls) 16 hours (scheduled)
Paul Beming (YH) 30 hours (tentative)
AHA 72 hours (tentative)
STMA Spring League 120 hours (tentative)
LTS 68 hours (scheduled)
AAA Eagles 150 to 200 hours (scheduled)
Men's Spring League 48 hours (scheduled)
Breakaway Hockey League 60 hours(scheduled)
Laura Stam Hockey Camp 16 hours (tentative) Scheduled 500.50/Tentative 263.00 Total= 763.50 hours
Financial Report
Motion by Wagner /Sorensen to approve the November list of claims as presented in the
amount of $12,276.21 and the Finance Report. Motion carried unanimously.
Old Business
Arena Expansion
Scott Berning and Steve Gapinski from Youth Hockey spoke in favor of the Board
exploring low cost building options such as the newly constructed arena in Princeton or
the product that Ross Construction of Wisconsin recommended. Both stated a project
could be done for about $2,300,000 instead of $5,000,000.
Kruse suggested bringing back Architect Paul Youngquist to review the outcome of the
2009 Feasibility Study. The three boards all have new members as does the STMA Arena
Board. He suggested that it would be good to update everyone on the previous Feasibility
Study and important that everyone support one common vision. Youngquist should be the
independent party with the expertise to update numbers and ferret out any discrepancies
in project costs.
After much discussion, the Board agreed to invite ARY Architect Paul Youngquist back
to the February 14th meeting to review the 2009 feasibility study and to discuss hiring
Youngquist to do some additional research into these other options. The Board requested
limited business for the 14a' meeting with the focus on the Youngquist presentation.
STMA ARENA BOARD MINUTES
Monday, January 10, 2010
6:00 p.m.
New Business
Motion by Sorensen/Vetch to approve hiring Crow River Electric to replace the lighting
in the locker room hallway as follows:
Lamp & Ballast Disposal
$90.00
Proposal Amount
$2.862.66
Utility Rebate
$1,269.45
Net Investment after Rebate
$1,593.21
Payback in years
2.10
Annual Energy Savings
$748.51
Motion carried unanimously
A 'ourn
Motion by Sorensen/Weber to adjourn the meeting at 7:00 p.m. Motion carried
unanimously.
Attest:
Larry Kruse, Recording Secretary
NbertAllf: 5.0 1—,a W.,. alg 1 1, Ufs.
MEMORANDUM
Date: Monday February 14, 2011
From: Grant Fitch, STMA Arena Manager
Re: General Update
City of
t. Achael
Advertising
City Administrator Kruse and I met with Chris Barta from Franklin Outdoor Advertising to
evaluate our fall 2011 sign pricing. Current rates are $1,000 for a dasher board ad and $800 for a
wall ad per year. The Zamboni ad is $1,500 per side per year. All ads carry a 10% discount with
a 3 year contract. Our ads are competitive and with the economic slowdown, the advertising
market is a little soft. We recommended maintaining our current ad rates for another year.
Xcel lighting retrofit protect
The retrofit project is complete. We replaced 39 fixtures with 2 lamps 28watt bulbs. Existing
fixtures had 4 bulbs 32 watt.
KEY ISSUES:
• 4 lamp 32 watt replaced with 2 lamp 28 watt
• Annual savings $748.51
• Payback 2.10 years
• 156 bulbs down to 78 bulbs
• Xcel Rebate $1269.45
• Proposal Amount $2862.66
• Net Investment after Rebate $1593.21
Air Ouality
All records at Stma Arena are up to date.
Please take the time to watch this video from the Today Show.
If you haven't been aware of the indoor quality yet, you better get on board as the story has now
gone National! Do your part by testing weekly and having your logs up to date and available for
public to view if asked. Have answer for the public on what type of resurfacers you use and if
you use gas, propane or compressed natural gas, inform your customers of your ventilation
practices during and terresnrfaces. Jf you have CO monitoring in your facility make sure you--
give them that information as well.
MAPublic Data\Arena\201 I\Agendas 2011 \02 -14 -2011 Agenda
Packet \GrantsArenaManagemReportFeb 14th2011.doc
STMA ARENA BOARD — February 14th, 2011
Arena Manager — Written Report
Page 2 of 2
Summer 2011 Ice
In the summer of 2010, we had sales of 400 hours of ice time. This resulted in winter profits
offsetting summer losses for a annual break even. Right now we have a fairly strong
commitment for 500 hours. We need to generate at least another 360 hours to break even during
the six month off - season. 960 hour will generate a $15,000 off - season profit.
Spring/Summer ice commitments 2011:
err I—olffison ig c o0 ours (scheduled
Tim Hanson (Girls program) 21 hours (scheduled)
Doug Foster (Girls) 16 hours (scheduled)
Paul Berning (YH) 30 hours (tentative)
AHA 72 hours (tentative)
STMA Spring League 120 hours (tentative)
LTS 68 hours (scheduled)
AAA Eagles 150 to 200 hours (scheduled)
Men's Spring League 48 hours (scheduled)
Breakaway Hockey League 60hours(scheduled)
Laura Stam Hockey Camp 16 hours (tentative) Scheduled 500.50/Tentative 263.00
Total = 763.50 hours
MAPublic Data\Arena\201 (Agendas 2011 \02 -14 -2011 Agenda Packet \CrentsArenaManagersReportFeb 14th201 Ldx
STMA Budget to Actual December 2010
2010 Actual
2010 Budget 12131/2010 %
Income
$326,109.00
$308,007.02
94.45%
Ice Rental
$267,869.00
$243,861.59
91.04%
Concessions
$32,728.00
$27,626.96
84.41%
Other Revenues (Advertising)
$12,000.00
$24,118.70
200.99%
Vending
$1,000.00
$1,281.62
128.16%
Open Skate/Hockey, etc
$10,512.00
$9,096.15
86.53%
Interest
$0.00
$187.00
107.83%
Misc Revenue
$2,000.00
$1,835.00
91.75%
Total
Income
$326,109.00
$308,007.02
94.45%
Expenses
Salaries, wages, taxes &
$5,000.00
$7,798.53
155.97%
Benefits
$105,422.00
$102,488.80
97.22%
Supplies (Office, misc)
$6,500.00
$1,078.03
16.59%
Supplies (Concession)
$13,091.00
$14,064.97
107.44%
Fuel, Misc
$2,000.00
$2,156.60
107.83%
Professional Services
$9,700.00
$7,695.09
79.33%
Telephone
$1,500.00
$749.21
49.95%
Electric
$60,000.00
$58,231.77
97.05%
Gas
$20,000.00
$7,915.35
39.58%
Water
$16,000.00
$14,013.68
87.59%
Refuse
$1,500.00
$1,433.08
95.54%
Insurance
$9,000.00
$7,649.00
84.99%
Administration
$10,800.00
$10,800.00
100.00%
Misc.
$0.00
$2,810.37
Depreciation
$46,649.00
$0.00
0.00%
Repair Maintenance —
Machinery
$5,000.00
$7,798.53
155.97%
Repair Maintenance— Building
$30,000.00
$30,915.07
103.05%
Total Operating Expenses
$337,162.00
$269,799.55
80.02%
Net Income/Lose
($11,053.00)
$38,207.47
April Loan Payment (City of Albertville)
$26,651.57
$26,651.57
100.00%
Net Income/Loss after debt payment
($37,704.57)
$11,555.90
Cash Balances and Accounts Receivable
Beginning Cash Balance Jan 1,2010 $78,378.74
Income $308,007.02
Expense $296,451.12
Cash Balance December 31, 2010 $89,934.64
Accounts Receivable December 31, 2010 $43,439.73
Total Receivables $43,439.73
9
STMA Check Detail Register
December 2010
Paid Chk# 029386 2012011 COCA COLA ENTERPRISES
AP Payment E 810- 00000 -254 Soft Drinks/Mix For Resale STMA Arena Concession Stand $1,074.60
Invoice0148184322 12/2/2010
Transaction Date 1/24/2011 Due 1/24/2011 Accounts Payable 20200 Total $1,074.60
Paid Chk# 029376 217/2011 ALLOY WELD & REPAIR
AP Payment E 810- 00000 -405 Repair /Maint - Buildings STMA Arena - Repair doors hinges & hasps $285.00
Involce322 1/7/2011
Transaction Date 1/24/2011 Due 1/24/2011 Accounts Payable 20200 Total $285.00
Paid Chk# 029412 2/7/2011 OLSEN FIRE PROTECTION, INC _
AP Payment E 810 - 00000 -300 Professional Srvs STMA Arena Fire Inspection - 6 lowpoints on $300.00
sprinkler system
I nvo ice52677 1/12/2011
Transaction Date 1/24/2011 Due 1/24/2011 Accounts Payable 20200 Total $300.00
Paid Chk# 029304 CABLING SERVICES
AP Payment E 810- 00000 -405 Repair /Maint - BuildingsWireless Int outage at Ice Rink -disabled by puck $213.75
I nvoicel 1591 1212212010
Paid Chk# 029315 DEHMER FIRE PROTECTION _
AP Payment E 810 - 00000 -405 Repair /Maint - BuildingsArena Fire Ext tested & recharged STMA Youth $256.60
Hockey
I nvoice4673 1212212010
Paid Chk# 029339 P/CKELECTR/C
AP Payment E 810 - 00000 -405 Repair /Maint - BuildingsArena Fire Inspection (repairs) $350.00
InvoiceDecember 12/22/2010
Paid Chk# 029342 RANDY'S SANITATION _
AP Payment E 810 - 00000.384 Refuse /Garbage STMA Arena Trash for Nov & Dec $425.55
InvoiceDecember 12/18/2010
Paid Chk# 029358 WIGENCOMPAN/ES
AP Payment E 810- 00000 -405 Repair /Maint - BuildingsSTMA Arena El Exchange, 1447AC, labor $882.00
Invoice 14913 12114/2010
Paid Chk# 029308 CENTER POINT ENERGY _
Invoice542144241210
AP Payment E 810 - 00000 -383 Gas Utilities Arena $1,572.28
Paid Chk# 029311 CJ'S LINEN SERVICE _
AP Payment E 810- 00000 -399 Miscellaneous Arena cleaning towels $60.87
Invoice26140
Paid 0til #_ 029$18 DJS. TOTAL HOME CARE CTR-
AP Payment
E 810 - 00000 -405 Repair /Maint - BuildingsMounting Tap
$5.99
Invoice50784
AP Payment
E 810 - 00000 -399 Miscellaneous
heater two prong
$34.99
Invoice50908
AP Payment
E 810- 00000 -399 Miscellaneous
returned heater
- $34.99
Invoice50909
AP Payment
E 810- 00000 -399 Miscellaneous
Ceramic heater
$99.99
Invoice50909
AP Payment
E 810 - 00000 -399 Miscellaneous
Ceramic heater returned
- $99.99
------
-_ —_ --
AP Payment
E 810- 00000 -405 Repair /Maint - Buildingsfilters
$89.96
Invoice51187
Transaction Date 1/10/2011 Due 1/10/2011
Accounts Payable 20200
Total $95.95
7
Paid Chk# 029322 FERRELLGAS
AP Payment E 810- 00000 -212 Motor Fuels
fuel
Invoice1035885890
AP Payment E 810- 00000.212 Motor Fuels
fuel
Involce1036237013
AP Payment E 810.00000 -212 Motor Fuels
fuel
Invoice1036392402
AP Payment E 810 - 00000 -212 Motor Fuels
fuel
Invoice1036555947
Transaction Date 1/10/2011 Due 1110/2011
Accounts Payable 20200
Paid Chk# 029347 STEP SAVER /NC
AP Payment E 810 - 00000 -405 Repair /Maint - Bulldingssall
I nvoice44206 12/28/2010
Paid Chk# 029306 CASHION HVAC SERVICES INC _
AP Payment E 810 - 00000 -405 Repalr/Mainl - Buildingsinfrared heaters not working, replace Ignitor,
extend combustion air on roof
Fund Summary
20200 Accounts Payable 2010
810 STMA ARENA December 2010 paid 2011 $6,523.51
Total
$56.63
$88.70
$72.67
$40.60
$258.60
$132.91
$615.40
8
Income
STMA Budget to Actual January 2011
2011 Prelim 2011 Actual
Budget 1/31/2011
Ice Rental
Concessions
Other Revenues (Advertising)
Vending
Open Skate/Hockey, etc
Interest
Misc Revenue
$283,941.00
$46,876.25
$30,000.00
$8,191.16
$12,000.00
$972.00
$1,000.00
$207.90
$10,500.00
$437.25
$150.00
$0.00
$1,530.00
$480.50
16.51%
27.30%
8.10%
20.79%
4.16%
0.00%
31.41%
Total
con me F-- $339,121.1 16.86%
Expenses
Salaries, wages, taxes &
Benefits
$131,092.09
$10,334.90
7.88%
Supplies (Office, misc)
$3,500.00
$0.00
0.00%
Supplies (Concession)
$14,000.00
$0.00
0.00%
Fuel, Misc
$2,300.00
$0.00
0.00%
Professional Services
$9,700.00
$900.00
9.28%
Telephone
$1,500.00
$0.00
0.00%
Electric
$65,000.00
$5,951.91
9.16%
Gas
$13,000.00
$2,359.44
18.15%
Water
$16,000.00
$0.00
0.00%
Refuse
$1,600.00
$0.00
0.00%
Insurance
$9,000.00
$1,283.00
14.26%
Administration
$10,800.00
$0.00
0.00%
Misc.
$3,000.00
$0.00
0.00%
Depreciation
$46,649.00
$0.00
0.00%
Repair Maintenance —
Machinery
$10,000.00
$0.00
0.00%
Repair Maintenance — Building
$30,000.00
$56.30
0.19%
Total Operating Expenses
$367,141.09
$20,885.55
5.69%
Net Income /Loss
($28,020.09)
$36,279.51
April Loan Payment (City of Albertville)
$25,664.47
0.00%
Net Income/Loss after debt payment
($53,684.56)
$36,279.51
Cash Balances and Accounts Receivable
Beginning Cash Balance Jan 1,2011 $89,934.64
Income $57,165.06
Expense $20,885.55
Cash Balance January 31, 2011 $126,214.15
Accounts Receivable January 31, 2011 $43,541.19
Total Receivables $43,541.19
III
STMA Check Detail Register
January 2011
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 029269 1/3/2011 L.M.C.I.T.
E 810 - 00000 -361 General Liability Ins $1,283.00 19298 WC Ins. Prem. 2011
Paid Chk# 029271 1/3/2011 MEDICA
E 810 - 00000 -130 Employer Paid Ins (GENERAL) $855.01 22658393 Emp Health Ins
Paid Chk# 029279 1/3/2011 PRINCIPAL LIFE INSURANCE CO
E 810 - 00000 -130 Employer Paid Ins (GENERAL) $124.38 123110 Emp Life, Dental, Sidle
Paid Chk# 029314 1/18/2011 CROW RIVER LIGHTING SERVICES
E 810 - 00000 -405 Repair /Maint - Buildings $56.30 546 repair clear primatic lens Arena
Fund Summary
810 STMA ARENA January 2011 $2,318.69
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. Achae] �lbcrtvijj£
Small Town N
STMA Arena Communication
February 14th, 2010
RECOMMENDATION: It is respectfully requested the STMA Arena Board consider adopting the
following.
Motion to approve purchasing Banyon Point of Sale and Inventory Control Software, desktop computer,
cash drawer, bar code reader and printer for an amount not to exceed $4,000.00.
BACKGROUND: The Auditors have been critical of gate and concession cash controls at the arena. We
are not able to segregate duties to eliminate some of their concerns, however having a more efficient point
of sale system reduces staff time and allows for better cash controls and integrates with the City's
computer systems.
Benefits to Point of Sale and Inventory System:
Speed up sales at the concessions
Pre -sets prices in system
Maintains inventory and triggers a reorder (which you set)
Shows how much of each item is on hand (speeds up physical inventory)
Easy look up of items
Easy price changes (administrator privileges only)
Show MTD/YTD number sold (helps show what is our top sales/what we shouldn't sell)
They interface with each other and with the City Financial System
Shows payment options and change due
End of shift easily balance cash drawer and runs reports (no manual reports for cash out)
Distribution shows all transactions for the shift (faster than Zing out)
Grant old laptop computer is in need of replacement. The plan would provide Grant with a desktop
computer which would then be connected to the City's main server and backed up daily. Currently, the
only backup Grant has is a flash drive. Connecting to the City's server will also provide Grant with email
service.
Department/Responsible Person: Tina Lannes, Finance Director and Grant Fitch Arena Manager
Public Data\Amna\201 I W genda packetsTebruary 14, 2011 \Banyon Point of Sale Computer RCA.doc
Meeting Date Feb 14, 2011
• e3c> TON 8r- M E—= N K , I NCo
U91 Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433 -2851 • Fax (763) 427 -0833
www.bolton- menk.com
February 11, 2011
RE: Topographic Design Survey & Boundary Survey
Albertville Ice Arena and Adjoining Lot to the South
Albertville-,Minnesota _ - - -
Bolton & Menk, Inc. is pleased to submit the following proposal for the preliminary topographic &
boundary survey for the STMA Ice Arena and adjoining lot to the south, as depicted on the
attached figure.
Scope of Surveying Services
Topographic & Boundary Survey
• Office Computations & Project Management
• Project Control Survey
• Gopher Utility Locations
• Boundary Survey
• Topographic Survey
• Drafting
NOT TO EXCEED
Sincerely,
BOLTON & MENK, INC.
'X U,
Adam Nafstad, P.E.
Albertville City Engineer
$4,500
12
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