2017-11-13 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,NOVEMBER 13, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF OCTOBER 9,2017
(pgs.1-2)
4.FINANCE REPORTS
a)Approve the October list of claims as presented in the amount of $10,017.74and
Octoberreport (pgs.3-6)
5.ARENA MANAGER
a)Monthlyreport(pg.7)
6.OLD BUSINESS
a)Temporary Parking (Discussion)
7.NEW BUSINESS
a)Advertising Contracts (Discussion)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-11-13\\111317 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
October 9, 2017
6:00 p.m.
Present:
Chairman Walter Hudson and members Kari Dwinnell, Jeff Lindquist, Keith
Wettschreck,Kevin Kasel and John Vetsch. Also present: City Administrator Adam Nafstad,
City Finance Director Tina Lannes, and STMA Arena Manager Grant Fitch. The meeting was
called to order at 6:00 p.m. by Chairman Walter Hudson.
Set Agenda
moved
Members Lindquist/Kasel to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Kasel/Wettschreck to approve the minutes of the September 11, 2017 Board
Meeting as presented. All voted aye.
Finance Reports
moved
Members Dwinnell/Kasel to approve the September list of claims totaling $14,062.83
and the September Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch updated the board on the ice time projected for spring/summer and Midwest Hockey is
ready to book 230 hours. Fitch asked the board what their thoughts were about open skate. He
mentioned that a representative of youth hockey requested that the arena not have open skate
on Sundays due to such limit ice availability. Lindquist asked what the average for open skate
attendance is. Fitch stated it fluxgates. The board discussed the topic and came to a consensus
to keep open skate available and consistent. In addition Fitch may adjust the time as needed.
Old Business
Nafstad updated the board on the changes made to the arena management agreement. The
changes in the agreement were mainly on capital expenditures. The language was changed to
require approval from the three parties, not just the Arena Board, for expenditures in excess of
the Arena Capital Improvement Fund.
Members Lindquist/Kasel moved to approve the draft Arena Management Agreement subject
to approval by the three entities. All voted aye
Nafstad provided a construction update to the board with the plan for bid opening on October
th
19. Chairman Hudson asked about the grant monies from the mighty ducks requiring
prevailing wage. Nafstad stated that most jobs funded with state money are prevailing wage.
There was some discussion at the school level with this and school district would address this.
Nafstad stated the grant dollars are from the state, which requires the job to be prevailing wage.
Lindquist stated that the school is in the position of waiting for the bids to come in and are
aware of the requirements of accepting the grant for construction.
Nafstad also informed the board that Albertville is looking at parking options for the Arena
during construction.
STMA Arena Board Mtg 11/13/17 Page 1
STMA Youth Hockey
Lannes provided an update on behalf of youth hockey. Tryouts are complete except U15 (after
th
girls High School). There are over 525 skaters and the season starts November 5. In addition
STMA Youth Hockey Association is excited for ground breaking in November.
Adjourn
moved
Members Kasel/Wettschreck to adjourn at approximately 6:27 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 11/13/17 Page 2
Cash Basis
STMA Ice Arena Preliminary Budget to Actual October2017 ()
2017 Actual 2017 YTD
2017 Annual October YTD % of
Budget2017 Actual10/31/17Budget
Income
Ice Rental$277,100.00 $19,185.00 $214,672.50
77.47%
Concessions$35,000.00 $2,205.25 $21,235.50
60.67%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $0.00 $3,062.00
25.31%
Vending$1,000.00 $0.00 $735.10
73.51%
Open Skate/Hockey, etc.$5,000.00 $365.00 $3,045.00
60.90%
Interest$1,000.00 $0.00 $0.00
0.00%
Misc. Revenue$1,600.00 $24.00 $342.50
Total Income73.04%
$332,800.00 $21,779.25 $243,092.60
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $10,977.79 $98,175.01
77.71%
Supplies (Office, Misc.)$1,850.00 $50.58 $1,022.23
55.26%
Supplies (Concession)$15,000.00 $102.66 $5,857.59
39.05%
Fuel, Misc.$1,800.00 $127.03 $732.77
40.71%
Professional Services$15,000.00 $192.69 $23,101.74
154.01%
Sales Tax$4,000.00 $120.00 $1,909.00
47.73%
Telephone$1,000.00 $105.79 $1,164.27
116.43%
Electric$60,000.00 $6,251.44 $42,223.42
70.37%
Gas$15,000.00 $582.76 $9,379.29
62.53%
Water$20,000.00 $795.69 $15,767.67
78.84%
Refuse$2,400.00 $87.47 $992.99
41.37%
Insurance$9,000.00 $0.00 $7,557.00
83.97%
Administration$12,646.50 $1,053.38 $10,533.80
83.29%
Misc.$2,285.00 $0.00 $1,793.11
78.47%
Repair Maintenance – Machinery$10,000.00 $0.00 $6,762.59
67.63%
Repair Maintenance –Building$27,500.00 $0.00 $16,512.76
60.05%
Total Operating Expenses$323,809.00 $20,447.28 $243,485.24 75.19%
Net Income/Loss$8,991.00 $1,331.97 ($392.64)
STMA Arena Board Mtg 11/13/17 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
October 31, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17$114,448
Add Revenues (collected in 2017)$243,093
Less Expenses$243,485
Cash Balance Operations 10/31/17$114,055
Accounts Receivable (invoiced)
Operations October 31, 2017 - $54,040.00
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$165,024
Annual Contribution St. Michael$15,000
Annual Contribution Albertville $15,000
Annual Contribution ISD 885 (invoiced 10/17)----------
Bleachers-$14,006
Kraft Money to School-$40,000
Balance 10/31/17$141,018
STMA Arena Board Mtg 11/13/17 Page 4
STMA Ice Arena Vendor Check Detail Register
October 2017
Check AmtInvoiceComment
Paid Chk# 005747E10/2/2017ECM PUBLISHERS, INC.
E 810-00000-351 Legal Notices Publishing$79.15529216STMA Arena PHN Ad #731935
Paid Chk# 005783E10/9/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA NOVSTMA Arena Fire Panel Monitoring Nov 2017
Paid Chk# 005786E10/16/2017BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$225.0022291STMA Arena 2017 Fire Alarm Inspection
Paid Chk# 005788E10/16/2017FERRELLGAS
E 810-00000-212 Motor Fuels$127.031097646395STMA Arena Propane
Paid Chk# 005794E10/16/2017RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$87.47ARENA OCT STMA Arena Garbage
Paid Chk# 005796E10/16/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$102.66880291STMA Arena Franks
Paid Chk# 037054 10/2/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718772613STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 037076 10/2/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73OCT 2017Emp Life, Dental, STDis, Vision
Paid Chk# 037082 10/2/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$690.00C001479STMA Arena Refrig EquipMaint Contract
Paid Chk# 037085 10/2/2017STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$87.74112507STMA Arena Bulk Salt
Paid Chk# 037090 10/9/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$582.76ARENA SEP 5898 Lachman Ave #5390131-0
Paid Chk# 037092 10/9/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.650131538092417STMA Arena Cable TV
Paid Chk# 037095 10/16/2017AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings$187.2648925ASTMA Arena Bath Tissue, Urinal Cakes
Paid Chk# 037096 10/16/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718780984STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 037098 10/16/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00171002035971Emp Health Ins
Paid Chk# 037101 10/16/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$74.140131702100217STMA Arena Phone
Paid Chk# 037104 10/16/2017DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings$13.9899363STMA Arena Toilet Parts
STMA Arena Board Mtg 11/13/17 Page 5
STMA Ice Arena Vendor Check Detail Register
October 2017
Check AmtInvoiceComment
Paid Chk# 037132 10/16/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$6,223.490692838296Arena 303459708 5898 Lachman Ave
Paid Chk# 037136 10/23/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73NOV 2017Emp Life, Dental, STDis, Vision
810 STMA ARENA$10,017.74
STMA Arena Board Mtg 11/13/17 Page 6
MANAGER’ GENERAL UPDATE
Date:
November 13th, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
A
RH–O
RENA ENTAL OURS CTOBER
NamePrime-timeOff-peak
Youth Hockey 192.25 hours
Adult Hockey 0 hours
High School Boys/Girls 12.5 hours
Public Skating/OH 16 hours
Private rentals 0 hours
Learn toSkate 0 hours
__________________________________________________________________________
Total hours 220.75 hours
Projected Hours 218.25 hours
Arena Equipment
Freezer compressor replaced, still under 5 yearwarranty
Popcorn machine needs repair. Might be cheaper to replace(cost $650)
Old hockey nets need some repair and welding. New set of nets (cost estimate $1450)
rd
Operations:
Friday November 3Freon leak detected and St Cloud Refrigeration was called to
check system. Repairs covered under Arena maintenance blanket.
nd
2
Sheet:
Construction scheduled to begin Monday November 13th
STMA Arena Board Mtg 11/13/17 Page 7