2018-01-08 STMA Arena Agenda Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,JANUARY 8, 2018
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF DECEMBER 11,2017
(pgs. 1-2)
4.FINANCE REPORTS
a)Approve the Decemberlist of claims as presented in the amount of$19,739.72and
Decemberreport (pgs. 3-7)
5.ARENA MANAGER
a)Monthlyreport(pg.8)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2018 STMA Ice Arena\\2018 Ice Arena Agendas\\2018-01-08\\010818 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
DECEMBER 11, 2017
6:00 p.m.
Present:
Chairman Walter Hudson and members Kari Dwinnell, Jeff Lindquist, Keith
Wettschreck, Kevin Kasel and Jeff Lindquist. Member John Vetsch was absent. Also present:
City Administrator Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager
Grant Fitch and Bill Robinson from STMA Youth Hockey Association. The meeting was
called to order at 6:00 p.m. by Chairman Walter Hudson.
Set Agenda
moved
Members Wettschreck/Lindquist to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Kasel/Wettschreck to approve the minutes of the November 13, 2017 Board
Meeting as presented. All voted aye.
Finance Reports
Member Wettschreck asked why professional services were over budget for the year. Lannes
stated it was mostly attorney fees for the new sheet of ice. Nafstad informed the board that the
attorney fees were related to the new joint powers agreement.
moved
Members Kasel/Wettschreck to approve the November list of claims totaling
$13,420.55 and the November Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported to the board that the total hours rented for November was where it should be this
time of year. In addition, Fitch mentioned that the new Zamboni would need to be purchased
early in the year in order to have it by November 2018. Quotes for the resurfacer will be
brought back to the board in January;bidsare not needed as both are part of the state contract.
Old Business
Nafstad updated the board that the new parking lot agreement has been executed and is in use.
The lot has about ninety (90) stalls.
In addition, there was a discussion on the advertising for the new sheet of ice. The plan is to
carry over the current arrangement with youth hockeyand would include some agreement
updates for the new rink. Also, the scoreboard is not available for advertisement, but all other
advertising sold by the youth hockey association will include the walls and boards. Nafstad
stated there is a plan to amend the current advertising agreement with youth hockey to include
the second sheet in the next few months.
New Business
Nafstad mentioned that effective January 1, 2018 the addition of a third school board member
to the Arena board will be effective.
STMA Arena Board Mtg 01/08/18 Page 1
STMA Ice Arena
December 11, 2017 Minutes
Page 2
There was some discussion on direction for the draft 2018 budget, which will include the
second sheet for a portion of the season. The budget will need to acknowledge the tentative
November opening could be delayed.
STMA Youth Hockey
Bill Robinson,youth hockey fundraising coordinator, thanked the board for the temporay
parking lot, lights, andstop signsfor increased safety. Robinson also inquired about more
street lights, as it isstill dark in front of the arena. Bill mentioned that they are encouraging
parents to drop the kids off at the Arena entrance door for safety reasons due to the darkness.
Nafstad mentioned that Xcel Energy didadd the security light in the temporary parking lot.
Member Dwinnell asked staff if Xcel Energy re-lamped the light posts to the higher wattage.
Nafstad stated he believed that was completed and they were updated from 150 watts to 300
watts. Nafstad also mentioned that staff has not yet receivedproposals for adding more light
poles down Lachman from Xcel Energy.
Nafstad updated the board that the City of Albertville has signed the new Joint Powers
Agreement and believed it was at St. Michael for signature and then will be forwarded to the
STMA School District for signature. All three entities had approved the agreement.
Adjourn
moved
Members Kasel/Wettschreck to adjourn at approximately 6:21 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 01/08/18 Page 2
Cash Basis
STMA Ice ArenaBudget to Actual December2017 ()
Prelim 2017 2017 YTD
2017 Annual December Actual YTD % of
Budget2017 Actual12/31/17Budget
Income
Ice Rental$277,100.00 $0.00 $256,712.50
92.64%
Concessions$35,000.00 $7,705.00 $35,994.25
102.84%
Other Revenues (Advertising/LMC/Ins
Claims)$12,100.00 $765.00 $15,827.00
130.80%
Vending$1,000.00 $68.80 $1,227.20
122.72%
Open Skate/Hockey, etc.$5,000.00 $870.00 $4,415.00
88.30%
Interest$1,000.00 $0.00 $0.00
0.00%
Misc. Revenue$1,600.00 $48.00 $405.50
Total Income94.53%
$332,800.00 $9,456.80 $314,581.45
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50 $15,676.22 $133,295.78
105.52%
Supplies (Office, Misc.)$1,850.00 $125.24 $1,147.47
62.03%
Supplies (Concession)$15,000.00 $6,200.96 $15,022.85
100.15%
Fuel, Misc.$1,800.00 $174.04 $1,162.97
64.61%
Professional Services$15,000.00 $452.58 $23,651.48
157.68%
Sales Tax$4,000.00 $73.00 $1,982.00
49.55%
Telephone$1,000.00 $105.94 $1,376.15
137.62%
Electric$60,000.00 $6,224.15 $54,055.56
90.09%
Gas$15,000.00 $2,014.37 $12,274.78
81.83%
Water$20,000.00 $3,037.93 $20,416.65
102.08%
Refuse$2,400.00 $223.77 $1,304.98
54.37%
Insurance$9,000.00 $0.00 $7,557.00
83.97%
Administration$12,646.50 $1,053.38 $12,640.56
99.95%
Misc.$2,285.00 $0.00 $2,178.11
95.32%
Repair Maintenance – Machinery$10,000.00 $121.66 $6,884.25
68.84%
Repair Maintenance –Building$27,500.00 $2,507.75 $22,073.66
80.27%
Total Operating Expenses$323,809.00 $37,990.99 $317,024.25 97.90%
Net Income/Loss$8,991.00 ($28,534.19)($2,442.80)
STMA Arena Board Mtg 01/08/18 Page 3
STMAICE ARENA CASH BALANCES AND RECEIVABLES
December 31, 2017
Cash Balance Operations
Cash Balance Operations 1/1/17$114,448
Add Revenues (collected in 2017)$314,581
Less Expenses$317,024
Est. Cash Balance Operations 12/31/17$112,005
Accounts Receivable (invoiced)
Operations December 31, 2017 - $56,088.75
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/17$165,024
Annual Contribution St. Michael (invoiced
10/17)$15,000
Annual Contribution Albertville (invoiced
10/17)$15,000
Annual Contribution ISD 885 (invoiced 10/17)$15,000
Bleachers-$14,006
Kraft Money to School-$40,000
Balance 12/31/17$156,018
STMA Arena Board Mtg 01/08/18 Page 4
STMA Ice Arena Vendor Check Detail Register
December 2017
Check AmtInvoiceComment
Paid Chk# 005892E12/4/2017BUSINESS ESSENTIALS - CH
E 810-00000-200 Office Supplies (GENERAL)$190.55OE-461088-1STMA Arena Can Liners, Bath Tissue, Cleaner
Paid Chk# 005895E12/4/2017CTM SERVICES, INC
E 810-00000-404 Repair/Maint - Machinery/Equip$40.363939STMA Arena Edger Blade Adj Tool
Paid Chk# 005906E12/4/2017RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$223.77ARENA DEC 17STMA Arena Garbage
Paid Chk# 005909E12/4/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$602.57882698STMA Arena Concessions
Paid Chk# 005932E12/12/2017WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95STMA Arena Fire Panel Monitor Jan 18
Paid Chk# 005951E12/18/2017COURI & RUPPE, P.L.L.P.
E 810-00000-300 Professional Srvs (GENERAL)$193.75STMA Ice Arena
Paid Chk# 005953E12/18/2017FERRELLGAS
E 810-00000-212 Motor Fuels$92.621098409877STMA Arena Propane
E 810-00000-212 Motor Fuels$81.421098545054STMA Arena Propane
Paid Chk# 005961E12/18/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$1,377.08883062STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$465.65883324STMA Arena Concessions
Paid Chk# 005985E12/27/2017BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$220.0023402STMA Arena Annual Sprinkler Inspect
Paid Chk# 005986E12/27/2017BUSINESS ESSENTIALS- CH
E 810-00000-200 Office Supplies (GENERAL)($65.31)CP-OE-439850-1-STMA Arena Return Hand Soap
Paid Chk# 005988E12/27/2017DEHMER FIRE PROTECTION
E 810-00000-405 Repair/Maint - Buildings$50.006342STMA Arena Service Fire Extinguishers
Paid Chk# 005994E12/27/2017WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$452.38883503STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$683.1988732STMA Arena Concessions
Paid Chk# 037235 12/4/2017ALS COFFEE
E 810-00000-252 Food/Concessions For Resale$1,018.80126401STMA Arena Concessions
Paid Chk# 037236 12/4/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718814497STMA Mats & Mop
Paid Chk# 037237 12/4/2017BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$222.86156638License, Permits, Timecard Support
Paid Chk# 037261 12/4/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$690.00C001692STMA Arena Refrig Maint Contract
STMA Arena Board Mtg 01/08/18 Page 5
STMA Ice Arena Vendor Check Detail Register
December 2017
Check AmtInvoiceComment
Paid Chk# 037273 12/7/2017CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale$24.92111015STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$19.48112816STMA Arena Concessions
Paid Chk# 037275 12/7/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.80131538112417STMA Arena Cable TV
Paid Chk# 037280 12/12/2017BCBS OF MINNESOTA
E 810-00000-130Employer Paid Ins (GENERAL)$1,439.50171211470211Emp Health Ins
Paid Chk# 037281 12/12/2017CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$74.14131702120217STMA Arena Telephone
Paid Chk# 037284 12/18/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718822941STMA Arena Mats, Mop
Paid Chk# 037286 12/18/2017B & D PLUMBING
E 810-00000-405 Repair/Maint - Buildings$265.00132369STMA Arena Repair Bathroom Sink
Paid Chk# 037292 12/18/2017DJSTOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings$8.97100156STMA Arena Key
E 810-00000-405 Repair/Maint - Buildings$6.99100218Caution Tape
E 810-00000-405 Repair/Maint - Buildings$4.99100239STMA Arena Cleaner
E 810-00000-405 Repair/Maint - Buildings$19.9999876STMA Arena Earmuff
E 810-00000-405 Repair/Maint - Buildings$0.8099988STMA Arena Fasteners
Paid Chk# 037298 12/18/2017GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$1,095.823597203096STMA Arena Concessions
Paid Chk# 037321 12/18/2017XCEL ENERGY
E 810-00000-381 Electric Utilities$6,196.20701384173STMA Arena 5898 Lachman Ave
Paid Chk# 037325 12/27/2017ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718831350STMA Arena Mats & Mop
Paid Chk# 037334 12/27/2017GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$461.073597203263STMA Arena Concessions
Paid Chk# 037335 12/27/2017HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$81.30602810381Sensor Filter Bag & Nutra-Rinse
Paid Chk# 037339 12/27/2017MARKS CONCESSION REPAIR LLC
E 810-00000-405 Repair/Maint - Buildings$142.821895STMA Arena Popcorn Machine Repair
Paid Chk# 037340 12/27/2017METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73JAN 2018Emp Life, Dental, STDis, Vision
Paid Chk# 037344 12/27/2017SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$690.00C001793STMA Arena Refrig Maint Contract
E 810-00000-405 Repair/Maint - Buildings$242.00W25480STMA Arena Stand Up Freezer Repair
Paid Chk# 037349 12/27/2017STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$118.19114942STMA Arena BulkSalt
STMA Arena Board Mtg 01/08/18 Page 6
STMA Ice Arena Vendor Check Detail Register
December 2017
810 STMA ARENA$19,739.72
STMA Arena Board Mtg 01/08/18 Page 7
MANAGER’ GENERAL UPDATE
Date:
January 8th, 2018
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
A
RH–D
RENA ENTAL OURS ECEMBER
NamePrime-time
Youth Hockey 153 hours
Adult Hockey 0 hours
High School Boys/Girls 64.75 hours
Public Skating/OH 14 hours
Private rentals 0 hours
Learn toSkate 0 hours
___________________________________________________________________
Total hours 231.75 hours
Projected Hours 225 hours
Operations:
No major repairs at this time.
High School Games:
In December,Seven at home High School Games were held. All had
maximum attendance in the 450-550 range. Operations ran smoothly and we encountered no
problems.
Open Hockey:
scheduled 8 hours of O/H over the holiday break, good turn out with about 25
skaters per session.
Mn Wild Special Hockey:
Chris Poshek with MSH called and requested some hours in
February. Most of their hours are rented in Rogers but had some issues with aYouth Hockey
nd
Tournament. Chris is hoping to rent more hours when the 2 sheet opens November 2018.
th
Building Maintenance:
Dehumidification Alarm on Saturday, December30. St. Cloud
Refrigeration was called to service the unit. The react wheel in temp sensor failed and system
shut down due to temperature dropping below 32 degrees during resurface mode. The work was
completed with no interruption to arena operations. Repair covered under SCR maintenance
blanket.
Resurfacer:
Staff is research and getting quotes to purchase the second resurfacer. We expect to
have a recommendation for the Board at the February meeting.
Ice Rental
: Staff is working to develop rental projections for the 2018/19 season. We are also
looking at multiple off-season rental usages. We intend on having a draft budget to shareat the
February meeting.
STMA Arena Board Mtg 01/08/18 Page 8