2015-12-14 STMA Ice Arena Board Packetoily of
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STMA ARENA BOARD AGENDA
MONDAY, DECEMBER 14, 2015
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF NOVEMBER 9, 2015 (pgs. 1-2)
4. FINANCE REPORTS
a) Approve the November list of claims as presented in the amount of $10,649.92 and
November report (pgs.3-6)
5. ARENA MANAGER
a) Monthly report (pg.7)
6. NEW BUSINESS
7. OLD BUSINESS
a) Second Sheet Expansion Discussion
b) Mighty Ducks Grant
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
WPublic Data\Arena\2015 STMA Ice Arena\2015 Arena Agendas\2015-12-14 STMA Ice Agenda\12142015 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
November 9, 2015
6:30 p.m.
Present: Chairman Chris Schumm, Members Jeff Lindquist, Gayle Weber, John Vetsch, Cody Gulick,
and Walter Hudson were present. Also present: City Administrator Adam Nafstad, City Finance
Director Tina Lannes, Youth Hockey Association President Josh Opiola, Roger Lucy, and Chris
Hanson. The meeting was called to order at 6:04 p.m. by Chairman Schumm.
Set Agenda
Members Lindquist\Hudson moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Gulick\Weber moved to approve the minutes of the October 12, 2015 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes noted that the 811 Fund, Capital, was used for the ballast roof systems in the amount of
$11,750.
Members Lindquist/Vetsch moved to approve the September list of claims totaling $27,938.75 and
the October Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch updated the board on several items including the snow retention system on the roof. The system
has broken away from the standing seems and does so every year. The recommendation from staff is
to install an additional row of retention clips on the roof. These items are not covered under warranty
for the roof. In addition Fitch noted that there is currently a shortage of staff and he is actively looking
for employees.
Youth Hockey Association
Hanson addressed the board first by mentioning that the association appreciates the extra time and
meetings that all the entities have put in for the second sheet of ice this far. In addition he noted a
correction to the line of credit they have stating that the Central Bank has removed their default clause
regarding the assignment of ice time.
Member Vetsch asked about when the rink tours would begin. Chris mentioned that it was the
understanding that those would occur after the November 301h meeting when there would be clearer
direction. The board discussed second sheet option and what items should be available or discussed at
the j oint meeting. Items mentioned were levy tolerance, tours of other arenas, funding options and
limits, what type of facility, Might Ducks Grant and timeline for the project. Member Weber spoke of
the architectural work that has been completed and the preferred concepts previously developed. In
addition, Member Hudson mentioned the order of operation and the need to determine the range of
funds each entity is willing to commit to before going on tours. The board discussed the order of
operation and directed staff to have the joint meeting start with the discussion of an eight million dollar
rink so there would be a clear determination of intent for what type of facility is needed.
Adiourn
Members Vetsch/Hudson moved to adjourn at approximately 7:13 p.m. All voted aye.
Attest:
STMA Arena Board Mtg 12/14/15 Page 1
STMA Ice Arena
November 9, 2015 Minutes
Page 2
Tina Lannes, City Finance Director
STMA Arena Board Mtg 12/14/15 Page 2
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STMA Ice Arena Budget to Actual November 2015 (Cash Basis)
Income
Ice Rental (currently includes Dec Acct.
Rec.Collected
Concessions
Other Revenues (Advertising/LMC/ins claims)
Vending
Open Skate/Hockey, etc
Interest
Misc Revenue
Total Income
Expenses
Salaries, wages, taxes & Benefits
Supplies (Office, misc)
Supplies (Concession)
Fuel, Misc
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
2015 Actual
Nov 2015
YTD
%
2015 Budget
Actual
11/30/15
Annual
$271,700.00
$3,621.25
$174,767.25
64.32%
$32,000.00
$6,137.25
$29,043.37
90.76%
$14,500.00
$0.00
$12,500.00
86.21 %
$1,000.00
$0.00
$50.00
5.00%
$6,500.00
$595.00
$4,147.00
63.80%
$1,000.00
$0.00
$0.00
0.00%
$2,000.00
$279.00
$2,022.00
$328,700.00
$10,632.50
$222,529.62
67.70%
$115,713.00
$10,565.09
$95,971.77
82.94%
$1,500.00
$0.00
$1,288.56
85.90%
$13,250.00
$2,155.83
$8,889.19
67.09%
$1,800.00
$162.98
$1,237.95
68.78%
$15,000.00
$816.48
$10,801.82
72.01 %
$2,700.00
$58.00
$1,917.00
71.00%
$900.00
$79.30
$807.95
89.77%
$70,000.00
$4,859.45
$43,186.82
61.70%
$29,500.00
$822.92
$12,696.82
43.04%
$17,800.00
$1,492.06
$16,847.89
94.65%
$1,400.00
$134.19
$1,739.46
124.25%
$9,000.00
$0.00
$9,291.00
103.23%
$11,920.61
$993.38
$10,927.23
91.67%
$725.00
$68.00
$546.76
75.42%
$10,000.00
$0.00
$1,578.21
15.78%
$27,500.00
$1,188.26
$21,323.02
77.54%
$328,708.61
$23,395.94
$239,051.45
72.72%
($8.61) ($12,763.44) ($16,521.83)
STMA Arena Board Mtg 12/14/15 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
November 30, 2015
L,asn 6aiance vperauori5
Cash Balance 1/1/15 $108,337
Add Revenues (collected in 2015) $178,597
Less Expenses $239,051
Cash Balance 11/30/15 $ 47,882
Cash for operations
Total Cash Balance 11/30/15
$47,882
$47,882
Accounts Receivable (invoiced)
Operations November 30, 2015 - $43,525
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/15
-$4,784
Dehumid 2nd pmt Albert ($18,241.91 billed 4/8)
$18,242
Dehumid 2nd pmt St. Mich ($18,241.91 billed 4/8)
$18,242
Dehumid 2nd pmt ISD 885 ($18,241.91 billed 4/8)
$18,242
Rubber Ballast Roof System
-$11,750
2015 contribution rec. by St. Michael (billed 11/4/15)
$15,000
2015 contribution rec. by Albertville (billed 11/4/15)
$15,000
2015 contribution rec. by STMA Schools (billed 11/4/15)
$15,000
Kraft Hockeyville - Restricted
$40,000
Balance 11/30/15
$123,192
STMA Arena Board Mtg 12/14/15 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
November 2015
Check Amt Invoice Comment
Paid Chk# 004008E 11/2/2015 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $134.19 NOV2015 STMA Arena Garbage
Paid Chk# 004011E
11/2/2015 WATSON COMPANY
E 810-00000-252
Food/Consessions For Resale
$773.75 857250
STMA Arena Concessions
E 810-00000-252
Food/Consessions For Resale
$446.40 857455
STMA Arena Concessions
Paid Chk# 004032E
11/16/2015 FERRELLGAS
E 810-00000-212
Motor Fuels
$81.49 1088928480
STMA Arena Propane
E 810-00000-212
Motor Fuels
$81.49 1088997602
STMA Arena Propane
Paid Chk# 004044E
11/16/2015 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381
Electric Utilities
$27.95 STMA
STMA Arena Fire Panel Monitor Dec 2015
Paid Chk# 034820 11/2/2015 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint -Buildings $19.70 1718335157 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 034822 11/2/2015 BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL) $97.14 153434
Paid Chk# 034835 11/2/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 NOV 2015
Paid Chk# 034844 11/2/2015 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $660.00 306165
Paid Chk# 034848 11/2/2015 STMAYHA
E 810-00000-405 Repair/Maint - Buildings $120.00 6785
Paid Chk# 034855 11/5/2015 CARD SERVICES(ARENA)
E 810-00000-252 Food/Consessions For Resale $16.00 101708 CB951
POS & Fixed Asset Support
Emp Life, Dental, Stdis, Vision
STMA Arena Refrig Equip Maintenance
STMA Arena Ice Melt
STMA Arena Concesstions
Paid Chk# 034858 11/5/2015 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $7.91 STMA NOV15 STMA Arena Cable TV
Paid Chk# 034908 11/16/2015 ALS COFFEE
E 810-00000-252 Food/Consessions For Resale $919.68 125598 STMA Arena Concessions
Paid Chk# 034910 11/16/2015 ARAMARK UNIFORM SERVICES
E 101-42000-405 Repair/Maint - Buildings $14.90 1718344296 FD Mats
Total ARAMARK UNIFORM SERVICES $409.56
Paid Chk# 034911 11/16/2015 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $752.75 C1261100 Emp Health Ins
Paid Chk# 034914 11/16/2015 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $822.92 53901310OCT1 STMA Arena 5898 Lachman Ave
STMA Arena Board Mtg 12/14/15 Page 5
Check Amt Invoice Comment
Paid Chk# 034939 11/16/2015 PICK ELECTRIC
E 810-00000-405 Repair/Maint -Buildings $125.00 110215 STMA Arena GFI Rceptacle, Cover, Photo Eye rear of bldg.
Paid Chk# 034942
11/16/2015 POSTMASTER
E 810-00000-433
Dues and Subscriptions
$68.00 110215
STMA Arena Box #193
Paid Chk# 034952
11/18/2015 AMERICAN SUPPLY GROUP INC.
E 810-00000-405
Repair/Maint - Buildings
$263.56 46210
STMA Arena Cleaners
Paid Chk# 034953
11/18/2015 CHARTER COMMUNICATIONS
E 810-00000-321
Telephone
$71.39 STMA
STMA Arena Phone
Paid Chk# 034955
11/18/2015 XCEL ENERGY
E 810-00000-381
Electric Utilities
$4,831.50 STMA
STMA Arena 5898 Lachman Ave
Paid Chk# 034959 11/24/2015 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $164.55 DEC 2015 Emp life, Dental Stdis, Vision
810 STMA ARENA
$10,649.92
STMA Arena Board Mtg 12/14/15 Page 6
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MANAGER' GENERAL UPDATE
Date: December 14th, 2015
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS — NOVEMBER
Name
Prime -time
Youth Hockey
155.5 hours
AAA Hockey
0 hours
High School Boys/Girls
49.5 hours
Public Skating/OH
10.5 hours
Private rentals
1 hour
Learn to Skate
0 hours
Total hours 216.5 hours
city of
. Ilic el
Off-peak
Locker Room Doors: Last week the doorways between those locker rooms used by the high
school were installed.
Snow Retention (Locker Room Roof): Project completed 11/20/15
Operations: No major repairs at this time.
Work Experience program:
The Work Experience program is where students gain work skills/habits in a non -paid situation.
(It has also been called On the Job training OTJ) the arena will work with the student by
providing direction, task lists and evaluations. Each student that is put at a site needs to set work
goals which can range from organization, attention to detail or completing tasks. A job coach
will be provided. Two workers will be coming in 2 times each week and will work for an hour
with their job coach starting 12/17/15.
STMA Arena Board Mtg 12/14/15 Page 7