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STMA ARENA BOARD AGENDA
MONDAY, MAY 99 2016
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF APRIL 11, 2016 (pg.1)
4. FINANCE REPORTS
a) Approve the April list of claims as presented in the amount of $14,841.83 and April
report (pgs.2-4)
5. ARENA MANAGER
a) Monthly report (pg.5)
6. OLD BUSINESS
7. NEW BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
M:\Public Data\Arena\2016 STMA Iee Arena\2016 Iee Arena Agendas\2016-05-09\050916 STMA Agenda.doe
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
April 11, 2016
6:00 p.m.
Present: Members Gayle Weber, John Vetsch, Walter Hudson, and Chairman Chris Schumm.
Members Gulick and Lindquist were absent. Also present: City Administrator Adam Nafstad, Youth
Hockey Association Chris Hanson, and Caroline Stutsman of BerganKDV. The meeting was called to
order at 6:00 p.m. by Chairman Schumm.
Set Agenda
Members Vetsch/Hudson moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Weber/Hudson moved to approve the minutes of the March 14, 2016 Board Meeting as
presented. All voted aye.
2015 Audit
Stutsman presented the audit and 2015 financials. In general, the year ended with 2015 revenues
exceeding expenses by $24,533, which was primarily due to less than projected utility expenses.
Member Hudson inquired about resources needed to fully comply with segregation of accounting
duties. Stutsman stated more than two additional accounting staff would be needed.
Members Vetsch/Hudson moved to accept the 2015 audit as presented. All voted aye.
Finance Reports
Members Vetsch/Hudson moved to approve the March list of claims totaling $11,697.43 and the
March Financial Report as presented. All voted aye.
Arena Manager's Report
Nafstad noted the renewal of the maintenance contract with SCR.
2016 Budget
Members Vetsch/Hudson moved to adopt the 2016 Budget as presented. All voted aye.
Youth Hockey Association
Mr. Hanson inquired about improved budget tracking; specifically, if a column could be added to the
monthly financials showing percentage of Actual YTD to Budgeted YTD.
Nafstad suggested showing YTD Ice Rental vs.YTD Projected Rental.
Member Hudson asked Nafstad to follow up with potential options.
Adiourn
Meeting adjourned at approximately 6:30 p.m.
Attest:
Adam Nafstad, City Administrator
STMA Arena Board Mtg 05/09/16 Page 1
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STMA Ice Arena Budget to Actual April 2016 (Cash Basis)
Income
Ice Rental
Concessions
Other Revenues (Advertising/LMC/Ins Claims)
Vending
Open Skate/Hockey, etc.
Interest
Misc. Revenue
Total Income
Expenses
Salaries, Wages, Taxes & Benefits
Supplies (Office, Misc)
Supplies (Concession)
Fuel, Misc.
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
2016 Actual
Apr 2016
YTD
%
2016 Budget
Actual
4/30/16
Annual
$271,700.00
$695.00
$131,790.00
48.51 %
$35,000.00
$488.50
$17,136.25
48.96%
$14,500.00
$0.00
$0.00
0.00%
$1,000.00
$0.00
$484.25
48.43%
$6,500.00
$0.00
$1,235.00
19.00%
$1,000.00
$0.00
$0.00
0.00%
$2,000.00
$0.00
$930.00
$331,700.00
$1,183.50
$151,575.50
45.70%
$120,018.04
$6,979.82
$41,713.21
34.76%
$1,600.00
$0.00
$634.27
39.64%
$13,950.00
$0.00
$5,466.60
39.19%
$1,800.00
$107.89
$520.25
28.90%
$15,000.00
$5,200.00
$6,630.81
44.21 %
$2,700.00
$0.00
$1,684.00
62.37%
$900.00
$82.99
$323.54
35.95%
$66,800.00
$1,013.94
$11,030.10
16.51%
$25,000.00
$897.59
$5,497.48
21.99%
$20,000.00
$2,524.86
$11,452.84
57.26%
$2,400.00
$0.00
$1,446.73
60.28%
$9,569.73
$5,640.00
$7,980.00
83.39%
$12,278.23
$1,023.19
$4,092.76
33.33%
$2,185.00
$0.00
$1,469.67
67.26%
$10,000.00
$278.52
$285.71
2.86%
$27,500.00
$718.40
$3,324.17
12.09%
$331,701.00
$24,467.20
$103,552.14
31.22%
($1.00) ($23,283.70) $48,023.36
STMA Arena Board Mtg 05/09/16 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
April 30, 2016
Cash Balance Operations
Cash Balance Operations 1/1/16
$124,126
Less Receivables for 2015 collected 2016
$(12,113)
Add Revenues (collected in 2016)
$151,576
Less Expenses
$103,552
Cash Balance Operations 4/30/16
$160,036
Accounts Receivable (invoiced)
Operations April 30, 2016 - $4,417.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/16 $121,014
Arena Wall ($8,936)
Rebate Centerpoint Energy $6,500
Balance 4/30/16 $118,578
STMA Arena Board Mtg 05/09/16 Page 3
STMA Ice Arena Vendor Check Detail Register
April 2016
Check Amt Invoice Comment
Paid Chk# 004438E 4/11/2016 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA STMAArena Fire Panel Monitor MAY 16
Paid Chk# 004444E 4/18/2016 FERRELLGAS
E 810-00000-212 Motor Fuels $95.89 1091143118 STMA Arena Propane
E 810-00000-212 Motor Fuels $12.00 RNT6392337 STMAArena Cylinder Rack Rental
Paid Chk# 035413 4/4/2016 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $19.70 1718426110 STMAArena Mats, Mop, Laundry Bag
Paid Chk# 035414 4/4/2016 BERGAN KDV
E 810-00000-301 Auditing and Acct g Services $5,000.00 912318 STMAArena 2015 Audit Interim Billing
Paid Chk# 035415 4/4/2016 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL) $200.00 6019 STMAArena Ice Removal
Paid Chk# 035435 4/11/2016 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $7.91 STMA STMA Arena Cable TV
E 810-00000-321 Telephone $75.08 STMA STMA Arena Telephone
Paid Chk# 035436 4/11/2016 HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip $278.52 700223723 STMA Arena Advance Adfinity20C Service
Paid Chk# 035437 4/11/2016 LEAGUE OF MN CITIES INS TRUST
E 810-00000-361 General Liability Ins $5,640.00 32212 STMAArena Prop, Liability, Auto, Equip Ins
Paid Chk# 035442 4/18/2016 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $19.70 1718435234 STMAArena Mats, Mop, Laundry Bag
Paid Chk# 035443 4/18/2016 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $902.50 C1261100MAY2 Emp Health Ins
Paid Chk# 035446 4/18/2016 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $897.59 STMA MAR2016 STMA Arena 5898 Lachman Ave
Paid Chk# 035447 4/18/2016 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings $19.00 101X28747700 STMAArena DI Carbon Standby Rental
Paid Chk# 035468 4/18/2016 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings
Paid Chk# 035478 4/21/2016 XCEL ENERGY
E 810-00000-381 Electric Utilities
810 STMA ARENA
$660.00 313323 STMAArena Refrig Equip Maint
$985.99 0616278508 STMA Arena 5898 Lachman Ave
$14,841.83
STMA Arena Board Mtg 05/09/16 Page 4
VOX!
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MANAGER'S GENERAL UPDATE
Date: May 91, 2016
To: STMA Ice Arena Board
From: Grant Fitch, STMA Ice Arena Manager
ICE ARENA RENTAL HOURS — APRIL
Name
Prime -time
Youth Hockey
0 hours
Adult Hockey
0 hours
High School Boys/Girls
0 hours
Public Skating/OH
0 hours
Private rentals
0 hours
Lacrosse
98 hours
Total hours 98 hours
Ice -In Schedule: Compressors on June 2nd
Tack floor June 41h and 5th
Paint floor, install logos, lines and goal -creases June 6th
Flood June 7th through the 12th
Rink Open: First Ice rental Monday June 13th
Ice Time sold (June through August 2016): Total hours 275 to date
Summer Hockey Camps: Start in June andrun through August
Spring Projects
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Off-peak
• Reverse Osmosis: The RO system struggles to keep up when filling the Olympia. 4
membranes need to be replaced before Ice install. Existing membranes are about 10 years
old, cost $2044 (filters ordered for install by June 1st 2016)
• Black Matting: replacing worn rubber matting in various locations, particularly in door
openings.
• Exterior North wall: Due to rain run-off, soil along the north wall has eroded along the
foundation. Approximate cost to repair $1900, price includes adding dirt and rock to
prevent future problems.
• Board Cleaning: Scheduled for July 2016
• Olympia repair: replace bearings on horizontal and vertical augers, inspect all hydraulic
hoses and fluids.
STMA Arena Board Mtg 05/09/16 Page 5