2017-01-09 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY, JANUARY 9, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF DECEMBER 12,2016
(pg.1)
4.FINANCE REPORTS
a)Approve the December list of claims as presented in the amount of $26,025.90and
December report (pgs.2-6)
5.ARENA MANAGER
a)Monthly report December(pg.7)
6.OLD BUSINESS
7.NEW BUSINESS
a)Discussion on Board Chair and Acting Chair for 2017
b)Set the fee for the Knights to remember Event -$850 in 2016
c)Alcohol Consumption for “Knightto Remember” Event(pg.8)
(Motion to allow the consumption of alcohol at the STMA Arena, located at 5898
Lachman Avenue NE, for the date of March 25, 2017.)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
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ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
December 12, 2016
6:00 p.m.
Present:
Acting Chairman Jeff Lindquist and members Gayle Weber, John Vetsch, Walter Hudson
(joined at 6:08 p.m.), and Cody Gulick. Absent: Chairman Chris Schumm. Also present: City
Administrator Adam Nafstad,City Finance Director Tina Lannes, Arena Manager Grant Fitch and
Kurt Sjelin.The meeting was called to order at 6:01 p.m. by Acting Chairman Jeff Lindquist.
Set Agenda
moved
Nafstad requested to add a discussion about Lacrosse as item 5b. MembersVetsch/Weber to
set the agenda as amended. All voted aye.
Approval of Minutes
moved
MembersWeber/Gulick to approve the minutes of the October 10, 2016 Board Meeting as
presented. All voted aye.
Finance Reports
moved
Members Gulick/Weber to approve the October-Novemberlist of claims totaling $22,590.96
and the November Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch presented the Arena Manager’s report for the month of November. Fitch informed the Board that
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the plans for the new bleachers are to be installed December 14in time for Saturday’s game and that
the exterior wall was completed.
Fitch has been discussing options with Great Northern Box League. They League would like to
provide turf for the arena and they would assist in installing and uninstalling the turf. In addition the
league plans on storing the turf in the off season. Great Northern Box League was wondering if they
do provide the turf if they would receive a discounted rate. Staff requested the board allow them to
look into the options with Great Northern Box League, explore expenses and revenues. The board
conceptually is in favor of the option and requested staff to look into it. Once staff is ready to report
back the discussion could continue.
Adjourn
moved
Members Hudson/Gulick to adjourn at approximately 6:20 p.m. All voted aye.
Attest:
__________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 01/09/17 Page 1
STMA Ice ArenaBudget to Actual December2016(Cash Basis)
2016 Actual
2016 Budget December YTD %
to Date2016 Actual12/31/16Annual
Income
Ice Rental$271,700.00 $6,437.50 $227,492.50 83.73%
Concessions$35,000.00 $0.00$26,516.50 75.76%
Other Revenues (Advertising/LMC/Ins Claims)$14,500.00 $0.00 $12,100.00 83.45%
Vending$1,000.00 $367.75 $1,077.25 107.73%
Open Skate/Hockey, etc.$6,500.00 $135.00 $4,439.50 68.30%
Interest$1,000.00 $0.00 $0.00 0.00%
Misc. Revenue$2,000.00 $91.00 $1,578.00
Total Income82.36%
$331,700.00 $7,031.25 $273,203.75
Expenses
Salaries, Wages, Taxes & Benefits$120,018.04 $14,229.41 $120,638.57 100.52%
Supplies (Office, Misc.)$1,600.00 $46.74 $1,567.82 97.99%
Supplies (Concession)$13,950.00 $4,822.64 $14,854.51 106.48%
Fuel, Misc.$1,800.00 $300.47 $1,257.18 69.84%
Professional Services$13,000.00 $2,879.76 $14,307.61 110.06%
Sales Tax$2,700.00 $676.00 $2,474.47 91.65%
Telephone$900.00 $77.70 $958.71 106.52%
Electric$66,800.00 $5,797.35 $47,029.09 70.40%
Gas$25,000.00 $1,454.60 $10,704.59 42.82%
Water$20,000.00 $1,788.27 $18,286.75 91.43%
Refuse$2,400.00 $568.33 $2,390.53 99.61%
Insurance$9,569.73 $0.00 $8,122.62 84.88%
Administration$12,278.23 $1,023.19 $12,278.23 100.00%
Misc.$2,185.00 $371.00 $2,235.09 102.29%
Repair Maintenance –Machinery$10,000.00 $1,686.93 $2,359.64 23.60%
Repair Maintenance –Building$27,500.00 $8,240.88 $22,883.90 83.21%
Total Operating Expenses$329,701.00 $43,963.27 $282,349.31 85.64%
Net Income/Loss$1,999.00 ($36,932.02)($9,145.56)
**This is not the final budget to actual for 2016**
STMA Arena Board Mtg 01/09/17 Page 2
STMAICE ARENA CASH BALANCES AND RECEIVABLES
December 31, 2016
Cash Balance Operations
Cash Balance Operations 1/1/16$123,526
Revenues collected for 2015 in 2016$ 9,124
Add Revenues (collected in 2016)$273,204
Less Payables 2015 paid in 2016$ 7,523
Less Expenses$282,349
Cash Balance Operations 12/31/16$115,982
**This is not the final cash balance operations for 2016**
Accounts Receivable (invoiced)
Operations December 31, 2016 - $93,906.02
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/16$121,014
Arena Wall($8,936)
Rebate CenterPoint Energy$6,500
ISD 885 Annual contribution billed $15k$15,000
St. Michael Annual contribution billed $15k$15,000
Albertville Annual contribution billed $15k$15,000
Balance 12/31/16$163,578
STMA Arena Board Mtg 01/09/17 Page 3
STMA Ice Arena Vendor Check Detail Register
December 2016
Check AmtInvoiceComment
Paid Chk# 004965E12/5/2016INNOVATIVE OFFICE SOLUTIONS
E 810-00000-200 Office Supplies (GENERAL)$39.94IN1405993STMA Arena Printer Cartridge
Paid Chk# 004969E12/5/2016RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$218.19ARENA DEC STMA Arena Garbage
Paid Chk# 004970E12/5/2016RUSSELL SECURITY RESOURCE INC.
E 810-00000-405 Repair/Maint - Buildings$1,963.45A28717STMA Arena Repair Doors
Paid Chk# 004973E12/5/2016WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$363.83870910STMA Arena Concessions
Paid Chk# 004999E12/13/2016WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA JAN17STMA Arena Fire Panel Monitor Jan 17
Paid Chk# 005016E12/19/2016FERRELLGAS
E 810-00000-212 Motor Fuels$91.091093771810STMA Arena Propane
E 810-00000-212 Motor Fuels$91.091093943992STMA Arena Propane
Paid Chk# 005023E12/19/2016WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$591.75871374STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$673.84871594STMA Arena Concessions
Paid Chk# 005075E12/28/2016FERRELLGAS
E 810-00000-212 Motor Fuels$118.291094345526STMA Arena Propane
Paid Chk# 005078E12/28/2016RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$350.14ARENA JAN STMA Arena Garbage
Paid Chk# 005079E12/28/2016WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$649.88871824STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$256.69872037STMA Arena Concessions
Paid Chk# 036150 12/5/2016AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings$166.1748041ARoll Towels, Bath Tissue
Paid Chk# 036151 12/5/2016ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718588282STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036152 12/5/2016BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$222.86155029License, Permits, Timecard Support
Paid Chk# 036160 12/5/2016DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$1,820.006491STMA Arena Grade, Seed, Edge, Rock North Side of Bldg
Paid Chk# 036162 12/5/2016FEHN COMPANIES
E 810-00000-405 Repair/Maint - Buildings$301.86955STMA Arena Class 5 Gravel
Paid Chk# 036166 12/5/2016HIGH PERFORMANCE COATINGS, INC
E 810-00000-405 Repair/Maint - Buildings$1,740.002107STMA Arena Paintng Doors, Locker Rooms, Players Boxes
STMA Arena Board Mtg 01/09/17 Page 4
December 2016
Check AmtInvoiceComment
Paid Chk# 036171 12/5/2016MINNESOTA DEPT OF HEALTH
E 810-00000-433 Dues and Subscriptions$305.00ARENA 2017STMA Arena 2017 Food, Beverage License
Paid Chk# 036178 12/5/2016SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000267STMA Arena Refrigeration Equip Maintenance
Paid Chk# 036180 12/5/2016STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$123.80103765STMA Arena Bulk Salt & Iron Out
Paid Chk# 036182 12/5/2016STMAYHA
R 810-00000-34780 Park/City Hall Rental Fees$536.2520160188Refund: Invoice 20160188 was a duplicate
Paid Chk# 036192 12/8/2016CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale$14.90110507STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$14.90112609STMA Arena Concessions
Paid Chk# 036194 12/8/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$7.91ARENA DEC STMA Arena Cable TV
Paid Chk# 036195 12/8/2016CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$19.80101X29566604STMA Arena Carbon Tank Rental
Paid Chk# 036197 12/13/2016CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$69.79STMAARENA STMA Arena Phone
Paid Chk# 036204 12/19/2016ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718597314STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036208 12/19/2016CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,454.60ARENA NOV STMA Arena 5898 Lachman Ave
Paid Chk# 036211 12/19/2016DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$310.006527STMA Arena Nov Plowing Contract
Paid Chk# 036215 12/19/2016DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings$12.4894271STMA Arena Glass Cleaner, Blade Scraper
E 810-00000-405 Repair/Maint - Buildings$26.4594366STMA Arena Wire Hooks, Replacement Strips
Paid Chk# 036218 12/19/2016GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$729.433605201439STMA Arena Concessions
Paid Chk# 036220 12/19/2016HASSAN SAND & GRAVEL, INC.
E 810-00000-300 Professional Srvs (GENERAL)$272.00109704STMA Arena Pulverized Topsoil
Paid Chk# 036221 12/19/2016HORIZON ROOFING
E 810-00000-405 Repair/Maint - Buildings$568.19BE4127STMA Arena Repair Hole in Roof Membrane
Paid Chk# 036237 12/19/2016STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$67.60104932STMA Arena Bulk Salt
Paid Chk# 036242 12/20/2016BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00CI261100 Emp Health Ins
STMA Arena Board Mtg 01/09/17 Page 5
December 2016
Check AmtInvoiceComment
Paid Chk# 036245 12/20/2016XCEL ENERGY
E 810-00000-381 Electric Utilities$5,769.40650094127STMA Arena 5898 Lachman Ave
Paid Chk#03624712/28/2016ALS COFFEE
E 810-00000-252 Food/Concessions For Resale$752.52148271STMA Arena Concessions
Paid Chk# 036248 12/28/2016ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718606242STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036253 12/28/2016DEHMER FIRE PROTECTION
E 810-00000-405 Repair/Maint - Buildings$185.605029STMA Arena Fire Extinguisher Service
Paid Chk# 036257 12/28/2016GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$716.903605201629STMA Arena Concessions
Paid Chk# 036259 12/28/2016JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$56.15468553Ice Scraper Knives Cleaned, Sharpened
Paid Chk# 036264 12/28/2016MECHANICAL ENERGY SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$975.00S21630STMA Arena Move Outlets for Bleachers
E 810-00000-405 Repair/Maint - Buildings$722.48S21710STMA Arena Repair Outside Light
Paid Chk# 036265 12/28/2016METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73JAN 2017Emp Life, Dental, Stdis, Vision
Paid Chk# 036272 12/28/2016SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000461STMA Arena Refirg Equip Maintenance
810 STMA ARENA$26,025.90
STMA Arena Board Mtg 01/09/17 Page 6
MANAGER’ GENERAL UPDATE
Date:
January 9th, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–D2016
RENA ENTAL OURS ECEMBER
NamePrime-timeOff-peak
Youth Hockey 139.75 hours
Adult Hockey 0 hours
High School Boys/Girls 72.75 hours
Public Skating/OH 12.5 hours
Private rentals 0 hours
Learn toSkate 0 hours
_____________________________________________________________________________
Total hours 225 hours
Hours Dec 2015 232 hours
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Bleachers:
InstallcompletedDecember 16 2016. Approximately 60 seats added
Spring Lacrosse:
I was unable to meet with Aaron Lipkin (Director Homegrown Lacrosse) over
the holidays. I will gather information for the February meeting.
Projected hours April/May 2017: Homegrown Lacrosse 100 and STMALacrosse 60
Hours Sold Spring of 2016: Total 98 @ $75
Hourly Rates: No Turf $75, with Turf range $215 to $450
Lobby Furnace:
Cracks found in the heat exchanger, system unable to run properly. Heat
exchanger was still under warranty(cost approx $900). Labor to lower the unit to the floor,
repair, reassemble and put back up in the ceiling. Approximately $1300 (Completed December
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29 2016)
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Ice out:
March 12 2017
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Knight to Remember/2017:
Event is scheduled for Saturday March 25 2017
STMA Arena Board Mtg 01/09/17 Page 7
M E M O R A N D U M
Date:
January 5, 2017
To:
STMA Arena Board
From:
Adam Nafstad, Albertville Administrator
Re:
Alcohol Consumption for “Knight to Remember” Event
The annual “Knight to Remember” event is being held on March 25, 2017 at the arena. In years
past, liquor was provided by The Millside Tavern. This year,D. Michael’s B’s is applying for a
catering permit through the State of Minnesota in order to serve food and alcohol for the event.
Although no local approval is needed for the alcohol sales, the Arena Board will need to address
the consumption of alcohol on the premises of the arena. Generally, alcohol consumption is
prohibited from all school and city facilities.
The caterer’s liquor liability insurance certificate must show coverage for off premises events
and the certificate will need to be submitted prior to the event.
If there is no opposition from the Arena Board,the following motion isrequested:
MOTION TO:
Allow the consumption of alcohol at the STMA Arena, located at 5898 Lachman
Avenue NE, for the date of March 25, 2017.
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STMA Arena Board Mtg 01/09/17 Page 8