2015-10-12 STMA Ice Arena Board Packetoily of
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STMA ARENA BOARD AGENDA
MONDAY, OCTOBER 12, 2015
ALBERTVILLE CITY HALL
6:30 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF SEPTEMBER 14, 2015 (pgs. 1-2)
4. FINANCE REPORTS
a) Approve the September list of claims as presented in the amount of $9,151.36 and
September report (pgs. 3-5)
5. ARENA MANAGER
a) Monthly report (pg. 6)
6. NEW BUSINESS
7. OLD BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
WPublic Data\Arena\2015 STMA Ice Arena\2015 Arena Agendas\2015-10-12 STMA Ice Agenda\10122015 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
September 14, 2015
6:00 p.m.
Present: Chairman Chris Schumm, Members Gayle Weber, John Vetsch, Cody Gulick (6:07), and
Walter Hudson were present. Member Jeff Lindquist was absent. Also present: STMA Ice Arena
Manager Grant Fitch, City Administrator Adam Nafstad, City Finance Director Tina Lannes, Jason
Johnson, Jerr Johnson, Brian Benson, John Hayden, Youth Hockey Association President Josh Opiola,
Roger Lucy, Tammy Tupper and Chris Hanson. The meeting was called to order at 6:05 p.m. by
Chairman Schumm.
Set Agenda
Members Weber\Vetsch moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Weber\Hudson moved to approve the minutes of the April 13, 2015 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes noted that there were two sets of financial reports that needed to be approved separately. In
addition Lannes pointed out the Kraft Hockeyville monies in the amount of $40,000 noted as restricted
in the Dedicated Capital Improvement Fund.
Members Vetsch\Weber moved to approve the April list of claims totaling $5,865.57 and the April
Financial Report as presented. All voted aye.
Members Vetsch\Hudson moved to approve the May -August list of claims totaling $34,814.09 and the
August Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch updated the Board with a summary of the summer operations
Member Vetsch asked about the North wall with regards that there appears to be moisture and if staff
was looking at options. Nafstad mentioned that staff was looking into options, but the new
dehumidification system has helped.
Fitch mentioned that the Learn to Skate program did not have any coaches available so there was, at
this point, no program for the 2015-2016 ice rental year. There was discussion amongst staff, the
Board and Youth Hockey about the potential loss of this program and what options were available.
Staff will continue to work with Community Education and Youth Hockey to see if there is a way to
continue to offer the Learn to Skate program.
Staff presented the music licensing requirements and was looking for direction from the Board about
securing a license from BMI75.
Members Hudson\Gulick moved to purchase the annual music license not to exceed $1,000. All voted
aye.
STMA Arena Board Mtg 10/12/14 Page 1
STMA Ice Arena
September 14, 2015 Minutes
Page 2
There was discussion on the annual maintenance including the upcoming matting replacement,
painting, and board cleaning. Chairman Schumm asked if we have a replacement plan for all major
items in the Arena. Nafstad mentioned that staff does have a deferred maintenance plan, but there is
no funding on the items.
Finch informed the Board about projects that staff needs direction. The high school would like
doorways between locker rooms so they could open them up as one large room so they can talk to all
athletes at the same time verses separately depending on if they are Varsity or JV. The Board had a
discussion to get a full understanding of the request. In addition, they also discussed the locker room
roof repair, exterior painting, and parking lot striping. The funding for these projects, including
adding a door between locker rooms (boys and girls) is an estimated cost of $28,000 which would
come from the Dedicated Capital Improvement Fund.
Members Vetsch\Gulick moved to go forward with all the projects discussed which include both boys
and girls locker room doorways to be added, locker room roof repair, exterior painting, and parking lot
striping. All voted aye.
Youth Hockey Association
Opiola updated the Board that the hockey registration shows the numbers are equal to last year and still
increasing and at the introductory level. The STMA Youth Hockey Association will be featured in the
USA Hockey Magazine on how they recruit and retain members.
Chris Hanson updated the Board that they have been working hard to help get the second sheet of ice.
They reviewed council minutes from both cities including the spring of 2011 and honor the statements
on record. On the record, Albertville Council stated that the Association would need to bring $600,000
to the table before starting the second sheet and St. Michael stated $1,000,000. Chris Hanson officially
notified the group and Board that Youth Hockey Association has procured the means to bring
$1,000,000 forward as asked for and requested. The funding includes $40,000 from Kraft
Hockeyville, $210,000 cash, $500,000 line of credit from two banks, and $250,000 from the Mighty
Ducks Grant. Youth Hockey Association will continue to fundraise to pay back the line of credit. In
order to fundraise, they need a formal funding plan. Youth Hockey is asking the entities to apply for
the Mighty Ducks Grant. If we receive the matching grant, the monies must be spent within 16 months
of receiving the grant.
Nafstad stated there are a lot of unknowns, but the request tonight is to put in the application for the
2015 monies available. In the application, we need to acknowledge that we do not have all the answers
such as cost, funding, timing etc.
Youth Hockey representatives, the STMA Ice Arena Board and Staff discussed the topic of the second
sheet of ice for a period of time covering a variety of topics. The Board congratulated Youth Hockey
for achieving the $1,000,000 goal.
Adiourn
Members Vetsch\Gulick moved to adjourn at approximately 7:47 p.m. All voted aye.
Attest
Tina Lannes, City Finance Director
STMA Arena Board Mtg 10/12/14 Page 2
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STMA Ice Arena Budget to Actual September 2015 (Cash Basis)
Income
Ice Rental (currently includes Dec Acct.
Rec.Collected
Concessions
Other Revenues (Advertising/LMC/ins claims)
Vending
Open Skate/Hockey, etc
Interest
Misc Revenue
Total Income
Expenses
Salaries, wages, taxes & Benefits
Supplies (Office, misc)
Supplies (Concession)
Fuel, Misc
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
2015 Actual
Sept 2015
YTD
%
2015 Budget
Actual
9/30/15
Annual
$271,700.00
$0.00
$150,353.50
55.34%
$32,000.00
$394.00
$20,313.87
63.48%
$14,500.00
$12,000.00
$12,500.00
86.21 %
$1,000.00
$0.00
$50.00
5.00%
$6,500.00
$575.00
$3,051.00
46.94%
$1,000.00
$0.00
$0.00
0.00%
$2,000.00
$148.00
$1,551.00
$328,700.00
$13,117.00
$187,819.37
57.14%
$115,713.00
$7,289.75
$77,259.70
66.77%
$1,500.00
$62.25
$1,288.56
85.90%
$13,250.00
$413.49
$5,779.12
43.62%
$1,800.00
$90.98
$998.39
55.47%
$15,000.00
$0.00
$9,947.84
66.32%
$2,700.00
$327.33
$1,859.00
68.85%
$900.00
$76.82
$649.35
72.15%
$70,000.00
$6,025.90
$32,817.18
46.88%
$29,500.00
$623.78
$11,173.16
37.88%
$17,800.00
$897.56
$14,509.02
81.51%
$1,400.00
$77.49
$1,528.39
109.17%
$9,000.00
$0.00
$9,291.00
103.23%
$11,920.61
$993.43
$8,940.51
75.00%
$725.00
$0.00
$478.76
66.04%
$10,000.00
$32.03
$1,578.21
15.78%
$27,500.00
$863.35
$12,134.19
44.12%
$328,708.61
$17,774.16
$190,232.38
57.87%
($8.61) ($4,657.16) ($2,413.01)
STMA Arena Board Mtg 10/12/14 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
September 30, 2015
Cash Balance Operations
Cash Balance 1/1/15 $108,337
Add Revenues (collected in 2015) $178,597
Less Expenses $190,232
Cash Balance 9/30/15 $ 96,701
Cash for operations $96,701
Total Cash Balance 9/30/15 $96,701
Accounts Receivable (invoiced)
Operations September 30, 2015 - $23,191.79
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/15
-$4,784
Dehumid 2nd pmt Albert ($18,241.91 billed 4/8)
$18,242
Dehumid 2nd pmt St. Mich ($18,241.91 billed 4/8)
$18,242
Dehumid 2nd pmt ISD 885 ($18,241.91 billed 4/8)
$18,242
2015 contribution rec. by St. Michael
$0
2015 contribution rec. by Albertville
$0
2015 contribution rec. by STMA Schools
$0
Kraft Hockeyville - Restricted
$40,000
Balance 9/30/15
$89,942
STMA Arena Board Mtg 10/12/14 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
September 2015
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 003893E 9/8/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $77.49 STMA SEP2015 STMA Arena Garbage
Paid Chk# 003901E 9/14/2015 FERRELLGAS
E 810-00000-212 Motor Fuels $38.29 1088369096 STMA Arena Propane
E 810-00000-212 Motor Fuels $52.69 1088519223 STMA Arena Propane
Paid Chk# 003902E 9/14/2015 WATSON COMPANY
E 810-00000-252 Food/Consessions For Resale $413.49 855365 STMA Arena Concessions
Paid Chk# 003903E 9/14/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA STMA Arena Fire Panel Oct 2015
Paid Chk# 003917E 9/21/2015 ZEE MEDICAL SERVICE
E 810-00000-200 Office Supplies (GENERAL) $62.25 54031402 STMA Arena First Aid Kit Replenish
Paid Chk# 034671 9/8/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $14.26 1718290521 STMAArena Mats, Mop, Laundry Bag
Paid Chk# 034672
9/8/2015
BCBS OF MINNESOTA
E 810-00000-130
Employer Paid Ins (GENERAL)
$752.75 C12611000CT1 Emp Health Ins
Paid Chk# 034703
9/8/2015
SCR, INC - ST. CLOUD
E 810-00000-405
Repair/Maint
- Buildings
$660.00 303279 STMA Arena Refrig Equip Maint Agreement
Paid Chk# 034712
9/14/2015
CHARTER COMMUNICATIONS
E 810-00000-321
Telephone
$5.37 STMASEP15 STMA Cable TV
E 810-00000-321
Telephone
$71.45 STMASEP15 STMAArena Phone
Paid Chk# 034715 9/21/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $16.40 1718299519 STMAArena Mats, Mop, Laundry Bag
Paid Chk# 034716 9/21/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $623.78 STMAAUG15 STMAArena 5898 Lachman Ave NE
Paid Chk# 034745 9/21/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $5,997.95 STMAAUG15 STMAArena 5898 Lachman Ave
Paid Chk# 034747 9/24/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 OCT2015 Emp Life, Dental, Stdis, Vision
810 STMA ARENA
$9,151.36
STMA Arena Board Mtg 10/12/14 Page 5
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MANAGER' GENERAL UPDATE
Date: October 12th, 2015
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS — SEPTEMBER
Name
Prime -time
Youth Hockey
85 hours
AAA Hockey
0 hours
High School Boys/Girls
0 hours
Public Skating/OH
14.5 hours
Private rentals
25.5 hours
Learn to Skate
0 hours
Total hours 125 hours
Music Licensing: Licensing through BMI was purchased in September.
city of
. Ilic el
Off-peak
Recent Projects
• Locker Room Roof Repair: The rubber membrane around the perimeter walls on the
locker -room addition has been repaired and the project is complete.
• Exterior Painting: The metal siding on the gabble ends has been painted along with the
six entry doors.
Parking Lot Striping: Completed 10-01-15
Knight to Remember/2016: Event is scheduled for March 12.
Ice out: Scheduled March 1.
STMA YHA:
Registration occurred September 121h
Season started September 141h (skills and drills)
YH Try -outs Girls September 251h, 261h and 271h
YH Try -outs Boys October 3ra, 4th, 5th, 9th, 10' and I Ith
Staffing: We are currently short on part-time staff and hoping to add Zamboni Drivers
(preferably 2) before the Youth Hockey season begins. Ideally we will find individuals with
operation experience and available on weeknights and weekends. In the swing season (October
thru March) these drives would be able to work about 20-25 hours per week.
Locker Room Doors: We are moving ahead with two sets of swing style doors. The doors and
steel header have been ordered and once the items are delivered we will have the concrete
sawing contractor cut the wall openings.
STMA Arena Board Mtg 10/12/14 Page 6