2013-12-09 STMA Ice Arena Board PacketSTMA
M:\Public Data\Arena\2013\agendas\12-09-2013\120913 STMA Agenda.doc
STMA ARENA BOARD AGENDA
MONDAY, DECEMBER 9, 2013
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER – ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF OCTOBER 14, 2013 (pgs 1-3)
4. FINANCE REPORTS
a) Approve the October-November list of claims as presented in the amount of
$38,059.94 and October-November report (pgs 4-8)
5. ARENA MANAGER
a) Monthly report (pg 9)
6. OLD BUSINESS
a) Arena Advertizing Update (verbal)
b) Insulation and Dehumidification Improvements Project
i. Plans and Specifications Status Report (verbal)
ii. Construction Manager vs. General Contractor (verbal)
iii. Draft Cost-Share Agreement (pgs 10-12)
iv. Project Schedule (pg 13)
v. Project Advertisement - MOTION TO: Authorize the bid advertisement
for insulation and dehumidification improvements to the STMA Ice Arena.
7. NEW BUSINESS
a) Security Cameras (pgs 14-15)
b) 1st Draft 2014 Budget (pg 16)
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
ST. MICHAEL-ALBERTVILLE ARENA BOARD MINUTES
October 14, 2013
6:00 p.m.
Present: Chairman Jeff Lindquist and Members Gayle Weber, Dan Wagner, Nadine Schoen (for
Kevin Kasel), and Larry Sorensen were present. Chris Schumm was absent. Chairman Jeff Lindquist
arrived at 6:10 PM. Also present: Albertville City Administrator/PWD Adam Nafstad, Albertville City
Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, Youth Hockey Association
Representatives, Adam Smiglewski, Tammy Tupper and Sharon Oakvik. The meeting was called to
order at 6:05 p.m. by Acting Chair Gayle Weber.
Set Agenda
Members Wagner\Sorensen moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Wagner\Sorensen moved to approve the minutes of the September 9, 2013 Board Meeting.
All voted aye.
Finance Reports
Members Sorensen\Schoen moved to approve the September 2013 list of claims in the amount of
$4,741.93 and the September Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch is exploring a work experience program. Learn to Skate is requesting more hours, but there are
none available unless the open skate times are reduced. The Board’s direction was to leave the open
skate hours as scheduled because of the need to allow the public to skate. Fitch updated the Board on
his contact with Lacrosse. The Swarm believes they can utilize a total of 70 hours minimum. Ross
from the Minnesota Swarm understands that with the facility repairs having Lacrosse in the ice arena
would not be possible until the spring of 2015. Chairman Lindquist apologized for being late and
asked the question regarding how long we should keep out for Lacrosse. Fitch explained they are
looking for hours from Mid-March through May of each year and possibly more during the summer if
it was available. Lacrosse needs to know about spring availability by January, but for the 2015 season
they would like to know by early next fall. The Board directed staff to keep in contact with the
Minnesota Swarm.
Old Business
Nafstad summarized the two advertising agreements and that both agreements were reviewed by the
City of Albertville Attorney.
Adam Smiglewski requested an additional 30-45 days for the first payment of $12,000 due to the fact
the agreements have taken a little longer than expected.
Members Weber\Schoen moved to approve “Agreement To Settle Advertising Contract”, for
termination and buyout of the existing advertising contract between Franklin Outdoor and the STMA
Ice Arena Board and authorizing payment in the amount of $6,096, as per the agreement. All voted
aye.
Members Sorensen\Wager moved to approve STMA Youth Hockey advertising agreement for
advertising at the Ice Arena between the STMA Youth Hockey Association and the STMA Ice Arena
Board with the understanding the 2013 advertising payment of $12,000 is due prior to December 1,
2013. All voted aye.
Nafstad summarized that at the joint meeting all the entities seemed to be in agreement to proceed with
the entire fix for the Ice Arena Roof Improvements. Nafstad stated the next step is to engage
STMA Arena Board Mtg 12/09/13 page 1
STMA Ice Arena
October 14, 2013 Minutes
Page 2
consultants for design, plan development and contracts. Nafstad also stated staff is working on an
agreement or memo of understanding regarding funding for each entity. The draft document will be
circulated to each entity in the next few weeks.
Nafstad reviewed the 292 Design Group’s proposal for design and specs in the amount of $35,000.
The Board discussed funding and Chairman Lindquist stated that this shows how important it is to fund
depreciation and since the Board has the funds for this part of the project, they should move forward
with this next step. Weber asked when the Board made the decision to use $110,000 toward the
project. Nafstad mentioned that the Board has not officially made a motion to do so. The Board
discussed the funding and agreed it must be made formal.
Members Sorensen\Weber moved to use up to $110,000 ($60,000 from the Arena Owner Dedicated
Capital Improvement Fund and $50,000 from the Arena Restricted Cash which is the funded
depreciation) towards the STMA Ice Arena Roof Repair Project. All voted aye.
The Board discussed how authorizing this proposal from 292 Design Group binds the other entities to
the project. Nafstad clarified that this authorization allows the Board and arena staff (Nafstad and
Lannes) to move forward with the proposal, as it is using STMA Ice Arena funds. The funding
agreement between each entity will be needed to fund construction and will likely assign Albertville as
the project lead.
Members Wagner\Sorensen moved to approve the October 2, 2013 “Proposal for Architectural and
Engineering Fees” from the 292 Design Group for Ice Arena Dehumidification and Insulation Retrofit.
All voted aye.
Youth Hockey Association
Sharon Oakvik came to the Board to follow up on the request for Youth Hockey Association renting
the arena after the ice is out on March 17th for the Youth Hockey Association’s fundraiser Knight to
Remember. They plan on having a local band on Saturday March 22nd. Fitch stated ice out would be
no later than March 17th. Fitch stated it is workable, but the only question is that the roof could leak
during the event. The Board advised the Youth Hockey Association that they can use the arena for the
event as long as they have an understanding that the roof could leak during the event. The staff will
work with Youth Hockey to make that work.
Fitch updated the Board on the outstanding invoice for Youth Hockey Association for the cost of
running the arena which includes payroll, lights and heat. Tammy Tupper requested that the bill be
lowered. Chairman Lindquist asked Fitch to clarify that this invoice was just to cover costs. Fitch
explained it is to cover the arena expenses for the event. Chairman Lindquist requested Lannes to
review the costs again and prepare an estimate for March 22, 2014 event. The Board did not reduce
the bill.
Weber asked if it was Youth Hockey’s intention to move forward with the outdoor sheet this fall yet.
Smiglewski stated it is not for this fall, but they plan on moving forward next spring. Smiglewski is
working with Dr. Baily to continue to move forward with the proposal and the required agreements.
Chairman Lindquist reminded Mr. Smiglewski that the School District is waiting on Youth Hockey to
provide comment on the draft lease agreement and concept plans of the outdoor facility.
STMA Arena Board Mtg 12/09/13 page 2
STMA Ice Arena
October 14, 2013 Minutes
Page 3
Adjourn
Members Schoen\Sorensen moved to adjourn at 7:09 p.m. All voted aye.
Attest:
__________________________________
Tina Lannes, City Finance Director
STMA Arena Board Mtg 12/09/13 page 3
STMA
STMA Budget to Actual November 2013 (Cash Basis)
2013 Budget $5
rate increase no
asst. mgr
Oct. - Nov.
2013
Actual
2013 Actual
YTD
11/30/2013
%
Annual
Income
Ice Rental $264,580.15
$52,335.00
$232,603.61
87.91%
Concessions $33,000.00
$3,066.75
$23,066.00
69.90%
Other Revenues (Advertising/LMC/ins
claims) $12,000.00
$0.00
$8,982.47
74.85%
Vending $1,350.00
$233.77
$979.06
72.52%
Open Skate/Hockey, etc $10,000.00
$474.00
$5,271.05
52.71%
Interest $1,200.00
$0.00
$0.00
0.00%
Misc Revenue $1,300.00
$326.00
$1,346.95
Total Income $323,430.15 $56,435.52 $272,249.14
84.18%
Expenses
Salaries, wages, taxes & Benefits $111,410.00
$14,183.91
$94,390.50
84.72%
Supplies (Office, misc) $1,500.00
$341.25
$1,387.70
92.51%
Supplies (Concession) $13,250.00
$3,281.68
$9,405.98
70.99%
Fuel, Misc $2,300.00
$468.06
$1,476.82
64.21%
Professional Services $15,000.00
$12,521.63
$24,086.93
160.58%
Sales Tax $3,200.00
$0.00
$1,984.88
62.03%
Telephone $1,100.00
$230.40
$838.64
76.24%
Electric $75,000.00
$23,101.16
$65,797.73
87.73%
Gas $6,500.00
$738.40
$5,453.53
83.90%
Water $14,000.00
$1,925.62
$15,306.76
109.33%
Refuse $2,200.00
$457.96
$1,224.88
55.68%
Insurance $10,000.00
$0.00
$7,457.00
74.57%
Administration $11,346.48
$1,889.58
$10,400.94
91.67%
Misc. $2,250.00
$411.46
$447.91
19.91%
Depreciation $43,000.00
$0.00
$0.00
0.00%
Repair Maintenance – Machinery $10,000.00
$464.91
$4,747.14
47.47%
Repair Maintenance – Building $25,000.00 $3,202.01 $22,232.46
88.93%
Total Operating Expenses $347,056.48
$63,218.03
$266,639.80
76.83%
Net Income/Loss ($23,626.33) ($6,782.51) $5,609.34
**Professional Services include unbudgeted items. Ballard King $7,590 (split with STMAYH) and 292
Design Group $10,930.64 (roof)
STMA Arena Board Mtg 12/09/13 page 4
STMA CASH BALANCES AND RECEIVABLES
November 30, 2013
Cash Balance Operations
Cash Balance 1/1/13 $131,405
Add Revenues $272,249
Less Expenses $266,640
Add in Depreciation $ -
Less payables booked 2012 Pd 2013 $ 10,672
Cash Balance 11/30/13 $126,342
Restricted Cash (depreciation) $78,457
Cash for operations $47,885
Total Cash Balance 11/30/13 $126,342
Accounts Receivable
November 30, 2013 - $36,488.42
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/13
$20,000
2012 contribution re. by STMA schools
$10,000
2013 contribution rec. by St. Michael
$10,000
2013 contribution rec. by Albertville
$10,000
2013 contribution rec. by STMA Schools
$0
Balance 12/04/13 $50,000
STMA Arena Board Mtg 12/09/13 page 5
STMA Vendor Check Detail Register
October 2013 to November 2013
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 002277E 10/7/2013 COURI & RUPPE, P.L.L.P. E 810-00000-304 Legal Fees $412.50 092613 STMA Arena Advertising Contract
Paid Chk# 002278E 10/7/2013 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $133.41 OCTOBER STMA Arena Garbage
Paid Chk# 002331E 10/21/2013 FERRELLGAS E 810-00000-212 Motor Fuels $242.58 5001580204 STMA Arena Fuel
Paid Chk# 002333E 10/21/2013 WATSON COMPANY E 810-00000-252 Food/Consessions For Resale ($25.56) 831714 STMA Arena Returned ketchup jugs E 810-00000-252 Food/Consessions For Resale $429.02 831714 STMA Arena Candy bars, candy, chips, pretzels, cookies
Paid Chk# 002334E 10/21/2013 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $29.87 50142701 STMA Arena Fire Panel Monitoring Oct 2013
Paid Chk# 002367E 11/4/2013 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $133.65 November 2013 STMA Arena Garbage for November 2013
Paid Chk# 002388E 11/18/2013 FERRELLGAS E 810-00000-212 Motor Fuels $95.64 1078406456 STMA Arena Fuel E 810-00000-212 Motor Fuels $129.84 1078621997 STMA Arena Fuel
Paid Chk# 002389E 11/18/2013 ISD # 885 E 810-00000-405 Repair/Maint - Buildings $865.20 15232410.00VO STMA Arena light bulbs
Paid Chk# 002395E 11/18/2013 WATSON COMPANY E 810-00000-252 Food/Consessions For Resale $391.77 832581 STMA Arena Candy, Plates, Pretzels, Cookies
Paid Chk# 002403E 11/18/2013 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $29.87 14270100 STMA Arena Fire Panel Monitoring Acct#05014270100
Paid Chk# 002406E 11/18/2013 COURI & RUPPE, P.L.L.P. E 810-00000-304 Legal Fees $75.00 111113 STMA Arena lease vacant land
Paid Chk# 002409E 11/18/2013 S & T OFFICE PRODUCTS E 810-00000-200 Office Supplies (GENERAL) $41.67 01QB4555 STMA Arena Ink Cartridge
Paid Chk# 032503 10/7/2013 ALS COFFEE E 810-00000-252 Food/Consessions For Resale $489.94 115664 STMA Arena - Coffee, Hot Chocolate, Cups, Lids
Paid Chk# 032505 10/7/2013 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $18.94 629-7831412 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 032506 10/7/2013 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $776.75 CI261100 Emp Health Insurance
STMA Arena Board Mtg 12/09/13 page 6
October 2013 to November 2013
Check Amt Invoice Comment
Paid Chk# 032511 10/7/2013 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $76.77 0131702 SEP13 STMA Arena Telephone
Service#8352305160131702
Paid Chk# 032514 10/7/2013 COCA COLA ENTERPRISES BOTTLING E 810-00000-254 Soft Drinks/Mix For Resale $796.44 138191010 Soda, Water, Powerade
Paid Chk# 032527 10/7/2013 METLIFE (VISION) E 810-00000-130 Employer Paid Ins (GENERAL) $22.61 OCT 2013 Emp Vision Insurance
Paid Chk# 032541 10/7/2013 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $623.43 271400 STMA Arena Blanket Maintenance October 2013
Paid Chk# 032543 10/7/2013 STEP SAVER INC E 810-00000-405 Repair/Maint - Buildings $148.09 73582 STMA Arena bulk salt & resin cleaner
Paid Chk# 032547 10/7/2013 XCEL ENERGY E 810-00000-381 Electric Utilities $8,640.08 383239726 STMA Arena 5898 Lachman Ave NE
Paid Chk# 032551 10/21/2013 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $18.94 629-7850062 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 032552 10/21/2013 BALLARD KING & ASSOCIATES LTD E 810-00000-300 Professional Srvs (GENERAL) $1,000.00 4278 STMA Arena Expansion Business Plan Final Report
Paid Chk# 032556 10/21/2013 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $116.26 53901310 STMA Arena 5898 Lachman Ave NE
Paid Chk# 032557 10/21/2013 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $76.83 0131702 OCT13 STMA Arena Telephone #8352 30 516 0131702
Paid Chk# 032564 10/21/2013 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint - Buildings $4.99 72125 STMA Arena Lever Flush E 810-00000-405 Repair/Maint - Buildings $3.00 72127 STMA Arena Lever Flush
Paid Chk# 032572 10/21/2013 HAWK PERFORMANCE SPECIALISTS E 810-00000-404 Repair/Maint - Machinery/Equip $464.91 2735 STMA Arena Service Millenium Ice Resurfacer
Paid Chk# 032604 11/4/2013 BANYON DATA SYSTEMS E 810-00000-300 Professional Srvs (GENERAL) $154.96 150540 Win Support
Paid Chk# 032628 11/4/2013 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $583.33 272666 STMA Arena November 2013 Billing 7 of 12
Paid Chk# 032630 11/4/2013 XCEL ENERGY E 810-00000-381 Electric Utilities $7,354.42 386919100 STMA Arena
Paid Chk# 032632 11/5/2013 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $623.43 272666 Nov13 STMA Arena Blanket Maintenance Nov 13
Paid Chk# 032644 11/18/2013 292 DESIGN GROUP, INC. E 810-00000-300 Professional Srvs (GENERAL) $9,030.64 13027.01-1 STMA Arena Structural & Mechanical Engineering
STMA Arena Board Mtg 12/09/13 page 7
October 2013 to November 2013
Check Amt Invoice Comment
Paid Chk# 032651 11/18/2013 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $776.75 CI261100 Emp Health Ins
Paid Chk# 032653 11/18/2013 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $622.14 53901310 STMA Arena 5898 Lachman Ave NE
Paid Chk# 032655 11/18/2013 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $76.80 0131702 NOV13 STMA Arena Phone ACCT #8352305160131702
Paid Chk# 032657 11/18/2013 COBORNS E 810-00000-252 Food/Consessions For Resale $14.90 101417 STMA Arena Concessions REF#M33050234
Paid Chk# 032658 11/18/2013 COCA COLA ENTERPRISES BOTTLING E 810-00000-254 Soft Drinks/Mix For Resale $730.32 0138195108 STMA Arena Soft Drinks
Paid Chk# 032659 11/18/2013 CONTINENTAL SAFETY EQUIPMENT E 810-00000-300 Professional Srvs (GENERAL) $1,165.47 432328 STMA Arena Air quaility tester
Paid Chk# 032666 11/18/2013 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint - Buildings $8.99 072376 STMA Arena PR Pan E 810-00000-570 Office Equip and Furnishings $21.37 072464 STMA Arena Ceramic Heather E 810-00000-405 Repair/Maint - Buildings $4.60 072464 STMA Arena Cable & Mount Ties E 810-00000-405 Repair/Maint - Buildings $12.00 072465 STMA Arena Cable & Mound Ties
Paid Chk# 032678 11/18/2013 METLIFE (VISION) E 810-00000-130 Employer Paid Ins (GENERAL) $22.61 5155433 Employee Vision Ins
Paid Chk# 032679 11/18/2013 MINNESOTA DEPT OF HEALTH E 810-00000-433 Dues and Subscriptions $332.00 2014 STMA Arena 2014 Food, Bev, Lodging License Renewal
Paid Chk# 032687 11/18/2013 POSTMASTER E 810-00000-433 Dues and Subscriptions $58.00 10302013 STMA Arena PO Box 193 Annual Renewal
Paid Chk# 032691 11/18/2013 STMAYHA E 810-00000-300 Professional Srvs (GENERAL) $204.77 111413 Refund balance on escrow for Ballard King
810 STMA ARENA $38,059.94
STMA Arena Board Mtg 12/09/13 page 8
STMA
MANAGER’ GENERAL UPDATE
Date: December 9, 2013
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS – NOVEMBER
Name Prime-time Off-peak
Youth Hockey 155.50 hours
Adult Hockey 4 hours
High School Boys/Girls 34.0 hours
Public Skating/OH 16 hours/$0
Private rentals 6 hours
Learn to Skate 6 hours
______________________________________________________________________
Total hours 221.50 hours
Total Available hours 250 Prime hours
Operations:
In preparation for the down ice time during the insulation and dehumidification project, arena
staff will be identifying potential maintenance/repair projects that can be accomplished while the
facility is out of service. Likely projects include: Zamboni maintenance, mechanical system
maintenance, painting projects, and general office projects. Once compiled, staff will present the
identified items to the Arena Board, along with estimated costs, for the Board’s consideration.
Parking Lot Theft:
On November 26th, a laptop was stolen from a vehicle in the Arena’s parking lot. A police report
was filed and a reminder was sent out to YH families to lock valuables in their trunk or to leave
them at home.
Insulation and Dehumidification Project:
Staff is advising arena users that the ice will likely be removed on March 17, 2014, with an
anticipated re-opening date of August 1st. Just to be safe, staff is also advising users that any
scheduled ice between August 1st and August 15th remains tentative.
I will be at your December 9th meeting to address and questions you may have.
STMA Arena Board Mtg 12/09/13 page 9
1
CITY OF ALBERTVILLE
CITY OF ST. MICHAEL
INDEPENDENT SCHOOL DISTRICT #885
AGREEMENT GOVERNING REPAIRS TO
JOINT POWERS ICE ARENA
WHEREAS, the City of Albertville (“Albertville”), the City of St. Michael
(“St. Michael”), and Independent School District #885 (“School”) entered into a
joint powers agreement (“JPA”) on _____________ to provide for the
construction and operation of an ice arena (“Facility”) located in the City of
Albertville; and
WHEREAS, the JPA created the St. Michael – Albertville Ice Arena Joint
Powers Board (“Arena Board”); and
WHEREAS, the roof and roof insulation on the Facility have allowed
moisture to condense within the roof insulation, resulting in water dripping from
the roof insulation onto the ice, which interferes with the use of the ice; and
WHEREAS, the Joint Powers Arena Board has commissioned a study of
the problem which has concluded that the most feasible alternative is to remove
and install new insulation and add dehumidification components
(“Improvements”); and
WHEREAS, the parties desire to have Albertville contract with a
contractor to construct the Improvements; and
WHEREAS, the estimated cost of the Improvements are $545,000; and
WHEREAS, the parties have agreed that the Arena Board will fund
$110,000 of the cost of the Improvements, with the remainder of the cost being
split equally between Albertville, St. Michael and the School.
NOW, THEREFORE, Albertville, St. Michael, the School and the Arena
Board agree as follows:
1. Albertville shall solicit sealed bids in accordance with Minnesota law for the
Improvements.
2. Upon opening of the bids but prior to awarding the contract, Albertville shall
present the bids to the Arena Board. Upon approval by the Arena Board of the
plans and specifications and the bid of the lowest responsible bidder,
STMA Arena Board Mtg 12/09/13 page 10
2
Albertville may then award the bid for the Improvements to the lowest
responsible bidder.
3. In the event that Albertville awards bids for the construction of the
Improvements pursuant to this Agreement, the Arena Board, St. Michael and
the School shall reimburse Albertville for the cost of the Improvements, in the
following order, as follows:
A. Upon receipt of invoices from the contractor, architect, engineer, or
other non-Albertville employees for the cost of the Improvements,
Albertville shall copy such invoices to the Arena Board, St. Michael and
the School.
B. Albertville shall pay such invoices in a timely manner.
C. The Arena Board shall reimburse Albertville for such invoices within 30
days of receipt of the invoices by the Arena Board, until such time as
the Arena Board has reimbursed Albertville in the amount of $110,000,
after which time the Arena Board shall have no further obligation to
reimburse Albertville for the Improvements.
D. After the Arena Board has reimbursed Albertville in the amount of
$110,000, all remaining costs shall be split equally between Albertville,
St. Michael and the School. St. Michael and the School shall reimburse
Albertville for their respective one-third shares of the cost of the
Improvements as set forth in this paragraph within 30 days of receipt of
an invoice from Albertville.
4. Upon completion, the Improvements shall be considered permanent fixtures to
the Arena, and shall be owned equally by the School, St. Michael and
Albertville, and shall be maintained in the same manner as the existing Arena
under the provisions of the JPA.
Dated: _________________, 2013
CITY OF ALBERTVILLE CITY OF ST. MICHAEL
_______________________ __________________________
Mayor Mayor
_______________________ __________________________
Clerk Clerk
STMA Arena Board Mtg 12/09/13 page 11
3
INDEPENDENT SCHOOL DISTRICT #885
_______________________
Superintendent
STMA Arena Board Mtg 12/09/13 page 12
M:\Public Data\Arena\2013\agendas\12-09-2013\Project Schedule.doc
STMA
M E M O R A N D U M
Date: Monday, December 5, 2013
To: STMA Arena Board
From: Adam Nafstad, Albertville Administrator-PWD
Re: 2014-Insulation and Dehumidification Improvement Schedule
Below is a draft project schedule for Arena Board discussion and consideration:
December 9, 2013 (Board Mtg)…………………………......Authorize Bid Advertisement
January 2, 2014……………….....…Complete Bidding Docs/Begin Advertisement Period
January 13, 2014 (Board Mtg)…….Approve Plans and Specs, and Cost-Share Agreement
January 29, 2014................................................................................................Bid Opening
February 10, 2014 (Board Mtg)...........................................................................Award Bid
March 17, 2014...................................................................................................Remove Ice
March 24, 2014.........................................................................................Construction Start
July 15, 2014………………………………………..….Substantial Completion/Ice Install
Between August 1 to 15, 2014…………………………….………….Reopening of Arena
One important task not included in the schedule above, is approval of construction management
services. Through discussions with the Architect, it is believed that it is best to administer this
project through a construction manager, rather than requiring a general contractor. It is believed
that the costs associated with construction management services will be less than those
associated with a bid from one general contractor. Staff anticipates on having a construction
management proposal to present to the Board at the meeting on the 9th. It is recommended that a
construction manager be engaged prior to bidding.
STMA Arena Board Mtg 12/09/13 page 13
M:\Public Data\Arena\2013\agendas\12-09-2013\cameras.doc
STMA
M E M O R A N D U M
Date: Monday, December 9, 2013
To: STMA Arena Board
From: Tina Lannes, City of Albertville Finance Director
Re: Security Camera’s STMA Ice Arena
A number of years ago staff researched investing in security camera’s for the STMA Ice Arena.
There are several reasons why security cameras would benefit the Arena, and include general
security, as well as, theft and vandalism prevention.
Recently we learned of an opportunity to have an ATM machine located in the Arena. While
this is not the first time an ATM has been discussed, it is the first time a no cost/maintenance
offer has been extended to the Arena for an ATM. However, the owner/vendor has requested
that either cameras or an alarm system be installed as a measure of security.
Other than costs associated with equipment replacement when needed, the cameras and their
installation is a one-time investment.
For the Board’s consideration, attached is a proposal to purchase and install four (4) cameras,
together with the necessary equipment, for an estimated total cost of $3,030.
STMA Arena Board Mtg 12/09/13 page 14
1
Date: October 15th 2013
To: City of Albertville
STMA Arena
5898 Lachman Ave NE
Albertville MN 55301
Camera System Proposal
1 GE 4 channel 1Tb digital video recorder $ 500.00
4 GE Truvision dome cameras 3.3-12mm 600TVL resolution cameras 880.00
1 Altronix power supply for cameras 75.00
1 Cable, miscellaneous connectors 75.00
Total Equipment cost $1,530.00
Note: No monitor, cameras can be viewed on site or remotely through a high speed internet connection
Installation labor:
• Labor for this project will be invoiced on an as-needed basis; final amount to be
determined following job completion. We estimate that it will take approximately
20 man hours to this job, if less time is required, the customer will be billed for
hours needed to facilitate installation.
. Total Labor cost $1,500.00
Note: customer to run cable for back hallway camera and cat5 cable from recorder
to internet. WH Security to provide cable for camera.
Total Project Budget $3,030.00
Accepted___________________________________Title_________________________Date________________
Josh Neisch
Product & Service Representative
763-477-3022
jneisch@whe.org
STMA Arena Board Mtg 12/09/13 page 15
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