2017-07-10 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,JULY 10, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF MAY 8,2017
(pg. 1)
4.FINANCE REPORTS
a)Approve the May/Junelist of claims as presented in the amount of $63,702.63and
Junereport (pgs.2-5)
5.ARENA MANAGER
a)Monthlyreport(pg.6)
6.OLD BUSINESS
7.NEW BUSINESS
a)Presentation on Arena Agreement –Doug Birk(pgs. 7-19)
(draft agreementto be distributed at meeting, no action required)
b)Draft pro-forma budget(updated Ballard-King projection)(pg. 20)
c)Capital purchases for existing rink (Zamboni/Refrigeration hook-upmaterials to be
distributed at meeting)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-07-10\\071017 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
MAY 8, 2017
6:00 p.m.
Present:
Chairman Walter Hudsonand members John Vetsch, Kari Dwinnell, and Kevin Kasel. Absent:
Members Jeff Lindquist and Keith Wettschreck. Also present:City Administrator Adam Nafstad,City Finance
Director Tina Lannes, STMA Arena Manager Grant Fitch and Andy Berg from Abdo, Eick and Meyers.The
meeting was called to order at 6:02 p.m. by Chairman Walter Hudson.
Set Agenda
moved
MembersKasel/Vetsch to set the agenda as presented.All voted aye.
Presentation of Annual Audit
Andy Berg from Abdo, Eick and Meyers presented the annual audit of the STMA Ice Arena Financial
Statements. The presentation consisted of the statements receiving an unmodified opinion for the auditors
(clean opinion) with the no compliance issues but limited segregation of duties. In addition to that Berg
summarized the activity for the year with budget verses actual, net position and changes in net position from
2015 to 2016.
Approval of Minutes
moved
MembersVetsch/Kasel to approve the minutes of the April 10, 2017 Board Meeting as presented.All
voted aye.
Finance Reports
moved
Members Kasel/Dwinnell to accept the 2016 Financial Statements. All voted aye.
moved
Members Vetsch/Kaselto approve the Aprillist of claims totaling $15,163.69 and the AprilFinancial
Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that ice is expected to be back in around June 11, 2017 and to be open for ice rental the following
day. Nafstad updated the board on the progress with the CIP and should be coming soon to the board in draft
form; staff is still working on it. Fitch’s monthly report includes Arena Project items such as rink boards,
matting, Zamboni maintenance and building maintenance.
OldBusiness
moved
Members Kasel/Dwinnell to approve release of the $40,000 Kraft monies from the Dedicated Capital
Improvements Fund to ISD#885. All voted aye.
Adjourn
moved
Members Kasel/Dwinnellto adjourn at approximately 6:15 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 07/10/17 Page 1
Cash Basis
STMA Ice Arena Preliminary Budget to Actual June2017 ()
2017 2017 Actual 2017
Annual June 2017 YTD YTD % of
BudgetActual06/28/17Budget
Income
Ice Rental$277,100.00 $0.00 $136,926.25
49.41%
Concessions$35,000.00 $66.75 $17,696.75
50.56%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $0.00 $3,062.00
25.31%
Vending$1,000.00 $0.00 $650.10
65.01%
Open Skate/Hockey, etc.$5,000.00 $145.00 $1,503.00
30.06%
Interest$1,000.00 $0.00 $0.00
0.00%
Misc. Revenue$1,600.00 $4.00 $274.50
Total Income48.11%
$332,800.00 $215.75 $160,112.60
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $8,262.73 $62,456.01
49.44%
Supplies (Office, Misc.)$1,850.00 $0.00 $596.65
32.25%
Supplies (Concession)$15,000.00 $0.00 $4,057.71
27.05%
Fuel, Misc.$1,800.00 $0.00 $504.62
28.03%
Professional Services$15,000.00 $1,600.00 $16,092.70
107.28%
Sales Tax$4,000.00 $0.00 $1,712.00
42.80%
Telephone$1,000.00 $105.56 $741.92
74.19%
Electric$60,000.00 $2,777.75 $17,204.49
28.67%
Gas$15,000.00 $196.81 $7,480.48
49.87%
Water$20,000.00 $85.58 $13,392.99
66.96%
Refuse$2,400.00 $0.00 $693.90
28.91%
Insurance$9,000.00 $0.00 $7,557.00
83.97%
Administration$12,646.50 $1,053.38 $6,320.28
49.98%
Misc.$2,285.00 $0.00 $1,640.00
71.77%
Repair Maintenance –Machinery$10,000.00 $0.00 $4,599.13
45.99%
Repair Maintenance –Building$27,500.00 $4,374.33 $8,548.66
31.09%
Total Operating Expenses$323,809.00 $18,456.14 $153,598.54 47.43%
Net Income/Loss$8,991.00 ($18,240.39)$6,514.06
STMA Arena Board Mtg 07/10/17 Page 2
STMAICE ARENA CASH BALANCES AND RECEIVABLES
June 28, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17 $114,448
Add Revenues (collected in 2017)$160,113
Less Expenses$153,599
Cash Balance Operations 6/28/17$120,962
Accounts Receivable (invoiced)
Operations June 28, 2017 - $32,356.25
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$165,024
Bleachers-$14,006
Kraft Money to School-$40,000
Balance 6/28/17$111,018
STMA Arena Board Mtg 07/10/17 Page 3
STMA Ice Arena Vendor Check Detail Register
May 2017 to June 2017
Check AmtInvoiceComment
Paid Chk# 005363E5/1/2017ABDO, EICK & MEYERS LLP
E 810-00000-301 Auditing and Acctg Services$660.00382961Prof Audit/Accounting Services
Paid Chk# 005403E5/9/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA JUNE STMA Arena Fire Panel Monitor June 17
Paid Chk# 005427E5/15/2017COURI & RUPPE, P.L.L.P.
E 810-00000-304 Legal Fees$77.50STMA Arena Mgmt Agreement by ISD 885
E 810-00000-304 Legal Fees$2,673.75STMA Arena
Paid Chk# 005441E6/5/2017ABDO, EICK & MEYERS LLP
E 810-00000-301 Auditing and Acctg Services$1,600.00384742STMA Arena Prof Accounting Service
Paid Chk# 005477E6/13/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA JULY STMA Arena Fire Panel Monitor July 2017
Paid Chk# 036619 5/1/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718678889STMA Arena Mats, Mop, Laundry Bag
E 810-00000-405 Repair/Maint - Buildings$16.001718678889STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036632 5/1/2017LEAGUE OF MN CITIES INS TRUST
E 810-00000-150 Workers Comp (GENERAL)$5,371.00ARENA 2017STMA Arena Prop,Liability, Auto, Equip Insurance
Paid Chk# 036634 5/1/2017MECHANICAL ENERGY SYSTEMS
E 810-00000-405 Repair/Maint - Buildings$1,367.64S22645STMA Arena Repair & Replac Exit Lights
Paid Chk# 036636 5/1/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73MAY 2017Emp Life, Dental, Stdis, Vision
Paid Chk# 036638 5/1/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C000897STMA Arena Refridge Equip Maint Contract
Paid Chk# 0366455/1/2017ISD # 885
E 811-00000-520 Buildings and Structures$40,000.00Kraft Hockeyville Monies
Paid Chk# 036646 5/9/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.65ARENA MAY STMA Arena Cable TV
Paid Chk# 036652 5/15/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718687430STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036654 5/15/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00170502435409Emp Health Ins
Paid Chk# 036657 5/15/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$305.42ARENA 5898 Lachman Ave #5390131-0
Paid Chk# 036666 5/15/2017CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X30077203STMA Arena Carbon Tank Rental
Paid Chk# 036688 5/17/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$73.91ARENA MAY STMA Arena Phone #8352305160131702
STMA Arena Board Mtg 07/10/17 Page 4
STMA Ice Arena Vendor Check Detail Register
May 2017 to June 2017
Check AmtInvoiceComment
Paid Chk# 0366905/17/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$811.90ARENA APR17STMA Arena 5898 Lachman Ave
Paid Chk# 036692 5/24/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73JUNE 2017Emp Life, Dental, Stdis, Vision
Paid Chk# 036694 6/5/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718670204STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036715 6/5/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$660.00C001009STMA Arena Refrig Equip Maint Contract
E 810-00000-405 Repair/Maint - Buildings$2,976.98W16958STMA Arena Repair Furnace in Entry
Paid Chk# 036723 6/5/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.65ARENA JUNE STMA Arena Cable TV #8352305160131538
Paid Chk# 036727 6/13/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$73.91ARENA STMA Arena Phone #8352305160131702
Paid Chk# 036731 6/19/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718704400STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 036732 6/19/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00170602186096Emp Health Insurance
Paid Chk# 036735 6/19/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$196.81ARENA MAY 5898 Lachman Ave #5390131-0
Paid Chk# 036737 6/19/2017CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$705.35101X30178803STMA Arena Carbon Base Service & Rental
Paid Chk# 036771 6/20/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$2,749.80675577148STMA Arena 5898 Lachman
810 STMA ARENA$23,702.63
811 Arena Dedicated Cap Imp Fund$40,000.00
STMA Arena Board Mtg 07/10/17 Page 5
MANAGER’ GENERAL UPDATE
Date:
July 10th, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–
J
RENA ENTAL OURS
UNE
NameIce-time
Youth Hockey 0 hours
Adult Hockey 0 hours
High School Boys/Girls 81.75 hours
Public Skating/OH 20 hours
Private Rentals 0 hours
Lacrosse 0 hours
____________________________________________________________________
Total hours 101.75 hours
st
General Operations:
Compressors turned on June 1. After inspection 3 condenserfans needed
tobe replaced, cost covered under SCR maintenance blanket. Getting a quote on replacing CPC
(Computer process controls) forcompressors. I will bring cost estimate to the next meeting.
Learn to Skate (LTS):
Working with Diane Klatt on starting LTS program this fall and possible
figure skating program.
st
Compressors on June 1
rdth
1.Tacked floor June 3 and 4
2.Painted floor, installed logos, lines and goal-creases June 5th
Arena ProjectsCompleted:
Rink Boards:
Repair Zamboni door, replace hinges and weld extra support to right side.
Olympia Maintenance:
Change hydraulic fluid, replace left side lift cylinder on dump
tank, replace support bracket on the board brush, inspect conditioner for worn out
bearings, and inspect all hydraulic hoses and fluids.
Building Maintenance:
Touch up painting, locker rooms, players boxes, lobby, corridor
and bathrooms.
Rink Glass Cleaning:
Interior and exterior
Bleachers:
Repair bent seats and broken end caps.
Dehumidification:
Greased all motors, cleaned desiccant wheel and changed all filters.
Tempered Glass
: Replaced 4 pieces of Plexi-glasswith new tempered glass.
th
Rink Open:
First Ice rental was Monday June 12
STMA Arena Board Mtg 07/10/17 Page 6
Updated Pro-Forma
(based on 2013 Ballard King Report)
2016 Actual Full Year Two Ice
12/31/16Sheets
Income
Ice Rental$256,588.50$458,998.50
Concessions$35,214.25$57,500.00
Other Revenues (Advertising/LMC/Ins Claims)$12,100.00$20,000.00
Vending$1,077.25$2,262.23
Open Skate/Hockey, etc.$4,729.50$7,094.25
Interest$1,292.28$1,615.35
Misc. Revenue$1,586.00$1,903.20
Total Income
$311,001.78$547,470.33
Expenses
Salaries, Wages, Taxes & Benefits$120,069.67$178,903.81
Supplies Office$1,836.58$2,644.68
Supplies Concessions$17,564.39$29,683.82
Fuel, Misc.$1,348.27$1,350.00
Professional Services$14,818.36$19,856.60
Sales Tax$4,069.47$6,877.40
Telephone$958.71$1,092.93
Electric$52,969.17$92,696.05
Gas$12,847.26$25,566.05
Water$16,856.89$33,713.78
Refuse$2,390.53$3,753.13
Insurance$7,980.00$28,488.60
Administration$12,278.28$18,417.42
Misc$2,241.89$4,057.82
Repair Maintenance - Machines$4,267.48$13,600.00
Repair Maintenance - Building$22,944.51$34,100.00
Total Operating Expenses$295,441.46$494,802.09
Net Income/Loss$15,560.32$52,668.24
(Single Ice Sheet)(Two Ice Sheets)
** Operations Net Income to be dedicated to Capital Improvement Fund
data$/Public Data / Finance / Budget/proformabudget
STMA Arena Board Mtg 07/10/17 Page 20