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2016-08-08 STMA Ice Arena Board Packetoily of A,lbertville t. Michael � 5mol To n Lining. Bia ay. Ufa. STMA ARENA BOARD AGENDA MONDAY, AUGUST 8, 2016 ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER — ROLL CALL 2. ADOPT AGENDA 3. APPROVAL OF THE MINUTES OF MAY 9, 2016 (pg.1) 4. FINANCE REPORTS a) Approve the May -July list of claims as presented in the amount of $23,021.01 and July report (pgs.2-6) 5. OLD BUSINESS a) Design Committee Update 6. NEW BUSINESS a) Zamboni Driver/Shift Supervisor Seasonal Pay Rate (Move to approve the Zamboni Driver/Shift Supervisor pay scale as presented with a range of $10.00-$15.00 per hour.) (pg.7) 7. ARENA MANAGER a) Monthly report (pg.8-9) 8. YOUTH HOCKEY ASSOCIATION 9. ADJOURN M:\Public Data\Arena\2016 STMA Iee Arena\2016 Iee Arena Agendas\2016-08-08\080816 STMA Agenda.doe ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES May 9, 2016 6:00 p.m. Present: Members Gayle Weber, John Vetsch, Walter Hudson, and Jeff Lindquist. Members Gulick and Schumm were absent. Also present: Arena Manager Grant Fitch, City Administrator Adam Nafstad, Youth Hockey Association representative Chris Hanson. The meeting was called to order at 6:06 p.m. by Jeff Lindquist. Set Agenda Members Vetsch/Hudson moved to set the agenda as presented. All voted aye. Approval of Minutes Members Weber/Hudson moved to approve the minutes of the April 11, 2016 Board Meeting as presented. All voted aye, with Lindquist abstaining. Finance Reports There was brief discussion regarding operations cash flow was where one could expect it to be at this point in the year, specifically noting the negative net loss for April. It was noted that rental income is minimal in summer months and when the ice is out. Members Weber/Hudson moved to approve the April list of claims totaling $14,841.83 and the April Financial Report as presented. All voted aye. Arena Manager's Report Nafstad noted the spring projects Fitch will be working to complete. Nafstad stated the agendas for June and July will be very light. The Board directed staff to evaluate the need for summer meetings monthly. Adiourn Meeting adjourned at approximately 6:25 p.m. Attest: Adam Nafstad, City Administrator STMA Arena Board Mtg 08/08/16 Page 1 A of Ibcrtvi £ AMA t. Achael li SMOU living. gip lips. STMA Ice Arena Budget to Actual July 2016 (Cash Basis) Income Ice Rental Concessions Other Revenues (Advertising/LMC/Ins Claims) Vending Open Skate/Hockey, etc. Interest Misc. Revenue Total Income Expenses Salaries, Wages, Taxes & Benefits Supplies (Office, Misc) Supplies (Concession) Fuel, Misc. Professional Services Sales Tax Telephone Electric Gas Water Refuse Insurance Administration Misc. Repair Maintenance — Machinery Repair Maintenance — Building Total Operating Expenses Net Income/Loss 2016 Actual 2016 Budget May -July YTD % to Date 2016 Actual 7/31/16 Annual $152,152.00 $8,307.50 $140,097.50 92.08% $18,200.00 $907.25 $18,043.50 99.14% $14,500.00 $0.00 $0.00 0.00% $1,000.00 $0.00 $484.25 48.43% $3,250.00 $390.00 $1,625.00 50.00% $1,000.00 $0.00 $0.00 0.00% $1,000.00 $366.00 $1,296.00 $191,102.00 $9,970.75 $161,546.25 84.53% $70,010.52 $23,258.95 $64,972.16 92.80% $933.33 $209.61 $843.88 90.42% $5,670.00 $4.65 $5,471.25 96.49% $1,050.00 $0.00 $520.25 49.55% $10,916.67 $3,487.78 $10,118.59 92.69% $1,575.00 $926.08 $2,610.08 165.72% $525.00 $245.70 $569.24 108.43% $28,056.00 $8,710.04 $19,740.14 70.36% $16,000.00 $965.29 $6,462.77 40.39% $13,600.00 $276.14 $11,728.98 86.24% $1,400.00 $34.08 $1,480.81 105.77% $9,569.73 $142.62 $8,122.62 84.88% $7,162.30 $3,069.54 $7,162.30 100.00% $2,185.00 $142.53 $1,612.20 73.78% $5,833.33 $200.00 $485.71 8.33% $16,041.67 $5,922.55 $9,246.72 57.64% $190,528.55 $47,595.56 $151,147.70 79.33% $573.45 ($37,624.81) $10,398.55 STMA Arena Board Mtg 08/08/16 Page 2 STMA ICE ARENA CASH BALANCES AND RECEIVABLES July 31, 2016 Cash Balance Operations Cash Balance Operations 1/1/16 $124,126 Less Receivables for 2015 collected 2016 $(12,113) Add Revenues (collected in 2016) $161,546 Less Expenses $151,148 Cash Balance Operations 7/31/16 $122,412 Accounts Receivable (invoiced) Operations July 31, 2016 - $16,725 Cash Balance Dedicated Capital Improvement Fund Arena Owner Dedicated Cap. Imp. Fund Beginning Balance 1/1/16 $121,014 Arena Wall ($8,936) Rebate CenterPoint Energy $6,500 Balance 7/31/16 $118,578 STMA Arena Board Mtg 08/08/16 Page 3 STMA Ice Arena Vendor Check Detail Register City of Albertville *Check Detail Register© May 2016 to July 2016 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 004534E 5/16/2016 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 STMA STMA Arena Fire Panel Monitor Jun16 Paid Chk# 004564E 6/20/2016 BECKER ARENA PRODUCTS, INC E 810-00000-405 Repair/Maint - Buildings $1,126.28 1001900 STMA Arena Pro Powder Paint Paid Chk# 004572E 6/20/2016 INNOVATIVE OFFICE SOLUTIONS E 810-00000-200 Office Supplies (GENERAL) $79.36 IN1219205 STMA Arena Printer Ink Paid Chk# 004580E 6/20/2016 ZEE MEDICAL SERVICE E 810-00000-200 Office Supplies (GENERAL) $130.25 54032582 STMA Arena First Aid Kit Refill Paid Chk# 004599E 7/5/2016 RANDYS ENVIRONMENTAL SERVICES E 810-00000-384 Refuse/Garbage Disposal $34.08 JULY 2016 STMA Arena Garbage 08/04/16 10:24 AM Page 1 Paid Chk# 004635E 7/18/2016 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 STMA AUG STMA Arena Fire Panel Monitor Aug 2016 Paid Chk# 035481 5/2/2016 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $19.70 1718444634 STMA Arena Mats, Mop, Laundry Bag Paid Chk# 035494 5/2/2016 METLIFE-GROUP BENEFITS E 810-00000-130 Employer Paid Ins (GENERAL) $181.88 MAY 2016 Emp Life, Dental, Stdis, Vision Paid Chk# 035499 5/2/2016 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $660.00 314649 STMA Arena Refrig Equip Maint Contract Paid Chk# 035509 5/4/2016 CARD SERVICES(ARENA) E 810-00000-252 Food/Concessions For Resale $4.65 42408 STMA Arena Concessions Paid Chk# 035512 5/4/2016 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $7.91 STMA MAY16 STMA Arena Cable Paid Chk# 035520 5/16/2016 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $19.70 1718453684 STMA Arena Mats, Mop, Laundry Bag Paid Chk# 035521 5/16/2016 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $902.50 C1261100 JUN16 Emp Health Ins Paid Chk# 035525 5/16/2016 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $407.84 STMA STMA Arena 5898 Lachman Ave STMA Arena Board Mtg 08/08/16 Page 4 May 2016 to July 2016 Check Amt Invoice Comment Paid Chk# 035526 5/16/2016 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $73.99 STMA STMA Arena Telephone Total CHARTER COMMUNICATIONS $73.99 Paid Chk# 035539 5/16/2016 JORSON & CARLSON INC E 810-00000-300 Professional Srvs (GENERAL) $80.85 442968 Ice Scraper Knives Cleaned, Sharpened, Honed Paid Chk# 035556 5/26/2016 METLIFE-GROUP BENEFITS E 810-00000-130 Employer Paid Ins (GENERAL) $181.88 JUNE 2016 Emp Life, Dental, Stdis, Vision Paid Chk# 035559 5/26/2016 XCEL ENERGY E 810-00000-381 Electric Utilities $996.43 620525158 STMA Arena 5898 Lachman Ave Paid Chk# 035562 6/6/2016 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $19.70 1718462886 STMA Arena Mats, Mop, Laundry Bag E 810-00000-405 Repair/Maint - Buildings $19.70 1718471781 STMA Arena Mats, Mop, Laundry Bag Paid Chk# 035565 6/6/2016 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $902.50 C1261100 Emp Health Ins Paid Chk# 035571 6/6/2016 CULLIGAN E 810-00000-405 Repair/Maint - Buildings $19.00 101X28851403 STMA Arena Carbon Tank Rental Paid Chk# 035598 6/6/2016 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $660.00 315983 STMAArena Refrig Equip Maint Paid Chk# 035609 6/13/2016 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $117.89 STMA STMA Arena 5898 Lachman Ave Paid Chk# 035611 6/13/2016 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $7.91 STMAJUNE STMA Arena Cable TV E 810-00000-321 Telephone $73.99 STMA STMA Arena Telephone Paid Chk# 035612 6/13/2016 CULLIGAN E 810-00000-405 Repair/Maint - Buildings $19.00 101X28951302 STMA Arena Carbon Tank Rental Paid Chk# 035619 6/20/2016 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint -Buildings $19.73 1718481126 STMA Arena Mats, Mop, Laundry Bag Paid Chk# 035619E 6/13/2016 WRIGHT-HENNEPIN COOP ELECTRIC E 810-00000-381 Electric Utilities $27.95 JULY 2016 STMA Arena 5898 Lachman Ave Paid Chk# 035638 6/20/2016 GUTZWILLER, KURT E 810-00000-404 Repair/Maint - Machinery/Equip $200.00 STMA Arena Weld Compressor Legs ]Paid Chk# 035647 6/20/2016 NITRO GREEN E 810-00000-399 Miscellaneous $67.11 272660525 STMA Arena Sumemr R-2 E 810-00000-399 Miscellaneous $75.42 272660525 STMA Arena Round -up Paid Chk# 035665 6/20/2016 XCEL ENERGY E 810-00000-381 Electric Utilities $1,801.54 624833579 STMA Arena 5998 Lachman Ave STMA Arena Board Mtg 08/08/16 Page 5 May 2016 to July 2016 Check Amt Invoice Comment Paid Chk# 035668 6/28/2016 METLIFE-GROUP BENEFITS E 810-00000-130 Employer Paid Ins (GENERAL) $181.88 JULY 2016 Emp Life, Dental, STD, Vision Paid Chk# 035671 7/5/2016 ARAMARK UNIFORM SERVICES E 810-00000-405 Repair/Maint - Buildings $19.73 1718489971 STMAArena Mats, Mop, Paid Chk# 035678 7/5/2016 CONTINENTAL SAFETY EQUIPMENT E 810-00000-300 Professional Srvs (GENERAL) $189.00 442846 STMA Arena Calibrate & Repair Altair 4X Paid Chk# 035695 7/5/2016 SCR, INC - ST. CLOUD E 810-00000-405 Repair/Maint - Buildings $660.00 317361 STMA Arena Refrig Maint Contract Paid Chk# 035707 7/7/2016 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $7.91 STMAJULY STMAArena Cable TV Paid Chk# 035708 7/7/2016 CULLIGAN E 810-00000-405 Repair/Maint - Buildings $2,525.80 101X28951302a STMAArena Duobed 14', Carbon/Cullar 14', Bw30 E 810-00000-405 Repair/Maint -Buildings $19.80 101X29056903 STMAArena Carbon Tank Paid Chk# 035716 7/18/2016 BCBS OF MINNESOTA E 810-00000-130 Employer Paid Ins (GENERAL) $902.50 C1261100AUG1 Emp Health Ins Paid Chk# 035719 7/18/2016 CENTERPOINT ENERGY E 810-00000-383 Gas Utilities $439.56 STMA STMA Arena 5898 Lachman Ave Paid Chk# 035721 7/18/2016 CHARTER COMMUNICATIONS E 810-00000-321 Telephone $73.99 STMA STMA Arena July 2016 Paid Chk# 035725 7/18/2016 DJS TOTAL HOME CARE CTR-ARENA E 810-00000-405 Repair/Maint - Buildings ($7.98) 89012 STMAArena Return Handles E 810-00000-405 Repair/Maint - Buildings $8.97 91039 STMAArena Batteries, Toggle Switch, Cleaner E 810-00000-405 Repair/Maint - Buildings $8.99 91120 STMA Arena Ant Control Stakes E 810-00000-405 Repair/Maint - Buildings ($3.99) 91151 STMAArena Return Glue E 810-00000-405 Repair/Maint - Buildings ($9.99) 91152 STMAArena Return Brass Nozzle E 810-00000-405 Repair/Maint - Buildings $21.98 91154 STMAArena Foam Sleeve, Cartridge Filter Paid Chk# 035763 7/21/2016 XCEL ENERGY E 810-00000-381 Electric Utilities $5,828.22 629014386 STMAArena 5898 Lachman 810 STMA ARENA $23,021.01 STMA Arena Board Mtg 08/08/16 Page 6 city of A,lbertvillevo�"TM r tA 4�. Michael s.e� Town LirMa. eia Citu un.. Sa,T Zamboni Driver/Shift Supervisor Date: August 4, 2016 To: STMA Ice Arena Board From: Tina Lannes, Finance Director Below is the hourly pay scale recommended by staff for Board approval for the seasonal Zamboni Driver/Shift Supervisor positions. Start Step 1 Step 2 Step 3 Step 4 Step 5 10.00 11.00 12.00 13.00 14.00 15.00 STMA Arena Board Mtg 08/08/16 Page 7 vo� A,lbertvillf. Smar Town lJvieq- 939 Gtu life. TMIA Sa, MANAGER' GENERAL UPDATE Date: August 4, 2016 To: STMA Arena Board From: Grant Fitch, STMA Arena Manager ARENA RENTAL HOURS —.TUNE—JULY Name Youth Hockey Adult Hockey High School Boys/Girls Public Skating/OH Private rentals Learn to Skate Total hours Projected Hours (June/July) Prime -time 15 hours 0 hours 111.50 hours 49.75 hours 20 hours 0 hours city of . Ilic el Off-peak 196.25 hours ( Public sessions 49.75) 221.00 hours (Public sessions 92.50) Staffing: We are currently short on arena staff, which is limited to me and one PT staff, who is only able to commit to approximately 15 hrs/week. We are looking to hire a full-time seasonal Shift Supervisor for 40 hrs/week and 2 to3 PT Shift Supervisors for 15-20 hrs/week. With the fall Hockey season fast approaching, I am very concerned about staffing. Currently, we have ads placed with The League of MN Cities (LMC), M.LA.M.A (Minnesota Ice Arena Managers Association), St. Cloud State University (Rec Dept), and The City of Albertville social media outlets. Finding reliable help has been very challenging over the last few years. Without additional help, current staffing levels will be able to keep up. Last year was very challenging and hard on staff, and as a result we lost some very good PT employees. Operations: No major repairs at this time. Summer Camps: Started mid -June and ran through August I" Mn Dept of Health Indoor Ice Arena Inspection: No violations, inspection date July 23'd Reverse Osmosis: 4 membranes replaced June 251h, 2016 system is working well August Maintenance projects • Building Clean up: bleachers, etc. • Touch up Painting: Locker rooms, players boxes, lobby, and bathrooms • Scheduling: 2016/17 Ice Time, JV/Varsity Boy/Girls games and practices • Rink Glass Cleaning: Interior and exterior • Snow pit clean and repair • Bleacher repair • Back fill North wall STMA Arena Board Mtg 08/08/16 Page 8 STMA ARENA BOARD — August 8, 2016 Arena Manager — Written Report Page 2 of 2 Knight to Remember/2017: Event is scheduled for Saturday March 251h Ice out: Monday March 131h 2017 Homegrown Lacrosse Box League: Booked 110 hours at $75 per hour from March 19rh through May 1 st 2016. STMA Arena Board Mtg 08/08/16 Page 9