2018-04-09 STMA Arena Board Packet
STMA
STMA ARENA BOARDAGENDA
MONDAY,APRIL 9, 2018
ALBERTVILLE CITY HALL
6:00PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF MARCH12, 2018
(pgs. 1-2)
4.FINANCE REPORTS
a)Approve the Marchlist of claims as presented in the amount of $19,829.25and March
report(pgs. 3-6)
5.ARENA MANAGER
a)Monthlyreport(pgs. 7-8)
6.OLDBUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2018 STMA Ice Arena\\2018 Ice Arena Agendas\\2018-04-09\\040918 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
MARCH 12, 2018
6:00 p.m.
Present:
Chairman Walter Hudson and members Jeff Lindquist, Keith Wettschreck, Kevin Kasel,
Gayle Weber, Kari Dwinnell and John Vetsch (arrived at 6:20 P.M.). Also present: City Administrator
Adam Nafstad, City Finance Director Tina Lannes, Dr. Ann Marie Foucault, Josh Opiola, STMA
Hockey team and coaches.The meeting was called to order at 6:00 p.m. by Chairman Walter Hudson.
Recognitions
The STMA Arena Board recognized the STMA High School Hockey team and coaches on their
accomplishments for the season including making it to the Minnesota State High School Hockey
Tournament.
Set Agenda
moved
MembersWeber/Kasel to set the agenda as presented. All voted aye.
Approval of Minutes
moved
Members Kasel/Lindquist to approve the minutes of the February 12, 2018 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes reported to the board that the down payment for the new Zamboni was paid.
moved
Members Kasel/Weber to approve the February list of claims totaling $53,049.70 and the
FebruaryFinancial Report as presented. All voted aye.
Arena Manager’s Report
moved
Members Lindquist/Vetsch to approve the arena managers’ report. All voted aye.
OldBusiness
Chairman Hudson reminded the board that no action is necessary on the 2018 budget at this time, but
the board could take action if desired. Lannes presented the updated preliminary budget to the board
noting the only change from the first budget presented was that staff incorporated a $5.00 increase on
the prime rate effective September 2018. Member Wettschreck asked what was included in the
increases for salary and benefits. Lannes stated it includes the annual increase for the arena manager
with insurance and PERA along with the part-time staff needed. In addition this budget includes a full-
time assistant arena manager, with benefits, starting in June of 2018. Also, there is a full-time shift
supervisor, with benefits, starting in July 2018. Nafstad addressed the board stating that we are
proposing on hiring two (2) new full-time staff positions. The board discussed the preliminary budget
and rates.
moved
Members Kasel/Lindquist to adopt the 2018 budget as presented. All voted aye.
moved
Members Kasel/Lindquist to approve the 2018-2019 prime rates at $200 effective September 1,
2018. All voted aye.
Youth Hockey Association
Josh Opiola reported that it was a very successful year but not sending any teams to state. There was a
number of District champions in the organization including U15, bantam boys, AA Boys, Squirt A’s
and C’s so very successful year. Josh mentioned that when a High School Hockey team goes to state
STMA Arena Board Mtg 04/09/18 Page 1
STMA Ice Arena
March12, 2018 Minutes
Page 2
youth hockey usually see a large increase of 75-175 new skaters, usually under eight (8) years old.
That will make youth hockey will be well over 600 skaters, which will be the largest in District 5.
Josh thanked the board for their continued support.
Adjourn
moved
Members Weber/Kasel to adjourn at approximately 6:42 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 04/09/18 Page 2
Cash Basis
STMA Ice ArenaBudget to Actual March2018 ()
2018 2018 2018
Annual March 2018 Actual YTD YTD % of
BudgetActual3/318/18Budget
Income
Ice Rental$419,896.25 $44,111.25 $135,993.75
32.39%
Concessions$36,857.15 $99.50 $17,176.75
46.60%
Other Revenues (Advertising/LMC/Ins
Claims)$13,000.00 $0.00 $0.00
0.00%
Vending$1,100.00 $0.00 $530.50
48.23%
Open Skate/Hockey, etc.$5,000.00 $245.00 $605.00 12.10%
Interest$1,000.00 $0.00 $0.00
0.00%
Misc. Revenue$1,600.00 $16.00 $200.00
Total Income$478,453.40 $44,471.75 $154,506.00 32.29%
Expenses
Salaries, Wages, Taxes & Benefits$238,932.91 $7,136.58 $34,846.99
14.58%
Supplies (Office, Misc.)$1,500.00 $145.88 $276.50
18.43%
Supplies (Concession)$15,400.00 $1,320.67 $5,997.27
38.94%
Fuel, Misc.$1,800.00 $512.96 $512.96
28.50%
Professional Services$22,000.00 $2,239.61 $3,780.32
17.18%
Sales Tax$2,500.00 $376.03 $1,014.00
40.56%
Telephone$1,500.00 $106.07 $318.20
21.21%
Electric$75,000.00 $6,209.98 $12,402.02
16.54%
Gas$20,000.00 $227.35 $3,059.77
15.30%
Water$25,000.00 $4,442.97 $10,904.67
43.62%
Refuse$3,000.00 $264.74 $1,260.01
42.00%
Insurance$12,000.00 $0.00 $2,613.00
21.78%
Administration$14,625.00 $1,218.75 $3,656.25
25.00%
Misc.$2,585.00 $200.00 $1,665.00
64.41%
Repair Maintenance –Machinery$11,000.00 $2,422.12 $2,492.33
22.66%
Repair Maintenance –Building$30,000.00 $3,796.15 $4,903.43
16.34%
Total Operating Expenses$477,942.91 $30,619.86 $89,702.72 18.77%
Net Income/Loss$510.49 $13,851.89 $64,803.28
STMA Arena Board Mtg 04/09/18 Page 3
STMAICE ARENACASH BALANCES AND RECEIVABLES
March 31, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18$100,757
Add Revenues (collected in 2018)$154,506
Less Expenses$(89,703)
Est. Cash Balance Operations 3/31/18$165,560
Accounts Receivable (invoiced)
Operations March 31, 2018 - $35,733.75
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18$156,018
Down payment on Zamboni-$34,919
Balance 3/31/18$121,099
STMA Arena Board Mtg 04/09/18 Page 4
STMA Ice Arena Vendor Check Detail Register
March 2018
Check AmtInvoiceComment
10100 Premier Bank
Paid Chk# 006129E3/5/2018ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services$1,430.00394616Prof Audit/AcctgServices
Paid Chk# 006133E3/5/2018ATHLETICA SPORTS SYSTEMS
E 810-00000-404 Repair/Maint - Machinery/Equip$1,933.0040814040" Goal Package Prestrung
E 810-00000-404 Repair/Maint - Machinery/Equip$368.00408141Poly Practice Goalie
Paid Chk# 006134E3/5/2018BUSINESS ESSENTIALS - CH
E 810-00000-200 Office Supplies (GENERAL)$145.88WO-363557-1STMA Arena Printer Ink
Paid Chk# 006143E3/5/2018RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$264.74ARENA MARCH 18STMA Arena Garbage
Paid Chk# 006146E3/5/2018WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$382.01885293STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$488.28885465STMA Arena Concessions
Paid Chk# 006186E3/13/2018WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95ARENA APR 2018STMA Arena Fire Panel Monitor Apr 18
Paid Chk# 006210E3/19/2018FERRELLGAS
E 810-00000-212 Motor Fuels$89.821099978284STMA Arena Propane
E 810-00000-212 Motor Fuels$96.641100203134STMA Arena Propane
Paid Chk# 037551 3/5/2018ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718864508STMA Arena Mats, Mop, Laundry Bag
Paid Chk# 037552 3/5/2018BANYONDATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$195.00157016STMA Arena POS Add'l Entity Support
E 810-00000-300 Professional Srvs (GENERAL)$485.00157016STMA Arena Inventory Support
Paid Chk# 037553 3/5/2018CARD SERVICES(ARENA)
E 810-00000-252 Food/Concessions For Resale$5.92020217STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$11.96021012STMA Arena Concesstions
E 810-00000-252 Food/Concessions For Resale$20.68021615STMA Arena Concessions
E 810-00000-252 Food/Concessions For Resale$5.98022511STMA Arena Concessions
Paid Chk# 037555 3/5/2018FIKES OF MINNESOTA
E 810-00000-405 Repair/Maint - Buildings$140.00199651STMA Arena Locker Room Clean
Paid Chk# 037557 3/5/2018GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$405.843597203750STMA Arena Concessions
Paid Chk# 037563 3/5/2018MINNESOTA ICE ARENA MGRS ASSOC
E 810-00000-433 Dues and Subscriptions$200.00951c1072208e6cfSTMA Arena 2018 Membership Due
Paid Chk# 037574 3/8/2018CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.77131538022418STMA Arena Cable TV
Paid Chk# 037577 3/13/2018CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$3,188.30ARENA FEB 2018STMA Arena 5898 Lachman #5390131-0
STMA Arena Board Mtg 04/09/18 Page 5
STMA Ice Arena Vendor Check Detail Register
March 2018
Check AmtInvoiceComment
Paid Chk# 037578 3/13/2018CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$74.30ARENA MAR 2018STMA Arena Business Voice
Paid Chk# 0375803/19/2018ADS ON BOARDS
E 810-00000-405 Repair/Maint - Buildings$1,100.00ARENA MAR18STMA Arena Dry Erase Boards & Signs
Paid Chk# 037583 3/19/2018ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718880971STMAArena Mats, Mop, Laundry Bag
Paid Chk# 037587 3/19/2018CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$20.00101X31088506STMA Arena Carbon Tanks March 18
Paid Chk# 037590 3/19/2018DJS TOTAL HOME CARE CTR-ARENA
E 810-00000-405 Repair/Maint - Buildings$19.15101192STMA Arena 200 Flushes, Sparkplugs
E 810-00000-405 Repair/Maint - Buildings$23.98101293STMA Arena Pine Sol Cleaner
E 810-00000-405 Repair/Maint - Buildings$11.98101429STMA Arena Bleach
E 810-00000-405 Repair/Maint - Buildings$11.99101467STMA Arena Pine Sol Cleaner
Paid Chk# 037611 3/19/2018SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$1,086.04W27939STMA Arena Repair Heater #1
Paid Chk# 037620 3/28/2018XCEL ENERGY
E 810-00000-381 Electric Utilities$6,182.03714678876STMA Arena 5898 Lachman Ave
810 STMA ARENA$19,829.25
STMA Arena Board Mtg 04/09/18 Page 6
MANAGER’ GENERAL UPDATE
th
Date:
April 9, 2018
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–M
RENA ENTAL OURS ARCH
NamePrime-time
Youth Hockey 21 hours
Adult Hockey 0 hours
High School Boys/Girls 7 hours
Public Skating/OH 45 hours
Private rentalsAAA 35 hours
Learn to Skate 0 hours ______
Total hours 108 hours
Hours March 2017 29.25 hours
st
Maintenance Contract:
May 1 2018 is the anniversary date of the maintenance agreement
with SCR.Staff is in the process of renewing the annual agreement for coverage to continue
through April of 2019. The blanket coverage program establishes a predeterminedprice for
maintenance service of the arenas existing refrigeration, HVAC and dehumidification systems.
Should the actual cost of maintenance fall short of the agreement price, the arena receives 50%
of the balance back. When costs exceed the agreement price, the vendor (SCR) covers all
overages. The arena has been using this program for 7years and believes it has worked very
well. The proposed agreement price for 2018-2019 is $8,880 ($740 per month). Below is a
summary of the blanket program for the last sevenyears:
Agreement
Year Price Time and Material Cost Balance
2011-2012 $7,000.00 $4,596.00 $1202.00 (Divided 50/50)
2012-2013 $7,000.00 $7,137.98 $137.98 (Excess Covered by Contract)
2013-2014 $7,000.00 $10,301.95 $3,301.95 (Excess Covered by Contract)
2014-2015 $7,920.00 $11,312.00 $3392.00 (Excess Covered by Contract)
2015-2016 $7,920.00 $11,660.45 $3740.45 (Excess Covered by Contract)
2016-2017 $7,920.00 $6,998.19 $460.00 (Dividend to Stma Arena)
2017-2018 $8,280.00 $25,669.00 $17,389.00 (Excess Covered by Contract)
2018-2019 Contract Price $8,880.00, Monthly payment $740.00 ($50/monthincreasefrom
last year)
STMA Arena Board Mtg 04/09/18 Page 7
Operations:
Main circulating pump leak lost about 20 gallons of glycol. Used back up pump
until main pump was repaired. Replaced vent piping from induced draft motor in west end
furnace.
th
Arena Staffing:
Full-time seasonal position done as of April 4 2018
STMA Arena Board Mtg 04/09/18 Page 8