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STMA ARENA BOARD AGENDA
MONDAY, OCTOBER 10, 2016
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER — ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF SEPTEMBER 12, 2016 (pgs. 1-2)
4. FINANCE REPORTS
a) Approve the September list of claims as presented in the amount of $10,040.91 and
September report (pgs. 3-6)
5. ARENA MANAGER
a) Monthly report (pg.7)
6. OLD BUSINESS
7. NEW BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
M:\Public Data\Arena\2016 STMA Iee Arena\2016 Iee Arena Agendas\2016-10-10\101016 STMA Agenda.doe
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
September 12, 2016
6:00 p.m.
Present: Members Gayle Weber, John Vetsch, Walter Hudson, Cody Gulick, and Jeff Lindquist.
Chairman Chris Schumm was absent. Also present: City Administrator Adam Nafstad, City Finance
Director Tina Lannes, Arena Manager Grant Fitch and Kurt Sjelin. The meeting was called to order at
6:08 p.m. by Jeff Lindquist.
Set Agenda
Members Hudson/Gulick moved to set the agenda as with addition of High School Hockey Blue Line
Club item 6b. All voted aye.
Approval of Minutes
Members Weber/Gulick moved to approve the minutes of the August 8, 2016 Board Meeting as
presented. All voted aye.
Finance Reports
Members Hudson/Gulick moved to approve the August list of claims totaling $10,301.35 and the
August Financial Report as presented. All voted aye.
Arena Manager's Report
Fitch presented the Arena Manager's report for the month of August Fitch informed the board that he
is in the process of hiring two new employees which should start within the week and work for six
months.
Blue Line Club
Sjelin talked to the board about the High School Hockey Blue Line Club addition on the southeast end
of the existing sheet of the locked press box. The design is a locked room and it will be railed off
upstairs with a half wall. In addition the Blue Line Club is prepared to pay for the design and
construction of the press box. Acting Chairman Jeff Lindquist complemented the Blue Line Club for
the efforts and their contribution to the Arena.
Sjelin also reported that they had a company come in to quote custom built bleachers on the West end
of the current ice sheet for students and the band. The bleachers delivered and installed will cost
$13,856.00. There was discussion the location of the bleachers and how they would be incorporated if
the second sheet moves forward. The Blue Line Club would like to propose this to the arena board as
a nice improvement to the Arena, but the club will not be able to fund this entire project and are
willing to contribute $1,000-$2,000 towards it. Acting Chair Jeff Lindquist asked about contacting
Terri at the school about bleachers. Fitch stated they did work with Terri and there is nothing the
school has on the existing fields that would work for the Arena. There was discussion about seating in
the arena. Member Gulick asked where the funding would come from. Lannes stated the project
would come from the dedicated capital improvement fund.
Members HudsonNetsch moved to fund the bleacher addition from the dedicated capital improvement
fund contingent upon approvals and a contribution up to $2,000 from the Blue Line Club. All voted
aye.
New Business
Member Weber brought up that at one of the school board meeting while discussion of the bond if
Youth Hockey will still contribute $1,000,000.00 for the project. There was discussion about the
STMA Arena Board Mtg 10/10/16 page 1
STMA Ice Arena
September 12, 2016 Minutes
Page 2
previous financing plan that is still an option which includes the $40,000 from Kraft and $250,000
Mighty Ducks Grant. Member Weber also questioned whether the School District, as owner of a new
facility, would continue to pay for operations through ice rental rates, as they do today. Member
Lindquist mentioned that there needs to be discussions on the operating arrangements for a new sheet.
The Board had a general discussion on options of splitting operations on both sheets. It was suggested
that the School District draft an operating agreement for the two cities to consider.
Adiourn
Members Gulick/Hudson moved to adjourn at approximately 7:13 p.m. All voted aye.
Attest:
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 10/10/16 page 2
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STMA Ice Arena Budget to Actual September 2016 (Cash Basis)
Income
Ice Rental
Concessions
Other Revenues (Advertising/LMC/Ins Claims)
Vending
Open Skate/Hockey, etc.
Interest
Misc. Revenue
Total Income
Expenses
Salaries, Wages, Taxes & Benefits
Supplies (Office, Misc)
Supplies (Concession)
Fuel, Misc.
Professional Services
Sales Tax
Telephone
Electric
Gas
Water
Refuse
Insurance
Administration
Misc.
Repair Maintenance — Machinery
Repair Maintenance — Building
Total Operating Expenses
Net Income/Loss
2016 Actual
2016 Budget
September
YTD
%
to Date
2016 Actual
9/30/16
Annual
$190,190.00
$2,900.00
$160,472.50
84.37%
$18,900.00
$45.00
$18,973.00
100.39%
$14,500.00
$0.00
$0.00
0.00%
$1,000.00
$0.00
$484.25
48.43%
$4,875.00
$710.00
$3,722.00
76.35%
$1,000.00
$0.00
$0.00
0.00%
$1,500.00
$22.00
$1,362.00
$231,965.00
$3,677.00
$185,013.75
79.76%
$90,013.53
$7,631.82
$79,857.78
88.72%
$1,200.00
$0.00
$843.88
70.32%
$6,150.00
$26.28
$7,439.91
120.97%
$1,350.00
$118.28
$638.53
47.30%
$11,750.00
$0.00
$10,148.59
86.37%
$2,025.00
$91.43
$1,396.43
68.96%
$675.00
$69.87
$725.61
107.50%
$34,736.00
$5,337.13
$30,759.44
88.55%
$19,250.00
$539.74
$7,497.33
38.95%
$14,400.00
$568.46
$12,938.90
89.85%
$1,800.00
$0.00
$1,651.48
91.75%
$9,569.73
$0.00
$8,122.62
84.88%
$9,208.67
$1,023.16
$9,208.68
100.00%
$2,185.00
$0.00
$1,810.96
82.88%
$7,500.00
$0.00
$485.71
6.48%
$20,625.00
$167.61
$12,821.44
62.16%
$232,437.93
$15,573.78
$186,347.29
80.17%
($472.93) ($11,896.78) ($1,333.54)
STMA Arena Board Mtg 10/10/16 page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
September 30, 2016
L,asn 6aiance vperauori5
Cash Balance Operations 1/1/16 $123,526
Revenues collected for 2015 in 2016 $ 9,124
Add Revenues (collected in 2016) $185,014
Less Payables 2015 paid in 2016 $ 7,523
Less Expenses $186,347
Cash Balance Operations 9/30/16 $123,794
Accounts Receivable (invoiced)
Operations September 30, 2016 - $14,625
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/16 $121,014
Arena Wall ($8,936)
Rebate Centerpoint Energy $6,500
Balance 9/30/16 $118,578
STMA Arena Board Mtg 10/10/16 page 4
STMA Ice Arena Vendor Check Detail Register
September 2016
Check Amt Invoice Comment
Paid Chk# 004719E 9/6/2016 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal $151.18 STMA STMA Arena Garbage
Paid Chk# 004722E 9/6/2016 WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale
Paid Chk# 004734E 9/19/2016 FERRELLGAS
E 810-00000-212 Motor Fuels
Paid Chk# 035852 9/6/2016 ALS COFFEE
E 810-00000-252 Food/Concessions For Resale
$933.12 867968 STMA Arena Concessions
$118.28 1092739266 STMAArena Propane
$505.98 126284 STMA Arena Coffee, Hot Chocolate
Paid Chk# 035853 9/6/2016 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $25.00 1718525778 STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 035858 9/6/2016 CJ S LINEN SERVICE
E 810-00000-399 Miscellaneous $51.65 32422 STMA Arena Rugs Washed, Bar Towels
Paid Chk# 035859 9/6/2016 COCA COLA ENTERPRISES BOTTLING
E 810-00000-254 Soft Drinks/Mix For Resale $503.28 3562200103 STMA Arena Concessions
Paid Chk# 035876 9/6/2016 NITRO GREEN
E 810-00000-399 Miscellaneous $147.11 272660805 STMA Summer R-3 & Roundup
Paid Chk# 035880 9/6/2016 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings $660.00 320812 STMA Arena Refrigeration Maint Contract
Paid Chk# 035887 9/8/2016 CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale $26.28 81714 STMA Arena Concessions
Paid Chk# 035899 9/19/2016 ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings $16.00 1718534576 STMA Arena Mats, Mop, Laundry Bag
E 810-00000-405 Repair/Maint - Buildings $16.00 1718543697 STMA Arena 5898 Lachman
Paid Chk# 035902 9/19/2016 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL) $902.50 C1261100 Emp Health Ins
Paid Chk# 035906 9/19/2016 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities $539.74 ARENAAUG16 STMA Arena 5898 Lachman
Paid Chk# 035909 9/19/2016 CROW RIVER LIGHTING SERVICES
E 810-00000-405 Repair/Maint - Buildings $91.85 3315 STMA Arena Prism Acrylic Lens
Paid Chk# 035910 9/19/2016 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings $19.80 101X29261909 STMA Arena Carbon Tank Rental
Paid Chk# 035914 9/19/2016 DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings $23.96 92347 STMA Arena Door Stop Wedge
STMA Arena Board Mtg 10/10/16 page 5
STMA Ice Arena Vendor Check Detail Register
September 2016
Check Amt Invoice Comment
Paid Chk# 035951 9/22/2016 XCEL ENERGY
E 810-00000-381 Electric Utilities $5,309.18 STMAAUG STMA Arena 5898 Lachman
810 STMA ARENA $10,040.91
STMA Arena Board Mtg 10/10/16 page 6
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MANAGER' GENERAL UPDATE
Date: October loth, 2016
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARENA RENTAL HOURS — SEPTEMBER
Name
Youth Hockey
Adult Hockey
High School Boys/Girls
Public Skating/OH
Private rentals
Learn to Skate
Total hours
Projected Hours
Prime -time
95 hours
0 hours
1 hours
9.5 hours
3 hours
0 hours
city of
. Ilic el
108.5 hours ( Public sessions 9.5)
100.5 hours (Public sessions 14.5)
Staffing: 2 new employees are trained and on the schedule for October
Off-peak
Arena Equipment Purchases
• New refrigerator for concessions - cost $2,200. Needed to replace 10 year old unit.
• 3rd set of hockey nets - cost $1,600. Primarily needed for youth hockey and clinics, etc.
Bleachers: Received Shop Drawings 10-05-16 for final approval. 6 to 8 weeks to fabricate and 2
to 3 days to install. (Projected tentative date, November 3012016)
STMA YHA:
Registration occurred September 17th
Season started September 12th (skills and drills)
YH Try -outs Girls September 23rd , 24th and 25th
YH Try -outs Boys October lst 2nd,7th 8th and 9th
Operations: No major repairs at this time.
STMA Arena Board Mtg 10/10/16 page 7