2017-02-13 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,FEBRUARY 13, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF JANUARY 9,2017
(pgs. 1-2)
4.FINANCE REPORTS
a)December 2016update summary (for information purposes only)(pg. 3)
b)Approve the January list of claims as presented in the amount of $43,224.02 and
January report (pgs.4-10)
5.ARENA MANAGER
a)Monthlyreport(pg.11)
6.OLD BUSINESS
7.NEW BUSINESS
a)Draft Preliminary 2017 Budget (pg. 12)
b)Tort Liability (pg. 13-14)
c)Mighty Ducks Agreement
(Move to direct Arena Board Chair, Walter Hudson, the authority to execute the
Mighty Ducks Grant Agreement)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
M:\\Public Data\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-02-13\\021317 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
January 9, 2017
6:00 p.m.
Present:
Acting Chairman Kevin Kaseland members Kari Dwinnell, Walter Hudson and Cody
Gulick. Absent: John Vetsch and Jeff Lindquist. Also present: City Administrator Adam Nafstad,
City Finance Director Tina Lannes, Arena Manager Grant Fitch.The meeting was called to order at
6:00 p.m. by Acting Chairman Kevin Kasel.
Set Agenda
moved
Members Hudson/Gulick to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Hudson/Gulick to approve the minutes of the December 12, 2016 Board Meeting as
presented. All voted aye.
Finance Reports
moved
Members Gulick/Hudson to approve the Decemberlist of claims totaling $26,025.90and the
December Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that the bleachers were installed on December 16, 2016 and it added approximately 60
seats. In addition there were cracks found in the heat exchanger of the furnace and the repairs were
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completed on December 29, 2016. Fitch mentioned that ice will come out March 12with plans to
have ice back in first week of June and the Youth Hockey Association’s “Knight to Remember” will
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be held on March 25.
Fitch and Nafstad updated the Board of the discussion during the December meeting regarding the
possibility of allowing lacrosse to place turf in the arena during the spring/summer months. Staff will
continue to look into this option and report back to the Board.
New Business
The Board discussed the appointment of the 2017 chair and acting chair. Each entity takes turns
chairing the Board. The current rotation has Albertville chairing next.
moved
Members Gulick/Dwinnell to appoint Walter Hudson as Chairman and John Vetsch as Acting
Chair for 2017. All voted aye.
The Board discussed setting the fee for the “Knight to Remember” event. There was discussion on
what the arrangement was the past few years.
moved
Members Hudson/Gulick to approve the fee at $650 with the youth hockey association
providing the dumpster or $850 if the Arena is responsible for the dumpster. All voted aye.
Lannes requested approval for the “Knights to Remember” alcohol consumption through the caterer.
Acting Chairman Kasel asked if all of the entities are listed on the insurance as additional insured.
Staff stated they will verify that all entities are listed on the proof of insurance.
moved
Members Hudson/Gulick to allow the consumption of alcohol at the STMA Arena, located at
5898 Lachman Ave NE, for the date of March 25, 2017 contingent on all legal entities of the STMA
Arena are listed on the proof of insurance as additional insured. All vote aye.
STMA Arena Board Mtg 02/13/17 Page 1
STMA Ice Arena
January 9, 2017Minutes
Page 2
Adjourn
moved
Members Hudson/Gulick to adjourn at approximately 6:20 p.m. All voted aye.
Attest:
__________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 02/13/17 Page 2
Cash Basis
STMA Ice ArenaBudget to Actual December2016 () Unaudited
2016 Actual
2016 Budget December YTD %
to Date2016 Actual12/31/16Annual
Income
Ice Rental$271,700.00 $6,437.50 $227,492.50 83.73%
Concessions$35,000.00 $8,697.75 $35,214.25 100.61%
Other Revenues (Advertising/LMC/Ins Claims)$14,500.00 $0.00 $12,100.00 83.45%
Vending$1,000.00 $367.75 $1,077.25 107.73%
Open Skate/Hockey, etc.$6,500.00 $425.00 $4,729.50 72.76%
Interest$1,000.00 $0.00 $0.00 0.00%
Misc. Revenue$2,000.00 $99.00 $1,586.00
Total Income$331,700.00 $16,027.00 $282,199.50 85.08%
Expenses
Salaries, Wages, Taxes & Benefits$120,018.04 $14,229.41 $120,638.57 100.52%
Supplies (Office, Misc.)$1,600.00 $315.50 $1,836.58 114.79%
Supplies (Concession)$13,950.00 $5,004.40 $15,036.27 107.79%
Fuel, Misc.$1,800.00 $391.56 $1,348.27 74.90%
Professional Services$13,000.00 $3,390.51 $14,818.36 113.99%
Sales Tax$2,700.00 $2,271.00 $4,069.47 150.72%
Telephone$900.00 $77.70 $958.71 106.52%
Electric$66,800.00 $11,737.43 $52,969.17 79.30%
Gas$25,000.00 $3,597.27 $12,847.26 51.39%
Water$20,000.00 $1,788.27 $18,286.75 91.43%
Refuse$2,400.00 $568.33 $2,390.53 99.61%
Insurance$9,569.73 $0.00 $8,122.62 84.88%
Administration$12,278.23 $1,023.19 $12,278.23 100.00%
Misc.$2,185.00 $371.00 $2,235.09 102.29%
Repair Maintenance –Machinery$10,000.00 $2,199.97 $2,872.68 28.73%
Repair Maintenance –Building$27,500.00 $8,301.49 $22,944.51 83.43%
Total Operating Expenses$329,701.00 $55,267.03 $293,653.07 89.07%
Net Income/Loss$1,999.00 ($39,240.03)($11,453.57)
**This is not the final budget to actual for 2016it doesn’t include journal entries for year end and
depreciation expense. The financial statements are presented in accrual basis, this summary is
cash basis. **
STMA Arena Board Mtg 02/13/17 Page 3
Cash Basis
STMA Ice Arena Preliminary Budget to Actual January 2017 ()
2017
prelim January 2017
2017 prelim budget to 2017 Actual YTD %
budgetdateActual01/31/17Annual
Income
Ice Rental$277,100.00 $47,107.00 $76,240.00 $76,240.00 27.51%
Concessions$35,000.00 $10,150.00 $8,130.75 $8,130.75 23.23%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $0.00 $3,062.00 $3,062.00 25.31%
Vending$1,000.00 $83.33 $98.50 $98.50 9.85%
Open Skate/Hockey, etc.$5,000.00 $500.00 $255.00 $255.00 5.10%
Interest$1,000.00 $0.00 $0.00 $0.00 0.00%
Misc. Revenue$1,600.00 $160.00 $202.50 $202.50
Total Income26.44%
$332,800.00 $58,000.33 $87,988.75 $87,988.75
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $10,527.28 $12,163.43 $12,163.43 9.63%
Supplies (Office, Misc.)$1,850.00 $154.17 $0.00 $0.00 0.00%
Supplies (Concession)$15,000.00 $1,360.50 $463.83 $463.83 3.09%
Fuel, Misc.$1,800.00 $150.00 $0.00 $0.00 0.00%
Professional Services$15,000.00 $1,250.00 $490.72 $490.72 3.27%
Sales Tax$4,000.00 $333.33 $0.00 $0.00 0.00%
Telephone$1,000.00 $83.33 $218.49 $218.49 21.85%
Electric$60,000.00 $600.00 $27.95 $27.95 0.05%
Gas$15,000.00 $1,650.00 $0.00 $0.00 0.00%
Water$20,000.00 $2,800.00 $3,720.25 $3,720.25 18.60%
Refuse$2,400.00 $200.00 $0.00 $0.00 0.00%
Insurance$9,000.00 $1,980.00 $2,103.00 $2,103.00 23.37%
Administration$12,646.50 $1,053.38 $1,053.38 $1,053.38 8.33%
Misc.$2,285.00 $222.50 $1,440.00 $1,440.00 63.02%
Repair Maintenance –Machinery$10,000.00 $833.33 $36.00 $36.00 0.36%
Repair Maintenance –Building$27,500.00 $2,291.67 $0.00 $0.00 0.00%
Total Operating Expenses$323,809.00 $25,489.49 $21,717.05 $21,717.05 6.71%
Net Income/Loss$8,991.00 $32,510.84 $66,271.70 $66,271.70
(A majority of the ice rental revenue is 2016 collected in 2017)
STMA Arena Board Mtg 02/13/17 Page 4
STMAICE ARENA CASH BALANCES AND RECEIVABLES
January 31, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17$113,155
**Revenues collected for 2016 in 2015$
Add Revenues (collected in 2017)$87,989
**Less Payables 2016 paid in 2017$
Less Expenses$21,717
Cash Balance Operations 1/31/17$179,427
** This items updated after J/E and audit
(This balance will change with yearendentries for 2016)
Accounts Receivable (invoiced)
Operations January 31, 2017 - $46,586.25
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$163,578
Bleachers purchase-$14,006
Balance 1/31/17$149,572
STMA Arena Board Mtg 02/13/17 Page 5
STMA Ice Arena Vendor Check Detail Register
December2016 (paid January 2017)
Paid Chk# 0036287BUSINESS ESSENTIALS
AP PaymentE 810-00000-200 Office Supplies STMA Arena Kitchen Roll Towels, Toilet Tissue, $248.66
Can Liners
Paid Chk# 0036289CENTERPOINT ENERGY
AP PaymentE 810-00000-383 Gas UtilitiesSTMA Arena 5898 Lachman Ave$2,142.67
InvoiceARENA DEC1612/30/2016
Paid Chk# 0036293 DAN DEHMER LANDSCAPING INC
AP PaymentE 810-00000-300 Professional Srvs STMA Arena December Snowplowing$442.50
Invoice658612/31/2016
Paid Chk# 0036295 DJS TOTAL HOME CARE CTR-
AP PaymentE 810-00000-405 Repair/Maint - BuildingsSTMA Arena Return Blade Scraper-$3.49
Invoice9453612/8/2016
AP PaymentE 810-00000-405 Repair/Maint - BuildingsSTMA Arena Lever Flush$4.99
Invoice9458812/12/2016
AP PaymentE 810-00000-405 Repair/Maint - BuildingsSTMA Arena Metal Handle$3.99
Invoice9482312/27/2016
Paid Chk# 0036298 FERRELLGAS
AP PaymentE 810-00000-212 Motor FuelsSTMA Arena Propane$91.09
Invoice109412444111/30/2016
Paid Chk# 0036308 RINK SYSTEMS, INC.
AP PaymentE 810-00000-404 Repair/Maint - STMA Arena Goal Package$1,907.84
Invoice110542411/10/2016
Paid Chk# 036345 CARD SERVICES(ARENA)
AP PaymentE 810-00000-252 Food/Concessions For STMA Arena Concessions$14.90
Invoice12131612/13/2016
Paid Chk# 036368 STEP SAVER INC
AP PaymentE 810-00000-405 Repair/Maint - BuildingsSTMA Arena Bulk Salt$55.12
Invoice10601012/28/2016
STMA Arena Board Mtg 02/13/17 Page 6
STMA Ice Arena Vendor Check Detail Register
December2016 (paid January 2017)
Paid Chk# 036372 XCEL ENERGY
AP PaymentE 810-00000-381 Electric Utilities303459708 STMA Arena 5898 Lachman Ave$5,940.08
Invoice6540924751/9/2017
Paid Chk# 036392 ZEE MEDICAL SERVICE
AP PaymentE 810-00000-200 Office Supplies STMA Arena First Aid Kit Refill$26.90
Invoice5403333512/14/2016
January 2017
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 005075E12/28/2016FERRELLGAS
E 810-00000-212 Motor Fuels$118.291094345526STMA Arena Propane
Paid Chk# 005078E12/28/2016RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$350.14ARENA JAN 2017STMA Arena Garbage
Paid Chk# 005079E12/28/2016WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$649.88871824STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$256.69872037STMA Arena Concessions
Paid Chk# 036242 12/20/2016BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00CI261100 JAN17Emp Health Ins
Paid Chk# 036245 12/20/2016XCEL ENERGY
E 810-00000-381 Electric Utilities$5,769.40650094127STMA Arena 5898 Lachman Ave
Paid Chk# 036246 12/22/2016MINNESOTA PCA
E 601-49450-433 Dues and Subscriptions$1,240.002017Individual Permit Reissuance
STMA Arena Board Mtg 02/13/17 Page 7
STMA Ice Arena Vendor Check Detail Register
January 2017
Check AmtInvoiceComment
Paid Chk# 036247 12/28/2016ALS COFFEE
E 810-00000-252 Food/Concessions For Resale$752.52148271STMA Arena Concessions
Paid Chk# 036248 12/28/2016ARAMARKUNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718606242STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036253 12/28/2016DEHMER FIRE PROTECTION
E 810-00000-405 Repair/Maint - Buildings$185.605029STMA Arena Fire Extinguisher Service
Paid Chk# 036257 12/28/2016GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$716.903605201629STMA Arena Concessions
Paid Chk# 036259 12/28/2016JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$56.15468553Ice Scraper Knives Cleaned,
Paid Chk# 036264 12/28/2016MECHANICAL ENERGY SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$975.00S21630STMA Arena Move Outlets for Bleache
E 810-00000-405 Repair/Maint - Buildings$722.48S21710STMA Arena Repair Outside Light
Paid Chk# 036265 12/28/2016METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73JAN 2017Emp Life, Dental, Stdis, Vision
Paid Chk# 036272 12/28/2016SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000461STMA Arena Refirg Equip
STMA Arena Board Mtg 02/13/17 Page 8
STMA Ice Arena Vendor Check Detail Register
January 2017
Check AmtInvoiceComment
Paid Chk# 005097E1/10/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA FEB STMA Arena Fire Panel Monitor Feb17
Paid Chk# 005100E1/17/2017DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$150.006621STMA Arena Sand & Salt
Paid Chk# 005104E1/17/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$463.83872431STMA Arena Concessions
Paid Chk# 036282 1/10/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$148.81ARENA STMA Arena Cable TV
Paid Chk# 036283 1/10/2017CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X29667907STMA Arena Carbon Tank
Paid Chk# 036315 1/17/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718615193STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036317 1/17/2017BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$340.72155221Fund, Pay, UB Support
Paid Chk# 036318 1/17/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00CI261100 Emp Health Ins
STMA Arena Board Mtg 02/13/17 Page 9
STMA Ice Arena Vendor Check Detail Register
January 2017
Check AmtInvoiceComment
Paid Chk# 036320 1/17/2017BMI
E 810-00000-433 Dues and Subscriptions$1,440.0029293042STMA Arena Music License 2017
Paid Chk# 036326 1/17/2017LEAGUE OF MN CITIES INS TRUST
E 810-00000-150 Workers Comp (GENERAL)$2,103.0033549STMA Arena Work Comp Ins
Paid Chk# 036336 1/17/2017SEATING & ATHLETIC FACILITY
E 811-00000-520 Buildings and Structures$14,006.00STMA Arena Bleachers
Paid Chk# 036375 1/24/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$69.68ARENA JAN 175898 Lachman Ave
810 STMA ARENA$29,218.02
811 Arena Dedicated Cap Imp Fund$14,006.00
STMA Arena Total $43,224.02
STMA Arena Board Mtg 02/13/17 Page 10
MANAGER’ GENERAL UPDATE
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Date:
February 13, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–J
RENA ENTAL OURS ANUARY
NamePrime-timeOff-peak
Youth Hockey 178.25 hours
Adult Hockey 0 hours
High School Boys/Girls 59.5 hours
Public Skating/OH 4 hours
Private rentals 0 hours
Learn toSkate 0 hours
Total hours 241.75 hours
Hours Jan 2016 256 hours
Ice Rates:
For the Board’s use, tabulated below is a summary of current and past rates for local
arenas. It should be noted most of the arenas surveyedalso offer a spring/summer rate averaging
$150/hr. Also rates for the 2017-18 are projected amounts and have not been officially approved
Ice Rates 2017-18 Season 2016-17 Season 2015-16 Season
Rogers A=$200/B=$145 A=$195/B=$145 A=$190/B=$145
Monticello A=$200/B=$150 A=$195/B=$145 A=$190/B=$140
Buffalo A=$205/B=$155 A=$200/B=$150A=$195/B=$143
Elk River A=$195/B=$150 A=$190/B=$145 A=$190/B=$140
Waconia A=$210/B$145 A=$205/B=$140 A=$200/B=$130
Delano A=$210/B=$160 A=$205/B=$150 A=$200
Maple Grove A=$210/B=$165 A=$195/B=$160 A=$195/B=$155
Plymouth A=$220 A=$210 A=$200
Sartell A=$175 A=$170 A=$165
St Cloud MAC A=$170 A=$165 A=$160
Minnetonka A=$215 A=$205 A=$200
Princeton A=$205 A=$200 A=$195
Champlin A=$210 A=$205 A=$200
St Cloud NHC A=$175/B=$165 A=$160/B=$150 A=$155/B=$145
Blain Super Rink A=$220/B=$160 A=$210/$150 A=$205/$145
STMATBD A=$195/B=$180 A=$195/B=$180
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Operations/Ice out:
March 13 2017
Homegrown Lacrosse Box League:
Cost per hour for HGBL users with Turf $125 per hour and
$250 per hour for all other users.
STMA Arena Board Mtg 02/13/17 Page 11
cange
%h
2016 Budget to 2016 Actual 2017 Prelim from 2016
Date12/31/16Budget 02/17to 2017
Income
1.99%
Ice Rental$271,700.00$287,492.50$277,100.00
0.00%
Concessions$35,000.00$35,214.25$35,000.00
-16.55%
Other Revenues (Advertising/LMC/Ins Claims)$14,500.00$12,100.00$12,100.00
0.00%
Vending$1,000.00$1,077.25$1,000.00
-23.08%
Open Skate/Hockey, etc.$6,500.00$4,729.50$5,000.00
0.00%
Interest$1,000.00$0.00$1,000.00
-20.00%
Misc. Revenue$2,000.00$1,586.00$1,600.00
Total Income0.33%
$331,700.00$342,199.50$332,800.00
Expenses
5.26%
Salaries, Wages, Taxes & Benefits$120,018.04$120,638.57$126,327.50
15.63%
Supplies (Office, Misc.)$1,600.00$1,836.58$1,850.00
8.70%
Supplies (Concession)$13,800.00$15,036.27$15,000.00
0.00%
Fuel, Misc.$1,800.00$1,348.27$1,800.00
0.00%
Professional Services$15,000.00$14,818.36$15,000.00
48.15%
Sales Tax$2,700.00$4,069.47$4,000.00
11.11%
Telephone$900.00$958.71$1,000.00
-10.18%
Electric$66,800.00$52,969.17$60,000.00
-40.00%
Gas$25,000.00$12,847.26$15,000.00
0.00%
Water$20,000.00$18,286.75$20,000.00
0.00%
Refuse$2,400.00$2,390.53$2,400.00
-5.95%
Insurance$9,569.73$8,122.62$9,000.00
3.00%
Administration$12,278.23$12,278.23$12,646.50
4.58%
Misc.$2,185.00$2,235.09$2,285.00
0.00%
Repair Maintenance – Machinery$10,000.00$2,872.68$10,000.00
0.00%
Repair Maintenance – Building$27,500.00$22,944.51$27,500.00
Total Operating Expenses$331,701.00$293,653.07$323,809.00-2.38%
Net Income/Loss($1.00)$48,546.43$8,991.00
data$/Public Data / Finance / Budget/2017 budget Arena 0217.xls
STMA Arena Board Mtg 02/13/17 Page 12
Tort Liability Insurance Renewal
Date:
February 7, 2017
To:
STMA Arena Board
From:
Tina Lannes, Finance Director
Attached is the waiver form for review. The board can take action on one of the options listed
below.
1.Motion to waive the monetary limits on tort liability to the extent of the limits of the
liability coverage obtained from LMCIT.
2.Motion to NOT waive the monetary limits on tort liability
The STMA Arena Board has in past years waived our monetary limits on tort liability and
purchased additional coverage up to the $2,000,000 per occurrence and in aggregate. The
League of Minnesota Cities Insurance Trust (LMCIT) requires and the SECTION I: LIABILITY
COVERAGE WAIVER FORM states that membersobtaining liability coverage from the
League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory
tort limits to the extent of the coverage purchased. This decision must be made by the governing
board. Entities purchasing coverage must complete and return this form to LMCIT before the
effective date of the coverage.
The STMA Arena Boardmust make a decision to waive or not waive the statutory limits prior to
the March 1, 2016 expiration/renewal date per LMCIT requirements in order for coverage to
continue beyond that date. Upon submission of this "signed and dated" Waiver Form, the
LMCIT will issue an Extension of Coverage Binder effective with a 03/10/17 effective date.
It usually takes more than thirty (30) days forthe LMCITto process a renewal application. The
Extension of Coverage Binder assures the coverage beyond the 03/10/17 renewal date.
STMA Arena Board’s Insurance Agent, Arlan Middleton, continues to recommend waiving the
monetary limits on tort liability for the Arena.
STMA Arena Board Mtg 02/13/17 Page 13
STMA Arena Board Mtg 02/13/17 Page 14