2013-07-08 STMA Ice Arena Board Packetoily of
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STMA ARENA BOARD AGENDA
MONDAY, JULY 8, 2013
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF JUNE 10, 2013 (pgs 1-2)
4. MATT MAYER — KDV (Special Reporting District)
5. FINANCE REPORTS
a) Approve the June list of claims as presented in the amount of $9,173.56 and June
report (pgs 3-6)
6. MANAGER'S REPORT
a) Monthly report (pg 7)
7. OLD BUSINESS
a) Advertising (verbal)
b) Outdoor sheet of ice
8. OLD BUSINESS
9. NEW BUSINESS
10. YOUTH HOCKEY ASSOCIATION
a) Other
11. ADJOURN
MAPublic Data\Arena\2013\agendas\07-08-2013\07082013 S'I'MA Agenda.doc
ST. MICHAEL-ALBERTVILLE ARENA BOARD MINUTES
June 10, 2013
6:00 p.m.
Present: Chairman Jeff Lindquist and Members, Gayle Weber, Dan Wagner, Chris Schumm, Nadine
Schoen and Larry Sorensen were present. Member Kevin Kasel was absent. Also present: City
Administrator/PWD Adam Nafstad, City Finance Director Tina Lannes, Arena Manager Grant Fitch
and Youth Hockey Association Representatives, Kurt Sjelin, Adam Smiglewski and Mike Marhula.
The meeting was called to order at 6:05 p.m. by Chairman Lindquist.
Set Agenda
Members Schumm/Schoen moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Weber/Schumm moved to approve the minutes of the May 13, 2013 Board Meeting. All
voted aye.
Finance Reports
Members Sorensen/Schumm moved to approve the May 2013 list of claims in the amount of
$17,022.47 and the May Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch updated the Board roof is still an issue. The staff was able to put the ice in but there are about 80
yellow spots. With the dripping it takes an extra hour each morning to prepare the ice for rental as
there are two inch bumps in the ice. Fitch and Nafstad have been working with 292 Group on a fix.
Nafstad mentioned that the minutes reflect a motion made in May for not to exceed a cost of $6,000,
but is requesting a new motion to approve professional services to not to exceed $6,800. Chairman
Lindquist stated that leaking is not due to the new roof leaking it is a ventilation problem. Schumm
asked if there is any way to go back to the insurance to cover the issue. Nafstad stated that there is no
known recourse for insurance claim on the roof replacement. Nafstad told the board that there is no
weight limits stamped on the metal girders at the arena so we are not sure at this time about structural
bearing loads of the arena. 292 group should present their findings and recommendations to the
STMA Arena Board at the August.
Members Schumm/Sorensen moved to increase the initial authority to move forward with the
professional services on the roof structural analysis not to exceed $6,800 for roof design, amending the
previous motion made on May 13, 2013. All voted aye.
Fitch mentioned air quality requirements have changed so they will need to test it 3 times a week
instead of once a week and he plans on training other staff to do the testing.
Old Business
Lannes presented the proposed 2013 budgets which include a $5 per hour increase with the only
difference being hiring an assistant arena manager or not hiring an assistant arena manager. Chairman
Lindquist verified that with both proposed budgets that the arena is showing a net operating loss due to
depreciation. Wagner asked what percentage of deprecation we are funding and Lannes stated it was
about 50%. The board discussed the concerns on needed an assistant manager, but without a
significant rate increase it currently is not feasible. Sorensen stated the board would still like to see any
options to provide an assistant arena manager such as a shared staff person with the arena and City or
School.
Members Weber/Schumm moved to adopt the 2013 budget with a $5 increase effective September 1,
2013 and no assistant arena manager. All voted aye.
STMA Arena Board Meeting 07/08/13 1
Lannes updated the board on the need to send a letter of formal notice to Franklin Outdoor Advertising
if the Arena is going to cancel the contract as of August 2, 2013. The board, staff and youth hockey
discussed the process that needs to take place for youth hockey to take over the advertising.
Smiglewski suggested that before the letter of termination by July lst that we have a contract with
youth hockey. Youth hockey really appreciates the openness of the Arena Board being willing to let
them take over the advertising. The board believes they the association has strong leadership and will
be successful in taking over the advertising and fulfilling their obligation to the STMA Arena.
Members Weber/Sorensen moved to have city staff give notice of termination of contract to Franklin
Outdoor advertising and to work with youth hockey on a new advertising contract. All voted aye.
Youth Hockey Association
Sjelin brought up to the STMA Arena Board youth hockey's interest on exploring an option for an
outdoor ice sheet for exclusive use, first, to youth hockey association. The sheet would be located next
to the current ice on the land that is owned by the school. Youth hockey would maintain the ice;
purchase all assets for the sheet, artificial ice, a warming house structure, lights, etc. The board, staff
and youth hockey discussed how it would function, liability issues and how the plan would need to go
to Albertville Planning Commission and City Council. Weber asked if youth hockey could provide the
STMA Arena Board with a certificate of liability insurance. Sjelin said yes they could as each child
signs up they are covered under the liability insurance the youth hockey association has. Weber asked
about people who are not signed up as a youth hockey member. Lannes mentioned that would fall
under the schools liability policy. Chairman Lindquist mentioned we need to look at those issues and
explore the possibility. Nafstad will work with Dr. Baily on the insurance issues and the staff needs to
identify any other issues. Sjelin will assemble a group to explore what needs to be done to proceed.
Board gives direction to staff to work with youth hockey on the possibility of an outdoor ice rink.
Smiglewski added that on behalf of youth hockey they staff at the rink does a great job on maintaining
the mounds of ice from the roof dripping to make it as safe as possible, but over the course of a game
the buildup occurs that can be felt by the skater. The mounds go close to the boards and that someone
at a decent rate of speed could get hurt as they build up. Chairman Lindquist stated they understand
and that Fitch and Nafstad have been working on it with safety being first.
Adiourn
Members Schumm/Schoen moved to adjourn at 7:28 p.m. All voted aye.
Attest:
Tina Lannes, City Finance Director
STMA Arena Board Meeting 07/08/13 2
city of
A�IberLiving.WitY1 £AMASmall Town g Ci1 sy+ U a.
STMA Budget to Actual June 2013 (Cash Basis)
2013 Budget $5
2013 Actual
rate increase no
June 2013
YTD
%
asst. mgr
Actual
6/30/13
Annual
Income
Ice Rental
$264,580.15
$9,373.94
$148,788.94
56.24%
Concessions
$33,000.00
$216.25
$17,631.75
53.43%
Other Revenues (Advertising/LMC/ins
claims)
$12,000.00
$0.00
$8,913.00
74.28%
Vending
$1,350.00
$100.00
$641.14
47.49%
Open Skate/Hockey, etc
$10,000.00
$27.00
$849.95
8.50%
Interest
$1,200.00
$0.00
$0.00
0.00%
Misc Revenue
$1,300.00
$85.00
$2,635.05
Total Income
$323,430.15
$9,802.19
$179,459.83
55.49%
Expenses
Salaries, wages, taxes & Benefits
$111,410.00
$7,679.29
$55,848.65
50.13%
Supplies (Office, misc)
$1,500.00
$0.00
$921.45
61.43%
Supplies (Concession)
$13,250.00
$0.00
$4,474.47
33.77%
Fuel, Misc
$2,300.00
$0.00
$672.17
29.22%
Professional Services
$15,000.00
$107.51
$8,852.69
59.02%
Sales Tax
$3,200.00
$0.00
$1,754.88
54.84%
Telephone
$1,100.00
$75.70
$454.99
41.36%
Electric
$75,000.00
$7,335.21
$24,800.81
33.07%
Gas
$6,500.00
$0.00
$3,747.08
57.65%
Water
$14,000.00
$81.66
$11,290.21
80.64%
Refuse
$2,200.00
$75.76
$539.95
24.54%
Insurance
$10,000.00
$0.00
$7,457.00
74.57%
Administration
$11,346.48
$945.84
$5,675.04
50.02%
Misc.
$2,250.00
$0.00
$15.07
0.67%
Depreciation
$43,000.00
$0.00
$0.00
0.00%
Repair Maintenance — Machinery
$10,000.00
$2,867.39
$4,282.23
42.82%
Repair Maintenance — Building
$25,000.00
$5,042.03
$16,412.96
65.65%
Total Operating Expenses
$347,056.48
$24,210.39
$147,199.65
42.41%
Net Income/Loss ($23,626.33) ($14,408.20) $32,260.18
STMA Arena Board Meeting 07/08/13 3
STMA CASH BALANCES AND RECEIVABLES
May 30, 2013
Cash Balance Operations
Cash Balance 1/1/13
$131,405
Add Revenues
$179,460
Less Expenses
$147,200
Add in Depreciation
$ -
Less payables booked 2012 Pd 2013
$10,672
Cash Balance 6/30/13
$152,993
Restricted Cash (depreciation) $78,457
Cash for operations $74,535
Total Cash Balance 6/30/13 $152,993
Accounts Receivable
June 30, 2013 - $11,937.17
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/13 $20,000
2013 contribution rec. by St. Michael $0
2013 contribution rec. by Albertville $0
2013 contribution rec. by STMA Schools $0
Balance 6/30/13 $20,000
STMA Arena Board Meeting 07/08/13 4
STMA Vendor Check Detail Register
June 2013
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 002013E 6/3/2013 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $75.76 1-56027-3 June STMA Arena Garbage
Paid Chk# 002052E 6/17/2013 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $29.87 05014270100 713 STMA Arena Fire Panel Monitoring
Paid Chk# 032107 6/3/2013 ALLOY WELD & REPAIR
E 810-00000-405 Repair/Maint - Buildings $950.00 54 STMA Arena Z-door repair
Paid Chk# 032108 6/3/2013 AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings $248.25 41808 STMA Arena Roll Towels, Bath Tissue, Vinyl Gloves,
Disinfectant & Window Cleaner, Urinal Screens
Paid Chk# 032124 6/3/2013 METLIFE (VISION)
E 810-00000-130 Employer Paid Ins (GENERAL) $22.61 4965314 Employee Vision
Paid Chk# 032125 6/3/2013 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $127.50 June 2013
Paid Chk# 032139 6/3/2013 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings
E 810-00000-405 Repair/Maint - Buildings
E 810-00000-405
Repair/Maint
- Buildings
E 810-00000-405
Repair/Maint
- Buildings
E 810-00000-405
Repair/Maint
- Buildings
E 810-00000-405
Repair/Maint
- Buildings
E 810-00000-405
Repair/Maint
- Buildings
E 810-00000-405
Repair/Maint
- Buildings
E 810-00000-405
Repair/Maint
- Buildings
Total SCR,
INC - ST. CLOUD
Paid Chk# 032149 6/3/2013 XCEL ENERGY
E 810-00000-381 Electric Utilities
$193.03 262594
$1,682.76 263833
$583.33 263925
$583.33 265180
($180.61) CM4686
($224.81) CM4687
($528.00) CM4688
($12.42) CM4769
($1,202.00) CM9671
$894.61
Emp Life, Dental, Stdis
STMA Arena 8 Pleated Filters
STMA Arena Check RMCC Set Up & Dehumidifier
Install Snap Plate Backer, Recheck Dehumidifi
STMA Arena May Maintenance
STMA Arena June Maintenance
Credit Invoice 262594
STMA Arena Credit Work Order B30329009
STMA Arena Credit invoice 263833
Credit tax from Invoice 262594
STMA Arena 2011-2012 Blanket Dividend
$2,324.06 368153124 STMA Arena April 2013
Paid Chk# 032156 6/17/2013 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $18.94 629-7755139 STMA Arena Mats, Mop & Laundry Bag
Paid Chk# 032157 6/17/2013 ATHLETICA/SPORT SYSTEMS UNLMT
E 810-00000-404 Repair/Maint - Machinery/Equip $2,861.30 37335-IN STMA Arena Z-door repair
Paid Chk# 032158 6/17/2013 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $776.75 CI261-10-0 Employee Health Ins
Paid Chk# 032163 6/17/2013 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $75.70 0131702 June13 STMA Arena Phone Acct #8352305160131702
Paid Chk# 032168 6/17/2013 DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings $79.90 69603 STMA Arena (10) Tubs of Caulk
STMA Arena Board Meeting 07/08/13 5
Check Amt Invoice Comment
Paid Chk# 032186 6/17/2013 P.E.R.A
E 810-00000-121 PERA
Paid Chk# 032187 6/17/2013 PICK ELECTRIC
E 810-00000-405 Repair/Maint - Buildings
Paid Chk# 032198 6/17/2013 WIGEN COMPANIES
E 810-00000-405 Repair/Maint - Buildings
810 STMA ARENA
$88.31 3066-00 June 13 STMAArena Thomas Holland
$100.00 060413 STMA Arena Replace ballast & fixture over hockey rink &
$500.00 17190 STMAArena Ice Install 2 Tanks
$9,173.56
STMA Arena Board Meeting 07/08/13 6
A,lbertville
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MEMORANDUM
Date: Monday July 8th, 2013
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
Re: General Update
ARENA RENTAL HOURS — JUNE
Name
Prime -time
Youth Hockey
4 hours
High School Boys/Girls
59.5 hours
Public Skating
20.25 hours/$0
Private rentals
4 hours/$145 hr
Learn To Skate
6 hours/$145 hr
Lacrosse
0 hours/$50 hr
Total hours 93.75 hours
Total Available hours 216 Prime hours
Ice Time booked for June, July and August 2013:
LTS — 21 hours
High School —131 hours
D-5 officials — 8.5 hours
Girls Summer Ice — 7.0 hours
THDP — 86.5 hours
YH/Private — 56 hours Total 310 hours
city of
. Ilic el
Off-peak
STMA Arena Board Meeting 07/08/13 7