2016-09-12 STMA Ice Arena Board PacketAlbertVille
Sims ..syu ;• top au..:: i.:
STMA ARENA BOARD AGENDA
MONDAY, SEPTEMBER 12, 2016
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
02'w;,
mio i, City of
-� uWVI �9t d 't^�t1SIDmo�
udM �mw.m«u o�,�mm�rm�maa�simsuuws mo��u�sumimmuNoumr�ioouom�,
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF AUGUST 8, 2016 (pgs. 1-2)
4. FINANCE REPORTS
a) Approve the August list of claims as presented in the amount of $10,301.35 and
August report (pgs. 3-5)
5. ARENA MANAGER
a) Monthly report (pg. 6)
6. YOUTH HOCKEY ASSOCIATION
7. ADJOURN
M:APublic Data\Arena\20I6 STMA Ice Arena\20I6 Ice Arena Agendas\20I6-09-I2\09I2I6 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
August 8, 2016
6:00 p.m.
Present: Members Chris Schumm, Gayle Weber, John Vetsch, Walter Hudson, Cody Gulick, and Jeff
Lindquist. Also present: Arena Manager Grant Fitch, City Administrator Adam Nafstad, Paul
Youngquist and Kurt Sjelin. The meeting was called to order at 7:00 p.m. by Chris Schumm.
Set Agenda
Members Vetsch/Hudson moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Gulick/Hudson moved to approve the minutes of the May 9, 2016 Board Meeting as
presented. All voted aye.
Design Committee Update
Paul Youngquist from ARY presented the concept plan that the Design Committee has for the second
ice sheet arena addition. The completed concept has an estimated cost of 9.2 Million dollars. There
was a change from the addition position from being beside the current arena to being parallel to the
existing structure due to traffic flow. There will be parking on the south side and expanded on the east
side as much as two times the parking. Youngquist went through each level of the current concept and
stated there is a warm area in addition to the bleachers. The current sheet is a practice sheet with the
new sheet being a varsity sheet with entry in the southwest corner and additional lockers under the
bleacher seating area.
Members Vetsch/Hudson moved to accept the Design Committee's concept plan for the second sheet.
All voted aye.
Finance Reports
Members Hudson/Gulick moved to approve the May -July list of claims totaling $23,021.01 and the
July Financial Report as presented. All voted aye.
New Business
Nafstad updated the Board on the difficulties staff is having securing part-time help at the Ice Arena.
In order to obtain and retain Zamboni Driver/Shift Supervisor position staff feels it is necessary to
increase the pay scale rang to $10- $15 per hour. Lannes reported that this increase is not included in
the current budget. Nafstad explained that there is a need for approximately 70 hours of part time
Zamboni staff a week and the increased hours and pay rate could be covered by increasing ice rental
sales. Fitch noted the shortage of staff is of real concern and the he is also concern about finding
reliable help for the season. The Board discussed the impact and options.
Members Weber/Gulick moved to approve the Zamboni Driver/Shift Supervisor pay scale as presented
with a range of $10.00-$15.00 per hours. All voted aye.
Arena Manager's Report
Fitch presented the Arena Manager's report for the month of June -July.
Blue Line Club
Sjelin talked to the board about the High School Hockey Blue Line Club and as president they wanted
to request the board to look into creating a press box area in the existing arena maybe in the southeast
STMA Arena Board Mtg 09/12/16 Page 1
STMA Ice Arena
March 14, 2016 Minutes
Page 2
corner. Nafstad requested that staff would need more information and plans to see if this request is
possible.
Sjelin also requested more bleachers or stadium seating. Nafstad stated that Terry was looking into
seeing if the portable bleachers could fit in the arena when needed. For both of these request staff
suggested needing a cost estimate and a recommendation from the building inspector before moving
forward.
Adiourn
Members Hudson\Gulick moved to adjourn at approximately 8:16 p.m. All voted aye.
Attest:
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 09/12/16 Page 2
ci,ty of
��� j c h c l
YNr moo lown Wow ft 04Y Wo. ud . �u'aw mama o o o �o«am���wo�rrminml0ommiomiimu�usumi wuNNlmf�ipou�IV
STMA Ice Arena Budget to Actual August 2016 (Cash Basis)
Income
Ice Rental
Concessions
Other Revenues (Advertising/LMC/Ins Claims)
Vending
Open Skate/Hockey, etc.
Interest
Misc. Revenue
Total Income
Expenses
Salaries, Wages, Taxes & Benefits
Supplies (Office, Misc)
Supplies (Concession)
Fuel, Misc.
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
August
2016 Actual
2016 Budget
2016
YTD
%
to Date
Actual
8/31/16
Annual
$171,171.00
$17,475.00
$157,572.50
92.06%
$18,550.00
$884.50
$18,928.00
102.04%
$14,500.00
$0.00
$0.00
0.00%
$1,000.00
$0.00
$484.25
48.43%
$3,900.00
$1,387.00
$3,012.00
77.23%
$1,000.00
$0.00
$0.00
0.00%
$1,200.00
$44.00
$1,340.00
$211,321.00
$19,790.50
$181,336.75
85.81 %
$80,012.03
$7,253.80
$72,225.96
90.27%
$1,066.67
$0.00
$843.88
79.11%
$5,670.00
$1,942.38
$7,413.63
130.75%
$1,200.00
$0.00
$520.25
43.35%
$11,333.33
$30.00
$10,148.59
89.55%
$1,800.00
$0.00
$1,305.00
72.50%
$600.00
$86.50
$655.74
109.29%
$28,056.00
$5,682.17
$25,422.31
90.61 %
$17,000.00
$494.82
$6,957.59
40.93%
$14,400.00
$641.46
$12,370.44
85.91%
$1,600.00
$170.67
$1,651.48
103.22%
$9,569.73
$0.00
$8,122.62
84.88%
$8,185.49
$1,023.22
$8,185.52
100.00%
$2,185.00
$198.76
$1,810.96
82.88%
$6,666.67
$0.00
$485.71
7.29%
$18,333.33
$3,407.11
$12,653.83
69.02%
$207,678.24
$20,930.89
$170,773.51
82.23%
$3,642.76 ($1,140 39) $10,563.24
STMA Arena Board Mtg 09/12/16 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
August 31, 2016
Cash Balance Operations
Cash Balance Operations 1/1/16 $123,526
Add Revenues collected for2015 in 2016 $ 9,124
Add Revenues (collected in 2016) $181,337
Less Payables 2015 paid in 2016 $ 7,523
Less Expenses $170,774
Cash Balance Operations 8/31/16 $135,691
Accounts Receivable (invoiced)
Operations August 31, 2016 - $0
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/16 (includes Kraft money) $121,014
Arena Wall ($8,936)
Rebate CenterPoint Energy $6,500
Balance 8/31/16 $118,578
STMA Arena Board Mtg 09/12/16 Page 4
STMA Ice Arena Vendor Check Detail Register
August 2016
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 004675E 8/1/2016 BECKER ARENA PRODUCTS, INC
E 810-00000-405 Repair/Maint - Buildings $1,140.92 1002322 STMA Arena Labor Layout Rink w/Install
Paid Chk# 004683E 8/1/2016 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $19.49 AUGUST2016 STMA Arena Garbage
Paid Chk# 035765 8/1/2016 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $19.73 1718507947 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 035779 8/1/2016 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL) $181.88 AUG 2016 Emp Life, Dental, Stdis, Vision
Paid Chk# 035788 8/1/2016 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $464.93 314318 STMA Arena Replaced Copper Condensate Line
Paid Chk# 035790 8/1/2016 SUNRISE PLUMBING
E 810-00000-405 Repair/Maint - Buildings $397.00 12174 STMA Arena Repair pipe & valve in concession area
Paid Chk# 035797 8/8/2016 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $15.82 STMA AUG STMA Arena Cable TV
Paid Chk# 035801 8/8/2016 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities $27.95 STMA SEPT STMA Arena Fire Panel Monitor Sept 2016
Paid Chk# 035802 8/15/2016 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $19.73 1718516899 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 035803 8/15/2016 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)
Paid Chk# 035807 8/15/2016 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities
$902.50 C1261100SEP20 Emp Health Ins
$494.82 STMAJULY STMA Arena 5898 Lachman Ave
Paid Chk# 035810 8/15/2016 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings $19.80 101X29160705 STMA Arena Carbon Tank Rental
Paid Chk# 035829 8/15/2016 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $660.00 318869 STMA Arena Refrig Maint Contract
Paid Chk# 035836 8/17/2016 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone $70.68 STMA STMA Arena Telephone
Paid Chk# 035838 8/17/2016 XCEL ENERGY
E 810-00000-381 Electric Utilities
Paid Chk# 035846 8/31/2016 BCA
E 810-00000-300 Professional Srvs (GENERAL)
Total BCA
810 STMA ARENA
$5,654.22 STMA STMA Arena
$30.00 STMA083116 STMA Arena Background Checks
$30.00
$10,301.35
STMA Arena Board Mtg 09/12/16 Page 5
.A\1bcrtv1'11c
STMA
MANAGER' GENERAL UPDATE
Date: September 12th, 2016
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS — AUGUST
Name
Youth Hockey
Adult Hockey
High School Boys/Girls
Public Skating/OH
Private rentals
Learn to Skate
Total hours
Projected Hours
Prime -time
10 hours
0 hours
0 hours
28.25 hours
51 hours
0 hours
I�
m10w' ';"'City';"'Clty
ppQf� a C
uwm�l�W�iw�B w V��u
udM ��rmav �^� w'" � ro nam����wowirmii�oommioimimuwsumi muwuuaii�mouom�,
Off-peak
89.25 hours ( Public sessions 28.25)
98.00 hours (Public sessions 38.00)
Staffing: We are currently in the process of hiring and training 2 new employees
Bleachers: The High School Hockey Blue line Club would like to add bleachers to the west end
of the arena to help with the current seating problem. I checked with Terry Zerwas and the
School District does not have a set that will fit in this space. Pricing for a small bleacher system
is below. Is this something the Board would like staff to pursue?
Description and Price
One (1) Special Elevated Bleacher, to Include:
• 5 Rows x 2 F Long
• Approximately 55 Seats
• Elevated 16" to Front Walk, Steps off both ends
• 16" Rise per row, 24" Tread Depth, 17" Seat Height
• Aluminum Closed Deck
• 2 x 10 Seat with Plastic Cover — Color Chosen by Owner
• Guardrails on Ends Only
• One (1) Aisle with Half -Steps and Center Rails
Total Materials Delivered and Installed $13,856.00
Operations: No major repairs at this time.
STMA Arena Board Mtg 09/12/16 Page 6