2015-09-15 STMA Ice Arena Board Packetoily of
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STMA ARENA BOARD AGENDA
MONDAY, SEPTEMBER 14, 2015
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF APRIL 13, 2015 (pgs.1-2)
Note: There are no minutes for the scheduled May 11, 2015 meeting due to a lack of a
quorum.
4. FINANCE REPORTS
a) Approve the April list of claims as presented in the amount of $5,865.57 and April
report (pgs.3-5)
b) Approve the May -August list of claims as presented in the amount of $34,814.09 and
the August report (pgs.6-11)
5. ARENA MANAGER
a) Monthly report (pg.12-16)
6. NEW BUSINESS
7. OLD BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
WPublic Data\Arena\2015 STMA Ice Arena\2015 Arena Agendas\2015-09-14 STMA Ice Agenda\09142015 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
April 13, 2015
6:00 p.m.
Present: Chairman Chris Schumm, Members Gayle Weber, John Vetsch, Cody Gulick, and Walter
Hudson (6:03) were present. Member Jeff Lindquist was absent. Also present: STMA Ice Arena
Manager Grant Fitch, City Administrator Adam Nafstad, Youth Hockey Association President Josh
Opiola, and Chris Hanson. The meeting was called to order at 6:03 p.m. by Chairman Schumm.
Set Agenda
Members Hudson\Weber moved to set the agenda as presented. All voted aye.
Annual Audit 2014
Matt Mayer from Kern, DeWenter, and Viere presented the audited financial statements to the STMA
Arena Board. Mayer told the board that they have given an unmodified opinion which is a clean
opinion and the best opinion they can give. This opinion states that they believe the statements show a
true account of the STMA Ice Arena's activity for 2014. Mayer went over the documents budget to
actual for 2014 of revenues and expenditures. Mayer mentioned that the utility bills at year end were
higher after the installation of the new dehumidification system, but be aware of the utility costs and
could dip into fund balance. If we dip into fund balance, Mayer mentioned, to keep an eye on it
because having 50% fund balance at year is the recommended status since the majority of the revenues
are collected over six months.
Members Hudson\Gulick moved to accept the 2014 annual audit and financial statements. All voted
aye.
Approval of Minutes
Members Weber\Hudson moved to approve the minutes of the March 9, 2015 Board Meeting as
presented. All voted aye. Member Vetsch abstained.
Finance Reports
Lannes noted that the reports reflect the proposed budget, and that the audit presented stated we had
$45,000 in Capital Improvement Fund. On the reports it shows a different number due to the audited
financial statements include accounts receivable in the balance, but the reports are cash basis.
Members Gulick\Hudson moved to approve the March list of claims totaling $24,916.38 and the
March Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch reported general operations and mentioned that the MN Swarm Youth Lacrosse talked about
booking 80 hours, but they were unable to commit to that. Fitch mentioned to the board that the arena
is looking at no longer accepting checks starting in the fall. Glick mentioned that it would be a sound
business decision. The board agreed that starting the fall of 2015 the STMA Ice Arena will no longer
accept checks for concessions.
There was discussion on the annual maintenance contract and requested that the board authorize staff
to sign the contract if the prices are within budget. The board did not object to this and directed staff to
move forward.
STMA Arean Board Mtg 09/14/15 page 1
STMA Ice Arena
April 13, 2015 Minutes
Page 2
Staff and the board discussed the BMI Music License issue. Currently the Arena is not licensed to
play any music other than local radio stations. The board directed staff to look into options and
mentioned this is something the Arena should have.
Old Business — 2015 Preliminary Budget Discussion
Lannes provided the third preliminary 2015 budget showing a $6,208.61 deficit without a rate increase.
The budget includes an estimated $24,000 for gas, which staff noted as strictly an estimate.
Staff provided that one option to manage the deficit would be a $5 per hour rate increase which would
bring the budget to almost breakeven. This would be at $190 to $195 as prime rate effective September
1 St.
The board discussed the two budgets presented and rate increase of $5per hour which would increase
the prime time rate from $190 to $195
Members Hudson\Weber moved to adopt the 2015 proposed budget with the $5 rate increase effective
September 1, 2015. All voted aye.
Youth Hockey Association
Opiola updated the Board that STMA Ice Arena was in the top ten of Kraft Hockeyville USA; we are
already granted $20,000 for making it in the top ten. If the arena makes the next round to the top four
we will be granted another $20,000 for a total of $40,000 for improvements. There is the potential of
being granted $150,000 toward improvements if we win. Youth Hockey Association is working on
press releases to get the word out. The STMA Ice Arena is the only Minnesota arena that made the
top ten.
Adiourn
Members Hudson\Gulick moved to adjourn at approximately 7:06 p.m. All voted aye.
Attest:
Tina Lannes, City Finance Director
STMA Arean Board Mtg 09/14/15 page 2
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STMA Ice Arena Budget to Actual April 2015 (Cash Basis)
Income
Ice Rental (currently includes Dec Acct.
Rec.Collected
Concessions
Other Revenues (Advertising/LMC/ins claims)
Vending
Open Skate/Hockey, etc
Interest
Misc Revenue
Total Income
Expenses
Salaries, wages, taxes & Benefits
Supplies (Office, misc)
Supplies (Concession)
Fuel, Misc
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
2015 Actual
April 2015
YTD
%
2015 Budget
Actual
4/30/15
Annual
$271,700.00
$40,555.00
$130,366.00
47.98%
$32,000.00
$40.50
$19,012.12
59.41 %
$14,500.00
$0.00
$0.00
0.00%
$1,000.00
$0.00
$50.00
5.00%
$6,500.00
$0.00
$1,046.00
16.09%
$1,000.00
$0.00
$0.00
0.00%
$2,000.00
$0.00
$1,248.00
$328,700.00
$40,595.50
$151,722.12
46.16%
$115,713.00
$6,515.33
$39,402.60
34.05%
$1,500.00
$0.00
$1,163.47
77.56%
$13,250.00
$0.00
$5,201.83
39.26%
$1,800.00
$364.47
$617.45
34.30%
$15,000.00
$3,431.00
$9,306.28
62.04%
$2,700.00
$3.82
$1,313.03
48.63%
$900.00
$71.50
$285.70
31.74%
$70,000.00
$1,637.28
$11,938.70
17.06%
$29,500.00
$1,869.56
$8,910.60
30.21 %
$17,800.00
$2,768.06
$12,572.99
70.63%
$1,400.00
$398.35
$1,275.31
91.09%
$9,000.00
$0.00
$8,791.00
97.68%
$11,920.61
$993.38
$3,973.52
33.33%
$725.00
$0.00
$284.98
39.31 %
$10,000.00
$197.41
$599.58
6.00%
$27,500.00
$1,468.18
$3,622.29
13.17%
$328,708.61
$19,718.34
$109,259.33
33.24%
($8.61) $20,877.16 $42,462.79
STMA Arean Board Mtg 09/14/15 page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
April 30, 2015
L,asn 6aiance vperauori5
Cash Balance 1/1/15 $108,337
Add Revenues (collected in 2015) $151,722
Less Expenses $109,259
Cash Balance 4/30/15 $150,800
Cash for operations
Total Cash Balance 4/30/15
$150,800
$150,800
Accounts Receivable (invoiced)
Operations April 30, 2015 - $1,037.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/15-$4,784
Dehumid 2nd pmt Albert ($18,241.91 billed 4/8) $18,242
Dehumid 2nd pmt St. Mich ($18,241.91 billed 4/8) $0
Dehumid 2nd pmt ISD 885 ($18,241.91 billed 4/8) $18,242
2015 contribution rec. by St. Michael $0
2015 contribution rec. by Albertville $0
2015 contribution rec. by STMA Schools $0
Balance 4/30/15 $31,700
STMA Arean Board Mtg 09/14/15 page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
April 2015
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 003547E 4/6/2015 COURI & RUPPE, P.L.L.P.
E 810-00000-304 Legal Fees $37.50 FEB2015 STMAArena Music License
Paid Chk# 003552E 4/6/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $133.01 APRIL2015 STMAArena Garbage
Paid Chk# 003564E 4/14/2015 FERRELLGAS
E 810-00000-212 Motor Fuels $12.00 RNT5921741 STMA Cylinder Rack Rental
Paid Chk# 003565E 4/14/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA STMA Fire Panel Monitor May 2015
Paid Chk# 034195 4/2/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 629-8188592 STMAArena Mats, Mop
Paid Chk# 034200 4/2/2015 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL) $243.50 5355 STMAArena Ice Removal
Paid Chk# 034209 4/2/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 April 2015 Emp Life, Dental, Stdis
Paid Chk# 034221 4/2/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings
Paid Chk# 034223 4/2/2015 STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings
$660.00 296410 STMAArena Monthly Refrig Equip Maint
$105.40 88467
Paid Chk# 034237 4/14/2015 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $71.50 STMA
STMA Arena Bulk Salt & Resin Cleaner
STMA Arena Phone
Paid Chk# 034247 4/16/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint -Buildings $14.26 629-8197829 STMAArena Mats, Mop
Paid Chk# 034248 4/16/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100MAY1 Emp Health Ins
Paid Chk# 034251 4/16/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $1,869.56 STMA MAR1 5 STMA Arena 5898 Lachman
Paid Chk# 034253 4/16/2015 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL) $150.00 5377 STMAArena Snow Plow Marl
Paid Chk# 034280 4/27/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $1,609.33 STMA453040594 STMAArena 5898 Lachman Ave
810 STMA ARENA
$5,865.57
STMA Arean Board Mtg 09/14/15 page 5
A
of
Ibcrtvi £ AMA t. Achael
li
SMOU living. 9iq lips.
STMA Ice Arena Budget to Actual August 2015 (Cash Basis)
Ice Rental (currently includes Dec Acct.
Rec.Collected
Concessions
Other Revenues (Advertising/LMC/ins claims)
Vending
Open Skate/Hockey, etc
Interest
Misc Revenue
Salaries, wages, taxes & Benefits
Supplies (Office, misc)
Supplies (Concession)
Fuel, Misc
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
2015 Actual
May - Aug YTD
2015 Budget 2015 Actual 8/31/15
Annual
$271,700.00
$19,987.50
$150,353.50
55.34%
$32,000.00
$907.75
$19,919.87
62.25%
$14,500.00
$500.00
$500.00
3.45%
$1,000.00
$0.00
$50.00
5.00%
$6,500.00
$1,430.00
$2,476.00
38.09%
$1,000.00
$0.00
$0.00
0.00%
$2,000.00
$155.00
$1,403.00
$328,700.00
$22,980.25
$174,702.37
53.15%
$115,713.00
$30,567.35
$69,969.95
60.47%
$1,500.00
$62.84
$1,226.31
81.75%
$13,250.00
$163.80
$5,365.63
40.50%
$1,800.00
$289.96
$907.41
50.41%
$15,000.00
$641.56
$9,947.84
66.32%
$2,700.00
$218.64
$1,531.67
56.73%
$900.00
$286.83
$572.53
63.61 %
$70,000.00
$14,852.58
$26,791.28
38.27%
$29,500.00
$1,638.78
$10,549.38
35.76%
$17,800.00
$1,038.47
$13,611.46
76.47%
$1,400.00
$175.59
$1,450.90
103.64%
$9,000.00
$500.00
$9,291.00
103.23%
$11,920.61
$3,973.56
$7,947.08
66.67%
$725.00
$193.78
$478.76
66.04%
$10,000.00
$946.60
$1,546.18
15.46%
$27,500.00
$7,648.55
$11,270.84
40.98%
$328,708.61
$63,198.89
$172,458.22
52.47%
($8.61) ($40,218.64) $2,244.15
STMA Arean Board Mtg 09/14/15 page 6
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
August 31, 2015
L,asn 6aiance vperauori5
Cash Balance 1/1/15 $108,337
Add Revenues (collected in 2015) $174,702
Less Expenses $172,458
Cash Balance 8/10/15 $110,581
Cash for operations
Total Cash Balance 8/31/15
$110,581
$110,581
Accounts Receivable (invoiced)
Operations August 31, 2015 - $6,562.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/15
-$4,784
Dehumid 2nd pmt Albert ($18,241.91 billed 4/8)
$18,242
Dehumid 2nd pmt St. Mich ($18,241.91 billed 4/8)
$18,242
Dehumid 2nd pmt ISD 885 ($18,241.91 billed 4/8)
$18,242
2015 contribution rec. by St. Michael
$0
2015 contribution rec. by Albertville
$0
2015 contribution rec. by STMA Schools
$0
Kraft Hockeyville - Restricted
$40,000
Balance 8/31/15
$89,942
STMA Arean Board Mtg 09/14/15 page 7
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
May 2015 to August 2015
Check Amt Invoice Comment
Paid Chk# 003618E 5/4/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $265.34 STMA STMA Arena Garbage
Paid Chk# 003639E 5/11/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA
Paid Chk# 003643E 5/18/2015 COURI & RUPPE, P.L.L.P.
E 810-00000-304 Legal Fees $225.00 050415
Paid Chk# 003661 E 6/1/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $19.49 STMA
Paid Chk# 003686E 6/8/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMAJULY15
STMA Arena Fire Panel Monitor
STMA Arena Playing Radio
STMA Arena Garbage
STMA Arena Fire Panel Monitor July15
Paid Chk# 003732E 7/6/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $78.18 JULY2015 STMA Arena Garbage
$78.18
Paid Chk# 003793E 7/14/2015 FERRELLGAS
E 810-00000-212 Motor Fuels $45.49 1086748590 STMA Arena Propane
E 810-00000-212 Motor Fuels $81.49 1087943631 STMA Arena Propane
Paid Chk# 003794E 7/14/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA STMA Arena Fire Panel Monitoring
Paid Chk# 003823E 8/3/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $77.92 STMA STMA Arena Garbage
Paid Chk# 003832E 8/17/2015 FERRELLGAS
E 810-00000-212 Motor Fuels $99.49 1088079172 STMA Arena Propane
E 810-00000-212 Motor Fuels $63.49 1088221478 STMA Arena Propane
Paid Chk# 003843E 8/17/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA SEP15 STMA Arena Fire Panel Monitoring
Paid Chk# 034284 5/4/2015 CENTRAL HYDRAULICS, INC.
E 810-00000-404 Repair/Maint - Machinery/Equip $181.57 36129
Paid Chk# 034295 5/4/2015 KDV
E 810-00000-301 Auditing and Acct g Services $3,000.00 222250
Paid Chk# 034298 5/4/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 May 2015
Paid Chk# 034309 5/4/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $660.00 297485
Paid Chk# 034317 5/4/2015 NAPA AUTO PARTS
E 810-00000-404 Repair/Maint - Machinery/Equip $15.84 965381
STMA Arena Leaking Out Shaft Seal
STMA Arena 2014 Annual Audit
Emp Life, Dental, Stdis
STMA Arena Monthly Refrig Equip Maint
STMA Arena Anti -freeze
STMA Arean Board Mtg 09/14/15 page 8
Check Amt Invoice Comment
Paid Chk# 034322 5/11/2015 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $71.50 STMA MAY15 STMAArena Telephone
Paid Chk# 034323 5/11/2015 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings $567.00 101X27714701 STMAArena Ice Install & R.O. System
Paid Chk# 034330 5/18/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 629-8216984 STMAArena Mats, Mop
Paid Chk# 034332 5/18/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100JUN1 Emp Health Ins
Paid Chk# 034335 5/18/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $383.34 STMA APR15 STMAArena 5898 Lachamn
Paid Chk# 034345 5/18/2015 IDS LLC SEAMLESS GUTTERS
E 810-00000-405 Repair/Maint - Buildings $150.00 STMA Arena brick patch old downspout hole
Paid Chk# 034371 5/26/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 JUNE 2015 Emp Life, Dental, Stdis, Vision
Paid Chk# 034372 5/26/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $1,030.34 STMA456724859 STMAArena 5898 Lachman
Paid Chk# 034378 6/1/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 629-8226121 STMAArena Mats, Mop
Paid Chk# 034387 6/1/2015 LEAGUE OF MINNESOTA CITIES
E 810-00000-399 Miscellaneous $20.00 215813 STMA Arena Grant Safety Workshop
Paid Chk# 034403 6/8/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $660.00 298647 STMAArena Refrig Maint Jun15
Paid Chk# 034409 6/15/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 629-8235303 STMAArena Mats, Mop, Laundry Bag
Paid Chk# 034410 6/15/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100JUL15 Emp Health Ins
Paid Chk# 034415 6/15/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $136.21 53901310MAY1 5898 Lachman Ave
Paid Chk# 034458 6/23/2015 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $71.50 STMAJUN2015 STMAArena 5898 Lachman
Paid Chk# 034463 6/23/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $2,276.04 STMA459914285 STMA Arena 5898 Lachman Ave
Paid Chk# 034466 7/6/2015 AMERICAN DOOR WORKS
E 810-00000-405 Repair/Maint -Buildings $398.10 153391-IN STMAArena Serviced Doors
Paid Chk# 034468 7/6/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 629-8244492 STMAArena Mats, Mop
E 810-00000-405 Repair/Maint - Buildings $14.26 629-82523462STMA Arena Mats, Mop
STMA Arean Board Mtg 09/14/15 page 9
Check Amt Invoice Comment
Paid Chk# 034487 7/6/2015 LEAGUE OF MN CITIES INS TRUST
E 810-00000-361 General Liability Ins $500.00 C0036900 STMA Arena Claim #C0036900
Paid Chk# 034490 7/6/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 JULY2015 Emp Life, Dental, Stdis, Vision
Paid Chk# 034494 7/6/2015 NITRO GREEN
E 810-00000-399 Miscellaneous $75.00 272650607 STMA Arena Round -up Application
Paid Chk# 034501 7/6/2015 R&R SPECIALTIES OF WISCONSIN
E 810-00000-405 Repair/Maint - Buildings $1,951.00 57398-IN STMA Arena Jet Ice Paint
Paid Chk# 034503 7/6/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $660.00 299891
Paid Chk# 034511 7/6/2015 VETSCH PLUMBING SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings $245.00 10694
Paid Chk# 034515 7/14/2015 CHARTER COMMUNICATIONS
E810-00000-321 Telephone $71.45 STMAJULY15
Paid Chk# 034519 7/20/2015 AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings $190.57 45681
E 810-00000-405 Repair/Maint - Buildings $62.00 45698
STMAArena Refrig Equip Maint
STMA Arena Toilet reapir
STMA Arena Phone
STMA Arena Facility Cleaners
STMA Arena Air Freshener Refills
Paid Chk# 034521 7/20/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 629-8262485 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 034522 7/20/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100AUG1 Emp Health Ins
Paid Chk# 034524
7/20/2015
CENTERPOINT ENERGY
E 810-00000-383
Gas Utilities
$508.88 53901310JUN1 STMA Arena 5898 Lachman Ave
Paid Chk# 034533
7/20/2015
DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405
Repair/Maint
- Buildings
$8.37 83869
STMA Arena Joint Tape
E 810-00000-405
Repair/Maint
- Buildings
$6.28 83946
STMA Arena Joint Paste, Fasteners
E 810-00000-405
Repair/Maint
- Buildings
($3.64) 83991
STMA Arena Return Joint Paste
E 810-00000-405
Repair/Maint
- Buildings
$5.52 84038
STMA Arena Fasteners
Paid Chk# 034539 7/20/2015 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL) $51.45 410415 STMA Arena Ice Scraper Knives Cleaned, Sharpened
Paid Chk# 034540 7/20/2015 MJB CONCRETE LIFTING INC
E 810-00000-405 Repair/Maint - Buildings $1,500.00 063015 STMA Arena Raise low sidewalk in front
Paid Chk# 034548 7/20/2015 SPORT SYSTEMS UNLIMITED CORP
E 810-00000-405 Repair/Maint - Buildings $208.00 402659 STMA Arena Poly Shooting Boards & Sheet
Paid Chk# 034555 7/20/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $5,610.57 463657684 STMA Arena 303459708
STMA Arean Board Mtg 09/14/15 page 10
Check Amt Invoice Comment
Paid Chk# 034560 7/28/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 AUG2015 Emp Life, Dental, Stdis, Vision
Paid Chk# 034583 8/3/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $660.00 301390 STMA Arena Refrig Equip Maint Agreement
Paid Chk# 034595 8/17/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint -Buildings $14.26 1718280627 STMA Arena Mats, Mop, Laundry Bag
E 810-00000-405 Repair/Maint -Buildings $14.26 629-8271492 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 034596 8/17/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100SEP15 Emp Health Ins
Paid Chk# 034598 8/17/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $610.35 STMAJULY15 STMAArena 5898 Lachman Ave NE
Paid Chk# 034601 8/17/2015 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $72.38 STMA AUG15 STMA Arena Phone
Paid Chk# 034604 8/17/2015 DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings $2.99 85039 STMA Arena Mount Strips
Paid Chk# 034616 8/17/2015 MENARDS - BUFFALO
E 810-00000-405 Repair/Maint - Buildings $123.28 91482 STMA Arena Crack Sealer, Backer Rod
Paid Chk# 034622 8/17/2015 NITRO GREEN
E 810-00000-399 Miscellaneous $66.75 272650715 STMA Summer R-3
Paid Chk# 034635 8/17/2015 VETSCH PLUMBING SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings $140.00 11224 Repair Pin Hole on 1" Copper above laundry tub
Paid Chk# 034657 8/19/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $5,823.83 467150061 STMA Arena 5898 Lachman Ave
Paid Chk# 034663 8/25/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 SEPT2015 Emp Life, Dental, Stdis, Vision
810 STMA ARENA
$34,814.09
STMA Arean Board Mtg 09/14/15 page 11
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A,lbertvillf.
Smar Town lJvieq- 939 Gtu lifer. TMIA
Sa,
MANAGER' GENERAL UPDATE
Date: September 14th, 2015
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS —.TUNE, JULY AND AUGUST
Name
Prime -time
Youth Hockey
28 hours
AAA Hockey
22 hours
High School Boys/Girls
126.75 hours
Public Skating/OH
124.75 hours
Private rentals
45.5 hours
Learn to Skate
0 hours
Total hours 347 hours
city of
. Ilic el
Off-peak
Ice -In Schedule: Compressors went on June 41h and the area re -opened on June 131h
Summer Camps: Started ran from mid -July through August I" and I understand that the camps
were well attended.
Dehumidification: System continues to work well. On days will extreme heat and high
humidity we have noticed minor dripping on the east end of the rink, which was anticipated and
likely due to the louvers in the east side gable. Next week the mechanical contractor will be
doing the 1-year warranty inspection.
Mn Dept of Heatlth Indoor Ice Arena Inspection: No violations, inspection date July 23rd
Staffing: We are currently short on part-time staff and hoping to add Zamboni Drivers
(preferably 2) before the Youth Hockey season begins. Ideally we will find individuals with
operation experience and available on weeknights and weekends. In the swing season (October
thru March) these drives would be able to work about 20-25 hours per week.
Learn to Skate (LTS): We have been notified by Community Ed that due to no available
coaching staff there will not be a LTS program this season. Historically LTS utilized
approximately 20 plus total hours between their fall and spring programs.
Kraft Hockeyville USA 2015: Check was presented Wednesday July 291h 1:00pm at STMA
Arena. The $40,000 is held in the Arena's Dedicated Capital Improvement Fund and noted as
restricted.
STMA Arean Board Mtg 09/14/15 page 12
STMA ARENA BOARD — September 14th, 2015
Arena Manager — Written Report
Page 2 of 2
Music Licensing: We are again reviewing the music licensing requirements. If the Arena were
to play music from a source other than the radio, it could potentially be fined. Licensing Fees
with companies such as BMI cost approximately $1,000 annually.
Miscellaneous Projects
• Sidewalk: Earlier this summer the sunken panels along the front of the building were
mud jacked to correct potential tripping hazards
• Gutter Downspout: This past winter a visitor slipped on ice caused by a downspout
draining onto the sidewalk. This down spout was redirected away from the sidewalk.
• Black Matting: We are in the process of replacing worn rubber matting in various
locations, particularly in door openings. There will be a slight mismatch between the
new patches and existing, but the alternative would be to replace all matting.
• Board Cleaning: We anticipate board cleaning to occur in early October.
• Interior Painting: The locker rooms, the main corridor, player boxes, entry way,
bathrooms, and other public areas were painted over spring/summer.
Projects to Discuss
1. High School Locker Rooms: The High School Hockey Coaches would like to have a
doorway between their two locker rooms. We have not requested quotes for the work,
but believe the project could cost upwards of $4,500. Is this something the Arena Board
would be willing to pay for?
2. Locker Room Roof Repair: The rubber membrane around the parapet walls on the
locker -room addition is pulling away. We received to proposals for the repair with
$11,750 low quote (attach). Staff recommends authorizing this work.
3. Exterior Painting: The metal siding on the gabble ends is in need of paint, as well as,
six (6) entry doors. We have received two quotes for the work with the low quote being
$6,400 (attached). Staff recommends authorizing this work.
4. Parking Lot Striping: We are getting quotes to stripe the stalls, handicapped symbols,
and fire lanes. We like to have this work completed this fall, as most of the marking are
completely gone.
These projects would be funded through the Arena's Designated Capital Improvement Fund that
each entity contributes to each year.
STMA Arean Board Mtg 09/14/15 page 13
— ` s',
JLI- �- ® vK1LUiN
roofing
STMA Schools
Attn: Terry Zerwas
11343 501h Street NE
Albertville, MN 55301
—Proposal—
August I01h, 2015
RE: Misc. roof repairs to perimeter walls on existing EPDM rubber ballast roof @ STMA Ice Arena
After inspection of the above referenced roof, Horizon Roofing, Inc. proposes the following:
1. Provide all labor and material to repair four (4) perimeter walls on the existing EPDM rubber ballast roof system to
manufacturers current specifications as the existing rubber membrane along the wall details is failing and pulling away
which is allowing condensation and/or ice build-up to occur within the wall system during the winter months causing
roof leaking to occur as the weather warms.
2. All roofing debris will be removed from job site and hauled to a proper disposal area.
3. All work will be done to manufacturer's specifications and performed by skilled laborers.
A budgetary cost for the above listed work scope is Eleven thousand seven hundred fifty & 00/100 ($11,750.00).
All snow removal will be done on a time and material basis. All electrical or mechanical modifications required shall be the responsibility of the owner. Any unforeseen problems
that may arise such as wet insulation, deteriorated roof deck, deteriorated wood blocking, etc. will be brought to the Owner's attention; all additional repair work will be done on a
time and material basis in addition to the above sum.
Moisture that has entered into the building prior to Contractor's repair of the roofing system may result in mold growth. By signing the contract, Owner agrees to release
Contractor from any and all claims Owner, Owner's family members, employees, tenants or any other building occupants may have as a result of such mold growth. Further,
Owner agrees to defend, indemnify and hold Contractor Harmless from any and all penalties, actions, liabilities, costs, expenses and damages arising from or relating to the
presence of mold in Owner's building.
For the purposes of this proposal Horizon Roofing's scope of work shall not include the identification, detection, abatement, encapsulation or removal of asbestos or similar
hazardous substance. If we encounter any such products or materials in the course of performing our work, or if such hazardous materials are encountered by any other firm
performing work at the jobsite and we determine that such materials present a hazard to our employees, Horizon Roofing shall have the right to discontinue its work and remove its
employees from the jobsite until testing of the materials has been completed by a qualified contractor. After the testing has been done, Horizon Roofing will provide a proposal for
asbestos abatement and monitoring, and receive an extension of time to complete the work.
Accounts are payable upon completion of project and within ten (10) days of receipt of our invoice. A finance charge of I-1/2% per month will be assessed on all accounts past
due, which is an annual percentage rate of 18% to be imposed whenever there is an unpaid balance unless such balance is paid in full within one month of the date of the invoice.
This quote is subject to change after thirty (30) days. Feel free to contact us if you have any questions or if we can be of further service. If you should find this quote acceptable,
please sign below and return to our office. Please retain a copy for your files.
THANK YOU, for the opportunity to serve your roofing needs.
erel
Brad Kurr
Roof Services Manager
Arean Board Mtg 09/14/15 page 14
dam" -"N,T
lut�l�l�l�
r o o f i ng
May 2011, 2015
—Budgeting Purposes Onl-
*Please contact Horizon Roofing for an actual proposal/price for the below mentioned work scope*
STMA Schools
Attn: Terry Zerwas
11343 50th Street NE
Albertville, MN 55301
RE: Misc. roof repairs to perimeter walls on existing EPDM rubber ballast roof @ STMA Ice Arena
After inspection of the above referenced roof, Horizon Roofing, Inc. proposes the following:
1. Provide all labor and material to repair four (4) perimeter walls on the existing EPDM rubber ballast roof system to
manufacturers current specifications as the existing rubber membrane along the wall details is failing and pulling away
which is allowing condensation and/or ice build-up to occur within the wall system during the winter months causing
roof leaking to occur as the weather warms.
2. All roofing debris will be removed from job site and hauled to a proper disposal area.
3. All work will be done to manufacturer's specifications and performed by skilled laborers.
A budgetary cost for the above listed work scope is Fifteen thousand & 00/100 ($15,000.00).
All snow removal will be done on a time and material basis. All electrical or mechanical modifications required shall be the responsibility of the owner. Any unforeseen problems
that may arise such as wet insulation, deteriorated roof deck, deteriorated wood blocking, etc. will be brought to the Owner's attention; all additional repair work will be done on a
time and material basis in addition to the above sum.
Moisture that has entered into the building prior to Contractor's repair of the roofing system may result in mold growth. By signing the contract, Owner agrees to release
Contractor from any and all claims Owner, Owner's family members, employees, tenants or any other building occupants may have as a result of such mold growth. Further,
Owner agrees to defend, indemnify and hold Contractor Harmless from any and all penalties, actions, liabilities, costs, expenses and damages arising from or relating to the
presence of mold in Owner's building.
For the purposes of this proposal Horizon Roofing's scope of work shall not include the identification, detection, abatement, encapsulation or removal of asbestos or similar
hazardous substance. If we encounter any such products or materials in the course of performing our work, or if such hazardous materials are encountered by any other firm
performing work at the jobsite and we determine that such materials present a hazard to our employees, Horizon Roofing shall have the right to discontinue its work and remove its
employees from the jobsite until testing of the materials has been completed by a qualified contractor. After the testing has been done, Horizon Roofing will provide a proposal for
asbestos abatement and monitoring, and receive an extension of time to complete the work.
Accounts are payable upon completion of project and within ten (10) days of receipt of our invoice. A finance charge of 1-1/2% per month will be assessed on all accounts past
due, which is an annual percentage rate of 18% to be imposed whenever there is an unpaid balance unless such balance is paid in full within one month of the date of the invoice.
This quote is subject to change after thirty (30) days. Feel free to contact us if you have any questions or if we can be of further service. If you should find this quote acceptable,
please sign below and return to our office. Please retain a copy for your files.
THANK YOU, for the opportunity to serve your roofing needs.
Sincerely,
Brad Kurr
Roof Services Manager
Arean Board Mtg 09/14/15 page 15
High Performance Coatings Inc LON
568 50th Street NE
Buffalo, MN 55313
(320)815-2141 ffqj
highperformancecoatingsmn@hotmail.com
http://highperformancecoatingsinc.com
ESTIMATE
ADDRESS ESTIMATE # 1341
Albertville Ice Arena DATE 08/13/2015
Attn: Grant Fitch
Re: Exterior painting projects
ACTIVITY QTY RATE AMOUNT
Bid 5,800.00 5,800.00
Painting of front of building metal panels color "Blueblood".
Powerwash clean existing metal panels.
Apply one coat S-W DTM Bonding primer. Apply one coat S-W
Shercryl Topcoat. Materials, lift, labor
add ons 6 100.00 600.00
Painting of six exterior doors with same system as above
Fax 763-682-2353 TOTAL
$6,400.00
Accepted By Accepted Date
STMA Arean Board Mtg 09/14/15 page 16