2016-12-12 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,DECEMBER 12, 2016
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF OCTOBER 10,2016(November meeting
cancelled due to no quorum)
(pg.1)
4.FINANCE REPORTS
a)Approve the October-Novemberlist of claims as presented in the amount of
$22,590.96and Novemberreport(pgs.2-6)
5.ARENA MANAGER
a)Monthly report November (pg.7)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
M:\\Public Data\\Arena\\2016 STMA Ice Arena\\2016 Ice Arena Agendas\\2016-12-12\\121216 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
October 10, 2016
6:00 p.m.
Present:
Chairman Chris Schumm and members Gayle Weber, John Vetsch, Walter Hudson, Cody
Gulick, andJeff Lindquist. Also present: City Administrator Adam Nafstad,City Finance Director
Tina Lannes, and Arena Manager Grant Fitch.The meeting was called to order at 6:02 p.m. by
Chairman Chris Schummt.
Set Agenda
moved
Members Lindquist/Hudson to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Hudson/Gulick to approve the minutes of the September 12, 2016 Board Meeting as
presented. All voted aye.
Finance Reports
moved
Members Vetsch/Weber to approve the Septemberlist of claims totaling $10,040.91and the
September Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch presented the Arena Manager’s report for the month of September. Fitch informed the Board
that the new seasonal employees are doing well and there is a need to purchase a new refrigerator for
the concessions. Additional purchases discusses was a third set of hockey nets which are needed.
Finally Fitch updated to board on the progress of the new bleachers that they should be installed in
about 6-8 weeks. Also, that the press box has not been started yet.
Old Business
There was a discussion on the original funding of the second sheet of ice. Nafstad mentioned to the
Board that the Kraft monies are still designated and there is still the possibility of receiving the Mighty
Ducks Grant. The Board decided it would be in their best interest to officially designate and
acknowledge those two funding sources.
moved
Members Lindquist/Weber to designate the Kraft Hockeyville proceeds, in the amount of
nd
$40,000,towards the STMA Arena 2 Sheet Expansion to reduce the amount of the School District’s
bond needed for the proposed Arena improvements, and in the event the referendum fails, proceeds are
to be designated to the Arena Capital Improvement Fund. All voted aye.
moved
Members Hudson/Lindquist to designate the Mighty Ducks Program Grant in the amount of
nd
$250,000, which is contingent on passage of the referendum, towards the STMA Arena 2Sheet
Expansion to reduce the amount of the School District’s bond needed for the proposed Arena
improvements. All voted aye.
Adjourn
moved
Members Lindquist/Gulick to adjourn at approximately 6:21 p.m. All voted aye.
Attest:
__________________________________
Tina L. Lannes, City Finance Director
STMA Ice Arena Board Mtg 12/12/16 Page 1
STMA Ice ArenaBudget to Actual November2016(Cash Basis)
November 2016 Actual
2016 Budget 2016 YTD %
to DateActual11/30/16Annual
Income
Ice Rental$195,624.00 $42,022.50 $221,055.00 113.00%
Concessions$27,650.00 $5,285.75 $26,516.50 95.90%
Other Revenues (Advertising/LMC/Ins Claims)$14,500.00 $100.00 $12,100.00 83.45%
Vending$1,000.00 $0.00 $709.50 70.95%
Open Skate/Hockey, etc.$5,850.00 $115.00 $4,304.50 73.58%
Interest$1,000.00 $0.00 $0.00 0.00%
Misc. Revenue$1,800.00 $49.00 $1,487.00
Total Income107.58%
$247,424.00 $47,572.25 $266,172.50
Expenses
Salaries, Wages, Taxes & Benefits$110,016.54 $16,889.03 $106,409.16 96.72%
Supplies (Office, Misc.)$1,466.67 $0.00 $1,521.08 103.71%
Supplies (Concession)$8,868.00 $2,591.96 $10,031.87 113.12%
Fuel, Misc.$1,650.00 $209.38 $956.71 57.98%
Professional Services$12,583.33 $244.28 $11,427.85 90.82%
Sales Tax$2,475.00 $21.00 $1,798.47 72.67%
Telephone$825.00 $77.70 $881.01 106.79%
Electric$46,760.00 $4,974.30 $41,231.74 88.18%
Gas$21,750.00 $1,028.48 $9,249.99 42.53%
Water$18,000.00 $1,429.86 $16,498.48 91.66%
Refuse$2,200.00 $151.23 $1,822.20 82.83%
Insurance$9,569.73 $0.00 $8,122.62 84.88%
Administration$11,255.04 $1,023.18 $11,255.04 100.00%
Misc.$2,185.00 $53.13 $1,864.09 85.31%
Repair Maintenance –Machinery$9,166.67 $0.00 $672.71 7.34%
Repair Maintenance –Building$25,208.33 $1,116.78 $14,643.02 58.09%
Total Operating Expenses$283,979.31 $29,810.31 $238,386.04 83.94%
Net Income/Loss($36,555.31)$17,761.94 $27,786.46
STMA Ice Arena Board Mtg 12/12/16 Page 2
STMAICE ARENA CASH BALANCES AND RECEIVABLES
November 30, 2016
Cash Balance Operations
Cash Balance Operations 1/1/16$123,526
Revenues collected for 2015 in 2016$ 9,124
Add Revenues (collected in 2016)$266,173
Less Payables 2015 paid in 2016$ 7,523
Less Expenses$238,386
Cash Balance Operations 11/30/16$152,914
Accounts Receivable (invoiced)
Operations November 30, 2016 - $40,757.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/16$121,014
Arena Wall($8,936)
Rebate CenterPoint Energy$6,500
ISD 885 Annual contribution billed $15k$15,000
St. Michael Annual contribution billed $15k$15,000
Albertville Annual contribution billed $15k$15,000
Balance 11/30/16$163,578
STMA Ice Arena Board Mtg 12/12/16 Page 3
STMA Ice Arena Vendor Check Detail Register
October 2016
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 004777E10/3/2016RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$19.49STMA OCT STMA Arena Garbage
Paid Chk# 004782E10/12/2016BERTELSON
E 810-00000-200 Office Supplies (GENERAL)$399.50OE-425762-1 STMA Arena Can Liners, Bathroom Tissue, Air Fresheners,
E 810-00000-200 Office Supplies (GENERAL) ($41.94)OE-425762-1-1 STMA Arena Return Can
Paid Chk# 004794E10/17/2016BERTELSON
E 810-00000-200 Office Supplies (GENERAL)($110.32)CP-OE-429054- STMA Arena Return Gloves
E 810-00000-200 Office Supplies (GENERAL)$285.16OE-429054-1 STMA Arena Gloves, Can Liners
Paid Chk# 004797E10/17/2016FERRELLGAS
E 810-00000-212 Motor Fuels$108.801093196670STMA Arena Propane
Paid Chk# 004799E10/17/2016WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA STMA Arena Fire Panel Monitoring Nov 2016
Paid Chk# 035963 10/3/2016METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$181.88OCT 2016Emp Life, Dental, Stdis, Vision
Paid Chk# 035969 10/3/2016SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00322434STMA Arena Refrig Equip Maint Contract
Paid Chk# 035982 10/12/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$7.91STMA STMA Arena Cable TV
Paid Chk# 035986 10/17/2016ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$25.001718552568STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 035989 10/17/2016BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$902.50CI261100 Emp HealthIns
Paid Chk# 035991 10/17/2016CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$724.18ARENA STMA Arena 5898 Lachman Ave
Paid Chk# 035992 10/17/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$69.79ARENA STMA Arena Telephone
Paid Chk# 035993 10/17/2016CINTAS CORPORATION
E 810-00000-300 Professional Srvs (GENERAL)$946.61470026950STMA Arena Bleacher & Restroom Cleaning
Paid Chk# 035995 10/17/2016CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$19.80101X29364307STMA Arena Carbon Tank Rental
Paid Chk# 036024 10/19/2016XCEL ENERGY
E 810-00000-381 Electric Utilities$5,470.05ARENA STMA Arena 5898 Lachman
Paid Chk# 036027 10/27/2016ADVANCED FIRST AID, INC.
E 810-00000-200 Office Supplies (GENERAL)$144.80816-293STMA Arena AED Battery & Electrodes
Paid Chk# 036029 10/27/2016METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$181.88NOV 2016Emp Life, Dental, Stdis, Vision
810 STMA ARENAOCTOBER 2016$10,023.04
STMA Ice Arena Board Mtg 12/12/16 Page 4
STMA Ice Arena Vendor Check Detail Register
November 2016
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 004893E11/7/2016RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$151.23STMA STMA Arena Garbage
Paid Chk# 004898E11/7/2016WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$380.94869832STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$250.08870058STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$451.72870269STMA Arena Concessions
Paid Chk# 004900E11/9/2016WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA DEC STMA Arena Fire Panel Monitoring
Paid Chk# 004924E11/21/2016FERRELLGAS
E 810-00000-212 Motor Fuels$104.691093428077STMA Arena Propane
E 810-00000-212 Motor Fuels$104.691093599847STMA Arena Propane
Paid Chk# 004935E11/21/2016WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$761.55870708STMA Arena Concessions
Paid Chk# 03603311/7/2016ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718561409STMA Arena Mats, Mop, Laundry Bag
E 810-00000-405 Repair/Maint - Buildings$16.001718570434STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036035 11/7/2016BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$97.14154877POS & Fixed Assests Support
Paid Chk# 036037 11/7/2016BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$902.50CI261100 Emp Health Ins
Paid Chk# 036048 11/7/2016CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$19.80101X29464909STMA Arena Carbon Tank Rental
Paid Chk# 036058 11/7/2016GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$797.043605201063STMA Arena Concessions
E 810-00000-254 Soft Drinks/Mix For Resale($91.58)3605201064STMA Arena Concessions
Paid Chk# 036077 11/7/2016SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000175STMA Arena Refrigeration Maint Contract
Paid Chk# 036082 11/7/2016STRATEGIC EQUIPMENT & SUPPLY
E 810-00000-580 Capital - Other Equipment$1,394.802731988STMA Arena Replace Refrigerator
Paid Chk# 036083 11/7/2016SUNRISE PLUMBING
E 810-00000-405 Repair/Maint - Buildings$177.0012228STMA Arena Replace Relief Valve
Paid Chk# 036090 11/9/2016CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,028.48ARENA STMA Arena 5898 Lachman Ave
Paid Chk# 036091 11/9/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$7.91ARENA STMA Arena Cable TV
STMA Ice Arena Board Mtg 12/12/16 Page 5
November 2016
Check AmtInvoiceComment
Paid Chk# 036094 11/17/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$69.79ARENA NOV STMA Arena Phone
Paid Chk# 036095 11/17/2016XCEL ENERGY
E 810-00000-381 Electric Utilities$4,946.35645865507STMA Arena #303459708
Paid Chk# 036100 11/17/2016ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718579299STMA Arena Mats, Mop. Laundry Bag
Paid Chk# 036109 11/17/2016DJSTOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings$7.9993505STMA Arena Plunger
E 810-00000-405 Repair/Maint - Buildings$28.9593604STMA Arena Mouse Trap, Bowl Brush, Gloves
E 810-00000-405 Repair/Maint - Buildings($6.98)93763STMA Arena Steel Pole, Return Mouse Trap
Paid Chk# 036131 11/17/2016POSTMASTER
E 810-00000-433 Dues and Subscriptions$66.00ARENA 2016STMA Arena PO Box 193 Annual Renewal
Paid Chk# 036148 11/29/2016METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$181.88DEC 2016Emp Life, Dental, Stdis, Vision
810 STMA ARENANOVEMBER 2016$12,567.92
810 STMA ARENA TOTAL $22,590.96
STMA Ice Arena Board Mtg 12/12/16 Page 6
MANAGER’ GENERAL UPDATE
Date:
December 12th, 2016
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–N
RENA ENTAL OURS OVEMBER
NamePrime-timeOff-peak
Youth Hockey 173.25 hours
Adult Hockey 0 hours
High School Boys/Girls 43 hours
Public Skating/OH 3 hours
Private rentals 1.25 hours
Learn toSkate 0 hours
__________________________________________________________________________
Total hours 220.50 hours
Projected Hours 216.50 hours
th
Bleachers:
(Install date, December 14 2016) 3 days to install.
Roof Leak:
Water dripping in Locker room #2 by roof drain. Repaired 12/01/16
Arena Exterior Wall:
backfill to raise grade along north wall and add decorative granite rock.
Project completed 11/18/16
Operations:
No major repairs at this time.
STMA Ice Arena Board Mtg 12/12/16 Page 7