2017-12-11 STMA Ice Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,DECEMBER 11, 2017
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF NOVEMBER 13,2017
(pgs.1-2)
4.FINANCE REPORTS
a)Approve the Novemberlist of claims as presented in the amountof $13,420.55and
Novemberreport (pgs.3-6)
5.ARENA MANAGER
a)Monthlyreport(pg.7)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2017 STMA Ice Arena\\2017 Ice Arena Agendas\\2017-12-11\\121117 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
November 13, 2017
6:00 p.m.
Present:
Chairman Walter Hudson and members Kari Dwinnell, Jeff Lindquist, Keith
Wettschreck and Kevin Kasel. Members John Vetsch and Jeff Lindquist were absent. Also
present: City Administrator Adam Nafstad, City Finance Director Tina Lannes, STMA Arena
Manager Grant Fitch and Josh Opiola from STMA Youth Hockey Association.The meeting
was called to order at 6:07 p.m. by Chairman Walter Hudson.
Set Agenda
moved
Members Dwinnell/Kasel to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Kasel/Wettschreck to approve the minutes of the October 9, 2017 Board
Meeting as presented. All voted aye.
Finance Reports
moved
Members Kasel/Wettschreck to approve the October list of claims totaling $10,017.74
and the October Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that as far as arena hours it is where it should be this time of the year. In
addition, there were repairs made to the freezer and popcorn maker. Fitch mentioned that there
was a Freon leak the week before and was covered under our maintenance blanket. In
addition, he added that if they are to purchase a Zamboni, it would need to be orderedby
January 1, 2018 to receive it by November 1, 2018. Construction is under way at the arena
site.
Old Business
Nafstad updated the board that staff has been working with Don’s Bus, the old L&D site, for
arena parking. He added that STMA Youth Hockey has agreed to help with the parking issues
by contributing funds. Nafstad presented a draft contract that states that we can use their
parking lot for five (5) years; they will receive payment of $16,500 and allow the parking lot
be created. Nafstad mentioned to the board we will need to add Don’s to our insurance as
additionally insured. The board agreed to the terms in the draft agreement.
moved
Members Kasel/Dwinnell to allow staff to amend the insurance policy to allow Don’s
Bus to be listed as additionally insured. All voted aye.
New Business
Nafstad updated the board on the current advertising agreement with STMA Youth Hockey
Association that expires in 2018. There should be an amendment to terms of that agreement to
include the second sheet of ice. There was discussion of sign locations and following the
school policies of advertising.
STMA Youth Hockey
STMA Arena Board Mtg 12/11/17 Page 1
STMA Ice Arena
November 13,2017 Minutes
Page 2
Josh Opiloa updated the board that the season was up and running with just under 600 skaters.
He also mentioned that $15,000 will be approved by the association to help with the parking
lot. There are commitments to state tournaments coming up,but not in 2018. There will be
hockey tournaments planned in 2018.
Adjourn
moved
Members Kasel/Wettschreck to adjourn at approximately 6:27 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 12/11/17 Page 2
Cash Basis
STMA Ice Arena Preliminary Budget to Actual November2017 ()
2017 Actual 2017 YTD
2017 Annual November YTD % of
Budget2017 Actual11/30/17Budget
Income
Ice Rental$277,100.00 $42,040.00 $256,712.50
92.64%
Concessions$35,000.00 $7,053.75 $28,289.25
80.83%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $12,000.00 $15,062.00
124.48%
Vending$1,000.00 $423.30 $1,158.40
115.84%
Open Skate/Hockey, etc.$5,000.00 $500.00 $3,545.00
70.90%
Interest$1,000.00 $0.00 $0.00
0.00%
Misc. Revenue$1,600.00 $15.00 $357.50
Total Income91.68%
$332,800.00 $62,032.05 $305,124.65
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $19,444.55 $117,619.56
93.11%
Supplies (Office, Misc.)$1,850.00 $0.00 $1,022.23
55.26%
Supplies (Concession)$15,000.00 $2,964.30 $8,821.89
58.81%
Fuel, Misc.$1,800.00 $256.16 $988.93
54.94%
Professional Services$15,000.00 $97.16 $23,198.90
154.66%
Sales Tax$4,000.00 $0.00 $1,909.00
47.73%
Telephone$1,000.00 $105.94 $1,270.21
127.02%
Electric$60,000.00 $5,607.99 $47,831.41
79.72%
Gas$15,000.00 $881.12 $10,260.41
68.40%
Water$20,000.00 $1,611.05 $17,378.72
86.89%
Refuse$2,400.00 $88.22 $1,081.21
45.05%
Insurance$9,000.00 $0.00 $7,557.00
83.97%
Administration$12,646.50 $1,053.38 $11,587.18
91.62%
Misc.$2,285.00 $385.00 $2,178.11
95.32%
Repair Maintenance – Machinery$10,000.00 $0.00 $6,762.59
67.63%
Repair Maintenance –Building$27,500.00 $3,053.15 $19,565.91
71.15%
Total Operating Expenses$323,809.00 $35,548.02 $279,033.26 86.17%
Net Income/Loss$8,991.00 $26,484.03 $26,091.39
STMA Arena Board Mtg 12/11/17 Page 3
STMAICE ARENA CASH BALANCES AND RECEIVABLES
November 30, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17$114,448
Add Revenues (collected in 2017)$305,125
Less Expenses$279,033
Cash Balance Operations 11/30/17$140,539
Accounts Receivable (invoiced)
Operations November 30, 2017 - $35,437.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$165,024
Annual Contribution St. Michael (invoiced
10/17)$15,000
Annual Contribution Albertville (invoiced
10/17)$15,000
Annual Contribution ISD 885 (invoiced 10/17)$15,000
Bleachers-$14,006
Kraft Money to School-$40,000
Balance 11/30/17$156,018
STMA Arena Board Mtg 12/11/17 Page 4
STMA Ice Arena Vendor Check Detail Register
November 2017
Check AmtInvoiceComment
Paid Chk# 005848E11/6/2017RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$88.22ARENA NOV17STMA Arena Garbage
Paid Chk# 005852E11/6/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$947.91881680STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$200.98882058STMA Arena Concessions
Paid Chk# 005854E11/8/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA DEC STMA Arena Fire Panel Monitoring Dec 17
Paid Chk# 005874E11/20/2017FERRELLGAS
E 810-00000-212 Motor Fuels$91.221097897192STMA Arena Propane
E 810-00000-212 Motor Fuels$78.271098044000STMA Arena Propane
E 810-00000-212 Motor Fuels$86.671098213004STMA Arena Propane
Paid Chk# 005886E11/20/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$408.61882304STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$221.86882622STMA Arena Concessions
Paid Chk# 037142 11/6/2017ALS COFFEE
E 810-00000-252 Food/Concessions For Resale$86.60126332STMA Arena Coffee Cups & Lids
Paid Chk# 037144 11/6/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718789362STMA Arena Mat, Mop, Laundry Bag
E 810-00000-405 Repair/Maint - Buildings$16.001718797670STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 037146 11/6/2017BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$97.14156492POS & Fixed Assest Support
Paid Chk# 037149 11/6/2017CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale$6.00102616STMA Arena Concessions
Paid Chk# 037180 11/6/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$690.00C001590STMA Arena Refrig Maintenance Contract
Paid Chk# 037188 11/8/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.800131538102417STMA Arena Cable TV
Paid Chk# 037191 11/16/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$74.140131702110217STMA Arena Cable TV
Paid Chk# 037192 11/16/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$5,580.040697119068STMA Arena #303459708
Paid Chk# 037196 11/20/2017AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings$350.2249294ASTMA Arena Cleaners & Can Liners
Paid Chk# 037197 11/20/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718806024STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 03719911/20/2017CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$881.12ARENA OCT STMA Arena 5898 Lachman Ave
STMA Arena Board Mtg 12/11/17 Page 5
STMA Ice Arena Vendor Check Detail Register
November 2017
Check AmtInvoiceComment
Paid Chk# 037203 11/20/2017DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings$51.3299664STMA Arena Cleaners & Batteries
Paid Chk# 037208 11/20/2017GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$1,092.343636204902STMA Arena Concessions
Paid Chk# 037215 11/20/2017MINNESOTA DEPT OF HEALTH
E 810-00000-433 Dues and Subscriptions$315.002018STMA Arena 2018 Food, Beverage License
Paid Chk# 037220 11/20/2017POSTMASTER
E 810-00000-433 Dues and Subscriptions$70.002018STMA Arena PO Box 193 Renewal
Paid Chk# 037222 11/20/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$635.41W23561STMA Arena Replaced MAT Sensor in Dehumidifier
Paid Chk# 037229 11/20/2017BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,074.00171102256583Emp Health Ins
Paid Chk# 037232 11/21/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73DEC 2017Emp Life, Dental, STDis, Vision
810 STMA ARENA $13,420.55
STMA Arena Board Mtg 12/11/17 Page 6
MANAGER’ GENERAL UPDATE
Date:
December 11th, 2017
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
A
RH–N
RENA ENTAL OURS OVEMBER
NamePrime-timeOff-peak
Youth Hockey 176 hours
Adult Hockey 0 hours
High School Boys/Girls 49 hours
Public Skating/OH 7 hours
Private rentals 1 hours
Learn toSkate 0 hours
__________________________________________________________________________
Total hours 233 hours
Projected Hours 220 hours
Arena Equipment
Ordered a new set of hockey nets (cost $1,450)
Repaired blower motor on the east end furnace
Popcorn machine was repaired
Operations:
Freon leak repaired and holding since November 3.
Arena Parking:
An agreement was reached with the Barthels to use the north lot of the former
L&D site to help with the parking shortage. A four way stop was added by the main entry of the
arenato make sure cars slow down in front of the building where parents and players are
crossing the street. Also,Adam talked to Xcel Energy about increasing the wattage on the 2
existing street lights in front of the main entrance.
STMA Arena Board Mtg 12/11/17 Page 7