2018-03-12 STMA Arena Agenda Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,MARCH 12, 2018
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF FEBRUARY 12, 2018
(pgs.1-2)
4.FINANCE REPORTS
a)Approve the Februarylist of claims as presented in the amount of$53,049.70and
February report(pgs.3-6)
5.ARENA MANAGER
a)Monthlyreport(pg.7)
6.OLDBUSINESS
a)2018 Preliminary Budget (no action required until April )(pg.8)
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2018 STMA Ice Arena\\2018 Ice Arena Agendas\\2018-03-12\\031218 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
FEBRUARY 12, 2018
6:00 p.m.
Present:
Chairman Walter Hudson and members Jeff Lindquist, Keith Wettschreck, Kevin Kasel, John
Vetsch, and Gayle Weber.Member Kari Dwinnell was absent. Also present: City Administrator
Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch and Dan
Iannazzo from Midwest Hockey MHP. The meeting was called to order at 6:00 p.m. by Chairman
Walter Hudson.
Set Agenda
moved
MembersVetsch/Kasel to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Lindquist/Weber to approve the minutes of the January 8, 2018 Board Meeting as
presented. All voted aye.
Finance Reports
moved
Members Weber/Kasel to approve the January list of claims totaling $5,802.04and the January
Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported on the ice rates that we would need to approve any rate increase by April 2018. In
addition Fitch mentioned that hours of rental are like last year and operations are going well.
Nafstad informed the board on the three purchase options for the new resurfacer. The three options
quoted are for electric operated machines. The Olympia Millennium–Ehas astainless steel upgrade,
which extends the useful life of the machine and includes an electric ice edger, totaling $174,595. The
other two options include: Olympia Millennium–E for $154,610 and the Zamboni 552AC for
$148,085. Staff has researched the ice resurfacers and recommends purchasing the Olympia
Millennium – E with the stainless steel upgrade. The board discussed the options.
moved
Members Kasel/Lindquist to approve the purchase of the Olympia Millennium –E with the
stainless steel upgrade for $174,595. All voted aye.
New Business
Lannes presented the annual renewal for tort liability. In the past, the board has selected to waive the
limits up to the limits of the liability coverage.
moved
Members Kasel/Lindquist to waive the monetary limits on tort liability to the extent of the
limits of the liability coverage obtained from LMCIT. All voted aye.
Lannes presented the first draft of the preliminary 2018 budget, which includes the second sheet of ice
operating as of November 1, 2018. Also, there is no rate increase included. The addition of the full-
time assistant arena manager starting in June and full-time Shift Supervisor starting in July is included.
The budget presented shows a net loss. The budget and rates need to be adopted in April. There was
discussion on the options for the budget to become balanced by the board along with additional detail
discussion on some line items and rates. The board would like to see the 2018 budget revised to
include a $5 per hour rate adjustment.
Nafstad informed the board that this is the first year we have kept ice in during the spring and that Dan
Iannazzo from Midwest Hockey MHP, competitive hockey leagues, is interested in purchasing spring
STMA Arena Board Mtg 03/12/18 Page 1
STMA Ice Arena
February 12, 2018 Minutes
Page 2
ice. Mr. Iannazzo addressed the board mentioning that he purchased the company, Mustangs, in 2013,
but it has been around since 2011 and they started out with one hundred kids and are now over two
thousand. They plan on holding six tournaments each year with two in April, two in May and two in
August. Mr. Iannazzo mentioned that once the second sheet of ice is in, Midwest Hockey MHP would
like to make the STMA Ice Arena their hub. In addition, Mr. Iannazzo mentioned he would be
interested in available sponsorships. The plan for this year is that Midwest Hockey MHP rents
between 220-230 hours and maybe doubling it next year with the second sheet. The board thanked Mr.
Iannazzo for his business and sharing information on his program.
Adjourn
moved
Members Vetsch/Wettschreck to adjourn at approximately 7:02 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 03/12/18 Page 2
Cash Basis
STMA Ice ArenaBudget to Actual February2018 ()
Prelim 2018
Annual
2018 Actual 2018 YTD
Budget w/$5
increase on February YTD % of
prime2018 Actual02/28/18Budget
Income
Ice Rental$419,896.25 $91,882.50 $91,882.50
21.88%
Rental$419,896.25 $91,882.50 $91,882.50
Concessions$36,857.15 $8,579.25 $17,077.25
46.33%
Other Revenues (Advertising/LMC/Ins
Claims)$13,000.00 $0.00 $0.00
0.00%
Vending$1,100.00 $90.50 $530.50
48.23%
Open Skate/Hockey, etc.$5,000.00 $175.00 $360.00
7.20%
Interest$1,000.00 $0.00 $0.00
0.00%
Misc. Revenue$1,600.00 $68.00 $184.00
Total Income$478,453.40 $100,795.25 $110,034.25 23.00%
Expenses
Salaries, Wages, Taxes & Benefits$238,932.91 $13,389.73 $27,710.41
11.60%
Supplies (Office, Misc.)$1,500.00 $130.62 $130.62
8.71%
Supplies (Concession)$15,400.00 $4,193.40 $4,676.60
30.37%
Fuel, Misc.$1,800.00 $0.00 $0.00
0.00%
Professional Services$22,000.00 $540.00 $1,540.71
7.00%
Sales Tax$2,500.00 $637.97 $637.97
25.52%
Telephone$1,500.00 $106.08 $212.13
14.14%
Electric$75,000.00 $6,164.09 $6,192.04
8.26%
Gas$20,000.00 $2,832.42 $2,832.42
14.16%
Water$25,000.00 $3,059.77 $6,461.70
25.85%
Refuse$3,000.00 $496.82 $995.27
33.18%
Insurance$12,000.00 $359.00 $2,613.00 21.78%
Administration$14,625.00 $1,218.75 $2,437.50
16.67%
Misc.$2,585.00 $1,465.00 $1,465.00 56.67%
Repair Maintenance – Machinery$11,000.00 $70.21 $70.21
0.64%
Repair Maintenance –Building$30,000.00 $1,075.10 $1,107.28
3.69%
Total Operating Expenses$477,942.91 $35,738.96 $59,082.86 12.36%
NetIncome/Loss$510.49 $65,056.29 $50,951.39
STMA Arena Board Mtg 03/12/18 Page 3
STMAICE ARENA CASH BALANCES AND RECEIVABLES
February 28, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18$100,757
Add Revenues (collected in 2018) $110,034
Less Expenses$(59,083)
Est. Cash Balance Operations 2/28/18$151,709
Accounts Receivable (invoiced)
Operations February 28, 2018 - $43,916.25
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18$156,018
Downpayment on Zamboni-$34,919
Balance 2/28/18$121,099
STMA Arena Board Mtg 03/12/18 Page 4
STMA Ice Arena Vendor Check Detail Register
February 2018
Check AmtInvoiceComment
Paid Chk# 006070E2/5/2018BUSINESS ESSENTIALS - ARENA
E 810-00000-200Office Supplies (GENERAL)$130.62OE-470676-1STMA Arena Hand Soap
Paid Chk# 006074E2/5/2018DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$540.007456STMA Arena Snow Plowing Jan 2018
Paid Chk# 006085E2/5/2018RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$496.82FEB 2018STMA Arena Garbage
Paid Chk# 006089E2/5/2018WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$533.10884295STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$26.46884329STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$547.39884490STMA Arena Concessions
Paid Chk# 006095E2/13/2018WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA MAR STMA Arena Fire Panel Monitor Mar 18
Paid Chk# 006117E2/20/2018FERRELLGAS
E 810-00000-212 Motor Fuels$98.571099182128STMA Arena Propane
E 810-00000-212 Motor Fuels$108.891099468368STMA Arena Propane
E 810-00000-212 Motor Fuels$119.041099731601STMA Arena Propane
Paid Chk# 006124E2/20/2018WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$764.01884925STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$605.97885101STMA Arena Concessions
Paid Chk# 006127E2/21/2018CTM SERVICES, INC
E 811-00000-500 Capital Outlay (GENERAL)$34,919.00022818STMA Arena Zamboni 20% Down Payment
Paid Chk# 037454 2/5/2018ALS COFFEE
E 810-00000-252 Food/Concessions For Resale$450.70125611STMA Arena Concessions
Paid Chk# 037455 2/5/2018ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718848104STMA Arena Mats, Mop. Laundry Bag
Paid Chk# 037457 2/5/2018BMI
E 810-00000-433 Dues and Subscriptions$1,465.008841178STMA Arena Music Use Fee 2018
Paid Chk# 037459 2/5/2018CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale$19.43010516STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$7.45011216STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$7.45012010STMA Arena Concessions
Paid Chk# 037463 2/5/2018GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$800.883597203398STMA Arena Concessions
Paid Chk# 0374642/5/2018HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$70.21602837517STMA Arena Intercept Micro Filter
STMA Arena Board Mtg 03/12/18 Page 5
STMA Ice Arena Vendor Check Detail Register
February 2018
Check AmtInvoiceComment
Paid Chk# 037470 2/5/2018METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73FEB 2018Emp Life, Dental, STDis, Vision
Paid Chk# 037477 2/5/2018NORTHSTAR GRINDING
E 810-00000-405 Repair/Maint - Buildings$42.003375STMA Arena Ice Resurfacing Blade Sharpening
Paid Chk# 037480 2/5/2018SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$690.00C001910STMA Arena Refrig Equip Maint
Paid Chk# 037483 2/5/2018STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$62.01115734STMA Arena Bulk Salt
Paid Chk# 037484 2/5/2018SUNRISE PLUMBING
E 810-00000-405 Repair/Maint - Buildings$150.0012529STMA Arena Service Drinking Fountain
Paid Chk# 037501 2/8/2018CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.78FEB 2018STMAArena Cable TV
Paid Chk# 037502 2/8/2018CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X30984309STMA Arena Carbon Tanks Feb 18
Paid Chk# 037504 2/13/2018CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$74.30131702020218STMA Arena Business Voice
Paid Chk# 037508 2/20/2018ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718856326STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 037510 2/20/2018CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$2,832.42ARENA JAN STMA Arena #5390131-0
Paid Chk# 037515 2/20/2018DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings$19.96100908STMA Arena Picture Hanging Strips
E 810-00000-405 Repair/Maint - Buildings$33.97100988STMA Arena Broom, Dust Pan, Cleaners
E 810-00000-405 Repair/Maint - Buildings$25.16101171STMA Arena Cleaners
Paid Chk# 037521 2/20/2018GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$430.563597203560STMA Arena Concessions
Paid Chk# 037526 2/20/2018LEAGUE OF MN CITIES INS TRUST
E 810-00000-150 Workers Comp (GENERAL)$359.0034947STMA Arena 2017 Final Audit Workers Comp
Paid Chk# 037548 2/21/2018XCEL ENERGY
E 810-00000-381 Electric Utilities$6,136.14ARENA JAN STMA Arena 5898 Lachman Ave
Paid Chk# 037549 2/28/2018METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.73MARCH 2018Emp Life, Dental, STDis, Vision
810 STMA ARENA$18,130.70
811 Arena Dedicated Cap Imp Fund$34,919.00
STMA Arena Board Mtg 03/12/18 Page 6
MANAGER’ GENERAL UPDATE
th
Date:
March 8, 2018
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–F
RENA ENTAL OURS EBRUARY
NamePrime-timeOff-peak
Youth Hockey 157.75 hours
Adult Hockey 0 hours
High School Boys/Girls 48.25 hours
Public Skating/OH 5 hours
Private rentals 1 hour
Learn toSkate 0 hours
Total hours 212 hours
Hours Feb 2017 205 hours
Operations:
No major repairs at this time.
Spring/Summer Ice time 2018:
1.MHP - 238.5
2.94’s - 78.5
3. 3 on 3 - 32
4.Summer STP - 105
5.River Hawks - 12
6.Public Sessions - 93
Total hours booked to date - 559
Mn Dept of Health Indoor Ice Arena Inspection:
No violations, inspection Thursday 03-01-18
Spring Maintenance projects
Building Clean up: Bathrooms, locker-rooms, bleachers, etc.
Touch up Painting: Locker-rooms, players boxes, lobby, corridor and bathrooms
Scheduling 2018/19 Ice Time
Rink Board cleaning: Puck marks on boards and Ad panels
Rink Glass Cleaning: Interior and exterior
Machine maintenance
Snow pit clean and repair
Bleacher repair
Rubber matting replacement
Protective netting repair
STMA Arena Board Mtg 03/12/18 Page 7
Un-Audited % change
2017 Actual 2018 Prelim from 2017
2017 Budget12/31/17Budget to 2018
Income
Ice Rental$277,100.00$334,161.25$419,896.25 51.53%
5.31%
Concessions$35,000.00$35,994.25$36,857.15
7.44%
Other Revenues (Advertising/LMC/Ins Claims)$12,100.00$15,827.00$13,000.00
10.00%
Vending$1,000.00$1,227.20$1,100.00
Open Skate/Hockey, etc.$5,000.00$4,415.00$5,000.00 0.00%
Interest$1,000.00$0.00$1,000.00 0.00%
0.00%
Misc. Revenue$1,600.00$405.50$1,600.00
Total Income$332,800.00$392,030.20$478,453.40 43.77%
Expenses
Salaries, Wages, Taxes & Benefits$126,327.50$133,295.78$240,032.91 90.01%
-18.92%
Supplies (Office, Misc.)$1,850.00$1,147.47$1,500.00
Supplies (Concession)$14,850.00$15,045.63$15,400.00 3.70%
0.00%
Fuel, Misc.$1,800.00$1,532.05$1,800.00
Professional Services$15,000.00$24,467.71$22,000.00 46.67%
-37.50%
Sales Tax$4,000.00$1,982.00$2,500.00
50.00%
Telephone$1,000.00$1,376.15$1,500.00
25.00%
Electric$60,000.00$66,833.82$75,000.00
33.33%
Gas$15,000.00$16,859.24$20,000.00
25.00%
Water$20,000.00$20,416.65$25,000.00
25.00%
Refuse$2,400.00$2,390.53$3,000.00
33.33%
Insurance$9,000.00$8,122.62$12,000.00
15.64%
Administration$12,646.50$12,646.50$14,625.00
Misc.$2,285.00$2,190.61$2,585.00 13.13%
10.00%
Repair Maintenance – Machinery$10,000.00$7,389.10$11,000.00
9.09%
Repair Maintenance – Building$27,500.00$22,073.66$30,000.00
Total Operating Expenses$323,809.00$337,769.52$477,942.9147.60%
Net Income/Loss$8,991.00$54,260.68$510.49
data$/Public Data / Finance / Budget/2018 budget Arena 0318
STMA Arena Board Mtg 03/12/18 Page 8