2015-11-15 STMA Ice Arena Board Packetoily of
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STMA ARENA BOARD AGENDA
MONDAY, NOVEMBER 9, 2015
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF OCTOBER 12, 2015 (pg. 1)
4. FINANCE REPORTS
a) Approve the October list of claims as presented in the amount of $27,938.75 and
October report (pgs. 2-4)
5. ARENA MANAGER
a) Monthly report (pgs. 5-9)
6. NEW BUSINESS
7. OLD BUSINESS
a) Second Sheet Discussion
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
WPublic Data\Arena\2015 STMA Ice Arena\2015 Arena Agendas\2015-11-09 STMA Ice Agenda\11092015 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
October 12, 2015
6:30 p.m.
Present: Chairman Chris Schumm, Members Jeff Lindquist, Gayle Weber, John Vetsch, Cody Gulick,
and Walter Hudson were present. Also present: City Administrator Adam Nafstad, City Clerk
Kimberly Olson, Youth Hockey Association President Josh Opiola, Roger Lucy, and Chris Hanson.
The meeting was called to order at 6:30 p.m. by Chairman Schumm.
Set Agenda
Members Vetsch/Hudson moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Weber/Hudson moved to approve the minutes of the April 13, 2015 Board Meeting as
presented. Aye: Schumm, Gulick, Hudson, Vetsch, and Weber. Abstain: Lindquist.
Finance Reports
Hudson inquired if the the budget to actual figures will eventually even out. Nafstad replied that with
the summer months, they see a loss but that will be recouped with the new season.
Members Lindquist/Weber moved to approve the September list of claims totaling $9,151.36 and the
September Financial Report as presented. All voted aye.
Arena Manager's Report
Nafstad stated that work is commencing on the locker room doors. The locker room roof repair and
exterior painting is complete. He stated the face of the north wall will be pressured washed.
Youth Hockey Association
Opiola updated the Board that hockey tryouts are over.
New Business
Nafstad stated the joint meeting of the cities of Albertville and St. Michael and the STMA School
Board immediately follows the meeting. Hudson stated that the area of focus for him would be to see if
there is consensus among each entity for a funding package. Nafstad stated that the estimated cost is a
fluid figure and is based on the previously preferred concept, inflation, overhead, bleachers and
concessions.
Adiourn
Members Lindquist/Hudson moved to adjourn at approximately 6:53 p.m. All voted aye.
Attest:
Tina Lannes, City Finance Director
STMAArena Mtg 11/09/15 page 1
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STMA Ice Arena Budget to Actual October 2015 (Cash Basis)
Income
Ice Rental (currently includes Dec Acct.
Rec.Collected
Concessions
Other Revenues (Advertising/LMC/ins claims)
Vending
Open Skate/Hockey, etc
Interest
Misc Revenue
Total Income
Expenses
Salaries, wages, taxes & Benefits
Supplies (Office, misc)
Supplies (Concession)
Fuel, Misc
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
2015 Actual
Sept 2015
YTD
%
2015 Budget
Actual
9/30/15
Annual
$271,700.00
$20,792.50
$171,146.00
62.99%
$32,000.00
$2,592.25
$22,906.12
71.58%
$14,500.00
$0.00
$12,500.00
86.21 %
$1,000.00
$0.00
$50.00
5.00%
$6,500.00
$501.00
$3,552.00
54.65%
$1,000.00
$0.00
$0.00
0.00%
$2,000.00
$192.00
$1,743.00
$328,700.00
$24,077.75
$211,897.12
64.47%
$115,713.00
$8,146.98
$85,406.68
73.81%
$1,500.00
$0.00
$1,288.56
85.90%
$13,250.00
$954.24
$6,733.36
50.82%
$1,800.00
$76.58
$1,074.97
59.72%
$15,000.00
$37.50
$9,985.34
66.57%
$2,700.00
$0.00
$1,859.00
68.85%
$900.00
$79.30
$728.65
80.96%
$70,000.00
$5,510.19
$38,327.37
54.75%
$29,500.00
$700.74
$11,873.90
40.25%
$17,800.00
$846.81
$15,355.83
86.27%
$1,400.00
$76.88
$1,605.27
114.66%
$9,000.00
$0.00
$9,291.00
103.23%
$11,920.61
$993.34
$9,933.85
83.33%
$725.00
$0.00
$478.76
66.04%
$10,000.00
$0.00
$1,578.21
15.78%
$27,500.00
$8,000.57
$20,134.76
73.22%
$328,708.61
$25,423.13
$215,655.51
65.61%
($8.61) ($1,345.38) ($3,758.39)
STMAArena Mtg 11/09/15 page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
October 31, 2015
Cash Balance Operations
Cash Balance 1/1/15 $108,337
Add Revenues (collected in 2015) $178,597
Less Expenses $215,656
Cash Balance 10/31/15 $ 71,278
Cash for operations $71,278
Total Cash Balance 10/31/15 $71,278
Accounts Receivable (invoiced)
Operations October 31, 2015 - $40,950.00
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/15-$4,784
Dehumid 2nd pmt Albert ($18,241.91 billed 4/8) $18,242
Dehumid 2nd pmt St. Mich ($18,241.91 billed 4/8) $18,242
Dehumid 2nd pmt ISD 885 ($18,241.91 billed 4/8) $18,242
Rubber Ballast Roof System-$11,750
2015 contribution rec. by St. Michael (billed 11/4/15) $0
2015 contribution rec. by Albertville (billed 11/4/15) $0
2015 contribution rec. by STMA Schools (billed 11/4/15) $0
Kraft Hockeyville - Restricted $40,000
Balance 10/31/15 $78,192
STMA Arena Mtg 11/09/15 page 3
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
October 2015
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 003956E 10/5/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $76.88 October 2015 STMA Arena Garbage
Paid Chk# 003959E 10/19/2015 COURI & RUPPE, P.L.L.P.
E 810-00000-304 Legal Fees $37.50 101315 STMA Arena
Paid Chk# 003964E 10/19/2015 FERRELLGAS
E 810-00000-212 Motor Fuels $38.29 1088660320 STMA Arena Propane
E 810-00000-212 Motor Fuels $38.29 1088787139 STMA Arena Propane
Paid Chk# 003972E 10/19/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMANOV2015 STMAArena Fire Panel Monitor Nov15
Paid Chk# 034753 10/5/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint -Buildings $16.40 1718308473 STMAArena Mats, Mop, Laundry Bag
E 810-00000-405 Repair/Maint -Buildings $16.40 1718317325 STMAArena Mats, Mop, Laundry Bag
Paid Chk# 034769 10/5/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint -Buildings $660.00 304662 STMA Arena Refrig Maint Contract
Paid Chk# 034778 10/14/2015 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $71.39 STMAOCT15 STMAArena Phone
E 810-00000-321 Telephone $7.91 STMAOCT15 STMAArena Cable TV
Paid Chk# 034781 10/19/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $19.70 1718326200 STMAArena Mats, Mop
Paid Chk# 034782 10/19/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100NOV1 Emp Health Ins
Paid Chk# 034785 10/19/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $700.74 5390131-OSEP15 STMAArena 5898 Lachman
Paid Chk# 034787 10/19/2015 COCA COLA ENTERPRISES BOTTLING
E 810-00000-254 Soft Drinks/Mix For Resale $954.24 188193315 STMAArena Soda & Powerade
Paid Chk# 034795 10/19/2015 HIGH PERFORMANCE COATINGS, INC
E 810-00000-405 Repair/Maint -Buildings $6,700.00 1902
Paid Chk# 034796 10/19/2015 HORIZON ROOFING
E 811-00000-520 Buildings and structures $11,750.00 98132
Paid Chk# 034808 10/19/2015 STEP SAVER INC
E 810-00000-405 Repair/Maint -Buildings $108.07 93962
STMAArena Paint Front, Powerwash, Paint Doors
STMA Arena rubber ballast roof system repair
STMA Arena Bulk Salt
Paid Chk# 034810 10/19/2015 SUPERIOR STRIPING, INC.
E 810-00000-405 Repair/Maint -Buildings $480.00 38325 STMAArena Parking Lot Striping
Paid Chk# 034817 10/26/2015 XCEL ENERGY
E 810-00000-381 Electric Utilities $5,482.24 STMASEPT2015 STMA Arena 5898 Lachman Ave
810 STMA ARENA
$27,938.75
STMAArena Mtg 11/09/15 page 4
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MANAGER' GENERAL UPDATE
Date: November 9th, 2015
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS — OCTOBER
Name
Prime -time
Youth Hockey
184 hours
AAA Hockey
0 hours
High School Boys/Girls
21.5 hours
Public Skating/OH
11.25 hours
Private rentals
1.5 hours
Learn to Skate
0 hours
Total hours 218.25 hours
city of
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Off-peak
Northern Exterior Wall: The exterior wall was pressure washed earlier this fall to remove the
staining and mold growth. Staff will look into adding a gutter to the north wall to reduce
staining.
Locker Room Doors: The doors and frames have been delivered and we are waiting for the
steel header. We will have the concrete contractor cut the wall openings when all materials are
on site.
Snow Retention (Arena Roof): Each year since we replaced the roof, the snow retention clips
have broken away from the standing seams. These repairs are not covered under existing arena
roof warranty. The low quote to replace the clips is $1,998, however, the manufacture is
recommending adding more retention bars to prevent this problem from happening every spring.
The added cost is $2,800 for a total repair cost of $4798. Ebert Construction submitted the low
quote (attached). This work needs to be completed before winter.
Work Experience program: I will be meeting with Jen Fox (Monticello/STMA work
coordinator) in the coming weeks to discuss this program. The Work Experience program is
where students gain work skills/habits in a paid or non -paid situation (it has also been called On
the Job training OTJ).
Staffing: We are short on part-time staff and in need of adding Zamboni Drivers (preferably 2)
as soon as possible. Ideally we will find individuals with operation experience and available on
weeknights and weekends. In the swing season (October thru March) these drives would be able
to work about 20-25 hours per week, and potentially more. We have an ad in the local paper, on
the city website, with the school, thru arena manager's association, and on the LMC website.
We have not received any interest. The wage range for the position is $10 to 14 per hour, based
on experience.
STMAArena Mtg 11/09/15 page 5
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St. Michael -Albertville Ice Arena October 29, 2015
Attn: Grant Fitch
5898 Lachman Avenue
Albertville, MN 55301
RE: Snow Retention Replacement - Price #1
GENERAL SCOPE:
Replace four total sections of existing snow retention that was released due to access
snow loads. The four section are on the south side and include a 28' section, 16', 22,
and 14' section.
Note: This proposal excludes the white metal finish strip to eliminate cost. A cost can
be provided if the metal white strip is required.
TOTAL PROPOSAL.......................................................................$1,998.00
Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Grant Fitch or St. Michael -Albertville Ice Arena Date
Ebert Construction Date
Page 1 of 1
Snow Retention Price #1 .doc
STMA Arena Mtg 11/09/15 page 7
PH (763) 498. 7844 FX (763) 498. 9951 (800) 627. 1669
St. Michael -Albertville Ice Arena
Attn: Grant Fitch
5898 Lachman Avenue
Albertville, MN 55301
RE: Additional Snow Retention - Price #2
GENERAL SCOPE:
October 29, 2015
Additional snow retention to be placed above the existing based on recommendations
from the manufacture. Additional retention will include the following sections one at 28',
16', 22'and 14'section. This is no guarantee based on average snow falls but would
be the next step to improve the weight release factor.
Note: This proposal excludes the white metal finish strip to eliminate cost. A cost can
be provided if the metal white strip is required.
This price is based on the install at the same time as price one replacement. The
proposed cost would increase if completed at a different date.
Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Grant Fitch or St. Michael -Albertville Ice Arena
Date
Ebert Construction
Date
Page 1 of 1
Additional Snow Retention Price #2 - dOC
STMA Arena Mtg 11/09/15 page 8
OF www.eberteonst.com
PH (763) 498. 7844 FX (763) 498. 9951 (800) 627. 1669
St. Michael -Albertville Ice Arena
Attn: Grant Fitch
5898 Lachman Avenue
Albertville, MN 55301
RE: Roof Jack/Boot Maintenance - Price #3
GENERAL SCOPE:
October 29, 2015
Based on the inspection of the snow guards the existing roof ja(.:*s/roof boots could use
new mastic sealant. Overtime the sealant around penetration will breakdown.
This price is based on the install at the same time as price one replacement. The
proposed cost would increase if completed at a different date.
TOTAL PROPOSAL.......................................................................$290.00
Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Grant Fitch or St. Michael -Albertville Ice Arena Date Ebert Construction
Page 1 of 1
Price #3.doc
STMA Arena Mtg 11/09/15 page 9
www.eberteonst.com