2012-03-12 STMA Ice Arena Board Packet STMA ARENA BOARD MINUTES
Monday, February 13, 2012
6:00 p.m.
Present: Chairman Jeff Lindquist, and STMA Arena Board members Larry Sorensen, Dan
Wagner, Gayle Weber, Chris Schumm, and Nicole Schoen. Also present were STMA Ice Arena
Manager Grant Fitch, Finance Director Lannes and Albertville City Administrator Larry Kruse.
Absent: None •
The meeting was called to order at 6:00 p.m. by Chairman Lindquist
AGENDA
Motion by Wagner/Weber to approve the agenda. Motion carried unanimously.
CONSENT AGENDA
Motion Wagner/Weber to approve the Consent Agenda.
a. Approve the minutes from the January 9, 2012.
b. Approve the January list of claims as presented in the amount of $2,560.15 and the
Preliminary 2011 Annual Pre-audit Financial Report.
Motion carried unanimously.
OLD BUSINESS
Arena Roof: The contract has been awarded to Ebert Construction. Ebert will proceed with the
work as soon as weather permits. The consensus of the Board was to go with the white color, to
reflect heat from the sun.
Radiant Heat: The Board reviewed staff's request to install a pay-as-you-go radiant heat
control. The cost to install would be $1,300 and the price to use would be $1.00 for 15 minutes.
Staff suggested the money go into a newly established STMA Arena Building Fund.
Fitch said that this concept originated with Youth Hockey having experienced it in other arenas.
Youth Hockey earlier asked to be allowed to pay for and install the system with proceeds going
to Youth Hockey. Since then, they have decided they don't want to be involved. No money is
collected at this time for heat used in the bleacher area. The proposed fee would cover our cost to
operate the units, and this "revenue" is described as someone else paying for the gas we may
normally use. It is difficult to know the off-setting cost to refrigerate the ice at different times of
the year when both heating and refrigeration systems are operating. That may be irrelevant when
we are currently ruruiing the heaters and the question is who is paying for it. Other arenas have
found their gas bills going down when the users have to pay for the heat. The selling point is
arena users can pay for heat when they want it. As with everything, there will be some time
daily/weekly management of the money and system.
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STMA ARENA BOARD MINUTES
Monday, February 13, 2012
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Youth Hockey President Scott Berning said they had first looked at this and later changed their
mind, as arena users are already paying for this and this would in essence be another charge.
By consensus the Board agreed to table this item.
ARENA MANAGER'S REPORT
ARENA RENTAL HOURS — JANUARY
Name Prime-time
Youth Hockey 150.5 hours
Adult Hockey 10 hours
High School Boys/Girls 62.75 hours
Public Skating 12.5 hours/$0
Private rentals 1.5 hours/$140 hr
Learn To Skate 2 hours/$165 hr
Total hours open 249.50 hours
Total Revenue January. l st -31 st $43,395.18
Bu�Ln�NG MA�NTENANCE - No major repairs at this time. Routine ongoing Ice and
Building maintenance.
SPRING / SUMMER RATES
STMA - $145.00 NON PRIME $1ZS.00
Bufalo - $ i 59.00
Rogers - $140.00 Non Prime $115.00
Elk River - $145.00 Non Prime $115.00
Monticello — 1-15 hours $125 (regular rate $140)
16-30 hours $110.00 per hour
31-? hours $95.00 per hour
Saturdays - $75.00 per hour
OPEN PUBLIC SKATING
Open skating is scheduled for Saturdays from 12:00 to 1:30 p.m. Sundays 12:30 -2:00 p.m. and
Wednesdays from 12:00-1:00 p.m. We had an average of 20 to 25 skaters for the month of
January.
NEW BUSINESS
Arena Expansion Public Awareness (Fund/Thermometer): At the School and City Joint
meeting held last month, it was recommended that the STMA Arena Board provide leadership to
increase public awareness of the ice arena expansion goaL
The Board discussed at length ways the Board might make the broader community aware of the
need to raise up to $1,000,000 for the expansion. The consensus of the Board was to establish a
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STMA ARENA BOARD MINUTES
Monday, February 13, 2012
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dedicated STMA Arena Expansion Fund and install several fund raising thermometer signs. It
was suggested that exterior and interior signs be installed in the two cities and at the schooL
Motion by Schoen/ Schumm to approve the City of Albertville setting up a dedicated STMA
Arena Expansion Account and to regularly report it balances. Motion carried unanimously
Motion by Weber/Schumm to approve up to $1,000 for thermometer signs. Motion carried
unanimously.
Water Bottle Fill Station: Fitch asked the Board if they are interested in him checking out the
cost to install a water bottle fill station. The Board asked Fitch to come to the next meeting with
some estimates.
Discounted Summer Ice: Brent Evenson and Dan Lannazzo are starting a summer ice program
which may replace or compete with one of the groups that rented ice last year. They said they
wanted to stay local but could not afford to pay the STMA rates. They reported that Monticello
was offering discounted rates with incremental lower hourly rates for larger blocks of time.
Staff said the STMA Arena could offer lower summer rates, however, if the Board maintains the
philosophy that the Arena cash flow operations, winter rates might have to be increased to cover
the decreased summer revenue if more hours are not sold to make up the difference.
It was stated that if the Board lowers ice rates for one group, it would need to lower it for others
now committed to renting ice.
The Board requested staff look at some discount pricing and report to the next meeting.
ADJOURN
Motion by Wagner/Weber to adjourn the meeting at 7:35 p.m. Motion carried unanimously.
Attest:
�� ti � ,s,y / ��l.t-<.�.Q—
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Larry Kruse, Recording Secretary
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