2017-03-13 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,MARCH 13, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF FEBRUARY 13,2017
(pgs.1-2)
4.FINANCE REPORTS
a)Approve the Februarylist of claims as presented in the amount of $17,763.14and
Februaryreport (pgs.3-6)
5.ARENA MANAGER
a)Monthlyreport(pg.7)
6.OLD BUSINESS
a)Draft Preliminary 2017 Budget (pg.8)
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
M:\\Public Data\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-03-13\\031317 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
February 13, 2017
6:00 p.m.
Present:
Chairman Walter Hudson and members Kari Dwinnell, John Vetsch, Jeff Lindquist, Kevin
Kasel and Keith Wettschreck. Also present: City Administrator Adam Nafstad,City Finance Director
Tina Lannes, Arena Manager Grant Fitch, and St. Michael City Administrator Steve Bot. The meeting
was called to order at 6:00 p.m. by Chairman Walter Hudson.
Set Agenda
moved
Members Vetsch/Lindquist to set the agenda as presented. All voted aye.
Approval of Minutes
moved
MembersKasel/Wettschreck to approve the minutes of the January 9, 2017 Board Meeting as
presented. All voted aye. Vetsch abstained.
Finance Reports
moved
Members Lindquist/Kasel to approve the Januarylist of claims totaling $43,224.02 and the
January Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported on ice rates around the area of other rinks for informational purposes in preparations of
budget discussions. In addition they discussed hour’srented verses hours available and the difference
between the rates.
Fitch updated the Board regarding the possibility of allowing lacrosse to place turf in the arena during
the spring/summer months, but as of now there will not be turf available for spring lacrosse they are
going to keep it in Delano. Homegrown still wants to rent the hours even without the turf.
New Business
The board discussed the possible items to consider with the referendum passing for the second sheet of
ice. Member Kasel wants the Board to consider how we keep the original sheet of ice fundedfor
capital moving forward and believes deprecation of the original rink needs to be covered. In addition
Kasel mentioned that future budgets may need to include separate rental rates for each sheet and
consideration of how the revenues are split to keep funding future capital needs of the original sheet
because it is a long term asset and it needs to be kept and maintained. Lindquist agreed and brought
into the discussion the partnership of the three entities. In addition Lindquist brought up that the
operations agreement will change and discussion should be starting and mentioned that the School
along with the two cities has been having discussions on the topic. Nafstad updated the Board on
recent staff discussions and informed the Board that the School District is taking the lead on a draft
operations agreement for the entities to consider. The Board had general discussion on different
options for operations with the second sheet. The consensus of the Arena Board was to have staff from
all three entities work together on a draft agreement.
Lannes went over the first draft 2017 budget and pointed out that revenues were higher than expected
for 2016 and the expenses for gas and electric were lower than expected. The draft budget presented
with no increase in rates and a decrease in electric and gas. The budget is very similar to 2016 and
staff is just looking for direction from the Board for future discussion and adoption. Lannes stated no
action was required at this time. Chairman Hudson asked if there would be any impact from the
secondsheet for the 2017 budget. Lannes stated that if the staff at the arena needed to be increase
before 2018 due to the second sheet there would need to be an amendment to the 2017 budget and
STMA Arena Board Mtg 03/13/17 Page 1
STMA Ice Arena
February 13, 2017Minutes
Page 2
funding would need to be addressed. Chairman Hudson asked about heating and utility expenses
during construction of the new building. Nafstad stated that was a good question and he believed the
contractor would be responsible for those costs. Member Wettschreck asked when the Board reviews
the capital improvements budget. Lannes explained for the past few years each entity contributes
$15,000 annually for capital. Nafstad stated that there is a draft plan for capital replacement but there
are no replacement years noted for the items. He continued that we had a few unexpected capital
improvements that depleted the fund and that the dedicated capital fund needs to be built up to a
certain point before we can identify a capital improvement plan. Member Kasel inquired whether there
is sufficient fund balance to cash flow operations through the summer. Nafstad stated no that the City
of Albertville has temporarily funded any deficits. Lannes mentioned that after the audit if there isan
excess cash balance available beyond covering annual operations,a recommendation to transfer those
to capital will be brought forward to the board.
Lannes presented the tort liability coverage options to the Board mentioning in the past the Board has
waived the monetary limits and is recommended to do so by the insurance agent. The cost to waive the
limits is about $850. The Board discussed the difference between waiving or not waiving the limits.
moved
Members Lindquist/Kasel to waive the monetary limits on tort liability to the extent of the
limits of the liability coverage obtained from LMCIT. All voted aye.
Nafstad reminded the Board that the award of the Mighty Ducks Grant is still intact and the Board
needs to enter into the agreement. The agreement is currently at MASC and is being amended slightly
from the last draft seen by the Board. Since the changes are minor such as completion date and
Nafstad asked the Board to authorize the Chair, Walter Hudson, to execute the agreement. Chairman
Hudson asked the new members if they have any questions about the grant. Kasel would like review
the agreement to see the conditions of the grant before it is executed, member Wettschreck agreed.
Nafstad stated he could circulate the revised agreement to the Board for any questions or comments
before Chairman Hudson signs.
moved
Members Kasel/Lindquist to direct Arena Board Chair, Walter Hudson, the authority to
execute the Mighty Ducks Grant Agreement upon adequate time for members to review and submit
comment. All voted aye.
Adjourn
moved
Members Lindquist/Kasel to adjourn at approximately 7:04 p.m. All voted aye.
Attest:
__________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 03/13/17 Page 2
Cash Basis
STMA Ice Arena Preliminary Budget to Actual February2017 ()
2017
prelim February 2017
2017 prelim budget to 2017 Actual YTD %
budgetdateActual02/28/17Annual
Income
Ice Rental$277,100.00 $99,756.00 $46,586.25 $122,826.25 44.33%
Concessions$35,000.00 $17,500.00 $9,378.00 $17,508.75 50.03%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $0.00 $0.00 $3,062.00 25.31%
Vending$1,000.00 $166.67 $551.60 $650.10 65.01%
Open Skate/Hockey, etc.$5,000.00 $1,000.00 $443.00 $698.00 13.96%
Interest$1,000.00 $0.00 $0.00 $0.00 0.00%
Misc. Revenue$1,600.00 $320.00 $60.00 $262.50
Total Income$332,800.00 $118,742.67 $57,018.85 $145,007.60 43.57%
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $21,054.59 $14,251.80 $26,415.23 20.91%
Supplies (Office, Misc.)$1,850.00 $308.33 $178.32 $178.32 9.64%
Supplies (Concession)$15,000.00 $4,840.50 $2,841.73$3,305.56 22.04%
Fuel, Misc.$1,800.00 $300.00 $255.42 $255.42 14.19%
Professional Services$15,000.00 $2,500.00 $1,699.54 $2,190.26 14.60%
Sales Tax$4,000.00 $1,033.33 $1,179.25 $1,179.25 29.48%
Telephone$1,000.00 $166.67 $101.30 $319.79 31.98%
Electric$60,000.00 $7,200.00 $5,861.42 $5,889.37 9.82%
Gas$15,000.00 $3,450.00 $2,881.05 $2,881.05 19.21%
Water$20,000.00 $6,800.00 $2,875.77 $6,596.02 32.98%
Refuse$2,400.00 $4,000.00 $424.60 $424.60 17.69%
Insurance$9,000.00 $1,980.00 $0.00 $2,103.00 23.37%
Administration$12,646.50 $2,107.75 $1,053.38 $2,106.76 16.66%
Misc.$2,285.00 $410.00 $200.00 $1,640.00 71.77%
Repair Maintenance –Machinery$10,000.00 $1,666.67 $0.00 $36.00 0.36%
Repair Maintenance –Building$27,500.00 $4,583.33 $2,274.13 $2,274.13 8.27%
Total Operating Expenses$323,809.00 $62,401.17 $36,077.71 $57,794.76 17.85%
Net Income/Loss$8,991.00 $56,341.50 $20,941.14 $87,212.84
STMA Arena Board Mtg 03/13/17 Page 3
STMAICE ARENA CASH BALANCES AND RECEIVABLES
February 28, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17$113,155
Add Revenues (collected in 2017)$145,008
Less Expenses$57,795
Cash Balance Operations 2/28/17$ 200,368
Accounts Receivable (invoiced)
Operations February 28, 2017 - $487.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$163,578
Bleachers-$14,006
Balance 2/28/17$149,572
STMA Arena Board Mtg 03/13/17 Page 4
STMA Ice Arena Vendor Check Detail Register
February 2017
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 005146E2/6/2017ABDO, EICK & MEYERS LLP
E 810-00000-301 Auditing and Acctg Services$1,221.43376675Pro Audit/Acctg Services
Paid Chk# 005148E2/6/2017BUSINESS ESSENTIALS
E 810-00000-200 Office Supplies (GENERAL)$47.70OE-436694-1STMA Arena Can Liners
E 810-00000-200 Office Supplies (GENERAL)$130.62OE-439850-1STMA Arena Hand Soap
Paid Chk# 005150E2/6/2017DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$310.006646STMA Arena Jan 2017 Snowplow
Paid Chk# 005162E2/6/2017RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$424.60ARENA FEB STMA Arena Garbage
Paid Chk# 005166E2/6/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$257.10872626STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$201.90872919STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$834.35873045STMA Arena Concessions
Paid Chk# 005169E2/8/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA STMA Arena Fire Panel Monitor March 17
Paid Chk# 005170E2/21/2017ATHLETICA SPORTS SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$303.00406031STMA Arena Acrylic
Paid Chk# 005178E2/21/2017FERRELLGAS
E 810-00000-212 Motor Fuels$73.071094573751STMA Arena Propane
E 810-00000-212 Motor Fuels$80.891094816106STMA Arena Propane
E 810-00000-212 Motor Fuels$101.461095039926STMA Arena Propane
Paid Chk# 005186E2/21/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$421.46873286STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$316.56873513STMA Arena Concessions
Paid Chk# 036395 2/6/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718624215STMA Arena Mat, Mop, Laundry Bag
Paid Chk# 036397 2/6/2017ATHLETICA SPORTS SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$750.00406028STMA Arena Glass
Paid Chk# 036400 2/6/2017CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale$11.9210516STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$11.9211408STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$14.9012810STMA Arena Concessions
Paid Chk# 036403 2/6/2017CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X29770503STMA Arena DI Carbon Tank Rental
Paid Chk# 036410 2/6/2017GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$609.333605201838STMA Arena Concessions
STMA Arena Board Mtg 03/13/17 Page 5
February 2017
Check AmtInvoiceComment
Paid Chk#0364152/6/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73FEB 2017Emp Life, Dental, Stdis, Vision
Paid Chk# 036422 2/6/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000581STMA Arena Refrigeration Maint Contract
Paid Chk# 036429 2/8/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00170202316554Emp Health Ins CI261-10-0
Paid Chk# 036430 2/8/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$2,881.05ARENA JAN17STMA Arena 5898 Lachman Ave NE
Paid Chk# 036432 2/8/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.62ARENA FEB17STMA Arena Cable TV
Paid Chk# 036437 2/15/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$69.68ARENA FEB STMA Arena Telephone
Paid Chk# 036440 2/21/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718633253STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036450 2/21/2017GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$91.383605202059STMA Arena Concessions
E 810-00000-254 Soft Drinks/Mix For Resale$60.923605202135STMA Arena Concessions
Paid Chk# 036456 2/21/2017MECHANICAL ENERGY SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$473.13S22108STMA Arena Hang LED Light
Paid Chk# 036457 2/21/2017MINNESOTA ICE ARENA MGRS ASSOC
E 810-00000-433 Dues and Subscriptions$200.00INV 416STMA Arena 2017 Membership Dues
Paid Chk# 036478 2/22/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$5,833.47658517348STMA Arena 5898 Lachman Ave
810 STMA ARENA $17,763.14
STMA Arena Board Mtg 03/13/17 Page 6
MANAGER’ GENERAL UPDATE
th
Date:
March 13, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–F
RENA ENTAL OURS EBRUARY
NamePrime-time
Youth Hockey 154.25 hours
Adult Hockey 0 hours
High School Boys/Girls 55.25 hours
Public Skating/OH 18.25 hours
Private rentals 0 hours
Learn toSkate 0 hours
Total hours 227.75 hours
Hours Feb 2016 198.25 hours
Spring Maintenance:
Building Clean up: Rink floor and bleachers, etc.
Touch up Painting: Locker rooms, players boxes, lobby, corridor and bathrooms
Scheduling 2017/18 Ice Time
Rink Board cleaning: puck marks on boards and Ad panels
Rink Glass Cleaning: Interior and exterior
Machine maintenance
Snow pit clean and repair
Paint / repair: 1 set of hockey nets
Bleacher repair
Rubber matting
Concession flooring
Repair east and west end protective netting
Zamboni door repair
Replace 4 pieces of tempered glass
Repair lobby area concrete
Operations:
No major repairs at this time.
Mn Dept of Health Indoor Ice Arena Inspection:
Air logs reported and levels checked 3 times
a week. Inspection passed February 2017
Ice out:
March 13, 2017
STMA Arena Board Mtg 03/13/17 Page 7
cange
%h
2016 Budget to 2016 Actual 2017 Prelim from 2016
Date12/31/16Budget 02/17to 2017
Income
1.99%
Ice Rental$271,700.00$287,492.50$277,100.00
0.00%
Concessions$35,000.00$35,214.25$35,000.00
-16.55%
Other Revenues (Advertising/LMC/Ins Claims)$14,500.00$12,100.00$12,100.00
0.00%
Vending$1,000.00$1,077.25$1,000.00
-23.08%
Open Skate/Hockey, etc.$6,500.00$4,729.50$5,000.00
0.00%
Interest$1,000.00$0.00$1,000.00
-20.00%
Misc. Revenue$2,000.00$1,586.00$1,600.00
Total Income0.33%
$331,700.00$342,199.50$332,800.00
Expenses
5.26%
Salaries, Wages, Taxes & Benefits$120,018.04$120,638.57$126,327.50
15.63%
Supplies (Office, Misc.)$1,600.00$1,836.58$1,850.00
8.70%
Supplies (Concession)$13,800.00$15,036.27$15,000.00
0.00%
Fuel, Misc.$1,800.00$1,348.27$1,800.00
0.00%
Professional Services$15,000.00$14,818.36$15,000.00
48.15%
Sales Tax$2,700.00$4,069.47$4,000.00
11.11%
Telephone$900.00$958.71$1,000.00
-10.18%
Electric$66,800.00$52,969.17$60,000.00
-40.00%
Gas$25,000.00$12,847.26$15,000.00
0.00%
Water$20,000.00$18,286.75$20,000.00
0.00%
Refuse$2,400.00$2,390.53$2,400.00
-5.95%
Insurance$9,569.73$8,122.62$9,000.00
3.00%
Administration$12,278.23$12,278.23$12,646.50
4.58%
Misc.$2,185.00$2,235.09$2,285.00
0.00%
Repair Maintenance – Machinery$10,000.00$2,872.68$10,000.00
0.00%
Repair Maintenance – Building$27,500.00$22,944.51$27,500.00
Total Operating Expenses$331,701.00$293,653.07$323,809.00-2.38%
Net Income/Loss($1.00)$48,546.43$8,991.00
data$/Public Data / Finance / Budget/2017 budget Arena 0217.xls
STMA Arena Board Mtg 03/13/17 Page 8