2016-11-14 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,NOVEMBER 14, 2016
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF October 10,2016
(pg.1)
4.FINANCE REPORTS
a)Approve the Octoberlist of claims as presented in the amount of $10,023.04and
Octoberreport(pgs.2-4)
5.ARENA MANAGER
a)Monthly report (pg.5)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
M:\\Public Data\\Arena\\2016 STMA Ice Arena\\2016 Ice Arena Agendas\\2016-11-14\\111416 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
October 10, 2016
6:00 p.m.
Present:
Chairman Chris Schumm and members Gayle Weber, John Vetsch, Walter Hudson, Cody
Gulick, andJeff Lindquist. Also present: City Administrator Adam Nafstad,City Finance Director
Tina Lannes, and Arena Manager Grant Fitch.The meeting was called to order at 6:02 p.m. by
Chairman Chris Schummt.
Set Agenda
moved
Members Lindquist/Hudson to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Hudson/Gulick to approve the minutes of the September 12, 2016 Board Meeting as
presented. All voted aye.
Finance Reports
moved
Members Vetsch/Weber to approve the Septemberlist of claims totaling $10,040.91and the
September Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch presented the Arena Manager’s report for the month of September. Fitch informed the board that
the new seasonal employees are doing well and there is a need to purchase a new refrigerator for the
concessions. Additional purchases discusses was a third set of hockey nets which are needed. Finally
Fitch updated to board on the progress of the new bleachers that they should be installed in about 6-8
weeks. Also, that the press box has not been started yet.
Old Business
There was a discussion on the original funding of the second sheet of ice. Nafstad mentioned to the
board that the Kraft monies are still designated and there is still the possibility of receiving the Mighty
Ducks Grant. The board decided it would be in their best interest to officially designate and
acknowledge those two funding sources.
moved
Members Lindquist/Weber to designate the Kraft Hockeyville proceeds, in the amount of
nd
$40,000,towards the STMA Arena 2 Sheet Expansion to reduce the amount of the School District’s
bond needed for the proposed Arena improvements, and in the event the referendum fails, proceeds are
to be designated to the Arena Capital Improvement Fund. All voted aye.
moved
Members Hudson/Lindquist to designate the Mighty Ducks Program Grant in the amount of
nd
$250,000, which is contingent on passage of the referendum, towards the STMA Arena 2Sheet
Expansion to reduce the amount of the School District’s bond needed for the proposed Arena
improvements. All voted aye.
Adjourn
moved
Members Lindquist/Gulick to adjourn at approximately 6:21 p.m. All voted aye.
Attest:
__________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 11/14/16 Page 1
STMA Ice ArenaBudget to Actual October2016(Cash Basis)
October 2016 Actual
2016 Budget %
2016 YTD
to DateActual10/31/16Annual
Income
Ice Rental$192,907.00 $18,560.00 $179,032.50 92.81%
Concessions$21,700.00 $2,257.75 $21,230.75 97.84%
Other Revenues (Advertising/LMC/Ins Claims)$14,500.00 $12,000.00 $12,000.00 82.76%
Vending$1,000.00 $225.25 $709.50 70.95%
Open Skate/Hockey, etc.$5,200.00 $467.50 $4,189.50 80.57%
Interest$1,000.00$0.00 $0.00 0.00%
Misc. Revenue$1,600.00 $76.00 $1,438.00
Total Income91.88%
$237,907.00 $33,586.50 $218,600.25
Expenses
Salaries, Wages, Taxes & Benefits$100,015.03 $9,662.35 $89,520.13 89.51%
Supplies (Office, Misc.)$1,333.33 $677.20 $1,521.08 114.08%
Supplies (Concession)$6,948.00 $0.00 $7,439.91 107.08%
Fuel, Misc.$1,500.00 $108.80 $747.33 49.82%
Professional Services$12,166.67 $1,034.98 $11,183.57 91.92%
Sales Tax$2,250.00 $381.04 $1,777.47 79.00%
Telephone$750.00 $77.70 $803.31 107.11%
Electric$41,416.00 $5,498.00 $36,257.44 87.54%
Gas$20,250.00 $724.18 $8,221.51 40.60%
Water$16,400.00 $2,129.72 $15,068.62 91.88%
Refuse$2,000.00 $19.49 $1,670.97 83.55%
Insurance$9,569.73 $0.00 $8,122.62 84.88%
Administration$10,231.86 $1,023.18 $10,231.86 100.00%
Misc.$2,185.00 $0.00 $1,810.96 82.88%
Repair Maintenance –Machinery$8,333.33 $187.00 $672.71 8.07%
Repair Maintenance –Building$22,916.67 $872.41 $13,526.24 59.02%
Total Operating Expenses$258,265.62 $22,396.05 $208,575.73 80.76%
STMA Arena Board Mtg 11/14/16 Page 2
STMAICE ARENA CASH BALANCES AND RECEIVABLES
October 31, 2016
Cash Balance Operations
Cash Balance Operations 1/1/16$123,526
Revenues collected for 2015 in 2016$9,124
Add Revenues (collected in 2016)$218,600
Less Payables 2015 paid in 2016$ 7,523
Less Expenses$208,576
Cash Balance Operations 10/31/16$135,152
Accounts Receivable (invoiced)
Operations October 31, 2016 - $41,486
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/16$121,014
Arena Wall($8,936)
Rebate CenterPoint Energy$6,500
ISD 8852016contributionbilled $15,000$0
St. Michael2016contributionbilled $15,000$0
Albertville 2016contributionbilled $15,000$0
Balance 10/31/16$118,578
STMA Arena Board Mtg 11/14/16 Page 3
STMA Ice Arena Vendor Check Detail Register
October 2016
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 004777E10/3/2016RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$19.49STMA OCT STMA Arena Garbage
Paid Chk# 004782E10/12/2016BERTELSON
E 810-00000-200 Office Supplies (GENERAL)$399.50OE-425762-1 STMA Arena Can Liners, Bathroom Tissue, Air Fresheners,
E 810-00000-200 Office Supplies (GENERAL) ($41.94)OE-425762-1-1 STMA Arena Return Can
Paid Chk# 004794E10/17/2016BERTELSON
E 810-00000-200 Office Supplies (GENERAL)($110.32)CP-OE-429054- STMA Arena Return Gloves
E 810-00000-200 Office Supplies (GENERAL)$285.16OE-429054-1 STMA Arena Gloves, Can Liners
Paid Chk# 004797E10/17/2016FERRELLGAS
E 810-00000-212 Motor Fuels$108.801093196670STMA Arena Propane
Paid Chk# 004799E10/17/2016WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA STMA Arena Fire Panel Monitoring Nov 2016
Paid Chk# 035963 10/3/2016METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$181.88OCT 2016Emp Life, Dental, Stdis, Vision
Paid Chk# 035969 10/3/2016SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00322434STMA Arena Refrig Equip Maint Contract
Paid Chk# 035982 10/12/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$7.91STMA STMA Arena Cable TV
Paid Chk# 035986 10/17/2016ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$25.001718552568STMAArena Mats, Mop, Laundry Bag
Paid Chk# 035989 10/17/2016BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$902.50CI261100 Emp Health Ins
Paid Chk# 035991 10/17/2016CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$724.18ARENASTMA Arena 5898 Lachman Ave
Paid Chk# 035992 10/17/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$69.79ARENA STMA Arena Telephone
Paid Chk# 035993 10/17/2016CINTAS CORPORATION
E 810-00000-300 Professional Srvs (GENERAL)$946.61470026950STMA Arena Bleacher & Restroom Cleaning
Paid Chk# 035995 10/17/2016CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$19.80101X29364307STMA Arena Carbon Tank Rental
Paid Chk# 036024 10/19/2016XCEL ENERGY
E 810-00000-381 Electric Utilities$5,470.05ARENA STMA Arena 5898 Lachman
Paid Chk# 036027 10/27/2016ADVANCED FIRST AID, INC.
E 810-00000-200 Office Supplies (GENERAL)$144.80816-293STMA Arena AED Battery & Electrodes
Paid Chk# 036029 10/27/2016METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$181.88NOV 2016Emp Life, Dental, Stdis, Vision
810 STMA ARENA$10,023.04
STMA Arena Board Mtg 11/14/16 Page 4
MANAGER’ GENERAL UPDATE
Date:
November 14th, 2016
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–O
RENA ENTAL OURS CTOBER
NamePrime-timeOff-peak
Youth Hockey 182 hours
Adult Hockey 0 hours
High School Boys/Girls 19 hours
Public Skating/OH 14.25 hours
Private rentals 1.5 hours
Learn toSkate 0 hours
__________________________________________________________________________
Total hours 216.75 hours (Public sessions 14.25)
Projected Hours 218.25 hours (Public sessions 11.25
th
Bleachers:
(Projected install date, November 30 2016) 2 to 3 days to install.
Arena Equipment
New Refrigerator delivered 10/14/16
New hockey nets ordered and should arrive next week.
Arena Exterior Wall:
backfill to raise grade along north wall and add decorative granite rock.
Project will be complete by 11/18/16
Operations:
No major repairs at this time.
STMA Arena Board Mtg 11/14/16 Page 5