2014-08-11 STMA Ice Arena Board PacketSTMA
M:\Public Data\Arena\2014\agendas\2014-08-14\08142014 STMA Agenda.doc
STMA ARENA BOARD AGENDA
MONDAY, AUGUST 11, 2014
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER – ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF MAY 12, 2014 (pgs. 1-2)
4. FINANCE REPORTS
a) Approve the May-July list of claims as presented in the amount of $58,275.31 and July
report (pgs. 3-7)
5. ARENA MANAGER
a) Monthly report (pgs. 8-9)
b) Easy-sharp skate sharpener (pg. 10)
6. NEW BUSINESS
7. OLD BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
May 12, 2014
6:00 p.m.
Present: Chairman Jeff Lindquist, Members Gayle Weber, Dan Wagner, Kevin Kasel, Chris
Schumm, and Larry Sorensen were present. Also present: Albertville City Administrator/PWD Adam
Nafstad, STMA Ice Arena Manager Grant Fitch, City Finance Director Tina Lannes, and Youth
Hockey Association Representatives Tammy Tupper. The meeting was called to order at 6:01 p.m. by
Chairman Lindquist.
Set Agenda
Members Weber\Sorensen moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Schumm\Kasel moved to approve the minutes of the April 14, 2014 Board Meeting as
presented. All voted aye.
Finance Reports
Members Weber\Schumm moved to approve the April list of claims in the amount of $28,102.69 and
the April Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported the ice on may change about putting ice in for Coach Johnson this summer. Nafstad
stated that without the insulation being put in during this project it is possible to have the ice in for
Coach Johnson. If the ice needs to be removed due to staining it would be done the first two weeks of
September. Nafstad wants to discuss with the contractor for the dehumidification project before
committing to putting the ice back in for the summer.
Chairman Lindquist asked for an update on the project schedule. Nafstad stated that he was expecting
the schedule from Weidner this week; the project is projected to be completed by July 15th and comes
down to when the unit arrives on site. Kasel asked what it would cost to take it back out and put the
ice back in if necessary. Nastad mentioned it would cost around $3,000. The board discussed the
option for summer ice. The board directed staff to move forward with the possibility of ice in for
Coach Johnson.
Fitch updated the board on the “Might Ducks” Bill and R22 Freon issue.
Old Business
Lannes presented the 2014 Proposed Operations Budget with recommended changes from the April
meeting. Chairman Lindquist updated that the changes include the motion last meeting of no rate
increase. Lannes mentioned that in addition to the adopted rate for 2014-2015 season the line item
deprecation was removed from the budget due to reporting the STMA Ice Arena as a general fund.
Also, on a separate sheet Lannes stated that she wanted to keep track separately the deprecation since
the three entities will be contributing to the capital fund instead of the rates covering the depreciation
expense.
STMA Arena Board Meeting 08/11/14 Page 1
STMA Ice Arena
April 14, 2014 Minutes
Page 2
Lannes also discussed the cash balance currently showing restricted cash for deprecation what was
funded by rates letting the board know there are two options with this balance once the
dehumidification project is complete. The two options were to leave the remaining monies in
operations or transfer them to the Capital Reserve Fund. Chairman Lindquist asked Lannes what the
auditors think about that. Lannes talked to the auditors and they said that at any point in time monies
can be transfers from the operations to the Capital Reserve Fund. Chairman Lindquist asked if the
decision had to be made tonight. Lannes stated no that she just wanted them to be aware of the change.
There was a discussion on the deprecation explaining that restricted cash will no longer be in the
operations fund.
Members Sorensen\Kasel moved to adopt the 2014 Operations budget as presented. All voted aye.
Youth Hockey Association
Tammy Tupper mentioned that they are still working on the second sheet of ice. Sorensen asked if
they have elected a new president. Tupper said they did he would be attending the next STMA Arena
Board Meeting.
Adjourn
Nafstad proposed that the June and July 2014 meetings for the STMA Arena board be cancelled.
Member Kasel asked about claims. Lannes mentioned that the board has set a policy that the City of
Albertville Council approves all claims unless something needs to be held for Board approval. The
Board was in agreement and the next meeting was set for August 11, 2014 unless Chairman Lindquist
calls for a meeting to be needed.
Lannes mentioned that the Board never officially nominated the Chair for 2014 and it needs to be done
annually. The board discussed the nomination and came to a consensus that Jeff Lindquist continue as
the Chairman of the Board for 2014.
Members Sorensen\Kasel moved to adjourn at approximately 6:33 p.m. All voted aye.
Attest:
__________________________________
Tina Lannes, City Finance Director
STMA Arena Board Meeting 08/11/14 Page 2
STMA
STMA Preliminary Budget to Actual July 2014 (Cash Basis)
2014 Budget
May/June/July
2014 Actual
2014 Actual
YTD
7/31/2014
%
Annual
Income
Ice Rental (currently includes Dec Acct.
Rec.Collected $243,450.00
$3,150.00
$132,737.16
54.52%
Concessions $33,000.00
$115.75
$15,301.85
46.37%
Other Revenues (Advertising/LMC/ins claims) $12,000.00
$800.00
$13,423.20
111.86%
Vending $1,100.00
$8.77
$688.78
62.62%
Open Skate/Hockey, etc $6,000.00
$65.00
$3,053.00
50.88%
Interest $500.00
$0.00
$0.00
0.00%
Misc Revenue $500.00
$0.00
$845.90
Total Income $296,550.00 $4,139.52 $166,049.89
55.99%
Expenses
Salaries, wages, taxes & Benefits $109,024.90
$23,327.18
$61,478.03
56.39%
Supplies (Office, misc) $1,500.00
$112.13
$1,133.37
75.56%
Supplies (Concession) $12,150.00
$0.00
$4,418.12
36.36%
Fuel, Misc $2,400.00
$69.49
$709.64
29.57%
Professional Services $15,000.00
$4,348.51
$13,122.24
87.48%
Sales Tax $3,200.00
$87.59
$1,442.69
45.08%
Telephone $1,000.00
$258.98
$549.97
55.00%
Electric $65,000.00
$12,855.73
$27,056.60
41.63%
Gas $8,000.00
$2,563.53
$8,520.49
106.51%
Water $17,500.00
$393.12
$11,632.11
66.47%
Refuse $1,300.00
$157.56
$819.79
63.06%
Insurance $9,000.00
$0.00
$8,690.00
96.56%
Administration $11,686.87
$0.00
$3,895.64
33.33%
Misc. $525.00
$0.00
$150.00
28.57%
Repair Maintenance – Machinery $10,000.00
$631.93
$631.93
6.32%
Repair Maintenance – Building $27,500.00 $9,639.55 $13,947.12
50.72%
Total Operating Expenses $294,786.77
$59,207.06
$192,378.50
65.26%
Net Income/Loss $1,763.23 ($55,067.54) ($26,328.61)
STMA Arena Board Meeting 08/11/14 Page 3
STMA CASH BALANCES AND RECEIVABLES
July 31, 2014
Cash Balance Operations
Cash Balance 1/1/14 $ 98,405
Add Revenues (collected in 2014) $166,050
Less Expenses $192,379
Cash Balance 7/31/14 $ 72,076
Restricted Cash use for dehumidification $15,320
Cash for operations $56,756
Total Cash Balance 7/31/14 $72,076
Accounts Receivable
July 31, 2014 - $12,682.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/14
$50,000
2013 contribution re. by STMA schools
$10,000
2014 contribution rec. by St. Michael
$0
2014 contribution rec. by Albertville
$0
2014 contribution rec. by STMA Schools
$0
Balance 4/30/14 $60,000
STMA Arena Board Meeting 08/11/14 Page 4
STMA Vendor Check Detail Register
May 2014 to July 2014
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 002761E 5/5/2014 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $73.49 MAY2014 STMA Arena Garbage
Paid Chk# 002765E 5/5/2014 S & T OFFICE PRODUCTS E 810-00000-200 Office Supplies (GENERAL) $11.38 01QI6768 STMA Arena ink pens E 810-00000-200 Office Supplies (GENERAL) $47.34 01QI7198 STMA Arena Copy Paper
Paid Chk# 002793E 5/19/2014 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 JUN2014 STMA Arena 5898 Lachman Ave NE
Paid Chk# 002813E 6/2/2014 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $17.88 June 2014 STMA Arena Garbage
Paid Chk# 002829E 6/16/2014 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 JULY2014 STMA Arena Fire Panel Monitoring July 2014
Paid Chk# 002916E 7/7/2014 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $76.19 JULY 2014 STMA Arena Garbage
Paid Chk# 002969E 7/21/2014 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 0501427010AU STMA Arena Fire Panel Monitoring Aug 2014
Paid Chk# 033166 5/5/2014 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $11.87 629-7970015 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 033168 5/5/2014 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $1,993.39 MAR2014 STMA Arena #5390131-0
Paid Chk# 033178 5/5/2014 KDV E 810-00000-301 Auditing and Acct g Services $3,000.00 195396 STMA Arena Final billing audit of financial statements
Paid Chk# 033183 5/5/2014 METLIFE (VISION) E 810-00000-130 Employer Paid Ins (GENERAL) $23.51 5362575 Employee Vision
Paid Chk# 033195 5/5/2014 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $583.33 280716 STMA Arena Monthly Maint
Paid Chk# 033198 5/5/2014 SPORT SYSTEMS UNLIMITED CORP E 810-00000-405 Repair/Maint - Buildings $556.00 400487 STMA Arena Replace broken rink glass bleachers south
Paid Chk# 033210 5/19/2014 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $11.87 629-7979319 STMA Arena Mats, Mop
Paid Chk# 033212 5/19/2014 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $570.14 53901310APR1 STMA Arena 5898 Lachman Ave NE
Paid Chk# 033214 5/19/2014 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $72.28 APR2014 #8352305160131702
STMA Arena Board Meeting 08/11/14 Page 5
Check Amt Invoice Comment
Paid Chk# 033215 5/19/2014 CULLIGAN E 810-00000-405 Repair/Maint - Buildings $421.00 101Z26393804 STMA Arena Chemical for R.O. System
Paid Chk# 033245 5/19/2014 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $76.67 281266 STMA Arena Blanket Pricing Adjustment May 2014
Paid Chk# 033246 5/19/2014 SPORT SYSTEMS UNLIMITED CORP E 810-00000-405 Repair/Maint - Buildings $268.00 400571 STMA Arena spare glass for rink
Paid Chk# 033253 5/27/2014 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $792.25 CI261100JUN1 Emp Health Ins
Paid Chk# 033256 5/27/2014 XCEL ENERGY E 810-00000-381 Electric Utilities $1,540.86 412489668 STMA Arena 5898 Lachman Ave NE
Paid Chk# 033257 6/2/2014 292 DESIGN GROUP, INC. E 810-00000-300 Professional Srvs (GENERAL) $4,761.76 13027.02-3 STMA Arena Dehumidification & Insulation Retrofit 2/1/14 - 4/30/14
Paid Chk# 033258 6/2/2014 AMERICAN SUPPLY GROUP INC. E 810-00000-405 Repair/Maint - Buildings $193.50 43684 STMA Arena Roll towels, bath tissue, dust heads, glass cleaner
Paid Chk# 033259 6/2/2014 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $11.87 629-7988567 STMA Arena Mats, Mop
Paid Chk# 033266 6/2/2014 METLIFE (VISION) E 810-00000-130 Employer Paid Ins (GENERAL) $23.51 5394758 Emp Vision
Paid Chk# 033267 6/2/2014 METLIFE-GROUP BENEFITS E 810-00000-130 Employer Paid Ins (GENERAL) $133.57 APR2014 Emp Life, Dental, Stdis E 810-00000-130 Employer Paid Ins (GENERAL) $133.57 MAY2014 Emp Life, Dental, Stdis
Paid Chk# 033273 6/2/2014 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $660.00 282010 STMA Arena Regrig Equip Maint Contract
Paid Chk# 033281 6/16/2014 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $11.87 629-7997900 STMA Arena Mats & Mop
Paid Chk# 033282 6/16/2014 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $792.25 CI261100JUL14 Emp Health Ins
Paid Chk# 033289 6/16/2014 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $73.22 Arena 6/22 StMA Ice Arena Long Distance
Paid Chk# 033292 6/16/2014 CULLIGAN E 810-00000-405 Repair/Maint - Buildings $1,034.00 101X26488901 StMA Arena Duobed Base, Carbon, Hose
Paid Chk# 033298 6/16/2014 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint - Buildings $31.96 76730 STMA Arena Caulk
Paid Chk# 033319 6/16/2014 R&R SPECIALTIES OF WISCONSIN E 810-00000-405 Repair/Maint - Buildings $1,727.00 0054817-IN STMA Arena Ice Install
STMA Arena Board Meeting 08/11/14 Page 6
Check Amt Invoice Comment
Paid Chk# 033339 6/26/2014 XCEL ENERGY E 810-00000-381 Electric Utilities $3,129.48 416344472 STMA Arena 5898 Lachman Ave NE
Paid Chk# 033343 7/7/2014 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $11.87 629-7007111 STMA Arena Mat & Mop E 810-00000-405 Repair/Maint - Buildings $11.87 629-8016169 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 033344 7/7/2014 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $792.25 CI261100AUG1 Emp Health Ins
Paid Chk# 033356 7/7/2014 J. BECHER & ASSOCIATES, INC. E 810-00000-300 Professional Srvs (GENERAL) $1,093.11 6358 STMA Arena remove and replace TV and mount
Paid Chk# 033372 7/7/2014 PICK ELECTRIC E 810-00000-405 Repair/Maint - Buildings $150.00 061514 STMA Arena Replace (2) ballasts over locker room
Paid Chk# 033374 7/7/2014 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $660.00 283337 STMA Arena Maint Contract HVAC/Refrig Equipment E 810-00000-405 Repair/Maint - Buildings $3,000.00 283442 STMA Arena Leak Detector & Sensaphone Alarm I
Paid Chk# 033423 7/21/2014 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $11.87 629-8025196 STMA Arena Mats, Mop, Laundry Bag E 101-43100-417 Uniform Rentals $14.31 629-8029634 Uniforms PW
Paid Chk# 033428 7/21/2014 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $113.48 STMAJUL14 STMA Arena Phone & TV
Paid Chk# 033445 7/21/2014 NAPA AUTO PARTS E 810-00000-404 Repair/Maint - Machinery/Equip $94.89 918513 STMA Arena Oil Filter, Oil Filter Wrench, Drain Pan, Oil
Paid Chk# 033456 7/21/2014 ROBINSON PRODUCTIONS, INC. E 810-00000-405 Repair/Maint - Buildings $195.00 070914 STMA Arena install repair kit in urinal and replace ball in mech room
Paid Chk# 033460 7/21/2014 WEIDNERS PLUMBING & HEATING CO E 810-00000-520 Buildings and Structures $20,957.00 062314 STMA Arena
Paid Chk# 033463 7/28/2014 XCEL ENERGY E 810-00000-381 Electric Utilities $8,101.54 419850611 STMA Arena 5898 Lachman Ave NE
810 STMA ARENA $58,275.31
STMA Arena Board Meeting 08/11/14 Page 7
STMA
MANAGER’ GENERAL UPDATE
Date: August 11, 2014
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS – JUNE / JULY
Name Prime-time Off-peak
Youth Hockey 0 hours
Adult Hockey 0 hours
High School Boys/Girls 85.75 hours
Public Skating/OH 2 hours
Private rentals 7 hours
Learn to Skate 0 hours
______________________________________________________________________
Total hours 94.75 hours
Dehumidification Project Update: Start-up of the new system was on 08/01/14. System works
well and was able to reduce humidity levels to 40% (old system was unable to reduce summer
humidity to less than 75%). Minor duct work and system programming should be completed by
the end of the week. Staff training of the new equipment will begin as soon as everything is
running as planned. Albertville will be invoicing each entity for their share of the project cost.
Summer Ice Usage: The ice sheet was put back in in late May and ice rental resumed in early
June, and summer hockey camps were able to use the arena. We do not believe it necessary to
remove and reinstall the ice sheet, as the staining from the dripping is very limited.
Coaching Request: The high school hockey coaches would like to the open wall between
locker-rooms #6 and #7 and have keypads installed on the hallway doors. It is understood that
connecting the two locker rooms would be easier for coaches to communicate with JV and
Varsity players. Two commercial keypads will cost approximately $1,700. The cost to cut in
the doorway will be approximately $2,500 to $4,500. Staff would like Board direction on both
items.
Security Light: The additional lighting in the southeast corner of the building, as requested by
YHA, has been added.
Youth Hockey Registration: FYI – registration is scheduled for Saturday September 6th at the
Arena.
Skate Sharpener: Staff would like direction from the Board on the purchase of a skate
sharpener for the Arena.
STMA Arena Board Meeting 08/11/14 Page 8
STMA ARENA BOARD – August 11th, 2014
Arena Manager – Written Report
Page 2 of 2
Parking Lot Striping: Staff is getting quotes to stripe the parking lot and fire lane.
Knight to Remember/2015 Summer Ice: Based on requests, early predictions indicate that
approximately 450 hours of ice will be rented between April 1 and August 31, and ice will not be
removed in the summer of 2015. Youth Hockey would like to use the facility for their annual
fundraiser in late March; however, it is preferred that the ice be out for the event.
AAA Midwest Mustangs – 150 hours
Summer Camp – 115 hours,
Learn to Skate – 35 hours,
Breakaway League – 60 hours
STMA YHA – 40 hours
EuroAmerican AAA – 50 hours.
Total = 450
Exterior Paint: The front gable needs paint. The cost to have the front gable painted is $1,600.
Staff is planning on having the work completed unless directed otherwise.
STMA Arena Board Meeting 08/11/14 Page 9
STMA
Request For Board Action
August 11, 2014
SUBJECT: E-Z Sharp (Skate Sharpener)
RECOMMENDATION: It is respectfully requested the STMA Arena Board consider the
following motion to purchase new E-Z Sharp (Skate Sharpener)
Motion: To approve Quote from E-Z Sharp
BACKGROUND:
Youth Hockey owns the current machine and has removed it to use at their dry-land facility.
KEY ISSUES:
• We need a machine to take care of the customers using the Arena.
• Low quote received is for $2,810.85.
• This purchase was not anticipated, but the 2014 budget will be able to accommodate.
Quote: #1
Blade Master $2500.00
Starter Kit $145.00
Hollow Depth Indicator $239.95
Vacum/Dust Collector $465.00
MN Sales Tax $165.90
Total 3515.25
Quote: #2
Model 201-C Floor Model $1810.00
Starter Kit (E-Z Sharp) $145.00
Hollow Depth Indicator $239.95
Vacum/Dust Collector $465.00
MN Sales Tax $150.90
Total 2810.85
STMA Arena Board Meeting 08/11/14 Page 10