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STMA ARENA BOARD AGENDA
MONDAY, MAY 119 2015
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF APRIL 13, 2015 (pgs. 1-2)
4. FINANCE REPORTS
a) Approve the April list of claims as presented in the amount of $5,865.57 and April
report (pgs. 3-5)
5. ARENA MANAGER
a) Monthly report (pg. 6)
6. NEW BUSINESS
a) Discussion Summer 2015 Meetings
7. OLD BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
M:\Public Data\Arena\2015 STMA Ice Arena\2015 Arena Agendas\2015-05-11 STMA Ice Agenda\05112015 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
April 13, 2015
6:00 p.m.
Present: Chairman Chris Schumm, Members Gayle Weber, John Vetsch, Cody Gulick, and Walter
Hudson (6:03) were present. Member Jeff Lindquist was absent. Also present: STMA Ice Arena
Manager Grant Fitch, City Administrator Adam Nafstad, Youth Hockey Association President Josh
Opiola, and Chris Hanson. The meeting was called to order at 6:03 p.m. by Chairman Schumm.
Set Agenda
Members Hudson\Weber moved to set the agenda as presented. All voted aye.
Annual Audit 2014
Matt Mayer from Kern, DeWenter, and Viere presented the audited financial statements to the STMA
Arena Board. Mayer told the board that they have given an unmodified opinion which is a clean
opinion and the best opinion they can give. This opinion states that they believe the statements show a
true account of the STMA Ice Arena's activity for 2014. Mayer went over the documents budget to
actual for 2014 of revenues and expenditures. Mayer mentioned that the utility bills at year end were
higher after the installation of the new dehumidification system, but be aware of the utility costs and
could dip into fund balance. If we dip into fund balance, Mayer mentioned, to keep an eye on it
because having 50% fund balance at year is the recommended status since the majority of the revenues
are collected over six months.
Members Hudson\Gulick moved to accept the 2014 annual audit and financial statements. All voted
aye.
Approval of Minutes
Members Weber\Hudson moved to approve the minutes of the March 9, 2015 Board Meeting as
presented. All voted aye. Member Vetsch abstained.
Finance Reports
Lannes noted that the reports reflect the proposed budget, and that the audit presented stated we had
$45,000 in Capital Improvement Fund. On the reports it shows a different number due to the audited
financial statements include accounts receivable in the balance, but the reports are cash basis.
Members Gulick\Hudson moved to approve the March list of claims totaling $24,916.38 and the
March Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch reported general operations and mentioned that the MN Swarm Youth Lacrosse talked about
booking 80 hours, but they were unable to commit to that. Fitch mentioned to the board that the arena
is looking at no longer accepting checks starting in the fall. Glick mentioned that it would be a sound
business decision. The board agreed that starting the fall of 2015 the STMA Ice Arena will no longer
accept checks for concessions.
There was discussion on the annual maintenance contract and requested that the board authorize staff
to sign the contract if the prices are within budget. The board did not object to this and directed staff to
move forward.
STMA Arena Mtg 05/11/15 page 1
STMA Ice Arena
April 13, 2015 Minutes
Page 2
Staff and the board discussed the BMI Music License issue. Currently the Arena is not licensed to
play any music other than local radio stations. The board directed staff to look into options and
mentioned this is something the Arena should have.
Old Business — 2015 Preliminary Budget Discussion
Lannes provided the third preliminary 2015 budget showing a $6,208.61 deficit without a rate increase.
The budget includes an estimated $24,000 for gas, which staff noted as strictly an estimate.
Staff provided that one option to manage the deficit would be a $5 per hour rate increase which would
bring the budget to almost breakeven. This would be at $190 to $195 as prime rate effective September
1 St.
The board discussed the two budgets presented and rate increase of $5per hour which would increase
the prime time rate from $190 to $195
Members Hudson\Weber moved to adopt the 2015 proposed budget with the $5 rate increase effective
September 1, 2015. All voted aye.
Youth Hockey Association
Opiola updated the Board that STMA Ice Arena was in the top ten of Kraft Hockeyville USA; we are
already granted $20,000 for making it in the top ten. If the arena makes the next round to the top four
we will be granted another $20,000 for a total of $40,000 for improvements. There is the potential of
being granted $150,000 toward improvements if we win. Youth Hockey Association is working on
press releases to get the word out. The STMA Ice Arena is the only Minnesota arena that made the
top ten.
Adiourn
Members Hudson\Gulick moved to adjourn at approximately 7:06 p.m. All voted aye.
Attest:
Tina Lannes, City Finance Director
STMA Arena Mtg 05/11/15 page
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STMA Ice Arena Budget to Actual April 2015 (Cash Basis)
Income
Ice Rental (currently includes Dec Acct.
Rec.Collected
Concessions
Other Revenues (Advertising/LMC/ins claims)
Vending
Open Skate/Hockey, etc
Interest
Misc Revenue
Total Income
Expenses
Salaries, wages, taxes & Benefits
Supplies (Office, misc)
Supplies (Concession)
Fuel, Misc
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
2015 Actual
April 2015
YTD
%
2015 Budget
Actual
4/30/15
Annual
$271,700.00
$40,555.00
$130,366.00
47.98%
$32,000.00
$40.50
$19,012.12
59.41 %
$14,500.00
$0.00
$0.00
0.00%
$1,000.00
$0.00
$50.00
5.00%
$6,500.00
$0.00
$1,046.00
16.09%
$1,000.00
$0.00
$0.00
0.00%
$2,000.00
$0.00
$1,248.00
$328,700.00
$40,595.50
$151,722.12
46.16%
$115,713.00
$6,515.33
$39,402.60
34.05%
$1,500.00
$0.00
$1,163.47
77.56%
$13,250.00
$0.00
$5,201.83
39.26%
$1,800.00
$364.47
$617.45
34.30%
$15,000.00
$3,431.00
$9,306.28
62.04%
$2,700.00
$3.82
$1,313.03
48.63%
$900.00
$71.50
$285.70
31.74%
$70,000.00
$1,637.28
$11,938.70
17.06%
$29,500.00
$1,869.56
$8,910.60
30.21 %
$17,800.00
$2,768.06
$12,572.99
70.63%
$1,400.00
$398.35
$1,275.31
91.09%
$9,000.00
$0.00
$8,791.00
97.68%
$11,920.61
$993.38
$3,973.52
33.33%
$725.00
$0.00
$284.98
39.31 %
$10,000.00
$197.41
$599.58
6.00%
$27,500.00
$1,468.18
$3,622.29
13.17%
$328,708.61
$19,718.34
$109,259.33
33.24%
($8.61) $20,877.16 $42,462.79
STMA Arena Mtg 05/11/15 page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
April 30, 2015
L,asn 6aiance vperauori5
Cash Balance 1/1/15 $108,337
Add Revenues (collected in 2015) $151,722
Less Expenses $109,259
Cash Balance 4/30/15 $150,800
Cash for operations
Total Cash Balance 4/30/15
$150,800
$150,800
Accounts Receivable (invoiced)
Operations April 30, 2015 - $1,037.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/15-$4,784
Dehumid 2nd pmt Albert ($18,241.91 billed 4/8) $18,242
Dehumid 2nd pmt St. Mich ($18,241.91 billed 4/8) $0
Dehumid 2nd pmt ISD 885 ($18,241.91 billed 4/8) $18,242
2015 contribution rec. by St. Michael $0
2015 contribution rec. by Albertville $0
2015 contribution rec. by STMA Schools $0
Balance 4/30/15 $31,700
STMA Arena Mtg 05/11/15 page
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
April 2015
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 003547E 4/6/2015 COURI & RUPPE, P.L.L.P.
E 810-00000-304 Legal Fees $37.50 FEB2015 STMAArena Music License
Paid Chk# 003552E 4/6/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $133.01 APRIL2015 STMAArena Garbage
Paid Chk# 003564E 4/14/2015 FERRELLGAS
E 810-00000-212 Motor Fuels $12.00 RNT5921741 STMA Cylinder Rack Rental
Paid Chk# 003565E 4/14/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA STMA Fire Panel Monitor May 2015
Paid Chk# 034195 4/2/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 629-8188592 STMAArena Mats, Mop
Paid Chk# 034200 4/2/2015 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL) $243.50 5355 STMAArena Ice Removal
Paid Chk# 034209 4/2/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 April 2015 Emp Life, Dental, Stdis
Paid Chk# 034221 4/2/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings
Paid Chk# 034223 4/2/2015 STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings
$660.00 296410 STMAArena Monthly Refrig Equip Maint
$105.40 88467
Paid Chk# 034237 4/14/2015 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $71.50 STMA
STMA Arena Bulk Salt & Resin Cleaner
STMA Arena Phone
Paid Chk# 034247 4/16/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint -Buildings $14.26 629-8197829 STMAArena Mats, Mop
Paid Chk# 034248 4/16/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100MAY1 Emp Health Ins
Paid Chk# 034251 4/16/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $1,869.56 STMA MAR1 5 STMA Arena 5898 Lachman
Paid Chk# 034253 4/16/2015 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL) $150.00 5377 STMAArena Snow Plow Marl
Paid Chk# 034280 4/27/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $1,609.33 STMA453040594 STMAArena 5898 Lachman Ave
810 STMA ARENA
$5,865.57
STMAArena Mtg 05/11/15 page 5
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MANAGER' GENERAL UPDATE
Date: May llt , 2015
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS — MAY
Name
Prime -time
Youth Hockey
0 hours
Adult Hockey
0 hours
High School Boys/Girls
0 hours
Public Skating/OH
0 hours
Private rentals
0 hours
Lacrosse (local teams)
11.5 hours
Total hours
11.5 hours
city of
. Ilic el
Off-peak
Ice -In Schedule: Compressors to go on June 4 with ice to follow on June 8 and ready to open by
June 13
Friendly City Days Men's 4 on 4 Tournament: Games scheduled for the Saturday and Sunday,
June 13 and 14
Summer Camps: Start on Monday June 15 and run through August 1
Dehumidification: Recently staff inspected the ceiling and insulation for moisture and no
moisture was noticed. Areas that were previously saturated were completed dry. We have been
running the dehumidification system through the off season to manage the humidity.
Sidewalk: The concrete walk along the front of the building has many locations that have
settled/sunk and are presenting tripping hazards. Staff is getting quotes to have the panels
leveled via sand jacking. The project will cost approximately $1,500, but is necessary.
Gutter Downspout: This past winter a visitor slipped on ice caused by a downspout draining
onto the sidewalk. Last week the downspout was relocated.
STMA Arena Mtg 05/11/15 page