2017-05-08 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,MAY 8, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.PRESENTATION OF ANNUAL AUDIT –ANDY BERG
4.APPROVAL OF THE MINUTES OF APRIL 10,2017
(pg. 1)
5.FINANCE REPORTS
a)Accept the 2016 Financial Statements
b)Approve the April list of claims as presented in the amount of $15,163.69and April
report (pgs.2-5)
6.ARENA MANAGER
a)Monthlyreport(pg.6)
7.OLD BUSINESS
a)Authorize staff to release the $40,000 Kraft monies from the Dedicated Capital
Improvements Fund toISD #885
8.NEW BUSINESS
9.YOUTH HOCKEY ASSOCIATION
10.ADJOURN
P:\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-05-08\\050817 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
April 10, 2017
6:00 p.m.
Present:
Acting Chairman John Vetsch and members Kari Dwinnell,Kevin Kasel and Keith Wettschreck.
Absent: Chairman Walter Hudson and member Jeff Lindquist. Also present:City Administrator Adam Nafstad,
City Finance Director Tina Lannes, STA Arena Manager Grant Fitch and Youth Hockey Association Josh
Opiola. The meeting was called to order at 6:03 p.m. by Acting Chairman John Vetsch.
Set Agenda
moved
MembersWettschreck/Dwinnell to set the agenda as presented.All voted aye.
Approval of Minutes
moved
MembersKasel/Wettschreck to approve the minutes of the March13, 2017 Board Meeting as presented.
All voted aye.
Finance Reports
Lannes presented the financial reports and stated the annual audit will be presented in May.
moved
Members Dwinnell/Wettschreckto approve the Marchlist of claims totaling $14,190.16and the March
FinancialReport as presented. All voted aye.
Arena Manager’s Report
Fitch reported on the annual maintenance contract with St. Cloud Refrigeration (SCR) which covers 100%
replacement of freon in the contract. For any cost that exceeds the agreement amount the vendor covers all
overages and if the actual costs of maintenance are less than the contract price the refund amount is split 50/50
between the STMA Arena and SCR.
moved
Members Kasel/Wettschreck to approve the contract with SCR for 2017-2018 season. All voted aye.
OldBusiness
Nafstad updated the Board that the Knights to remember event was successful and staff areworking with them
for next year’s event. Staff has worked on the Capital Improvement plan and putting it into a draft document to
bring to the Board next month. Nafstad stated the school has selected a contract manager for the arena addition.
Also, the School District will have another design committee meeting at the end of April. He also mentioned
that he has received the draft operations agreement for the arena and arena addition and will be passing it on to
the School Districtand St. Michael for review.
Kasel mentioned that the agreement should be discussed between the administrators and the superintendentthen
brought to the respective arena board members. After those discussions the arena board members bring it back
to their respective boards for approval.
Youth Hockey Association
Opiola respectively thanked all the members of the past and current arena board for their hard work for the
second sheet and are very grateful. The hockey association will be recognized by Minnesota Hockey and USA
Hockey for the continued growth of the program. The girl’s program growth exceeded the expectations and
rd
numbers for recruiting and retaining the program. The U12A team came in 3in the State this year which was a
tremendous achievement. For the upcoming season they are expecting to have 6 squirt teams maybe 7 and 6
peewee teams.
Adjourn
moved
Members Kasel/Vetschto adjourn at approximately 6:18 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 05/08/17 Page 1
Cash Basis
STMA Ice Arena Preliminary Budget to Actual April2017 ()
2017 Actual 2017 YTD
2017 Annual April 2017 YTD % of
BudgetActual04/30/17Budget
Income
Ice Rental$277,100.00 $12,037.50 $134,863.75
48.67%
Concessions$35,000.00 $38.50 $17,630.00
50.37%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $0.00 $3,062.00
25.31%
Vending$1,000.00 $0.00 $650.10
65.01%
Open Skate/Hockey, etc.$5,000.00 $0.00 $1,358.00
27.16%
Interest$1,000.00 $0.00 $0.00
0.00%
Misc. Revenue$1,600.00 $0.00 $270.50
Total Income$332,800.00 $12,076.00 $157,834.35 47.43%
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $8,004.59 $44,554.75
35.27%
Supplies (Office, Misc.)$1,850.00 ($0.00)$596.65
32.25%
Supplies (Concession)$15,000.00 $0.00 $4,057.71
27.05%
Fuel, Misc.$1,800.00 $48.35 $504.62
28.03%
Professional Services$15,000.00 $7,685.86 $10,999.30
73.33%
Sales Tax$4,000.00 $54.99 $1,295.77
32.39%
Telephone$1,000.00 $105.56 $530.80
53.08%
Electric$60,000.00 $2,371.51 $13,586.89
22.64%
Gas$15,000.00 $1,387.81 $6,596.02
43.97%
Water$20,000.00 $2,965.13 $12,839.32
64.20%
Refuse$2,400.00 $0.00 $693.90
28.91%
Insurance$9,000.00 $0.00 $2,186.00
24.29%
Administration$12,646.50 $1,053.38 $4,213.52
33.32%
Misc.$2,285.00 $0.00 $1,640.00 71.77%
Repair Maintenance –Machinery$10,000.00 $0.00 $4,599.13
45.99%
Repair Maintenance – Building$27,500.00 $0.00 $2,274.13
8.27%
Total Operating Expenses$323,809.00 $23,677.18 $111,168.51 34.33%
Net Income/Loss$8,991.00 ($11,601.18)$46,665.84
STMA Arena Board Mtg 05/08/17 Page 2
STMAICE ARENACASH BALANCES AND RECEIVABLES
April 30, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17$113,155
Add Revenues (collected in 2017)$157,834
Less Expenses$111,169
Cash Balance Operations 4/30/17$159,821
Accounts Receivable (invoiced)
Operations April 30, 2017 - $30,436.25
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$163,578
Bleachers-$14,006
Balance 4/30/17$149,572
STMA Arena Board Mtg 05/08/17 Page 3
STMA Ice Arena Vendor Check Detail Register
April 2017
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 005304E4/3/2017DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$220.006685STMA Arena Ice Removal
Paid Chk# 005317E4/10/2017FERRELLGAS
E 810-00000-212 Motor Fuels$36.351095668909STMA Arena Propane
E 810-00000-212 Motor Fuels$12.00RNT6851510STMA Arena Cylinder Rack Rental
Paid Chk# 005318E4/10/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA MAY STMA Arena Fire Panel Monitor May 17
Paid Chk# 005319E4/17/2017ABDO, EICK & MEYERS LLP
E 810-00000-301 Auditing and Acctg Services$1,980.00380680Prof Audit/Accounting Services
E 810-00000-301 Auditing and Acctg Services$4,900.00380689STMA Arena 2016 Audit Services
Paid Chk# 005322E4/17/2017ATHLETICA SPORTS SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$750.00406361STMA Arena part 102197
E 810-00000-405 Repair/Maint - Buildings$27.00406362STMA Arena Gasket
Paid Chk# 005349E4/17/2017N. A. C.
E 810-00000-300 Professional Srvs (GENERAL)$499.2522840Ice Arena Expansion
Paid Chk# 036545 4/3/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718661455STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036559 4/3/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73APRIL 2017Emp Life, Dental, Stdis, Vision
Paid Chk# 036566 4/3/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000791STMA Arena Refrig Equip Maint
Paid Chk# 036572 4/10/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$73.91ARENA STMA Arena Telephone
E 810-00000-321 Telephone$31.65ARENA TV STMA Arena Cable TV #8352305160131538
Paid Chk# 036579 4/17/2017B & D PLUMBING
E 810-00000-405 Repair/Maint - Buildings$417.00121944STMA Arena Repair sink
Paid Chk# 036580 4/17/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00170331216243Employee Health Insurance
Paid Chk# 036584 4/17/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,770.04ARENA MAR 5390131-0 STMA Arena 5898 Lachman
Paid Chk# 036586 4/17/2017CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X29977306STMA Arena Carbon Tank Rental
Paid Chk# 036607 4/17/2017STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$119.25108208STMA Arena Bulk Salt
STMA Arena Board Mtg 05/08/17 Page 4
STMA Ice Arena Vendor Check Detail Register
April 2017
Check AmtInvoiceComment
Paid Chk# 036615 4/20/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$2,343.56667082314STMA Arena 5898 Lachman Ave NE
810 STMA ARENA$15,163.69
STMA Arena Board Mtg 05/08/17 Page 5
MANAGER’ GENERAL UPDATE
th
Date:
May 8, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–A
RENA ENTAL OURS PRIL
NameIce-time
Youth Hockey 0 hours
Adult Hockey 0 hours
High School Boys/Girls 0 hours
Public Skating/OH 0 hours
Private rentals 0 hours
Lacrosse 45 hours
____________________________________________________________________
Total hours 45 hours
Ice-In Schedule:
st
Compressors on June 1
rdth
1.Tack floor June 3 and 4
2.Paint floor, install logos, lines and goal-creases June 5th
thth
3.Flood June 6 through June 11
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Rink Open:
First Ice rental Monday June 12
Ice Time sold
(June through August 2017): Total hours 225 to date
Summer Hockey Camps:
Start in June andrun through August
ArenaProjects:
Rink Boards:
Repair Zamboni door, replace hinges and weld extra support to right side.
Black Matting
: replacing worn rubber matting in various locations, particularly in door
openings and players boxes.
Board Cleaning:
Scheduled for August 2017
Olympia Maintenance:
Change hydraulic fluid, replace left side lift cylinder on dump
tank, replace support bracket on the board brush, inspect conditioner for worn out
bearings, and inspect all hydraulic hoses and fluids.
Building Maintenance:
Touch up painting, locker rooms, players boxes, lobby, corridor
and bathrooms.
Rink Glass Cleaning:
Interior and exterior
STMA Arena Board Mtg 05/08/17 Page 6