2017-06-12 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARD AGENDA
MONDAY, JUNE 12, 2017
ALBERTVILLE CITY HALL
6:00 PM
1. CALL TO ORDER – ROLL CALL
2. ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF MAY 8, 2017 (pg.)
4. FINANCE REPORTS
a) Approve the May list of claims as presented in the amount of $13,574.18 and May
report (pgs.)
5. ARENA MANAGER
a) Monthly report (pg.)
6. OLD BUSINESS
7. NEW BUSINESS
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
P:\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-06-12\\061217 STMA Agenda.doc
STMA
Cash Basis
STMA Ice Arena Preliminary Budget to Actual May 2017 ()
2017 2017 Actual 2017
Annual May 2017 YTD YTD % of
Budget Actual 05/31/17 Budget
Income
Ice Rental $277,100.00 $2,062.50 $136,926.25
49.41%
Concessions $35,000.00 $0.00 $17,630.00
50.37%
Other Revenues (Advertising/LMC/Ins
Claims) $12,100.00 $0.00 $3,062.00
25.31%
Vending $1,000.00 $0.00 $650.10
65.01%
Open Skate/Hockey, etc. $5,000.00 $0.00 $1,358.00
27.16%
Interest $1,000.00 $0.00 $0.00
0.00%
Misc. Revenue $1,600.00 $0.00 $270.50
Total Income 48.05%
$332,800.00 $2,062.50 $159,896.85
Expenses
Salaries, Wages, Taxes & Benefits $126,327.50 $9,638.53 $54,193.28
42.90%
Supplies (Office, Misc.) $1,850.00 $0.00 $596.65
32.25%
Supplies (Concession) $15,000.00 $0.00 $4,057.71
27.05%
Fuel, Misc. $1,800.00 $0.00 $504.62
28.03%
Professional Services $15,000.00 $3,493.40 $14,492.70
96.62%
Sales Tax $4,000.00 $416.23 $1,712.00
42.80%
Telephone $1,000.00 $105.56 $636.36
63.64%
Electric $60,000.00 $839.85 $14,426.74
24.04%
Gas $15,000.00 $687.65 $7,283.67
48.56%
Water $20,000.00 $468.09 $13,307.41
66.54%
Refuse $2,400.00 $0.00 $693.90
28.91%
Insurance $9,000.00 $5,371.00 $7,557.00
83.97%
Administration $12,646.50 $1,053.38 $5,266.90
41.65%
Misc. $2,285.00 $0.00 $1,640.00
71.77%
Repair Maintenance – Machinery $10,000.00 $0.00 $4,599.13
45.99%
Repair Maintenance – Building $27,500.00 $1,900.20 $4,174.33
15.18%
Total Operating Expenses $323,809.00 $23,973.89 $135,142.40 41.74%
Net Income/Loss $8,991.00 ($21,911.39) $24,754.45
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
May 31, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17 $114,448
Add Revenues (collected in 2017) $159,897
Less AR collected for 2016 in 2017 $ 10,590
Less Expenses $135,142
Cash Balance Operations 5/31/17 $128,612
Accounts Receivable (invoiced)
Operations May 31, 2017 - $30,690.09
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17 $165,024
Bleachers -$14,006
Kraft Money to School -$40,000
Balance 5/31/17 $111,018
STMA Ice Arena Vendor Check Detail Register
May 2017
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 005363E5/1/2017ABDO, EICK & MEYERS LLP
E 810-00000-301 Auditing and Acctg Services$660.00382961Prof Audit/Accounting Services
Paid Chk# 005403E5/9/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA JUNE STMA Arena Fire Panel Monitor June 17
Paid Chk# 005427E5/15/2017COURI & RUPPE, P.L.L.P.
E 810-00000-304 Legal Fees$77.50STMA Arena Mgmt Agreement by ISD 885
Paid Chk# 036619 5/1/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718678889STMA Arena Mats, Mop, Laundry Bag
E 810-00000-405 Repair/Maint - Buildings$16.001718678889STMA Arena Mats, Mop, Laundry Bag
E 101-43100-417 Uniform Rentals$26.771718683205Uniforms PW
Paid Chk# 036632 5/1/2017LEAGUE OF MN CITIES INS TRUST
E 810-00000-150 Workers Comp (GENERAL)$5,371.00ARENA 2017STMA Arena Prop, Liability, Auto, Equip Insurance
Paid Chk# 036634 5/1/2017MECHANICAL ENERGY SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$1,367.64S22645STMA Arena Repair & Replac Exit Lights
Paid Chk# 036636 5/1/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73MAY 2017Emp Life, Dental, Stdis, Vision
Paid Chk# 036638 5/1/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000897STMA Arena Refridge Equip Maint Contract
Paid Chk# 036645 5/1/2017ISD # 885
E 811-00000-520 Buildings and Structures$40,000.00Kraft Hockeyville Monies
Paid Chk# 036646 5/9/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.65ARENA MAY STMA Arena Cable TV
Paid Chk# 036652 5/15/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718687430STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036654 5/15/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00170502435409Emp Health Ins
Paid Chk# 036657 5/15/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$305.42ARENA 5898 Lachman Ave #5390131-0
Paid Chk# 036666 5/15/2017CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X30077203STMA Arena Carbon Tank Rental
Paid Chk# 036688 5/17/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$73.91ARENA MAY STMA Arena Phone #8352305160131702
STMA Ice Arena Vendor Check Detail Register
May 2017
Check AmtInvoiceComment
Paid Chk# 036690 5/17/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$811.90ARENA APR17STMA Arena 5898 Lachman Ave
Paid Chk# 036692 5/24/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73JUNE 2017Emp Life, Dental, Stdis, Vision
810 STMA ARENA $13,574.18
811 Arena Dedicated Cap Imp Fund $40,000.00
STMA
MANAGER’ GENERAL UPDATE
Date:
June 12th, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
st
Arena Rental Hours –
Lacrosse no hours used May 1 through May 31st
st
General Operations:
Compressors turned on June 1. After inspection 3 condenser fans needed
to be replaced, cost covered under SCR maintenance blanket. Getting a quote on replacing CPC
(Computer process controls) for compressors. I will bring cost estimate to the next meeting.
Learn to Skate (LTS):
Working with Diane Klatt on starting LTS program this fall and possible
figure skating program.
st
Compressors on June 1
rdth
1.Tacked floor June 3 and 4
2.Painted floor, installed logos, lines and goal-creases June 5th
thth
3.In process: Flooding June 6 through June 11
Arena Projects Completed:
Rink Boards:
Repair Zamboni door, replace hinges and weld extra support to right side.
Olympia Maintenance:
Change hydraulic fluid, replace left side lift cylinder on dump
tank, replace support bracket on the board brush, inspect conditioner for worn out
bearings, and inspect all hydraulic hoses and fluids.
Building Maintenance:
Touch up painting, locker rooms, players boxes, lobby, corridor
and bathrooms.
Rink Glass Cleaning:
Interior and exterior
Bleachers:
Repair bent seats and broken end caps.
Dehumidification:
Greased all motors, cleaned desiccant wheel and changed all filters.
Tempered Glass
: Replaced 4 pieces of Plexi-glass with new tempered glass.
th
Rink Open:
First Ice rental Monday June 12