2017-04-10 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,APRIL 10, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF MARCH 13,2017
(pg.1)
4.FINANCE REPORTS
a)Approve the Marchlist of claims as presented in the amount of $14,190.16 and March
report (pgs.2-5)
5.ARENA MANAGER
a)Monthlyreport(pg.6)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-04-10\\041017 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
March13, 2017
6:00 p.m.
Present:
Chairman Walter Hudson and members Kari Dwinnell, John Vetsch, Kevin Kasel and Keith
Wettschreck. Absent: Jeff Lindquist and Grant Fitch. Also present: City Administrator Adam
Nafstad,City Finance Director Tina Lannes, and St. Michael City Administrator Steve Bot.The
meeting was called to order at 6:05 p.m. by Chairman Walter Hudson.
Set Agenda
moved
MembersWettschreck/Vetsch to set the agenda as presented. All voted aye.
Approval of Minutes
moved
MembersVetsch/Kasel to approve the minutes of the February 13, 2017 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes and Nafstad walked through the financial reports including asking if the board would like to
see any changes in the format or information provided.
moved
Members Dwinnell/Kasel to approve the Februarylist of claims totaling $17,763.14 and the
FebruaryFinancial Report as presented. All voted aye.
Arena Manager’s Report
Arena Manager was absent from the meeting, but the board had no comments or questions.
OldBusiness
Lannes presented the 2017 Preliminary budget without changes from last meeting requesting
comments, changes or approval. Nafstad stated that the 2017 budget will not include anything for
second sheet of ice. The board discussedrates, budgeted expenses, and the dedicated capital
improvement fund. Lannes mentioned that depreciation in not included in the operations budget that
each entity contributes $15,000 annually. Kasel asked if we have a capital improvement plan for the
arena. Nafstad stated there is a draft with an estimated $500,000 for the original sheet of ice. Kasel
continued to discuss with the board the concern of funding future capital improvements that will be
needed for the original sheet of ice even with the efficiencies of the second sheet of ice. There was
discussion of if there were any profitsfrom the arena to transfer to the capital fund. Lannes explained
that she didn’t foresee any funds being transferred with trying to follow the Office of the State Auditor
requirementsfor reserves. Kasel asked about increase rates by $5.00 and Nafstad stated he believes it
would generate about $6,000 for the year, but would have staff verify it and bring it back to the board.
Lannes mentioned based on the average number of hours it would be $7,200 increase in revenue.
Board decided to start planning for future capital and maybe look at a rate increase for 2018 or have a
discussion on funding capital. Nafstad will work with Grant to identify a list of items for capital
improvements with an estimated cost, but not a planned year replacement. The board continued the
discussion of future option possibilities.
moved
Members Vetsch/Kasel to adopt the 2017 budget as presented. All voted aye.
Adjourn
moved
Members Kasel/Dwinnell to adjourn at approximately 6:43 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 04/10/17 Page 1
Cash Basis
STMA Ice Arena Preliminary Budget to Actual March2017 ()
2017 2017 2017
Annual March 2017 Actual YTD YTD % of
BudgetActual03/28/17Budget
Income
Ice Rental$277,100.00 $0.00 $122,826.25 44.33%
Concessions$35,000.00 $82.75 $17,591.50 50.26%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $0.00 $3,062.00 25.31%
Vending$1,000.00 $0.00 $650.10 65.01%
Open Skate/Hockey, etc.$5,000.00 $660.00 $1,358.00 27.16%
Interest$1,000.00 $0.00 $0.00 0.00%
Misc. Revenue$1,600.00 $8.00 $270.50
Total Income$332,800.00 $750.75 $145,758.35 43.80%
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $10,134.93 $36,550.16 28.93%
Supplies (Office, Misc.)$1,850.00 $418.33 $596.65 32.25%
Supplies (Concession)$15,000.00 $752.15 $4,057.71 27.05%
Fuel, Misc.$1,800.00 $200.85 $456.27 25.35%
Professional Services$15,000.00 $1,123.18 $3,313.44 22.09%
Sales Tax$4,000.00$61.53 $1,240.78 31.02%
Telephone$1,000.00 $105.45 $425.24 42.52%
Electric$60,000.00 $5,326.01 $11,215.38 18.69%
Gas$15,000.00 $2,327.16 $5,208.21 34.72%
Water$20,000.00 $3,278.17 $9,874.19 49.37%
Refuse$2,400.00 $269.30 $693.90 28.91%
Insurance$9,000.00 $83.00 $2,186.00 24.29%
Administration$12,646.50 $1,053.38 $3,160.14 24.99%
Misc.$2,285.00 $0.00 $1,640.00 71.77%
Repair Maintenance –Machinery$10,000.00 $4,563.13 $4,599.13 45.99%
Repair Maintenance –Building$27,500.00 $0.00 $2,274.13 8.27%
Total Operating Expenses$323,809.00 $29,696.57 $87,491.33 27.02%
Net Income/Loss$8,991.00 ($28,945.82)$58,267.02
STMA Arena Board Mtg 04/10/17 Page 2
STMAICE ARENA CASH BALANCES AND RECEIVABLES
March 28, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17$113,155
Add Revenues (collected in 2017)$145,758
Less Expenses$ 87,491
Cash Balance Operations 3/28/17$171,422
Accounts Receivable (invoiced)
Operations March28, 2017 - $41,823.75
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$163,578
Bleachers-$14,006
Balance 3/28/17$149,572
STMA Arena Board Mtg 04/10/17 Page 3
STMA Ice Arena Vendor Check Detail Register
March 2017
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 005226E3/6/2017ABDO, EICK & MEYERS LLP
E 810-00000-301 Auditing and Acctg Services$832.29378321Prof Audit/Acctg Services
Paid Chk# 005229E3/6/2017BUSINESS ESSENTIALS
E 810-00000-200 Office Supplies (GENERAL)$216.16OE-441000-1STMA Arena Roll Towels, Air Fresheners
Paid Chk# 005238E3/6/2017RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$269.30ARENA STMA Arena Garbage
Paid Chk# 005240E3/6/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$459.05873913STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$273.73873913STMA Arena Concessions
Paid Chk# 005250E3/13/2017FERRELLGAS
E 810-00000-212 Motor Fuels$41.281095094684STMA Arena Propane
E 810-00000-212 Motor Fuels$67.121095267256STMA Arena Propane
E 810-00000-212 Motor Fuels$92.451095466567STMA Arena Propane
Paid Chk# 005251E3/13/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA STMA Arena Fire Panel Monitor Apr17
Paid Chk# 005264E3/20/2017ATHLETICA SPORTS SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$518.00406208STMA Arena Crystaplex & Gasket
Paid Chk# 005266E3/20/2017BUSINESS ESSENTIALS
E 810-00000-200 Office Supplies (GENERAL)$130.62OE-439621-1STMA Arena Hand Soap
E 810-00000-200 Office Supplies (GENERAL)$71.55OE-439849-1STMA Arena Can Liners
Paid Chk# 005267E3/20/2017COURI & RUPPE, P.L.L.P.
E 810-00000-304 Legal Fees$193.75STMA Arena
Paid Chk# 036480 3/6/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718642087STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036481 3/6/2017BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$97.14155420Win Support
Paid Chk# 036483 3/6/2017CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale$10.4321110STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$8.9422416STMA Arena Concessions
Paid Chk# 036486 3/6/2017CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X29874206STMA Arena Carbon Tank Rental
Paid Chk# 036493 3/6/2017LEAGUE OF MN CITIES INS TRUST
E 810-00000-150 Workers Comp (GENERAL)$83.0033715STMA Arena 2016 Final Audit
Paid Chk# 036495 3/6/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73MARCH 2017Emp Life, Dental, Stdis, Vision
STMA Arena Board Mtg 04/10/17 Page 4
STMA Ice Arena Vendor Check Detail Register
March 2017
Check AmtInvoiceComment
Paid Chk# 036503 3/6/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000685STMA Arena Refrig Equip Maint
Paid Chk# 036504 3/6/2017SEATING & ATHLETIC FACILITY
E 810-00000-405 Repair/Maint - Buildings$1,095.00STMA Arena Bleacher End Caps & Planks
Paid Chk# 036511 3/13/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.65ARENA STMA Arena 5898 Lachman Ave
E 810-00000-321 Telephone$73.80ARENA STMA Arena 5898 Lachman Ave
Paid Chk# 036517 3/20/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718652608STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036518 3/20/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00170302014845Employee Health Insurance
Paid Chk# 036521 3/20/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$2,327.16ARENA FEB STMA Arena 5898 Lachman Ave
Paid Chk# 036543 3/22/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$5,298.06662858158STMA Arena 5898 Lachman Ave
810 STMA ARENA$14,190.16
STMA Arena Board Mtg 04/10/17 Page 5
MANAGER’ GENERAL UPDATE
th
Date:
April 10, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
Arena Rental Hours –
Lacrosse 40 Hours
st
Maintenance Contract:
May 1 2017 is the anniversary date of the maintenance agreement
with SCR.Staff is in the process of renewing the annual agreement for coverage to continue
through April of 2018. The blanket coverage program establishes a predeterminedprice for
maintenance service of the arenas existing refrigeration, HVAC and dehumidification systems.
Should the actual cost of maintenance fall short of the agreement price, the arena receives 50%
of the balance back. When costs exceed the agreement price, the vendor (SCR) covers all
overages. The arena has been using this program for 6 years and believes it has worked very
well. The proposed agreement price for 2017-2018 is $8,280 ($690 per month). Below is a
summary of the blanket program for the last six years:
Agreement
Year Price Time and Material Cost Balance
2011-2012 $7,000.00$4,596.00 $1202.00 (Divided 50/50)
2012-2013 $7,000.00$7,137.98 $137.98 (Excess Covered by Contract)
2013-2014 $7,000.00$10,301.95 $3,301.95 (Excess Covered by Contract)
2014-2015 $7,920.00 $11,312.00 $3392.00 (Excess Covered by Contract)
2015-2016 $7,920.00 $11,660.45 $3740.45 (Excess Covered by Contract)
2016-2017 $7,920.00 $6,998.19 $460.00 (Dividend to Stma Arena)
2017-2018 Contract Price $8,280.00, Monthly payment $690.00 ($30 increasefrom last
year) Total $360
Summary K2R 2017 Youth Hockey Fundraising Event:
Attendance:
400 people almost doubled fromlast year’sevent, lots of non-hockey
people and groups from neighboring communitiesattended. Past yearsit has been mainly
local hockey families.
Proceeds:
K2R Committee did a lot of work to reduce overall expenses, they raised
around $15-$18K. They are still calculating the final numbers. D Michael B’s was a great
partner for food, drink and was a big part of helping Stmayha raise money.
th
Tentative date for next year:
Saturday April 7, 2018
STMA Arena Board Mtg 04/10/17 Page 6