2014-10-13 STMA Ice Arena Board PacketSTMA
M:\Public Data\Arena\2014\agendas\2014-10-13\10132014 STMA Agenda.doc
STMA ARENA BOARD AGENDA
MONDAY, OCTOBER 13, 2014
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER – ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF AUGUST 11, 2014 (pgs. 1-2)
4. FINANCE REPORTS
a) Approve the August/September list of claims as presented in the amount of
$228,021.46 and September report (pgs. 3-6)
5. ARENA MANAGER
a) Monthly report (pgs. 7-8)
6. NEW BUSINESS
7. OLD BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
August 11, 2014
6:00 p.m.
Present: Chairman Jeff Lindquist, Dan Wagner, Kevin Kasel, Chris Schumm, and Larry Sorensen
were present. Member Gayle Weber was absent. Also present: STMA Ice Arena Manager Grant
Fitch and City Finance Director Tina Lannes. The meeting was called to order at 6:03 p.m. by
Chairman Lindquist.
Set Agenda
Members Schumm\Sorensen moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Schumm\Wagner moved to approve the minutes of the May 12, 2014 Board Meeting as
presented. All voted aye.
Finance Reports
Members Sorensen\Schumm moved to approve the May-July list of claims in the amount of
$58,275.31 and the July Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported to the Board that the dehumidification project is 99% complete and the system seems to
be working well and reducing the humidity levels to 40%. Training on the new system will be next
week. Summer Ice was put back in late May and resumed ice rental in early June. After running it
this summer, he stated that the ice looked good and does not anticipate it being necessary to remove
and reinstall the ice sheet. Fitch mentioned that youth hockey wants to run their spring fund raiser at
the arena in 2015, but wants the ice out for it. The Board and staff had a discussion on options for the
request and will discuss more at the next meeting including Lacrosse. Chairman Lindquist asked what
the cost would be to remove the ice and put it back in. Lannes mentioned that the cost runs between
$3,000-$4,000. The coaches requested to open up a wall between locker rooms #6 and #7 and have
keypads installed. It would connect the two locker rooms and would make it easier for coaches to
communicate with the JV and Varsity players. The Board discussed the request in addition to the
required commercial keypads. The Board directed staff that no arena funds will be put towards this
request, but they can continue moving forward with the request provided it is the STMA Arena
Board’s standards and specifications and no monies from the STMA Ice Arena, only outside funding
sources.
Fitch mentioned that the lighting in the southeast corner of the building seems to be working well. In
addition the STMA Ice Arena does not have a skate sharpener and Fitch requests that one be purchased
even though it is not currently in the budget.
Members Schumm\Sorensen moved to approve the purchase of a skate sharpener not to exceed
$3,515.25. All voted aye.
Fitch mentioned to the Board about parking lot striping and exterior paint on the front gable. The
Board discussed the projects and funding of the projects and decided to wait until Spring of 2015. The
projects for Spring of 2015 include seal coat the parking lot, paint the parking lot (striping), and paint
the front gable using the Capital Improvement fund by requesting the 2015 entity contribution earlier
STMA Arena Board Meeting 10/13/14 Page 1
in the year instead of at the end of the year since the fund is depleted from the dehumidification
project.
Youth Hockey Association
Kasel was wondering about the progress on the Minnesota Amateur Sports Commission study. Fitch
said he talked to youth hockey and the study is moving forward, but they have nothing to present yet.
Chairman Lindquist noted that there were no members from the Youth Hockey Association present at
the meeting.
Adjourn
Members Schumm\Kasel moved to adjourn at approximately 6:32 p.m. All voted aye.
Attest:
__________________________________
Tina Lannes, City Finance Director
STMA Arena Board Meeting 10/13/14 Page 2
STMA
STMA Preliminary Budget to Actual September 2014 (Cash Basis)
2014 Budget
Aug/Sept.
2014 Actual
2014 Actual
YTD
9/30/2014
%
Annual
Income
Ice Rental (currently includes Dec Acct.
Rec.Collected $243,450.00
$18,525.00
$151,262.16
62.13%
Concessions $33,000.00
$953.25
$16,255.10
49.26%
Other Revenues (Advertising/LMC/ins claims) $12,000.00
$2,870.75
$16,293.95
135.78%
Vending $1,100.00
$0.00
$688.78
62.62%
Open Skate/Hockey, etc $6,000.00
$1,010.00
$4,063.00
67.72%
Interest $500.00
$0.00
$0.00
0.00%
Misc Revenue $500.00
$115.00
$960.90
Total Income $296,550.00 $23,474.00 $189,523.89
63.91%
Expenses
Salaries, wages, taxes & Benefits $109,024.90
$14,363.52
$75,841.55
69.56%
Supplies (Office, misc) $1,500.00
$428.15
$1,561.52
104.10%
Supplies (Concession) $12,150.00
$1,479.49
$5,897.61
48.54%
Fuel, Misc $2,400.00
$161.48
$871.12
36.30%
Professional Services $15,000.00
$254.72
$13,376.96
89.18%
Sales Tax $3,200.00
$7.12
$1,449.81
45.31%
Telephone $1,000.00
$120.65
$670.62
67.06%
Electric $65,000.00
$14,605.90
$41,662.50
64.10%
Gas $8,000.00
$0.00
$8,520.49
106.51%
Water $17,500.00
$983.12
$12,615.23
72.09%
Refuse $1,300.00
$152.05
$971.84
74.76%
Insurance $9,000.00
$0.00
$8,690.00
96.56%
Administration $11,686.87
$1,947.82
$8,765.12
75.00%
Misc. $525.00
$0.00
$150.00
28.57%
Dehumidification project
$47,148.59
$47,148.59
Repair Maintenance – Machinery $10,000.00
$0.00
$631.93
6.32%
Repair Maintenance – Building $27,500.00 $0.00 $13,947.12
50.72%
Total Operating Expenses $294,786.77
$81,652.61
$242,772.01
82.36%
Net Income/Loss $1,763.23 ($58,178.61) ($53,248.12)
STMA Arena Board Meeting 10/13/14 Page 3
STMA CASH BALANCES AND RECEIVABLES
September 30, 2014
Cash Balance Operations
Cash Balance 1/1/14 $ 98,405
Add Revenues (collected in 2014) $189,524
Less Expenses $242,772
Cash Balance 9/30/14 $ 45,157
Restricted Cash use for dehumidification $0
Cash for operations $45,157
Total Cash Balance 9/30/14 $45,157
Accounts Receivable
September 30, 2014 - $7,587.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/14
$50,000
2013 contribution re. by STMA schools
$10,000
2014 contribution rec. by St. Michael
$0
2014 contribution rec. by Albertville
$0
2014 contribution rec. by STMA Schools
$0
Donations via Albertville Water Bills
$353
2014 Capital Expenditures (dehumidification)
($195,855)
2014 Albertville dehumidification reimbursement
$41,164
2014 At. Michael dehumidification reimbursement
$41,164
2014 STMA Schools dehumidification
reimbursement
$0
Balance 9/30/14 ($53,175)
STMA Arena Board Meeting 10/13/14 Page 4
STMA Vendor Check Detail Register
August 2014 to September 2014
Check Amt Invoice Comment
Paid Chk# 002979E 8/4/2014 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $17.88 AUG 2014 STMA Arena Garbage
Paid Chk# 003002E 8/18/2014 ZEE MEDICAL SERVICE E 810-00000-200 Office Supplies (GENERAL) $374.85 54096847 STMA Arena First Aid Supplies
Paid Chk# 003017E 8/18/2014 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 5014270100SEP STMA Arena Fire Panel Monitoring Sept 2014
Paid Chk# 003027E 8/18/2014 FERRELLGAS E 810-00000-212 Motor Fuels $161.48 5002083369 STMA Arena Propane
Paid Chk# 003083E 9/15/2014 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $134.17 SEPT2014 STMA Arena Garbage
Paid Chk# 003086E 9/15/2014 WATSON COMPANY E 810-00000-252 Food/Consessions For Resale ($66.21) 843182 STMA Arena Returned Hot Dog Trays E 810-00000-252 Food/Consessions For Resale $1,224.58 843182 STMA Arena Concessions
Paid Chk# 003088E 9/15/2014 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 5014270100OC STMA Arena Fire Panel Monitor Oct 2014
Paid Chk# 033469 8/4/2014 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $11.87 629-8034092 STMA Arena Mats, Mop
Paid Chk# 033487 8/4/2014 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $660.00 284904 STMA Maintenance Contract Refrig Equip
Paid Chk# 033494 8/4/2014 WEIDNERS PLUMBING & HEATING CO E 810-00000-520 Buildings and Structures $180,208.35 240634 STMA Arena
Paid Chk# 033500 8/18/2014 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $792.25 CI261100 Emp Health Ins
Paid Chk# 033504 8/18/2014 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $49.43 STMAAUG14 STMA Arena Phone
Paid Chk# 033507 8/18/2014 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint - Buildings $12.99 77761 STMA Arena Roundup
Paid Chk# 033510 8/18/2014 GUTZWILLER CONSTRUCTION CO E 810-00000-405 Repair/Maint - Buildings $150.00 JULY2014 STMA Arena Repair Swinging Door
Paid Chk# 033530 8/25/2014 XCEL ENERGY E 810-00000-381 Electric Utilities $7,399.99 423535666 STMA Arena 5898 Lachman Ave NE
Paid Chk# 033531 9/2/2014 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $11.87 629-8052056 STMA Arena Mats, Mops, Laundry Bag
STMA Arena Board Meeting 10/13/14 Page 5
August 2014 to September 2014
Check Amt Invoice Comment
Paid Chk# 033558 9/2/2014 TEAM FENCE COMPANY, INC. E 810-00000-300 Professional Srvs (GENERAL) $4,225.00 1109 STMA Arena Chain Link Fence around Evaporator Unit
Paid Chk# 033561 9/2/2014 WEST SUBURBAN OFFICIALS ASSN E 810-00000-300 Professional Srvs (GENERAL) $496.00 275 Hockey Break Away League, Mites & Squirts Aug & Sept
Paid Chk# 033564 9/15/2014 292 DESIGN GROUP, INC. E 810-00000-300 Professional Srvs (GENERAL) $1,761.55 13027.02-4 STMA Arena Dehumid 95% complete
Paid Chk# 033570 9/15/2014 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $792.25 C261100OCT14 Emp Health Ins
Paid Chk# 033577 9/15/2014 COCA COLA ENTERPRISES BOTTLING E 810-00000-254 Soft Drinks/Mix For Resale ($415.20) 148192821 STMA Arena Soda & Powerade Return E 810-00000-254 Soft Drinks/Mix For Resale $736.32 158194222 STMA Arena Soda, Water, & Powerade
Paid Chk# 033579 9/15/2014 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint - Buildings $19.17 78347 STMA Arena 10x4 Star Deck, fasteners, spark plug
Paid Chk# 033580 9/15/2014 E-Z SHARP, INC E 810-00000-405 Repair/Maint - Buildings $3,187.45 157998 STMA Arena Model 201-C Skate Sharpener
Paid Chk# 033598 9/15/2014 MTR SERVICES INC E 810-00000-405 Repair/Maint - Buildings $3,002.75 4929a STMA Arena Catch Basin
Paid Chk# 033604 9/15/2014 OMANN BROTHERS E 810-00000-405 Repair/Maint - Buildings $174.27 11083 STMA Arena Parking Lot
Paid Chk# 033610 9/15/2014 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $660.00 286580 STMA Arena Refrig Equip Maint Sept 2014
Paid Chk# 033613 9/15/2014 THE BAINEY GROUP, INC. E 811-00000-520 Buildings and Structures $12,160.00 9222 STMA Arena
Paid Chk# 033617 9/15/2014 WEIDNERS PLUMBING & HEATING CO E 810-00000-520 Buildings and Structures $10,022.50 240882 pay ap 3 STMA Arena
Fund Summary
10100 Premier Bank 810 STMA ARENA $215,861.46 811 Arena Dedicated Cap Imp Fund $12,160.00
$228,021.46
STMA Arena Board Meeting 10/13/14 Page 6
STMA
MANAGER’ GENERAL UPDATE
Date: October 13, 2014
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS – SEPTEMBER
Name Prime-time Off-peak
Youth Hockey 89.25 hours
Adult Hockey 0 hours
High School Boys/Girls 13.5 hours
Public Skating/OH 12.25 hours
Private rentals 8.5 hours
Learn to Skate 4 hours
__________________________________________________________________________
Total hours 127.5 hours
Dehumidification Project Update: The mechanical engineer for the project, Mike Woehrle
with Nelson-Rudie & Associates, has put together the final punchlist and the Building Official
will be conducting a final inspection next week. The new system has been running
independently of the old system since 09/02/14. The system is working well and we are
maintaining humidity levels of 40% or below. The next time we have a lift at the rink, we will
inspect insulation to make sure it is drying out.
Skate Sharpener: The new sharpener was delivered and installed on 09/03/14.
Fundraising Thermometer (discussion): The question has come up as to whether or not the
fundraising sign in the arena’s parking lot should come down temporarily? The signs have been
removed from the other locations.
2015 Summer Ice Estimate: Based on requests, early predictions indicate that approximately
450 hours of ice will be rented between March 15th and August 31. (AAA Midwest Mustangs –
150 hours, Summer Camp – 115 hours, Learn to Skate – 35 hours, Breakaway League – 60
hours, STMA YHA – 40 hours, EuroAmerican AAA – 50 hours. Total = 450)
YHA’s A Knight to Remember Event (discussion): Venues for the event within the
community are limited, and the preferred venue is the Arena; however, it is preferred that the ice
be out for the event. It is projected that approximately 50 hours of tentative summer ice rental
would be lost if the ice were to be removed for the event alone. Renting a product to cove the ice
is not feasible. It appears that a good budget compromise is to pull the ice to accommodate the
Knight to Remember Event, and keep the ice out thru the end of May. This will allow lacrosse
the use of the facility during April and May; yet still accommodate summer hockey camps
starting in June. (Ice-in vs. Ice-out budget comparison attached)
STMA Arena Board Meeting 10/13/14 Page 7
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Meeting 10/13/14 Page 8